TICC 12-07-2011 TECHNOLOGY, INFORMATION &COMMUNICATIONS COMMISSION
Regular Meeting
December 7,2011,7:00 p.m.
Conference Room A,City Hall
MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:03pm.
ROLL CALL
Commissioners present: Peter Friedland, Wally limura, Rod Livingood, Beverly Siegel and
Reena Nadkarni
Commissioners absent: None
Staff present: Rick Kitson, Mariyah Serratos
Visitors: Andy Huang from the Public Safety Commission
Rose Grymes from the Library Commission
Patrick Stuver from Everbr idge
APPROVAL OF MINUTES •
1. Minutes of the regular meeting of November 2, 2011
Commissioner limura made a motion to approve the minutes. Commissioner Siegel seconded.
Minutes approved 4-0 (Commissioner Livingood abstained).
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on
the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda.
Rose Grymes from the Library Commission talked about the resources available at the library for the speaker's
series that the TICC had been considering.
She also talked about a proposal for a Technology Petting Zoo where people can try out or sample devices. The
Commissioners were interested in hearing more about this concept from Nancy Howe, the Deputy Librarian of the
County.
WRITTEN COMMUNICATIONS
3. October 26, 2011 —Letter from AT&T regarding programming changes
4. November 10, 2011 —Letter from AT&T regarding programming changes
5. November 23, 2011 —Letter from AT&T regarding price changes
The Commissioners reviewed the written communications.
UNFINISHED BUSINESS
6. Subcommittee reports on the Work Plan
Commissioner Livingood reported that he talked with Erin Cooke about legislation potential for changing the
permit process for solar panels and roofs, and the long-term benefits to the city. He also talked about submitting a
proposal to the city during budget negotiations.
Commissioner Friedland reported that he attended and commented at the City Council study session regarding a
wireless communications facility in Jollyman Park. He told the Commissioners that this item will be heard again at
a later date.
OLD BUSINESS
NEW BUSINESS
7. Presentation by Mariyah Serratos, Cupertino IT Manager
Mariyah Serratos, Cupertino's IT Manager, introduced herself to the Commissioners. She also distributed the IT
Work Plan and talk about utilizing the Commissioners' expertise on 3 projects - Internet Services, a business
continuity plan in the case of a disaster, and strategic planning for technology. The Commissioners agreed to work
with Mariyah on the proposed projects.
8. Presentation by Patrick Stuver from Everbridge
Rick Kitson gave a brief overview of the current emergency notification system in place at the city. He also told the
Commissioners that the city is looking at alternatives to supplement the current system. He asked the
Commissioners to consider the alternatives and make a recommendation that will meet the needs of the city.
Patrick Stuver, co-founder and owner of Everbridge, introduced the company as a global provider of emergency
notification systems for state and local governments that provides two products - AWARE for police, fire, and
emergency responders and Smart GIS. Mr. Stuver also presented a PowerPoint presentation and provided the
Commission with more detail about how the system works, its customizability, and pricing, and showed a live
demo of the system.
The Commissioners gave their feedback about the features demonstrated by Everbridge. Overall, they liked the
features of the system but were concerned about proper security protection and viability should the company be
acquired. They recommended that the contract be examined to ensure that privacy rights and the database are
secure.
The Commission is willing to provide written and oral support for the system to the City Council.
REPORTS
9. City of Cupertino
Mr. Kitson provided information on the transition of incoming and outgoing commission members in the New
Year. He also talked about the new regular meetings for residents to meet with the Mayor.
10. Mayor's Meetings with Commissioners
No meeting to report on.
MISCELLANEOUS
11. Review Activities Calendar
The Commissioners reviewed the activities calendar.
12. Review Action Items List
The Commissioners updated the action items list.
ADJOURNMENT
The meeting was adjourned at 9:45pm.
SUBMITTED BY: APPROVED BY:
osivuet,
Karen B. Guerin, Recording Secretary Peter Friedland, Chair