CC Resolution No. 08-067 Records destructionRESOLUTION N0.08-067
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING
DESTRUCTION OF CERTAIN RECORDS
(FINANCE, CODE ENFORCEMENT, COMMUNITY DEVELOPMENT, CITY
CLERK)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of May 2008, by the following vote:
Vote Members of the City Council
AYES: Sandoval, Mahoney, Santoro, Wang, Wong
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City Clerk
APPROVED:
~ ~
Mayor, City of Cupertino
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
cazd #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 217605121 Payroll 9/ 1 /01- D
documentation - 11/30/01
Timesheets payroll
postings -
deductions and pre-
calc r orts
City Clerk 191048397 Ordinance 1977 2006 D
Referendum
signatures -Toll
Brothers
City Clerk 191048396 Ordinance 1975 2006 D
Referendum
signatures - Vallco
Condominiums
Finance 191048491 Cash receipts and 5/1/03- D
osting 6/30/03
Finance 191048488 Cash receipts and 10/1/03- D
ostin 12/31 /03
Finance 191048504 Cash recei is 7/03-9/03 D
Finance 191048487 Revenue receipts 02/03 D
Finance 191048500 Cash receipts 12/02- D
4/03
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 217605159 Daily Bank D
Statements FY 02-
03; AR Reports FY
01-02 & 02-03;
Business License
Apps 10953-17597
(1996)
Finance 217605152 Business License 7/1/02- D
Renewals 11 /30/02
Code Enforcement 217605141 Case Files (Does 2002 D
NOT include
TRACE database
records)
Finance 217605122 Accounts 4/1 /02- D
Receivable reports 6/30/02
-Cash receipts
posting
Finance 223507714 Credit card charge 7/1/01- D
sli s 6/30/02
Finance 180250337 P/R 7/00- 7/1/00- D
8/00&(12/20/99- 8/31 /00
1 /2/00; P/R
Reports) Payroll &
R orts
Finance 18025033 8 Payroll 9/1 /00- D
10/31 /00
Finance 440468016 Cash recei is 7/99-6/00 D
Finance 440468021 Cash recei is P/R 7/99-6/00 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 440468011 Accounts Payable 99/00 D
files PENT-RZ
Finance 440468004 Accounts Payable 99/00 D
files B&B-CART
Finance 440468006 Accounts Payable 99/00 D
files CASEY-DZ
Finance 440468008 Accounts Payable 99/00 D
files GRAVES-J2
Finance 440468009 Accounts Payable 99/00 D
files K-MCI
Finance 440468010 Accounts Payable 99/00 D
files MON-OFF
Finance 44046$012 Accounts Payable 99/00 D
files O'NEILL-
PEINI
Finance 440468015 Accounts Payable 99/00 D
files STATE-
VALLEY
Finance 440468014 Accounts Payable 99/00 D
f les STATE-
VALLEY
Finance 440468007 Accounts Payable 99/00 D
files E-GRAN
Planning 191048373 12-U-79 TO 23-U- 1979 D
79 27-U-79 TO 29-
U-79
Planning 191048370 ASAC 51-686-1 TO D
ASAC 51-708-1
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Planning 191048366 ASAC 51-744-1 TO D
ASAC 51-775-1
Planning 191048364 ASAC 51-906.1 TO D
ASAC 51-926.1
Planning 191048378 14-U-75 TO 16-U- D
75 3-Z-76 12-Z-75
4-Z-75 1-GPA-76
TO 3-GPA-76 1 &2-
GPA-76 3-GPA-76
TO 5-GPA-76 1 &5-
TM-76 3-U-76
Planning 191048371 ASAC 51-75.40 D
ASAC 51-199.15
ASAC 51-
216.51 /227.05/242
ASAC 51-
340.2/381.4/392.22
&23 ASAC 51-
436.4/446.3/638.1/6
41.2/661-1 TO
