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Searchable packet 11-05-12 Table of Contents Agenda3 Proclamation for Santa Clara County Supervisor Liz Kniss for her service to Cupertino No written materials9 Recognize students for their volunteer work at Silicon Valley Korean School No written materials10 Proclamation for Natalie Ng upon her academic and scientific achievements No written materials11 Presentation to five Cupertino students who placed at the regional science fair No written materials12 Proclamations to supporting organizations for the design and implementation of the first of its kind Green@Home Do-It- Yourself Tool Kit No written materials13 Annual report from the Public Safety Commission No written materials14 October 16 City Council minutes Draft minutes15 Accounts Payable for period ending October 5, 2012 Draft Resolution22 Accounts Payable for period ending October 12, 2012 Draft Resolution33 Accounts Payable for period ending October 19, 2012 Draft Resolution45 Treasurer's Investment and Budget Report for Quarter Ending September 2012 Staff Report57 A - Investment Portfolio59 B - Investments by Type, Rate of Return, and Compliance Charts60 C - Retiree Health Trust Report62 D - General Fund Budget Report64 E - Expenditure and Revenue Charts65 Alcoholic Beverage License, Andre Boudin Bakeries, Inc, 20682 Stevens Creek Blvd Staff Report69 A - Application70 California Department of Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program Staff Report72 A - Draft Resolution74 B - CalRecycle Fact Sheet76 1 City Project, 2012 Various Park Path and Parking Lot Repairs Project, Project No. 2012-03 Staff Report77 Municipal Improvements, 10218 & 10228 Orange Avenue Staff Report78 A - Map79 Adopt a resolution to vacate portions of easements on properties near the north approach to the Don Burnett Bicycle- Pedestrian Bridge Staff Report80 A - Draft Resolution Declaring the Vacation of a Portion of Street Purpose and Public Roadway Easements81 B - Draft Resolution Declaring the Vacation of a Portion of Public Street Easement85 C - Map88 Study Session regarding Protected Trees on private property Staff Report89 A - Chapter 14.18, Protected Trees, of the Municipal Code97 B - August 2007 City Council Staff Report117 C - Protected Tree Ordinance Survey120 2 AGENDA CUPERTINOCITYCOUNCIL~REGULARMEETING SUCCESSORTOTHEREDEVELOPMENTAGENCY~REGULARMEETING 10350TorreAvenue,CommunityHallCouncilChamber Monday,November5,2012 6:00PM CITYCOUNCILMEETING ROLLCALL K6:00PM CLOSEDSESSION 1.Subject:PublicEmployeePerformanceEvaluation(GovernmentCode54957)City ManagerandCityAttorney PLEDGEOFALLEGIANCE K6:45PM ROLLCALL CEREMONIALMATTERSANDPRESENTATIONS 2.Subject:ProclamationforSantaClaraCountySupervisorLizKnissforherserviceto Cupertino RecommendedAction:PresentProclamation Nowrittenmaterials Page:Nowrittenmaterialsinpacket 3.Subject :RecognizestudentsfortheirvolunteerworkatSiliconValleyKoreanSchool RecommendedAction:PresentCertificatesofAppreciation Nowrittenmaterials Page :Nowrittenmaterialsinpacket 3 Monday,November5,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency 4.Subject:ProclamationforNatalieNguponheracademicandscientific achievements :PresentProclamation RecommendedAction Nowrittenmaterials Page:Nowrittenmaterialsinpacket :PresentationtofiveCupertinostudentswhoplacedattheregionalscience 5.Subject fair RecommendedAction:Presentcertificates Nowrittenmaterials Page:Nowrittenmaterialsinpacket 6.Subject:Proclamationstosupportingorganizationsforthedesignand implementationofthefirstofitskindGreen@HomeDoItYourselfToolKit RecommendedAction:Presentproclamations Description:Proclamationstobepresentedto:theCupertinoLibrary,Cupertino LibraryCommission,CupertinoTechnology,InformationandCommunications Commission,Acterra,SiliconValleyEnergyWatch,SantaClaraValleyWater District Nowrittenmaterials Page:Nowrittenmaterialsinpacket 7.Subject:AnnualreportfromthePublicSafetyCommission RecommendedAction:Receivereport Nowrittenmaterials Page:Nowrittenmaterialsinpacket POSTPONEMENTS ORALCOMMUNICATIONS Thisportionofthemeetingisreservedforpersonswishingtoaddressthecouncilon anymatternotontheagenda.Speakersarelimitedtothree(3)minutes.Inmostcases, Statelawwillprohibitthecouncilfrommakinganydecisionswithrespecttoamatter notlistedontheagenda. 4 Monday,November5,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency CONSENTCALENDAR Unlessthereareseparatediscussionsand/oractionsrequestedbycouncil,staffora memberofthepublic,itisrequestedthatitemsundertheConsentCalendarbeactedon simultaneously. 8.Subject:October16CityCouncilminutes RecommendedAction:Approveminutes Draftminutes Page:15 9.Subject:AccountsPayableforperiodendingOctober5,2012 RecommendedAction:AdoptResolutionNo.12125 DraftResolution Page:22 10.Subject:AccountsPayableforperiodendingOctober12,2012 RecommendedAction:AdoptResolutionNo.12126 Description: DraftResolution Page:33 11.Subject:AccountsPayableforperiodendingOctober19,2012 RecommendedAction:AdoptResolutionNo.12127 DraftResolution Page:45 12.Subject:TreasurersInvestmentandBudgetReportforQuarterEndingSeptember 2012 RecommendedAction :Acceptthereport StaffReport AInvestmentPortfolio BInvestmentsbyType,RateofReturn,andComplianceCharts CRetireeHealthTrustReport DGeneralFundBudgetReport EExpenditureandRevenueCharts Page:57 5 Monday,November5,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency 13.Subject:AlcoholicBeverageLicense,AndreBoudinBakeries,Inc,20682Stevens CreekBlvd :ApproveAlcoholicBeverageLicense,AndreBoudin RecommendedAction Bakeries,Inc StaffReport AApplication Page:69 14.Subject:CaliforniaDepartmentofResourcesRecyclingandRecovery(CalRecycle) RubberizedPavementGrantProgram RecommendedAction:AdoptResolutionNo.12128authorizingthesubmittalof applicationstoCalRecycleforgrantmoniesandauthorizetheDirectorofPublic Workstoexecutedocumentsnecessarytosecuregrantfundsandimplement approvedgrantprojects StaffReport ADraftResolution BCalRecycleFactSheet Page:72 15.Subject:CityProject,2012VariousParkPathandParkingLotRepairsProject, ProjectNo.201203 RecommendedAction:AcceptProjectNo.201203 StaffReport Page:77 16.Subject:MunicipalImprovements,10218&10228OrangeAvenue RecommendedAction:AcceptMunicipalImprovements :TheapplicanthascompletedCityspecifiedimprovementsintheCity Description rightofwayincludingdrivewayapproach,sidewalk,andcurb&gutterasrequired bytheimprovementagreementwiththeCity StaffReport AMap Page:78 SECONDREADINGOFORDINANCES 6 Monday,November5,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency PUBLICHEARINGS :Adoptaresolutiontovacateportionsofeasementsonpropertiesnearthe 17.Subject northapproachtotheDonBurnettBicyclePedestrianBridge RecommendedAction :AdoptResolutionNo.12129andNo.12130 StaffReport ADraftResolutionDeclaringtheVacationofaPortionofStreetPurposeand PublicRoadwayEasements BDraftResolutionDeclaringtheVacationofaPortionofPublicStreetEasement CMap Page:80 ORDINANCESANDACTIONITEMS 18.Subject:StudySessionregardingProtectedTreesonprivateproperty RecommendedAction:Reviewoptionsandprovidestaffwithdirectiononthetype ofchangestobestudiedinamendmentstoChapter14.18,ProtectedTrees Description:Application:MCA201202;Applicant:CityofCupertino;Property Location:Citywide;ApplicationSummary:AmendmentstoChapter14.18, ProtectedTrees,oftheCupertinoMunicipalCode StaffReport AChapter14.18,ProtectedTrees,oftheMunicipalCode BAugust2007CityCouncilStaffReport CProtectedTreeOrdinanceSurvey Page:89 REPORTSBYCOUNCILANDSTAFF ADJOURNMENT 7 Monday,November5,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency SUCCESSORTOTHEREDEVELOPMENTAGENCYMEETING Canceledforlackofbusiness. The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council/Redevelopment Agency must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Any interested person, including the applicant, prior to seeking judicial review of the city council’s decision with respect to quasi-judicial actions, must first file a petition for reconsideration with the city clerk within ten days after the council’s decision. Any petition so filed must comply with municipal ordinance code §2.08.096. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities.If you require special assistance, please contact the city clerk’s office at 408-777-3223 at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. 8 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject:ProclamationforSantaClaraCountySupervisorLizKnissforherserviceto Cupertino NOWRITTENMATERIALSINPACKET 9 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject :RecognizestudentsfortheirvolunteerworkatSiliconValleyKoreanSchool. NOWRITTENMATERIALSINPACKET 10 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject:ProclamationforNatalieNguponheracademicandscientificachievements NOWRITTENMATERIALSINPACKET 11 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject:PresentationtofiveCupertinostudentswhoplacedattheregionalsciencefair NOWRITTENMATERIALSINPACKET 12 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject:Proclamationstosupportingorganizationsforthedesignandimplementation ofthefirstofitskindGreen@HomeDoItYourselfToolKit NOWRITTENMATERIALSINPACKET 13 CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject :AnnualreportfromthePublicSafetyCommission. NOWRITTENMATERIALSINPACKET 14 DRAFTMINUTES CUPERTINOCITYCOUNCIL SUCCESSORTOTHEREDEVELOPMENTAGENCY RegularMeeting Tuesday,October16,2012 CITYCOUNCILMEETING ROLLCALL At6:00p.m.MayorMarkSantorocalledtheregularmeetingtoorderintheCouncil Chamber,10350TorreAvenue,Cupertino,California. Present:MayorMarkSantoro,ViceMayorOrrinMahoney,andCouncilmembersBarry Chang,RodSinks,andGilbertWong.Absent:none. CLOSEDSESSION 1.Subject:ConferencewithlegalcounselKanticipatedlitigation;Significantexposure tolitigationpursuanttoGovtCode54956.9(b):(onecase) At6:00p.m.Councilrecessedtoaclosedsession,andreconvenedinopensessionat 6:45p.m.MayorSantoroannouncedthatCouncilobtainedabriefingfromlegal counselandgavedirection. PLEDGEOFALLEGIANCE At6:45p.m.MayorMarkSantororeconvenedthespecialCityCouncilmeetingandled thePledgeofAllegiance. ROLLCALL Present:MayorMarkSantoro,ViceMayorOrrinMahoney,andCouncilmembersBarry Chang,RodSinks,andGilbertWong.Absent:none. 15 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency CEREMONIALMATTERSANDPRESENTATIONS None POSTPONEMENTS None ORALCOMMUNICATIONS CathyHelgersonaskedCounciltolookintogettingthewater,air,andsoiltestedin Cupertino.ShesaidthattheLehighcementplantisstillpollutingandnothingisbeing donebyanyoftheagencies.Shealsorequestedthatsomethingbedoneaboutthe