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12-001 Silicon ShoresCUPERTINO January 2, 2014 Silicon Shores OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -:223 • FAX: (408) 777 -3366 WEBSITE: www.cupertino.org Re: Third Amendment to Agreement for Contract Services Enclosed is a fully executed copy of the above stated agreement with the City of Cupertino. If you have any questions or need additional information, please contact the Parks and Recreation department at 408 =777 -3120. Sincerely, Kirsten Squarcia Deputy City Clerk Enclosure. cc: Parks & Recreation Z No: 57730 FY 13 -14 THIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CUPERTINO SILICON SHORES FOR CONTRACT RFRVICFS This Third Amendment to the Agreement between the City of Cupertino and Silicon Shores, -for reference dated December 2, 2013, is by and between the CITY OF CUPERTINO, a municipal corporation (hereinafter "City ") and Silicon Shores, a California State corporation, whose address is hereinafter "referred to asContractor "), and is made with reference to the following: RECITALS: A. On May 1, 2012, the City and Contractor entered into an Agreement between the CityandContrator; and B. On May 28, 2013, the City and Contractor entered into a First Amendment to the Agreement between the City and Contractor; and C. On August 20th, 2013, the City and Contractor entered into a Second Amendment to the Agreement between the City and Contractor (collectively, the Agreement, First Amendment and Second Amendment are hereafter collectively referred to as "Agreement "); and D. City and Contractor desire to modify the Agreement on the terms and conditions set forthherein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties asfollows: 1. The term of the Agreement as set forth in Paragraph 1 shall be extended six months, from January 1, 2014 until June 30, 2014, unless terminated earlier as set forth in the Agreement; and 2. Consultant shall receive additional compensation under Paragraph 3 of the Agreement as follows: Camp Shoreline: $ 300 per participant* Compensation is based on five meetings and will be prorated for programs that meet less than five times. The total compensation under the Agreement is not to exceed the following: 60,000.00 (total), $20,000 for the term of July 1, 2012 to June 30, 2013; 20,000 for the term of July 1, 2013 to December 31, 2013; and $20,000 for the term of January 1, 2014 to June 30, 2014; and 3. On or before the term of this Third Amendment, Contractor shall provide the City with a certificate of insurance and additional insured endorsement demonstrating Contractor's ongoing compliance with the Agreement's insurance obligations and naming the City as, an additional named insured; and 4. Contractor represents, warrants, and declares that the Agreement Exhibit "C" the "City of Cupertino Consultant Declaration" remains accurate and current; and. 5. Except as expressly modified herein, all other terms, covenants and conditions set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. CITY OF CUPERTINO A Municipal Corporation By Jeff Ordway Title: Recreation Coordinator Dire . or of Parks and Recreation Da : ----- AP~FPYED AS TO FORM: {):lU,Jd)!lJv/J ~!___, . City Attorney Date: Ii/ 1 OJ I 1 ) ATTEST: \/) ~ /l J ~¢.{ r:ZUaAlf!!!. City Clerk Date: /2--2-o·--13 CUPERTINO August 22, 2013 Silicon Shores OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366 WEBSITE: www.cupertino.org Re: 2nd Amendment to Agreement Enclosed is a fully executed 2nd amendment to your agreement with the City of Cupertino. If you have any questions or need additional information, please contact the Parks and Recreation department at 408 - 777 -3120. Sincerely, Kirsten Squarcia Deputy City Clerk Enclosure cc: Parks & Recreation No: 57730 FY 13 -14 2nd AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CUPERTINO AND SILICON SHORES FOR CONSULTANT SERVICES FOR SAILING CAMPS This 1St Amendment to the Agreement between the City of Cupertino and SILICON SHORES, for reference dated August 20th 2013, and SILICON SHORES, a California State, corporation, whose address is hereinafter referred to as "Consultant "), and is made with reference to the following: RECITALS: A. On May 1, 2012, an agreement was entered into by and between City and SILICON SHORES (hereinafter "Agreement "). B. City and Consultant desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Paragraph 3 of the Agreement is modified to read as follows: Consultant shall be compensated for services performed pursuant to this Agreement in the amount set forth below. Compensation shall not exceed a total amount of forty thousand dollars ($40,000) and compensation shall not exceed a total amount twenty thousand dollars 20,000) for the period July 1, 2013 through December 31, 2013. Compensation: Camp Shoreline: $ 300 /Per Participant* Compensation is based on five meetings and will be prorated for programs that meet less than five times. Payment by the City to the Consultant for sentices: No more than two payments will be issued per quarter and, if needed, one final payment at the end of this agreement to close the account. 2. