MRTF 1995Volunteer (~upertino!
McClellan Ranch Master Plan Project
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A pr·oposal to the
David and Luciile Packard Foundation
Volunteer for Cities Project
June 15, 1995
City of
C11pertitio
June 11, 1995
Mr. Hugh C. Burroughs
Director, Special Projects and External Affairs
The David and Lucile Packard Foundation
300 Second Street, Suite 200
Los Altos, CA 94022
Re: Proposal for Foundation Grant
Dear Mr. Burroughs:
The City of Cupertino was invited by The David and Lucile Packard Foundation (Foundation)
to submit a proposal to enhance its volunte•er program. On June 5, 1995 the Cupertino City
Council authorized the City Manager to submit the attached proposal. ·
The proposal addresses the City's interest to use grant funds to assist in meeting the goals of a
project referred to as the McClellan Ranch Master Plan, a plan that was developed primarily by
volunteers. If a grant was received from the Foundation, volunteers would be used to implement
the master plan, including promotion of the facility, fund raising, coordinating activities and/or
establishing historical programs and restoration of the facilities.
The City of Cupertino has had a long-term relationship with volunteers. We believe that our
proposal is unique inasmuch as the McCleHan Ranch Master Plan is a volunteer driven project.
Completion of the goals and objectives can only be accomplished with the assistance of the
community. Upon completion of the projec:t it is our intent to continue to take advantage of the
valuable resources provided by the volunteer community through the maintenance and
enhancement of a center for environmental :resources and leadership.
We would like to thank you for the opportunity to submit this proposal for your review and
consideration.
DDB:ds
Attachments
Prrnted on Recycled Paper
THE DAVID A:---;o LL'CILE PACKARD FOC:'l./DATIO~
Volunteer for Cities Project
Cover Page
NameofCity _____ c_u_p_e_r_ti_n_o ______________________________________ ~
Name of Mayor Wally Dean
Address/Phone and Fax 10200 Torre Avenue
-~--~---~~~---,-~~....------------------Cupertino, California 95014
(408) 777 -3193
(408) 777 -3366 (FAX)
Name of City Manager __ --":D~o-=-na~l=--d""":-:D~·:~B-..ro~wn~~------------------
Phone and Fax __________ (~4-0_8~) -7~7-i.'_-__ 3~2~5~0--...--.-------------------
(408) 77;7 -3366 (FAX)
Name of volunteer coordinator or princ:ipal contact person for this project
(if different from City Manager) William J. Woska
Address/Phone and Fax ----,.(~4~a~a~)~1~1~1----3~z"1~3-----------------
(408) 777 -3366 (FAX)
Title of Project described in proposal __ M_c_c_1e_1_1_a_n_Ra_n_c_h_M_a_s_te_r __ P_1_a_n ______ _
Amount of funds requested ______ $.3_5_,_o_o_o_. o_o ________________________ _
Time frame for use of funds ___ Tw_E_!_l v_e_m_o_n_t_hs __ • ------------------
June 5, 1995 Date of official City Council authoriz11tion to submit proposal _______ _
Signature of official authorized to submit proposal
Date June 11, 1995
Jcltl Second Street. Su rte .!c\'
Los .1/ms. Ca/ifornw ~./,'.!-'
l.//.51 9./8-~(]::,,~
Volunteer Cupertino!
McClellan Ranch Master Plan Project
Introduction
The City of Cupertino has administered a program for several years which encourages members
of the community to provide assistance to local government as volunteers. Participants provide a
valuable service to the City assisting in programs that Cupertino could not otherwise afford to
offer its citizens. The City is committed to maintaining a close relationship between the
community volunteers and City government.
The volunteer program provides a broad source of expertise, talent, and "people-power" for the
several programs as well as an avenue for citiwns to fulfill a civic duty by participating in local
government. Volunteers benefit by acquiring a better understanding and appreciation for local
government while strengthening their community, continuing to apply skill and ability to tasks,
and at the same time developing new skills.
Back~und
In 1976, the City of Cupertino designated McClellan Ranch Park as a nature and rural preserve.
By this designation, the city created a very unique park site located in the middle of a suburban
area. As a preserve, the park will be allowed to remain undeveloped thereby protecting the
natural habitat. A horse ranch during the 1930's and 1940's, this park has a rich history dating
back to pioneer Elisha Stephens, and many historically significant buildings are located on the
grounds, including the original ranch house, milk barn, livestock barn, and Charlie Baer's
blacksmith shop. Throughout the year school groups tour the facility to enjoy the live animal
exhibits sponsored by Rolling Hills 4-H and to learn about the environment in the park's nature
museum.
Three years ago a community volunteer group formulated a series of policies and goals to insure
the continued preservation of this special facility. These goals were incorporated into the
McClellan Ranch Park Master Plan.
The Committee conducted a preliminary needs assessment, researched present park uses, visited
model facilities, and had many meetings ·with community groups to establish a foundation for
the master plan. The essential findings of the Committee called for the preservation and
conservation of the park with a strong desire to enhance and enrich the facilities, functions and
programs located at the McClellan Ranch Park.
The Project
The City proposes to utilize grant funds from the Foundation to implement the McClellan Ranch
Master Plan. Implementation, as the Master Plan itself, will be done through the extensive use of
volunteers. Once restoration of
the facilities to a working
environmental resource center is
complete, various volunteer
groups, such as our local
blacksmith guild, will provide
on-sight educational programs
for all ages.
Volunteers would be used
extensively in satisfying the
following goals and objectives
of the McClellan Ranch Master
Plan:
Goal No. 1 -To foster stewardship of the earth by providing environmental education,
leadership, and resources.
• Convert the McClellan Ranch Park House to an environmental center.
• Maintain and enhance farm, garden, environmental & historical Education programs.
• Provide a center for environmental resources and leadership.
• Continue to develop a partnership with community schools, businesses, and other groups.
• Encourage appropriate community use of the site and its resources.
Goal No. 2 -To protect and preserve the natwral habitat and rural property.
• Control invasive exotic plants and work to re-establish native plants where appropriate.
• Work with the Santa Clara Valley Water District and other jurisdictional agencies to protect
and enhance the quality of the Stevens Crei~k watershed.
• Work to minimize visual, noise, and ecological impacts on the park.
• Develop a sound management plan for the resources of the Park to include identifying any
necessary limitation on use of the area.
Goal No. 3 -To utilize this rare riparian environment/or enjoyment and work.
• Expand park trails to connect with open space areas and other trail systems.
• Work with local schools and other agencies to develop study projects related to park site.
• Maintain and enhance existing trails for use by the public.
• Conduct a study to assess the ecological status of the park.
Goal No. 4 -To share tile rich /1istory of this site with tire community.
• Conduct a study to assess the historical significance of this site.
• Preserve all historic assets including buildings, grounds, and artifacts.
Rolling Hill:-. -H-1 Farm Art>c1
• Provide activities, programs, displays, and classes depicting historical events relating
specifically to the site and generally to historic Cupertino.