StevensCreekQuarrypollutingStevensCreek.Shesaidsheiswaitingforaletterto comefromthewaterboardaboutLehighandthatahearingwouldbeconductedsoon tobringLehighintoregulation.Sheaskedformoreemphasisonanyareathatmightbe pollutedintheCityandurgedCounciltoworkmorediligentlytowardenvironmental issues. CONSENTCALENDAR WongmovedandMahoneysecondedtoapprovetheitemsontheConsentCalendaras recommended.Ayes:Chang,Mahoney,Santoro,Sinks,andWong.Noes:None. Abstain:None. 2.Subject:October2CityCouncilminutes RecommendedAction:Approveminutes :AccountsPayableforperiodendingSeptember28,2012 3.Subject RecommendedAction:AdoptResolutionNo.12118 :AdoptresolutionsapprovingtheJuly1,2012throughJune30,2013terms 4.Subject andconditionsofemploymentfortheCupertinoCity$³¶²µ¿««¹Association, OperatingEngineersLocalUnionNo.3,AFLCIO,Unrepresented(Management andConfidential)Employees,andCityAttorneyEmployees,andamendingthe AdministrativeRulesandRegulationsofthePersonnelCodetoreflectanychanges totheMemorandumofUnderstandings,.4¹andCompensationPrograms RecommendedAction:a.AdoptResolutionNo.12119amendingaMemorandum ofUnderstandingbetweentheCityofCupertinoandtheCity$³¶²µ¿««¹ Association;b.AdoptResolutionNo.12120amendingaMemorandumof UnderstandingbetweentheCityofCupertinoandOperatingEngineersLocalUnion No.3,AFLCIO;c.AdoptResolutionNo.12121amendingtheUnrepresented 2 16 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency (ManagementandConfidential)$³¶²µ¿««¹CompensationProgram;d.Adopt ResolutionNo.12122amendingtheCityAttorney$³¶²µ¿««¹Compensation Program;e.AdoptResolutionNo.12123directingtheCityManagertoamendthe AdministrativeRulesandRegulationsofthePersonnelCodetoreflectanychanges totheMemorandumofUnderstandings,.4¹andCompensationPrograms 5.Subject:AmendagreementwithSantaClaraValleyTransportationAuthority(VTA) forProjectReadinessInitiative(PRI)funding RecommendedAction:AuthorizetheCityManagertonegotiateandexecutean amendmenttotheagreementwithVTAtosecureupto$50,000inadditionalPRI funding 6.Subject:MunicipalImprovements,10215AlhambraAvenue RecommendedAction:AcceptMunicipalImprovements Description:TheapplicanthascompletedCityspecifiedimprovementsintheCity rightofwayincludingdrivewayapproach,sidewalk,andcurb&gutterasrequired bytheimprovementagreementwiththeCity SECONDREADINGOFORDINANCES KNone PUBLICHEARINGS KNone ORDINANCESANDACTIONITEMS :ApprovetheJointStevensCreekDamFailurePlan 7.Subject RecommendedAction:AdoptResolutionNo.12124approvingtheJointStevens CreekDamFailurePlan DirectorofAdministrativeServicesCarolAtwoodreviewedthestaffreport. JimYokefromtheSantaClaraCountyFireDepartmentsaidthatthemaps submittedwiththeplanwerenewandtheothermapsattachedweremadefairly recentlybyaconsultanthiredbytheCity.Henotedthatthemapsweremore currentthananythingelsethatcouldbefound.Heexplainedthatthemapsare basedonaworstcasescenarioandthatthepublicinformationportionoftheplanis notyetavailable,butthekeymessageforpeopleintheinundationareaistogoto higherground. 3 17 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency FrankMaitski,SantaClaraValleyWaterDistrictDeputyOfficer,saidthattheyhave doneananalysisoftheplanandhavefoundthattherearedifferenceswithanother consultant.Hesaidthattheywillknowmoreaboutthestatusofthedaminearly November.Henotedthattheyarelookingatpotentialimpactsfromanearthquake andifitlookslikethedamcouldfail,thewaterlevelwouldbeloweredandthen repaired.Hesaidthatinundationstudieslookatworstcasescenarios,buttheydo notknowiftheyareinthatsituationrightnowandwouldliketoproceedwith approvalofthedamfailureplanandtakeappropriateactionwhentheyknowmore inNovember.Mr.Maitskisaidhebelievesthedamissafeuntilthefinalresultsare received. CouncilmemberWongrequestedthatsignstellingpeoplewhattodoinan emergencybeplacedinstrategiclocationsandthatinformationregardingthe locationofthosesignsbegiventoCouncil. CathyHelgersonsaidthatsheisgladthisisbeinglookedinto.Shesuggested workingdiligentlytocorrectanyproblemswiththedamifthereissomething wrongwithit.ShesaidthatwatercomingdownfromStevensCreekQuarrygoes intotherechargepumpbehindthe7ElevenStoreandeventuallyintotheground waterthatpeopledrinkandbatheinonadailybasis.Shenotedthatthereare bacteriainthewaterandonceLehighgetsapermittostartdigging,moretrees wouldbedestroyedtakingawaythebufferandthereforeLehighandthequarry shouldbeshutdown.Shealsosuggestedthatmapsshouldbeoutsopeopleknow wherehighgroundis. FrankMaitskisaidthatintermsofthegroundwaterbasin,heavymetalbacteriaare particulateandaremonitoredandremoved.Hesaidthegreaterconcernisanything thatdissolvesinthewaterwhichshouldberemovedfirst,suchasfuelleakspills. Hesaidthatextensivetestingonthewaterisrequiredbylawandthehealth departmentwouldshutanyagencydownifthewater½§¹´ºsafe.Hesaidthatthe goaloftheperkpondistoslowlyputwaterthroughtheaquifertogothroughlots offilteringbeforeitisused. WongmovedandChangsecondedtoadoptResolutionNo.12124approvingthe JointStevensCreekDamFailurePlan.Themotioncarriedunanimously. 8.Subject:Setapplicationdeadlineandinterviewdatesforcommissionsand committeeswithtermsexpiringJanuary30,2013 4 18 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency RecommendedAction:RecommendanapplicationdeadlineofFriday,January18 andinterviewdatesofMonday,January28andTuesday,January29beginningat 5:00onbothdays CityClerkGraceSchmidtreviewedthestaffreport. WongmovedandSinkssecondedtosetanapplicationdeadlinedateofFriday, January18andinterviewdatesofMonday,January28andTuesday,January29 beginningat5:00p.m.onbothdays.Themotioncarriedunanimously. REPORTSBYCOUNCILANDSTAFF 9.Subject:CanadaGeeseatCityParksandAthleticFields RecommendedAction:Receivestaffpresentationandpubliccommentsregarding theincreasinggoosepopulationsandtheirimpactonthe"¯º¿¹parksandathletic fieldsaswellasprovidefeedbackon¹º§¬¬¹recommendedstrategyforreducing theseimpacts WrittencommunicationsforthisitemincludedanemailfromMelodyGrandell,a handoutongeesecarryingdiseasesfromDonnaAxelson,andastaffPowerPoint presentation. DirectorofPublicWorksTimmBordenreviewedthestaffreportviaaPowerPoint presentation. CathyHelgersonsaidthatthisisaseriousmatterbecausegeesecanbedangerous andthedroppingscontainparasites.Shealsosaidthatthepondiscontaminated andshouldbecleanedmoreoften.Shesaidthatthegeeseshouldbetrapped, releasedfarawayfromCupertino,andthatthepondshouldberemovedand gardensorgrassshouldreplaceit. DirectorofPublicWorksTimmBordensaidthattrappingthegeesecouldworkwith FishandGame,butthespacewouldbebackfilledwithotherbirdsorthegeese wouldcomeback.Healsosaidthecostwasprohibitive. ErnieBonellisaidthatheandhiswifeliketotakewalksinMemorialParkandhe applaudedtheCityforcontinuingtodothingsaboutthisproblem.Hesaidthat mostofthethingsdonearetemporaryandnothingseemstobepermanentbecause thegeesegetusedtoit.HeproposedthattheCitytrapthegeesebysedatingthem, 5 19 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency bandthem,andtransportthemtotheCentralValley.HesaidweliveinthePacific flywayandthemigrationhasalreadybegun.Healsosuggestedthatmoneybeput asideandgiventoalocalcollegeforsomeoneinthezoologydepartmenttolook intothisissue. KarenDelComparesaidthatsheisconcernedaboutthegeesepopulationat MemorialPark.Shesaidthatduetounsanitaryconditionsshehasstoppedtaking herchildrenthereandurgedCounciltotakeaction.Shesaidshesupports relocating,usingdogs,anddrainingtheponds,butisopposedtousingchemicals. SherequestedthattheCitystopusingchemicalsinalloftheparks. DonnaAxelsondistributedahandoutongeesecarryingdiseases.Shesaidshelikes MemorialPark,butduetothehealthissues,shehasstoppedgoingthere.Shesaid thereshouldbeapenaltyforfeedingthebirdsandignoringthesignsprohibitingit. Shesaidthegeesearemoreofahealthissueratherthananuisanceissueandsaid sheissurprisedthatthere§¸«´ºmorepeopleconcernedaboutthehealthissues.She saidthatthe5«º«¸§´¹Memorialcleaningoccursatleastonceaweek,butthereare somanygeesethatitisdirtyagaintwohourslater. StuartChessensaidthathetakeshisdogstoMemorialParkandtheychasethe geesewhileon6footleashes.HesuggestedthattheCityallowdogstobeoffleash, usethesameinsurancethatisusedforblockpartiestohelpcoveranycomplaints, anduseCodeEnforcementtoremoveanyunrulydogowners.Hesaidthatpeople shouldbepenalizedforfeedingthegeeseandsuggestedtrainingtheseasonalParks andRecreationstafftouselasers.Healsosuggestedtrainingpeopleandtheirdogs tolearnhowtoherdgeese. JohnBisely,GroundsSupervisorfortheCity,saidmotorizedboatsaresupposedto workinconjunctionwiththedogsifyouhaveadeeppond,butourpondisonly18 24inchesdeep.Hesaidthatthedogschasethegeeseintothepondandtheboat chasesthemagain.Hesaidhequestionswhetherusingonlyboatsoronlydogs wouldbeeffective.Hesaidthatgeesealwaysreturntowheretheyarebornand trapping½µ´ºworkeitherbecausetheyjustcomeback.HesaidthatMemorial Parkhaslotsofeventsandweddingsandsuggestedthatdogswouldbeagood placetostart.Hesaidacombinationofdogsandlaserswithwelltrainedpeople mayalsohelpandthatthebesttimetodosomethingisduringmatingtime. Councilreceivedthestaffpresentationandpubliccommentsandprovidedfeedback on¹º§¬¬¹recommendedstrategyforreducingthegoose¶µ¶»²§º¯µ´¹impact. Councildirectedstafftolookintoatrialperiodforthefollowing: 6 20 Tuesday,October16,2012CupertinoCityCouncil SuccessortotheRedevelopmentAgency Harassmentorhazingwithtraineddogservices(seeifthereisinterestin residentsvolunteeringwithqualifieddogs) Theuseoflasers Theuseofradiocontrolledboats BringbackforCouncilconsiderationa ´µ¬««ª!ordinance,settingafeeas penaltyforfeedinggeese StafftocomebackwithamidyearbudgetaugmentationonDecember18to supporttheprogramasnecessary Inotherstaffreports,CityManagerDavidBrandtnotedthattherewouldbea ,««º theCity,§´§«¸!eventonOctober22from24inCommunityHall. DirectorofParksandRecreationMarkLindernotedthattherewouldbeaPizzaand Politics"§´ª¯ª§º«¹foruminCommunityHallonOctober24beginningat7:00p.m. hostedbytheCupertinoTeenCommissionandtheYouthCommissionofSaratoga, moderatedbyCrystalMorrow,CityClerkofSaratoga. Councilmembershighlightedtheactivitiesoftheircommitteesandvarious communityevents. ADJOURNMENT At9:00p.m.themeetingwasadjournedtoMonday,November5beginningat6:45p.m. PleasenotethattheregularCityCouncilmeetingwillbeheldadayearlierthanusual duetoElectionDayonNovember6. ______________________________ GraceSchmidt,CityClerk Staffreports,backupmaterials,anditemsdistributedattheCityCouncilmeetingare availableforreviewattheCity"²«¸±¹Office,7773223,andalsoontheInternetat www.cupertino.org.ClickonAgendas&Minutes,thenclickontheappropriatePacket. MostCouncilmeetingsareshownliveonComcastChannel26andAT&TUverse Channel99andareavailableatyourconvenienceatwww.cupertino.org .Clickon Agendas&Minutes,thenclickArchivedWebcast.Videotapesareavailableatthe CupertinoLibrary,ormaybepurchasedfromtheCupertinoCityChannel,7772364. 