13-036 Hazmat Doc, Zen Doctor, Provide Asbestos and Lead Testing of Wood Stockpile 22221 McClellan Rd., McClellan Ranch OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE•CUPERTINO, CA 95014-3255
S1.i9sm TELEPHONE: (405) 777-3223• FAX: (408) 777-3366
WEBSITE:www.cupertino.org
CUPERTINO
April 9, 2013
HazMat Doc
Zen Doctor
3080 Olcott Street, Ste. 135D
Santa Clara, CA 95054
Re: Asbestos and Lead Testing of Wood S1:ockpile at 22221 McClellan Rd.
Enclosed for your records is a fully executed original copy of the agreement with the City
of Cupertino. If you have any questions, please contact the Public Works Department at
(408) 777-3354.
Sincerely,
Kirsten Squarcia
Deputy City Clerk
Enclosure
cc: Public Works
CITY OF
AGREEMENT
CITY OF CUPERTINO
� �,� 1030 0 Torre Avenue
/4,yt."s� V-t-cl Cupertino, CA 95014 ,r�7� j'W CUPERTINO 408-777-3200 NO.��'vJ
THIS AGREE T, made and entered into this 4th day of April 2013 is by and between the CITY
OF CUPERTINO (Hereinafter "CITY") and HazMat Doc, Zen Doctor, 3080 Olcott Street, Suite
135D, Santa Clara, CA 95054, phone no. 408-748-0055.
Hereinafter "CONTRACTOR"), in consideration of their mutual covenants, the parties agree as
follows:
CONTRACTOR shall provide or furnish the following specified services and/or materials: to
provide Asbestos and Lead testing of the Wood Stockpile at 22221 McClellan Rd., McClellan
Ranch
Check box if services are further described in an Exhibit. yir
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: Exhibit A
Proposal.
TERM: The services and/or materials furnished under this Agreement shall commence on April 6,
2013 and shall be completed no later than May 15, 2013. �-
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
Not to exceed on a Time and Materials Basis $580.00 without City's written approval
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers
employed on a Public Works contract in excess of $1,000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor shall, to the fullest extent allowed by law, indemnify, defend, and hold
harmless the City and its officers, officials, agents, employees and volunteers against any and all
liability, claims, stop notices, actions, causes of action or demands whatsoever from and against
any of them, including any injury to or death of any person or damage to property or other liability
of any nature, arising out of, pertaining to, or related to the performance of this Agreement by
Contractor or Contractor's employees, officers, officials, agents or independent contractors.
Contractor shall not be obligated under this Agreement to indemnify City to the extent that the
damage is caused by the sole or active negligence or willful misconduct of City, its agents or
employees. Such costs and expenses shall include reasonable attorneys' fees of counsel of City's
choice, expert fees and all other costs and fees of litigation.
Subcontracting. Contractor has been retained due to their unique skills and Contractor may not
substitute another, assign or transfer any rights or obligations under this Agreement. Unless prior
written consent from City is obtained, only those people whose names are listed this Agreement
shall be used in the performance of this Agreement.
Page 1 of 3
HazMat Doc Agreement
Assignment. Contractor may not assign or transfer this Agreement, without prior written consent
of CITY.
Insurance. Contractor shall file with City a Certificate of Insurance consistent with the following
requirements
Coverage:
Contractor shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following minimum limits:
Bodily Injury: $1,000,000 each occurrence
$2,000,000 aggregate - all other
Property Damage: $500,000 each occurrence
$1,000,000 aggregate
If submitted, combined single limit policy with aggregate limits in the amounts of$2,000,000 will be
considered equivalent to the required minimum limits shown above.
(3) Automotive:
Comprehensive automobile liability coverage in the following minimum limits:
Bodily injury: $500,000 each occurrence
Property Damage: $500,000 each occurrence
or
Combined Single Limit: $1,000,000 each occurrence
Subrogation Waiver. Contractor agrees that in the event of loss due to any of the perils for which
it has agreed to provide comprehensive general and automotive liability insurance, Contractor shall
look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer
providing comprehensive general and automotive liability insurance to either Contractor or City with
respect to the services of Contractor herein, a waiver of any right to subrogation which any such
insurer of said Contractor may acquire against City by virtue of the payment of any loss under such
insurance.
