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101-A - Draft Minutes.pdf DRAFT MINUTES CUPERTINO CITY COUNCIL Special Meeting Tuesday, June 11, 2013 CITY COUNCIL MEETING CLOSED SESSION 1. Subject: Conference with Labor Negotiator (Government Code 54957.6); Agency designated negotiators: Director of Administrative Services, City Manager, and Dania Torres Wong; Employee organizations: Operating Engineers Local No. 3 Union; Cupertino Employeesʹ Association; Unrepresented (Management and Confidential) Employeesʹ Compensation Program; Appointed Employeesʹ Compensation Program The closed session was canceled due to lack of business. PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor Orrin Mahoney called the Special City Council meeting to order in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA and led the Pledge of Allegiance. ROLL CALL Present: Mayor Orrin Mahoney, Vice Mayor Gilbert Wong, and Council members Barry Chang and Mark Santoro, and Rod Sinks. Absent: none. CEREMONIAL MATTERS AND PRESENTATIONS ‐ None POSTPONEMENTS ‐ None Tuesday, June 11, 2013 Cupertino City Council ORAL COMMUNICATIONS ‐ None CONSENT CALENDAR ‐ None SECOND READING OF ORDINANCES ‐ None PUBLIC HEARINGS 2. Subject: Public Hearing to Consider the Recommended Budget for Fiscal Year 2013‐ 2014 and the adoption of the Recommended Budget and Establishment of the Appropriation Limit, and Related Actions Recommended Action: a. Adopt Resolution No. 13‐051 establishing a special project budget for the Planning and Community Development – Current Planning Program for costs related to Pass Thru Revenues for Fiscal Year 2013‐14 b. Adopt Resolution No. 13‐052 establishing an Operating Budget and Capital Budget for Fiscal Year 2013‐14 c. Adopt Resolution No. 13‐053 establishing an Appropriation Limit for Fiscal Year 2013‐14 d. Take action on items listed in the Follow‐up Items for Council Action section of this report and direct staff to make the appropriate adjustments to the Fiscal Year 2013‐14 Recommended Budget and Resolutions i. $50,000 for the water testing of Stevens Creek Reservoir ii. $9,000,000 for parking structure near library field iii. $2,000,000 for accelerated pavement repairs iv. $19,000 for the purchase and replacement of new smaller tree badges v. $75,000 to expand the stage in the Cupertino room at the Quinlan Center vi. $20,000 reduction in unrequested Community Funding dollars vii. $3,500 in ongoing Wifi related costs viii. $15,000 in one‐time costs related to a Wifi study ix. $125,000 reduction for the deletion of the Civic Center Distributive Antenna System Capital Improvement Plan e. Adopt negative declaration EA‐2013‐01 for the Capital Improvement Plan (CIP) projects described in the FY 2013‐14 Recommended Budget Written communications for this item included an email from Cupertino Library Commission Chair Rose Grymes‐Friedland. Senior Management Analyst Kristina Alfaro reviewed the staff report. Tuesday, June 11, 2013 Cupertino City Council Council member Sinks recused himself from voting on item “a” on the agenda and left the dais. a. Wong moved and Santoro seconded to adopt Resolution No. 13‐051 establishing a special project budget for the Planning and Community Development – Current Planning Program for costs related to Pass Thru Revenues for Fiscal Year 2013‐14. The motion carried with Sinks recusing himself. Council member Sinks returned to the dais. Mayor Mahoney opened the public hearing. Diana Argabrite from the De Anza College Euphrat Museum of Art thanked Council for supporting the funding for last year. She highlighted some of the previous years’ events and noted that the museum has plans for new exhibitions in the upcoming year. She said that the museum received a nomination from Congressman Mike Honda for a national medal for exemplary museum services. Cupertino Community Librarian Mark Fink thanked Council for its support allowing the Library to stay open more hours per week. He reported monthly statistics showing how successful the Library is and urged Council support for the package of Library items in the proposed budget. Bob Adams, speaking on behalf of the Cupertino Library Foundation thanked Council for past Library support. He said that the Foundation approved of the