• Develop a management plan for the buildings and the historical collections of the site.
• Communicate through print, audio visual, and dramatization, the history of the site and
Cupertino history.
Goal No. 5 -To address issues related to maintenance.
Goal No. 6 -Identify mechanisms to fulfill the stated goals.
• Determine feasibility of forming a Friends of McClellan Ranch Park group, with the
responsibility of coordinating volunteer activities, fundraising, advising and working with the
Parks and Recreation Department in implementing long range plans.
• Seek sources of supplemental funding, in-kind services, and volunteer effort.
These goals illustrate the emphasis that the City of Cupertino places on volunteers in
accomplishing this ambitious project. But for 1he McClellan Ranch Park Ad Hoc Committee,
consisting of volunteers, the goals and objectives set forth in the master plan would not have
been developed.
Proposed Budi:et
The following budget has been proposed for the McClellan Ranch Master Plan Project.
Budget Activity
Training and Development
Promotion-Volunteer McClellan Ranch
Volunteer Recognition
Materials and Supplies
Employee Services
Total
Conclusion
Amount
$ 5,000.00
$ 1,500.00
$ 1,500.00
$20,000.00
$ 7,000.00
$35,000.00
The City of Cupertino has encouraged the Cupertino community to step forward and provide
assistance as volunteers to assist in numerous projects for many years. If successful in obtaining
a Foundation grant, the City will use funds to enhance and expand the volunteer program to
assist in accomplishing the goals and objectives of the McClellan Ranch Park Master Plan.
Moving forward with respect to this ambitious project, conceived generally by volunteers, will
enable the City to develop volunteers for many different types of work, including unique
opportunities related to environmental and ei:::ological issues in the preservation of an historic site
for future generations. Grant funds will also provide the City with the opportunity to develop
and train volunteer supervisors to oversee activities directly related to the project.
Milkbarn and Tank House
View of Fie 1d frJm Trail
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
August :Z4, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
OLD BUSINESS
4. Review and discuss Simms House amendment to the Master Plan.
NEW BUSINESS
5. Report on the Packard Foundation grant.
6. Revised report on the McClellan Ranch operating budget for fiscal year '95-'96.
7. Discussion regarding controlling invasive plants.
APPROVAL OF MINUTES
8. Approval of July 27, 1995 minutes.
WRITTEN COMMUNICATIONS
9.
ADJOURNMENT
10. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force on September 28,
1995, 4:00 p.m., McClellan Ranch Park.
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
November 30, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4. Review and discuss Simms house amendment to the Master Plan.
NEW BUSINESS
5. Review and discuss architect's report -McClellan Ranch Needs Assessment Project.
6. Review revised plans for information center.
7. Determine date of next meeting.
APPROVAL OF MINUTES
8. Approval of October 26, 1995 minutes.
WRITTEN COMMUNICATIONS
9.
ADJOURNMENT
10. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force.
DRAFT
SIMMS HOUSE AMENDMENT
Although the Master Plan states that in the near term the Simms house should be converted to
preserve related uses, the McClellan Ranch Task Force reached the following consensus in May,
1995:
After a walk-through of the Simms house and based upon the observations of the Chief
Building Official, the Task Force concluded it may not be economically viable to
convert the house to public meeting space. As an alternative, an outdoor wet lab station
north of the house might be desirable while allowing the residential use to continue.
Consequently, the Task Force is recommending the following amendments to the Master Plan,
Building and Site Use Section.
Simms Property
• Current Use: No Reference
• Revised Recommended Uses: Because the area is near to the creek, the field, and locked
storage (the Simms house) it could be use by junior high, high school, college students, and
amateur scientists for an outdoor field laboratory. Students and scientists could set up
temporary microscopes to study the soil and aquatic microbiologic life in the area.
• Revised Recommended Improvements:
1. Outdoor laboratory benches with some sinks and running water could be installed for
use by students as part of an outdoor field laboratory.
2. A small circle of log benches could be installed to assist with student instruction.
3. Electricity and water should be provided.
4. Concrete benches and permanent laboratory tables should be installed.
Simms House
• Current Use: The house has been used as affordable housing for low income families since
1991; with an agreement to reconsider this arrangement in 1995.
• Current Recommended Uses: All buildings at McClellan Ranch Park should have uses
appropriate to a nature and rural preserve consistent with the founding City Ordinance and
the Master Plan goals and objectives. The following are three complimentary and
simultaneous uses:
1. The house should be used as rented office space for environmental groups as it would
be able to accommodate a large organization.
2. The living room can be rented as meeting space to accommodate environmental and
other community groups at low cost. This would ensure that there is an affordable
large meeting space available. It can be rented by the local colleges and high schools
for daytime teaching activities.
3. The meeting space and kitchen can be available as a retreat site on weekends to local
community and environmental groups who would like to meet in a semi-rural setting.
All rental of office and meeting space would be offered with the understanding that
environmental and local historical groups would be given priority, followed by
selected non-profit organizations.
• Revised Recommended Uses: Since the costs of renovating the Simms house for public
occupancy are prohibitive, the house should remain in affordable housing subject to
Innovative Housing and C.D.B.G. Funding.
Simms Basement
• Current Use: The basement is not being utilized at this time.
• Recommended Uses: The basement is ideal for use as a wet laboratory/classroom to
promote education of the creek/riparian habitat as well as other sciences.
• Recommended Improvements:
1. Install counters, wet sinks, lab tables and overhead lighting.
2. Install storage space, cabinets and shelving.
3. Extend security system to include basement.
• Revised Recommended Uses: Part of the basement could be used for the storage of
scientific and laboratory equipment and materials used in the park for educational and
scientific purposes.
• Revised Recommended Improvements:
1. Install storage space, cabinets and shelving.
2. Extend security system to include basement.
3. Install deadbolted locked storage partitions for equipment and records storage.
4. Provide storage of chairs and tables.
5. Evaluate upgrading of downstairs bathroom for public use.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
February 23, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:02 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Charles Liggett, Howard Johnson (arrived 4:04p.m.)
Randall Binkley
Stephen G. Do\.\' ling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (arrived 5: lOp.m.)
5. Task Force endorsed the three phase capital improvement program for the park (ATTACHMENT A).
6. Task Force provided direction for the general park information sign structure:
a. Located near or in conjunction with the sundial.
b. Low, panorama panels in a semi-circle facing the field.
c. Information to include park purpose, habitat information, historical data, and schedule of events.
7. A sign must be posted advising park users of potential, natural risks.
8. Director distributed draft historical context repo1t from consultant.
9. Task Force agreed current waste disposal containers in garden area are unsightly and ineffective.
Initially a sign will be posted directing proper disposal. Methods will be evaluated at a future time.
APPROVAL OF MINUTES
10. Charles Liggett moved and Bob Hopkins seconded the motion to approve the minutes of January 26
meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
11. None.
ADJOURNMENT
12. Barbara Banfield moved and Bob Hopkins seconded the motion to adjourn at 5:15 p.m. to the
regularly scheduled meeting of the McClellan Ranch Task Force on March 23, 1995.
