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TICC 04-04-2012 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting April 4, 2012, 7:00 p.m. Conference Room A, City Hall MINUTES CALL MEETING TO ORDER The meeting was called to order at 7pm. ROLL CALL Commissioners present: Peter Friedland, Wally Iimura, Rod Livingood, Beverly Siegel, Shishir Chavan Commissioners absent: Staff present: Visitors: Rob McCoy APPROVAL OF MINUTES 1. Minutes of the regular meeting of March 7, 2012 Commissioner Iimura made a motion to approve the minutes as submitted, Commissioner Chavan seconded. Vote: 4-0 with 1 abstention (Friedland who was absent last meeting) ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. Rob McCoy from the Public Safety Commission was present. He is the designated liaison to the TICC. The TICC decided to reciprocate and send members to attend PSC meetings. Friedland will attend the next meeting on April 12th WRITTEN COMMUNICATIONS 3. March 2012—Letter from the PUC regarding area code changes 4. March 12, 2012—Letter from Comcast regarding enhancements to XFINITY 5. March 14, 2012—AT&T report regarding programming changes The Commission had considerable discussion on the addition of the new area code (669). The biggest surprise was the need to always include a 1 and the area code before a 408 number. This would affect burglar alarms, health alerts, etc. which may need to be reprogrammed. It was suggested that the city put several warnings in the Scene and on the website relating to this issue since it won't be obvious for autodialers, some of which may be safety and health critical, after the effective date. Commissioner Friedland will email Rick this request. UNFINISHED BUSINESS 6. Subcommittee reports on the Work Plan Commissioner Livingood would like to withdraw his prior request to have the city complain to Comcast about channel changes. However, he did want to focus on Comcast getting into the equipment warranty business as noted in their recent letter. He felt that this was not covered under their telecommunications license and wanted to see if the city would need to give explicit permission to use their telecommunications associated mailers and other channels to advertise the service. Also, Commissioner Livingood wanted to make sure the city would receive tax revenue from any warranty fees. He also felt that such warranties were very likely to victimize senior citizens and other less technologically knowledgeable citizens who don't realize the huge profit margin they entail for Comcast. Commissioner Friedland will email Rick on this matter. Commissioner Iimura is studying the use of SMS messaging after a disaster as a way of relieving stress on the phone system. He will contact Randy Okamura of AT&T to get access to a technical expert who can help determine whether such use by individuals to contact loved ones, etc. after a disaster is something the city should recommend. Commissioner Siegel talked about the progress of interviewing candidates for The Better Part. Some have expressed concerns about legal restrictions, although those seem to have been allayed by the city. Commissioner Chavan is interested in studying performance of city website under stress from simultaneous use. He will contact Rick on this subject. He also talked about the email from Mariyah Serratos, The city's IT Manager, updating the TICC on progress in improving the City's interne connection. Commissioner Friedland will be contacting Mariyah with the TICC's concerns on this issue. Commissioner Friedland provided an update on cell tower requests (no new ones recently). He will contact Colin for update on the Results Way AT&T tower. OLD BUSINESS NEW BUSINESS Commissioner Livingood raised the issue of Cupertino considering banning plastic bags in grocery and other stores. He believes that the science does not support this idea and will present the results of his research at the next TICC meeting. The TICC will then discuss this with Erin. Commissioner Friedland talked about the impressive savings in water and electricity reported by Erin Cooke at the previous TICC meeting after a year of implementation of the new irrigation controls and new street lighting. The TICC felt that Erin Cooke and other involved city staff should be complimented for this and moved that: "The TICC would like to compliment Erin Cooke and other Cupertino staff for the impressive initial results of the "green" project to improve irrigation and street lighting systems. Besides the positive environmental effects, there has already been a substantial financial return to the City from these efforts." Shashir seconded and the motion passed 5-0. REPORTS 7. City of Cupertino Commissioner Iimura reported on the Mayor's meeting on April 2. MISCELLANEOUS 8. Review Activities Calendar The TICC voted to move the next meeting to May 16 because both Commissioners Livingood and Friedland had potential difficulties with the May 2 date. Commissioner Friedland made a motion and Commissioner Livingood seconded, Vote: 5-0. The Mayor's meeting on June 18 will be attended by Commissioner Chavan, the meeting on August 6 by Commissioner Siegel, and the meeting on October 1 by Commissioner Livingood. The Public Safety Commission meeting on April 12 will be attended by Commissioner Friedland, the meeting on May 10 by Commissioner Chavan, and the meeting on June 14 by Commissioner Iimura. 9. Review Action Items List Actions 3, 4, and 11 were removed. New actions were added: Contact Rick Kitson regarding new area code planning and publicity—Commissioner Friedland Contact Mariyah Serratos regarding City interne questions/concerns—Commissioner Friedland Contact Colin Jung regarding the Results Way status—Commissioner Friedland Do analysis of plastic bag recycling—Commissioner Livingood Do analysis of SMS in emergencies—Commissioner Iimura ADJOURNMENT The meeting was adjourned at 9:15pm. SUBMITTED BY: APPROVED BY: 42 ./1 / f Karen B. Guerin, Recording Secretary Peter Friedland, Chair