7 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3220 www.cupertino.org CITY COUNCIL STAFF REPORT MeetingNovember 5, 2012 : Subject Treasurer’s Investment and Budget Report for Quarter Ending September 2012 Recommended Action Accept the report Discussion and Fiscal Impact Investments The market and book value of the City’s portfolio both totaled $57.2 million at September 30, 2012. The portfolio’s September yield of 0.23% was down from the June 2012 yield of 0.26% and down from the year ago rate of 0.28% due to the portfolio’s safe mix of investments and increased liquidity. The LAIF benchmark was at 0.35% for September, down from 0.36% in June and 0.38% a year ago, due to lower market interest rates. The portfolio total was relatively unchanged from last quarter. Six million of maturing Treasuries during the quarter was moved to the money market fund to build up liquidity for this year’s retiree health trust contributions. The retiree health trust market value increased to $11.3 million at September 30, 2012, up $0.5 million from last quarter and up $2.5 million from a year ago, resulting from $900,000 in contributions and $1.6 million in investment gains. The stock, bond, and cash portfolio returned 18.1% in the past year and 7.7% since inception over two years ago. Investments are tiered to provide sufficient cash flows to pay City obligations over the next six months. They are in compliance with City investment policy and State law except that the allocation to the money market fund was 1% over the 20% limit at September 30, 2012, a condition that was corrected in October. Market values on individual securities in the investment portfolio are provided by Wells Fargo Bank Institutional Trust Services using valuations from Interactive Data Pricing and Reference Data, Inc. General Fund Budget Report Revenues for the quarter ending in September 2012 are up 14% from a year ago but under budget projections. Transient occupancy taxes and charges for services are exceeding expectations while sales taxes and permits are coming in below projections. Most of the 57 budgeted sales tax and permit revenues from large development projects are expected to come in later this fiscal year. Expenditures for the same quarter are down 4% from last year, and on track with the budget. The Audit Committee will review this report at their next scheduled meeting on November 27, 2012. In order to meet City policy and State deadlines, this report is presented to the Council tonight. _____________________________________ Prepared by: David Woo, Deputy Treasurer Reviewed by: Carol Atwood, City Treasurer Approved for Submission by: David Brandt, City Manager Attachments: Investment Portfolio Investments by Type, Rate of Return, and Compliance Charts Retiree Health Trust Report General Fund Budget Report Expenditure and Revenue Charts 58 City of Cupertino Investment Portfolio September 30, 2012 ACTIVITY DATE COUPONADJUSTEDMATURITYMARKETUNREALIZED PURCHASEMATURITYDESCRIPTIONRATECOSTVALUEVALUEPROFIT/LOSS SECURITIES MATURED 05/11/1106/30/12US Treasury Note 0.63%1,000,0001,000,0001,000,0000 05/25/1107/31/12US Treasury Note 0.63%1,000,0001,000,0001,000,0000 06/15/1107/31/12US Treasury Note 0.63%1,000,0001,000,0001,000,0000 06/03/1108/31/12US Treasury Note 0.38%1,000,0001,000,0001,000,0000 06/15/1108/31/12US Treasury Note 0.38%2,000,0002,000,0002,000,0000 CITY PORTFOLIO CASH 09/30/12Wells Fargo - Workers Comp Checking12,85612,85612,8560 09/30/12Wells Fargo - Regular Checking0000 09/30/12Wells Fargo - Repurchase Agreements0.02%2,625,7282,625,7282,625,7280 2,638,5842,638,5842,638,5840 LAIF 09/30/12LAIF - State Pool0.35%599,184599,184599,1840 MONEY MARKET FUNDS 09/30/12Wells Fargo 100% Treasury0.00%11,937,05311,937,05311,937,0530 11,937,05311,937,05311,937,0530 US TREASURY SECURITIES 03/28/1109/30/12US Treasury Note 0.38%1,000,0001,000,0001,000,0000 06/15/1109/30/12US Treasury Note 0.38%1,000,0001,000,0001,000,0000 06/03/1110/15/12US Treasury Note 1.38%1,000,4521,000,0001,000,47018 06/27/1110/31/12US Treasury Note 0.38%2,000,2712,000,0002,000,380109 05/19/1111/30/12US Treasury Note 0.50%1,000,2291,000,0001,000,516287 06/27/1111/30/12US Treasury Note 0.50%1,000,4561,000,0001,000,744287 03/28/1112/31/12US Treasury Note 0.63%999,9551,000,0001,001,1701,215 03/28/1103/15/13US Treasury Note 1.38%1,002,9621,000,0001,005,5502,588 08/25/1103/31/13US Treasury Note 0.75%3,008,4003,000,0003,008,910510 05/06/1104/30/13US Treasury Note 0.63%1,000,3201,000,0001,002,6902,370 05/19/1106/15/13US Treasury Note 1.13%1,003,8291,000,0001,006,6402,811 09/26/1107/31/13US Treasury Note 0.38%2,002,9602,000,0002,003,280320 11/17/1108/31/13US Treasury Note 0.13%1,998,1962,000,0001,999,060864 03/28/1109/15/13US Treasury Note 0.75%998,0601,000,0001,005,3507,290 12/07/1110/31/13US Treasury Note 0.25%3,000,5353,000,0003,001,6501,115 01/24/1211/30/13US Treasury Note 0.25%3,001,1823,000,0003,001,530348 02/14/1212/31/13US Treasury Note 0.13%2,995,0043,000,0002,996,8201,816 02/14/1201/31/14US Treasury Note 0.25%2,999,6813,000,0003,001,4101,729 02/29/1202/28/14US Treasury Note 0.25%3,999,1164,000,0004,001,8802,764 05/14/1203/31/14US Treasury Note 0.25%2,999,9073,000,0003,000,9301,023 05/14/1204/30/14US Treasury Note 0.25%2,999,8113,000,0003,000,810999 06/25/1205/31/14US Treasury Note 0.25%999,1911,000,0001,000,3101,119 42,010,51842,000,00042,040,10029,582 Total Managed Portfolio57,185,33957,174,82157,214,92129,582 Average Yield0.23% Average Length to Maturity (in years) 0.69 TRUST PORTFOLIO MONEY MARKET FUNDSKester Trust 09/30/12Wells Institutional Money Mkt Acct0.07%48,49548,49548,4950 BOND RESERVE PORTFOLIO Bond Delivery Cost Acct Goldman Sachs Financial Sq Money Mkt0.15%34,07034,07034,070 Bond Reserve Acct Goldman Sachs Financial Sq Money Mkt0.15%1,587,5721,587,5721,587,5720 Total Bond Reserve Portfolio1,621,6421,621,6421,621,6420 59 LÝ;·;· ,ä ä¦; am;7 t©·Ez LAIF Cash 1% 5% Money Market 21% US Treasuries 73% Rate of Return Comparison 0.60% 0.50% 0.40% 0.30% 0.20% LAIF 0.10% Cupertino 0.00% 60 COMPLIANCE WITH INVESTMENT POLICY City of Cupertino September 30, 2012 CategoryStandardComment Treasury IssuesNo limitComplies US Agencies No limitComplies Medium Term Corporate Bonds30% with A ratingComplies LAIF$50 millionComplies Money Market Funds20%At 21% Maximum MaturitiesUp to 5 yearsComplies Per Issuer Max10% (except for Treasuries and US Agencies)Complies Bankers Acceptances 180 days & 40%Complies Commercial Paper270 days & 25%Complies Negotiable Certificates of Deposit30%Complies Repurchase Agreements365 daysComplies Reverse Repurchase agreementsProhibitedComplies 61 General Fund Revenues Projected vs. Actual 11,000 10,000 9,000 8,000 Projected, per current budget Actual 7,000 6,000 5,000 4,000 9/12 Quarter Ending General Fund Expenditures Projected vs. Actual 9,500 9,000 Projected, per current budget 8,500 Actual 8,000 7,500 9/12 Quarter Ending 65 Sales Tax Projected vs. Actual $8,000 $6,000 $4,000 Projected, per current budget Actual $2,000 $0 9/12 Quarter Ending 66 Transient Occupancy Tax Projected vs. Actual 700 600 500 400 Projected, per current budget 300 Actual 200 100 0 9/12 Quarter Ending Licenses & Permits Projected vs. Actual 1,750 1,500 1,250 1,000 Projected, per current budget 750 Actual 500 250 0 9/12 Quarter Ending 67 Charges for Services Projected vs. Actual 1,600 1,400 1,200 1,000 Projected, per current budget 800 Actual 600 400 200 0 9/12 Quarter Ending Use of Money & Property Projected vs. Actual 200 180 160 140 Projected, per current budget 120 100 Actual 80 60 40 20 0 9/12 Quarter Ending 68 COMMUNITY DEVELOPMENT DEPARTMENT CITY HALL 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3308 www.cupertino.org CITY COUNCIL STAFF REPORT th Meeting: November 5, 2012 Subject Alcoholic Beverage License, Andre Boudin Bakeries Inc, 20682 Stevens Creek Boulevard Recommended Action Approve application for On-Sale Beer and Wine for Bona Fide Public Eating Place Description Name of Business: Andre Boudin Bakeries Inc Location: 20682 Stevens Creek Blvd Type of Business: Restaurant Type of License: On-Sale Beer and Wine for Bona Fide Public Eating Place (41) Reason for Application: Annual Fee, Original Fees Discussion There are no zoning or use permit restrictions which would prohibit the sale of alcohol as proposed and staff has no objection to the issuance of this license. License Type 41 authorizes the sale of beer and wine for consumption on the premises where sold. _____________________________________ Prepared by: Julia Kinst, Planning Department Reviewed by: Gary Chao, City Planner; Aarti Shrivastava, Director of Community Development Approved for Submission by: David Brandt, City Manager Attachment: Application for Alcoholic Beverage License 69 70 71 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject CaliforniaDepartmentofResourcesRecyclingandRecovery(CalRecycle)Rubberized PavementGrantProgram. RecommendedAction AdoptResolutionauthorizingthesubmittalofapplicationstoCalRecycleforgrant fundsupto$250,000andauthorizetheDirectorofPublicWorkstoexecutedocuments necessarytosecuregrantfundsandimplementapprovedgrantprojects. Discussion CalRecycleiscurrentlyacceptingapplicationsfortheirRubberizedAsphaltGrant Program.Thepurposeofthisgrantistopromotetheuseofrubberizedpavement productsderivedfromCaliforniageneratedrecyclewastetires.Rubberizedpavement productshaveadditionalcoststoprocesstherecycledrubber,butduetotheproperties ofthecombinedmaterials,bothproductshaveuniqueadvantagesoverconventional products.Asphaltrubberconcretemaybeplacedatthicknesseslessthanconventional asphaltwhileremainingmoreflexible.Reducedthicknesseshelpoffsetincreasedunit costs.Asphaltrubberchipsealhasapplicationratesgreaterthanconventionalchipseals whichimprovesproductlife§´ªL½®«´coupledwithgreater¬²«¾¯¨¯²¯º¿L«¾¶§´ª¹the useoftheproductonstreetswithwearthatcouldnotbetreatedwithconventionalchip seals.TheCityofCupertinohasnotpreviouslyreceivedagrantfromthisprogramand iseligiblefor100%differentialcostsbetweenrubberizedasphaltandconventional asphaltand/oronedollarpersquareyardforasphaltrubberchipseal.Utilizing recycledrubberisenvironmentallypreferred.AttachmentB(CalRecycleFactSheet) summarizesthebenefitsofrubberizedasphalt. Ifawarded,fundswillbeusedtoplaceupto3,500tonsofrubberizedasphalton StevensCreekBoulevardbetweenHighway85andDeAnzaBoulevard.Asphaltrubber chipsealwouldoccuronseveralcollectorstreetsandwouldinclude,butnotbelimited to,SouthBlaneyAvenue,portionsofNorthBlaneyAvenue,MillerAvenue,Rainbow DriveandSouthStellingRoad. 