McClellan Ranch Task Force
Capital Improvements Recommendations
McClellan Ranch Park
City Council has adopted a long range Master Plan for utilization of the buildings and
grounds for environmental, historical, and agricultural preservation.
PHASE I
Nature Museum
Blacksmith Shop
Garden Shed
Tack Room
Utilities
Garden Fence
TOTAL
PHASE II
McClellan House
Milk Barn
Big Barn
TOTAL
PHASE III
Simms House
'95-'96
$21,000
20,500
6,000
25,000
27,800
??
$100,300
'96-'97
$41,500+
53,000+
24,500+
$119,000+
'97-'98
??
CALL TO ORDER
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
January 26, 1995
McClellan Ranch Park
MINUTES
1. At 4:05 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Randall Binkley, Charles Liggett
Howard Johnson
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
5. Director introduced newly appointed caretaker, Robert Hook.
6. Archives and Architecture representative, Glory Anne Laffey and architect, Craig Meinweser,
presented a status report on the historical study of park structures. The study is expected to be
completed by late summer.
7. Director presented estimates of renovation costs for museum, blacksmith shop, tack room and shed.
The Task Force discussed the scope of work for each of the structures.
8. Following discussion, the Task Force determi.ned that due to the total cost for renovating the
structures, the improvements should be phased in over several years. Secondly, since the historical
assessment will not be completed until the late summer, the first year ('95-'96) projects would be the
museum, blacksmith shop, tack room, and garden shed. The McClellan house, barn, tank house and
milk barn would be funded in subsequent years based on renovation estimates. It was also agreed
that new perimeter fencing for the community gardens should be included.
9. Director informed the committee that the ropes course applicants had removed the item from the
January agenda in order to investigate an alternative location.
APPROVAL OF MINUTES
10. Randall Binkley moved and Barbara Banfield seconded the motion to approve the minutes of
December 15 meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
10. None.
ADJOURNMENT
10. Barbara Banfield moved and Bob Hopkins seconded the motion to adjourn at 5:15 p.m. to the
regularly scheduled meeting of the McClellan Ranch Task Force on February 23, 1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
October 26, 1995
McClellan Ranch Park
Conferen~e Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4. Review and discuss Simms House amendment to the Master Plan.
NEW BUSINESS
5. Review revised plans for information center.
6. Discussion regarding the role of the Task Fon::e.
7. Discussion regarding controlling invasive plants.
APPROVAL OF MINUTES
8. Approval of September 28, 1995 minutes.
WRITTEN COMMUNICATIONS
10.
ADJOURNMENT
11. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force on November 30,
1995, 4:00 p.m., McClellan Ranch Park.
CITY OF CUPERTINO
McCLELLAN RA1'rCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
July 27, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4. Review and discuss Simms house recommendations.
NEW BUSINESS
5. Review and discuss plans for park kiosk and information panels.
APPROVAL OF MINUTES
6. Approval of June 22, 1995 minutes.
WRITTEN COMMUNICATIONS
7.
ADJOURNMENT
8. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on August 24,
1995.
CALL TO ORDER
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
C&V~er 30, 1995
McClellan Ranch Park
MINUTES
1. At 4:00 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
Lonnie Toensfeldt, Charles Liggett, Ethel Worn, Bob Hopkins,
Ralph Eddy
Howard Johnson, Randall Binkley
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (arrived 4:25 pm)
4. Following discussion, the task force approved the Simms house amendment with the following change to
the revised recommended uses for the house: "Sini;e the recommendation is not in consonance with the
Master Plan, a review of this amendment will be conducted in 1998." Bob Hopkins moved and Ethyl
Worn seconded the motion to approve the Simms house amendment. Motion passed unanimously.
NEW BUSINESS
5. Consultants Glory Anne Laffey and Craig Mineweaser reviewed the draft architects report on four of the
structures in the park. The task force reached basilc decisions about how the structures will eventually be
used which will allow the architect to completf: the study, following is a summary of the proposed,
general uses:
Barn -Housing and display of farm equipment and appropriate farm animals.
Tank House -Repair for preservation only as the park's "signature piece".
Milk Barn -Upgrade bathrooms and demonstration of milking activities.
Ranch House -Long Term use as caretaker's residence and remove mobile home.
-Continue existing use as office and meeting space.
-Conference room to be used for small group lecture/agricultural discussion and education
programs.
6. After review, the task force endorsed the information center plans as revised by the architect.
7. The date of the next meeting was set at January 25, 1996.
APPROVAL OF MINUTES
8. Charles Liggett moved and Ralph Eddy seconded the motion to approve the minutes of the October 26,
1995 meeting.
WRITTEN COMMUNICATION
9. None.
ADJOURNMENT
10. Bob Hopkins moved and Charles Liggett seconded the motion to adjourn to the regularly scheduled
meeting of McClellan Ranch Task Force on Thursday, January 25, 1996, 4:00 p.m., McClellan Ranch
Park.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
October 26, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGE:'.'fDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4. Review and discuss Simms House amendment to the Master Plan.
NEW BUSINESS
5. Review revised plans for information center.
6. Discussion regarding the role of the Task Fon~e.
7. Discussion regarding controlling invasive plants.
APPROVAL OF MINUTES
8. Approval of September 28, 1995 minutes.
WRITTEN COMMUNICATIONS
10.
ADJOURNMENT
11. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force on November 30,
1995, 4:00 p.m., McClellan Ranch Park.
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
September 28, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
OLD BUSINESS
4. Review and discuss Simms House amendment to the Master Plan.
NEW BUSINESS
5. Report on the Packard Foundation grant.
6. Revised report on the McClellan Ranch operating budget for fiscal year '95-'96.
7. Discussion regarding controlling invasive plants.
8. Report on new garden sign.
APPROVAL OF MINUTES
9. Approval of July 27, 1995 minutes.
WRITTEN COMMUNICATIONS
10.
ADJOURNMENT
11. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force on October 26,
1995, 4:00 p.m., McClellan Ranch Park.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
October 26, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:00 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
Howard Johnson, Randall Binkley, Lonnie Toensfeldt,
Charles Liggett, Ethel Worn, Bob Hopkins, Ralph Eddy (arrived 4:20 pm)
None
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
4. After reconsidering his position, commissioner member Johnson requested that another member prepare
the draft amendment. The chair and staff will prepare a draft for task force review at the November
meeting.
NEW BUSINESS
5. Landscape architect, Gordon Andrew presented the revised plan for the park information center. Issues
raised by the Task Force included design of the benches, specimen trees and their location, and
modifications to the kiosk. Following discussion, the Task Force voted to endorse the plan with the
suggested changes; member Johnson voted "no" and member Worn "abstained."