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. Sill Titl IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. Date: CITY OF CUPERTINO A Municipal Corporation By Jeff Ordway, Recreation Coordinator RECOMMENDED FOR By Karen Levy, Acting Recre.tiox upervisor APPROVED AS TO FORM: By ity Attorney ATTEST: lu r By ,-r-AA AA City Clerk CUPERTINO June 18, 2013 Silicon Shores OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -32:23 • FAX: (408) 777 -3366 WEBSITE: www.cupertino.org Re: 1St Amendment to Agreement between the City of Cupertino and Silicon Shores for Consultant Services for Sailing camps Enclosed is a copy of your agreement with the City of Cupertino. If you have any questions or need additional information, please contact our office at 408 - 777 -3223. Sincerely, Brittany Carey Senior Office Assistant City Clerk's Office Enclosure cc: Parks & Recreation No: 57730 FY 13 -14 1St AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CUPERTINO AND SILICON SHORES FOR CONSULTANT SERVICES FOR SAILING CAMPS This 1 st Amendment to the Agreement between the City of Cupertino and SILICON SHORES, for reference dated May 28th 2013, and SILICON SHORES, a California State, corporation, whose address is hereinafter referred to as "Consultant "), and is made with reference to the following: RECITALS: A. On May 1, 2012, an agreement was entered into by and between City and SILICON SHORES (hereinafter "Agreement "). B. City and Consultant desire to modify the Agreement on the terms and conditions set forth herein. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Paragraph 1 of the Agreement is modified to mead as follows: The term of this Agreement shall commence on July 1, 2012, and shall terminate on December 30, 2013, unless terminated earlier as set forth herein." 2. Paragraph 3 of the Agreement is modified to read as follows: Consultant shall be compensated for seniices performed pursuant to this Agreement in the amount set forth below. Compensation shall not exceed a total amount of twenty thousand dollars ($20,000) and compensation shall not exceed a total amount ten thousand dollars ($10,000) for the period July 1, 2013 through December 31, 2013. Compensation: Camp Shoreline: $ 300 /Per Participant* Compensation is based on five meetings and will be prorated for programs that meet less than five times. Payment by the City to the Consultant for services: No more than two payments will be issued per quarter and, if needed, one final payment at the end of this agreement to close the account. 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed. SILICON SHORES Title: .; Date: 5 ' -2 6-' D 1 CITY OF CUPERTINO A Municipal Corporation By Jeff Ordwa Recreati Coordinator RECOMMENDED FOR APPROVAL: By Don ccarthy, Recreation Supervisor APPROVED AS TO FORM: By 421t/v Attorney ATTEST: 1 By City Clerk June 29, 2012 Silicon Shores Re: Agreement OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3223 - FAX: (408) 777 -3366 WEBSITE: www.cupertino.org Enclosed is an original copy of your agreement with 'the City of Cupertino. If you have any questions or need additional information, please contact our office: at 408 - 777 -3223. Sincerely, Kirsten Squarcia Acting Deputy City Clerk Enclosure cc: Parks & Recreation NO. S- FY 12 -13 I AGREEMENT BETWEEN THE CITY OF CUPERTINO AND SILICON SHORES FOR CONSULTANT SERVICES v FOR SAILING CAMPS THIS AGREEMENT, for reference dated May 1, 2012, is by and between CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as "City "), and SILICON SHORES, a California State, corporation, whose address is hereinafter referred to as "Consultant "), and is made with reference to the following: RECITALS: A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the Constitution and the statutes of the State of California and the Cupertino Municipal Code. B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein. D. City and Consultant desire to enter into an agreement for upon the terms and conditions herein. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM: The term ofthis Agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED: Consultant shall perform each and every service set forth in Exhibit "A" which is attached hereto and incorporated herein by this reference. 3. COMPENSATION TO CONSULTANT: Consultant shall be compensated for services performed pursuant to this Agreement in the amount set forth below. Compensation: Camp Shoreline: $ 295 Per Participant* Compensation is based on five meetings and will be prorated for programs that meet less than five times. Payment by the City to the Consultant for services: No more than two payments will be issued per quarter with one final payment at the end of this agreement to close the account 4. ACKNOWLEDGEMENT OF MANDATED REPORTING REOUIREMENTS: Consultant shall comply with the requirements of California Penal Code 11164- 11174.3 and as set forth in Exhibit `B" which is attached hereto and incorporated herein by this reference. 5. FINGERPRINT AND TB CONSULTANT DECLARATION: Consultant agrees that all individuals covered under this Agreement shall provide fingerprints for criminal background test purposes and results of TB screening, pursuant to the requirements as set forth in Exhibit "C" which is attach hereto and incorporated herein by this reference. 6. TIME IS OF THE ESSENCE: Consultant and City agree that time is of the essence regarding the performance ofthis Agreement. 