664.1/666.1 TO
676.1 /678.1 /680.1
TO 685.1
Planning 191048365 1-ASAC-90 1- D
ASAC-91 TO 23-
ASAC-91
Planning 191048368 ASAC 51-781-1 TO D
ASAC 51-815-1
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
cazd #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Planning 191048369 ASAC 51-709-1 TO D
ASAC 51-743-1
Planning 191048377 8-TM-7610-TM-76 D
15-TM-76 18&19-
TM-76 27-TM-76
30-TM-76 33-TM-
76 1 &2-U-76 4-U-
76 TO 9-U-76 11-
U-76 TO 13-U-76
Planning 191048362 ASAC 51-850-1 TO D
ASAC 51-875-1
Planning 191048363 ASAC 51-878-1 TO D
ASAC 51-907-1
Planning 191048379 GPA-74-11&2- D
EIR-74 27-U-74
1&2GPA-75 3&4-
TM-75 1-U-75 TO
13-U-75 16-TM-75
Planning 191048380 2-Z-721&2-Z-72 D
4&5-Z-72 6-Z-72
TO 9-Z-72 11-Z-72
TO 19-Z-72 6-U-73
11 & 12-U-73 16-U-
73 20-U-73
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Planning 191048376 15-U-76 TO 18-U- D
76 20-U-76 TO
280U-76 1-Z-76 TO
4-Z-76 6-Z-76 8&9-
Z-76
Planning 191048372 30-U-79 TO 33-U- D
79 24-Z-79 21-Z-79
16-Z-79 2-Z-79 4-
Z-7
9 5-Z-79
Planning 191048367 ASAC 51-814-1 TO D
ASAC 51-849-1
Planning 191048381 9-U-67 31-U-67 1- D
Z-67 6-U-66 S-U-
64 22-U-67
2-U-67 TO 4-U-67
31-U-67 5-U-68 6-
U-68 TO 17-U-68
19-U-68 TO 24-U-
68 7-U-69 25&26-
U-68 15-U-69 9-U-
69 38-U-71 35&36-
U-71 31-U-71 26-
U-69
1-Z-71 TO 5-Z-71
6-Z-71 TO 13-Z-71
14-Z-71 TO 37-2-
71
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Planning 191048375 1 &2-TM-78 4&5- D
TM-78 9-TM-78
TO 24-TM-78 25-
TM-78 TO 29-TM-
78 1-U-78 TO 9-U-
78 11-U-78 TO 22-
U-78
Planning 191048383 10-Z-76 13 & 14-Z- D
76 17-Z-76 TO 19-
2-76 28-Z-76 33-2-
76 1,2&3 CDPR3-
77 1 &2 EIR-77
Planning 191048382 24-TM-77 TO 32- D
TM-77 1-U-77 TO
17-U-77 25-U-77
32-U-77 27-U-77 1-
2-77 TO 30-Z-77
Planning 191048374 1-U-79 TO 4-U-79 D
23-U-78 TO 25-U-
78 6-Z-78 9-EA-78
TO 11-EA-78 27-
TM-79 9-TM-78 8-
U-79 TO 10-U-79
Finance 191048492 CREDIT CARD 03/04 D
SLIPS/CHARGEB
ACKS
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 191048489 DATA TICKETS D
02/03, CREDIT
CARD
STATEMENTS
03/04
Finance 180397948 CERTIFIED D
PAYROLL
SUBMITTALS
Senior Center
Finance 217605161 CASH RECEIPTS 7/1/02- D
11 /30/02
Finance 217605157 REVENUE 7/ 1 /01- D
RECEIPTS 6/30/02
Finance 217605145 CHARGEBACK, 7/ 1 /O1- D
CREDIT CARD 6/30/02
STATEMENTS,
AND DATA
TICKETS
Finance 217605162 CASH RECEIPTS 1/1/02- D
6/30/02
Finance 217605118 CASH RECEIPTS 9/1/01- D
11/30/01
Finance 217605126 ACCOUNTS 7/1 /O1- D
RECEIVABLE 3/31/02
REPORTS
Finance 217605123 REVENUE 1 / 1 /00- D
RECEIPTS 12/31/01
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 217605125 ACCOUNTS 1 / 1 /00- D
RECEIVABLE 12/31/01
Finance 180250349 CASH 1 / 1 /00- D
REQUIREMENTS 12/31 /O1
REPORT
Finance 180250351 CREDIT CARD 07/01/00- D
CHARGE SLIPS 06/30/01
Finance 223507710 BATCH EDIT 1/1/O1- D
LIST 6/14/01
Finance 223507713 CASH RECEIPTS 7/1/00- D
12/31/00
Finance 180250350 CASH RECEIPTS 1/1/00- D
EDITS & 12/31/01
POSTINGS
Finance 223507712 CASH RECEIPTS 1/1/O1- D
6/30/01
Finance 180250326 ACCOUNTS 7/1/00- D
PAYABLE 6/30/01
CHECK
W/BACKUP; A
MISC - AZ