Termination of Agreement. The City reserves the right to terminate this Agreement with or
without cause with a seven (7)-day notice. The Contractor may terminate this Agreement with or
without cause with a seven (7)-day written notice.
Non-Discrimination. No discrimination shall be made in the employment of persons under this
Agreement because of the race, color, national origin, ancestry, religion, gender or sexual
orientation of such person
Page 2 of 3
HazMat Doc Agreement
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of
employment in the sense that the relationship of master and servant exists between City and
undersigned. At all times, Contractor shall be deemed to be an independent contractor and
Contractor is not authorized to bind the City to any contracts or other obligations in executing this
Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City. City shall have no right of control as to the manner
Contractor performs the services to be performed. Nevertheless, City may, at any time, observe
the manner in which such services are being performed by the contractor.
The Contractor shall comply with all applicable Federal, State, and local laws and ordinances
including, but not limited to, unemployment insurance benefits, FICA laws, and the City business
license ordinance.
Changes. No changes or variations of any kind are authorized without the written consent of the
City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
NAME:Carmen Lynaugh 408-777-3215 DEPARTMENT:Public Works
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties
have executed this Agreement the day and year first written above.
CONTRACTOR:_ ( CITY O CUPERTINO:
By 1 , C We-A, S B. Z �•e•��
/ By
Title Sid . -Le NSuer/ 1 Title:Public Works Prol ct Mana
Soc. Sec. #or Tax I.D 77-,176496
APPROVALS EXPENDITURE DISTRIBUTION
DEPARTMEMTI:EAD 0P�TE/ _ACCOUNT NUMBER AMOUNT
420-9133-9300 $580.00
CI = '-NEY APPR•VEDAS TO FORM DAT
,r/i 3 . j//74/6P/8
CIT CLERK: „`' DATE
-c,.. VA/L,N._6L)-- `t ( :'(( 3
Page 3 of 3
HazMat Doc Agreement
Hazilfat roc
Environmental Consulting it Management Services
April 3,2013
Via E-Mail; Car.rrTent @cupertlno.org
Ms.Carmen Lynaugb
City of Cupertino
Public Works Project Manager
10300 Torre Avenue
Cupertino,CA 95014
Designated Wood Stockpile at McClellan Ranch
22221 McClellan Road,Cupertino,CA 95014
Ms.Lynangh:
As requested,Hazrnat Doe is pleased to provide the following estimate for sampling the existing wood stockpile at the
above referenced location. Please be advised of the following:
1. Our proposal includes sampling the stockpile for asbestcs and lead as designated in your e-mail;
2. As directed by the California Department of Health Services (DHS) in their Lead Hazard Evaluation —
Reporting Requirements Reminder dated June 5, 2006 HazMat Doc shall submitted C.DPH form 8552 to the
Childhood Lead Poisoning Prevention Branch in Richmond, California for work performed as part of this
survey.
The following estimate includes field technician time, asbestos sample collection and laboratory analysis, lead
sampling and a final written report. The report will be delivered to the city for review.
1. Sampling Technician 3 Flours $70.00/Hour
$210.00
2. Asbestos Samples (Asbestos Analysis qf Bulk 5 Samples $25.00/Sample $125.00
Materials via EPA 600/R-93-J 16 Method using
Polarized Light Microscopy)
3. Lead hi Paint samples Analysis by Flame AAS 5 Samples $25.00/Sample $125.00
4. Report(Lump Sum)
$.120.00
ESTIMATED TOTAL $580,00
Please note you will only be charged for the actual samples collected and analyzed and actual time spent on this
project. Additional samples, if required, will onhv be analyzed after receiving prior authorization from you. If you
require the wood stockpile to be analyzed for other contaminants such as creosote,arsenic,etc.,we can furnish the city
with the appropriate pricing for those analyses.
We appreciate the opportunity to be of service. As always, please feel free to contact us with any questions or
comments,.
Yours sincerely,
HAZM 1O/
ill r
it
,,,n-1.Doctor,
reject Manager
3080 Olcott Street•Suite 135 D •Santa Clara, CA 95054 • Tel 408.748.0055 •Fax 408.748.0066