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08-20-2013 Amended Searchable Packet Table of Contents Agenda3 Approve the July 16 City Council minutes Draft minutes8 Accept Accounts payable for period ending June 21, 2013 A - Draft Resolution16 Accept Accounts Payable for period ending June 28, 2013 A - Draft Resolution28 Accept Accounts Payable for period ending July 5, 2013 A - Draft Resolution40 Accept Accounts Payable for period ending July 12, 2013 A - Draft Resolution52 Accept Accounts Payable for period ending July 19, 2013 A - Draft Resolution62 Treasurer's Investment and Budget Report for Quarter Ending June 2013 Staff Report75 A - Investment Portfolio78 B - Investments by Type, Rate of Return, and Compliance Charts80 C - Retiree Health Trust Report82 D - General Fund Budget Report85 Approve Alcoholic Beverage License for Safeway Store 3251, 20620 Homestead Road Staff Report86 A - Application87 Approve Alcoholic Beverage License, Yoshida Restaurant, 10700 S De Anza Boulevard Staff Report90 A - Application91 Approve Alcoholic Beverage License, Mikado Cupertino, 19645 Stevens Creek Boulevard Staff Report93 A - Application94 Approve Alcoholic Beverage License, Gokaku, 10789 S Blaney Avenue Staff Report96 A - Application97 Resolution approving an Agreement to create the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee Staff Report98 A - Draft Resolution Creating the Santa Clara County RWRC TAC101 2013 Reconstruction of Curbs, Gutters and Sidewalks, Project No. 2013-02 1 Staff Report135 A - Draft Contract136 Conduct the second reading of an Ordinance rescinding and reenacting Cupertino Municipal Code Chapter 14.08 regarding obstruction and encroachments into City rights-of-way Staff Report141 A - Clean Version of Draft Ordinance143 B - Redline Version of Draft Ordinance162 C - Existing Ordinance Proposed for Rescinding181 Consider canceling the September 3 City Council meeting No Written Materials188 Study session to discuss whether the Heart of the City Specific Plan should be amended and, if so, specific issues that an amendment should address Staff Report189 A - 2009 - 2013 Heart of the City Application Table193 B - Pages of the Heart of the City Specific Plan related to potential amendments195 2 Amended on August 16 to add Item No. 7 AMENDEDAGENDA CUPERTINOCITYCOUNCIL~REGULARMEETING 10350TorreAvenue,CommunityHallCouncilChamber Tuesday,August20,2013 6:45PM CITYCOUNCILMEETING PLEDGEOFALLEGIANCE ROLLCALL CEREMONIALMATTERSANDPRESENTATIONS POSTPONEMENTS ORALCOMMUNICATIONS Thisportionofthemeetingisreservedforpersonswishingtoaddressthecouncilon anymatternotontheagenda.Speakersarelimitedtothree(3)minutes.Inmostcases, Statelawwillprohibitthecouncilfrommakinganydecisionswithrespecttoamatter notlistedontheagenda. CONSENTCALENDAR Unlessthereareseparatediscussionsand/oractionsrequestedbycouncil,staffora memberofthepublic,itisrequestedthatitemsundertheConsentCalendarbeactedon simultaneously. 1.Subject:ApprovetheJuly16CityCouncilminutes RecommendedAction:Approvetheminutes Draftminutes Page:8 3 Tuesday,August20,2013CupertinoCityCouncil 2.Subject:AcceptAccountspayableforperiodendingJune21,2013 RecommendedAction:AdoptResolutionNo.13065acceptingAccountspayable forperiodendingJune21,2013 ADraftResolution Page:16 3.Subject:AcceptAccountsPayableforperiodendingJune28,2013 RecommendedAction:AdoptResolutionNo.13066acceptingAccountsPayable forperiodendingJune28,2013 ADraftResolution Page:28 4.Subject:AcceptAccountsPayableforperiodendingJuly5,2013 RecommendedAction:AdoptResolutionNo.13067acceptingAccountsPayable forperiodendingJuly5,2013 ADraftResolution Page:40 5.Subject:AcceptAccountsPayableforperiodendingJuly12,2013 RecommendedAction:AdoptResolutionNo.13068acceptingAccountsPayable forperiodendingJuly12,2013 ADraftResolution Page:52 6.Subject:AcceptAccountsPayableforperiodendingJuly19,2013 RecommendedAction:AdoptResolutionNo.13069acceptingAccountsPayable forperiodendingJuly19,2013 ADraftResolution Page:62 7.Subject:TreasurersInvestmentandBudgetReportforQuarterEndingJune2013 RecommendedAction:Acceptthereport StaffReport AInvestmentPortfolio BInvestmentsbyType,RateofReturn,andComplianceCharts CRetireeHealthTrustReport DGeneralFundBudgetReport Page:75 4 Tuesday,August20,2013CupertinoCityCouncil 8.Subject:ApproveAlcoholicBeverageLicenseforSafewayStore3251,20620 HomesteadRoad RecommendedAction:ApproveAlcoholicBeverageLicenseforSafewayStore3251, 20620HomesteadRoad Description:ApplicationforInstructionalTastingLicense(86) StaffReport AApplication Page:86 9.Subject:ApproveAlcoholicBeverageLicense,YoshidaRestaurant,10700SDeAnza Boulevard RecommendedAction:ApproveAlcoholicBeverageLicense,YoshidaRestaurant, 10700SDeAnzaBoulevard Description:ApplicationforOnSaleBeerandWine(41) StaffReport AApplication Page:90 10.Subject:ApproveAlcoholicBeverageLicense,MikadoCupertino,19645Stevens CreekBoulevard RecommendedAction:ApproveAlcoholicBeverageLicense,MikadoCupertino, 19645StevensCreekBoulevard Description:ApplicationforOnSaleBeerandWine(41) StaffReport AApplication Page:93 11.Subject:ApproveAlcoholicBeverageLicense,Gokaku,10789SBlaneyAvenue RecommendedAction:ApproveAlcoholicBeverageLicense,Gokaku,10789S BlaneyAvenue Description:ApplicationforOnSaleBeerandWine StaffReport AApplication Page:96 5 Tuesday,August20,2013CupertinoCityCouncil 12.Subject:ResolutionapprovinganAgreementtocreatetheSantaClaraCounty RecyclingandWasteReductionTechnicalAdvisoryCommittee RecommendedAction:AdoptResolutionNo.13070approvinganagreementwith 15otherjurisdictionstocreatetheSantaClaraCountyRecyclingandWaste ReductionTechnicalAdvisoryCommittee(TAC)andfindthatapprovalofthe agreementisexemptfromCaliforniaEnvironmentalQualityAct(CEQA)review pursuanttosection15308oftheCEQAGuidelinesasanactiontakenbyregulatory agenciesforprotectionoftheenvironment StaffReport ADraftResolutionCreatingtheSantaClaraCountyRWRCTAC Page:98 13.Subject:2013ReconstructionofCurbs,GuttersandSidewalks,ProjectNo.201302 RecommendedAction:AuthorizetheDirectorofPublicWorkstoawardacontract toBreneman,Inc.,intheamountof$243,392.50andapproveaconstruction contingencyof$24,000.00,foratotalof$267,392.50 StaffReport ADraftContract Page:135 SECONDREADINGOFORDINANCES 14.Subject:ConductthesecondreadingofanOrdinancerescindingandreenacting CupertinoMunicipalCodeChapter14.08regardingobstructionandencroachments intoCityrightsofway RecommendedAction:ConductthesecondreadingandenactOrdinanceNo.13 2110; ´OrdinanceoftheCityCounciloftheCityofCupertinorescindingand readoptingCupertinoMunicipalCodeChapter14.08(Encroachmentsanduseof CityRightsof6§¿! StaffReport ACleanVersionofDraftOrdinance BRedlineVersionofDraftOrdinance CExistingOrdinanceProposedforRescinding Page:141 PUBLICHEARINGS 6 Tuesday,August20,2013CupertinoCityCouncil ORDINANCESANDACTIONITEMS 15.Subject:ConsidercancelingtheSeptember3CityCouncilmeeting RecommendedAction:ConsidercancelingtheSeptember3meeting NoWrittenMaterials Page:Nowrittenmaterialsinpacket STUDYSESSION 16.Subject:StudysessiontodiscusswhethertheHeartoftheCitySpecificPlanshould beamendedand,ifso,specificissuesthatanamendmentshouldaddress RecommendedAction:IftheCouncilwishestoproceedwithchanges,staffwill evaluatethescopeofproposedchangesanddeterminetheappropriateapproach StaffReport A20092013HeartoftheCityApplicationTable BPagesoftheHeartoftheCitySpecificPlanrelatedtopotentialamendments Page:189 REPORTSBYCOUNCILANDSTAFF ADJOURNMENT TheCityofCupertinohasadoptedtheprovisionsofCodeofCivilProcedure§1094.6;litigation challengingafinaldecisionoftheCityCouncilmustbebroughtwithin90daysafteradecisionis announcedunlessashortertimeisrequiredbyStateorFederallaw. Priortoseekingjudicialreviewofanyadjudicatory(quasijudicial)decision,interestedpersonsmust fileapetitionforreconsiderationwithintencalendardaysofthedatetheCityClerkmailsnoticeofthe "¯º¿¹decision.ReconsiderationpetitionsmustcomplywiththerequirementsofCupertinoMunicipal Code§2.08.096.ContacttheCity"²«¸±¹officeformoreinformationorgoto http://www.cupertino.org/index.aspx?page=125forareconsiderationpetitionform. IncompliancewiththeAmericanswithDisabilitiesAct(ADA),theCityofCupertinowillmake reasonableeffortstoaccommodatepersonswithqualifieddisabilities.Ifyourequirespecialassistance, pleasecontactthecity©²«¸±¹officeat4087773223atleast48hoursinadvanceofthemeeting. AnywritingsordocumentsprovidedtoamajorityoftheCupertinoCityCouncilafterpublicationof thepacketwillbemadeavailableforpublicinspectionintheCity"²«¸±¹OfficelocatedatCityHall, 10300TorreAvenue,duringnormalbusinesshoursandinCouncilpacketarchiveslinkedfromthe agenda/minutespageontheCupertinowebsite. 7 DRAFTMINUTES CUPERTINOCITYCOUNCIL SpecialMeeting Tuesday,July16,2013 CITYCOUNCILMEETING ROLLCALL At5:32p.m.ViceMayorGilbertWongcalledtheCityCouncilmeetingtoorderinthe CommunityHallCouncilChamber,10350TorreAvenue,Cupertino,CA. Present:MayorOrrinMahoney(5:34),ViceMayorGilbertWong,andCouncilmembers BarryChang(5:38),MarkSantoro,andRodSinks.Absent:None. STUDYSESSION 1.Subject:StudysessionregardingthepossiblelocationofacelltoweratCivicCenter RecommendedAction:Receivereportandprovidedirectiontostaff PublicAffairsDirectorRickKitsonreviewedthestaffreportandconceptual proposalincluding:Background,Location,andAesthetics. TherewasoverallCouncilsupporttoimprovecellularcoverage,emergencyservice radiocompatibility,andincreasedsmartphoneabilityforcrisissituations.Council directedstafftoexplorealternativedesignsandsitelocations;provideastatus updatefortheJollymanParkapplication,andtheapprovedapplicationsonResults WayandBollingerRd.;providenotificationtotheneighborhoodandgetfeedback onaesthetics;andholdanadditionalstudysessionpriortotheformalapplication. MichaelGottwaldsaidthathesupportsacelltowerandhisVerizonphone receptionwouldbebetter. At6:22p.m.MayorMahoneyadjournedthestudysessionportionofthemeeting andrecesseduntil6:45p.m. 8 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency PLEDGEOFALLEGIANCE At6:45p.m.MayorOrrinMahoneyreconvenedtheCityCouncilmeetinginthe CommunityHallCouncilChamber,10350TorreAvenue,Cupertino,CAandledthe PledgeofAllegiance. ROLLCALL Present:MayorOrrinMahoney,ViceMayorGilbertWong,andCouncilmembersBarry Chang,MarkSantoro,andRodSinks.Absent:None. CEREMONIALMATTERSANDPRESENTATIONS 2.Subject:ProclamationtohonorthestaffandservicesofParksandRecreation department RecommendedAction:Presentproclamation MayorMahoneypresentedtheproclamationtoActingDirectorofParksand RecreationCarolAtwood. POSTPONEMENTS None ORALCOMMUNICATIONS RobertChansler,BoardmemberfortheSanFranciscoShakespeareFestivalinvited everyonetotheShakespeareFestivalpresentationofMacbethinMemorialPark beginningthisFridayandSaturdayandthefollowingtwoweekends,Fridaythrough Sundayat7:30p.m.HethankedCouncilandtheCityofCupertinoforsupportingthe festivalandthefreeShakespeareintheParkformanyyears. CONSENTCALENDAR WongmovedandSantorosecondedtoapprovetheitemsontheConsentCalendaras recommendedwiththeexceptionofitemnumbers3and7whichwereremovedfor discussion.Ayes:Chang,Mahoney,Santoro,Sinks,andWong.Noes:None.Abstain: None. 9 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency 3.Subject:ApprovetheJune11CityCouncilminutes RecommendedAction:Approveminutes Thelastsentenceonpage3,section §!wasamendedtoread: 3®«motioncarried unanimouslywithSinksrecusing®¯³¹«²¬ ! SantoromovedandWongsecondedtoapprovetheminutesasamended.The motioncarriedunanimously. 