6. Members of the Task Force commented upon how they felt about the efforts to date of the Task Force.
Some members expressed frustration over the perceived lack of progress in some areas and the possible
misrepresentation of information. Other members felt the Task Force has attained significant
achievements and the scope of tasks is appropriate. The need for an advocacy group was expressed, as
well as a solution to the current financial constraints. The suggestion was made to review the individual
priorities established early on by the Task Force.
7. Following discussion, the Task Force agreed to eliminate the "Tree of Heaven" from the park. Various
means of eliminating the plants were discussed including removal (labor intensive), cutting down, and
application of round-up. Staff will discuss a strategy with Public Works.
APPROVAL OF MINUTES
8. Charles Liggett moved and Randall Binkley seconded the motion to approve the minutes of the
September 28, 1995 meeting. Motion passed. Bob Hopkins abstained.
WRITTEN COMMUNICATION
9. None.
ADJOURNMENT
10. Charles Liggett moved and Randall Binkley seconded the motion to adjourn to the regularly scheduled
meeting of McClellan Ranch Task Force on Thursday, November 30, 1995, 4:00 p.m., McClellan Ranch
Park.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
August 24, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
OLD BUSINESS
4. Review and discuss Simms House amendment to the Master Plan.
NEW BUSINESS
5. Report on the Packard Foundation grant.
6. Revised report on the McClellan Ranch operating budget for fiscal year '95-'96.
7. Discussion regarding controlling invasive plants.
APPROVAL OF MINUTES
8. Approval of July 27, 1995 minutes.
WRITTEN COMMUNICATIONS
9.
ADJOURNMENT
10. Adjournment to regularly scheduled meeting of McClellan Ranch Task Force on September 28,
1995, 4:00 p.m., McClellan Ranch Park.
CITY OF CUPERTINO
McCLELLAN RAl'~CH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
July 27, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4. Review and discuss Simms house recommendations.
NEW BUSINESS
5. Review and discuss plans for park kiosk and information panels.
APPROVAL OF MINUTES
6. Approval of June 22, 1995 minutes.
WRITTEN COMMUNICATIONS
7.
ADJOURNMENT
8. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on August 24,
1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
June 22, 1995
McClellan Ranch Park
Conference Room
4:00 ip.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Review and discuss Simms house recommendations.
6. Report on the Packard Foundation grant.
7. Report on the community gardens organizational change.
8. Report on McClellan Ranch operating budget for fiscal year '95-'96.
APPROVAL OF MINUTES
9. Approval of April 27, 1995 minutes.
10. Approval of May 25, 1995 minutes.
WRITTEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on July 27,
1995.
•. ,
Cupertino
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
May 25, 1995
McClellan Ranch Park
Conferem~e Room
4:00 p.m.
AGENDA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Walk-through of Simms house with building official.
6. Status report regarding park sign program at sundial.
APPROVAL OF MINUTES
7. Approval of April 27, 1995 minutes.
WRITTEN COMMUNICATIONS
8.
ADJOURNMENT
9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on June 22,
1995.
.of
Cupertino
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
April 27, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Report on Capital Improvement Project review by City Council.
6. Request to discuss rehab projects with community service groups.
7. Consideration of a bee project in 4-H area.
8. Discussion regarding transition of the Simms house.
APPROVAL OF MINUTES
9. Approval of March 23, 1995 minutes.
WRITTEN COMMUNICATIONS
10.
ADJOURNMENT
11. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on May 25,
1995.
.of
Cupertino
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
March 23, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGEJ~DA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Comments regarding draft historical context r1eport.
6. Report on proposed changes to garden program.
APPROVAL OF MINUTES
7. Approval of February 23, 1995 minutes.
WRITTEN COMMUNICATIONS
8.
ADJOURNMENT
9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on April 27,
1995.
SPECIAL NOTE:
The City Council review of the five year fiscal forecast and capital improvements program is
scheduled for Monday, March 27, 7:00 p.m., City Hall Conference Room C& D.
CITY OF CUPERTINO
McCLELLAN RAN1CH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
February 23, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Review '95 -'96 Capital Improvement recommendations.
6. Discuss general park information sign structure.
7. Discuss Risk Management Advisory regarding bee hive.
8. Distribute draft Historical Context Report from consultant.
9. Discuss dumpster situation at the Ranch.
APPROVAL OF MINUTES
10. Approval of January 26, 1995 minutes.
WRITTEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on March 23,
1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
January 26, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Introduction of newly appointed caretaker, Robert Hook.
6. Presentation by Archives and Architecture regarding historical assessment of the McClellan
house, Barn, Tank House, and Milk Barn
7. Presentation of cost estimates for the renovation of the Museum, Blacksmith Shop, Tack Room
and Garden Shed
8. Discussion regarding Capital Improvement Program recommendations.
9. Status report on the Ropes Course
APPROVAL OF MINUTES
10. Approval of December 15, 1994 minutes.
WRITTEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on February 23,
1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
January 26, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:05 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Randall Binkley, Charles Liggett
Howard Johnson
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
5. Director introduced newly appointed caretaker, Robert Hook.
6. Archives and Architecture representative, Glory Anne Laffey and architect, Craig Meinweser,
presented a status report on the historical study of park structures. The study is expected to be
completed by late summer.
7. Director presented estimates of renovation costs. for museum, blacksmith shop, tack room and shed.
The Task Force discussed the scope of work for each of the structures.
8. Following discussion, the Task Force determilned that due to the total cost for renovating the
structures, the improvements should be phased in over several years. Secondly, since the historical
assessment will not be completed until the late summer, the first year ('95-'96) projects would be the
museum, blacksmith shop, tack room, and garden shed. The McClellan house, barn, tank house and
milk barn would be funded in subsequent years based on renovation estimates. It was also agreed
that new perimeter fencing for the community gardens should be included.
9. Director informed the committee that the ropes course applicants had removed the item from the
January agenda in order to investigate an alternative location.
APPROVAL OF MINUTES
10. Randall Binkley moved and Barbara Banfield seconded the motion to approve the minutes of
December 15 meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
10. None.
ADJOURNMENT
10. Barbara Banfield moved and Bob Hopkins seconded the motion to adjourn at 5:15 p.m. to the
regularly scheduled meeting of the McClellan Ranch Task Force on February 23, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
March 23, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:04 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
Staff absent:
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Charles Liggett, Howard Johnson, Randall Binkley
None
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (Maternity Leave)
Charles Liggett introduced the newly appointed Museum Director Ethel Worn
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
5. Task Force members submitted written corrections and changes to the draft historical context report.
6. Dowling related plans to revise the administration of the community gardens. Staff is meeting with
Garden Advisory Committee to develop a proposal.
7. Dowling provided a status report on Capital Improvement Program. McClellan Ranch projects may
be moved out to fiscal year '98-'99.
