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MRTF 1998McClellan Ranch Task Force NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the McClellan Ranch Task Force of the City of Cupertino, California, scheduled for Thursday, November 18, 1999 at 4:00 p.m. will be cancelled. Dated this 10th day ofNovember, 1999. STATE OF CALIFORNIA COUNTY OF SANTA CLARA CITY OF CUPERTINO ) ) SS. ) Pamela Eggen, being first duly sworn, deposes and says: That she caused the above Notice to be posted near the door of the Cupertino City Council Chamber located at 10300 Torre A venue, Cupertino, California. 1Pamela Eggen, Recording Set;t1et81~ Cupertino, California Pamela Eggen From: Sent: To: Stephen Dowling Tuesday, November 09, 1999 3:09 PM Pamela Eggen The McClellan Ranch Task Force mtg has been cancelled this month (scheduled 11/18/99). Could you please: Post any required notices Sent a note to committee members, Mike will send you an updated roster. Thanx McClellan Ranch Task Force Roster Recreation Supervisor Michael O'Dowd 21975 San Fernando Ave. Cupertino, CA 95014 (408) 777-3143 (Bus.) Department Naturalist Barbara Banfield 22221 McClellan Rd. Cupertino, CA 95014 (408) 777-3149 (Bus.) Cupertino Junior High School Randall Binkley 6245 Tracel Dr. San Jose, CA 95129 (408) 257-3812 (Home) Rolling Hills 4-H Lonnie Toensfeldt 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (Home) Community Gardens Ralph Eddy 10200 Stonydale Cupertino, CA 95014 (408) 739-5337 (Home) 1119/99 Santa Clara Audubon Society Leda Beth Gray 22221 McClellan Rd. Cupertino, CA 95014 (408) 252-3747 Cupertino Historical Society Charles Liggett 22415 Palm Ave. Cupertino, CA 95014 ( 408) 446-9190 (Home) (408) 756-5868 (Bus.) Parks and Recreation Commisioner Vacant CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of CALL TO ORDER 1. ROLL CALL 2. ORAL COMMUNICATIONS August 26, 1999 McClellan Ranch Park Conference Room 4:00 p.m. AGE,NDA 3. Members of the audience regarding matters not on the agenda. UNFINISHED BUSINESS 4. NEW BUSINESS 5. Review '99 -'00 capital projects. 6. Discuss scope of work for big barn. APPROVAL OF MINUTES 7. Approval of May 27, 1999 minutes. WRITTEN COMMUNICATIONS 8. ADJOURNMENT 9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force November 18, 1999. MCCLELLAN RANCH TASK FORCE Facility Improvements, Fiscal Year -'99-'00 Nature Museum • • • Evaluate false ceiling supports and consider removing Replace door hardware for A.D.A. compliance Install child-height sinks • Improve plumbing fixtures, lighting, and turtle tank filtration system • • Install professionally designed and constructed interactiw, seasonal exhibits and live animal habitat displays Improve heating and air circulation Construction estimate Architecture & Engineering I 0% Contingency Big Barn -McClellan Ranch Task Force to revit::w and revise scope of work • Upgrade for A.D.A. compliance • • Remove existing electrical wiring or restore with low voltage system Analyze structural integrity • • • • • Install lighting and electrical outlets Install smoke detection and fire alarm systems Add several fire extinguishers Repair stall gates Improve door mechanisms • Develop maintenance program to preclude deterioration of building Tack Room • • • Upgrade for A.D.A. compliance Tape and plaster interior Ramp and extend concrete to sheep stalls or curb cut ramp •!• Complete installation of interior electrical system in tack room •!• Install smoke alarms and fire extinguishers •!• Add informational signage at park entrance Miscellaneous Construction estimate Architecture & Engineering I 0% Contingency Construction Estimate Architecture & Engineering I 0% Contingency • • Replace drip irrigation system in Hertert Garden with standard system Install window or skylight in gardener's shed Revised 8/12/99 Construction Estimate Architecture & Engineering I 0% Contingency CALL TO ORDER 1. ROLL CALL 2. CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of May 27, 1999 McClellan Ranch Park Conference Room 4:00 p.m. AGENDA ORAL COMMUNICATIONS 3. Members of the audience regarding matters not on the agenda. UNFINISHED BUSINESS 4. NEW BUSINESS 5. Discussion regarding McClellan Ranch Park Flood Plain Issues. APPROVAL OF MINUTES 6. Approval of February 25, 1999 minutes. WRITTEN COMMUNICATIONS 7. ADJOURNMENT 8. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force August 26, 1999. CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of May 27, 1999 McClellan Ranch Park MINUTES CALL TO ORDER 1. At 4: 10 p.m. meeting was called to order. ROLL CALL 2. Committee members present: Committee members absent: Staff Present: ORAL COMMUNICATIONS 3. Task Force members: Eddy, Harwood, T oensfeldt Leda Beth Gray represented Audubon Binkley, Liggett (Devereaux Rendler in his place), O'Dowd Dowling, Banfield • Park Amphitheater to be rebuilt by Synopsis. • Dowling reported on Council's direction to develop a master plan for Stevens Creek Trail, Blackberry Farm and McClellan Ranch as a total project site. • Banfield reported that she will be limiting the practice of weed spraying by Public Works. UNFINISHED BUSINESS 4. None. NEW BUSINESS 5. Discussion regarding McClellan Ranch Park flood plain issues. APPROVAL OF MINUTES 6. Approval of February 25, 1999 minutes. Motion passed unanimously. WRITTEN COMMUNICATIONS 7. None. ADJOURNMENT 8. Adjournment at 4:55 p.m. to the regularly scheduled meeting of McClellan Ranch Task Force August 26, 1999. McClellan Ranch Task Force ROS~fER Director of Parks and Recreation STEVE DOWLING 10300 Torre Avenue Cupertino, CA 95014 777-3110 (Bus.) Department Naturalist BARBARA BANFIELD 10185 N. Stelling Road Cupertino, CA 95014 777-3120 (Bus.) Cupertino Junior High School RANDALL BINKLEY 1650 S. Bernardo A venue Sunnyvale, CA 94087 245-0303 (Bus.) Rolling Hills 4-H LONNIE TOENSFELDT 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (Home) Community Gardeners RALPH EDDY 10200 Stonydale Cupertino, CA 95014 739-5337 (home) Santa Clara Audubon Society VACANT Cupertino Historical Society CHARLES LIGGETT 22415 Palm A venue Cupertino, CA 95014 446-9190 (Home) 756-5868 (Bus.) Blackberry Farm MICHAEL O'DOWD 21975 San Fernando Av. Cupertino, CA 95014 777-3140 (Bus.) Parks and Recreation Commissioner SALEEM SHAIKH 103 71 Rivera Road Cupertino, CA 95014 725-1217 (Home) 487-2589 (Bus.) 5/27/99 McClellan Ranch Task Force ROS'"fER Director of Parks and Recreation STEVE DOWLING 10300 Torre Avenue Cupertino, CA 95014 777-3110 (Bus.) Department Naturalist BARBARA BANFIELD 10185 N. Stelling Road Cupertino, CA 95014 777-3120 (Bus.) Cupertino Junior High School RANDALL BINKLEY 1650 S. Bernardo Avenue Sunnyvale, CA 94087 245-0303 (Bus.) Rolling Hills 4-H LONNIE TOENSFELDT 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (Home) Community Gardeners RALPH EDDY 10200 Stonydale Cupertino, CA 95014 739-5337 (home) Santa Clara Audubon Society GARTH HARWOOD 22221 McClellan Road Cupertino, CA 95014 252-3747 (Bus.) Cupertino Historical Society CHARLES LIGGETT 22415 Palm A venue Cupertino, CA 95014 446-9190 (Home) 756-5868 (Bus.) Blackberry Farm MICHAEL O'DOWD 21975 San Fernando Av. Cupertino, CA 95014 777-3140 (Bus.) Parks and Recreation Commissioner SALEEM SHAIKH 10371 Rivera Road Cupertino, CA 95014 725-1217 (Home) 487-2589 (Bus.) 315199 CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of CALL TO ORDER 1. ROLL CALL 2. ORAL COMMUNICATIONS February 25, 1999 McClellan Ranch Park Conference Room 4:00 p.m. AGENDA 3. Members of the audience regarding matters not on the agenda. UNFINISHED BUSINESS 4. Discussion regarding McClellan Ranch Park natural features vs. maintenance practices. NEW BUSINESS 5. Review park boundary map. 6. Review '99 -'00 Capital Improvement Projects. APPROVAL OF MINUTES 7. Approval of September 3, 1998 minutes. WRITTEN COMMUNICATIONS 8. ADJOURNMENT 9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force May 27, 1999. CITY OF CUPERTINO McCLELLAN RA:SCH TASK FORCE Regular Meeting of February 25, 1999 McClellan Ranch Park MINUTES CALL TO ORDER 1. At 4:07 p.m. meeting was called to order. ROLL CALL 2. Committee members present: Binkley, Eddy, Harwood, Liggett and Toensfeldt Committee members absent: Harwood Staff present: Stephen Dowling, Director of Parks and Recreation Barbara Banfield, City Naturalist ORAL COMMUNICATIONS 3. None. UNFINISHED BUSINESS Michael O'Dowd, Recreation Supervisor 4. The Task Force discussed maintenance trucks driving through the field. Following discussion, O'Dowd was directed to forward a memo to Public Works requesting vehicles not be driven through the field. NEW BUSINESS 5. The Task Force reviewed the park boundary maps. The Task Force requested more information regarding flood plain maps and policies. 