CC Resolution No. 12-084 Destruction of records for HR and CC Dept. RESOLUTION NO. 12-084
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING
DESTRUCTION OF CERTAIN RECORDS FROM THE HUMAN RESOURCES
AND CITY CLERK DEPARTMENTS
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction, and Resolution
No. 12-039 adding specific record types and extending timelines on certain record types;
and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894, 02-037, and 12-039;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 7th day of August, 2012, by the following vote:
Vote Members of the City Council
AYES: Santoro, Mahoney, Chang, Sinks, Wong
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
Crlatk hn-A-
Grace Schmidt, City Clerk Mark Santoro, Mayor, City of Cupertino
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerkAcupertino.org
File name or Box number: August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
` Elections, 1 2007 I I D
Candidate
Statements
Elections, 2008 D
Candidate
Statements
Elections, 2007 D
Nomination
Papers—
Successful &
Unsuccessful
Candidates
Elections, 2008 D
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk @cupertino.org
File name or Box number: August 2012
_ _Destroyed _ _ Scanned Microfilmed
Resolution -Date records Date: _ Date paper _ Date: -� - _ _ - - Date paper _ - -
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Nomination
Papers -
Successful &
Unsuccessful
Candidates
Elections, Out of 2009 D
Date
Correspondence
SCQ Bid Documents , 2008 Project No. D
Construction a 2007-2008 STP 2007-01
Division of Overlay
Stevens Creek Program,
Quarry, Inc., G.
Bortolotto &
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk @cupertino.org
File name or Box number:August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Company, Inc.,
C.F. Archibald
Paving Inc.,
Galedrige
Construction,
Inc., El Camino
Paving, Inc.,
O'Grady Paving,
Inc.
Gordon N. Ball, Bid Documents, 2008 Project No. D
Inc., Ferma Stevens Creek 2008-9112
Corporation, Corridor Park
HSR, Inc., Phase IA Creek
Restoration
RECORDS INVENTORY FOR DESTRUCTION,MICROFILMING, OR SCANNING
Email completed form to cityclerk @cupertino.org
File name or Box number: August 2012
Destroyed Scanned 11 Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Robert A. Bid Documents, 2008 Project No. D
Bothman, Inc., Stevens Creek 2008-9112
McGuire Hester, Corridor Park
ESR Phase 1B Park
Construction, and Trail Project
Jos. J. Albanese,
Inc., Gordon N.
Ball
SCQ Bid Documents, 2008 Project 2008-01 D
Construction a Pavement
Division of Restoration,
Stevens Creek
Quarry, Inc.,
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerkAcupertino.org
File name or Box number: August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
I ' I 1
C.F. Archibald l I I I {
Paving Inc.,
Union City
Construction, El
Camino Paving,
Inc., O'Grady
Paving, Inc.,
Sposeto Bid Documents, 2008 Project No. D
Engineering, Reconstruction 2008-02
Inc., CB of Curbs,
Construction, Gutters, and
Maxistone Inc Sidewalks
dba Maxicrete,
Inc.
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Galedrige Bid Documents, 2008 Project 2008-03 D
Construction Local Streets
Inc. Pavement
Management
Phase 1
O'Grady Paving, Bid Documents, 2008 Project No. D
Inc., G. Local Streets 2008-03
Bortolotto & Pavement
Company, Inc. Management
C.F. Archibald Bid Documents, 2008 Project 2008-04 D
Pavement, Major Streets
O'Grady Paving, Pavement
Inc. Management
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk @cupertino.org
File name or Box number: August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Top Grade Bid Documents, 2008 I Project No. I D
Construction, Local Streets 2008-05
Inc., O'Grady Pavement
Paving, Inc., G. Management 2,
Bortolotto &
Company, Inc.,
ICC General Bid Documents, 2008 Project No 2008- D
Contractors, Inc. Sports Center 06
Robert A. Upgrades:
Bothman, Inc. Lighting &
Sports Court
1320- Records The contents of 1975 Accounting D
Inventory of inactive boxes Storage
Basement that have already
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerkgcupertino.org
File name or Box number: August 2012
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: 8/8/12 destroyed: destroyed:
destruction: 12-084
D=Destruction M=Microfilm S=Scanning
Number to be Name Subject Address Date Ranges Other Type
used for information
microfiche card (Iron Mountain
box number) (Agreement/
File number)
Storage been destroyed