4.Subject:ApprovetheJune18CityCouncilminutes RecommendedAction:Approveminutes 5.Subject:AcceptAccountsPayableforperiodendingJune7,2013 RecommendedAction:AdoptResolutionNo.13057acceptingAccountsPayable forperiodendingJune7,2013 6.Subject:AcceptAccountspayableforperiodendingJune14,2013 RecommendedAction:AdoptResolutionNo.13058acceptingAccountsPayable forperiodendingJune14,2013 7.Subject:ApprovetheJuly1,2013throughJune30,2016termsandconditionsof employmentfortheCupertinoCityEmployeesAssociation,OperatingEngineers LocalUnionNo.3,AFLCIO,Unrepresented(ManagementandConfidential) Employees,AppointedEmployeesandElectedOfficialsandamendingthe AdministrativeRulesandRegulationsofthePersonnelCodetoreflectanychanges totheMemorandumofUnderstandings(MOUs)andCompensationPrograms RecommendedAction:a)AdoptResolutionNo.13059adoptingtheMemorandum ofUnderstandingbetweentheCityofCupertinoandtheCityEmployees Association;b)AdoptResolutionNo.13060adoptingaMemorandumof UnderstandingbetweentheCityofCupertinoandOperatingEngineersLocalUnion No.3,AFLCIO;c)AdoptResolutionNo.13061amendingtheUnrepresented (ManagementandConfidential)EmployeesCompensationProgram;d)Adopt ResolutionNo.13062amendingtheAppointedEmployeesCompensation Program;e)AdoptResolutionNo.13063establishingtheElectedOfficials CompensationProgram Therewasdirectiontostafftoresearchhowmuchovertimeispaidtostaffwhen attendingCouncilmeetings. 10 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency SantoromovedandWongsecondedtoadoptResolutionNos.13059through13063 asrecommended.Themotioncarriedunanimously. 8.Subject:ApproveenhancementstotheEmployeeWellnessProgram RecommendedAction:ApproveProposedEnhancementstotheEmployeeWellness Program 9.Subject:ReviewtheProposedMemorandumofAgreementbetweentheCityof Cupertino(City)andCupertinoUnionSchoolDistrict(CUSD)regardingtheFaria andCollinsSchoolsballfields RecommendedAction:AdopttheProposedMemorandumofAgreement 10.Subject:2013PavementMaintenanceProjectKPhaseI,authoritytoaward constructioncontract RecommendedAction:AuthorizetheCityManagertoawardtheconstruction contractifthebidsarewithintheestablishedbudgetandtherearenounresolved bidprotests MahoneymovedandWongsecondedtoreordertheagendaandmoveupitemnumber 13next.Themotioncarriedunanimously. ORDINANCESANDACTIONITEMS :Hearingtoapproveassessmentoffeesforannualweedabatementprogram 13.Subject (privateparcels) RecommendedAction:ConducthearingandadoptResolutionNo.13064 approvingtheassessmentoffeesfortheannualweedabatementprogram(private parcels) CityClerkGraceSchmidtreviewedthestaffreport. WongmovedandChangsecondedtoadoptResolutionNo.13064approvingthe assessmentoffeesfortheannualweedabatementprogram(privateparcels).The motioncarriedunanimously. SECONDREADINGOFORDINANCES None MayorMahoneycontinuedwithitemnumber11. 11 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency PUBLICHEARINGS 11.Subject:SaichWayStationsiteplanmodificationstoapreviouslyapproved DevelopmentPermit,ArchitecturalandSitePermitandaTreeRemovalPermit RecommendedAction:Approvesiteplanmodificationstothepreviouslyapproved EA201209:A.AdoptResolutionNo.13048approvingmodificationstoDP2012 05;B.AdoptResolutionNo.13049approvingmodificationstoASA201213;C. AdoptResolutionNo.13050approvingmodificationstoTR201241 AssistantPlannerGeorgeSchroederreviewedthestaffreport. GalenGrantfromFCGAArchitecturereviewedthenewsiteplanhighlighting drivethroughcirculation,trashenclosureandtransformerlocation,parking continuity,squarefootage,andincreasedsetbackonStevensCreekBlvd.Healso notedthattheydiscussedtheplanswiththesurroundingneighborsandallaccepted theplan. DennisWhittakersaidhestillhasconcernsabouttheexitandentranceontoStevens CreekBlvd.beingunsafe.Hesuggestedeitherhavingoneentranceorindentingthe curbtowardthesidewalktoallowcarstohavetheirownlanewhenenteringthe parkinglot. DarrelLumdistributedadocumenttoCouncilshowinghissuggestionstothesite plan.ThesuggestionsincludedaonewayentranceoffofStevensCreekBlvd., angledparkinginsteadof90degreeparkinginthatarea,andmovingthetrash containerstothesouthwhichwouldblockonelaneoftheaislemakingtheroad oneway. KevinMcClelland,speakingonbehalfoftheCupertinoChamberofCommercesaid theChambersupportsmovingforwardwiththeproposedplan. SinksmovedandMahoneysecondedtoadoptResolutionNo.13048approving modificationstoDP201205withtheconditionthattheoverallsiteplanshallbe modifiedtoeliminateoneparkingstallalongthetwowaydrivewayfromStevens CreekBoulevardtoincreasethedrivewaythroatsetbacktoatleast50feetfrom streetcurbtotheedgeofthesouthernmostparkingstallintherow.Theprojectis permittedtohavearequiredparkingsupplydeficientofoneparkingstall,foratotal onsitesupplyof79parkingspaces.ThefinaldetailsshallbeprovidedtotheCityfor 12 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency reviewandapprovalpriortobuildingpermitissuance.Themotioncarried unanimously. SinksmovedandMahoneysecondedtoadoptResolutionNo.13049approving modificationstoASA201213withtheconditionthattheoverallsiteplanshallbe modifiedtoeliminateoneparkingstallalongthetwowaydrivewayfromStevens CreekBoulevardtoincreasethedrivewaythroatsetbacktoatleast50feetfrom streetcurbtotheedgeofthesouthernmostparkingstallintherow.Theprojectis permittedtohavearequiredparkingsupplydeficientofoneparkingstall,foratotal onsitesupplyof79parkingspaces.ThefinaldetailsshallbeprovidedtotheCityfor reviewandapprovalpriortobuildingpermitissuance.Themotioncarried unanimously. SinksmovedandMahoneysecondedtoadoptResolutionNo.13050approving modificationstoTR201241withtheconditionthattheoverallsiteplanshallbe modifiedtoeliminateoneparkingstallalongthetwowaydrivewayfromStevens CreekBoulevardtoincreasethedrivewaythroatsetbacktoatleast50feetfrom streetcurbtotheedgeofthesouthernmostparkingstallintherow.Theprojectis permittedtohavearequiredparkingsupplydeficientofoneparkingstall,foratotal onsitesupplyof79parkingspaces.ThefinaldetailsshallbeprovidedtotheCityfor reviewandapprovalpriortobuildingpermitissuance.Themotioncarried unanimously. Councilrecessedfrom8:50p.m.to9:00p.m. ORDINANCESANDACTIONITEMS Continued 12.Subject:AmendmentofanAgreementbetweentheCityofCupertinoandthe GilbaneBuildingCompanyforconsultantservicesforconstructionmanagementon variousprojects RecommendedAction:ApproveanAmendmenttoanAgreementbetweentheCity ofCupertinoandtheGilbaneBuildingCompanyintheamountof$1,134,000.00for atermofapproximately20months,fromthedateofexecutionthroughMarch31, 2015 DirectorofPublicWorksTimmBordenreviewedthestaffreport. WongmovedandSantorosecondedtoapproveanamendmenttoanagreement betweentheCityofCupertinoandtheGilbaneBuildingCompanyintheamountof 13 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency $1,134,000.00foratermofapproximately20months,fromthedateofexecution throughMarch31,2015.Themotioncarriedunanimously. 14.Subject:ConsiderationofanordinancerescindingandreenactingCupertino MunicipalCodeChapter14.08regardingobstructionandencroachmentsintoCity rightsofway RecommendedAction:ConductthefirstreadingofOrdinanceNo.132110: ´ OrdinanceoftheCityCounciloftheCityofCupertinorescindingandreadopting CupertinoMunicipalCodeChapter14.08(EncroachmentsanduseofCityRightsof 6§¿! DirectorofPublicWorksTimmBordenreviewedthestaffreport. TamonNorimoto,speakingonbehalfofPG&Esaidtheysupporttheordinance. PeggyGriffindistributedadocumentnotingfourissueswiththeordinance:illegal toplantflowersorweedtheparkingstriporfrontpartoftheyard;requiresapermit foranylandscapingorthereplacementofadrivewayorwalkway;¯º¹anopen endedrequirementandnowaytochallengethelistofpermitconditions;ifa homeownerhasanobstruction,theyªµ´ºhaveaweekendtofixitthemselves. JenniferGriffinaskedquestionsabouthowtheordinanceaddressesthehandlingof AT&Tcabinetsandotherutilitiesfornewhousesbeingbuiltonlots. DirectorofPublicWorksTimmBordenrespondedtoquestionsfromtheprevious twospeakers. Councildirectedstafftomakearevisionto14.08.060Cinordertoclarifythe language. CityClerkGraceSchmidtreadthetitleoftheordinance. WongmovedandChangsecondedtoreadtheordinancebytitleonlyandthatthe City"²«¸±¹readingwouldconstitutethefirstreadingthereof.Ayes:Chang, Mahoney,Santoro,Sinks,andWong.Noes:None.Abstain:None. 14 Tuesday,July16,2013CupertinoCityCouncil SuccessortotheRedevelopmentAgency REPORTSBYCOUNCILANDSTAFF CityManagerDavidBrandtsaidthatthefirstpublicmeetingonrevisioningforthe GeneralPlanAmendmentwouldtakeplaceonThurs.,July18beginningat6:00p.m.in CommunityHall.Healsonotedthatgeesecountsaredowntosingledigits. Councilmembershighlightedtheactivitiesoftheircommitteesandvariouscommunity events. ADJOURNMENT At9:43p.m.,themeetingwasadjournedtoAugust20.TheAugust6meetingwas canceled. ____________________________ GraceSchmidt,CityClerk Staffreports,backupmaterials,anditemsdistributedattheCityCouncilmeetingare availableforreviewattheCity"²«¸±¹Office,7773223,andalsoontheInternetat .ClickonAgendas&Minutes,thenclickontheappropriatePacket. www.cupertino.org MostCouncilmeetingsareshownliveonComcastChannel26andAT&TUverse Channel99andareavailableatyourconvenienceatwww.cupertino.org.Clickon Agendas&Minutes,thenclickArchivedWebcast.Videotapesareavailableatthe CupertinoLibrary,ormaybepurchasedfromtheCupertinoCityChannel,7772364. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3220 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject 3¸«§¹»¸«¸¹InvestmentandBudgetReportforQuarterEndingJune2013 RecommendedAction Acceptthereport DiscussionandFiscalImpact (´¼«¹º³«´º¹ Themarketvalueandadjustedcostvalueofthe"¯º¿¹portfoliototaled$70.1millionat June30,2013.The¶µ¸º¬µ²¯µ¹Juneyieldof0.23%wasdownslightlyfromtheprevious ·»§¸º«¸¹andyearagoyieldsof0.24%and0.26%respectively.Theaveragelengthto maturityofthe"¯º¿¹portfolioremainsunderoneyear.TheCityhasdecreasedthe moreliquidLAIFandmoneymarketportionsoftheportfoliosignificantlyasthe portfoliowasrepositionedintoFederalagenciestoprovideadditionalyieldand preparefortheprojectedupturninratesin2015. Theportfoliototalwas$5.4millionhigherthanlastquarter,mostlyduetohighersales andpropertytaxes.Duringthequarter,$5millionofTreasuryNotesmatured,and $21.7millioninAgencyandTreasuryNoteswerepurchased. Theretireehealthtrustmarketvaluetotaled$13.3millionatJune30,2013,down slightlyfrom$13.4millionatMarch31,2013.Trustearningsweredown.42%forthe quarter,largelyduetonegativefixedincomereturnsresultingfrommarketconcerns overtheFederalReserveplanstopossiblycutbackonQuantitativeEasing.The portfoliohasexperienced10.41%earningsforthepasttwelvemonthsand7.73%since inceptioninJuly2010.Sinceinception,theCityhasdeposited$11.2millionintothe trustandearned$2.1million. InvestmentsaretieredtoprovidesufficientcashflowstopayCityobligationsoverthe nextsixmonths.TheyareincompliancewithCityinvestmentpolicyandStatelaw. Marketvaluesonindividualsecuritiesintheinvestmentportfolioareprovidedby WellsFargoBankInstitutionalTrustServicesusingvaluationsfromInteractiveData PricingandReferenceData,Inc. 75 &«´«¸§²%»´ª!»ª«º1«¶µ¸º revenuesup14.5%fromayearago Preliminary results for the year ending in June 2013 show and$3.6million.Preliminarydatashowspropertytax,salestax, ahead of budgeted levels transientoccupancytax,chargesforservices,andothertaxesexceedingexpectations whileutilitytax,licensesandpermits,finesandforfeitures,anduseofmoneyand propertycameinbelowbudget.Salestaxesareprojectedtoendup6.3%abovelastyear and11.7%abovebudgetedlevels.Inadditiontostrongbusinesstobusinessgrowth, receiptshaveyettoreflectthelossoftwoofthe"¯º¿¹topsalestaxgeneratorsassumed intheBudget.Propertytaxesfinished26.6%higherthanprioryearand2.2%above budgetduetoassessedvaluegrowth,aonetimerefundofcountytaxadministration charges($593,000)andaonetimestatepaybackoftaxesborrowedfromthecitythree yearsago($1.4million).Excludingonetimeintergovernmentalpayments,actual propertytaxgrowthwas9.7%.Transientoccupancytaxisexpectedtoendtheyear 15.3%abovethebudgetedrevenueestimateand20.5%aboveprioryearasaresultof highertax,occupancy,andaverageroomratesandtheopeningofAloftHotelin January.Chargesforservicerevenuesarealsotrendinghigherthanprojectedasaresult ofthestrongerthanexpectedgrowthindevelopmentactivitythisyear,butalsobecause thefeesfromsomeprojectswerebudgetedunderlicensesandpermitsratherthan chargesforservices.Thishascontributedtolowerthananticipatedrevenuefrom licensesandpermits. PreliminaryyearendactualexpendituresthroughJune2013areup10.1%fromlast year.Whentakingintoaccountencumberedcontractualobligations,yearendbudget savingsareapproximately$3.2million(6.4%)mostlyduetosalaryandbenefitsavings, projectdelays,andcontractcostsavings.AdministrativeServicesendedtheyearwith savingsinhumanresources,disasterpreparedness,andcityclerkprograms. CommunityDevelopmentendedwithsavingsinthemidlongtermplanning,current planning,economicdevelopment,andcodeenforcementprograms.Parksand RecreationhadsavingsintheSeniorServicesprogram.PublicWorksendedwith savingsinengineeringdesignandtrafficengineering. TheCitytypicallyendstheyearwithbudgetsavings,someofwhichiscarriedforward tonextyearforoutstandingpurchaseordersandcommitments.Staffanticipates carryingforwardapproximately$1.7millioninencumbrancesandcarryovers. TheFY201314BudgetassumedabeginningunassignedGeneralFundbalanceof$14.0 million.ThesepreliminaryFY201213yearendactualsindicatethattheFY201314 beginningunassignedGeneralFundbalancewillincreaseby$1.8millionforatotalof $15.8million. 76 TheAuditCommitteeacceptedthisreportonAugust15,2013. _____________________________________ Preparedby:MaryBradleyandJaquiGuzmán Reviewedby:CarolAtwood,CityTreasurer ApprovedforSubmissionby:DavidBrandt,CityManager Attachments:AInvestmentPortfolio BInvestmentsbyType,RateofReturn,andComplianceCharts CRetireeHealthTrustReport DGeneralFundBudgetReport 77 City of Cupertino Investment Portfolio June 30, 2013 ACTIVITY DATECOUPONYIELDADJUSTEDMATURITYMARKETUNREALIZED PURCHASEMATURITYDESCRIPTIONRATE To Maturity COSTVALUEVALUEPROFIT/LOSS SECURITIES MATURED 08/25/1103/31/13US Treasury Note 0.75%0.19%3,000,0003,000,0003,000,0000 05/06/1104/30/13US Treasury Note 0.63%0.57%1,000,0001,000,0001,000,0000 05/19/1106/15/13US Treasury Note 1.13%0.58%1,000,0001,000,0001,000,0000 SECURITIES PURCHASED 05/31/1307/17/15Agency notes - FHLMC4.38%0.32%3,247,7793,000,0003,240,120(7,659) 05/31/1307/28/15Agency notes - FNMA2.38%0.32%3,127,2633,000,0003,118,560(8,703) 05/31/1309/10/15Agency notes - FHLMC1.75%0.34%3,092,3073,000,0003,082,140(10,167) 05/31/1309/11/15Agency notes - FHLB1.75%0.35%3,091,7623,000,0003,082,680(9,082) 06/11/1310/15/15Agency notes - FNMA1.88%0.47%2,064,0852,000,0002,056,160(7,925) 06/11/1310/26/15Agency notes - FNMA1.63%0.45%2,054,0882,000,0002,049,580(4,508) 06/11/1311/16/15Agency notes - FFCB1.50%0.43%2,050,4762,000,0002,043,660(6,816) 06/11/1311/15/15US Treasury Note 0.38%0.41%2,997,7063,000,0002,993,430(4,276) CITY PORTFOLIO CASH 06/30/13Wells Fargo - Workers Comp Checking14,28314,28314,2830 06/30/13Wells Fargo - Regular Checking1,9911,9911,9910 06/30/13Wells Fargo - Repurchase Agreements0.02%0.02%5,975,2415,975,2415,975,2410 5,991,5155,991,5155,991,5150 LAIF 06/30/13LAIF - State Pool0.24%0.24%1,111,3851,111,3851,111,3850 MONEY MARKET FUNDS 06/30/13Wells Fargo 100% Treasury0.02%0.02%2,300,6922,300,6922,300,6920 2,300,6922,300,6922,300,6920 GOVERNMENT AGENCY NOTES 05/31/1307/17/15Agency notes - FHLMC4.38%0.32%3,247,7793,000,0003,240,120(7,659) 05/31/1307/28/15Agency notes - FNMA2.38%0.32%3,127,2633,000,0003,118,560(8,703) 05/31/1309/10/15Agency notes - FHLMC1.75%0.34%3,092,3073,000,0003,082,140(10,167) 05/31/1309/11/15Agency notes - FHLB1.75%0.35%3,091,7623,000,0003,082,680(9,082) 06/11/1310/15/15Agency notes - FNMA1.88%0.47%2,064,0852,000,0002,056,160(7,925) 06/11/1310/26/15Agency notes - FNMA1.63%0.45%2,054,0882,000,0002,049,580(4,508) 06/11/1311/16/15Agency notes - FFCB1.50%0.43%2,050,4762,000,0002,043,660(6,816) 18,727,76118,000,00018,672,900(54,861) US TREASURY SECURITIES 09/26/1107/31/13US Treasury Note 0.38%0.20%2,000,3022,000,0002,001,8001,498 11/17/1108/31/13US Treasury Note 0.13%0.22%1,999,6662,000,0002,000,000334 03/28/1109/15/13US Treasury Note 0.75%0.96%999,5731,000,0001,002,8503,277 12/07/1110/31/13US Treasury Note 0.25%0.23%3,000,1663,000,0003,001,9801,814 01/24/1211/30/13US Treasury Note 0.25%0.22%3,000,4243,000,0003,001,9801,556 02/14/1212/31/13US Treasury Note 0.13%0.26%2,997,9883,000,0002,999,5201,532 02/14/1201/31/14US Treasury Note 0.25%0.26%2,999,8593,000,0003,002,4602,601 02/29/1202/28/14US Treasury Note 0.25%0.27%3,999,5844,000,0004,003,2803,696 05/14/1203/31/14US Treasury Note 0.25%0.25%2,999,9533,000,0003,002,2202,267 05/14/1204/30/14US Treasury Note 0.25%0.25%2,999,9003,000,0003,002,2202,320 06/25/1205/31/14US Treasury Note 0.25%0.30%999,5551,000,0001,000,7001,145 12/21/1206/30/14US Treasury Note 0.25%0.23%2,000,3592,000,0002,001,4001,041 12/21/1207/31/14US Treasury Note 0.13%0.24%1,997,5762,000,0001,997,880304 12/21/1208/31/14US Treasury Note 0.25%0.25%2,000,1082,000,0002,001,020912 01/07/1309/30/14US Treasury Note 0.25%0.25%2,000,1132,000,0002,001,020907 01/07/1310/31/14US Treasury Note 0.25%0.25%3,000,0003,000,0003,001,2901,290 06/11/1311/15/15US Treasury Note 0.38%0.41%2,997,7063,000,0002,993,430(4,276) 41,992,83442,000,00042,015,05022,216 Total Managed Portfolio70,124,18669,403,59270,091,542(32,644) Average Yield0.23% 78 City of Cupertino Investment Portfolio June 30, 2013 ACTIVITY DATECOUPONYIELDADJUSTEDMATURITYMARKETUNREALIZED PURCHASEMATURITYDESCRIPTIONRATE To Maturity COSTVALUEVALUEPROFIT/LOSS Average Length to Maturity (in years) 0.68 TRUST PORTFOLIO MONEY MARKET FUNDKester Trust 06/30/13Wells Institutional Money Mkt Acct0.07%0.07%48,52048,52048,5200 BOND RESERVE PORTFOLIO Bond Delivery Cost Acct Goldman Sachs Financial Sq Money Mkt0.07%0.07%131313 Bond Lease Pymt AcctGoldman Sachs Financial Sq Money Mkt0.07%0.07%2,487,7652,487,7652,487,765 Bond Reserve Acct Goldman Sachs Financial Sq Money Mkt0.06%0.06%1,589,0661,589,0661,589,0660 Total Bond Reserve Portfolio4,076,8444,076,8444,076,8440 79 LÝ;·;· ,ä ä¦; LÝ;·;· ,ä ä¦; am;7 t©·Ez am;7 t©·Ez LAIF LAIF Cash 20% Cash 2% 3% 8% Money Market Money Market 9% 3% Agency Notes 27% US Treasuries US Treasuries 68% 60% Rate of Return Comparison 0.60% 0.50% 0.40% 0.30% 0.20% LAIF 0.10% Cupertino 0.00% 80 COMPLIANCE WITH INVESTMENT POLICY City of Cupertino June 30, 2013 CategoryStandardComment Treasury IssuesNo limitComplies US Agencies No limitComplies Medium Term Corporate Bonds30% with A ratingComplies LAIF$50 millionComplies Money Market Funds20%Complies Maximum MaturitiesUp to 5 yearsComplies Per Issuer Max10% (except for Treasuries and US Agencies)Complies Bankers Acceptances 180 days & 40%Complies Commercial Paper270 days & 25%Complies Negotiable Certificates of Deposit30%Complies Repurchase Agreements365 daysComplies Reverse Repurchase agreementsProhibitedComplies 81 82 83 84 85 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 10300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject AlcoholicBeverageLicense,SafewayStore3251,20620HomesteadRoad RecommendedAction ApproveapplicationforInstructionalTastingLicense Description NameofBusiness:SafewayStore3251 Location:20620HomesteadRoad TypeofBusiness:Foodretailer TypeofLicense:InstructionalTastingLicense(86) ReasonforApplication:AnnualFeeandOriginalFee Discussion Therearenozoningorusepermitrestrictionswhichwouldprohibitthesaleofalcohol asproposedandstaffhasnoobjectiontotheissuanceofthislicense.LicenseType86 authorizesthetastingofalcoholicbeveragesasauthorizedtobesoldfromtheoffsale premises,onalimitedbasis.Requiresphysicalseparationfromtheoffsalepremises whiletastingistakingplaceandgenerallyrequirestheparticipationofaspecifically authorizedmanufacturerorwholesalelicensee. _____________________________________ Preparedby:JuliaKinst,PlanningDepartment Reviewedby:GaryChao,CityPlanner;AartiShrivastava,DirectorofCommunity Development ApprovedforSubmissionby:DavidBrandt,CityManager Attachment:AApplication 86 87 88 89 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 10300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject AlcoholicBeverageLicense,YoshidaRestaurant,10700SdeAnzaBoulevard RecommendedAction ApproveapplicationforOnSaleBeerandWine Description NameofBusiness:YoshidaRestaurant