15. Pavement managementCUPERTtNO
Summary
PUBLIC WORKS DEPARTMENT
AGENDA ITEM ~ ~ AGENDA DATE June 17, 2008
SUBJECT AND ISSUE
Items related to the City's Pavement Management and Reconstruction of Curbs, Gutters, &
Sidewalks Programs:
A. Review of bids and award of contract for 2007-08 STP Pavement Overlay, Project No.
2007-01, to O'Grady Paving, Inc, in the amount of $317,144.05, and approval of a
construction contingency of $32,000.00 to cover any unforeseen work required to
complete the project, for a total of $349,144.05.
B. Review of bids and award of contract for Pavement Restoration, Project No. 2008-01, to
Stevens Creek Quarry & Co., Inc. (SCQ}, in the amount of $140,500.00, and approval of
a construction contingency of $59,500.00 to cover any unforeseen work required to
complete the project, for a total of $200,000.00.
C. Review of bids and award of contract for Reconstruction of Curbs, Gutters, and
Sidewalks, Project No. 2008-02, to the low bidder for the amount bid, and approval of a
construction contingency to cover any unforeseen work required to complete the project.
The award will be effective July 1, 2008.
D. Review of bids and award of contract for Local Streets Pavement Management I, Project
No. 2008-03, to O'Grady Paving, Inc, in the amount of $919,125.93, and approval of a
construction contingency of $92,000.00 to cover any unforeseen work required to
complete the project, for a total of $1,011,125.93. The award will be effective July 1,
20os.
E. Review of bids and award of contract for Major Streets Pavement Management, Project
No. 2008-04, to O'Grady Paving, Inc, in the amount of $718,799.31, and approval of a
construction contingency of $72,000.00 to cover any unforeseen work required to
complete the project, for a total of $790,799.31.
F. Authorize the Director of Public Works to negotiate and execute an agreement with
Pavement Engineering, Inc., for design, testing and inspection services for 2008
Pavement Management Program projects in the amount of $147,100.00, with a
contingency of $ 7,900.00 for additional services that may be required upon approval of
the Director of Public Works, for a total amount of $155,000.00.
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BACKGROUND
On May 6, 2008, your Council received a report from staff on the City's Pavement Management
Program. Part of that report detailed the pavement management construction projects that the
City intended to put out to bid this summer. On June 3, 2008, the City received bids on four of
these projects, detailed below, on the basis of which staff recommends award of all the contracts.
On June 17, 2008, the City received bids for the Reconstruction of Curbs, Gutters, and Sidewalks
project, detailed separately, on the basis of which staff also recommends award of the contract.
The Reconstruction of Curbs, Gutters, and Sidewalks project will provide a number of
wheelchair ramps in the residential areas that will be affected by the pavement projects. Because
some of the funds required to award the aforementioned projects is being made available during
tonight's budget approval, award of two of the projects is made effective on July 1, 2008, when
the new budget technically goes into effect.
The City has one additional pavement management project out to bid, which staff will request
Council to award at its first meeting i.n August.
Bid Summaries
A. The following is a summary of bids received for the 2007-08 STP Pavement Overlay, Project
No. 2007-01:
Bidder Base Bid
En eer's Estimate $ 409,000.00
SCQ Construction ~ $ 395,460.00
El Camino Pavia ,Inc. $ 389,441.55
C.F. Archibald Paving, Inc. $ 373,418.80
G. Bortolotto & Co. $ 343,b95.39
Galedrid a Construction, Inc. $ 339,297.50
O'Grad Paving Inc. $ 317,144.05
The low bidder is O'Grady Paving, Inc, for the amount of $ 317,144.05. The engineer's estimate
is $ 409,000.00.
B. The following is a summary of bids received for the Pavement Restoration, Project No. 2008-01:
Bidder Base Bid
Union City Construction $ 351,910.00
O'Grad Pavia ,Inc. $ 253,000.00
C.F. Archibald Pavia ,Inc. $ 253,000.00
En ' ear's Estimate $ 220,000.00
G. Bortoiotto & Co. $ 216,6b2.00
El Camino Pavia ,Inc. $ 207,530.00
SCQ Construction $ 140,500.00
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The low bidder is SCQ Construction, for the amount of $ 140,500.00. The engineer's estimate is
$ 220,000.00. Since the low bid is quite a good bid, staff has recommended that a substantial
contingency of $59,SOO.OQ be approved, which can be used to carry out additional work at the
favorable low bid unit prices.
G The summary of bids received on June 17, 2008, for the Reconstruction of Curbs, Gutters,
and Sidewalks, Project No. 2008-02 will be presented to Council during presentation of this
item, including low bidder, amount of the low bid, and staff's recommendation regarding award.