7. STANDARD OF CARE: Consultant agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City nor have any contractual relationship with City. 8. INDEPENDENT PARTIES: City and Consultant intend that the relationship between them created by this Agreement is that of employer- independent contractor. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment will be acquired by virtue of Consultant's services. None of the benefits provided by City to its employees, including but not limited to, unemployment insurance, workers' compensation plans, vacation and sick leave are available from City to Consultant, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer- employee relationship from any fees due Consultant. Payments of the above items, if required, are the responsibility of Consultant. 9. IMMIGRATION REFORM AND CONTROL ACT (IRCA): Consultant assumes any and all responsibility for verifying the identity and employment authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Consultant shall indemnify and hold City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Consultant. 10. NON - DISCRIMINATION: Consistent with City's policy that harassment and discrimination are unacceptable employer /employee conduct, Consultant agrees that harassment or discrimination directed toward a job applicant, a City employee, or a citizen by Consultant or Consultant's employee or subcontractor on the basis ofrace, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation will not be tolerated. Consultant agrees that any and all violations of this provision shall constitute a material breach of this Agreement. 11. HOLD HARMLESS: A. Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with the Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers from and against any andallliability, claims, actions, causes of action or demands whatsoever against any of them, including any injury to or death of any person or damage to property or other liability of any nature, whether physical, emotional, consequential or otherwise, arising out, pertaining to, or related to the performance of this Agreement by Consultant orConsultant's. employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice, expert fees and all other costs and fees of litigation. B. Claims for Other Liability. Consultant shall, to the fullest extent allowed bylaw, with respect to all services performed in connection with the Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers against any and all liability, claims, actions, causes of action or demands whatsoever from and against any of them, including any injury to or death of any person or damage to property or other liability of any nature, that arise out of, pertain to, or relate to the negligence, recklessness, or willfizl misconduct of Consultant or Consultant's employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice, expert fees and all other costs and fees of litigation. Consultant shall not be obligated under this Agreement to indemnify City to the extent that the damage is caused by the sole or active negligence or willful misconduct of City, its agents or employees. C. Claims involving intellectual property. In addition to the obligations set forth in (A) and (B) above, Consultant shall indemnify, defend, and hold the City, its elected and appointed officers, employees, and volunteers, harmless from and against any Claim in which a violation of intellectual property rights, including but not limited to copyright or patent rights, is alleged that arises out of, pertains to, or relates to Consultant's negligence, recklessness or willful misconduct under this Agreement. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice, expert fees and all other costs and fees of litigation. 12. INSURANCE: On or before the commencement of the term of this Agreement, Consultant shall furnish City with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with paragraphs 12 A, B, C, D and E. Such certificates, which do not limit Consultant's indemnification, shall also contain substantially the following statement: "Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days' advance written notice to the City of Cupertino by certified mail, Attention: City Manager." It is agreed that Consultant shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement with an insurance company that is acceptable to City and licensed to do insurance business in the State of California. Endorsements naming the City as additional insured shall be submitted with the insurance certificates. A. COVERAGE: Consultant shall maintain the following insurance coverage: 1) Workers' Compensation: Statutory coverage as required by the State of California. 2) Liabili : Commercial general liability coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence 1,000,000 aggregate - all other Property Damage: $100,000 each occurrence 250,000 aggregate If submitted, combined single limit policy with aggregate limits in the amounts of $1,000,000 will be considered equivalent to the required minimum limits shown above. 3) Automotive: Proofof automobile insurance required at the California statutory minimums. 