72 FiscalImpact Upto$250,000ofCalRecyclegrantdollarsareavailableforfiscalyears13/14and14/15. ProjectsfundedmustbecompletedbyApril1,2015. _____________________________________ Preparedby :JoAnneJohnson,EngineeringTechnician Reviewedby:TimmBorden,DirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: ADraftResolution BCalRecycleFactSheet 73 ATTACHMENTA 1$2.+43(.--. tu ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCUPERTINO APPROVINGSUBMITTALOFAPPLICATION(S)FORALLCALRECYCLE GRANTSFORWHICHTHECITYOFCUPERTINOISELIGIBLE WHEREAS,PublicResourcesCodesections40000et.seq.authorizethe DepartmentofResourcesRecyclingandRecovery(CalRecycle)toadminister variousGrantPrograms(grants)infurtheranceofthestateof"§²¯¬µ¸´¯§¹(State) effortstoreduce,recycleandreusesolidwastegeneratedintheState,thereby preservinglandfillcapacityandprotectingpublichealthandsafetyaswellasthe environment;and WHEREAS,infurtheranceofthisauthorityCalRecycleisrequiredto establishproceduresgoverningtheapplication,award,andmanagementofgrants; and WHEREAS,CalRecyclegrantapplicationproceduresrequire,amongother things,an ¶¶²¯©§´º¹governingbodytodeclarebyResolutioncertain authorizationsrelatedtotheadministrationofCalRecyclegrants. NOW,THEREFORE,BEITRESOLVEDTHATtheCityCouncilauthorizes thesubmittalofapplication(s)toCalRecycleforallgrantsforwhichtheCityof Cupertinoiseligible;and BEITFURTHERRESOLVEDthattheDirectorofPublicWorks,orhis/her designee,isherebyauthorizedandempoweredtoexecuteinthenameoftheCityof Cupertinoallgrantdocuments,includingbutnotlimitedto,applications, agreements,amendmentsandrequestsforpayment,necessarytosecuregrantfunds andimplementtheapprovedgrantproject,and BEITFURTHERRESOLVEDthattheseauthorizationsareeffectivefora periodoffiveyearsfromthedateofadoptionofthisResolution. PASSEDANDADOPTEDataregularmeetingoftheCityCounciloftheCity ofCupertinothis5thdayofNovember,2012,bythefollowingvote: 74 VoteMembersoftheCityCouncil AYES: NOES: ABSENT: ABSTAIN: ATTEST:APPROVED: ________________________________ GraceSchmidt,CityClerkMarkSantoro,Mayor 75 ATTACHMENTB 76 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject CityProject,2012VariousParkPathandParkingLotRepairsProject,ProjectNo.2012 03. RecommendedAction AcceptProjectNo.201203. Discussion The"¯º¿¹contractor,SiliconValleyPavingInc.,hascompletedworkonthe2012 VariousParkPathandParkingLotRepairsProject.Thisprojectconsistedofvarious asphaltimprovementsateightparksites,threesportfieldsandtheMcClellanRanch parkinglot. ThisprojectwascompletedbySiliconValleyPaving,Inc.,inSeptember2012.The projectwasinspectedbystaffanddeterminedtobecompleteandinconformancewith ourstandardsandexpectations.Theoverallprojectcost(includingchangeorders)was $305,392.29;undertheavailableconstructionbudgetof$443,866. ___________________________________ Preparedby:RogerLee,AssistantDirectorofPublicWorks Reviewedby:TimmBorden,DirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: None 77 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject MunicipalImprovements,10218&10228OrangeAvenue,APN35718031. RecommendedAction AcceptMunicipalImprovements. Discussion TheapplicanthascompletedCityspecifiedimprovementsintheCityrightofway includingdrivewayapproach,sidewalk,andcurb&gutterasrequiredbythe improvementagreementwiththeCity. _____________________________________ Preparedby:ChadMosley,AssociateCivilEngineer Reviewedby:TimmBorden,DirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: AMap 78 ATTACHMENT A 10131 10120 10121 10140 10130 10181 10185 10 10208 10218 10228 10232 10238 10228 21800 10261 10268 21736 1020710271 21738 21744 10276 21742 10281 10284 10261 21740 10292 21801 21730 . Subject: Municipal Improvements, 10218 & 10228 Orange Avenue, APN 357-18-031. 10300 Recommended Action: Accept Municipal Improvements. 10310 22168 22198 79 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject Adoptaresolutiontovacateportionsofeasementsonpropertiesnearthenorth approachtotheDonBurnettBicyclePedestrianBridge. RecommendedAction AdoptResolutionNos.12____and12____. Background AspartofthecloseoutfortheconstructionoftheDonBurnettBicyclePedestrian Bridge,theCityneedstotransferlandtoCaltransforthenewsoundwallandbridge towerfoundation;howeveralleasementsmustberemovedbeforeCaltranswillaccept theland.ResolutionNos.12115and12116wereadoptedattheOctober2,2012 Councilmeeting,declaringthe"¯º¿¹intenttovacateportionsoftheexistingeasement ononeparcelandvacateportionsoftwoeasementsonanotherparcel,andtoseta publichearingfortheproposedvacationonNovember5,2012. Staffnotifiedallpublicutilitiesthatcouldhaveaninterestinthisvacation,andposted theintenttovacateatthesite.TheCityhasreceivednoobjectionstothevacationsfrom utilitycompaniesorotherinterestedparties. FiscalImpact Therewillbenofiscalimpactincurredbyapprovingthisvacationofeasements. ___________________________________ Preparedby:CarmenLynaugh,PublicWorksProjectManager Reviewedby:TimmBorden,DirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: ADraftResolutionDeclaringtheVacationofaPortionofStreetPurposeandPublic RoadwayEasements BDraftResolutionDeclaringtheVacationofaPortionofPublicStreetEasement CMap 80 81 82 83 84 85 86 87 ATTACHMENT C 10709 1 ¯ Location of easements proposed to be vacated. 10659 21435 88 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 1010300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:November5,2012 Subject StudySessionregardingProtectedTreesonprivateproperty. RecommendedAction Reviewoptionsandprovidestaffwithdirectiononthetypeofchangestobestudiedin amendmentstoChapter14.18,ProtectedTrees. Description Application:MCA201202 Applicant:CityofCupertino PropertyLocation:Citywide ApplicationSummary:ConsiderpotentialAmendmentstoChapter14.18,ProtectedTrees, oftheCupertinoMunicipalCode Discussion B: ACKGROUND OnOctober2,2012,theCityCouncildirectedstafftoinitiateareviewofthe"¯º¿¹ ProtectedTreeOrdinanceandpresentordinanceamendmentoptionsforitsconsideration. TheProtectedTreeOrdinancewaslastamendedin2007(SeeAttachmentA).Atthetime, theCityCouncilwasconcernedaboutthereportedillegalremovalofprotectedtrees withoutproperCityreviewandpermits.TheCouncilatthetimewishedtoencourage propertyownerstoobtainaTreeRemovalpermitpriortoremovingprotectedtreesandnot resorttoremovingtreesillegally.TheCouncilalsowishedtoincreasepenaltieson protectedtreesthatwerebeingremovedwithoutpermits(SeeAttachmentB). AsaresultthefollowingchangesweremadetoOrdinanceandFeeSchedule: 1.TheprocesswasrevisedtoallowtheCommunityDevelopmentDirectortoapprove removalofProtectedTrees.Previously,approvalwasrequiredbythePlanning Commissionforalltrees. 89 2.TheTreeRemovalApplicationfeewassignificantlyloweredfrom$2,662(intendedto coverstaffcost)to$150forthefirsttreeand$75foreachsubsequenttree.Alistof currentfeesforFY201213isprovidedlaterinthisreport. 3.TodiscourageillegalremovalsofProtectedTrees,aRetroactiveTreeRemovalPermit wasinstituted.ThisfeeamountwassettothesameamountasthepriorTreeRemoval ApplicationFee($2,662),sothattheRetroactiveTreeRemovalFeewouldremainacost recoveryfee. 4.ApermitprocessforaTreeManagementPlanwascreatedseveralpropertyowners expressedthedesiretohavetheabilitytothinouttreesbyremovingthemwithout havingtoobtainmultipleindividualTreeRemovalPermitstodealwithtree overcrowdingandbettermanagetreesontheirproperty.TheCouncilcreatedapermit categorytoallowpropertyownerstheabilitytoprepareaTreeManagementPlan approvablebytheDirectorofCommunityDevelopment.Theplanwouldinclude allowingtheconsiderationofphasedtreeremovalsandreplacementsforthosetrees thatcauseovercrowdingofthesiteorarenotsuitableforanyvarietyofreasons.Thefee forthiswassetat$1,041. 5.TheTreeRemovalApplicationfeeforremovingdeadordiseasedorhazardoustrees wasreducedfrom$860to$0.Replacementswouldstillberequired. AsummaryofthenumberofTreeRemovalPermitsandRetroactiveTreeRemovalPermits includingtotalnumberoftreesforwhichapprovalwasgrantedispresentedbelow. 2012 200920102011Total (todate) TreeRemovalPermit 21367035162 Applications NumberofProtectedTree 1693025502311,252 Removalsapproved RetroactiveTreeRemoval 6168838 PermitApplications TreeManagementPlan 00000 Applications 90 CR: URRENTEGULATIONS ThecurrentregulationsregardingProtectedTreesarebrieflyhighlightedbelow: 3¸««1«³µ¼§²/«¸³¯º1«·»¯¸«³«´º¹2«©º¯µ´tw t{ sxs APermitisrequiredforthecompleteremovalorseverepruning(removalof25%ofthe functioningleafandstemarea)ofthefollowingfourcategoriesofProtectedTrees: 1.HeritageTrees Treesfoundtohavespecialsignificancetothecommunityby thePlanningCommission.Applicationforthisdesignationmayonlybeinitiated bythecurrentpropertyownerofthepropertythetreeislocatedon.Fortreeson publicorquasipublicproperty,anyonemayapplyforheritagetreedesignation. 2.SpecimenTrees KTrees10inchdiameter(singletrunk)or20inchdiameter (multitrunk)at4.5feetfromnaturalgradeofthefollowingspecies: a.AnynativeQuercus(nativeoaktreespecies) b.CaliforniaBuckeye c.BigLeafMaple d.DeodarCedar e.BlueAtlasCedar f.BayLaurelorCaliforniaBay g.WesternSycamore 3.Otherprotectedtrees KAnytreerequiredtobeplantedorretainedaspartofan approveddevelopmentapplication,buildingpermit,treeremovalpermitorcode enforcementactioninanyzoningdistrict 4.PrivacyProtectiontrees intheR1zoningdistricts. 3¸««1«³µ¼§²/«¸³¯º%««¹2«©º¯µ´tw t{ tys Thecurrentfeeschedulesetsthetreeremovalpermitfeeforthefirsttreeat$168andevery treethereafterisat$85.ThefeeforaTreeManagementPlanis$1,148.Thereisnofeeto applyforapermittoremovetreesthataredead,diseasedorposeahazardousor dangerousconditionrequiringimmediateactionforthesafetyoflifeorproperty. Environmentalfees,includingcountyfilingfeesassociatedwiththeapplicationmustbe paid(typicallyCategoricallyExemptunderCEQA).Depositsthatmaybecollectedinclude depositsforthe"¯º¿¹consultingarborist,ifneeded,andforneighbornotification. WhenaprotectedtreeisremovedwithoutaTreeRemovalPermit,aRetroactiveTree RemovalPermitmustbefiledalongwithaRetroactiveTreeRemovalPermitfee.The 91 RetroactiveTreeRemovalPermitfeeis$2,996.00inthecurrentfeeschedule(FY20122013). EnvironmentalfeesanddepositswouldapplyaswitharegularTreeRemovalapplication. 