6. The Task Force reviewed the three projects targeted for Fiscal Year 1999-2000. The three projects are: Nature Museum, Big Barn, and 4-H Tack Room. The Task Force revised the scope of work for each facility and added two smaller projects: replacement of the drip irrigation system in the Hertert Garden and install a window in the gardener's shed. APPROVAL OF MINUTES 5. Approval of September 3, 1999 minutes. Motion passed unanimously. WRITTEN COMMUNICATIONS 6. ADJOURNMENT 7. Adjournment at 5:45 p.m. to the regularly scheduled meeting of McClellan Ranch Task Force on May 27, 1999. MCCLELLAN RANCH TASK FORCE Facility Improvements, Fiscal Year -'99-'00 Nature Museum * Evaluate false ceiling supports and consider removing • Replace door hardware for A.D.A. compliance •!• Install child-height sinks and toilets I •!• Improve plumbing fixtures, lighting, and turtle tank filtration system •!• Install professionally designed and constructed interactive, seasonal exhibits and live animal habitat displays Big Barn • Upgrade for A.D.A. compliance Construction estimate Architecture & Engineering I 0% Contingency • Remove existing electrical wiring or restore with low voltage system • Analyze structural integrity • Install lighting and electrical outlets • Install smoke detection and fire alarm systems • Add several fire extinguishers • Repair stall gates • Improve door mechanisms • Develop maintenance program to preclude deterioration of building Tack Room • Upgrade for A.D.A. compliance Construction estimate Architecture & Engineering 10% Contingency • Consider "switching" location of the door on the north side with the window on west end • Analyze presence of asbestos • Replace roof • Tape and plaster interior • Ramp and extend concrete to sheep stalls or curb cut ramp •!• Complete installation of interior electrical system in tack room •!• Install smoke alarms and fire extinguishers •!• Add informational signage Miscellaneous '/ Construction Estimate Architecture & Engineering 10% Contingency • Replace drip irrigation system in Hertert Garden with standard system • Install window of skylight in gardener's shed Revised 2/25/99 Construction Estimate Architecture & Engineering 10% Contingency McClellan Ranch Task Force ROSrfER Parks and Recreation Commissioner BOB HOPKINS 10300 Torre Avenue Cupertino, CA 95014 255-9679 (home) 447-5382 (work) Director of Parks and Recreation STEVE DOWLING 10300 Torre Avenue Cupertino, CA 95014 777-3110 (work) Department Naturalist BARBARA BANFIELD 10185 N. Stelling Road Cupertino, CA 95014 777-3120 (work) Cupertino Junior High School RANDALL BINKLEY 1650 S. Bernardo Avenue Sunnyvale, CA 94087 245-0303 (work) 11/19/98 Rolling Hills 4-H LONNIE TOENSFELDT 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (home) Community Gardeners RALPH EDDY 10200 Stonydale Cupertino, CA 95014 739-5337 (home) Santa Clara Audubon Society GARTH HARWOOD 22221 McClellan Road Cupertino, CA 95014 252-3747 (work) Cupertino Historical Society CHARLES LIGGETT 22415 Palm A venue Cupertino, CA 95014 446-9190 (home) 756-5868 (work) Blackberry Farm MICHAEL O'DOWD 21975 San Fernando Av. Cupertino, CA 95014 777-3140 (work) CALL TO ORDER 1. ROLL CALL 2. ORAL COMMUNICATIONS CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of September 3, 1998 McClellan Ranch Park Conference Room 4:00 p.m. AGENDA 3. ·Members of the audience regarding matters not on the agenda. UNFINISHED BUSINESS 4. Review fire break strategies. NEW BUSINESS 5. Review and comment on proposed residential unit (T.McNair) adjacent to Simms property. 6. Status report on 4-H/garden water system. 7. Review '98-'99 capital projects scope of work. 8. Discussion regarding McClellan Ranch Park natural features vs. maintenance practices. APPROVAL OF MINUTES 9. Approval of May 28, 1998 minutes. WRITTEN COMMUNICATIONS 10. ADJOURNMENT 11. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on November 19, 1998. CALL TO ORDER CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of September 3, 1998 McClellan Ranch Park MINUTES 1. At 4:02 p.m. meeting was called to order. ROLL CALL 2. Committee members present: Committee members absent: Staff present: Guests: ORAL COMMUNICATIONS 3. None. UNFINISHED BUSINESS Binkley, Eddy, Harwood, Liggett and Toensfeldt Hopkins Stephen Dowling, Director of Parks and Recreation Barbara Banfield, City Naturalist Michael O'Dowd, Recreation Supervisor Robert Cowan, Dtrector of Community Development Ciddy Wordell, City Planner Tom McNair, Architect 4. Task Force discussed the pros and cons of mowing vs. disking the field fire break. Although mowing is more costly than disking, mowing is less disruptive to the habitat. Consequently the committee voted 4-3 to mow the firebreak in the field. Staff will present fire marshal recommendations by the spring for a comprehensive fire break program for the entire park. NEW BUSINESS 5. Architect, Tom McNair, presented his proposed development of a residential unit adjacent to the Simms house. Several Task Force members complimented the design as being sensitive to environment and setting. Issues of concern were: • Task Force would like a copy of the arborist report • During grading, an arborist should be on site • Some concern with exterior material • Interfacing between park property and private property • Availability for guest parking • Exterior lighting becoming excessive • Impacts on Simms house during construction • Retaining natural landscaping • Park users will not be viewed as intrusive by the homeowner • Vistas from the park during different seasons 6. Dowling reported on the condition of the water supply lines for the 4-H area and gardens. Improvements are necessary. (Refer to Item #7) 7. Following discussion, the Task Force agreed to following scope of work for the '98 -'99 Capital Improvement Program: McClellan House • Paint exterior of building • Remove aluminum cover over main doorway, and replace with an architecturally appropriate wooden cover (consistent with cover over front porch) • Complete A.D.A. upgrades Blacksmith Shop • Contract with historical architect to engineer and design structural upgrades • Replace roof • Implement upgrades as funds allow Water System • Tap into existing meter for gardens at the backflow device and run a separate 2 inch plastic line to the pole barn, tack room and install new hose bibs in the gardens. 8. Discussion regarding McClellan Ranch Park natural features vs. maintenance practices were continued to the November McClellan Ranch Task Force Meeting. APPROVAL OF MINUTES 9. Approval of May 28, 1998 minutes. Motion passed unanimously. WRITTEN COMMUNICATIONS 10. ADJOURNMENT 11. