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Exhibit CC 5-14-2013 CIP Powerpoint 5/14/2013 1 'd City Council Budget Study Session May 14,2013 1.. , •7„, • °?k:1.2:1:ii+ , Proposed � � FY 2014 Capital Improvement Program Projects Scheduled for FY 2014 Transportation • Monta Vista Storm Drain System • Calabazas Creek(Bollinger Rd.) Outfall Repair • Accessibility Transition Plan Update • McClellan Road Sidewalk Improvements—Phase 1 Public Buildings and Facilities • Solar Assessment at Public Buildings—Phase 1 • Public Building Solar Installation—Service Center • Civic Center Master Plan • Library—Story Room Expansion 1 5/14/2013 Projects Scheduled for FY 2014 Park and Recreation Facilities • Quinlan Center Interior Upgrade • Stevens Creek Corridor Phase 2 • Quinlan Community Center Fiber • McClellan Ranch Preserve Installation — Environmental Education Center • Senior Center—Various Improvements — Outdoor Gathering Shelter — Blacksmith Shop Renovation • Sports Center — Restroom&Site Access Upgrades — Barn Evaluation&Renovation Plan — Sports Court — Historic Structures Assessment — Tennis Court Retaining Wall Replacement — Signage Program — Various Improvements Fenced Dog Park •• Stevens Creek Corridor Park Chain Park Path Repairs Phase 3 Master Plan—McClellan to Stevens Creek Blvd. • Trail Resurfacing Sports Fields:Ph.3 Currently Funded Projects 2 5/14/2013 Monta Vista Storm Drain System DESCRIPTION Install a storm drainage system in the Monta Vista neighborhood on Orange and Byrne Avenues. PROJECT JUSTIFICATION Alleviate routine rainy season ponding in the right-of-wa,'. STATUS Neighborhood meetings are scheduled to begin in summer 2013 and construction is anticipated to start in spring of 2014. Estimated Project Costs: $810,000 • Solar Assessment at Public Buildings—Phase 1 DESCRIPTION The assessment,completed in February 2012,focused on:ost/benefit analyses of solar project developments at the Service Center and the Civic Center. Participate in a regional collaborative solar procurement process to issue a joint Request for Proposals and receive proposals for alternatives to acquire solar power generation at designated sites.This project does not include constructicn costs. PROJECT JUSTIFICATION Pursue alternatives to reduce the cost of power for city operations STATUS Solar Assessment completed. In March the City joined the Alameda County Regional Renewable Energy Procurement(RREP)collaborative.Anticipate the development of and the release of the Request for Proposals over the summer of 2013 Estimated Project Costs: $30,000 • 3 5/14/2013 Quinlan Center Interior Upgrade ' 'M., z°mil\r6 b U DESCRIPTION Develop upgrade alternatives and estimates to address circulation,access compliance,furniture replacement,and interior color schemes. Design and construct improvements. PROJECT JUSTIFICATION Maximize customer experience and maintain or increase revenue in this 20-year plus old building. STATUS Design Guideline is complete. Design consultant is selected.Specific project scope for this budget is under discussion. Anticipate start of construction in the spring 2014. Estimated Project Costs:$430,000 Sports Center Sports Court ....................__________.. .. . I DESCRIPTION Construct a multi-use sports court,with fence enclosure,gates,and associated accessories. PROJECT JUSTIFICATION Increase the sport offerings at the Sports Center by the addition of a multi-use court. STATUS Design to start fall 2013; Anticipate construction completion spring 2014. Estimated Project Costs:$250,000 4 5/14/2013 Sports Center Tennis Court Retaining Wall Replacement DESCRIPTION Remove existing concrete wall at the northwest corner of tie tennis facility adjacent to the Commons residential property,and replace with an engineered retaining wall. PROJECT JUSTIFICATION The existing prefabricated concrete wall panels are failing and must be replaced by a new retaining wall/wall in order to restore full use of the courts. STATUS Construction anticipated for completion in spring 2014. Estimated Project Costs:$250,000 Stevens Creek Corridor Park Phase 2 DESCRIPTION Second phase of the creek realignment and restoration E nd multi-use trail extending north of Blackberry Farm Park,adjacent to the golf course,crossing the creek on a new bridge into and through the Stocklmeir property, terminating at Stevens Creek Blvd.,with minor modifications to Stevens Creek Blvd.and the Blackberry Farm Golf Course parking lot. PROJECT JUSTIFICATION Installation of a portion of the trail connecting several City parks,recreation and cultural amenities