APPROVAL OF MINUTES
8. Charles Liggett moved and Bob Hopkins seconded the motion to approve the minutes of February
23, 1995 meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
9. None.
ADJOURNMENT
10. Adjournment at 4:50 p.m. to the regularly sch:!duled meeting of McClellan Ranch Task Force on
Thursday, April 27, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
April 27, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:03 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
Bob Hopkins, Ralph Eddy, Charles Liggett, Ethel Worn,
Howard Johnson, Randall Binkley, Lonnie Toensfeldt (arrived 4:06pm)
None
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
The Task Force elected Howard Johnson Vice Chair. (Charles Liggett moved and Randall Binkley
seconded the motion. All in favor.)
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
5. Director reported that City Council authorized the McClellan Ranch Capital Improvement projects
begin in fiscal year '98 -'99, and that efforts begin right away to seek volunteer support for some of
the renovations. The Task Force asked that a copy of the operating budget for '95-'96 be presented.
6. Task Force authorized discussions with Cupertino Rotary for assistance in renovating the Blacksmith
Shop.
7. Task Force authorized Rolling Hills 4-H to develop a bee exhibit/project in an appropriate location.
8. Task Force requested a tour of the Simms house with the Chief Building Official to identify code
upgrades for public assembly. Item to be agendized for May meeting.
APPROVAL OF MINUTES
9. Ralph Eddy moved and Bob Hopkins seconded the motion to approve the minutes of March 23, 1995
meeting. All in favor. Howard Johnson abstained.
WRITTEN COMMUNICATION
10. None.
ADJOURNMENT
11. Adjournment at 5:30 p.m. to the regularly scheduled meeting of McClellan Ranch Task Force on
Thursday, May 25, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
May 25, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:00 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
Staff absent:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Bob Hopkins, Ralph Eddy, Charles Liggett, Ethel Worn,
Howard Johnson, Randall Binkley, Lonnie Toensfeldt
None
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (maternity leave)
5. After a walk-thru of the Simms house and based upon the observations of the Chief Building
Official, the Task Force concluded it may not be economically viable to convert the house to public
meeting space. As an alternative, an outdoor wet lab station north of the house might be desirable
while allowing the residential use to continue. A sub-committee of Bob Hopkins and Howard
Johnson will prepare an amendment to the Master Plan for review by the Task Force.
6. The Task Force discussed the park signage program near the sundial and concluded that the park
rules kiosk should be relocated adjacent to the restroom building and disabled parking.
APPROVAL OF MINUTES
7. Approval of the April 27, 1995 minutes was continued to the next meeting.
WRITTEN COMMUNICATION
8. None.
ADJOURNMENT
9. Adjournment at 6:10 p.m. to the regularly sch1:!duled meeting of McClellan Ranch Task Force on
Thursday, June 22, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
April 27, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:03 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
Bob Hopkins, Ralph Eddy, Charles Liggett, Ethel Worn,
Howard Johnson, Randall Binkley, Lonnie Toensfeldt (arrived 4:06pm)
None
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
The Task Force elected Howard Johnson Vice Chair. (Charles Liggett moved and Randall Binkley
seconded the motion. All in favor.)
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
5. Director reported that City Council authorized the McClellan Ranch Capital Improvement projects
begin in fiscal year '98 -'99, and that efforts begin right away to seek volunteer support for some of
the renovations. The Task Force asked that a copy of the operating budget for '95-'96 be presented.
6. Task Force authorized discussions with Cupertino Rotary for assistance in renovating the Blacksmith
Shop.
7. Task Force authorized Rolling Hills 4-H to develop a bee exhibit/project in an appropriate location.
8. Task Force requested a tour of the Simms house with the Chief Building Official to identify code
upgrades for public assembly. Item to be agendized for May meeting.
APPROVAL OF MINUTES
9. Ralph Eddy moved and Bob Hopkins seconded the motion to approve the minutes of March 23, 1995
meeting. All in favor. Howard Johnson abstained.
WRITTEN COMMUNICATION
10. None.
ADJOURNMENT
11. Adjournment at 5:30 p.m. to the regularly sch1~duled meeting of McClellan Ranch Task Force on
Thursday, May 25, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
July 27, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:06 p.m. meeting was called to order.
ROLL CALL
Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
Howard Johnson (Vice-Chair Johnson conducted the meeting in Chair
Toensfeldt's absence), Bob Hopkins, Randall Binkley
Ethel Worn, Loninie Toensfeldt, Charles Liggett
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
4. Review and discussion regarding Simms house recommendations was continued to the next meeting.
NEW BUSINESS
5. Consultant, Gordon Andrews, presented two conceptual plans for renovation and upgrading of the
sundial area. Each member of the committee was given an opportunity to comment on strengths and
weaknesses of plan A & B. Significant discuss.ion centered on the degree of development of the
sundial area; the majority of the committee felt the level of improvement proposed was appropriate
and necessary. The committee provided input to the consultant for preparation of a single
preliminary plan.
6. The committee discussed several topics:
a. The need to have a specific volunteer corp for the Hertert native plant garden.
b. Possible support from Cupertino Rotary for repairing the Blacksmith Shop.
c. Howard Johnson announced that volunteers have removed 90% of the puncture vine.
d. Need to identify type of fencing for perimeter of gardens.
e. Staff to review fire protection strategy.
APPROVAL OF MINUTES
7. Barbara Banfield moved and Randall Binkley s.econded the motion to approve the minutes of the
April 27, 1995 meeting. Bob Hopkins and Ralph Eddy abstained.
WRITTEN COMMUNICATION
8. None.
ADJOURNMENT
9. Bob Hopkins moved and Ralph Eddy seconded the motion to adjourn to the regularly scheduled
meeting of McClellan Ranch Task Force on Thursday, August 24, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
June 22, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:05 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
Bob Hopkins, Charles Liggett, Howard Johnson,
Randall Binkley,, Lonnie Toensfeldt
Bob Hopkins, Ethel Worn, Ralph Riddle substituted for Ralph Eddy
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
4. Following discussion, Charles Liggett moved and Randall Binkley seconded a motion authorizing
staff to proceed with Rotary Club's restoration of the Blacksmith shop as per the Master Plan.
Motion passed unanimously.
NEW BUSINESS
5. Committee member Johnson presented a draft amendment regarding the Simms house section of the
Master Plan. The Task Force provided input on the draft and Johnson will return next meeting with a
revised draft.
6. Director reported on the Packard Foundation grant application. If awarded, City will receive $35,000
for volunteer projects at McClellan Ranch Park.
7. Director distributed organizational revisions to the community garden program approved by
gardeners.
8. Director distributed copies of the 1995-1996 ope:rating budget for McClellan Ranch Park. Director to
investigate funding for tack room roof and garden fencing.
9. Task Force discussed parking problems adjacent to the garden entrance. Staff will look into
appropriate signage, gardeners will be noticed by mail, and 4-H to announce parking restrictions.
APPROVAL OF MINUTES
10. Charles Liggett moved and Howard Johnson s.econded the motion to approve the minutes of the
April 27, 1995 meeting.
11. Charles Liggett moved and Howard Johnson seconded the motion to approve the minutes of the May
25, 1995 minutes.