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on November 19, 1998. McClellan Ranch Task Force ROS~rER Parks and Recreation Commissioner BOB HOPKINS 10300 Torre Avenue Cupertino, CA 95014 255-9679 (home) 447-5382 (work) Director of Parks and Recreation STEVE DOWLING 10300 Torre Avenue Cupertino, CA 95014 777-3110 (work) Department Naturalist BARBARA BANFIELD 10185 N. Stelling Road Cupertino, CA 95014 777-3120 (work) Cupertino Junior High School RANDALL BINKLEY 1650 S. Bernardo Avenue Sunnyvale, CA 94087 245-0303 (work) 8/21/98 Rolling Hills 4-H LONNIE TOENSFELDT 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (home) Community Gardeners RALPH EDDY 10200 Stonydale Cupertino, CA 95014 739-5337 (home) Santa Clara Audubon Society GARTH HARWOOD 22221 McClellan Road Cupertino, CA 95014 252-3747 (work) Cupertino Historical Society CHARLES LIGGETT 22415 Palm A venue Cupertino, CA 95014 446-9190 (home) 756-5868 (work) MCCLELLAN RANCH TASK FORCE Building Improvements •!• Denotes Master Plan Item Once the McClellan Ranch Historical Assessment has been completed, those costs will have to be added to the appropriate building. McClellan Ranch House • Modify existing handicap parking stalls to comply with current A.D.A. Completed • Review approach (including ramp) to building for A.D.A. compliance and modify accordingly • Replace roof -Do not overlay Completed • Exterior handrails must be replaced for A.D.A. compliance • Replace fixtures in #1 bath and kitchen • Replace furnace grate in hallway to reduce hazard • Evaluate integrity of parking overhang Completed •!• Add climate control system to areas housing historical artifacts •!• Install room security system to area designated for social/natural history exhibits •!• Install metal shelving in basement for storage •!• Add signage indicating historical significance Blacksmith Shop • Evaluate structural integrity • Install sprinkler system • Modify forge flue • Install fan/exhaust system • Trim tree limbs away from flue •!• Add standpipe (exterior) and two sprinkler heads (in compliance with NFPAcodes) •!• Install additional metal floor plate next to forge •!• Repair bellows •!• Inspect all electrical systems •!• Improve security •!• Extend front ramp to allow for wheelchair accessibihty •!• Add signage indicating historical significance •!• Repair roof, adding gutters and drains Construction estimate Architecture & Engineering 10% contingency Total Estimate Construction estimate Architecture & Engineering 10% Contingency 35,600 2,000 3.760 $41,360 17,830 800 1.860 $20,490 Water • Improve water pressure and service to east end of property Option A Extend existing PVC line from north side of the barn to the 4 H tack room. Estimate $1,500 Option B Tap into existing meter for the gardens (at the backflow device) and run a separate 2 inch plastic line to barn, tack room and install new hose bibs in gardens (approx. 400') Estimate $5,000 Option C Install a new service meter on McClellan Road and run a new line to the 4 H area and install new hose bibs in gardens. Estimate $8,000 2 Memorandum To: McClellan Ranch Task Force From: Stephen Dowling <:t:J Director of Parks and Recreation Subject: Agenda Item #5 Date: 9/1/98 The property owner of the parcel south of the Simm's house is considering an application for the the development of a residential unit on the site. Although the Planning Commission has discretionary approval of the development, the architect has been asked to make a presentation to the Task Force to obtain your views and opinions regarding visual and operational impacts on the park. Any recommendations to come out of the Task Force will be forwarded to the Parks and Recreation Commission and the Planning Commission. I have enclosed a packet of information provided by the architect for your review prior to the meeting. UPPER LEVEL PLAN I I ROOF PLAN TCM'& OFFICE FF. 3b'5'-' I MID LEVEL PLAN LOWER LEVEL PLAN " ~~G~RAPHI~C SC~ALE ~~I ·,,'··,,, 'b ..JJ-.l' i ' . ~-(1Hn:£'1') I ln~h '" 10 n.. ~\O Ro ""\ M c l A N £ l l c l I 'i ~ l f f ~ 11 I ' ~ '< f ~ t {I [ 'I C £ .1-'.c \" LEC.END QE_~ l-llGM FOIHT etOR'1 D!ltAIH PIPE FlOJJL!NE DATllc'.Sl-IT LIN£ .1 _,-,·;•c·.r . .-"£ '1:' \j';f~ \ \ C.RADINC./DRAINAc.E FLAN / / / / \ BASIS OF ELEVA T)Or'I! arr OF CVPOmM sc:?sf~ l1£:J:.':i :'~~sr: m£ PO~::fOHONl/t#~[ I.MU. ~STA ?t£~~~~ .. fi;~~;;~~ CUVA11CW ~~ ;1fRVAL -1 rur a:::.: :/:,..:G~ ~ts~c~eg(~'/ff:,~ ~~J~t,· ~~:,::c:-;.'7,~;-'f. ~'sr ;::;;,..;: r:°!~~;,:,'A~~~o~~~~o ,~~Y'S F'UifORW:O 8Y (J()NfJAR ANO ~!~~;. ~c:,c:=~ lfm PAR!<, 80<»: "p" OF UAPS. PAGC !~ ASSESSORS PAACEL NUIJ8£R JU-04-067 f 'I~ 1 ,,/ _,,._,./' -/ \ . - \ // -~JECTDATA LOT Al'tfA LOT CCYERA61: ALLOJ.IA.el..E(~J ACT1JAL l!.~.<1-.J CAADN:ro = FILL TOTAL 0Jft1'1LL &LOP2 RATIO FLOOFl:NllE.A LOLel'I: LEVEL. HID LEYEL \Jf>fDE"LE"10L TOTAL ~<IOI'. 391e eJ< 3912 OF ~~C.Y. !DC.T. 24E> CY. WA •032 &F. 1196 &F 1<16 &F. 391<1 eP. 4~61'. - -- EXCEPTIONS FOR DEVELOPMENT OF CERTAIN IIlLLSIDE LOTS The following information describes the relationship of the proposed project to the basic findings necessary for approval of the hillside exception. The text in italics describes the specific finding that must be made, and is followed by my justification for approval. J. The proposed development will not be injurious to property or improvements in the area nor be detrimental to the public health and safety. The project as designed will actually improve the health and safety of the residents of the neighboring property (Simm's House) by controlling drainage and erosion from the uphill slopes. Existing improvements and other neighboring properties will not be detrimentally affected in any way. 2. The Proposed development will not create a hazardous condition for pedestrian or vehicular traffic. The proposed driveway is located on l\.fcClellan Road at a location where the posted speed limit is 10 m.p.h. Line of sight from oncoming vehicles is excellent in both directions. Conditions at the sidewalk for pedestrians will be identical to those found in any other residential lm:ation. Clearly, the proposed development will not create a hazardous condition for vehicular traffic since the posted speed limit is 15 m.p.h. less than those found in most residential neighborhoods. 3. The proposed development has legal access to public streets and public services are available to serve the development. Water, gas, power, telephone and sewer are all available at the street. In addition, sewer lines are located at the bottom of the property. This location would preclude the need for pumping the wa.ste back to the street. Legal access to the site is gained from McClellan Road. 4. The proposed development requires an exception which involves the least modification of, or deviation from, the development regulations prescribed in this Chapter necessary to accomplish a reasonable use of the parcel. The issue at hand is whether or not development will be allowed on slopes of greater than 30 percent. Since the entire allowable buildable area is located on these slopes, the least modification of; or deviation from, the development regulation (Section 19.28.050 C2) is to allow development. Anything less would prevent development outright and deny my family reasonable use of our land. 5. All alternative locations for development on the parcel have been considered and have been found to create greater environmental impacts than the location of the proposed development. The location of our proposed home on the site was determined in response to two main factors. The first issue dealt wiKh the location of the garage and vehicular access to the site. After several discussions and site visits, City officials decided that using the existing driveway that presently serves the Simm's house was not a desirable solution. Access from Mira Vista Avenue was not feasible due to an existing roadway median and poor visibility from vehicles coming around the comer. Therefore, the only location rnmaining for the driveway was from the McClellan Road side of our property. Unfortunately, this is also one of the steepest portions of the site. 2 The garage was located as close to the street as