Location:10700SdeAnzaBoulevard TypeofBusiness:Restaurant TypeofLicense:OnSaleBeerandWine(41) ReasonforApplication:AnnualFeeandOriginalFee Discussion Therearenozoningorusepermitrestrictionswhichwouldprohibitthesaleofalcohol asproposedandstaffhasnoobjectiontotheissuanceofthislicense.LicenseType41 authorizesthesaleofbeerandwineforconsumptiononoroffthepremiseswheresold. _____________________________________ Preparedby:JuliaKinst,PlanningDepartment Reviewedby:GaryChao,CityPlanner;AartiShrivastava,DirectorofCommunity Development ApprovedforSubmissionby:DavidBrandt,CityManager Attachment:AApplication 90 91 92 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 10300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject AlcoholicBeverageLicense,MikadoCupertino,19645StevensCreekBoulevard RecommendedAction ApproveapplicationforOnSaleBeerandWine Description NameofBusiness:MikadoCupertino Location:19645StevensCreekBoulevard TypeofBusiness:Restaurant TypeofLicense:OnSaleBeerandWine(41) ReasonforApplication:PersontoPersonTransfer,AnnualFee,FederalandState Fingerprints Discussion Therearenozoningorusepermitrestrictionswhichwouldprohibitthesaleofalcohol asproposedandstaffhasnoobjectiontotheissuanceofthislicense.LicenseType41 authorizesthesaleofbeerandwineforconsumptiononoroffthepremiseswheresold. _____________________________________ Preparedby:JuliaKinst,PlanningDepartment Reviewedby:GaryChao,CityPlanner;AartiShrivastava,DirectorofCommunity Development ApprovedforSubmissionby:DavidBrandt,CityManager Attachment:AApplication 93 94 95 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 10300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject AlcoholicBeverageLicense,Gokaku,10789SBlaneyAvenue RecommendedAction ApproveapplicationforOnSaleBeerandWine Description NameofBusiness:Gokaku Location:10789SBlaneyAvenue TypeofBusiness:Restaurant TypeofLicense:OnSaleBeerandWine(41) ReasonforApplication:PersontoPersonTransfer,AnnualFee,FederalandState Fingerprints Discussion Therearenozoningorusepermitrestrictionswhichwouldprohibitthesaleofalcohol asproposedandstaffhasnoobjectiontotheissuanceofthislicense.LicenseType41 authorizesthesaleofbeerandwineforconsumptiononoroffthepremiseswheresold. _____________________________________ Preparedby:JuliaKinst,PlanningDepartment Reviewedby:GaryChao,CityPlanner;AartiShrivastava,DirectorofCommunity Development ApprovedforSubmissionby:DavidBrandt,CityManager Attachment:AApplication 96 97 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting:August20,2013 Subject ResolutionapprovinganAgreementtocreatetheSantaClaraCountyRecyclingand WasteReductionTechnicalAdvisoryCommittee. RecommendedAction Adoptaresolutionapprovinganagreementwith15otherjurisdictionstocreatethe SantaClaraCountyRecyclingandWasteReductionTechnicalAdvisoryCommittee (TAC)andfindthatapprovaloftheagreementisexemptfromCalifornia EnvironmentalQualityAct(CEQA)reviewpursuanttosection15308oftheCEQA Guidelinesasanactiontakenbyregulatoryagenciesforprotectionoftheenvironment. Description ConsiderapprovaloftheCountywideTACMemorandumofAgreement(MOA) providingstructureandclarificationtotheexistingcollaborationamong15SantaClara CountycitiesandtheCountyofSantaClaratoimplementAB939andhousehold hazardouswasterequirementsestablishedbyStatelaw. Background Countywidecoordinationofmandatedanddiscretionaryrecyclingandsolidwaste planningisprovidedbytheSantaClaraCountyRecyclingandWasteReduction Commission(RWRC).TheRWRC,charteredbytheBoardofSupervisors,ismadeupof electedofficialsrepresentingcitiesorgroupsofcities,andtheCountyandtheSanta ClaraValleyWaterDistrict.ATACadvisesthisCommission.TheTACismadeupof stafffromthe15citiesandtheCounty,plusrepresentativesofthesolidwasteindustry, recyclers,SanJoseStateUniversityandenvironmentalorganizations. StaffsupportfortheRWRCandtheTACisprovidedbytheCountyIntegratedWaste ManagementDivision(IWM),partofthe"µ»´º¿¹DepartmentofAgricultureand EnvironmentalManagement.FundingforthisworkcomesfromaSolidWastePlanning Fee,collectedbySantaClaraCountyonalldisposedwasteoriginatinginthecounty. Overtime,therolesoftheTACandtheIWMstaffhavebroadenedasthejurisdictions 1 98 implementedtheCaliforniaIntegratedWasteManagementAct(AB939)andnewstate requirements. AstudyissuearosefromadesiretoupdatethedecadesoldTACstructureandclarify thegoverningsupportfromIWMstaff.Throughout2011,theadhocTAC organizationalsubcommitteemetseveraltimestodefinethe3 "¹scopeofworkand outlineaMemorandumofAgreement(MOA)thataddressesgovernanceand representationissues. OnJuly16,2012,anadhocRWRCcommitteecomprisedofthreeCommissioners(past ChairJamieMcLeod,currentChairJimGriffithandCommissionerMikeWasserman) reviewedtheoutline,gavedirectiononkeyissues,andselectedalternativespresented bytheTACsubcommittee.Withthatdirection,theIWMDivisionhired consultant/attorneyCereneSt.Johnof(º¹§-§º»¸§²/¸µª»©º (´© ,toexpandthestructure intotheformofanMOAsuitableforadoption.TheRWRCreviewedandcommented onapreliminarydraftinDecember2012.AtitsFebruary2013meeting,theRWRC approvedthefinaldraftanddirectedIWMstafftodistributetheMOAandasample resolutiontoall16jurisdictionswitharequestthatitbereviewedbyjurisdictional counselandultimatelymovedforwardforapprovalbyalljurisdictions.Citystaffhas reviewedandcommentedonthedraftMOA.Todate,fourteenofthefifteencity jurisdictionsandtheCountyhaveapprovedthefinalMOA.Cupertinowillbethelast citytojoin. CitystaffisappointedtotheTACbytheDirectorofPublicWorksbaseduponscopeof jobdutiesandcurrentassignments.The"¯º¿¹currentTACrepresentativeisthe2013 TACChairandparticipatesontheHouseholdHazardousWaste,SourceReductionand Recycling,andPublicEducationSubcommittees. AdoptionofthisresolutionandapprovaloftheAgreementwillnotchangethe"¯º¿¹ participation,votingrightsorbenefitsreceivedfromservicesprovidedbytheSolid WastePlanning%««L´µ¸willitimpactthecollectionoftheAB939FeebytheCounty andthemechanismwithwhichthatfundingispassedthroughtotheCityofCupertino forlocalAB939programsandHHWcollectionimplementation. SustainabilityImpact TheAgreementaddressestheissuesthatpromptedTACmemberstoinitiatethe organizationalstudy.Itformalizestherelationshipsofthejurisdictionsandresultsin moreeffectiveandtransparentcountywidecoordinationofprogramsdesignedto reducewaste,recoverresources,andpreventunnecessaryuseoflandfill. 2 99 FiscalImpact Therewillbenofiscalimpactasaresultofadoptionofthisresolutionandapprovalof theMOA. _____________________________________ Preparedby:CheriDonnelly,EnvironmentalProgramsManager Reviewedby:RogerLee,AssistantDirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: AKResolutionCreatingtheSantaClaraCountyRWRCTAC 3 100 Resolution No. 13- RESOLUTION NO. 13- RESOLUTION OF THE CITY OF CUPERTINO CREATING THE SANTA CLARA COUNTY RECYCLING AND WASTE REDUCTION TECHNICAL ADVISORY COMMITTEE WHEREAS, the California Integrated Waste Management Act, known as AB 939 (Public Resources Code Section 40000 et seq.) enacted in 1989, required jurisdictions to divert 50% of waste from disposal by 2000, and as amended by Assembly Bill 341 in 2011 now establishes a statewide goal of di solid waste by 2020; and WHEREAS, in 1992 the Santa Clara County Board of Supervisors established the Solid Waste Commission of Santa Clara County to councils and the Board of Supervisors on countywide solid waste issues, and in 2001 revised the name of the Commission to the Rand Waste Reduction Commission of Santa Clara County (the Commission); and WHEREAS, the bylaws of the Commission included establishment of the Recycling and Waste Reduction Technical Advisory Committee (the TAC) to provide technical advice to the Commission on solid waste management and policy, to bring together a wide spectrum of viewpoints and expe countywide solid waste and recycling issues affecting individual and to assist in development of policies, and programs as well as revisions to the County Solid Waste Management Plan/County Integrated Waste Manag Plan; and WHEREAS, in accordance with the AB 939 provisions for financing solid waste diversion and planning activities, the County of Santa Cla collects the Countywide Solid Waste Planning Fee (SWPF) on each ton o waste disposed at landfills located within the County, on tons taken to non- disposal facilities located within the County and subsequently t disposal to landfills outside Santa Clara County, and on tons transported directly to disposal facilities located outside Santa Clara County, and t the SWPF, along with grants and voluntary contributions from age to fund the work of the Commission and the TAC; and WHEREAS, the field of solid waste management and recycling has become much more complex since the TAC was originally established, and the 1 101 Resolution No. 13- City of Cupertino has found it useful and cost-effective to work jointly with other local jurisdictions through the Commission and the TAC in order to comply with the increasing number of new laws and regulations; and WHEREAS, the responsibilities of the TAC have evolved over time to include recommending, implementing, monitoring, and auditing the funding for existing and new countywide programs included in the Commission-approved Annual Workplan and Budget and these enhanced duties need to be formalized by the cities and the County; and WHEREAS, in 2009 the Commission and the TAC appointed an Organizational Study Committee and an Organizational Study Subcommittee, respectively, and retained the services of Arroyo Associates to organizational structure of the countywide integrated waste mana system, programs, staffing and services; and WHEREAS, the Commission held a public meeting in May 2012 to discuss the recommendations of the Organizational Study with the TAC and the public and directed the TAC to prepare an agreement between all the agencies in Santa Clara County that are responsible for AB 939 compliance (all cities and the County) to clarify, enumerate and memorialize the duties of the TAC and to streamline the decision-making and reporting functions of the TAC; and WHEREAS, the Commission reviewed and approved the attached Agreement Creating the Santa Clara County Recycling and Waste Reduction Technical Advisory Committee and has recommended the Agreement to the County and to all of the cities in Santa Clara County for consideration and approval; and WHEREAS, in accordance with the California Environmental Quality Act (CEQA), the approval of the attached agreement is categorically pursuant to Section 15308; and WHEREAS, the City Council of the City of Cupertino has considered the agreement at a regularly noticed meeting held on August 20, 2013; NOW, THEREFORE, the City Council of the City of Cupertino does hereby find, resolve and determine as follows: 2 102 Resolution No. 13- 1.The Agreement Creating the Santa Clara County Recycling and Wast Reduction Technical Advisory Committee, attached as Exhibit A to this resolution, is hereby approved. 