WRITTEN COMMUNICATION
12. None.
ADJOURNMENT
13. Adjournment at 5:34 p.m. to the regularly scheduled meeting of McClellan Ranch Task Force on
Thursday, July 27, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
March 23, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:04 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
Staff absent:
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Charles Liggett, Howard Johnson, Randall Binkley
None
Stephen G. Dow ling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (Maternity Leave)
Charles Liggett introduced the newly appointed Museum Director Ethel Worn
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
5. Task Force members submitted written corrections and changes to the draft historical context report.
6. Dowling related plans to revise the administration of the community gardens. Staff is meeting with
Garden Advisory Committee to develop a proposal.
7. Dowling provided a status report on Capital Improvement Program. McClellan Ranch projects may
be moved out to fiscal year '98-'99.
APPROVAL OF MINUTES
8. Charles Liggett moved and Bob Hopkins seconded the motion to approve the minutes of February
23, 1995 meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
9. None.
ADJOURNMENT
10. Adjournment at 4:50 p.m. to the regularly scht::duled meeting of McClellan Ranch Task Force on
Thursday, April 27, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
February 23, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:02 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Charles Liggett, Howard Johnson (arrived 4:04p.m.)
Randall Binkley
Stephen G. Dow ling, Director of Parks and Recreation
Barbara Banfield, City Naturalist (arrived 5:10p.m.)
5. Task Force endorsed the three phase capital improvement program for the park (ATTACHMENT A).
6. Task Force provided direction for the general park information sign structure:
a. Located near or in conjunction with the sundial.
b. Low, panorama panels in a semi-circle facing the field.
c. Information to include park purpose, habitat information, historical data, and schedule of events.
7. A sign must be posted advising park users of potential, natural risks.
8. Director distributed draft historical context repo1t from consultant.
9. Task Force agreed current waste disposal containers in garden area are unsightly and ineffective.
Initially a sign will be posted directing proper disposal. Methods will be evaluated at a future time.
APPROVAL OF MINUTES
10. Charles Liggett moved and Bob Hopkins seconded the motion to approve the minutes of January 26
meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
11. None.
ADJOURNMENT
12. Barbara Banfield moved and Bob Hopkins seconded the motion to adjourn at 5:15 p.m. to the
regularly scheduled meeting of the McClellan Ranch Task Force on March 23, 1995.
City of Cupertino
McCLELLAN RANCH TASK FORCE
Regular Meeting of
January 26, 1995
McClellan Ranch Park
MINUTES
CALL TO ORDER
1. At 4:05 p.m. meeting was called to order.
ROLL CALL
2. Committee members present:
Committee members absent:
Staff present:
ORAL COMMUNICATION
3. None
UNFINISHED BUSINESS
4. None
NEW BUSINESS
Lonnie Toensfeldt, Bob Hopkins, Ralph Eddy
Randall Binkley, Charles Liggett
Howard Johnson
Stephen G. Dowling, Director of Parks and Recreation
Barbara Banfield, City Naturalist
5. Director introduced newly appointed caretaker, Robert Hook.
6. Archives and Architecture representative, Glory Anne Laffey and architect, Craig Meinweser,
presented a status report on the historical study of park structures. The study is expected to be
completed by late summer.
7. Director presented estimates of renovation costs for museum, blacksmith shop, tack room and shed.
The Task Force discussed the scope of work for ·~ach of the structures.
8. Following discussion, the Task Force determined that due to the total cost for renovating the
structures, the improvements should be phased in over several years. Secondly, since the historical
assessment will not be completed until the late summer, the first year ('95-'96) projects would be the
museum, blacksmith shop, tack room, and garden shed. The McClellan house, barn, tank house and
milk barn would be funded in subsequent years based on renovation estimates. It was also agreed
that new perimeter fencing for the community gardens should be included.
9. Director informed the committee that the ropes course applicants had removed the item from the
January agenda in order to investigate an alternative location.
APPROVAL OF MINUTES
10. Randall Binkley moved and Barbara Banfield seconded the motion to approve the minutes of
December 15 meeting. Motion passed unanimously.
WRITTEN COMMUNICATION
10. None.
ADJOURNMENT
10. Barbara Banfield moved and Bob Hopkins seconded the motion to adjourn at 5:15 p.m. to the
regularly scheduled meeting of the McClellan Ranch Task Force on February 23, 1995.
•. ,
Cupertino
CALL TO ORDER
1. 4 '05 (Y»"--
ROLL CALL
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular M1;!eting of
June 22, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
2. A001f='~ f-~o(?( .. q ~I V-)O"R,.._)
P-Ak{?H ~£)OLE.. 5v<7 · \.::~ F.00'-i'
ORAL COMMUNICATIONS
3. Members of the audience regarding matters net on the agenda. -NoN€.
UNFINISHED BUSINESS
4. '
NEW BUSINESS
5. Review and discuss Simms house recommendations. -1..--:>~ v-, -=> (?-ETD~
6. Report on the Packard Foundation grant. I :"lf°-D
7. Report on the community gardens organizational change.
8. Report on McClellan Ranch operating budget for fiscal year '95-'96.
4,. Ct..<2-¥-1t--~G ~~ c;;;,.f\.(2,0E.-) ~~-ANc-E-
APPROVAL OF MINUTES r c+1 "e tf J Afl({l()....__1·-E:.--O
9. Approval of April 27, 1995 minutes. ~ /.l(,)'~I'~
10. Approval of May 25, 1995 minutes.
'---C-1J-'/h?U( J
WRITIEN COMMUNICATIONS Vcv->p..,-(L{)
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on July 27,
1995.
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CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
June 22, 1995
McClellan Ranch Park
Conference Room
4:00 11.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Review and discuss Simms house recommendations.
6. Report on the Packard Foundation grant.
7. Report on the community gardens organizational change.
8. Report on McClellan Ranch operating budget for fiscal year '95-'96.
APPROVAL OF MINUTES
9. Approval of April 27, 1995 minutes.
10. Approval of May 25, 1995 minutes.
WRITTEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on July 27,
1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
May 25., 1995
McClellan Ranch Park
Conference Room
4:00 (t.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Walk-through of Simms house with building official.
6. Status report regarding park sign program at sundial.
APPROVAL OF MINUTES
7. Approval of April 27, 1995 minutes.
WRITTEN COMMUNICATIONS
8.
ADJOURNMENT
9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on June 22,
1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
April 27, 1995
McClellan Ranch Park
Conference Ro0m
4:00 p.m.
AGEr~DA
3. Members of the audience regarding matters net on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Report on Capital Improvement Project review by City Council.
6. Request to discuss rehab projects with community service groups.
7. Consideration of a bee project in 4-H area.
8. Discussion regarding transition of the Simms house.
APPROVAL OF MINUTES
9. Approval of March 23, 1995 minutes.
WRITTEN COMMUNICATIONS
10.
ADJOURNMENT
11. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on May 25,
1995.