that is also a link of the regional trail system. STATUS Anticipate completion of construction in fall 2013. Estimated Project Costs: $4,635,779 5 5/14/2013 McClellan Ranch Environmental Education Center DESCRIPTION Design and construct a new building at McClellan Ranch Preserve to host the environmental education and other related functions.The Environmental Education Center will include two classroom/meeting spaces including a wet lab and exhibit spaces;a resource center;an office for the city naturalist,docents and volunteers;storage;and a restroom. The Outdoor Gathering Shelter project is merged with the Environmental Education Center,and will serve as an outdoor extension of the classrooms.This project does not include furnishings,fixtures,and equipment(FF&E)for the facility.The completion of this project requires accessibility improvements at the park restrooms,the parking lot,and a path. PROJECT JUSTIFICATION Provide a building to support McClellan Ranch activities and programs,city naturalist programs,and environmental education and stewardship programs.There is wide interest in expanding the environmental education potential of McClellan Ranch Preserve and McClellan Ranch West,but the area lacks an indoor space that can host groups and environmental programs year round.Utilize a 2006 State grant approved for the project. STATUS Design is underway;Construction to begin in fall 2013;Construction to complete in fall 2014 Estimated Project Costs:$1,400,000 McClellan Ranch Preserve Outdoor Gathering Shelter Malgb'9 1 13 N M P DESCRIPTION Construct a covered outdoor gathering area to provide a space for groups that is sized to meet the needs of the elementary-age nature education program. PROJECT JUSTIFICATION Over 2,200 elementary school students visit McClellan Ranch Preserve each year for the creek studies program. However there is no sheltered area large enough for school groups or classes to gather.A covered shelter will enhance the nature education experience and provide opportunities for a variety of new or expanded programs,and will augment,not replace,the concept for an Environmental Education Center. STATUS To be constructed with the McClellan Ranch Environmental Education Center. Design is underway; Construction to begin in fall 2013; Construction to be complete winter 2014; Estimated Project Costs:$125,000 6 5/14/2013 McClellan Ranch Blacksmith Shop Renovation DESCRIPTION Restore and preserve this structure with historic status. Design and construct improvements to relocate the building to a site nearer the barn and trail,to preserve and restore the historic façade and architectural details,and provide for more security and protection of the blacksmith tools and forge. PROJECT JUSTIFICATION In 2012 an enhancement of the 1993 master plan for McClellan Ranch was completed,which lays out priorities for implementing programs and the related improvements at the park.The goals for the existing%-scale replica Baer blacksmith shop listed possible opportunities for new and expanded programs. Prior to programming the building for displays and demonstrations,historic preservation and structural restoration will be required. STATUS Construction is planned to be concurrent with the Environmental Education Center to minimize disruption to McClellan Ranch operation. Design is underway; Construction to begin in fall 2013; Construction to complete in winter 2014. Estimated Project Costs:$400,000 McClellan Ranch Barn Evaluation Sr Renovation Plan 111 411 DESCRIPTION * - Evaluate the condition of the McClellan Ranch barn and investigate its historic status under current standards.Study possible options and plan for the future use of the building. Develop a renovation plan for its repair and rehabilitation,consistent with the anticipated future use. PROJECT JUSTIFICATION In 2012 an enhancement of the 1993 master plan for McClellan Ranch was completed,which lays out priorities for implementing programs and the related improvements at the park.The goals for the barn listed possible opportunities for new and expanded programs. Further refinement of those opportunities is required to define a program of service that will be the basis of future improvements to the barn. STATUS Historic evaluation is currently underway. Anticipate completion study and plan for future uses by winte r 2014. Estimated Project Costs:$80,000 7 5/14/2013 McClellan Ranch Historic Structures Assessment t A rt , . .,.,..