D. The following is a summary of bids received for the Local Streets Pavement Management 1,
Project No. 2008-03:
Bidder Base Bid
En ineer's Estimate $ 1,045,000.00
C.F. Archibald Pavia ,Inc. $ 1,011,618.55
Galedridge Construction, Inc. $ 1,000,450.96
G. Bortolotto & Co. $ 942,326.10
O'Grady Pavia ,inc. $ 919,125.93
The low bidder is O'Grady Paving, Inc, for the amount of $ 919,125.93. The engineer's estimate
is $ 1,045,000.00.
E. The following is a summary of bids received for the Major Streets Pavement Management,
Project No. 2008-04:
Bidder Base Bid
En ' eer's Estimate $1,026,000.00
C.F. Archibald Paving, Inc. $ 783,005.80
O'Grad Paving, Inc. $ 718,799.31
The low bidder is O'Grady Paving, inc, for the amount of $ 718,799.31. The engineer's estimate
is $1,026,000.00. -
FISCAL IMPACT
This action would require expenditure from the approved Five Year Capital Improvements
Program for Pavement Management, Account No. 270-9450-9300, in the amount of
$2,242,669.29, and additional expenditures thereafter up to the amount of $263,400.00 for
additional work as approved by change order, for a total of $2,506,069.29. This action would
also require expenditure from the approved Five Year Capital Improvements Program for
Reconstruction of Curbs, Gutters, and Sidewalks, Account No. 270-9451-9300 in an amount up
to $750,000.00, including construction contingency. Sufficient funds are available in these
accounts.
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STAFF RECOMMENDATION
That the City Council award the contracts as recommended by staff.
Submitted by:
`72/J tlZu u
Attest as to bids received: Approved for submission:
Ralph A. Qualls, Jr. t` f berly Smith
Director of Public Works City Clerk -
~~
David W. Knapp
City Manager
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PUBLIC WORKS DEPARTMENT
CUPERTIN4
Summary
AGENDA ITEM I S^~ AGENDA DATE June 17, 2008
SUBJECT AND ISSUE
Review of bids and award. of contract for Reconstruction of Curbs, Gutters and Sidewalks,
Project No. 2008-02, to JJR Construction, Inc., in the amount of $546,900.00, and approval of a
contingent amount of up to $100,400.00 for additional curb, gutter and, sidewalk work that may
be identified and approved by the Director of Public Works, as well as $50,000.00 to provide an
additional number of wheelchair ramps in the residential areas that will be affected by the
pavement projects, for a total of $696,940.00.
BACKGRQUND
This project is an annual maintenance project funded through the City's annual sidewalk, curb
and gutter maintenance budget. The project consists of the removal and replacement of curbs,
gutters and sidewalks by a City-hired contractor as needed throughout the year. Part of the
project includes the installation of handicap ramps that are required due to street work
programmed for overlays on various streets. There is permanent street patching in the amount of
$38,500.00 that is necessary to complete this work and will be funded out of the Paverent
Management CII' account.
The following is a summary of bids received for the Maintenance of Curbs, Gutters. and
Sidewalks project:
Bidder Base Bid
Engineer's Estimate $700,000
Spoleto, Inc. $699,350
Maxistone, Inc. $b38,750
CB Construction $589,725
JJR Construction $546,900
The low bidder is JJR Construction, Inc., for the amount of $ $546,900.00. The engineer's
estimate is $ 700,000.00.
FISCAL IMPACT
This action would require expenditures from the approved Sidewalk, Curb and Gutter
Maintenance budget account no. 270-9451-9300 in the amount of $508,400.00 and from the
approved CIP Pavement Management account no. 270-9450-9300 in the amount of $38,500.00,
as well as additional expenditures thereafter fram those accounts in the amount of $150,000.00
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for wheelchair ramps in connection with the pavement projects and any additional work
approved by the Director of Public Works.
STAFF RECOMMENDATION
Review of bids and award of contract for Reconstruction of Curbs, ('ratters and Sidewalks,
Project No. 2008-02, to JJR Construction, Inc., in the amount of $546,900.00, and approval of a
contingent amount of up to $ 100,000.00 for additional curb, gutter and, sidewalk work that may
be identified and approved by the Director of Public Works, as well as $50,000.00 to provide an
additional number of wheelchair ramps in the residential areas that will be affected by the
pavement projects, for a total of $696,900.00.
Submitted by:
Attest as to bids received:
Approved foz submission:
-~ r~C,,~c~ u Gr
Ralph A. Qualls, Jr. Kimberly Smith
Director of Public Wor City Clerk
David W. Knapp
City Manager
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