4) Professional Liability: Professional liability insurance which includes coverage for the professional acts, errors and omissions of Consultant in the amount of at least $1,000,000. B. SUBROGATION WAIVER: Consultant agrees that in the event of loss due to any of the perils for which he /she has agreed to provide comprehensive general and automotive liability insurance, Consultant shall look solely to his/her insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may acquire against City by virtue ofthe payment of any loss under such insurance. C. FAILURE TO SECURE: If Consultant at any time during the term hereof should fail to secure or maintain the foregoing insurance, City shall be permitted to obtain such insurance in the Consultant's name or as an agent ofthe Consultant and shall be compensated by the Consultant for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid. D. ADDITIONAL INSURED: City, its City Council, boards and commissions, officers, employees and volunteers shall be named as an additional insured under all insurance coverages, except any professional liability insurance, required by this Agreement. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy. E. SUFFICIENCY OF INSURANCE: The insurance limits required by City are not represented as being sufficient to protect Consultant. Consultant is advised to confer with Consultant's insurance broker to determine adequate coverage for Consultant. 13. CONFLICT OF INTEREST: Consultant warrants that it is not a conflict of interest for Consultant to perform the services required by this Agreement. Consultant may be required to fill out a conflict ofinterest form ifthe services provided under this Agreement require Consultant to make certain governmental decisions or serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of Regulations. 14. PROHIBITION AGAINST TRANSFERS: Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so without said consent shall be null and void, and any assignee, sub - lessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money by Consultant from City under this Agreement may be assigned to a bank, trust company or other financial institution without prior written consent. Written notice of such assignment shall be promptly furnished to City by Consultant. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venture or syndicate member or cotenant, if Consultant is a partnership or joint venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (501/'0) or more ofthe voting power of the corporation. 15. SUBCONTRACTOR APPROVAL: Unless prior written consent from City is obtained, only those people and subcontractors whose names and resumes are attached to this Agreement shall be used in the performance of this Agreement. In the event that Consultant employs subcontractors, such subcontractors shall be required to furnish proof ofworkers' compensation insurance and shall also be required to carry general, and professional liability insurance in reasonable conformity to the insurance carried by Consultant. In addition, any work or services subcontracted hereunder shall be subject to each provision of this Agreement. 16. PERMITS AND LICENSES: Consultant, at his/her sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, certificates and that may be required in connection with the performance of services hereunder. 17. REPORTS: A. Each and every report, draft, work product, map, record and other document, hereinafter collectively referred to as "Report", reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement, shall be the exclusive property of City. Consultant shall not copyright any Report required by this Agreement and shall execute appropriate documents to assign to City the copyright to Reports created pursuant to this Agreement. Any Report, information and data acquired or required by this Agreement shall become the property of City, and all publication rights are reserved to City. Consultant may retain a copy of any report furnished to the City pursuant to this Agreement. B. All Reports prepared by Consultant may be used by City in execution or implementation of: 1) The original Project for which Consultant was hired; 2) Completion of the original Project by others; 3) Subsequent additions to the original project; and/or 4) Other City projects as appropriate. C. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. D. All Reports required to be provided by this Agreement shall be printed on recycled paper. All Reports shall be copied on both sides of the paper except for one original, which shall be single sided. E. No Report, information or other data given to or prepared or assembled by Consultant pursuant to this Agreement shall be made available to any individual or organization by Consultant without prior approval by City. 18. RECORDS: Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to such books and records to the representatives of City or its de- signees at all proper times, and gives City the right to examine and audit same, and to make transcripts therefrom as necessary, and to allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained for a period of three (3) years after receipt of final payment. If supplemental examination or audit of the records is necessary due to concerns raised by City's preliminary examination or audit of records, and the City's supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of contract or failure to act in good faith, then Consultant shall reimburse City for all reasonable costs and expenses associated with the supplemental examination or audit. 