2.The City of Cupertino finds that, with regard to CEQA, the approval of the attached agreement is categorically exempt pursuant to Secti of the CEQA guidelines because it is an action taken by regulatory agencies for protection of the environment. 3.Staff is directed to appoint a representative to serve on the TAC and to notify the Commission that the Agreement has been approved. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 20th day of August, 2013 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: ____________________________ _____________________________________ Grace Schmidt, City Clerk Orrin Mahoney, Mayor, City of Cupertino 3 103 EXHIBIT"A" 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 PUBLIC WORKS DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject 2013ReconstructionofCurbs,GuttersandSidewalks,ProjectNo.201302. RecommendedAction AuthorizetheDirectorofPublicWorkstoawardacontracttoBreneman,Inc.,intheamountof $243,392.50andapproveaconstructioncontingencyof$24,000.00,foratotalof$267,392.50. Discussion OnAugust13,2013,theCityreceivedbidsforthe2013ReconstructionofCurbs,Guttersand SidewalksProject.Thisprojectabatestripandfallhazardsaswellasdrainageflowlineissues throughouttheCityandpreparesstreetstoreceiveasphaltimprovementsfortheannual pavementmaintenanceprojects.Atotalof3companiessubmittedbidpackagesforthisproject. Thefollowingisasummaryofbidsdeemedcomplete: BidderBidAmount EngineersEstimate$260,021.00 Breneman,Inc.$243,392.50 SpenconConstruction,Inc.$258,599.25 JJRConstruction,Inc.$384,240.00 FiscalImpact Awardoftheprojectwillresultinafiscalimpactofupto$267,392.50.Sufficientfundshave beenbudgetedandareavailablefromaccount#27084049325(PavementMaintenance)and account#27084039326(ConcreteMaintenance). _____________________________________ Preparedby:JoAnneJohnson,EngineeringTechnician Reviewedby:RogerLee,AssistantDirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: AKDraftContract 135 Project No. 2013-02 DOCUMENT 00520 CONTRACT ________________., THIS CONTRACT, dated this day of ,2013, by and between whose place of business is located at _____________________(“Contractor”), and the CITY OF CUPERTINO, a Municipal Corporation of the State of California (“City”) acting under and by virtue of the authority vested in the City by the laws of the State of California. th WHEREAS, City, on the 6day of February,2013awarded to Contractor the following Project: PROJECT NUMBER 2013-02 RECONSTRUCTION OF CURBS, GUTTERS, AND SIDEWALKS NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and City agree as follows: Article 1. Work 1.1Contractor shall complete all Work specified in the Contract Documents, in accordance with the Specifications, Drawings, and all other terms and conditions of the Contract Documents. Article 2. Agencyand Notices to City 2.1City has designated Roger Lee,Assistant Director of Public Works,to act as City’s Authorized Representative(s), who will represent City in performing City’s duties and responsibilities and exercising City’s rights and authorities in Contract Documents. City may change the individual(s) acting as City’s Authorized Representative(s), or delegate one or more specific functions to one or more specific City’s Representatives, including without limitation engineering, architectural, inspection and general administrative functions, at any time with noticeand without liability to Contractor. Each City’s Representativeis the beneficiary of all Contractor obligations to City, including without limitation, all releases and indemnities. 2.2All notices or demands to City under the Contract Documents shall be toCity’s Authorized Representative at: 10300 Torre Avenue, Cupertino, California 95014 or to such other person(s) and address(es) as City shall provide to Contractor. Article 3. Contract Time and Liquidated Damages 3.1Contract Time. The Contract Time willcommence to run on the dateindicated in the Notice to Proceed. City may give a Notice to Proceed at any time within 30 Days after the Notice of Award. Contractor shall not do any Work at the Site prior to the date on which the Contract Time commences to run. Contractor shall achieve Final Completion of the entire Work and be ready for Final Payment in accordance with Section 00700 (General Provisions)no later than June 30, 2014as provided in Document 00700 (General Provisions) 3.2Liquidated Damages. City and Contractor recognize that time is of the essence of this Contract and that City will suffer financial loss in the form of contract administration expenses (such as project management and consultant expenses), if all or City of Cupertino00520-1Contract Reconstruction of Curbs, Gutters and Sidewalks 136 Project No. 2013-02 any part ofthe Work isnot completed within the times specified above, plus any extensions thereof allowed in accordance with the Contract Documents. Consistent with Document 00700 (General Provisions), Contractor and City agree that because of the nature of the Project, it would be impractical or extremely difficult to fix the amount of actual damages incurred by City because of a delay in completion of all or any part of the Work. Accordingly, City and Contractor agree that as liquidated damages for delay Contractor shall pay City: 3.2.1$75 for each Calendar Day that expires after the time specified herein for Contractor to achieve Final Completion of the entire Work as specified above. 3.2.2$75 per Calendar Day for failure to remove concrete from a work area within the same calendar week. 3.2.3$75 per Calendar Day for failure to replace asphalt to finish grade within 30 calendar days. Liquidated damages shall apply cumulatively and, except as provided below, shall be presumed to be the damages suffered by City resulting from delay in completion of the Work. 3.3Liquidated damages for delay shall only cover administrative, overhead, interest on bonds, and general loss of public use damages suffered by City as a result of delay. Liquidated damages shall not cover the cost of completionof the Work, damages resulting from defective Work, lost revenues or costs of substitute facilities, or damages suffered by others who then seek to recover their damages from City (for example, delay claims of other contractors, subcontractors, tenants, or other third-parties), and defense costs thereof. Article 4. Contract Sum 4.1City shall pay Contractor the Contract Sum for completion of Work in accordance with Contract Documents as set forth in Contractor’s Bid, attached hereto: See Exhibit “A” attached Article 5. Contractor’s Representations In order to induce City to enter into this Contract, Contractor makes the following representations and warranties: 5.1Contractor has visited the Site and has examined thoroughly and understood the nature and extent of the Contract Documents, Work, Site, locality, actual conditions, as-built conditions, and all local conditions, and federal, state and local laws and regulations that in any manner may affect cost, progress, performance or furnishing of Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Contractor and safety precautions and programs incident thereto. 5.2Contractor has examined thoroughly and understood all reports ofexploration and tests of subsurface conditions, as-built drawings, drawings, products specificationsor reports, available for Bidding purposes, of physical conditions, including Underground Facilities, or which may appear in the Drawings. Contractor accepts the determination set forth in these Documentsand Document 00700 (General Provisions) of the limited extent of the information contained in such materials upon which Contractor may be entitled to rely. Contractor agrees that except for the information so identified, Contractor does not and shall not rely on any other information contained in such reports and drawings. 5.3Contractor has conducted or obtained and has understood all such examinations, investigations, explorations, tests, reports and studies (in addition to or to supplement those referred to in Section 5.2of this Document 00520) that pertain to the subsurface conditions, as-built conditions, underground facilities, and all other physical conditions at or contiguous tothe Site or otherwisethat may affect the cost, progress, performance or furnishing of Work, as Contractor considers necessary for the performance or furnishing of Work at the Contract Sum, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of Document 00700 (General Provisions); and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by Contractor for such purposes. City of Cupertino00520-2Contract Reconstruction of Curbs, Gutters and Sidewalks 137 Project No. 2013-02 5.4Contractor has correlated its knowledge and the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. 5.5Contractor has given City prompt written notice of all conflicts, errors, ambiguities, or discrepancies that it has discovered in or among the Contract Documents and as-built drawingsand actual conditions and the written resolution thereof through Addenda issued by City is acceptableto Contractor. 5.6Contractor is duly organized, existing and in good standing under applicable state law, and is duly qualified to conduct business in the State of California. 5.7Contractor has duly authorized the execution, delivery and performance of this Contract, the other Contract Documents and the Work to be performed herein. The Contract Documents do not violate or create a default under any instrument, contract, order or decree binding on Contractor. 