Library package of items in the proposed budget including maintaining the current library hours, story room expansion, drop‐off shade canopy, and parking structure. Cupertino Library Commissioner Annie Ho read a portion of the email from Library Chair Rose Grymes‐Friedland asking for support for the Library items in the proposed budget. Library Commissioner Ann Stevenson also offered support for the statements in the email from Rose Grymes‐Friedland and thanked Council for its continued support for the Library. Judith Stewart, Board member of Friends of Deer Hollow Farm thanked Council for past support of the Farm and urged continued support. Mayor Mahoney closed the public hearing. Tuesday, June 11, 2013 Cupertino City Council b. Wong moved and Santoro seconded to adopt Resolution No. 13‐052 establishing an Operating Budget and Capital Budget for Fiscal Year 2013‐14. The motion carried unanimously. c. Wong moved and Santoro seconded to adopt Resolution No. 13‐053 establishing an Appropriation Limit for Fiscal Year 2013‐14.The motion carried unanimously. d. Wong moved and Santoro seconded to take action on the following items and directed staff to make the appropriate adjustments to the Fiscal Year 2013‐14 recommended budget and resolutions. The motion carried with Chang voting no. Council member Chang said he voted no because he disagreed with the decision on the water testing, parking structure, and Linda Vista ponds items, and noted he was okay with the rest of the items. i. $50,000 for the water testing of Stevens Creek Reservoir • Nothing added to the budget ii. $9,000,000 for parking structure near library field • $500,000 added to the budget for an initial study and Council to review before any CEQA action is taken iii. $2,000,000 for accelerated pavement repairs • $2,000,000 added to the budget iv. $19,000 for the purchase and replacement of new smaller tree badges • Nothing added to the budget v. $75,000 to expand the stage in the Cupertino room at the Quinlan Center • Nothing added to the budget vi. $20,000 reduction in unrequested Community Funding dollars • $20,000 reduced from the budget vii. $3,500 in ongoing Wifi related costs • $3,500 added to the budget with the Technology, Information, and Communications Commission (TICC) to review and Sinks to work with staff Tuesday, June 11, 2013 Cupertino City Council viii. $15,000 in one‐time costs related to a Wifi study • $15,000 added to the budget with the Technology, Information, and Communications Commission (TICC) to review and Sinks to work with staff ix. $125,000 reduction for the deletion of the Civic Center Distributive Antenna System Capital Improvement Plan • $125,000 reduced from the budget Additional changes to the budget included: • $75,000 moved up from FY 2014/15 forecast to FY 2013/14 for Library book drop shade structure; staff to update Council on type of structure in weekly items of interest • $58,000 removed from FY 2014/15 forecast for library trail • $450,000 moved up from FY 2015/16 forecast to FY 2013/14 for Linda Vista Park pond repair with the remaining dollars from the original budget of $1,057,000 removed from forecast Council concurred to bring the Reserve policy to the Fiscal Strategic Planning committee. e. Wong moved and Santoro seconded to adopt a negative declaration EA‐2013‐01 for the Capital Improvement Plan (CIP) projects described in the FY 2013‐14 Recommended Budget. The motion carried unanimously. ORDINANCES AND ACTION ITEMS ‐ None REPORTS BY COUNCIL AND STAFF Council members highlighted the activities of their committees and various community events. ADJOURNMENT At 9:15 p.m., the meeting was adjourned. ____________________________ Grace Schmidt, City Clerk Tuesday, June 11, 2013 Cupertino City Council Staff reports, backup materials, and items distributed at the City Council meeting are available for review at the City Clerk’s Office, 777‐3223, and also on the Internet at www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet. Most Council meetings are shown live on Comcast Channel 26 and AT&T U‐verse Channel 99 and are available at your convenience at www.cupertino.org. Click on Agendas & Minutes, then click Archived Webcast. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777‐2364.