TICC 03-07-2012 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
March 7, 2012, 7:00 p.m.
Conference A, City Hall
MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:00p.m.
ROLL CALL
Commissioners present: Wally Iimura, Rod Livingood, Beverly Siegel, Shishir Chavan
Commissioners absent: Peter Friedland
Staff present: Rick Kitson, Erin Cooke
Visitors: Linda Grodt, Robert McCoy
APPROVAL OF MINUTES
1. Minutes of the regular meeting of February 8, 2012
Commissioner Livingood made a motion to approve the minutes as submitted, Commissioner Chavan seconded.
Vote: 4-0
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on
the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda.
Robert McCoy introduced himself as the new liasion to the Public Safety Commission.
WRITTEN COMMUNICATIONS
3. January 16, 2012—AT&T report on Franchise and/or PEG In-Kind Fees
4. February 14, 2012—Letter from AT&T regarding programming changes
Commissioner Livingood expressed some concern about the providers regularly inconveniencing the citizens with
channel changes, etc. He proposed that the commission take an activist stand, even though they don't have any
regulatory control, and send a form letter once a month to the VP of the companies. Commissioner Livingood
proposed an action item for an activist response to represent the city.
UNFINISHED BUSINESS
5. Subcommittee reports on the Work Plan
Commission Iiumra talked about the RFP for interne interconnection which requests a physical network similar to
what is installed today with remote sites being connected directly to City Hall.
Commissioner Iimura talked about connecting outlying areas directly to the ISP and using a virtual private network.
He also talked about Clear Wireless which, in his experience, has been very effective. He will forward comments in
full to IT Manager, Mariyah Serratos.
Rick Kitson, Public and Environmental Affairs Director, talked about coverage continuing to be a problem and that
they are looking into options for having a more resilient emergency notification system. He also said that the
Mayor has made it a priority to improve broadband access to City Hall.
Commissioner Livingood talked about the need to produce a layered communication map to determine what
technology to use in each layer. Kitson suggested that this be a possible TICC workplan item. The commission will
revisit the topic when all the commissioners are present.
Kitson highlighted the main points to the report provided by the IT Manager.
Commissioner Chavan inquired about the network in regards to end to end analysis and talked about the necessity
of download and upload capacity.
OLD BUSINESS
NEW BUSINESS
6. Communications after an Emergency
Kitson told the commissioners that the City Council approved the Everbridge contract with the support of the
Public Safety Commission and TICC. This will be a robust emergency and community wide alert system.
Kitson also said that he expects to have the agreement signed by Thursday of this week.
Commissioner Iimura talked about another recommend method, which may be more efficient, of notifying people
by using SMS. He said that messages may get through by text message when you can't make a call. Commissioner
Iimura wanted to know if the commission is interested in pursuing this by collecting facts and putting together a
flyer to educate the public and passing the information along to the County.
REPORTS
7. City of Cupertino
Erin Cooke, Environmental Affairs Coordinator, gave the commission an update on the savings from the energy
upgrade projects. She said that PG&E will be giving the City a check for $183,000.00. However, they don't know
the source of the savings at this time. In addition, the City received $37,000 from the SCVWD for rebates for the
irrigation controllers installed. Erin said that the challenge has been and still is getting the data from the companies.
In addition, Erin said that they have paper bills with consumption data, however they have not had the opportunity
to analyze them completely to make sure that the data captured is reflective of what SJ Water has on file.
Commissioner Livingood proposed getting assistance to help reconcile the past data, so that staff can focus on the
present and forward. Cooke said that since the contract with Siemens includes a performance guarantee, she has to
verify this information from a historical perspective throughout the duration of the project. Cooke also said that she
has a 2009-2012 data set to analyze against the benchmark data.
Cooke provided a brief overview of the street light project. Commissioner Iimura inquired about the streetlights not
converted or owned by the city but paid by the city for energy. Cooke said that there are a total of 334 of these
lights and that PG&E was not interested in transitioning the ownership and maintenance at this time.
The Commission also discussed usage, metering, and rate structure for utility services.
Cooke also updated to the commission on the water savings project which is anticipated to save 30-60 million
gallons of water a year. Cooke said that she should be able to report on the dollar savings soon. She will be putting
together a report for the TICC to review.
Commissioner Iimura talked about the Library being interested in putting an area outside where the public can plug
in their laptops.
MISCELLANEOUS
8. Review Activities Calendar
The Commissioners reviewed the activities calendar.
9. Review Action Items List
The Commissioners reviewed and updated the action items list to include the new item discussed.
ADJOURNMENT
Commissioner Livingood moved to adjourn the meeting, Commissioner Chavan seconded. Vote: 4-0.
Meeting adjourned at 8:55 PM.
SUBMITTED BY: APPROVED BY:
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Karen B. Guerin, Recording Secretary Wally Iimura,- - Vice, Choir