5.8Contractor has listed Subcontractors pursuant to the Subcontractor Listing Law, California Public Contracting Code §4100 et seq. in document 00340 (Subcontractors List) Article 6. Contract Documents 6.1Contract Documents consist of the following documents, including all changes, addenda, and modifications thereto: Document 00002 Signature Page Document 00003 Project Directory Document 00012 Caltrans/City Cross-Reference Table Document 00100 Advertisement For Bids Document 00200 Instructions to Bidders Document 00210 Indemnity and Release Agreement Document 00400 Bid Form Document 00411 Bond Accompanying Bid Document 00430 Subcontractors List Document 00450 Statement of Qualifications Document 00481 Non-Collusion Affidavit Document 00482 Bidder Certifications Document 00520Contract Document 00530 Insurance Forms Document 00610Construction Performance Bond Document 00620Construction Labor and Material Payment Bond Document 00630Guaranty Document 00650Agreement and Release of Any and All Claims Document 00660Substitution Request Form Document 00700General Conditions Document 00800 Special Conditions Document 00820 Traffic Control Requirements Document 00821Insurance Document 00822Apprenticeship Program Technical Specifications Addenda(s) Drawings/Plans 6.2There are no Contract Documents other than those listed in this Document 00520, Article 6. The Contract Documents may only be amended, modified or supplemented as provided in Document 00700 (General Provisions). City of Cupertino00520-3Contract Reconstruction of Curbs, Gutters and Sidewalks 138 Project No. 2013-02 Article 7. Miscellaneous 7.1Terms used in this Contract are defined in Document 00700 (General Provisions) and will have the meaning indicated therein. 7.2It is understood and agreed that in no instance are the persons signing this Contract for or on behalf of City or acting as an employee, agent, or representative of City, liable onthis Contract or any of the Contract Documents, or upon any warranty of authority, or otherwise, and it is further understood and agreed that liability of the City is limited and confined to such liability as authorized or imposed by the Contract Documents or applicable law. 7.3Contractor shall not assign any portion of the Contract Documents, and may subcontract portions of the Contract Documents only in compliance with the Subcontractor Listing Law, California Public Contracting Code §4100 et seq. 7.4The Contract Sum includes all allowances (if any). 7.5In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Contractor or Subcontractor offers and agrees to assign to the awarding bodyall rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time City tenders final payment to Contractor, without further acknowledgment bythe parties. 7.6Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are deemed included in the Contract Documents and on file at City’s office, or may be obtained of the State of California web site http://www.dir.ca.gov/DLSR/PWD/Northern.html and shall be made available to any interested party on request. Pursuant to Section 1861 of the Labor Code, Contractor represents that it is aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor shall comply with such provisions before commencing the performance of the Work of the Contract Documents. 7.7Should any part, term or provision of this Contract or any of the Contract Documents, or any document required herein or therein to be executed or delivered, be declared invalid, void or unenforceable, all remaining parts, terms and provisions shall remain in full force and effect and shall in no way be invalidated, impaired or affected thereby. If the provisions of any law causing such invalidity, illegality or unenforceability may be waived, they are hereby waived to the end that this Contract and the Contract Documents may be deemed valid and binding contracts, enforceable in accordance with their terms to the greatest extent permitted by applicable law. In the event any provision not otherwise included in the Contract Documents is required to be included by any applicable law, that provision is deemed included herein by this reference(or, if such provision is required to be included in any particular portion of the Contract Documents, that provision is deemed included in that portion). 7.8This Contract and the Contract Documents shall be deemed to have been entered into in the County of Santa Clara, State of California, and governed in all respects by California law (excluding choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in Santa Clara County. Both parties hereby waive their rights under California Code of Civil ProcedureSection 394 to file a motion to transfer any action or proceeding arising out of the Contract Documents to another venue. Contractor accepts the Claims Procedure in Document 00700, Article 12, established under the California Government Code, Title 1, Division 3.6, Part 3, Chapter 5. City of Cupertino00520-4Contract Reconstruction of Curbs, Gutters and Sidewalks 139 Project No. 2013-02 IN WITNESS WHEREOF the parties have executed this Contract in triplicatethe day and year first above written. 2013RECONSTRUCTION OF CURBS, GUTTERS AND SIDEWALKS CITY:CONTRACTOR: CITY OF CUPERTINO, a Municipal Corporation of the State of California By: [Signature] Attest: [Please print name here] City Clerk: Grace Schmidt Approved as to form by City Attorney:Title: [If Corporation: Chairman, President, or Vice President] ______________________________________________ City Attorney: Carol KoradeBy: [Signature] I hereby certify, under penalty of perjury, that Timm Borden,[Please print name here] Director of Public Worksof the City of Cupertino was duly authorized to execute this document.Title: [If Corporation: Secretary, Assistant Secretary, Chief Financial Officer, or Assistant Treasurer] Dated:________________________________________________ State Contractor’s License No. Classification _____________________________________________________________________________ David Brandt,City Managerof the City of Cupertino, a Expiration Date Municipal Corporation of the State of California Designated Representative:Taxpayer ID No._________________________________ Name:Roger LeeName: Title: Assistant Director of Public WorksTitle: Address: 10300 Torre Ave., Cupertino, CA 95014Address: Phone: 408-777-3269Phone: Facsimile: 408-777-3399Facsimile: NOTARY ACKNOLEDGEMENT IS REQUIRED. IF A CORPORATION, CORPORATE SEAL AND CORPORATE AMOUNT: 243,392.50 NOTARY ACKNOWLEDEMENT AND FEDERAL TAX ID ARE ACCOUNT NUMBER: REQUIRED. IF NOT A CORPORATION SOCIAL SECURITY FILE NO.: NO. IS REQUIRED END OF DOCUMENT City of Cupertino00520-5Contract Reconstruction of Curbs, Gutters and Sidewalks 140 PUBLICWORKSDEPARTMENT CITYHALL 1010300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773354www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject ConductthesecondreadingofanordinancerescindingandreenactingCupertino MunicipalCodeChapter14.08regardingobstructionandencroachmentsintoCity rightsofway. RecommendedAction ConductthesecondreadingandenactOrdinanceNo.132110. Discussion OnJuly16,2013,theCityCouncilconductedthefirstreadingofOrdinanceNo.132110, rescindingandreenactingCupertinoMunicipalCodeChapter14.08withnochanges. However,basedonpublicinputreceivedfromthefirstreadingandinordertoclarify languageinsection14.08.060C,staffareproposingminorchangesforthesecond reading. Duringthehearingforthefirstreadingoftheordinance,aresidentcommentedthatthe draftordinancelanguagemaybeunclearregardingtheCitysintenttoregulate plantingandmaintainingoflandscapinginresidentialparkstrips.Toaddressthis concern,section14.08.030hasbeenamendedtoincludethatnopermitisrequiredfor theinstallationormaintenanceoflandscapeforresidentialpropertiesprovidedtheyare consistentwithsection14.12.080anddonotcreateanobstructionforotherpublicuses. Theintentwasnottochangecurrentpracticeofallowingtheplantingandmaintenance oflowshrubsandflowers,andthereforetheclarificationisoffered. Section14.08.060Cisonlyrewordedforgrammaticalclarityandtheintentisnot altered. Background Section14.08oftheCupertinoMunicipalCodegovernsobstructionanduseofthe publicrightofwayandwasestablishedbyOrdinance130adoptedAugust15,1960. Therehavebeenminimalamendmentstotheordinancesincetheinitialadoption. 141 ThisitemwasoriginallyscheduledtobepresentedtoCouncilonApril2,2013,butwas postponedtoallowutilitycompaniessufficienttimetoreviewandaddressany concerns.StaffmetwithrepresentativesofUtilityCompaniesoperatingwithintheCity onApril16,2013.Commentshavebeenreceivedandmostconcernshavebeen addressedandincorporatedintotherevisedordinancetotheextentpracticable. Theproposedordinanceisacomprehensiverevisionthatreflectscurrentpracticesand proceduresfordifferenttypesofencroachmentsandclarifiestheprocessfor applicationsandapprovals.Keyitemsinclude: DelegatesCityEngineerauthoritytoapproveencroachmentpermits. DelegatesCityEngineerauthoritytorevokeanencroachmentpermitifdeemed necessaryforpublicgood. Establishesmaintenanceresponsibilityofvegetationinrightofwayadjacentto privateproperty(exceptforCityStreetTrees)andprohibitslandscapesthat obscureorimpairpassagealongapublicrightofway. Updatesconstructionstandardstoreflectcurrentrequirementsand specificationsandeliminatesoutdatedstandards. Createsplacementrestrictionsandscreeningrequirementsforaboveground utilitieslocatedintherightofway. Limitsstreetcutsonrecentlymaintainedstreets,consistentwithpracticesof otherBayAreacities. FiscalImpact: Nofiscalimpactisexpectedfromthisproposedordinance. _____________________________________ Preparedby:JoAnneJohnson,EngineeringTechnician Reviewedby:TimmBorden,DirectorofPublicWorks ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: ACleanVersionofDraftOrdinance BRedlineVersionofDraftOrdinance CExistingOrdinanceProposedforRescinding 142 ORDINANCENO.132110 ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFCUPERTINO RESCINDINGANDREADOPTINGCUPERTINOMUNICIPALCODECHAPTER 14.08(ENCROACHMENTSANDUSEOFCITYRIGHTSOFWAY) RECITALS 1.Chapter14.08oftheCupertinoMunicipalCode ","!regulates encroachmentsintothepublicrightofway. 2.CMCChapter14.08wasadoptedin1960andtheCityhasnotmadeany significantamendmentssinceitwasadoptedoverfiftyyearsago. 3.TheexistingprovisionsofChapter14.08nolongerfullyservethe"¯º¿¹needs becausethetypesandextentofencroachments,andthe"¯º¿¹needtoregulatesuch encroachments,haveevolvedsinceChapter14.08wasadoptedin1960. 4.TheCityhasdeterminedthatacomprehensiveupdatetoitsrequirementsfor encroachmentsintoandtheuseofthepublicrightofwayisnecessarytoreflectcurrent practices. NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFCUPERTINO HEREBYORDAINSASFOLLOWS: Section1.Chapter14.08rescindedandreadopted.Chapter14.08ofthe CupertinoMunicipalCodeisherebyrescindedinitsentiretyandreadoptedtoreadas follows: Chapter14.08 ENCROACHMENTSANDUSEOFCITYRIGHTSOFWAY 14.08.010Definitions. 14.08.020Encroachmentpermitrequired. 