3¸««1«³µ¼§²%¯´ª¯´¹2«©º¯µ´tw t{ t{s TreeRemovalisallowedwhenoneofthefollowingfindingscanbemadebytheapproval authority: 1.Thetree(s)is/areirreversiblydamaged,areindangeroffalling,cancausepotential damagetoexistingorproposedessentialstructuresorinterfereswithprivateon siteutilityservicesandcannotbecontrolledorremediedthroughreasonable relocationormodificationofthestructureorutilityservices; 2.Thatthelocationofthetree(s)restrictstheeconomicenjoymentofthepropertyby severelylimitingtheuseofpropertyinamannernottypicallyexperiencedby ownersofsimilarzonedandsituatedproperty,andtheapplicanthas demonstratedtothesatisfactionoftheapprovalauthoritythattherearenot reasonablealternativestopreservethetree(s); 3.Thatthetree(s)is/areadetrimenttothepropertyandcannotbeadequately supportedaccordingtogoodurbanforestrypracticesduetooverplantingor overcrowdingoftreesonthesubjectproperty. $¾«³¶º¯µ´¹2«©º¯µ´tw t{ tus TheOrdinanceallowscertainexemptionsunderwhichaTreeRemovalPermitandfeesare notrequiredpriortoremovaloftheProtectedTree.Insomecases,however,apermitmust befiledwithin5daysofremovalofthetreeandreplacementsarerequired. PermitRequired ExemptionsReplacementFees afterremoval? 1.Removalincaseofan emergency YesKwithin5 causedbythehazardousordangerous workingdaysofYesNo conditionofatreerequiringimmediate removal actionforthesafetyoflifeorproperty 2.DeadTrees asdeterminedbytheYesKwithin5 DirectorofCommunityDevelopmentworkingdaysofYesNo removal 3.Thinningout/removaloftreeswitha NoNoN/A preapprovedtreemanagementplan 4.PublicUtilityactions NoNoN/A 92 1«¶²§©«³«´º3¸««¹§´ª(´²¯«»3¸««1«¶²§©«³«´º¬««¹2«©º¯µ´tw t{ t|s Replacementtree(s)ofequivalentvalueis(are)requiredtobeplantedtomitigatethe removedtree.However,theOrdinanceprovidesthetablebelowasaguidelinefor determiningreplacements. TrunkSizeofRemovedTreeReplacementTrees (Measured4½feetabovegrade) Upto12inchesOne24boxtree Over12inchesandupto18inchesTwo24boxtrees Over18inchesandupto36inchesTwo24boxtreesorOne36boxtree Over36inchesOne36boxtree HeritagetreeOne48boxtree Ifitisdeterminedthatthereplacementtree(s)cannotbeplantedonthesite,theOrdinance allowsthepaymentofinlieufeeswhichgotowardthe"¯º¿¹publictreeplantingfund. Theinlieufeeisbasedonthecurrentpurchaseandinstallationcostofthereplacementtree asdeterminedbytheCityArborist.Currently,thefeesforauw!oravy!boxreplacement treeareapproximately$350and$500,respectively.Theinlieufeefortreereplacements over36inchesand/orHeritagetreesareassessedbaseduponthevaluationofthetreebyan ISAcertifiedarboristandverifiedbythe"¯º¿¹consultingArborist. OC THERITIES Staffhasconductedasurveyofneighboringcitieswithsimilargeographiccharacteristics andlocatedinthefoothills(SeeAttachmentC).ThecitiessurveyedincludeSaratoga,Los Gatos,PaloAlto,andLosAltos.Asummaryoffindingsisprovidedbelow: 1)ProtectedTrees,forwhichaTreeRemovalPermitisrequired,inthesecitiesinclude: Treesaboveacertainsize,regardlessofspecies.Mostcitiessetthisat10to12inches diameter.Differentcitiesmeasurethesizeofthetrunkatthree,fourand4.5feet abovethegrade. NativeTrees,includingCoastLiveOak,ValleyOak,BlueOak,BlackOak,California Buckeye,BigLeafMaple. 2)MostcitiesallowcertainexemptionsinwhichcaseaTreeRemovalPermitapplicationis notrequiredpriortoremovalofthetreesuchasemergencytreeremovalsorfordeador diseasedtrees. 93 3)TreeremovalpermitfeesrangefromnofeesattheCityofLosAltosHillsto$275atthe CityofPaloAlto.Somecitieschargeaflatfee. 4)Allcitiesrequirethatcertainremovalcriteria/findingsbemetinordertoallowthe removalofProtectedTrees. 5)Treereplacementisdetermineddifferentlyineachcity.WhileLosGatosandPaloAlto determinereplacementbycanopysize,othercitieslikeSaratogaonlyusesTree ValuationasdeterminedbytheCityArborist.LosAltosandLosAltosHillsleavesthe replacementuptothediscretionoftheapprovingbody.Inmostcitiestheapplicantis allowedtopayinlieufees,basedonvaluationoftheremovedtree,ifitisdetermined thatthereisnoroomtoplantanadequatereplacementonthesite.Insomecitiesthis valueisdoubledforillegallyremovedtreestoaccountforinstallationcosts. 6)Allcitiesrequiregreatermitigationforunpermittedtreeremovalthanforpermitted removaloftrees. 7)Mostcitiesalsorequirethatamultiyearbondorotherformoffinancialsecuritybe postedwiththeCitytoensurethattreesareadequatelymaintainedafterreplacement. TheCityofCupertinodoesnotrequirethepostingofabondforreplacementtrees. OAPTRR: PTIONSFORMENDINGROTECTEDREEEMOVALEGULATIONS ThereareseveraloptionsthattheCityCouncilmayconsiderforamendingtheProtected TreeOrdinance.Theseoptionsinclude: 1.Increasingregulations(includinghigherreplacementrequirements/morerestrictive findings) 2.Relaxingregulations: a.DeregulatealltreesCitywide b.Deregulatealltreesintheresidentialzones(R1,R2,A,A1andRHSzones) c.Deregulatealltreeslocatedattherearand/orsideyardsofhomesinresidential zones(R1,R2,A,A1andRHSzones) 3.Optionsforamendingthemitigationrequirementsfortheremovalofprotectedtrees: a.Continuetorequiremitigations(replacements/inlieufees). b.Reducemitigations c.Removemitigationrequirements EnvironmentalReview TheordinanceamendmentswouldbesubjecttotheCaliforniaEnvironmentalQualityAct (CEQA)andthelevelofenvironmentalreviewwilldependonthescopeoftheamendment 94 andtheproposedmitigationsfortreeremoval.Theenvironmentalreviewlevelswillrange fromaCategoricalExemptionforanordinancethatmaintainsand/orincreasesthelevelof mitigationstopossiblyanEnvironmentalImpactReport(EIR)foranordinancethat potentiallyeliminatesmitigationfortheremovalofprotectedtrees. FiscalImpact Thebudgetestimatesfortheprojectareprovidedinthetablebelowandincludethe estimatedcostforanenvironmentalconsultant,aconsultantarborist,andoutreachand publicnoticing.Thebudgetestimateisexclusiveofstafftimerequiredfortheproject. RelaxRegulations AmendmentTypeMoreRegulations Provideadditional Withoutmitigation mitigation Environmental EnvironmentallylessLessthansignificantEnvironmentally Impact thansignificantwithmitigationsSignificant TypeofCEQA CategoricalMitigatedNegativeEnvironmental Review ExemptionDeclarationImpactReport(EIR) Est.Environmental $5,000$30,000$85,000 ConsultantFees Est.Arborist $5,000$15,000$15,000 ConsultantFees Outreach& $11,000$11,000$11,000 Noticing CountyFilingFees$50$2,206$3,045 Total(Est.)$21,050$58,206$114,045 TimeFrame 56months79months1215months PublicNoticingandOutreach Theestimateaboveanticipatesthatpublicnoticingandoutreachwilltakeplaceinthe followingmanner: One(1)postcardtoallresidentsandpropertyowners, Two(2)½pagenewspaperadvertisementsforthehearings One(1)forNov.5,2012studysession o One(1)forfutureCityCouncilhearingforreviewofdraftordinance o One(1)facilitatedcommunitymeetingand Aprojectwebpage. 95 SustainabilityImpact Thesustainabilityimpactofthisprojectwoulddependonthescopeofworkauthorizedby theCityCouncil.IncreasingmitigationsfortheremovalofProtectedTreesand/or increasingrestrictionsonremovalofProtectedTreeswouldlikelyreduceGreenhousegas emissionsandimproveairqualityintheCity.Reducingmitigationsand/orrelaxing regulationswouldlikelyincreaseGreenhousegasesimpactstoairquality. Theenvironmentalreviewwillidentifyimpactsandmitigationsingreaterdetail. PermitStreamliningAct ThisprojectislegislativeinnatureandnotsubjecttothePermitStreamliningAct (GovernmentCodeSection65920K65964). NextSteps FollowingdirectionfromCouncil,staffwilldeterminethelevelofenvironmentalreview requiredandbringabudgetamendmenttoCounciltofundtheproject.Followingwhich, staffwillcontractwiththeenvironmentalandotherconsultantsasneededtoproceedwith theenvironmentalreview. Thetimeframeforpresentingthedraftordinancewilldependonthetypeofenvironmental reviewandlevelofpublicoutreach..Itisanticipatedthattheearliestarevisedordinance maybepresentedtotheCityCouncilislateSummer/earlyFall2013,assumingthatanEIR isnotrequired.AnEIRwouldtakeanadditionalsixmonths. Preparedby:PiuGhosh,AssociatePlanner GaryChao,CityPlanner Reviewedby: AartiShrivastava,DirectorofCommunityDevelopment ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: A.Chapter14.18,ProtectedTrees,oftheCupertinoMunicipalCode B.CityCouncilReportdatedAugust21,2007regardingimplementationofnewfees C.TreeRegulationcomparisonforcitiesofCupertino,Saratoga,LosGatos,PaloAlto& LosAltos 96 ATTACHMENT CHAPTER 14.18: PROTECTED TREES Section 14.18.010 Purpose. 14.18.020 Definitions. 14.18.030 Actions Prohibited. 14.18.040 Retention Promoted. 14.18.050 Protected Trees. 14.18.060 Heritage Tree Designation. 14.18.070 Heritage Tree List. 14.18.080 Plan of Protection. 14.18.090 Recordation. 14.18.100 Heritage Tree Identification Tag. 14.18.110 Enforcing Authority. 14.18.120 Exemptions. 14.18.130 Tree Management Plan. 14.18.140 Application and Approval Authority for Tree Removal 14.18.150 Director to Inspect. 14.18.160 Application Requirements. 14.18.170 Notice and Posting. 14.18.180 Review and Determination of Application. 14.18.190 Tree Replacement. 14.18.200 Retroactive Tree Removal Permit. 14.18.210 Protection During Construction. 14.18.220 Protection Plan Before Permit Granted. 14.18.230 Notice of Action on PermitAppeal. 14.18.240 Penalty. 0´±¯®²¤ In enacting this chapter, the City of Cupertino recognizes the s environmental and aesthetic importance of its tree population. 97 considered a valuable asset to the community. The protection of such trees in all zoning districts is intended to preserve this valuable asset. The City of protected trees on private and public property, and the prote construction, is necessary for the best interests of the City anthe citizens and public thereof, in order to: A. Protect property values; B. Assure the continuance of quality development; C. Protect aesthetic and scenic beauty; D. Assist in the absorption of rain waters, thereby preventing eros protecting against flood hazards and the risk of landslides; E. Counteract air pollutants by protecting the known capacity of tr pure oxygen from carbon dioxide; F. Maintain the climatic balance (e.g., provide shade); G. Help decrease potential damage from wind velocities; For the above reasons, the City finds it is in the public intere necessity to enact regulations controlling the care and removal the City in order to retain as many trees as possible, consistent with the individual rights to develop, maintain and enjoy private and public propert extent. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1573, § 2, 1 $¤¥¨¨³¨®² Unless otherwise stated, the following definitions pertain to th A. "City" means the City of Cupertino situated in the County of San California. B. "Developed residential" means any legal lot of record, zoned single-family, duplex, agricultural residential and residential hillside, with any stru accessory) constructed thereon. C. "Development application" means an applicationfor land alteration or 98 development, including but not limited to subdivision of property, rezoning, architectural and site approval, two-story residential permit, minor residential permit, planned development permit, variance, and use permit. D. "Heritage tree" means any tree or grove of trees which, because of factors including, but not limited to, its historic value, unique qualit has been found by the Planning Commission to have a special sign to the community. E. "Owner" shall include the legal owner of real property within th lessee of such owner. F. "Person" shall include an individual, a firm, an association, a- partnership, and the lessees, trustees, receivers, agents, serv such person. G. "Private property" shall include all property not owned by the City or any other public agency. H. "Public property" includes all property owned by the City or any agency. I. "Protected tree" means any class of tree specified in Sectio J. "Specimen tree" means any class of tree specified in Section 14.18.050B. K. "Tree removal" means any of the following: 1. Complete removal, such as cutting to the ground or extraction, of a protected tree; or 2. Severe pruning, which means the removal of more than one-fourth of the functioning leaf and stem area of a protected tree in any twelve-month period as determined by the Community Development Director. (Ord. 2085, § 2 (part), 2011; Ord. 2056, (part), 2010; Ord. 2003 2001; Ord. 1835, (part), 1999; Ord. 1810, (part), 1999; Ord. 1715, (part), 3, 1991; Ord. 1543, § 3, 1991) !¢³¨®² 0±®§¨¡¨³¤£ A. It is unlawful to remove or kill any protected tree; and B. It is unlawful to remove any protected tree in any zoning distri obtaining a tree removalpermit as required by this chapter. 99 (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) 2¤³¤³¨® 0±®¬®³¤£ Protected trees are considered an asset to the community and the pride of ownership and retention of these species shall be promoted. The Director of Community Development may conduct an annual review of the status of herita the findings to the Planning Commission. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1715, (part) 1991) 0±®³¤¢³¤£ 4±¤¤² Except as otherwise provided in Section 14.18.120, the following trees shall not be removed from private or public property,including street trees subject to Chapter 14.12 of the Cupertino Municipal Code, without first obtaining a tree removal permit: A. Heritage trees in all zoning districts. B.All trees of the following species (See Appendix B) that have aingle- trunk diameter of ten inches (thirty-one-inch circumference) or minimum multi-trunk diameter of twenty inches (sixty- three-inch circumference) measured four and one-half feet from natural grade are considered Specimen trees: 1. Quercus (native oak tree species), including: a. Quercus agrifolia (Coast Live Oak); b. Quercus lobata (Valley Oak); c. Quercus kelloggii (Black Oak); d. Quercus douglasii (Blue Oak); e. Quercus wislizeni (Interior Live Oak); 2. Aesculus californica (California Buckeye); 3. Acer macrophyllum (Big Leaf Maple); 4. Cedrus deodara (Deodar Cedar); 5. Cedrus atlantica 'Glauca' (Blue Atlas Cedar); 6. Umbellularia californica (Bay Laurel or California Bay); and 7. Platanus racemosa (Western Sycamore). 100 C. Any tree required to be planted or retained as part of an approv application, building permit, tree removal permit orcode enforcement action in all zoning districts. D. Approved privacy protection planting in R-1 zoning districts. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) (¤±¨³ ¦¤ 4±¤¤ $¤²¨¦ ³¨® Application for designation of a heritage tree may only be initi property on which the tree is located, unless the tree is locaten public or quasi-public property. Any person may apply for designation of a heritage tre located on public or quasi-public property. An application for a heritage tree designation shall include: 1. Assessor's parcel number of the site; 2. Description detailing the proposed heritage tree's special aesthetic, cultur historical value of significance to the community; and 3. Photographs of the tree(s). Application for designation of a heritage tree shall be referred to the Planning Commission for review and determination in accordance with Chapt Cupertino Municipal Code. The Planning Commission, may, by resolution, designate a tree or grove of trees as a heritage tree(s). (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1715, (part), 1; Ord. 1630, (part), 1993; Ord. 1543, § 4.2, 1991) (¤±¨³ ¦¤ 4±¤¤ ,¨²³ A heritage tree list shall be created and amended by resolution. the reason fordesignation, tree circumference, species name, common name, location and heritage tree number. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1543, § 4.3, 0« ®¥ 0±®³¤¢³¨® As part of a development application: A. The approval authority shall adopt a maintenance plan for protected trees. It shall be the property owner(s)' responsibility to protect the tr 101 B.Privacy protection planting in R-1 zoning districts shall be maintained. Landscape planting maintenance includes irrigation, fertilization and pruning as necessary to yield a growth rate expected for a particular speci protection planting dies it must be replaced within thirty days and species described in Ordinance No. 1799 (privacy protection) and its appendix. The affected property owner, with privacy protection planting on his to maintain the required planting and shall be required to compl 14.18.090. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1810, (part) 1993; Ord. 1543, §§ 4.4, 4.5, 1991) 14.18.090 Recordation. All protected trees required to be retained as part of a develop Section 14.18.050C, except for trees on public property, shall have retention information placed on the property deed via a conservation easement in favor covenant, or other methodas deemed appropriate by the Director. The recordation shall be completed by the property owner prior to final map or building permit issuance, or at a time as designated by the Director of Community Development associated with a final map or building permit issuance. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1573, § 4.6, 14.18.100 (¤±¨³ ¦¤ 4±¤¤ )£¤³¨¥¨¢ ³¨® 4 ¦ Heritage trees shall have on them an identification tag, purchas City, inscribed with the following information: CITY OF CUPERTINO HERITAGE TREE NO. _______ is protected by the Protected Trees Ordinance. Do not prune or cutbefore contacting the City Planning Department at (408) 777-3308. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1543, § 4.7, 14.18.11 %¥®±¢¨¦ !´³§®±¨³¸ The Director of Community Development, or his or her authorized be charged with the enforcement of this chapter. (Ord. 2085, § 2 (part), 2011) 102 14.18.120 Exemptions. The following situations do not require a tree removal permit prior to removal: A. Removal of a protected tree in case of emergency caused by the h dangerous condition of a tree, requiring immediate action for th property (e.g., a tree about to topple onto a principle dwelling due to heavy wind velocities, a tree deemed unsafe, or a tree having the potential to damage e proposed essential structures), upon order of the Director of Co or any member of the sheriff or fire department. However, a subsequent application for tree removal must be filed within five working days as described through 14.18.160. The Director of Community Development will approve th retroactive tree removal permit application and may require tree replacements in conjunction with the approval. No application fee or other appro required in this situation. B.Dead trees, in the opinion of the Director of Community Development. However, a subsequent application for a tree removal must be filed within five working days as described in Section 14.18.140 through 14.18.160. The Director o Development will approve the retroactive tree removal permit app require tree replacements in conjunction withthe approval. No application fee or other approval process shall be required in this situation. C. Thinning out/removing of trees in accordance with a recorded tre plan that has been approved in accordance with Section 14.18.130 permit is required. D. Public utility actions, under the jurisdiction of the Public Ut the State of California; as may be necessary to comply with thei to maintain the safe operation of their facilities. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1835, (part) 1996; Ord. 1630, (part), 1993; Ord. 1543, § 7.1, 1991) 4±¤¤ - ¦¤¬¤³ 0« A tree management plan may be approved for a property that inclu removal of certain trees in the future by anticipating the eventn the property and specifying a time frame in which the trees may req prevent overcrowding of trees. The property owner shall have ret 103 placed on the property in accordance with Section 14.18.090, ref tree management plan. For a tree management plan associated with application, the tree management plan shall be approved in conju approval of a landscape plan on the subject property. The tree m include the following: A. A tree plan indicating all existing trees to be retained and all that are part of the approved landscape plan. B. Labeling of the species, size in DBH at planting time or at time plan approval, location and eventual growth size of each tree on the plan. C. A written explanation of the specific tree(s) to be removed to p including the eventual growth size in DBH at which time the tree a time frame in which the tree(s) will reach the eventual growth size. The tree management plan shall be approved by the authority approving the landscape plan prior to recordation of the tree management plan. The Direc of Community Development shall review and approvethe tree management plan where no landscape plan is required. Trees that are listed to be removed in the tree management plan within the specified time frame per the tree management plan wit permit, except for trees designated as heritage trees. No heritage trees shall be permitted to be removed in conjunction with an approved tree man (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) 1 !¯¯«¨¢ ³¨® £ !¯¯±®µ « !