City of DRAFT
Cupertillo
Cupertino Community Gardens
Discussion Points for Revisions to
the Community Garden Program
Cupertino Parks and Recreation Department
• Administer garden fees and contracts
• Provide publicity, promotional materials, mailings, and duplication services
• Maintain garden waiting list
• Provide maintenance of adjacent grounds garden water system, exterior fencing, and
refuse collection
• When necessary, participate on the mediation panel
Volunteer Garden Representatives
• Position subject to one year term
• Evaluate garden plots with written summary
• Enforce garden rules with disciplinary procedures available
• Conduct gardeners orientation and seminars
• Conduct garden tours and placement of new gardeners in available plots
• Serve as liaison to the city staff
• When necessary, participate on the mediation panel
• Recommend rule changes for ballot proc1edure
• Recommend improvements to the Recreation Department
Gardeners
• Elect garden representatives by ballot once a year
• Establish garden rules through ballot procedure
• Maintain garden plot in compliance with established rules
• Garden plots will be reviewed and rules will be enforced by garden representatives
• Gardeners will have a review panel available to mediate in case of any dispute with
garden representatives evaluation
Printed on F'ecycled Paper
.of
Cupertino
CALL TO ORDER
1.
ROLL CALL
2.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
March 2:3, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
ORAL COMMUNICATIONS
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Comments regarding draft historical context report.
6. Report on proposed changes to garden program.
APPROVAL OF MINUTES
7. Approval of February 23, 1995 minutes.
WRITTEN COMMUNICATIONS
8.
ADJOURNMENT
9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on April 27,
1995.
SPECIAL NOTE:
The City Council review of the five year fiscal forecast and capital improvements program is
scheduled for Monday, March 27, 7:00 p.m., City Hall Conference Room C& D.
McClellan Ranch Task Fore•~
Capital Improvements Recommendations
McClellan Ranch Park
City Council has adopted a long range Master Plan for utilization of the buildings and
grounds for environmental, historical, and agricultural preservation.
PHASE I
Nature Museum
Blacksmith Shop
Garden Shed
Tack Room
Utilities
Garden Fence
TOTAL
PHASE II
McClellan House
Milk Barn
Big Barn
TOTAL
PHASE III
Simms House
'95-'96
$21,000
20,500
6,000
25,000
27,800
??
$100,300
'96-'97
$41,500+
53,000+
24,500+
$119,000+
'97-'98
??
McClellan Ranch Task Force
ROS'fER
Parks and Recreation Commissioner
BOB HOPKINS
10300 Torre Avenue
Cupertino, CA 95014
255-9679 (home)
(415) 857-6072 (work)
Director of Parks and Recreation
STEVE DOWLING
10300 Torre Avenue
Cupertino, CA 95014
777-3110 (work)
Department Naturalist
BARBARA BANFIELD
10185 N. Stelling Road
Cupertino, CA 95014
777-3120 (work)
Cupertino Junior High School
RANDALL BINKLEY
1650 S. Bernardo Avenue
Sunnyvale, CA 94087
245-0303 (work)
Audubon Society
HOW ARD JOHNSON
22560 Alcalde Road
Cupertino, CA 95014
255-2422 (home)
Rolling Hills 4-H
LONNIE TOENSFELDT
21640 Fitzgerald Drive
Cupertino, CA 95014
257-4745 (home)
Community Gardeners
RALPH EDDY
10200 Stony dale
Cupertino, CA 95014
739-5337 (home)
Cupertino Historical Society
CHARLES LIGGETT
22415 Palm A venue
Cupertino, CA 95014
446-9190 (home)
756-5868 (work)
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
February 23, 1995
McClellan Ranch Park
Conference Room
4:00 :p.m.
AGENDA
3. Members of the audience regarding matters not on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Review '95 -'96 Capital Improvement recommendations.
6. Discuss general park information sign structure.
7. Discuss Risk Management Advisory regarding bee hive.
8. Distribute draft Historical Context Report from consultant.
9. Discuss dumpster situation at the Ranch.
APPROVAL OF MINUTES
10. Approval of January 26, 1995 minutes.
WRITTEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on March 23,
1995.
CITY OF CUPERTINO
McCLELLAN RANCH TASK FORCE
Regular Meeting of
CALL TO ORDER
1.
ROLL CALL
2.
ORAL COMMUNICATIONS
January 26, 1995
McClellan Ranch Park
Conference Room
4:00 p.m.
AGENDA
3. Members of the audience regarding matters 111ot on the agenda.
UNFINISHED BUSINESS
4.
NEW BUSINESS
5. Introduction of newly appointed caretaker, Robert Hook.
6. Presentation by Archives and Architecture regarding historical assessment of the McClellan
house, Barn, Tank House, and Milk Barn
7. Presentation of cost estimates for the renovation of the Museum, Blacksmith Shop, Tack Room
and Garden Shed
8. Discussion regarding Capital Improvement F'rogram recommendations.
9. Status report on the Ropes Course
APPROVAL OF MINUTES
10. Approval of December 15, 1994 minutes.
WRITIEN COMMUNICATIONS
11.
ADJOURNMENT
12. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on February 23,
1995. .
MCCLELLAN RANCH TASK FORCE
Building Improvements
•!• Denotes Master Plan Item
Once the McClellan Ranch Historical Assessment has been
completed, those costs will have to be added to the appropriate
building.