14.08.030Exceptionstopermitrequirement. 14.08.040Pavementpreservation. 14.08.050Permitapplicationprocess. 14.08.060Fees. 143 14.08.070Securityrequired. 14.08.080PermitteetoindemnifyCity. 14.08.090Permitapprovalandissuance. 14.08.100Notices,termofpermit. 14.08.110Permitvalidfordescribedandapprovedworkonly. 14.08.120Displayofpermit. 14.08.130Constructionrequirements. 14.08.140Extendingpermit. 14.08.150Releaseorrevisionofbondsandcashdeposits. 14.08.160Ongoinguseofrightofway. 14.08.170Damagetoexistingfacilities. 14.08.180Adherencetorulesandregulations. 14.08.190Transferofpermits. 14.08.200Emergencyencroachments. 14.08.210Abandonmentorremovaloffacilitiesfromrightofway. 14.08.220Obstructionsdeemedpublicnuisance. 14.08.230Penalties. 14.08.240Appeal. 14.08.010Definitions. Thewordsandtermsusedinthischaptershallhavethefollowingmeaningsunlessthe contextclearlyindicatesotherwise: A. ¨§´ªµ´!or §¨§´ªµ´«ª¬§©¯²¯º¯«¹!meansfacilitiesnotusedtoprovideservicefor aperiodofonehundredeighty(180)days,oriftheauthorizationtoentertheright ofwayheldbyPermitteeisrevoked,terminatedorabandoned. B. ¸º«¸¯§²2º¸««º!KAnystreetclassifiedasArterialpertheCirculationElementofthe "¯º¿¹GeneralPlan. C. ¶¶²¯©§¨²«²§½!meansalllawfullyenactedandapplicablefederal,State,andlocal laws,ordinances,codes,rules,regulationsandordersasmaybeamendedor adoptedfromtimetotime. D. !»¹¯´«¹¹ª§¿!meansadayonwhichthemainoperationsoftheCityofCupertino areopenforbusinessanddoesnotmeananydayonwhichonlyspecialized functionsareinoperation,suchasdivisionsoftheCityoritsagentsthatoperateon a24/7schedule. 144 E. "¯º¿!meanstheCityofCupertino,California.Anyactthatmaybetakenbythe City,theCityCounciloranyagency,department,agentorotherentitynowor hereafterauthorizedtoactonthe"¯º¿¹behalf. F. "¯º¿"µ»´©¯²!meansthegoverningbodyoftheCityofCupertino,California. G. "¯º¿$´¯´««¸!meanstheCityEngineerorhisorherdesignee. H. "¯º¿,§´§«¸!meanstheCityManageroranypersonauthorizedordesignated bytheCityManagertoactonhisorherbehalf. I. "µ²²«©ºµ¸2º¸««º!meansanystreetclassifiedasaMinorCollectororMajorCollector pertheCirculationElementofthe"¯º¿¹GeneralPlan. J. "µ´¹º¸»©º¯µ´ ! µ¶«¸§º¯µ´ ! ³§¯´º«´§´©«!or ¸«¶§¯¸!andsimilarformulationsof thosetermsmeanthenamedactionsinterpretedbroadly,encompassing,among otherthings,installation,extension,maintenance,repair,replacementof components,relocation,undergrounding,grading,sitepreparation,adjusting, testing,makeready,excavationandtreetrimming.Theterm µ¶«¸§º¯µ´!doesnot encompassorregulatetheprovisionofservicesortheownershiporuseoffacilities inrightsofwayorotherpropertysubjecttothejurisdictionoftheCity,butrefersto activitiesaffectingrightsofwayandotherpropertysubjecttothejurisdictionofthe City. K. #§¿¹!meanscalendardays,unlessotherwiseindicated. L. $³«¸«´©¿!meansanimmediatehazardordangertolife,healthorpropertyas reasonablydeterminedbyaUtility. M. $³«¸«´©¿«´©¸µ§©®³«´º!meansanencroachmentnecessitatedbythepublic good,safety,healthorwelfarebyapersonwithfacilitieslocatedintherightofway. N. $³«¸«´©¿street©»º!meansanystreetcutbyaUtilitytorepairafacilitywithin therightofwaytoremediateanimmediatehazardordangertolife,healthor property,asdeterminedatthediscretionoftheCityEngineer. O. $´©¸µ§©®!or «´©¸µ§©®³«´º!includesgoingupon,overorunderarightofway, orusingarightofwayoranareaadjacenttoarightofwayinsuchamannerasto prevent,obstructorinterferewiththeintendedornormaluseofthatway,ora modificationofitsmodeofuse,includingbutnotlimitedto: 145 1.Excavationordisturbance; 2.Erection,construction,placementormaintenanceofanyfacility; 3.Plantingormaintaininganylandscapingorhardscape; 4.Placementormaintenanceofanywastematerial,excepttheplacementof solidwasteorrecyclablesinauthorizedreceptaclesforpickupinaccordance withChapter6.24. P. $´©¸µ§©®³«´º¶«¸³¯º!meansapermitissuedpursuanttoandinconformance withthischapter. Q. %§©¯²¯º¿!or %§©¯²¯º¯«¹!meansanypost,sign,pole,fence,guardrail,wall, pathway,sidewalk,driveway,track,surfacing,culvert,drainagefacility,pipe, appurtenances,conduit,cable,utilitycabinet,embankment,excavation,public improvements,orsimilarpropertyconstructedorplacedintherightofway. R. %«´©«!meansanobstructionofwhatevermaterialorcompositionwhichis designed,intendedorusedtoprotect,defendorobscuretheinteriorpropertyofthe ownerthereoffromtheview,trespassorpassageofothersupontheproperty. S. '§¸ª¹©§¶«!meansanyconstructedflatworkbuiltofconcrete,stone,wood,or othersuchnonperviousorperviousdurablematerial. T. +§´ª¹©§¶«!meansanytree,hedge,shrub,grass,groundcover,plant,orgrowing thingexcludingCityStreetTreesasdefinedbySection14.12.020. U. ,§º«¸¯§²©®§´«!meansanyvariationfromapprovedplanotherthanhorizontal changesofonefootorless. V. ,¯´µ¸$´©¸µ§©®³«´º!meansatrafficlaneclosureorphysicalimprovements locatedwithinsidewalkorlandscapeadjacenttoaresidentialstreet. W. ,¯´µ¸Street"»º!meansanasphaltcutonaresidentialstreetwhichtotalareadoes notexceed30squarefeet. X. ,§°µ¸$´©¸µ§©®³«´º!meansatrafficlaneclosureorphysicalimprovements locatedwithinsidewalkorlandscapeadjacenttoaCollectororArterialstreet. Y. ,§°µ¸Street"»º!meansanasphaltcutonaresidentialstreetwithtotalareain excessof30squarefeetoranasphaltcutofanysizeonaCollectororArterialstreet. 146 Z. /«¸³¯ºº««!meansanypersonseekingand/orthathasobtainedanencroachment permitpursuanttothischapter. Aa. 4º¯²¯º¿!meansanentityconstitutingapublicutilityunderStatelaw. Ab. 1¯®ºof½§¿!meansthesurface,theairspaceabovethesurfaceandthearea belowthesurfaceofanypublicstreet,highway,lane,path,alley,sidewalk, boulevard,drive,bridge,tunnel,park,parkstrip,parkway,waterway,easement, orsimilarpropertyinwhichtheCitynoworhereafterholdsanypropertyinterest. Ac. 6§¹º«³§º«¸¯§²!meansanyrubbish,brush,earthorothermaterialofanynature whichisunused,unwanted,discardedortoberecycled. 14.08.020Encroachmentpermitrequired. A.ExceptasotherwiseprovidedinthisChapter,itisunlawfulforanypersonto encroachormakeorcausetobemadeanyencroachmentwithoutfirstobtainingan encroachmentpermitfromtheCityEngineer. B.Nouseofanyrightofwayoranyotherinterestorpropertypursuanttothischapter shallcreateorvestinaPermitteeanyownershiporotherinterestintherightofway, streetsorotherpropertyorinterestoftheCity.Permitsissuedinaccordancewiththis chaptermayberevokedatanytimedeemednecessarybytheCityEngineer. 14.08.030Exceptionstopermitrequirement. NoEncroachmentpermitshallberequiredforanyofthefollowing: 1.Anysignerected,constructedandmaintainedincompliancewithChapter 19.104.100;or 2.TheactionofanyofficeroremployeeoftheCityengagedinthedischargeof officialduties;or 3.Installationandmaintenanceoflandscapeadjacenttoresidentialproperties inaccordancewithsection14.12.080andmaintainedinaccordancewith 14.08.220 4.Utilitymaintenanceoroperationactivitiesthatdonotrequireexcavationsor installationofnewequipment.Ifthemaintenanceoroperationsworkisona CollectororArterialstreetandlimitsvehicularorpedestriantravel,Utility shallnotifytheCitypriortocommencementofworkandatrafficcontrolplan mayberequired. 147 14.08.040Pavementpreservation. Anystreetthathasbeenconstructed,reconstructed,resurfacedorresealedshallnot thereafterbecutoropenedforaperiodof3years,exceptforemergencystreetcuts. TheCityEngineershallalsograntexemptionsunderthefollowingcircumstances: 1.Relocationworkthatismandatedbyacounty,Stateorfederalagency. 2.Serviceforbuildingsorparcelswherenootherreasonablemeansof providingserviceexists,asdeterminebytheCityEngineer. 3.OthersituationsdeemedbytheCityEngineertobeinthebestinterestof thegeneralpublic. Whengrantingexceptionstothisregulation,theCityEngineermayimposeconditions determinedappropriatetoinsuretherapidandcompleterestorationofthestreetand thesurfacepaving. 14.08.050Permitapplicationprocess. Allpersonsdesiringorintendingtoobtainanencroachmentpermitmustapplywith thePublicWorksDepartmentbysubmittingacompletedapplicationsignedbythe applicant.TheCityEngineershallprescribeandprovideanapplicationformforthe permitrequiredbythisordinance. 14.08.060Fees. A.TheCityCouncilshallestablishascheduleoffeesforencroachmentsbyresolution. B.UnlesswaivedinwritingbytheCityEngineer,feeswillberequiredofanypublic agencywhichisauthorizedbylawtoestablishormaintainanyworksorfacilitiesin, underoroveranypublicstreetorrightofway. C.IndependentcontractorsorUtilitiesunderdirectcontractwiththeCity,forworkin benefitoftheCityareexemptfromfeesunderthisprovisionwhenworkinginbenefit oftheCityandperformingdutiesinthepublicrightofwayinaccordancewiththe termsofthecontract. 14.08.070Securityrequired. 148 A.TheCityEngineermayrequiresecurityinareasonableamountbasedontheproject sizeand/orscope,asreasonablydeterminedbytheCityEngineer,sufficientto reimbursetheCityforcostsofrestoringtherightofway.Anybondamountwillbe basedonanestimateprovidedbythePermitteeandapprovedbytheCityEngineer. Requiredsecuritymayincludeencroachmentbonds,faithfulperformancebonds,labor andmaterialbonds,cash,certificateofdeposit,letterofcreditorothersecuritydeemed acceptablebytheCityEngineer. B.AtanytimetheCityEngineerdeterminesthattheamountofthesecurityis insufficienttocoverpotentialcostsordamageswhichmightresultfromtheproject,the CityEngineermayrequirethePermitteetopostanadditionalbondorcashdeposit,or combinationthereof,asaconditionofcontinuingworkontheproject. C.SecuritydepositsshallnotberequiredofanypublicagencyorUtilitycompany whichisauthorizedbylawtoestablishormaintainanyworksorfacilitiesin,underor overanypublicstreetorrightofway. 14.08.080PermitteetoindemnifyCity. ThePermitteeshallbeliablefor,andindemnifyandholdtheCityharmlessfrom,all harm,injuries,ordamages(including§ººµ¸´«¿¹fees),includingbutnotlimitedto damagetopersonsorproperty,whichoccurinconnectionwithorresultingfromthe ongoinguseoftherightofway.The/«¸³¯ºº««¹liabilityunderthissectionshallnot applytoanyharm,injuriesordamagesresultingfromthe"¯º¿¹negligence,willful misconductorcriminalactsasadjudgedbyacourtofcompetentjurisdiction.Priorto issuanceofthepermit,thePermitteeshallfurnishtotheCityevidenceofinsurance coverageandendorsements(includingselfinsurance,ifapplicable)asdesignatedby theCityfortheliabilityassumedbythePermittee.TheCityshallprovidereasonable noticetothePermitteeuponreceiptofanyclaimofloss,actionordemandand cooperatewiththe/«¸³¯ºº««¹defenseagainstsuchclaim,includingproviding reasonableaccesstoinformation,evidence,andwitnessesnecessarytodefendagainst suchclaim.ThePermitteedoesnotwaiveitsrighttopursueanyorallavailablelegal remediestochallengethevalidityorlegalityofanyapplicablefederal,Stateorlocallaw byitsworkunderthischapter. 