possible, leaving enough room for two cars to park in the driveway without obstructing the sidewalk. These elements were also located five feet away from 1:he southern property line in order to avoid a power pole anchor and to avert the removal of some important hollyleaf cherry trees. The second factor that governed the house location was preservation of the existing natural environment. The inhc~rent beauty of this site and the surrounding open space is derived from the trees and vegetation found within. Therefore, I believe that preservation of these features is the best approach to take toward minimizing the environmental impact of our home. To that end, I consulted with leading horticultural consultant Barrie Coate prior to commencing any design work. He stri:~ssed the importance of minimizing grading under the drip lines of the trees to be preserved. Since much of the site is covered by tree canopies, the area available for cutting the building into the hillside is greatly limited. The traditional design approach of creating a flat building pad and constructing a rectangular home would result in the loss of several important trees, including the large 56" coast live oak. The approach that I have taken is to locate the structure between the existing trees and, where possible, to avoid disturbing the soil below the drip lines. Although it causes the house to be spread out over a greater area, this minor drawback is more than offset by the beneficial screening these trees provide. The proposed development cannot be moved or relocated without adversely affecting the health of these essential assets and creating a. greater environmental impact. 6. The proposed development does not consist of structures on or near known geological or environmental hazards which have been determined by expert testimony to be unsafe or hazardous lO structures or persons residing therein. At the City's request, we have prepar1ed an extensive geologic and geotechnical investigation in response to a review performed by William Cotton and Associates. The slope stability analyses performed show that site slopes are stable under both static and seismic conditions. The im~gular topography found on the upper portions of the site is the result of erosion, not landslide activity. The investigation revealed no evidence of active faulting on the property or any other environmental hazard. I would not be proposing a new home for my family on any site that was not completely safe. 7. The proposed development includes grading and drainage plans which will ensure that erosion and sca"ing of the hillsides caused by necessary construction of roads, housing sites, and improvements will be minimized The vast majority of the proposed grading is related to excavation for the structure and will not be visible once our home is built. The small portion of exposed grading will be easily concealed with ground cover to match the existing vegetation. All drainage will be collected and dissipated in accordance with prescribed standards. This should prevent any future erosion by eliminating the currently uncontrolled drainage. 8. The proposed development does not consist of structures which would disrupt the natural silhouette of ridge lines as viewed from established vantage points on the valley floor ... 3 Our proposed home is not located near any ridgelines and cannot be seen from the valley floor. 9. The proposed development consists of structures incorporating designs, colors, materials, and outdoor lighting which blend with the natural hillside environment and which are designed in such a manner as to reduce the effective visible mass, including building height, as much as possible without creating other negative environmental impacts. Our primary design goal has always b(:en to create a home that minimizes the impact on the site and preserves the rural qualities of the surrounding environment. There are few, if any, precedents that are appropriate given the regional history of the area and the steepness of the terrain. With this in mind, I chose to "borrow" elements from the agricultural vernacular and combine them with forms derived in response to specific site constraints. The family room/dining room/kitchen element alludes to an early American barn and forebay. The clerestory element is consistent with the barn's hayloft. A silo is used to define the entry, and the stairwell tower is reminiscent of a grain elevator. The intent was to create an indirect reference to a farm building n•~stled on the hillside. I believe that this aesthetic style is most appropriate giv1~n the eclectic mix of structures found at McClellan Ranch Park and is compatible with the natural hillside environment. The metal panels proposed for roof and wall sheathing have long been associated with agricultural usage and can still b(: found on many buildings in and around the park. The pre-weathered gray patina is fully consistent with the prescribed color requirements. Metal panels are environmentally friendly because they are made from recycled automobiles. They are maintenance free, non-combustible, and cannot be destroyed by termites or fungus. I recognize that there may be some p(:ople who believe that wood should be used to clad the building. However, the one thing we have learned from the Oakland Hills fire is that the use of combustibl·~ materials in this type of environment is irresponsible and dangerous. Furthennore, wood products and their derivatives require constant maintenance that would be extremely difficult to perform given the site constraints. The only other materials that are non-combustible and low maintenance are stucco and asphalt shingles. Unfortunately, these products do not have the durability of metal and are not in keeping with the agricultural motif The most difficult part of the design process has been complying with the various height and setback requirements. As I mentioned in Item 5 above, the location of 4 the garage was dictated by the placemc~nt of the driveway. The floor elevation was then established in relationship to the street using commonly accepted driveway slope guidelines. Unfortunately, it is impossible for the garage to comply with the maximum height limitations given its position on the site. The stairwell was located immediately adjacent to the garage. This space provides access to the house and serves as the main vertical circulation element connecting all of the various floor levels. Due to the physical needs of my family, an elevator is also proposed in the center of this space. The stairwell is cut deeply into the side of the hill and extends to the height of the garage. It cannot be moved closer to the street without increasing the height of the retaining wall significantly beyond the current 14' limit. Furthermore, this action would require the removal of an important 12" coast live oak. It cannot be moved downslope without increasing the overall height above natural grade. The roof height cannot be reduced due to the hoistway clearances required for the elevator. The kitchen location is also directly related to the garage. In order to avoid traversing six flights of stairs to unload groceries or take out the garbage, a dumbwaiter was added to connect the kitchen vertically with the garage. The dining room and family room were thm placed adjacent to the kitchen. These spaces cannot be lowered without creating an inaccessible floor level or increasing the height of the retaining wall at the stairwell. Tom's office and the basement were located below the garage in order to provide structural support for the loads from CILbove and to reduce the amount of building mass required downslope. I have proposed excavation in this area since it will not adversely impact tree growth or development. The bedroom wing runs transversely across the