TICC 07-11-2012 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
July 11,2012, 7:00 p.m.
Conference Room A, City Hall
MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:05p.m.
ROLL CALL
Commissioners present: Shishir Chavan, Peter Friedland,Rod Livingood,Beverly Siegel,
Commissioners absent: Wally Imura
Staff present: Erin Cooke (Sustainability Manager), Colin Jung (Senior Planner),
Mariyah Serratos(IT Manager),
Visitors: Rob Mccoy-Public Safety Commission, Kim Smith
APPROVAL OF MINUTES
1.Minutes of the Special Meeting of May 16,2012
- Commissioner Livingood made a motion to approve the minutes as submitted, Commissioner
Siegel seconded with Commissioner Chavan abstaining
Vote: 2-0
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any
matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state
law will prohibit the commission from making any decisions with respect to a matter not listed on
the agenda.
WRITTEN COMMUNICATIONS
3. April 16,2012—AT&T report regarding Supplemental Revenue Reporting
- No discussion.
May 10,2012—AT&T Programming Changes
- No discussion
May 15,2012—Comcast statement of payment for periods of Jan-Mar 2012
- See below
May 30,2012—Letter from Comcast to provide advance notice of certain charges to its
customers' bills
- Commissioners made a general comment that the City should be able to audit Comcast
reports to make sure no customer is being taken advantage of through Comcast's use of
charter advantages
- Commissioner Livingood asked whether there was interest in advocating the state PUC by
attending meetings and whether or not it would be an appropriate Commission action on state
mandates
- Commissioner Friedland suggested discussion a future meeting, however there was no
motion to add it to agenda
June 13,2012—Letter from AT&T U-verse regarding contracts approaching expiration
- No discussion
UNFINISHED BUSINESS
OLD BUSINESS
NEW BUSINESS
4. Mariyah Serratos provided a summary on the citywide WAN upgrades
- By September, the City will increase bandwidth tenfold using an MLPS network, a network
required for Voice Over Internet Protocol,and a virtual desktop
- Ms. Serratos mentioned the challenges in using a VPN network for PC compliance
- Commissioner Friedland asked Ms. Serratos whether or not pricing was competitive for
satellite sites; she replied that the state negotiated a Cal-net 2 pricing
- Ms. Serratos noted that the City is not bound to a new contract with AT&T, current service is
through contract expansion
- The current contract costs$4500/month
- Ms. Serratos will return with a plan for using social networking for better correspondence
5. Colin Jung presented a summary on the status of the overall cell work; within this presentation he
discussed:
- History on efforts on wireless facilities ordinance and master plan with the TICC
- Role of the TICC to educate and act as al activist to support better wireless communications
throughout the community
- Prospective use of south and west territory
- Two new sites supported by HOAs,Rancho Deep Cliff to provide service up Foothill
- TICC subcommittee reviews applications for new coverage
- New sites suggested near Cupertino Middle School and the CalTrans substation at Homestead
REPORTS
6. Peter Friedland
- Commissioner Friedland provided an article from the Economist regarding perceived wireless
risks and mentioned the benefits of having the Sheriff participate in cell phone tower public
meetings. Also,he reminded the group that$50,000 of the City's budget should be used for
purchasing a digital switcher to offer live streaming
Beverly Siegel
- Commissioner Siegel thanked Mr. Kitson(who was not present at the meeting)for KMVT
support and for the allotment for the purchase of a new television for the Senior Center. The
total goal for city funding is$500,000, $3 20,000 has been raised so far.
Wally limura
- Commissioner Iimura, through separate correspondence sent prior to the meeting,explained
the importance of text messaging during an emergency as it would reduce the strain on phone
networks as many attempt to call friends and relatives
Shishir Chavan
- Commissioner Chavan provided a summary of the Mayor's meeting
MISCELLANEOUS
7. Review Activities Calendar
- Commissioners reviewed the activities calendar.
8. Review Action Items List
- Shelley Wolfe to attend September 5th Meeting to provide update on KMVT
- Commissioner Chavan to discuss ways that KMVT will provide and document"active
benefits"to the Community
- Mr.Kitson to develop a policy sheet regarding Everbridge for system operation&report at
TICC meeting, ensure enough notification of either Commission of the presentation date in
advance;provide status update on deployment of the system
- Mr.Kitson to report back if the City can audit Comcast
- Ms. Serratos to provide a list of services that are either in effect or soon will be added to
facilities that will require the MPLS network, breakdown by site
- Ms. Serratos to gather price quotes from at least two other vendors for MPLS
- Ms. Serratos to send TICC summary of goal setting session for the fiscal year
- Ms. Serratos to present proposal for staff increases for IT in addition to the
projects/infrastructure it will support
- Ms. Serratos to gather information on what other cities in Northern California are using for IS
and remote site connectivity
- Ms. Serratos to send follow up email detailing tasks requested to TICC
- Ms. Cooke to report back on Commissioners Dinner Date
ADJOURNMENT
Commissioner Chavan made a motion to adjourn. Commissioner Livingood seconded. By unanimous
vote,the meeting was adjourned at 8:40 p.m.
SUBMITTED BY: APPROVED BY:
ry
(70a217)/1 1/1"tei CZ. Z
JoAnn Huang,Recordfg Secretary Peter Friedland,Chair