12-101 City Data Services Agreement, provides web based data management services CITY OF
AGREEMENT
%!. CITY OF CUPERTINO
10300 Toms Avenue ac3e2 7
Cupertino; CA 95014
CUPERTINO 408-777.3200 NO.
BY THIS AGREEMENT, made and entered into this 311 day of October, 2012, by and between the CITY OF
CUPERTINO (Hereinafter referred to as CITY) and City DAR Services ;
; e-mail: (Hereinafter referred as
CONSULTANT),in consideration of their mutual covenants, the parties hereto agree as follows:
CONSULTANT shall provide or furnish the following specified services and/or materials: Manage a web based data
management program for the City of Cupertino to manage CDBG subrecipients. The software program allows the
creation, display and archiving of the Quarterly Report, Check Request, Request for Reimbursement, Monitoring
Checklist and reports,etc.
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: Scope of Services
TERMS: The services and/or materials furnished under this Agreement shall commence on July 1. 2012
and shall be completed before June 30.2011.
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONSULTANT: $3,300
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of
$1.000.00.
GENERAL TERNS AND CONDITIONS
Hold Hemline.A. Claims for Professional Liability.Where the taw establishes a standard or care for Oonsunants professional services,and to the extent the
Consultant breaches or falls to meet srjdt established standard or care,or x alhajeu tu have breeched or failed to meet such standard of came.Consultant shall,to the
fullest extent allowed by law,with respect to all services performed in connection with the Arlreement.Indemnrly; emend,and hold harmless the City and Its officers,
officials,agents,employees and volunteers from ane noise/any and at liability,dams,arson..•uses of edice or derna'mds whaLenn'ver against any of them.including
any injury to or death of any person or damage to property or other IiabFly of any nalwa,that sole*out of,perta,n tc. or relate to the negligence,recklessness.or sinful
misconduct of Consultant or Consultant's employers.officers,officiate,seems or independent contrectcxs. St rch coals and expenses eras include reasonable attorneys'
fees of pounce!of Citys choice,expert fees end all other costs and tees at kugation. Consultant shall not be obligated ,order toss Ag<earnem to indemnify City to the
extent that the damage is caused by t►re ate or active negligence or wilful misconduct of City,its agents or employees.
t Calms top Oltw LlaM k_Consultant shall to the Fullest extent allowed by law,with respect to all acrvocos performed In connection with tie Agrearnern indemnify,
defend,and hold harmless the City and Its officers,officials,agents,employees and vnhnnterv5 from end against any end all liability,clalmS.actions,poses of action or
demands whatsoever against any of than,including any Injvy to or death of any portoon or damage to property or other liability cf cry nurture,that arise out of,midair lb,
or cadets Id the perlorme nce of this Agreement by Consultant Or Consditanra employees,officers,officials,agents or i,r.diseendent C ednict.rxa.Such caw end expenses
shell include reasonable altoranyrr'tees of counsel of City's choice,expert fees and eli tither costs and fees of lelgetia't.
Insurance. Should the City require evidence of inou ab*ty,Consultant shall fie with City a Certificate ar Insurance before commencing any services under this
Agreement. Said Cereficate shee be subject to the approval of City's Director of Administrative Services.
Non-Dlsabnlnatlon. No discrimination shell be made in the srnplayrnen•cf person:;under this Agreement because of the race,oebr,national ongin,ancestry,religion
or sex of such person.
Interest of Consultant. It rs understox and agreed that this Agreement Is not contract of employment in the sense that the relaeonetep of master and servant vests
between City and undersigned Ai at times.consultant snail be deemed to be an Independent consultant and Consultant is not authorized to turd the City to ary
',entracte or otter obligations in execuhng this agreement_ Consultant certifies that no ore who has or will have any swim-Jai ueereet under this Agreement is are officer or
employee of City.
Changes_ This Agreement shall not be assigned or irenste'red without the widen consent of the City. No changes or variations of any kind are authorized wiUrwt u e
Witten consent of the City
CONTRACT COORDINATOR and representative for CITY shall be:
NAME: Vera GII.Senior Planner DEPARTMENT: Commnunity Development Department
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CITY OF CUPERTINO:
By By
P Nam . Steve Crounse Printed Name: Vera Gil
Title aftner Title:, Senior Planner
Soc. Sec.#or Tax l.D
APPROVALS EXPENDITURE DISTRIBUTION
DEP NT, D 1 DA ' ACCOu NT NI IMRFR AMOUNT
/6Q0 _,„„/OW'. S/I! JO 03 iL 265-T405-7014 $3.300
/nio
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.,
Nar]er.rr Pneamsmsr NOlarrsl
CDS City Data Services
1624 Newbridge Avenue, San Mateo, CA 94401
www.citvdataservices.com
citydataservices @vahoo.com
Vera Gil August 31, 2012
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Dear Ms. Gil,
City Data Services' provides web-based data management services. Please find the scope of services and hourly
rates for work for the City of Cupertino for Public Services programs and projects:
SCOPE OF SERVICES—System Maintenance
Under the scope of the maintenance contract, CDS will provide:
• Ability to store, display, and summarize individual program administration information;
• Ability to store, display, and summarize individual program contract information;
• Ability to enter, store, display, and summarize compliance information;
• Maintain all database and report elements created under the development contract;
▪ Maintain data backups and download to the City of Cupertino on a determined schedule;
• Modify database as needed to add or remove fields, or improve presentation of data;
• Modify existing reports as needed to meet City of Cupertino's requirements;
• Provide customer service to City of Cupertino and their clients throughout the contract;
• Promptly respond to request for assistance, training, or database repair.
The monthly maintenance fee is two hundred seventy five dollars ($275) per month for public services
programs and projects commencing the first of July 2012 for the term of the agreement. This fee remains
constant regardless of the number of users, trainings, units, programs, projects or reports included in the
system.
HOURLY RATE
Maintenance and ongoing operations of City of Cupertino's CDS database are included in the monthly maintenance
fee. New reports o r forms are covered under the maintenance contract without additional charge. Development
of new forms, reports or database functions other than Public Service documents will require charges for new
software development. In the unlikely event that additional non-Public Service forms are required, the typical charge
for developing a new form or report, and integrating it intc the database, will be $600 per page, with discounts for
larger documents.
The CDS System Maintenance program is designed to cover all costs of standard development and routine
maintenance, updates, and changes, and periodic new reports as covered in the above paragraphs. In the event
that development is required that was outside the scope as, proposed, such work would be billed either by an hourly
rate of$150.00/hr, or by the job as determined by Staff.
Invoices are billed quarterly and require payment within 30 clays of submission of invoice. A one percent fee will be
incurred for bills that are 30 days past due.
Steve Crounse, Principal
City Data Services