19. NOTICES: All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided. City at: All notices, demands, requests, or approvals from Consultant to City shall be addressed to City of Cupertino 10300 Torre Ave. Cupertino CA 95014 Attention: Director of Parks and Recreation All notices, demands, requests, or approvals from City to Consultant shall be addressed toConsultantat: Silicon Shores 20. TERMINATION: In the event Consultant fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, Consultant shall be deemed in default in the performance of this Agreement. If such default is not cured within the time specified after receipt byConsultantfromCityofwrittennoticeofdefault, specifying the nature of such default and the steps necessary to cure such default, City may terminate the Agreement forthwith by giving totheConsultantwrittennoticethereof. City shall have the option, at its sole discretion and without cause, ofterminating thisAgreementbygivingthirty (30) days' prior written notice to Consultant as provided herein. Upon termination ofthis Agreement, each party shall pay to the other party that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 21. COMPLIANCES: Consultant shall comply with all state or federal laws and all ordinances, rules and regulations enacted or issued by City. 22. CONFLICT OF LAW: This Agreement shall be interpreted under, and enforced by the laws of the State of California excepting any choice of law rules which may direct the application of laws of another jurisdiction. The Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the successors of those authorities.) Any suits brought pursuant to this Agreement shall be filed with the courts of the CountyofSantaClara, State of California. 23. ADVERTISEMENT: Consultant shall not post, exhibit, display of allow to be posted, exhibited, displayed any signs, advertising, show bills, lithographs, posters or cards of any kind pertaining to the services performed under this Agreement unless prior written approval has been secured from City to do otherwise. 24. WAIVER: A waiver by City of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character. 22. INTEGRATED CONTRACT: This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 25. INSERTED PROVISIONS: Each provision and clause required by law to be inserted into the Agreement shall be deemed to be enacted herein, and the Agreement shall be read and enforced as though each were included herein. If through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the Agreement shall be amended to make such insertion on application by either party. 26. CAPTIONS: The captions in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions ofthis Agreement. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO A Municipal Corporation By Jeff Ordway Title Recreation Coordinator Date May 1, 2012 RECOMMENDED FOR APPROVAL: Ttile 0 or APPROVED AS TO FORM: City Attorney ATTEST: City Clerk EXPENDITURE DISTRIBUTION: 580- 6449 -7014 $6,000 Account Number Amount EXHIBIT A CONSULTANT SERVICES TO BE PERFORMED The CONSULTANT will provide YOUTH SAILING CAMPS in, but not limited to, the following programs: Camp Shoreline Location and Time of CONSULTANT Services: Refer to current Recreation Schedule for agreed upon dates, times, and class locations. By Mutual agreement ofboth parties, class schedule may change. Eligible Participant Minimum and Maximums for CONSULTANT Services: Minimum: 1 Maximum: 12 In the event that less than the required minimum number of participants shall request and pay for services prior to the agreed upon time for the commencement of services to be performed by Consultant, City may cancel and withdraw from this Agreement. Performance of CONSULTANT Services: City shall have no right of control as to the manner Consultant performs the services to be performed. Nevertheless, City may, at any time, observe the manner in which such services are being performed by the consultant. The Consultant shall follow all guidelines pertaining to registration procedures as listed in the quarterly recreation schedule. Participants may not take part in the program unless they are listed on the class roster or can show proof of enrollment. All participants and volunteers need to complete the City's Waiver of Liability form prior to taking part in the program. Contractors are responsible for supervising minors after class until a parent of legal guardian has arrived. In the event of an injury occurring to a participant, the Consultant will notify the City within 1 hour and complete an ABAG Incident Report. The ABAG Incident Report must be submitted to the City within 24 hours of the injury occurring. EXHIBIT B ACKNOWLEDGEMENT OF MANDATED REPORTING REQUIREMENTS, RECEIPT OF TRAINING, AND RECEIPT OF PENAL CODES STATUTES A mandated reporter is an individual who is obligated by law to report suspected cases of child abuse and neglect. In general, any individual who, in the ordinary course of their employment, has contact with children is a mandated reporter. Mandated reporters include child care workers, teachers and coaches. (California Penal Code 11165.7). If your job duties as an employee or an independent contractor of Silicon Shores include contact with children, you are a Mandated Reporter. Prior to commencing