´³§®±¨³¸ ¥®± 4±¤¤ 2¤¬®µ « 0¤ A. No person shall directly or indirectly remove or cause to be rem protected tree without first obtaining a tree removal permit, unless such tree removal is exempt per Section 14.18.130. Application for a tree removal per the Department of Community Development on forms prescribed by t Community Development and shall state the number and location of removed, and the reason for removal of each. B.Applications for protected tree removal shall be referred to the Director of Community Development for final review and determination in acco 104 Chapter 19.12, except for heritage tree removals and tree remova development applications. The Director of Community Development may approve, conditionally approve, or deny the application for a tree removal permit. A tr replacement requirement may be required in conjunction with the The applicable tree removal permit fee shall apply. C. Application for tree removals in conjunction with a development application shall be considered by the approval authority concerning the same property as the affected tree removal permit application, and the determination on the tree removal permit shall be made concurrently by the approval authority. D. Application for removal of a heritage tree shall be referred to Commission for final review and determination in accordance with (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1630, (part) (part), 1991; Ord. 1543, § 8.1 (part), 1991) $¨±¤¢³®± ³® )²¯¤¢³ Upon receipt of an application for removal of a protected tree, of Community Development or his or her authorized representative wiwithin fourteen days, inspect the premises and evaluate the request pursuant to chapter. Priority of inspection shall be given to those requests disease. The Director of Community Development may refer any suchapplication to another department or to the Planning Commission or an appropria City for a report and recommendation. Where appropriate, the Dirof Community Development may also require the applicant, at his or her own expense, to furnish a report from an arborist certified by the International Society of Arboriculture. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1573, § 8.1 (part), 1991) !¯¯«¨¢ ³¨® 2¤°´¨±¤¬¤³² A request for removal of any heritage or protected tree shall include the fo A. Application information. Application for a tree removal permit s from and filed with the Community Development Department and shall contain the following information, unless waived by the Director of Community Development: 1. A written explanation of why the tree(s) should be removed; 105 2. Photograph(s) of the tree(s); 3. An arborist report from an arborist certified by the Internation Arboriculture when required by the Director of Community Develop 4. Signature of the property owner and homeowner's association (whe applicable) with proof of a vote of the homeowner's association; 5. Replanting plan; 6. Other information deemed necessary by the Director of Community Development to evaluate the tree removal request; 7. Permit fee, where applicable; 8. Tree survey plan indicating the number, location(s), variety and size (measured four and a half feet above grade) of tree(s) to be rem (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1835, (part) 1996; amended during 12/93 supplement; Ord. 1630, (part), 1993; 1991) .®³¨¢¤ £ 0®²³¨¦ A. Notice shall be provided as indicated in Section 19.12.030. B. A notice shall be posted in accord with the requirements of 19. C. Where approval of a tree removal permit is granted by the City, owner shall post the tree removal permit on site until the tree present proof of the tree removal permit upon request. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) 2¤µ¨¤¶ £ $¤³¤±¬¨ ³¨® ®¥ !¯¯«¨¢ ³¨® A. The approval authority shall approve a tree removal permit only least one of the following findings: 1. That the tree or trees are irreversibly diseased, are in danger f falling, can cause potential damage to existing or proposed essential structures, o private on-site utility services and cannot be controlled or remedied throu reasonable relocation or modification of the structure or utilit 106 2. That the location of the trees restricts the economic enjoyment severely limiting the use of property in a manner not typically owners of similarly zoned and situated property, and the applica demonstrated to the satisfaction of the approval authority that reasonable alternatives to preserve the tree(s). 3. That the protected tree(s) are a detriment to the subject proper adequately supported according to good urban forestry practices due to the overplanting or overcrowding of trees on the subject property. B.The approval authority may refer the application to another depa commission for a report and recommendation. C. The approval authority shall either approve, conditionally approve or deny the application. D. The approval authority may require a tree replacement requiremen conjunction with a tree removal permit. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1573, § 9.1, 4±¤¤ 2¤¯« ¢¤¬¤³ A. The approval authority may impose the following replacement stan approval of each tree to be removed in conjunction with an appro permit, unless deemed otherwise by the approval authority: Replment trees, of a species and size as designated by the approval authority and con replacement value of each tree to be removed, shall be planted o on which the tree(s) are to be removed. The approval authority s applicant/property owner of the tree removal permit to determine replacement tree(s). Table A may be used as a basis for this req requesting the tree removal permit shall pay the cost of purchasing and maintaining the replacement trees. B. If a replacement tree for the removal of a non-heritagetree or tree with trunk size equal to or less than thirty-six inches cannot be reasonably planted on the subject property, an in-lieu tree replacement fee based upon the purchase and installation cost of the replacement tree as determined by the Director of Communi be paid to the City's tree fund to: 107 1. Add or replace trees on public property in the vicinity of the sor 2. Add trees or landscaping on other City property. C.For removal of a heritage tree or tree with a trunk size greater-six inches, the in-lieu tree replacement fee shall be based upon the valuationof the removed tree by using the most recent edition of the ISA Guide for Plant Appraisal published by the Council of Tree and Landscape Appraisers. Table A - Replacement Tree Guidelines Trunk Size of Removed Tree Replacement Trees (Measured 4½ feet above grade) Up to 12 inchesOne 24" box tree Over 12 inches and up to 18 inches Two 24" box trees Over 18 inches and up to 36 inches Two 24" box trees orOne 36" box tree Over 36 inchesOne 36" box tree Heritage tree One 48" box tree (Ord. 2085, § 2 (part), 2011) 2¤³±® ¢³¨µ¤ 4±¤¤ 2¤¬®µ « 0¤±¬¨³ An application for a retroactive tree removal shall be required removed prior to approval of a tree removal permit. The applicat the Department of Community Development on forms prescribed by t Community Development and shall be subject to the requirements permit. The application shall pay a retroactive tree removal per (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) 14.18.210 0±®³¤¢³¨® $´±¨¦ #®²³±´¢³¨® Protected trees and other trees/plantings required to be retaine development application, building permit, or tree removal permit during demolition, grading and construction operations. The applicant shall guarantee the protection of the existing tree(s) on the site through a fininstrument acceptable to the Director of Community Development. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1543, § 10.1 0±®³¤¢³¨® 0« "¤¥®±¤ 0¤±¬¨³ '± ³¤£ A. A plan to protect trees described in Section 14.18.210 shall be 108 Director of Public Works and to the Director of Community Develor to issuance of a demolition, grading or building permit. The plan shall be prepared and signed by a licensed landscape architect or arborist certified b of Arboriculture and shall be approved by the Director of Commun The Director of CommunityDevelopment shall evaluate the tree protection plan based upon the tree protection standards contained in Appendix A at the end of this chapter. B. The Director of Community Development may waive the requirement protection plan both where the construction activity is determined to be minor in nature (minor building or site modification in any zone) and where the not significantly modify the ground area within the drip line or surrounding the drip line of the tree. The Director of Community Development shall determine whether the construction activity is minor in nature a will significantly modify the ground area around the tree drip l (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1543, § 10.2 .®³¨¢¤ ®¥ !¢³¨® ® 0¤±¬¨³Appeal. A. Notice of the decision on an application for a protected tree re the approval authority shall be mailed to the applicant. B. Any decision made by the approval authority on the tree removal may be appealed in accordance with Chapter 19.12. (Ord. 2085, § 2 (part), 2011) 14.18.240 Penalty. Violation of this chapter is deemed a misdemeanor unless otherwiied. Any person or property owners, or his or her agent or representative cutting or removal without a valid tree removal permit is guiltyas outlined in Chapter 1.12 of this code and/or may be required to comply wi 14.18.140 and 14.18.160. Notwithstanding any other provisions of this section, the unauthorized removal of a tree planted solely for privacy protec to Section 14.18.080(C) shall constitute an infraction. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007; Ord. 1810, (part), 1999; Ord. 173 1996; Ord. 1543, § 12.1, 1991) 109 APPENDIX A STANDARDS FOR THE PROTECTION OF TREES DURING GRADING AND CONSTRUCTION OPERATIONS The purpose of this appendix is to outline standards pertaining described in Section 14.18.220 of Chapter 14.18. The standards a landscape architect or International Society of Arboriculture certified arborist shall be retained to certify the applicability of the standards and develop additional standards as necessary to ensure the property care, maintenance, and survi for protection. Standards 1. A site plan shall be prepared describing the relationship of proposed grading and utility trenching to the trees designated for preservation. should not significantly raise or lower the ground level beneath ground level is proposed for modification beneath the drip line, the architect/arborist shall address and mitigate the impact to the tree(s). 2. All trees to be preserved on the property and all trees adjacent shall be protected against damage during construction operations by constructing a four-foot-high fence around the drip line, and armor as needed. The extent of f and armoring shall be determined by the landscape architect. The be placed before any excavation or grading is begun and shall be for the duration of the construction work. 3. No construction operations shall be carried on within the drip l tree designated to be saved except as is authorized by the Direc Development. 