12-139 First Amendment Santa Clara Valley Transportation Authority Agreement for project readiness activities FIRST AMENDMENT TO FUNDING AGREEMENT
BETWEEN THE CITY OF CUPERTINO AND
THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
FOR PROJECT READINESS ACTIVITIES
THIS FIRST AMENDMENT is to the AGREEMENT between the CITY OF
CUPERTINO, a"Member Agency,"referred to herein as "RECIPIENT," and the
SANTA CLARA VALLEY TRANSPORTATION AUTHORITY, referred to herein as
"VTA," that was executed on May 24, 2011.
Section II, paragraph 1 is amended to read:
1. To develop a project concept(s) (PROJECT) and submit a grant application(s) to
VTA, MTC, Caltrans or Federal Department of Transportation under existing
administered programs.
Section III, paragraph 2 is amended to read:
2. To contribute a maximum of$75,000.
Section II,paragraph 4 is amended to read:
4. To submit quarterly invoices to VTA with details of all costs incurred during the
invoice period until the $75,000 are expended or the grant application(s) are
submitted,whichever occurs first.
Section IV,paragraph 5 is amended to read:
5. Funds expire after June 30, 2013 unless extended by the VTA Board.
THE CITY OF CUPERTINO SANTA CLARA VALLEY
(RECIPIENT) TRANSPORTATION AUTHORITY(VTA)
/./
David Brandt,City Manager Date Michael T.Burns Ge ral Manager / ate
tY g g
Approved as to Form and Legality: Approved as to Form:
)1141 7/
Car. ade,City Attorney Date Evel Tran, '- for As • tant Counsel Date
\`
PUBLIC WORKS DEPARTMENT
CITY HALL
c,s.I94. 10300 TORRE AVENUE •CUPERTINO,CA 95014-3255
TELEPHONE:(408)777-3354 www.cupertino.org
CUPERTINO
CITY COUNCIL STAFF REPORT
Meeting: October 16,2012
Subject
Amend agreement with Santa Clara Valley Transportation Authority (VTA) for Project
Readiness Initiative (PRI) funding.
Recommended Action
Authorize the City Manager to negotiate and execute an amendment to the agreement with VTA
to secure up to $50,000 in additional PRI funding.
Discussion
In March 2010, the VTA Board of Directors programmed $1 million for a new VTA-
administered grant program called the"Project Readiness Initiative". The objective of the PRI is
to provide grants to VTA member agencies to help them develop project concepts and produce
grant applications for upcoming competitive surface transportation grant programs. VTA issued
a funding agreement for Cupertino in March 2011, confirming the city's $25,000 allocation. The
funds are available on a reimbursement basis and are issued to repay eligible expenses.
In spring 2011, VTA confirmed for City staff that the proposed joint cities Stevens Creek Trail
study led by Sunnyvale would be eligible to receive a portion of Cupertino's allocation if
desired. In June 2011, the City Council's adopted budget for 2011-12 included $10,000 for the
Stevens Creek Trail joint cities study to be reimbursed from the city's $25,000 PRI allocation,
and $15,000 in PRI reimbursements for the Stevens Creek Corridor Park and Restoration Phase 2
project.
In September 2011, the Sunnyvale City Council authorized acceptance of financial contributions
from Cupertino, Mountain View and Los Altos to help fund the joint cities Stevens Creek Trail
study, and authorized cooperative agreements as :ieeded. In September 2011, the VTA Board
approved extending the term of the PRI program until June 30, 2013 or until the approved
funding is depleted.
By spring 2012, funding remained available in the PRI program and VTA member agencies were
eligible for a second allocation of $25,000. The City of Sunnyvale had requested additional
contributions toward the joint cities Stevens Creek Trail study, and requested $8,000 from
Cupertino. In the spring 2012 budget discussions, 1he City Council supported pursuing a second
allocation of PRI funds. The Council directed that a second round of PRI funds, as available, be
used to reimburse Sunnyvale for $8,000 of expenses for the joint cities trail study, and that
$17,000 be used to fund a McClellan Road sidewalk study to evaluate installation of a sidewalk
in the tri-school area between Orange Avenue and San Leandro Avenue. These items were
included in the adopted CIP.
Staff approached the VTA and confirmed that available PRI funds remained and that VTA could
prepare a funding amendment. VTA has since notified us that we can request an additional
$50,000 rather than $25,000.
Staff recommends that the City Council authorize execution of an amendment to the VTA-City
PRI funding agreement, and direct staff to request up to $50,000 in added PRI funds. Staff
recommends using $25,000 of the second round PRI funding as already noted in the adopted CIP
(i.e., $8,000 for the joint cities trail study and $17,000 for the McClellan Road sidewalk study
project). Staff further recommends that Council authorize using the additional $25,000 to pursue
further potential grants for Stevens Creek Corridor Park and Restoration Phase 2 (up to $7,000)
and the remainder to augment the budget for the McClellan Road Sidewalk Study project
($18,000), and adjustment of the capital project budgets accordingly.
Lastly, staff recommends that the City Council authorize the staff to implement actions as
needed with VTA or Sunnyvale to facilitate implementation of the PRI transfer. The City of
Sunnyvale has now launched the joint cities trail study and has accrued expenses that are eligible
for reimbursement via Cupertino's PRI allocation.
Sustainability Impact
Design and implementation of the projects funded by the PRI program will support non-
vehicular transportation modes and the city's sustainability goals.
Fiscal Impact:
Implementation of the recommended actions would increase grant-funded activities and require
the city to advance up to $50,000 in reimbursable expenses associated with three existing capital
projects: the joint cities Stevens Creek Trail study,,:he McClellan Road Sidewalk Study, and
Stevens Creek Corridor Park and Restoration Phase 2. These expenses would be reimbursed by
grant funding.
Prepared by: Gail Seeds, Park Restoration and Improvement Manager
David Stillman, Senior Civil Engineer
Reviewed by: Timm Borden, Director of Public Works Department
Approved for Submission by: David Brandt, City Manager
Attachments:
A—Executed Funding Agreement