Finance 180250336 A/P checks with 7/1/00- D
backup, RIBOTTA 6/30/01
- SIZZILING
Finance 180250330 A/P checks with 7/1/00- D
backup FMISC - 6/30/01
HAWKINS
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
cazd #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 180250332 A/P checks with 7/1/00- D
backup K MISC - 6/30/01
MCI
Finance 180250335 A/P checks with 7/1/00- D
backup PMISC - 6/30/01
REVEL
Finance 180250345 A/P checks with 7/1/00- D
backup VMISC - 6/30/01
XPECT
Finance 180250346 A/P checks with 7/1/00- D
backup YMISC - 6/30/01
ZUNIGA, AP &
warrant registers
Finance 180250348 A/P PG&E, SJW & 7/1/00- D
PAC BELL 6/30/01
FY00/O1
Finance 180250327 A/P checks with 7/1/00- D
backup BMISC - 6/30/01
CAM
Finance 180250328 A/P checks with 7/1/00- D
backup CAP - 6/30/01
COVERALL
Finance 180250331 A/P checks with 7/1/00- D
backup HEIDE - 6/30/01
JW ENTERPR
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 180250333 A/P checks with 7/1/00- D
backup 6/30/01
MCWHORTERS -
NSTC
Finance 180250334 A/P checks with 7/1/00- D
backup O MISC - 6/30/01
OUTREACH
Finance 180250344 A/P checks with 7/1/00- D
backup 6/30/01
SKYHAWKS -
TWISTERS
Finance 180250329 CRAWFORD - 7/1/00- D
EXITRONIX 6/30/01
City Clerk 174354953 CAMPAIGN 1999 D
DISCLOSURES -
ELECTED,
OFFICIALS-1999
PLANNING&COU
NCI
Finance 440468027 A/P FILES EDPL- 98/99 D
QTE 98/99
Finance 440468023 A/P A-AU 98/99 98/99 D
Finance 440468028 A/P G-KELLY 98/99 D
Finance 440468024 A/P B-GARY 98/99 D
Finance 440468030 A/P KAISER 98/99 D
MICHAELS-
OFFICE
Finance 440468025 A/P CAM-EMER 98/99 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 440468026 A/P CASH-CR 98/99 D
Finance 440468029 A/P KAISER 98/99 D
METRO
Finance 390300191 A/P L-M 7/1/98- D
6/30/99
Finance 390300182 A/P C 7/1/98- D
6/30/99
Finance 390300186 A/P P-Q 7/1/98- D
6/30/99
Finance 390300184 A/P N-O 7/1/98- D
6/30/99
Finance 390300128 A/P R-SAN JOSE 7/1/98- D
WATER 6/30/99
Finance 390300193 A/P D-F 7/1/98- D
6/30/99)
Finance 390300187 A/P G-K 7/1/98- D
6/30/99
Finance 390300189 A/P A-B 7/1/98- D
6/30/99
Finance 390300136 A/P SANTA 7/1/98- D
CLARA COUNTY 6/30/9
Finance 390300134 A/P U-Z /1/98- D
6/30/99
Finance 217605148 JOURNAL 07/01/02 - D
ENTRIES 06/30/03
Finance 217605146 Misc. PAYROLL 01/01/199 D
REPORTS & - 12/31/99
STATEMENTS
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 217605147 JOURNAL 07/01/01 - D
ENTRIES 06/30/02
Code Enforcement 217605144 FALSE ALARM O1/O1/O1 - D
CARDS 12/31/02
Code Enforcement 217605140 PERMITS/MISC. 01/01/98 - D
CORRESPOND, 10/31/03
MASSAGE/SOLIC
ITATOR/
HANDBILL
Finance 180250352 CASH RECEIPTS 03/01/00 - D
05/31 /00
Finance 223507709 CASH RECEIPTS O1 /O1 /99 - D
02/28/00
Code Enforcement 223507716 PARKING O1/O1/00 - D
CITATIONS 12/31/02
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 217605197 22660 SAN JUAN 2001 D
RD. 01040005-
RES. DECK
REPLACEMENT
11 /20/01 10614
STERLING RD,
01090102-PATIO
COVER,10/29/02
10104 CRESCENT
CT.,02050183
RES.ADDTN &
2ND STORY
DECK,6/24/02
0105003-RES-
SFDWL 10180
CAMINO VISTA
DR.,3/19/02 22811
STONEBRIDGE
01120019-RES.