site between three major trees. The west side of our children's bedrooms are cut into the hill and do not have any openings. In order to provide natural light into their rooms, building codes required that I add clerestory windows above the adjacent roofline. The entire house was designed to wrap around the existing trees and to use their foliage to block off-site views of our home. Nearly a dozen trees currently exist on the upper slopes of the site. Except for the garage, these trees completely screen the front of the house. The rear portion of our home will be most visible from a small clearing along the perimeter trail of McClellan Ranch Park. As you may be awm-e, a large amount of foliage was removed from our two large oak trees by a City maintenance crew. This unauthorized trimming has resulted in a loss of privacy from within our proposed house and created a greater degree of visibility of the structure from the trail.. Had these boughs not been removed, the entire house would have been screened from the trail. Nevertheless, extensive portions of our home will still be obscured from public view. These ar,eas encompass the bedroom wing, clerestory, entry, and portions of the dining room and family room. 5 The area below the family room was intentionally left open in order to minimize the bulk and mass of this element and to allow for the migration of deer across our property. The height of the family room was determined by the location of the foliage that was subsequently removed. Although this area is now visible, it is predominately a one story mass when viewed from below, and represents a minimal impact on the surrounding environment. In summary, our proposed home will be far less visible than the vast majority of homes located in the surrounding neighborhood (including the Simm's house). We are not proposing any clear cutting of trees as has been done on adjoining properties. Where possible, we have cut the building into the hillside in order to reduce the effective visible mass of the structure. The enclosed perimeter footprint of our home is smaller than that of the Simm's house. The primary downhill orientation of the building and roof closely follows the contours of the lot. The downhill elevation has numerous offset building and roof elements that provide varied forms and produce shadow pattiems that reduce the impact of the visual mass. Wall planes are perforated with window openings that provide relief and break up expansive surfaces. Exterior lighting will be shielded to avoid off-site intrusion. 10. The proposed development is located on the parcel as far as possible from public open space preserves or parks (if visible therefrom), riparian co"idors, and wildlife habitats unless such location will create other, more negative environmental impacts. The current design pushes the house a:; far away from the public open space as possible. Moving the house any farther toward the street will result in the loss of two very important trees. These trees, a 12" twin trunk coast live oak and a 24" hollyleaf cherry, have very dense, year·-round foliage and provide a significant amount of screening from the street and neighbors above. Removal of these trees would result in our house being plainly visible from above, and would adversely affect the view quality from the neighbor's home across the street. Obviously, there are conflicting interests at work here. The neighbors above want to see the house moved as far downslope as possible. The City wants the house as far upslope as possible. The proposed design has been created to satisfy both concerns by placing a majority of the structure in the middle of the site, even though our best views are lower downslope. 11. The proposed development includes a landscape plan which retains as many specimen trees as possible, which utilizes drought tolerant native plants and ground covers consistent with nearby vegetation, and which minimizes lawn areas. Our intent is to leave the site in its natLiral state. With one exception, all existing trees shall remain. Any new ground cover required shall match existing. No lawn areas are proposed. • 12. The proposed development confines solid fencing to the areas near a structure rather than around the entire site. 13. No fencing is proposed . The proposed development is otherwise consistent with the City's General Plan and with the purposes of this Chapter described in Section 19.40.010. I believe that the proposed development is fully consistent with the stated goals and objectives of the Cupertino General Plan and zoning ordinance. The design reinforces the predominately low-intensity setting of the community and balances the specific needs of my family with the conservation of natural resources and the protection of life and property from natural hazards. The colors, materials, setbacks, and scale are all compatible with similar structures found in the surrounding neighborhood. 6 EXCEPTION FOR HEIGHT The following information describes the relationship of the proposed project to the basic findings necessary for approval of the height e:xception.. The text in italics describes the specific finding that must be made, and is followed by my justification for approval. A. The subject property is in a hillside area and has slopes of ten percent or greater. The entire buildable area of our land consists of slopes greater than ten percent. B. Topographical features of the subject property make an exception to the standard height restrictions necessary or desirable. The topography of the site has been scalloped by past erosion which has left several very steep eroded banks. Surrounding these banks are narrow swales filled with colluvium. In order for the house to comply with the height requirements, the roof would have to follow the contours of these swales, even though the topography will not be visible in the finished product. For the most part, I have been able to comply with the height requirement by lowering certain sections of the roof The exceptions that have becm requested occur above small anomalies in the topography where it is not feasible or desirable to modify the structure. C. Jn no case, shall the maximum height exceed thirty feet for a principal dwelling or twenty feet for an accessory building or dwelling. The height of the exception requested for our principal dwelling does not exceed thirty feet. D. In no case, shall the maximum height of a structure located on prominent ridge lines, on or above the four hundred and fifty foot contour exceed twenty feet in height. The proposed development is not located on a prominent ridgeline and does not exceed the four hundred and fifty foot contour. <> ' ~ N I I I I ... I "' R I I I a I I I AREA OF BUILDING REQUIRING EXCEPTION FOR HEIGHT 1/16" = l'-0" A D J..._ ) "' "' "' / ' \ \ \ \ \ ' \ ' \ \ \ " ---.... , ____ _ / "' ', ___ po.O --r-;. A--- e/ ------ ----"'~------ / -- --, ~--- I L A L MA -- --- ....... __ c a; . . VARIANCE FOR HEIGHT AND SETBACK ENCROACHMENT The following information describes the relationship of the variance application to the basic findings necessary for approval of a variance. The text in italics describes the specific finding that must be made, and is followed by my justification for approval. A. There are exceptional or extraordinary circumstances or conditions applying to the land, building or use ref erred to in the application, which circumstances or conditions do not apply generally to land, buildings and/or uses in the same district. The entire buildable area of our land consists of slopes greater than 30 percent. By contrast, all of the other homes in the immediate neighborhood are constructed on level lots. The proposed garage is located 10 feet away from the front property line and 5 feet away from the side property line. It will exceed the maximum 