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CC 05-27-08C O P E RT I N O APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Tuesday, May 27, 2008 ROLL CALL Council members present: Mayor Dolly Sandoval and Council members Orrin Mahoney, Mark Santoro, Kris Wang, and Gilbert Wong. Council members absent: None. CONSENT CALENDAR 1. Adopt a resolution approving a parcel map, 10121 Pasadena Avenue, Lily Chang, Inc., a California Corporation, APN 357-17-045, Resolution No. 08-069. Approval of the final map permits the map to be forwarded to the County for recording, which completes the subdivision. Wang/Mahoney moved and seconded to adopt the resolution approving the parcel map. The motion carried with Council member Wong abstaining. STUDY SESSION 2. Study session on the 2008-2009 budget A. Budget Message City Manager David Knapp gave an overview of the proposed budget, and highlighted information on pages 1-5 of the budget document. He said that for the third consecutive year, the City has a projected positive net operating income after debt service, internal transfers, and before funding of capital projects. He said the City has already seen the benefits of the policies implemented in the Fiscal Strategic Plan beginning in May 2006. Knapp reviewed the audit reports for the three recent fiscal years, and highlighted items in the 2008-09 fiscal year, including abreak-even budget over the next five years while maintaining reserve policy levels. He recommended the following actions consistent with the Fiscal Strategic Plan: • Pursue TEA/ERAF legislation to correct inequitable distribution of property tax • Enhance the retail sector through economic development efforts • Update the Utility User Tax ordinance to accommodate current technology May 27, 2008 Cupertino City Council Page 2 • Approach the Library Joint Powers Authority to identify a revenue stream to keep libraries open seven days per week without City augmentation for excess hours • Explore the sale of a portion of the Simms property to fund Stevens Creek Corridor Park Phase II • Establish a trust fund for Retiree Medical Obligations B. Overview of Budget Administrative Services Director Carol Atwood gave an overview of budget projects for 2007/08 and 2008/09, as well as funded/new programs, unfunded programs, November ballot measures, and the City's reserve policies. Atwood said that this budget includes a new Green Program Environmental Manager, expansion of a half-time position to a full-time position of Human Resource Analyst, a Blackberry Farm coordinator, as well as consulting services for the housing element and the Crossroads plan. Atwood discussed the requested items that have not been funded in the budget, which included additional library funding for Monday hours; a second School Resource Officer. (SRO); a shortfall in funding for the housing element; funding for Community Development permit processing review, and additional festival funding. She clarified that the second SRO mentioned in the budget document was already funded at the meeting of May 20. C. Departmental Budgets City department heads highlighted the changes to their departmental budgets, and Captain Terry Calderone of the Santa Clara County Sheriff s Office reviewed the Law Enforcement budget. D. 5 Year Capital Improvement Program (CIP) Public Works Director Ralph Qualls gave an overview of the CIP program including current and future projects, funding sources and descriptions. E. Questions and Answers E. Public Comments Kathy Stakey discussed the number of Cupertino library visits and checkouts, and urged the City Council to fund Monday hours for the entire year. Debbie Stauffer said she was pleased that the Council would be addressing the matter of the fountains at the Quinlan Community Center and at the Civic Center Plaza, and she recommended an alternative water-play solution at the Plaza until the play fountain was reopened. She also noted that the question of a dog park May 27, 2008 Cupertino City Council Page 3 had been sent to the Parks and Recreation Commission for review, and asked about the procedure for funding such a project. Mayor Sandoval explained that if anew project was approved, Council could consider funding at that time or also consider it during their mid-year budget review. G. Council Comments The City Council members asked for more information on the following items: • The $405,000 estimate to re-roof the Monta Vista Recreation Center • A summary of the City Council and Planning Commission budgets • Information on the proposed community calendar • The scope of the Information Technology storage project • Retiree Medical Actuarial Report regarding trust fund establishment • A policy on commission fund-raising, in particular with regard to the Safety Fair • The scope of project for the Crossroads plan • The Community Development budget, specifically the BMR Housing manual, Maitri Transitional Housing, Cleo Avenue appropriation, and review of the Crossroads vs. the Housing Element in terms of sustainability • Economic Development project report • Capital Improvement Project (CIP) PowerPoint presentation • Summary of what the city provides to the schools • Which CIP projects have started and which are pending • A reconciliation of the CIP/Expenditure differences • Anew CIP summary showing projects and funding • More information on the steel building at the yard • Investigate an alternative play option for the civic center plaza • Steps for disaster preparedness reimbursements • Estimates for the Linda Vista ponds CIP, a dog park CIP, and walk to school/traffic calming operations • More information on the Simms property Council concurred to receive the report, and discuss these items again at the first of two public hearings on June 2. 3. Review of summer schedule of Council meetings Mahoney/Wang moved and seconded to cancel the July 15 meeting. Wong made a friendly amendment to also cancel the meeting of July 1 and have staff check the calendar to see if a meeting is necessary. The motion carried unanimously. May 27, 2008 Cupertino City Council Page 4 ORAL COMMUNICATIONS ADJOURNMENT At 9:45 p.m. the meeting was adjourned. Kimberly Smith City Clerk Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on the Internet at www.cupertino.org. Click on Agendas & Minutes/City Council/ Packets. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.cupertino.org and click on View Meetings Online. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.