employment and as a prerequisite of that employment, California law requires that you sign a statement to the effect that you have knowledge ofthe provisions ofthe Mandated Reporter Law, and will comply with those provisions. (California Penal Code 11166.5). The following are the Mandated Reporter responsibilities under California law. You are also being provided with a separate informational document which includes the text of the California Mandated Reporter Law and contact information for Child Abuse and Neglect Reporting for the County of Santa Clara. Please review this information carefully and acknowledge your receipt and understanding where indicated. If you have questions or concerns about this form or your Mandated Reporter responsibilities, please contact the Recreation Supervisor at 408 - 777 -3120. I understand that: By virtue of my employment or independent contractor status with Silicon Shores, and because my employment requires me to have contact with children, I am a Mandated Reporter as defined by California Penal Code 11165.7. The following situations trigger mandatory reports: a) Physical Abuse (willful harming of a child); b) Sexual abuse including sexual assault, child exploitation, pornography, and trafficking; c) Severe or General Neglect; and d) Extreme Corporal Punishment (resulting in :injury). (Cal. Pen. Code 11165 et. seq.) I further understand that I may, but am not required to, report suspected Emotional Abuse. If I reasonably suspect that a child :is being abused, I must immediately make a telephone report. I must follow up with a written report within 36 hours. This report may be made to local law enforcement, or County Sheriff's Department, Probation Department or Child Welfare Agency. (Cal Pen. Code 11166(a)). I am not required to, but I may, share information about suspected abuse with my supervisor or management or the parents ofthe alleged victim. When I make a mandated report, I will be required to give my name. However, my identity will be kept confidential unless I either consent to disclosure or if the disclosure is made pursuant to a court order. Further, agencies investigating the mandated report may disclose my identity to one another. (Cal Pen. Code I I I67(d)). The following agencies and individuals receiving or investigating mandated reports may disclose my identity to one another: o Prosecutors in a criminal prosecuting or in an action initiated under section 602 of the Welfare and Institutions Code arising from alleged child abuse; Counsel appointed pursuant to subdivision (c) of Section 317 of the Welfare and Institutions Code; A licensing agency when abuse or neglect in out -of -home care is reasonably suspected. (Cal Pen. Code 11167.5) 1 may not be disciplined, dismissed, retaliated against, discriminated against or harassed for making a mandated report of reasonably suspected child abuse. As a Mandated Reporter, I have civil and criminal immunity when making a report (Cal Pen. Code 11172). As a Mandated Reporter, it is a misdemeanor to fail to comply with Mandated Reporting laws and I can be held criminally liable for failing to report suspected abuse. The penalty for this is up to six months in County jail, a fine of not more than $1000, or both. I further understand I could be civilly liable for failure to report. (Cal. Pen. Code 11166(c)). I have been provided with a copy of California Penal Code sections 11164- 11174.3 Mandated Reporter Law). I understand that I am a legally Mandated Reporter. I am aware of and understand my responsibilities under the Mandated Reporter laws of this state and am willing and able to comply. I understand that a copy of this Acknowledgement will be kept in my personnel file. is y, 1 ' Name (Si e Date Name (Print) EXHIIBIT C City of Cupertino Consultant Declaration The undersigned does hereby certify that: 1. I am a representative of Silicon Shores (consultant or company name); that I am familiar with the facts herein and am authorized and qualified to execute this declaration. 2. I declare that Silicon Shores (consultant or company name) has complied with fingerprinting and criminal background investigation requirements with respect to all Consultant's employees who may have contact with minors in the course of providing services pursuant to the Agreement, and the California Department of Justice has determined that none of those employees has been convicted of a felony, as that term isdefinedinCaliforniaPenalCodeSection11105.3. 3. That a complete and accurate list of Consultant's employees, who may come in contact with minors during the course and scope ofthe Agreement, are included below. 4. All of the below mentioned employees have tested negative for TB, or X -ray results forTB, and have current documentation on file with Consultant. All of the below mentioned employees have received training and understand their responsibilities under the Mandated Reporter laws of this state and are willing and able to comply. A List of all Consultant Employees Working for the City of Cupertino: r 6. The City of Cupertino will be notified by Consultant in writing of any new employees and will be added to the above list prior to beginning work for the City of Cupertino. I declare under penalty ofperjury that the Date Place Consultant Si re Consultant Title:._,