28 foot height limit and therefore would need to comply with the second story side yard setback requirement. Although the garage location is propos.ed in the front yard setback, there is plenty of area in the right of way to make up 1:he difference. Adequate space has been provided for two cars to park in the drtveway without blocking the sidewalk. The proposed distance from the garage to the sidewalk is consistent with other homes located in the neighborhood. The floor elevation was established in relationship to the street using commonly accepted dr[veway slope guidelines. A minimum plate height of 8 feet is proposed, and the 4 112 in 12 roof pitch is consistent with surrounding homes. Unfortunately, it is impossible for the garage to comply with the maximum height limitations given its position on the site:::. However, the garage appears to be one story from street level and is completely screened from view on both sides by existing vegetation. The height will only be noticeable from a few select vantage points below the house. The stairwell/ elevator shaft encroaches. into the second story front yard setback an,d a small portion of this structure exceeds the height limitation. The front setback issue is mitigated by virtue of the fact that this element will not be visible from the street or sides due to the screening provided by existing trees. The height issue is unavoidable given the location of the garage and our need for elevator access to the house. B. The granting of the application is necessary for the preservation and enjoyment of substantial property rights of the petitioner. The variances that we are requesting are all related to access. The garage variances are necessary to provide veh[cular access to the site. The stairwell variances are necessary to provide wheelchair access from the garage to the house. Disapproval of any of these variances will deny my family the right to access our property. 2 C. The granting of such application will not, under the circumstances of the particular case, materially affect adversely the health or safety of persons residing or working in the neighborhood of the property of the applicant and will not, under the circumstances of the particular case, be materially detrimental to the public welfare or injurious to property or improvements in said neighborhood. The location of the garage (and therefore the stairwell) was determined in direct response to the concerns of the public welfare. After careful analysis, it was determined by City officials that the proposed location was more desirable than using the driveway leading to the Simm's house and placing our garage at the bottom of the hill. The health and safety of persons, property, and/or improvements will not be adversely affected by approval of the variance. 1::. I I ~ N I R I I a I I ... I I I I I J.._ ) / / / , / \ \ \ ' \ / , / ', ___ po.O --r"G A--- e/ ------. ____ ,,c:::_ _____ - / I L - AREA OF BUILDING REQUIRING VARIANCE FOR HEIGHT 1/16" = l '-0" A D A !_ MA --- .JBQo .... __ _ ;:, I ~ N R I I I .... I I I I I a I I I AREA OF BUILDING REQUIRING VARIANCE FOR SETBACK 1116" = l '-0" A D .!...... ) , ,/ / - -----..... - \ \ \ \ \ \ \ \ \ \ ' " ---........ ____ _ ',___ po.O " / " --,--.. A--- ./ ------ ____ ,,.L_ _____ - / -- --, --~-- --------r '-al-- I '" / rri' '- I L A L;WA - --- 38o.o .... __ _ CALL TO ORDER 1. ROLL CALL 2. ORAL COMMUNICATIONS CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of May 28, 1998 McClellan Ranch Park Conference Room 4:00 p.m. AG:ENDA 3. Members of the audience regarding matters not on the agenda UNFINISHED BUSINESS 4. NEW BUSINESS 5. Response to concerns regarding administration of the community gardens 6. Status report on the '98 -'99 budget, capital projects APPROVAL OF MINUTES 7. Approval of February 26, 1998 minutes WRITTEN COMMUNICATIONS 8. ADJOURNMENT 9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on August 27, 1998 CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of May 28, 1998 McClellan Ranch Park MINUTES CALL TO ORDER 1. At 4:02 p.m. meeting was called to order. ROLL CALL 2. Committee members present: Staff present: Guests: ORAL COMMUNICATIONS 3. None. UNFINISHED BUSINESS Binkley, Eddy, Harwood, Hopkins, Liggett and Toensfeldt Stephen Dowling, Director of Parks and Recreation Barbara Banfield, City Naturalist Roxanne Beverstein, Volunteer Garden Supervisor 4. Chair Toensfeldt expressed her appreciation for the improvements to the 4-H area completed by the city. NEW BUSINESS 5. The Task Force discussed various methods of ge1:ting gardeners to comply with the rules. Several suggestions included financial disincentives to gardeners not in compliance, such as penalties at renewal time. The consensus of the Task Force was that the volunteer garden supervisors must be given more authority to deal with garden infractions. S1:aff will meet with the volunteers to determine rule changes. Toensfeldt asked that the 4-H advisors be invited to the gardener orientation meeting. 6. Dowling reported on the status of proposed capital improvements for "98-'99 Fiscal Year. Depending on council action, the Task Force will review scope of work at next quarterly meeting. The issue of the beehive in the large barn was raised and after discussion, the Task Force voted to allow the beehive to remain. APPROVAL OF MINUTES 7. Approval of February 26, 1998 minutes. WRITTEN COMMUNICATIONS 8. ADJOURNMENT 9. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on August 27, 1998. McClellan Ra11ch Task Force ROSTER Parks and Recreation Commissioner BOB HOPKINS 10300 Torre Avenue Cupertino, CA 95014 255-9679 (home) (415) 857-6072 (work) Director of Parks and Recreation STEVE DOWLING 10300 Torre Avenue Cupertino, CA 95014 777-3110 (work) Department Naturalist BARBARA BANFIELD 10185 N. Stelling Road Cupertino, CA 95014 777-3120 (work) Cupertino Junior High School RANDALL BINKLEY 1650 S. Bernardo Avenue Sunnyvale, CA 94087 245-0303 (work) 5/29/98 Rolling Hills 4-H LONNIE TOENSFELDT 21640 Fitzgerald Drive Cupertino, CA 95014 257-4745 (home) Community Gardeners RALPH EDDY 10200 Stonydale Cupertino, CA 95014 739-5337 (home) Santa Clara Audubon Society GARTH HARWOOD 22221 McClellan Road Cupertino, CA 95014 252-3747 (work) Cupertino Historical Society CHARLES LIGGETT 22415 Palm A venue Cupertino, CA 95014 446-9190 (home) 756-5868 (work) Citv of Cupertllio TO: Members of the McClellan Ranch Task Force FROM: Barbara Banfield, Naturalist SUBJECT: Cupertino Community Gardens DATE: May 26, 1998 Concerns regarding the administrations of th~ community gardens were raised at the last meeting of the McClellan Ranch Task Force. In response the following steps will be taken. • Expedite garden communications with assistance of Parks and Recreation Department secretary. • Make sure all new gardeners receive Cupertino Community Garden Handbook at time they meet with staff or garden representative to select plot. Discontinue practice of waiting until contract and payment has been received before mailing out handbook. • When possible garden representatives should be present at time new gardeners make a plot selection so that an acquaintance can be made. • Annually mail out copy of rules to all renewing gardeners to refresh their memories. • Hold additional new gardeners' orientation meetings for gardeners who missed earlier meetings. • Relocate Naturalist's office to McClellan Ranch Park. • Meet with garden representatives to discuss possible changes in the relationship between members of the Cupertino Community Garden and the Cupertino Parks and Recreation Department. cc: Roxanne Beverstein, Ralph Eddy, Ralph Riddle Printed on Fiecycled Paper February 25, 1998 To: City of Cupertino, Parks & Recreation Dept. From: Volunteer Garden Managers at McClennan Ranch (Ralph Eddy, Ralph Riddle and Roxanne Bfwerstein) The