„. . ,, . , . ,. ., _ . ..,i ,,, - ,......,. DESCRIPTION Evaluate structures at McClellan Ranch for historical significance under current standards.The evaluation will identify the structures'significance under current standards and allow for their proper repair and protection. PROJECT J USTIFICATION Several structures at McClellan Ranch were evaluated in 1995-96 for historic status,condition and possible uses. Since then the standards and methods for evaluating potential historic resources and the applicable building codes have changed.The structures may now be eligible for historic status,qualify for coverage under the 2010 California Historical Building Code,and/or qualify for grant funding. STATUS The assessment is underway with anticipated completion in fall 2013. Estimated Project Costs:$75,000 McClellan Ranch Preserve Signage Program will' .,.:. -''',... -,.......,, DESCRIPTION Develop a signage program and system guideline for McClellan Ranch Preserve with elements that consider and are suitable for use elsewhere along the Stevens Creek corridor. The signage program will provide for general way-finding, regulations,and historic/cultural and nature/environmental interpretive content.This process will include stakeholder input.Signs will be implemented in future projects. PROJECT JUSTIFICATION The Phase 1 Stevens Creek Trail now links McClellan Ranch Preserve to Blackberry Farm Park.The next phase will extend the trail to the Stocklmeir property and Stevens Creek Blvd.Existing signs have little consistency and there is no coordinated plan among the sites.Appropriate signage can better support current and future programs and enrich visitors'experience. STATUS Consultant selection is under way;anticipate completion in spring 2014. Estimated Project Costs:$75,000 8 5/14/2013 Fenced Dog Park f - DESCRIPTION Design and construct an enclosed,off-leash dog park for large and small dogs at Mary Avenue. PROJECT JUSTIFICATION Provide an off-leash dog park for public use. STATUS Start of Soil Remediation Work in mid-June 2013 and complete by beginning of July 2013 Start of Park Improvement Work beginning of September 2013 and complete by mid-October 2013. Estimated Project Costs:$500,000 Proposed New Projects 9 5/14/2013 Calabazas Creek (Bollinger Rd.) Outfall Repair • DESCRIPTION Design and construct a new outfall. PROJECT JUSTIFICATION Erosion is undermining the outfall of a storm line from Bollinger Rd.into Calabazas Creek. Delay in repairing the outfall risks significant further damage and cost to repair. STATUS Consultant selection is under way;anticipate completion in winter 2014. Estimated Project Costs: $135,000 Accessibility Transition Plan Update gyp'' DESCRIPTION:Update a 2008 Accessibility Transition Plan to be consistent with current accessibility codes. PROJECT JUSTIFICATION:Changes in accessibility codes make this update necessary. STATUS:Initiate project in spring 2014. Estimated Project Costs: $50,000 10 5/14/2013 McClellan Road Sidewalk Improvements —Phase 1 "PAL DESCRIPTION This is the first phase to design and construct sidewalk improvements along McClellan Road between Orange Ave.and San Leandro Ave.This project will install sidewa ks where the City has sufficient Right-of Way to complete the work.There is a future Phase 2 in the unfunded category. PROJECT JUSTIFICATION A study of the McClellan Road sidewalks recommended improvements along McClellan Road between Orange Ave.and San Leandro Ave. STATUS Initiate project in spring 2014. Estimated Project Costs: $250,000 Public Building Solar Installation— Service Center DESCRIPTION Install solar PV system at Service Center as identified from the Solar Assessment for public buildings. Proposed budget assumes direct purchase and installation by the City. PROJECT JUSTIFICATION Invest by direct purchase of facilities,or other means of power acquisition,in alternative local power generation to offset increasing future costs to purchase power from conventional vendor. STATUS Pending the outcome of the Alameda County Regional Renewable Energy Procurement(RREP)collaborative Request for Proposals(RFP)over the summer of 2013. Estimated Project Costs: $400,000 11 5/14/2013 Civic Center Master Plan DESCRIPTION Further development of the"Civic Life"plan alternative from the 2012 Civic Center Master Plan Framework into a singular master plan.The master plan will serve as the long-range vision for development of the Civic Center campus.The project will include community and stakeholder input and environmental analysis. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. STATUS Completion anticipated in FY 2015 Estimated Project Costs: $400,000 Library- Story Room Expansion .1 Jtt 441111 3i s 3s • • DESCRIPTION Study,design and construct an expansion of the current Story Room to serve also as the meeting space for most library events.Plan for a space to accommodate up to 75 people,including a"stage"area. PROJECT JUSTIFICATION Provide an alternative meeting space for the library operation to reduce the reliance on use of the Cupertino Community Hall. STATUS Start project in spring 2014. Estimated Project Costs: $2,000,000 FY 2014$500,000 for Study and Design FY 2015$1,500,000 for Construction 12 5/14/2013 Quinlan Community Center Fiber Installation DESCRIPTION Install a fiber optic line from City Hall to Quinlan Community Center. PROJECT JUSTIFICATION Improve the digital link between City Hall video/internet facilities and Quinlan Community Centerto enhance the video and electronic offerings. STATUS Initiate project in fall 2013 Estimated Project Costs:$50,000 Senior Center—Various Improvements 1 r'F 11 DESCRIPTION Replace existing worn carpet and furniture with new,a nd improvements to the fire sprinkler and a hot water circulation pump. PROJECT JUSTIFICATION Maintain the attractiveness of the Senior Center spaces and performance of building systems. STATUS Complete before June 30,2014. Estimated Project Costs:$160,000 13 5/14/2013 Sports Center—Various Improvements DESCRIPTION Improvements to include repair of the deck,an accessible ramp,replacement of locker room countertops,and repainting a racquetball court. PROJECT JUSTIFICATION Maintain the performance of building facilities. STATUS Complete before June 30,2014. Estimated Project Costs:$58,000 Stevens Creek Corridor Park Chain Master Plan— McClellan to Stevens Creek Blvd. as DESCRIPTION Study the various uses of public lands along Stevens Creek for optimal public use and operation,including but not limited to Blackberry Farm,Blackberry Farm Golf Course,Stocklmeir property,McClellan Ranch Preserve,McClellan Ranch West(Simms). PROJECT JUSTIFICATION Reconcile the various plans for the different properties into a comprehensive plan to inform future development and operations. STATUS Initiate master plan process in fall 2013. Estimated Project Costs:$300,000 14 5/14/2013 McClellan Ranch Restrooiris & Site Access Upgrades DESCRIPTION Design and construct accessibility upgrades for the existing park restrooms in the Milk Barn and for the vehicle parking,and construct a new path linking the Milk Barn to the Stevens Creek trail.These improvements will be required prior to occupancy of the Environmental Education Center. PROJECT JUSTIFICATION The design of Environmental Education Center,as originally conceived,was dependent on the use of the existing park restrooms to meet the restroom accommodations(fixture count)for the new classrooms. In order to satisfy accessibility requirements,the existing park restrooms,vehicle parking,and path of travel to the right-of-way,must be improved to current standards for compliance. STATUS To be constructed with the McClellan Ranch Environmental Education Center. Design is underway; Construction to begin in the fall 2013; Construction to complete in the winter 2014. Estimated Project Costs: $110,000 Park Path Repairs -Phase 3 DESCRIPTION Replace ramp portions of pathways at Hoover,Three Oaks Varian and Linda Vista Park. Install new concrete ramp paths. PROJECT JUSTIFICATION Accessibility improvement to link the parking to the paths. STATUS Anticipate completion of construction in fall 2013. Estimated Project Costs:$90,000 15 5/14/2013 Trail Resurfacing Sports Fields: Phase 3 M.,,,-,,i' ''' DESCRIPTION Replace existing decomposed granite trail with asphalt trail around the sports fields at Eaton School. PROJECT JUSTIFICATION Reduce maintenance by paving trails with a more durable surface. STATUS Anticipate completion summer 2013. Estimated Project Costs:$30,000 Unfunded Projects for Future Consideration Previously Identified Projects Estimated Cost • Stocklmeir House Preservation and Restoration $ 200,000 • Lawrence-Mitty Park(Land+Construction) $7,100,000 • Stevens Creek Trail Bridge Over UPRR $2,000,000 • Stevens Creek Trail to Linda Vista Park $ 750,000 • Tank House Completion(Nathan Hall) $ 500,000 • FY 2014 Pavement Management Gap Funding $4,515,000 • Initial Civic Center Projects—Construction $7,500,000 • McClellan Ranch West Simm's House Removal $ 50,000 New Projects • Stocklmeir Legacy Farm-Phase 1 Improvement $ 400,000 • McClellan Ranch Barn Renovation Improvements $ 300,000 • Bubb Rd.(Elm Ct.)Storm Drain Improvements TBD • McClellan Road Sidewalk Improvements-Phase 2 $2,230,000 16