McClellan Ranch House
• Modify existing handicap parking stalls to comply with current AD.A
• Review approach (including ramp) to building for A.D.A compliance
and modify accordingly
• Replace roof -Do not overlay
• Exterior handrails must be replaced for AD.A compliance
• Replace fixtures in #1 bath and kitchen
• Replace furnace grate in hallway to·reduce hazard
• Evaluate integrity of parking overhang
•!• Add climate control system to areas housing historical artifacts
•!• Install room security system to area designated for social/natural
history exhibits
•!• Install metal shelving in basement for storage
•!• Add signage indicating historical significance
Nature Museum
* Evaluate false ceiling supports and consider removing
• Evaluate raising floor in museum space (7" separation currently) to
make both
• Replace door hardware for A.D.A. compliance
• Consider opening/reconfiguring the wall separating the two rooms
(may be load bearing)
• Install G.F.I. outlets at all sinks
•!• Install child-height sinks and toilets
•!• Install a security system
•!• Improve plumbing fixtures, lighting, and turtle tank filtration system
•!• Install professionally designed and constructed interactive, seasonal
exhibits and live animal habitat displays (not included)
1
Construction estimate
Architecture & Engineering
10% contingency
Total Estimate
Construction estimate
Architecture & Engineering
10% contingency
35,600
2,000
3.760
$41,360
18,100
800
1.890
$20,790
Blacksmith Shop
• Evaluate structural integrity
• Install sprinkler system
• Modify forge flue
• Install fan/exhaust system
• Trim tree limbs away from flue
•!• Add standpipe (exterior) and two sprinkler heads (in compliance with
NFPA codes)
•!• Install additional metal floor plate next to forge
•!• Repair bellows
•!• Inspect all electrical systems
•!• Improve security
•!• Extend front ramp to allow for wheelchair accessibility
•!• Add signage indicating historical significance
•!• Repair roof, adding gutters and drains
Milk Barn
• Renovate bathrooms for AD.A. compliance
• Consider installing child height fixtures in bathroom
• Consider raising walkway between bathrooms and milk barn to assist
with AD.A. compliance
• Install water-tight baseboard in bathrooms
• Upgrade signage for bathroom designation
• Consider closing doorway on east end of milk barn for safety reasons
•!• Install plumbing to provide water to sink and trough
•!• Improve drainage in milking parlor (saw cut/concrete floor)
•!• Check electrical system and make necessary repairs for outlets
•!• Add signage indicating historical significance
Garden Shed
• Upgrade for AD.A. compliance
• Install natural light (windows/skylights)
2
Construction estimate
Architecture & Engineering
10% Contingency
Construction estimate
Architecture & Engineering
10% contingency
Construction estimate
Architecture & Engineering
10% contingency
17,830
800
1,860
$20,490
47,200
900
4.810
$52,910
5,000
250
525
$5,775
Big :Parn
• Upgrade for A.D.A. compliance
• Remove existing electrical wiring m: restore with low voltage system
• Analyze structural integrity
• Obtain historical evaluation and designation
• Install lighting and electrical outlets
• Install smoke detection and fire alarm systems
• Add several fire extinguishers
• Repair stall gates
• Improve door mechanisms
• Develop maintenance program to preclude deterioration of building
Tack Room
• Upgrade for A.D,A. compliance
• Consider "switching" location of the door on the norih side with the
window on west end
• Evaluate electrical service
• Analyze presence of asbestos
• Replace roof
• Repair dry rot and sheet rock interior
• Ramp and extend concrete to sheep stalls m: curb cut ramp
•:• Complete installation of interior electrical system in tack room
•:• Install smoke alarms
•:• Replace tack room roof (installed in 1974)
•:• Improve water pressure
•:• Cover sump
•:• Add informational signage
•:• Design and install vehicle drop-off area for gardeners and 4-H
participants, by 4-H entrance
•:• Schedule regular grading of hillside firebreak
Electrical
• Install new 200 AMP electrical service to east end of property
Water
• Improve water pressure and service to east end of property
Construction estimate
Architecture & Engineering
10% contingency
Construction estimate
Architecture & Engineering
10% Contingency
I GRAND TOTAL
19,550
2,300
2.185
$24,035
22,150
550
2.270
$24,970
$4,300
$23,500
$218,1301
MCCLELLAN RANCH TASK FORCE
Building Improvements
•!• Denotes Master Plan Item
Once the McClellan Ranch Historical Assessment has been
completed, those costs will have to be added to the appropriate
building.
McClellan Ranch House
• Modify existing handicap parking stalls to comply w[th current A.D.A.
• Review approach (including ramp) to building for A.D.A. compliance
and modify accordingly
• Replace roof -Do not overlay
• Exterior handrails must be replaced for A.D.A. compliance
• Replace fixtures in #1 bath and kitchen
• Replace furnace grate in hallway to reduce hazard
• Evaluate integrity of parking overhang
•!• Add climate control system to areas housing historical artifacts
•!• Install room security system to area designated for social/natural
history exhibits
•!• Install metal shelving in basement for storage
•!• Add signage indicating historical significance
Nature Museum
* Evaluate false ceiling supports and consider removing
• Evaluate raising floor in museum space (7" separation currently) to
make both
• Replace door hardware for A.D.A. compliance
• Consider opening/reconfiguring the wall separating the two rooms
(may be load bearing)
• Install G.F.I. outlets at all sinks
•!• Install child-height sinks and toilets
•!• Install a security system
•!• Improve plumbing fixtures, lighting, and turtle tank filtration system
•!• Install professionally designed and constructed interactive, seasonal
exhibits and live animal habitat displays (not included)
Construction estimate
Architecture & Engineering
10% contingency
Total Estimate
Construction estimate
Architecture & Engineering
10% contingency
35,600
2,000
3.760
$41,360
18,100
800
1,890
$20,790
Blacksmith Shop
• Evaluate structural integrity
• Install sprinkler system
• Modify forge flue
• Install fan/ exhaust system
• Trim tree limbs away from flue
•!• Add standpipe (exterior) and two sprinkler heads (in compliance with
NFPA codes)
•!• Install additional metal floor plate next to forge
•!• Repair bellows
•!• Inspect all electrical systems
•!• Improve security
•!• Extend front ramp to allow for wheelchair accessibility
•!• Add signage indicating historical significance
•!• Repair roof, adding gutters and drains
Milk Barn
• Renovate bathrooms for A.D .A. compliance
• Consider installing child height fixtures in bathroom
• Consider raising walkway between bathrooms and milk barn to assist
with A.D.A. compliance
• Install water-tight baseboard in bathrooms
• Upgrade signage for bathroom designation
• Consider closing doorway on east end of milk barn for safety reasons
•!• Install plumbing to provide water to sink and trough
•!• Improve drainage in milking parlor (saw cut/concrete floor)
•!• Check electrical system and make necessary repairs for outlets
•!• Add signage indicating historical significance
Garden Shed
• Upgrade for A.D.A. compliance
• Install natural light (windows/skylights)
2
Construction estimate
Architecture & Engineering
10% Contingency
Construction estimate
Architecture & Engineering
10% contingency
Construction estimate
Architecture & Engineering
10% contingency
17,830
800
1.860
$20,490
47,200
900
4.810
$52,910
5,000
250
525
$5,775
Big Barn
• Upgrade for A.D.A. compliance
• Remove existing electrical wiring QI restore with low voltage system
• Analyze structural integrity
• Obtain historical evaluation and designation
• Install lighting and electrical outlets
• Install smoke detection and fire alarm systems
• Add several fire extinguishers
• Repair stall gates
• Improve door mechanisms
• Develop maintenance program to preclude deterioration of building
Tack Room
• Upgrade for A.D.A. compliance
• Consider "switching" location of the door on the north side with the
window on west end
• Evaluate electrical service
• Analyze presence of asbestos
• Replace roof
• Repair dry rot and sheet rock interior
• Ramp and extend concrete to sheep stalls QI curb cut ramp
•!• Complete installation of interior electrical system in tack room
•!• Install smoke alarms
•!• Replace tack room roof (installed in 1974)
•!• Improve water pressure
•!• Cover sump
•!• Add informational signage
•!• Design and install vehicle drop-off area for gardeners and 4-H
participants, by 4-H entrance
•!• Schedule regular grading of hillside firebreak
Electrical
• Install new 200 AMP electrical service to east end of property
Water
• Improve water pressure and service to east end of property
3
Construction estimate
Architecture & Engineering
10% contingency
Construction estimate
Architecture & Engineering
10% Contingency
IGRANDTOTAL
19,550
2,300
2,185
$24,035
22,150
550
2,270
$24,970
$4,300
$23,500
$218,1301