Community Gardens at McClellan Ranch are a precious resource that the City of Cupertino should be proud of. It is a privilege to garden in this beautiful spot and work with some of the most fertile soil in the Santa Clara Valley. Many other cities would be jealous of this resource. As a community garden there is some discipline required to maintain safety, cleanliness, satisfaction for all gardeners. Three gardeners, Ralph Eddy and Ralph Riddle and Roxanne Beverstein, have volunteered to assist the Park and Recreation Department's Representative in managing the garden for the last three years .. During our tenure in this position we have seen the utilization of gardens deterio:rate. The year has been worst we've seen. One of the reasons for this deterioration in the gardens has been the lack of enforcing the terms of agreement between the gardeners and the city. We recommend the Park and Recreation Dept. either direct the garden representative to enforce the rules or empower the volunteer managers to do so. This latter approach has been in operation JLn the city of San Jose for over 15 years. The specific rules that we are concerned with are the following: (Following text is taken from the City of Cupertino "Agreement for Rental of Garden Plot.") #3. All new plot holders must complete an introductory course in organic gardening offers by the Parks and Recreation Department each spring before any preparation of the plot is done. Plot holders who secure plots after the course has been offered must abide by all garden regulations and enroll in the course the following year. Although the three volunteers have offer·ed to teach these classes, and have taught then in the past, none have been held since 1996 .. The classes are the primary means by which new gardeners are introduced to the Community Garden's rules. Failure to hold these classes gives new gardeners an excuse for not following the rules #5. Criteria for taking a plot away whein a gardener is not complying with the rules and regulations of the Community Gardens. A. The Naturalist or a garden repres4~ntative identifies problems which need to be solved by evaluating each pllot separately on a monthly basis. These monthly evaluations are discuss,es with the Recreation Supervisor. The Naturalist contact the appropriate gardener by phone and explains the problems which must be remedied. A reasonable date is negotiated by both parties as to when the solutions will be completed. B. After the negotiated date for clean-up is established, the Naturalist evaluates the appropriate plot on that date. If the plot is judged unsatisfactory by the Naturalist and Ri~creation Supervisor, a 15-day notice is mailed to the appropriate gardener. The 15-day notice simply intends to five the gardener a final warning regarding the problems which need be corrected. In additions, the 15-day notice explains that if compliance is not attained, the garden will lose the privilege to hold a Community Garden Plot. C. On the 15th day of the notice, the Recreation Supervisor and Naturalist evaluate the plot a third time. If the plot is still judged to be unsatisfactory condition, the gardener is called and allso sent a letter telling him/her that all personal belongings must be remov•ed from the plot within 72 hours. After this occurs the first person on th" waiting list is called to fill the plot. These procedures have not been followedl The volunteer managers have evaluated thE~ plots regularly and have reported the status to the Park and Recreation Garden representative. For example several plots were never planted nor attended to in 1997 .. The holders of these plots were never contacted nor asked to relinquish their plots. The following text is taken from the Cupertino Community Garden Handbook. #3. It is the gardeners' responsibility t(JI keep a three foot path at the South and East boundaries of the plot clear and free of all growth at all times through the year. #4. If a gardener chooses not to plant a winter garden by Nov. 1st, the plot must still be maintained by keeping it free of all weeks, rotting vegetation, all debris, etc. We have observed many gardens and paths are overrun with weeds and Bermuda grass which spreads and contaminates other gardenplots. We believe that if these two rules were enforced, then the overall appearance and utility of the gardens would increase dramatically. CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of CALL TO ORDER 1. ROLL CALL 2. ORAL COMMUNICATIONS February 26, 1998 McClellan Ranch Park Conference Room 4:00 p.m. AGENDA 3. Members of the audience regarding matters not on the agenda UNFINISHED BUSINESS 4. NEW BUSINESS 5. Discussion of fiscal year 1998-99 projects 6. Discussion regarding fire breaks in the preserve 7. Discussion regarding Audubon expanding involvement in education programs APPROVAL OF MINUTES 8. Approval of November 20, 1997 minutes WRITTEN COMMUNICATIONS 9. ADJOURNMENT 10. Adjournment to the regularly scheduled meei:ing of McClellan Ranch Task Force on May 28, 1998 CITY OF CUPERTINO McCLELLAN RANCH TASK FORCE Regular Meeting of February 26, 1998 McClellan Ranch Park MINUTES CALL TO ORDER 1. At 4: 10 p.m. meeting was called to order. ROLL CALL 2. Committee members present: Committee members absent: Staff present: Guests: ORAL COMMUNICATIONS Binkley, Eddy, Harwood, Hopkins Liggett, Toensfeldt Stephen Dowling, Director of Parks and Recreation Barbara Banfield, City Naturalist Roxanne Beversi:ein, Volunteer Garden Supervisor 3. Volunteer Garden Supervisor, Roxanne Beverstein, presented a number of concerns regarding management of the community gardens issues, including poor condition of many garden plots, lack of enforcement of garden rules by the department, and lack of support for the garden supervisors by the department. Staff to meet with the garden supervisors and report back to the Task Force. UNFINISHED BUSINESS 4. None. NEW BUSINESS 5. Director reported that improvements to the McCldlan Ranch House, Blacksmith Shop, and water lines are included in the proposed '98 -'99 Capital Improvement Programs. 6. Banfield reported that the Central Fire Marshall would consider moving a firebreak in the field area. Task Force preference is to mow rather than disc a firebreak. Staff to investigate costs and standards for mowing a firebreak. 7. Harwood described a concept of an "Audubon Nature Center" that would emphasize and promote current amenities and programs to a greater extent. One aspect would be to develop volunteer environmental education docents to conduct tours of McClellan Ranch Park. The concept would not require new construction. The Task Force endorsc!d the concept by consensus. APPROVAL OF MINUTES 8. Approval ofNovember 20, 1997 minutes. WRITTEN COMMUNICATIONS 9. ADJOURNMENT 10. Adjournment to the regularly scheduled meeting of McClellan Ranch Task Force on May 28, 1998. ROLLING HILLS OF CUPERTINO 4-H CLUB FARM SITE AT MC CLELl,AN RANCH PARK RANCH PLAN OVERVIEW FOR 1998 The Rolling Hills of Cupertino 4-H Club has had a lease agreement with the City of Cupertino signed April, 1974 for approximately nine-tenths of an acre at McClellan Ranch Park. [The club also uses Monta Vista Community Center for their monthly club meetings.] Currently eleven member use the facility with an additional five to six being added in the spring. Current enrollment in the club is at seventy-four members. Proposed construction at fann site: 1. Double sow shed (pole barn style) for breeding hogs to be constructed in large corral across the north end of first two paddocks of primary pole barn. Approximate size 18' x 14' each pen --total size 36' x 14' 2. Five sheep pens on east side of third paddock, to replace those removed last year (constructed in 1983). Each pen will be 8' wide by 10' deep. Current sheds for each to be refurbished with new roof over pens. 3. Extend goat feeding shed on top of hill on south side of property. Currently nine goats are using the existing sheet. Two of these goats will be leaving. However, seven of the goats are due to kid this spring resulting in a possible addition of 14 kids. Addition to be extended eastward to steer pen fence line. Also will be building one to two additional goat milking stands. 