KTCH
RMDL,10/ 1 /01
1148 S STEELING
RD 01010081-
RES.1 ST&2ND
STORY
ADDTN,4/ 19/01
10861 MAXINE
AVE 01030154-
PATIO
COVER,10240
STONEYDALE
DR. 00120023-
RES.RMDL-2ND
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 217605199 21462 ELM 2001- D
COURT, 10912 2003
CANYON VISTA
DRIVE, 11092
BELAIRE COURT,
10627 N
BANDLEY AVE,
10465 S DE ANZA
BLVD, 10141
DENISON AVE,
18880
HOMESTEAD RD,
22680 ALCALDE
ROAD, 22305
CRESTLINE
STREET, 10255
ANTHONY
PLACE, 10349
AINSWORTH
DRIVE, 19465 S
DE ANZA BLVD,
10500 N DE ANZA
BLVD, 10900 N
BLANEY AVE,
7658 BERLAND
COURT, 10467
ANSON AVE,
10050 S DE ANZA
BLVD, 10550 S DE
ANZA BLVD -
ARCO, 10190 S DE
ANZA BLVD
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 217605199 10190 S DE ANZA 2001- D
BLVD, 10300 2003
CRESTON DRIVE,
22126
CLEARCREEK
COURT, 802
CANDELWOOD
DRIVE, 10094
BRET AVE, 10050
S DE ANZA
BLVD, 10725 DE
ANZA BLVD,
10191 LEBANON
DRIVE
Finance 440468022 CASH RECEIPTS 7/97-6/98 D
P&R
Finance 390300130 CASH RECEIPTS 1/98-6/98 D
Finance 390300135 A/P INV 6/97-6/98 D
ADJUSTMENT
MD JOURNAL
Finance 390300133 PAYROLL 7/97- D
LABOR/BENIFIT 2/20/98
DIST
Finance 390300139 PR TIMESHEETS 2/1/98-6/3 D
DEF COMP PR GL
RECON
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
cazd #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 390300138 /R REPORTS 96-97 7/98- D
CASH REC
POSTING RUNS
Finance 390300185 BUDGET 6/97-6/98 D
ADJUSTMENT
MD JOURNAL
Finance 390300141 PAYROLL 7/1/97- D
TIMESHEETS 1/31/98
Finance 390300183 A/R 7/97-6/98 D
INV.BACKUP
Finance 390300131 PR 7/97-6/98 D
VALIDATION/CA
LC, PR
JOURNALS
Finance 374069825 TRIAL BALANCE 7/97-6 /97 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 186513446 22529 POPPY 2002 D
DRIVE, 22116
CLEAR CREEK
CT, 22763 VOSS
AVE, 20450
STEVENS CREEK
BLVD, 10564 N
BLANEY AVE,
20791 SCOFIELD
DR, 20300
STEVENS CREEK
BLVD, 10900 N
BLANEY AVE
BLDG A6454, 1072
WALLIN CT. LOT
5, 11073
WILKINSON
AVE, 11238
TERRA BELLA
DR, 22670
LIBERTY LANE,
20416 VIA
VOLANTE, 20300
STEVENS CREEK
BLVD., 10900 N
BLANEY AVE,
20120 LAS
ONDAS WAY,
10374 TANTAU
AVE,
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 186513446 20705 VALLEY
GREEN DR 6 2002 D
Building 186513445 7593 PEACH 2002- D
BLOSSOM DR, 2003
10101 N WOLFS
RD SEARS
STORE, 19333
VALLCO
PARKWAY, 10101
N WOLFS RD
SEARS GARAGE,
22350 REGNART
RD
Finance 217605124 JOURNAL O1 /O1 /98 - D
ENTRIES 12/31/99
FOLDERS,
BUDGET
PREPARATION
FOLDERS, CASH
POSTINGS EDIT
LISTS
Page
____
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Building 186513442 10420 S DE ANZA 2003 D
BLVD, 19930
STEVENS CREEK
BLVD 03010115
INTERIOR
DEMOLITION,
19930 STEVENS
CREEK BLVD
