TICC 02-08-2012 Special TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
February 8, 2012, 7:00 p.m.
EOC, City Hall
MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 6:56 p.m.
ROLL CALL
Commissioners present: Peter Friedland, Wally Iimura, Rod Livingood, Beverly Siegel, Shishir Chavan
Commissioners absent:
Staff present:
Visitors: Linda Grodt
Newly-appointed Commissioner Shishir Chavan introduced himself and talked about his background. The other
Commissioners briefly described their backgrounds and interests.
COMMISSION REORGANIZATION
1. Elect the 2012 Commission Chair and Vice Chair
Livingood nominated Friedland for Chair. Shishir seconded No other nominations.
Vote: 4-0 with 1 abstention(Friedland).
Friedland nominated Iimura for Vice-Chair. Siegel seconded. No other nominations.
Vote 4:0 with 1 abstention(Iimura).
APPROVAL OF MINUTES
2. Minutes of the regular meeting of January 4, 2012
Commissioner Iimura made a motion to approve the minutes as submitted, Commissioner Livingood seconded.
Vote: 4-0 with 1 abstention(Chavan)
ORAL COMMUNICATIONS
3. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on
the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda.
Visitor Linda Grodt provided recent newspaper clippings relevant to the TICC.
WRITTEN COMMUNICATIONS
4. January 11, 2012—Letter from AT&T regarding programming changes
No comments on AT&T programming changes.
UNFINISHED BUSINESS
5. Subcommittee reports on the Work Plan
The subcommittee structure was described for new Commissioner Chavan.
Cellular subcommittee: No new applications or actions.
Environmental subcommittee: Awaiting next steps from Erin Cooke on metrics for evaluating the success of first
phase of City actions (lighting and irrigation). Expectation is that Erin will attend a TICC meeting in the next
month or two to report and request further help from the TICC in next steps.
OLD BUSINESS
Discussion on RFP for new internet connectivity for the City
Commissioner Friedland had sent written comments to IT Manager Mariyah Serratos. Commissioner Iimura had
analyzed the RFP and believed the City was taking an archaic view to connectivity architecture. He will send those
comments to Mariyah Serratos. Commissioner Livingood said that he had not received the RFP. Commissioner
Friedland forwarded it to him. Commissioner Livingood will send comments to Mariyah Serratos. The TICC
requested that Mariyah Serratos provide a status update on the RFP and expressed its continued willingness to assist
in the process.
Discussion on Everbridge status
The TICC was pleased that the City Council approved funding for the new system. The Commission strongly
suggested several actions to the City:
1. Ask the Teen Commission to get students to ensure that they and their parents sign up for notification
when the new system rolls out.
2. Have Everbridge do at least one comprehensive demo for City staff and Commissioners.
3. Develop a policy that encourages use by all City organizations (staff, Commissioners, Block Leaders,
etc.), viewing Everbridge not simply as an emergency use system but also as a public opinion gathering
source on a wide variety of topics.
The TICC was somewhat disappointed that City staff had not informed them about relevant items on the City
Council agenda so that members could be present. That included both the Everbridge discussion and approval of
the contract for the new Planning Dept. field data collection system that the TICC worked on with City.
NEW BUSINESS
The Library Commission has requested collaboration with the TICC on using the Plaza outside City Hall and the
Library as a green technology showplace. For example, use of photovoltaic-powered equipment chargers combined
with shading to make the environment friendlier for internet-connected work. Commissioner Iimura agreed to be a
contact point for such collaboration.
REPORTS
6. City of Cupertino
Commissioner Friedland attended the Mayor's meeting earlier in the day and reported on it. A suggestion came up
that the TICC work with the City to ensure that the new wireless system for City Hall was considerably more user
friendly in terms of logging in and staying logged in.
MISCELLANEOUS
7. Review Activities Calendar
The Commissioners review the Activities Calendar.
8. Review Action Items
The Commissioners reviewed and updated the Activities Calendar to include the new items discussed.
ADJOURNMENT
Commissioner Iimura moved to adjourn the meeting, Commissioner Siegel seconded. Vote: 5-0.
Meeting adjourned at 8:27 PM.
SUBMITTED BY: APPROVED BY:
,.'41/V- .649
Karen B. Guerin, Recording Secretary1ly*want, Chair