4. Drains --across the goat pen leading to steer pen, also across steer pen at shelter corner. Additionally drains are needed from primary swine pens, as well as at the sow pens. 5. Refurbish the interior of the Tack Room by replacing damaged or missing sheet rock and covering with plaster and paint. Determine what to do about the "bathroom" in the Tack Room. This spring, complete painting of exterior. Refurbish doors. Dialoi with City: 1. Approval for construction proposals as listed above. 2. Request commitment and time line for replacement of primary beam across front of pole barn. (Necessary for operation of primary/slider gate.) This was first requested in 1980 according to a memo in my files. 3. Request commitment and time line to repair of junction of pole barn roof and Tack Room roof. Leak has caused damage to support beam, wet wall (interior and exterior) of Tack Room. pi9s shee.p I I .... ~ Cortt,.,u11ify Gu.tdells caHle pen ( 20 ft. ) Fence Ke.y _,..__...._ Barbed Wire Chai" Lil'lk 0 0 Wood Rollin9 Hil Is lt-H MtClellan Ran'h Par-k Cupert\no. CA Ranch Construction Timeline CONSTRUCTION January February March Goat Pen Roof Complete 1---------- I n side Tack Room Sow Shed Swine/Sheep Fence Goat Shed Extensn Sheep Pens Goat Stand(s) Beef Drain Goat Drain Swine Drain April NOTES Roof repaired $60 Donated/Charlie by March 1 by March 15 by April 4 by April 18 byMay2 ASAP by April 4 by May 2 RANCH WORKIJ~AY SCHEDULE February 7 [Saturday] February 8 [Sunday] Dairy Goat Field Day --pregnant does to SM Clean out tack room, wipe down walls, preparation for interior restoration. Daily use items--put in Sheep area. All others put in barn. Leave r·efrigerator. Workday starting at 10 a.m. February 14-15-16 Valentine's D:!ly Weekend. Due date for second sow (16th)--request quiet--low level of activity. [Saturday, Sunday, Monday] February 17-- [Week of. .. ] February 21 [Saturday] February 28 March 1 [Sunday) March 7 [Saturday] Winter Break Week --members available? Contact Lonnie for work information. Workday starting at 9 a.m. Presentation Day (Lonnie in New Mexico) Workday starting at 10 a.m. Workday starting at 9 a.m. Note: Saturday workdays will start at 9 a.m., Sunday workdays at 10 a.m. Remember to bring gloves, hand tools and lunch. Club will provide drinks. SWINE/SOW PENS DESCRIPTIQN On the north (corral) side of the two swine paddocks at fence line, construct a pole barn approximately forty feet long (running east-west) and fourteen feet deep (running north-south). Facility to be aligned with primary pole barn; to b(: divided into two equal pens. Pole barn to have four gates (two on north side and two on south side); pitch roof constructed of aluminium or plastic corregated panels; sides constructed of swine fence panels. Each post to be installed with raised concrete above ground. Later addition to include concrete pad flooring to cover one-half of floor area; remaining area to be left dirt. Additional latier addition of gutter on north and south sides of roof. MATERIALS Seven -swine fence panels ( 4' x 20') Posts: 7 posts@ 6' 6 posts@ 10' 4 posts@ 12' Linear lumber: ?? Sacret -20 bags 40 Corregated roofing panels of2.5' x 8' Galvanized pipe for gate frames? Hinges, latches, nails, staples 2-7-98 $30 each x 7 = $210 ' ,, .•;_ ".: ,· :-.. ,-: ?r: J(/>( t"( rl. «: '1,• &! 5'1 l.i '/Ji fJJ 'ii <I 1 1 ;, '-,2-~ /_ <. 1: ).'i: /''· ·c·l: ) -------------------~ "J ~ t· ""' 1Ef I r --J X) ~ ' ') ' .. ..... \Jo ~, ..... t, ... , ~< ... ... .,.:. ~ ~ ~ 'a "" : '\.' /*'- ~ >.) "· \., ..... \J ' ~ " ·~ ... ) Ill ., ~ i111 ·~ '~ .v .. ~ .. ....... .,. ·~ :s ~ ( 1, ]]-~ " ~~ ~ '1 ...,: ~-r~ l ' ~ 0 n... I , I -.-· -• _::_. ~ --· ·r···- I I. , -r :·~ ;~: L~~r-. I ~I I ~·~' } .. -+--J .. i : .. ~---1 + ( +l--' .... 1---···--.... -------------~ t----------~-·: •·c( =i~ -......, "· ~ ~-------...---~----~---~ ! . '. I ... , .. ·--fr .. , .... I· : I ' ~--~~-:. r· .· i -~; , .. \ r ... t., ... ; . i--t-; . ~ ~ ~ " '"< ...... ~ n,. t ~ c.. t ~ (' () ~ ~ ~ ~ -~ SHEEP PENS DESCRIPTION In the third paddock, constuct five pens. Each p1~n to be eight feet wide and twelve feet deep, perpendicular to the perimeter garden fence on the east side and facing the walkway. Each pen will have a four foot gate. All fencing to be of"swine panels". Sheds for sheep to be recycled and refurbished. Supported roof to be half paneling (back half) and half shade cloth (front), joined at pitch point. MATERIALS Six -swine fence panels ( 4' x 20') Posts: 5 -6' 12 -10' 6-12' Linear lumber: 30' of2" x 4" 80' of 2"' x 6" Sacret -24 bags Corregated roofing panels Shade cloth Hinges, latches, nails, staples 1-31-98 $30 each x 6 = $180 TACK ROOM SPECIFICATIONS Repair/replace missing panels and damagt;: to sheet rock to interior walls and ceiling. Tape all joints. Hand spray plaster to all sheet rocked walls and ceilings. Paint all walls and ceiling with enamel paint for easy cleaning. Paint cabinets and doors with enamel. Repair front door (center panel damaged). Sand and paint door. Repair back door and paint. Complete exterior painting --under eaves, south side of building. (Spring) Proposal?: Remove south wall of old bathroom, retaining side walls and all supports. Install door from tack room or seal wall. (Site could then be used as storage.) Problem area: North east wall of tack room is damp. This is due to leaking at the joint of pole barn roof and tack room roof. In w1~t weather water runs down outside wall. ACCOUNT General Fund Ranch Fund Traiier t·und ROLLING HILLS OF CUPERTINO 4-H CLUB DISTRIBUTION OF MONIES FROM FUND RAISING ACTIVITIES Period: September to December, 1997 DeAnza Harris Farmers FoodBth Oktobrfest 11.55 23.00' -0-106.52 -0- 7.70 58.00 -0-206.87 130.38 < 73.31 69.00 100.00 26.45 82.68 Proj. Curriculum 7.70 -0- -0-64.81 20.67 Horse Proj Fund -0- -0--0-12.25 298.92 Garden Totals 47.60 188.67 428.15 831.10 -0-351.44 -0-93.18 -0-311.17 FINANCIAL STATUS FOR RANCH CClNSTRUCTION INCOME Fund Raising Shares Ranch Rent (est.) $ 831.10 _160.00 (-$35) Total $1,591.10(-$35) EXPENSES Goat Roof Utilities( est.) Supplies Total to date Utilities (est. to July) $ 60.00 l75.00 115.00 (-$35) $ 350.00 (-$35) $_245.00 Total expenses $ 595.00 Balance Currently Available Future available Total Available $ 516.10 480.00 $ 996.10 [If you add $350 from Trailer Fund -Total available is $1,346. 10] INCOME: Family Assessments Fund raisers Garden Fair Food Booth Oktoberfest Harris House DeAnza Farmers' Market Other income Flea Market Petting Zoos Ranch Rent Rolling Hills of Cupertino 4H Club Budget for 1997-8 (est. 45 x $15) $475.00 445.00 547.00 150.00 100.00 100.00 225.00 200.00 760.00 $ 675.00 $1,817.00 $1, 185.00 Total Income EXPENSES Printing expenses Mailing expenses Food supplies Picnic Garden Curriculum Scholarships Microphone Holding Accounts Trailer Horse Ranch 300.00 250.00 100.00 100.00 150.00 250.00 100.00 250.00 350.00 310.00 1,346.00 (Includes phone, electric, supplies, tools, and C•>nstruction) Total Expenses Reserve $1,500.00 $2,006.00 $3,677.00 $3,506.00 $171.00 Note: Insurance is not included as funds are designated "Transit" monies. Dime-a-Dip is also not included as expenses and income are equal. 2.2''-t" OfFIC.E. . (• l'-12 14'2" .•· .. 1·a· C.OUl'-\TE.R 10 1 10·11· e~· K m:.\\ r. t--\ 0 1 3''1• 5'11" :o' I~~ 138·1 .......... .LU..LL ......... -'-f __ ~ 1 i'5. '-t'5'' ,, i C.LOS.E.T \. ~· 9,, LGt--\fERENC.E.. R.oof'I\ t\''i' OFftC. E. BASEME.NI FRON\ .... f"ROl-\T