03030043
TENANT
IMPROVEMENT,
19930 STEVENS
CREEK BLVD
03060025 SIGN,
20672
HOMESTEAD RD,
10090 PHAR LAP
DRIVE, 10900 N
BLANEY AVE
BLDG 6454, 10900
N BLANEY AVE
BLDG 6454, 10900
N BLANEY AVE
BLD 6028B, 10900
N BLANEY AVE
BLDG 5991 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIItED
Building 186513443 21797 TERRACE 2003 D
DR, 10071
ORANGE AVE,
21670 STEVENS
CREEK BLVD,
19725 PARKVIEW
CT, 21672
GRANADA, 21353
VAI AVE, 10070
HILLCREST RD,
18880
HOMESTEAD RD
Finance 223507711 JOURNAL O1 /01 /99 - D
ENTRIES, 12/31 /01
FOLDERS BY
MONTH
Public Works 180397939 98001 DEANZA 08/01/91 - D
BLVD WIDENING 11/30/95
Public Works 180397940 98001 DEANZA 12/01/92 - D
BLVD WIDENING 04/30/98
Finance 374069815 ACCOUNTS 96/97 D
PAYABLE
PAC IFIC WEST-R
Finance 374069808 ACCOUNTS FY 96-97 D
PAYABLE A B
Finance 374069813 ACCOUNTS 96/97 D
PAYABLE M-N
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 374069811 ACCOUNTS 96-97 D
PAYABLE D-F
Finance 374069816 ACCOUNTS 96/97 D
PAYABLE S
Finance 374069819 PAYROLL FY 96-97 D
TAXABLE
WAGES
PAYROLL
REGISTER
Finance 374069821 PAYROLL 96/97 D
TIMESHEETS
Finance 374069823 CASH RECEIPTS 1/97-6 /97 D
Finance 374069822 CASH RECEIPTS 1/96-1 D
2/96
Finance 374069812 ACCOUNTS 96/97 D
PAYABLE J-L
Finance 374069820 PAYROLL 7/96- 2/16/97- D
2/2/97 DGRS. DEF. 6/30/97
COMP
Finance 374069809 ACCOUNTS FY 96-97 D
PAYABLE C
Finance 374069824 CASH RECEIPTS 1/97-6 /97 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Uon Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIItED
Finance 374069818 A/P OPEN 96/97 D
PAYABLE
LISTING FY 95-96
& 96-97. CASH
RECEIPTS
POSTING RUNS
7/97-12/97
Finance 374069817 ACCOUNTS 96/97 D
PAYABLE T-Z
Finance 374069802 BANK ~ 1995- D
STATEMENTS 1997
Public Works 180397937 LIBRARY 1998 D
REQUEST FOR
PROPOSALS,
STATEMENT OF
QUALIFICATION
S
Public Works 180397938 UPPR 2001 D
FEASABILITY
" STUDY
PROPOSALS
Public Works 174354950 STEVENS 1998- D
CANYON ROAD, 2001
SITE
REMEDIATION
STUDIES
Finance 374069870 AP H-K FY 95/96 D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page: _ of _ -File Name: April Iron Mountain boxes
Resolution which authorized destruction: 08-067
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer, Department Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) name Number, Iron Mountain recent date) D = to be destroyed
box number REQUIRED
Finance 374069869 AP N-PACIFIC 95/96 D
BELL FY
Finance 374069866 AP TARGET 95/96 D
STORES-Z
Finance 374069861 PAYROLL TIME 7/95- D
SHEETS 2/4/96
Finance 374069864 JOURNAL FY 95/96 D
ENTRIES
Finance 374069867 AP PACIFIC 95/96 D
BELL-R
Finance 374069875 AP A-B 95/96 D
Page