4. If trenching is required to penetrate the protection barrier for the tr of trench in the drip line shall be hand dug so as to preclude t to initiating any trenching within the barrier approval by staff with consultation of an arborist shall be completed. 5. Trees which require any degree of fill around the natural grade by recognized standards of tree protection and design of tree we 110 6. The area under the drip line of the tree shall be kept clean. No construction materials nor chemical solvents shall be stored or dumped under 7. Fires for any reason shall not be made within fifty feet of any remain and shall be limited in size and kept under constant surv 8. The general contractor shall use a tree service licensee, as defined by California Business and Professional Code, to prune and cut off the branche removed during the grading or construction. No branches or roots first reviewed by the landscape architect/arborist with approval of st 9. Any damage to existing tree crowns or root systems shall be repaired immediately by an approved tree surgeon. 10. No storage of construction materials or parking shall be permitt drip line area of any tree designated to be saved. 11. Tree protection regulations shall be posted on protective fencin be protected. (Ord. 2085, § 2 (part), 2011; Ord. 2003, 2007) 111 APPENDIX B REFERENCE PHOTOS OF SPECIMEN TREES PROTECTED IN ACCORDANCE WITH SECTION 14.18.035 EXAMPLES OF SOME OAK TREE VARIETIES VALLEY OAK (Quercus lobata) COAST LIVE OAK (Quercus agrifolia) 112 BLUE OAK (Quercus douglasii) BLACK OAK (Quercus kelloggii) INTERIOR LIVE OAK (Quercus wislizeni) 113 CALIFORNIA BUCKEYE (Aesculus californica) BIG LEAF MAPLE (Acer macrophyllum) 114 DEODAR CEDAR (Cedrus deodara) BLUE ATLAS CEDAR (Cedrus atlantica Glauca) 115 WESTERN SYCAMORE (Platanus racemosa) BAY LAUREL OR CALIFORNIA BAY (Umbellularia californica) 116 117 118 119 isdependentonotherforsurvival. Measured4.5abovethegroundwhileAlltreesmeasured3abovenaturalgrade.For treesmeasured4.5abovenaturalgradeAlltreesmeasuredat4.5abovenaturalgradeAlltreesmeasured4 standingonhighsideoftreemultitrunk,measuredabovetrunkunion 'Diseased,dangeroffallingorstructural 'Diseased,dangeroffalling,proximitytofailure,proximitytoproposedorexistingInallcasesifitisdeterminedtobedead, proposedorexistingstructures,andstructures,structuraldamagetoabuilding,orhazardous,adetrimenttoorcrowdingan interferencewithutilityservicespublicnuisance.adjacentprotectedtree,oraPublicNuisance. 'Physicaldamageorthreateneddamageto'Conditionoftreecannotreducedtoless'ForSingleFamilyHomes: IrreversiblyIrreversiblydisdiseasedeased,inindangerdangerofoffallingfalling, itimprovementsoriiimpervioussurffacesththansiiignififitcantlllevelTTreetktrunkorblbasalflflareiisthtouchingiorundderththe 'Diseased,dangerof causepotentialdamagetoproposedor 'Thetopographyofthelandandeffectof'Removaloftreewillnotresultinbuildingfootprintofanexistingbuilding(for proposedorexisting existingessentialstructures,orinterfereswith treeremovaluponerosion,soilretentioninconsistentdensityortreecoverinexample,uplifting withutilitystructures siteutilityservicesorstructures anddiversionofincreasedflowofsurfaceneighborhoodfoundation,contactordamagetoeves,gutter, 'Requiredforeconomic Restrictstheeconomicenjoymentofthe water,particularlyonsteepslopes.'No.ofhealthytreespropertycansupportetc.). property propertybyseverelylimitingtheuseofthe 'Theeffectoftheremovalonshade,'Forsubdivisions,treeremovalnotallowedIfnobuildingfootprint,itisdeterminedthat 'Improvedsoilretention propertynotexperiencedbyothersimilar privacyimpact,scenicbeauty,propertyunlessitrestrictsaccesstopropertythetreeisinthepotentialbuildingarea. increasedflowofsurface properties values,erosioncontrol,generalwelfareandisnecessarytorepairgeologichazardIftheDirectorhasdeterminedthatthetreeistoo 'Numberofhealthy Treesareadetrimenttothesubjectproperty 'No.&ageofhealthytreespropertycan'Retentionofthetreewouldresultinclosetothebuildingareathatconstruction support cannotbeadequatelysupportedaccording supportreductionofotherwiseallowedbuildingwouldresultinthedeathofthetree. 'Ageoftreecompared goodurbanforestrypracticesdueto 'Whetherapprovalisindirectconflictwithenvelopeby>25%'Forotherdevelopment,Retentionofthetree 'Noalternativeforp overplantingorovercrowding purposeorintentofthisArticle'Removalwillnotresultinsubstantialwouldresultinreductionofotherwiseallowed 'Anyotherinformationrelevanttopublicadversechangetositeaestheticandbiologicalbuildingby>25%. health,safety,orgeneralwelfaresignificance,topography,soilretentionand'Forsubdivision,removalisunavoidabledueto 'Restrictionofeconomicenjoymentofdiversionofincreasedflowofsurfacewaterrestrictedaccesstothepropertyornecessaryto propertyandwhetherornotthereisa'Iftreehasasignificantimpacttopropertyrepairageologichazard(e.g.landslide). feasiblealternative Emergency,hazard,ordangerouscondition requiringimmediateaction.Treeremoval'Emergencies,ImmediateHazard(must permitmustbefiledwithin5workingdaysnotifyTownforstafftoconfirmemergency 'Emergencies(immediatehazard) afterremoval.situationandapplyforTreeRemovalPermit 'Emergency,hazard, Deadtrees.Permitmustbefiledwithin5within2daysofdateofremoval).'Emergencies(immediatehazard)(mustnotify 'InterferencewithPublicUtilitiesconditionrequiringimmediate workingdaysafterremoval.Cityandapplyforpermitwithin5daysof 'Publicutilityactions, Thinningout/removingoftreesin'Deadtreesemergencyremoval) 'TreesspecificallyauthorizedtobePublicUtilitiesCommission accordancewithatreemanagementplan. removedaspartofanyprojectapprovalmaintainsafeoperation Publicutilityactions,underjurisdictionof'FruitorNuttreelessthan18india(57 PublicUtilitiesCommissionofCA,tomaintaincircumference) operationoffacilities.Nopermitrequired. '$145FilingFee(forreviewandrecords '$130FirstTree $168FirstTreeApppplicationProcessinggFee:$125((gregardlessmanagg)ement)$50((onetreeormulti '$65$65AdditilonalTTree $85AdditionalTreeofnumberoftrees)'$275TreeRemovalconductssitevisit (Ifappdenied,50%refund) '$25PaperworkFee NoticingrequiredforadjacentneighborsIftreeforwhichremoval treeremovalneedspublichearing,thenNonoticinginvolvedwithprivatetrees,onlyisonerequestedbya Noticingrequiredforneighborswithin150'$121for150Notice feet.publictrees.duringpastdevelopment, $200NoticingDepositthem.Otherwise,none. DirectorofPlanningandCommunity DirectorofCommunityDevelopmentArboristTownArboristDirectorofCommunity Environment PlanningCommissionPlanningCommissionPlanningCommissionCityCouncilCityCouncil Required(unlessdeemeddeadorhazardousNotrequiredifstandalonetreeremovalRequiredincaseswhere staff,arborist,orothercertifiedNotrequiredapplication.RequiredifinconjunctionwithRequiredappearshealthyandit ofessional)developmentapplication.criteriaforremoval MayberequiredifapplicantarboristreportMayberequiredifapplicantarboristreportMayberequiredifapplicantarboristreportMayberequiredifapplicantarboristreportnotMayberequiredifapplicant deemedadequate.notdeemedadequate.notdeemedadequate.deemedadequate.notdeemedadequate. PublicNuisance&Infraction.Inaddition,Infraction.Inaddition,Civilpenaltylevied Misdemeanor.UnauthorizedremovaloftreesCivilpenaltiesofupto$5,000pertreeremovedor Civilpenaltylevied(nottoexceed$5,000(nottoexceed$5,000perviolation,or usedsolelyforprivacyprotectionshallthereplacementvalueofeachremovedtree,Misdemeanor perviolation,orreplacementvalue,replacementvalueoftree,whicheveris constituteanInfraction.whicheverishighermayalsobeimposed. whicheverishigherexcludesinstallation)higher) Species:Thereplacementtreesshallbethesame speciesunlesstheDirectordeterminesthat anotherspecieswouldbemoresuitable. 'Canopysize:49:Two24BoxorOne36 SizeandNumbe r: Box. 'CanopySize49:Two24orOne36Box TreeRemoved,measuredbytrunksize(the'Canopysize:1027:Three24BoxorTwo 'CanopySize1027:Three24BoxorTwo36 followingareguidelines):36Box. Box Upto12inches:One24boxtreeOneormorereplacementsarerequiredat'Canopysize:2840:Four24BoxorTwo 'CanopySize2840:Four24BoxorTwo48 Over12inchesandupto18inches:Two24locationsacceptabletotheDirector.48Box. Box ttreesrees'CanopyCanopysisize:ze:4056::SixSix2424BoxBoxororTwoTwo3636WhenWhendecidingdecidingrreplacementeplacementtrees 'CanopySize4056:Six24BoxorTwo48Box Over18inchesandupto36inches:Two24Fordevelopmentapproval:Box&Two48Box.approvalauthoritytakes Size+Two36Box treesorone36boxtreeValueofremovedtreesisassessedbasedon'Canopysize:5660:Two24Box&Two36thecostofreplacement 'CanopySize5660:Two24Box+Two36 Over36inches:One36boxtreeISATreeValuationFormula,andthebox&Two48Boxofthepropertyowner Box,andTwo48BoxSizeorcombinationof HeritageTree:One48boxtreeapplicantisrequiredtoreplantthevaluein'Canopysize:60+:determinedbyDirector.oftreetobeplanted. bothTreeCanopyandTreeValueStandards theformofnewtrees,ortheyhavetheTreereplacementsrequiredunlessitisdead.replacementtreesare '60+:Replacethetreewithacombinationof lieufeespossibleonlyifanarboristcanoptionofpayingthatamountintothetreeRefertotreereplacementmasterlistforbeingremoved. bothTreeCanopyandTreeValueStandards. confirmthatthesubjectsitecannotsupportfund.species,residentmaychoose. additionaltrees. Valuedeterminedbyusingmostrecenteditionof '(¬treecannotbereasonablyplantedonsite, theGuideforPlantAppraisalbytheCouncilof Heritagetreesandtreesgreaterthan36inthevalueoftheremovedtreeshallbe Tree&LandscapeAppraisers. inlieufeedeterminedbyISATreedeterminedusingtheGuidetoPlant ValuationFormula.AppraisalpreparedbytheCouncilofTree estimatedinstallationcosts'Ifcombinationofreplacement 'Ifcombinationofreplacementtreesandpaymentintostreetfund, paymentintostreetfund,credittotheamountdeterminedfor amountdeterminedforvaluationfortheretailcostofplanted retailcostofplantedtreesshallbegivenbutnocreditforanyother nocreditforanyotherinstallation,maintenanceandothe maintenanceandothercostsincurred. MaintenanceBondorsecuritydepositReplacementtreesfor MaintenanceBondrequiredfortreeswithBondrequiredfor25%100%ofvalueoftrees requiredfortreeswithdevelopmentAdequatesecurityneedstobeprovidedtotreesshallbemaintained developmentapplications.beingpreserved/requiredtobepreservedduring applicationandforreplacementtreesforallensurethatreplacementtreesforillegallymaintenancebondor requiredforRetroactiveReplacementdevelopment.Includesreplacementforillegally removedtreesfor5yrs,toberecordedwithremovedtreesareprotected.guarantee,toberecorded trees.removedtrees. removedtreesfor5yrstoberecordedwithremovedtreesareprotectedguaranteetoberecorded CountyRecorder.Recorder.