14.08.090Permitapprovalandissuance. Within7daysofreceiptofanencroachmentpermitapplication,theCityEngineerwill makereasonableefforttoeither,deemtheapplicationcompleteincompliancewithall 149 requirementsofthischapterandanyotherapplicablelaw,ornotifytheapplicantof deficiencies.Oncetheapplicationisdeemedcomplete,theencroachmentpermitshall eitherbedenied,orapprovedandissuedwithin21days.Permitsmayincludeany conditionstheCityEngineerdeemsreasonablynecessarytoprotectthepublicinterest, safetyandwelfare. 14.08.100Notices,termofpermit. A.Commencementofworkoruse.ThePermitteeshallbegintheworkoruse authorizedbyapermitissuedpursuanttothischapterwithinninety(90)calendardays fromdateofissuance,unlessadifferenttimeperiodisstatedinthepermit.Ifthework oruseisnotcommencedinatimelyfashion,thenthepermitshallbecomevoid,unless anextensionoftimetocommenceworkhasbeengrantedbytheCityEngineer. B.Notices.ThePermitteemayberequiredtoprovidenoticeofinstallationofany facilitiestopropertyownerswithin300feetoftheencroachmentasdirectedbytheCity Engineerand/ortheDirectorofCommunityDevelopment. C.Scheduleofwork.ThePermitteeshallnotifytheCityEngineeratleasttwofull businessdayspriortostartofanywork,exceptforworkperformedinconnectionwith anEmergency.ShouldtheworkstopformorethantwofullconsecutiveCityworking days,thePermitteeshallagainnotifytheCityEngineerasnotedabovepriorto restartingthework.Theworkmustbediligentlyprosecutedtoitscompletionandshall beperformedinsuchamannerastocauseminimuminconvenienceandhazardtothe publictotheextentreasonablypossibleasdeterminedbytheCityEngineer. .ThePermitteeshallnotifytheCityEngineerwhenwork D.Acceptanceofworkoruse oruseiscomplete.TheCityEngineershallaccepttheworkoruseascompletedonly afterthePermitteehasfulfilledallobligationsunderthischapterandtheprovisionsof thepermit,cleanedthesiteofalldebrisandleftthesiteinaneatandworkmanlike condition.TheCityEngineershallindicateacceptancebyendorsingthepermitinthe spaceprovided. 14.08.110Permitvalidfordescribedandapprovedworkoruseonly. Thepermitissuedshallnotbevalidforanyworkoruseotherthanthatdescribedinthe permitandasshownontheapprovedplans.NoMaterialchangestothelocation,size, ortypeofencroachmentshallbeallowedexceptuponauthorizationoftheCity Engineer. 14.08.120Displayofpermit. 150 A.Acopyofanypermitissuedpursuanttothischaptershallbekeptatthesiteofany constructionworkpertainingtotheencroachmentandshallbeshowntoany authorizedrepresentativeoftheCityondemand. B.Apermitissuedforcontinuinguseormaintenanceofanencroachmentinvolvingthe residenceorplaceofbusinessofthePermitteemaybekeptattheresidenceorplaceof businessandshallbemadeavailabletoanauthorizedrepresentativeoftheCitywithin 24hours. 14.08.130Constructionrequirements. ThePermitteeshallcomplywithallconstructionrequirementsestablishedbytheCity Engineer,includingbutnotlimitedtotherequirementssetforthinthissection. A.Standardsofconstruction.Allworkperformedunderthepermitshallconformto applicablelawandrecognizedstandardsofconstructionthatdonotconflictwith CaliforniaPublicUtilityCommission(CPUC)Standards,includingbutnotlimitedto thecurrentCityStandardsrelatingtostreetimprovementsandanyspecialprovisions relatingthereto,exceptthosestandardswhichmayconflictwiththosespecifically requiredbytheCPUCorStateorCityfranchiseagreements. .Priortocommencementofanyexcavation,the B.UndergroundServiceAlert(U.S.A.) PermitteeshallcallU.S.A.forfieldmarkingofexistingundergroundutilitiesin accordancewithapplicablerules. C.Inspectionandapproval.Allworkshallbesubjecttomonitoring,inspection,and approvalbytheCityEngineer. D.Protectionoftraffic.ThePermitteeshallplaceandmaintainadequatesigns, barricades,warninglights,andothersafeguardsnecessarytoprotectthepublic,and shallmaintainsafecrossingsforpedestrianandvehiculartrafficduringtheentire courseofthework.Warningsigns,lightsandsafetydevicesshallconformtothe requirementsofthecurrentStateofCaliforniaManualofUniformTrafficControl Devices. E.Repairs.EachPermitteeshallberesponsibleforrestoringtoitsformerconditionas nearlyasmaybepossibleanyportionoftherightofwaywhichhasbeenexcavatedor otherwisedisturbedordamagedbythePermittee.Iftherightofwayisnotrestoredas providedherein,theCityshallnotifythePermitteeofdeficiencies.IfthePermitteefails 151 torespondwithin5businessdaysofthedateofnotificationorandtheCityengineer deemssaiddeficienciesapublichazard,theCitymaymaketherepairs,andthe Permitteeshallbearthecostthereof.ThePermitteeisresponsibleformaintainingthe workareaatitssolecostandexpenseuntiltheCityacceptstheworkcoveredbythe permit.EachPermitteeshallrepairandcorrectanyandalldefectsanddeficienciesdue toworkmanshipormaterialsinconnectionwiththepermit. F.AsBuiltPlans.Whenconstructioniscomplete,PermitteeshallprovideasetofAs BuiltconstructiondrawingsattherequestoftheCityEngineer. 14.08.140Extendingpermit. TheCityEngineershallgrantthePermitteeatimeextensiontoapermitsubjectto compliancewiththerequirementsofthischapter,providedtherearenoMaterial changestotheoriginalapprovedconstructionplanssincetheinitialissuanceofthe permit.ThePermitteeshallrequestatimeextensiontoapermitbeforethe¶«¸³¯º¹ expirationdate. 14.08.150Releaseorrevisionofbondsandcashdeposits. Anybondorcashdepositsubmittedpursuanttothischaptershallbereleasedonly uponcompletionofallworkandconditionssetforthinthepermitdeemedsatisfactory bytheCityEngineer. 14.08.160Ongoinguseofrightofway. Inadditiontocomplyingwithallrelevantrequirementsforobtainingapermit containedherein,apersonowningfacilitiesin,seekingtoinstallfacilitiesin,orusing rightofwayshallcomplywithallrequirementsofthissectionexceptwheregoverned byotherregulatoryagencies. Thedesign,construction,installation, A.EncroachmentsatnoexpensetoCity. operation,maintenance,relocation,andremovalofthe/«¸³¯ºº««¹facilitiesshallbeat noexpensetotheCityandshallbesubjecttothereasonableapprovaloftheCity Engineertopreservetheintegrityandeffectiveuseofthepublicrightsofwayandto protectthepublichealth,safetyandwelfare. B.Relocationorremovalofencroachment.ThePermitteeshallremoveorrelocateany installationownedbyPermitteethatisinconflictverticallyand/orhorizontallywith anyCityinstallationthatisapropergovernmentaluseoftherightofwayandas subjecttoanyfranchiseagreement.IfthePermitteedoesnotcompleteremovalor 152 relocationwithinareasonableperiodofnotlessthan90daysasrequiredbytheCity Engineer,theCityshallhavefacilitiesremovedatthe/«¸³¯ºº««¹expense.Before proceedingwithrelocationwork,thePermitteeshallobtainappropriatepermitsand approvalsandshallrestoretheareavacatedtoanacceptableconditionasreasonably determinedbytheCityEngineer. C.Requirementsforutilitydistributionfacilities.OwnersofpublicorprivateUtility distributionfacilitiesplacedintherightofwayshallcomplywiththefollowing: 1.Nointerferencewithexistinguses.ShouldtheCitypermitfacilityinstallations (notincludinganyCityownedinstallations)wherethereareexistingfacilities, thePermitteeshallworkaroundexistingfacilities.Shoulditproveimpracticalto workaroundexistingfacilities,requiringtherelocationofanyexistingfacilities, andiftheownerofsaidexistingfacilitiesagreestorelocatethem,theownershall promptlyrelocateitsfacilities.Thereasonablecostofrelocatingexistingfacilities shallbebornesolelybythePermittee.However,ifatleastoneofthefollowing applies,theownershallpromptlyrelocateitsfacilitiesatnocosttothePermittee: Existingfacilitieswerenotproperlyinstalled; a. Facilitiesinstalledunlawfully; b. Federal,State,orlocallawrequiresrelocation. c. 2.Franchisesandauthorizations.ThePermitteeshallobtainfranchises,other authorizationsand/oragreements,ifreasonablyrequiredbytheCityand applicablelaw,andshallcomplywiththeprovisionsofanysuchfranchiseor otherauthorization,providingproofofsatisfactionofanyconditionthereof. 3.Maintenanceoffacilities.FacilitiesownedbyPermitteeinstalledpursuanttothis chaptershallatalltimesbemaintainedinaccordancewiththerequirementsof allapplicablelaws,franchisesandauthorizations.ThePermitteeshallmaintain itsfacilitiesingoodrepairandinasafeconditiontothereasonablesatisfactionof theCityEngineer,orapplicableregulatingagency. 4.Identificationoffacilities.ThePermitteeshallidentifyanyfacilitiesinstalledin therightofwayinaccordancewiththerequirementsofapplicablelaworby meansofanidentificationmethodasdirectedbytheCityEngineer.Such identificationshallbedetectablefromgroundlevelwithoutopeningthestreet. ThePermitteeshallprovidetheCityatelephonecontactnumber,staffedtwenty four(24)hoursperday,sevendaysperweek,toenabletheCitytoreportany 153 concernsregardingthefacilities,including,butnotlimitedto,theremovalofany graffiti/vandalism.IntheeventthattheCityreportssuchconcernstothe Permittee,andwheresuchconcernsarenotinconflictwithapplicablelawsand regulations,thePermitteeshallwithinseventytwo(72)hours,unlessweatheror emergenciesprohibittimelyaction,respondtosuchcallandperformthe requiredrepairorcorrectanyadverseimpacttothe"¯º¿¹orthird¶§¸º¿¹useor operationscausedbythe/«¸³¯ºº««¹facilitiesintherightofwayatnocosttothe City. 5.Compliancewithapplicablelaws.ThePermitteeshallcomplywithallapplicable federal,State,orlocallaws,rulesandregulationsforclearancesandsiting standards,includingbutnotlimitedtoCitynoiseordinances;andCityStandards relatingtostreetimprovements:DesignCriteria,StandardSpecifications,and StandardDetails. 6.Requirementsforabovegroundorsurfacemountedfacilities.Abovegroundor surfacemountedfacilitiesplacedpursuanttothischaptershall,where reasonablyfeasible,beplacedinalocationapprovedbytheCityEngineerandbe consistentwiththefollowingguidelines: a.ConsistentwithCaliforniaPublicUtilityCommissionrequirements. b.Shallbenolargerthanisreasonablynecessarytocontainandprotect therequiredfacilities.Intheeventanyabovegroundorsurfacemounted facilityexceedsseventytwo(72)incheshigh,fiftynine(59)incheswide andtwentyseven(27)inchesdeep,anenvironmentalreviewunder CEQAandanyotherapplicablelawsmustoccurpriortopermitissuance; c.ShallnotobstructpedestriansandshallcomplywiththeAmericans withDisabilitiesActandaccessrelatedregulations,including maintainingpedestrianclearance(freeofallobstaclesforaclearpathof travel,unobstructedpedestrianwalkway)exceptduringerection, construction,placementandmaintenance; d.Shallbesetbackaminimumoftwofeetfromthefaceofthecurbor lessasapprovedbytheCityEngineer; e.Shallnotintrudeintothevehiclevisibilityobstructionareaatstreet cornersorcreatevehicledrivewayobstructions; 154 f.ShallnotbeplacedatstreetintersectioncornersorattheendofT intersectionsreservedfortrafficsignalfacilitiesexceptasapprovedbythe CityEngineer; g.Shallnotobstructpedestrian,technician,orvehicleviewofanytraffic signorsignal; h.Shallbeplacedwithaminimumhorizontalclearanceofeightfeetfrom anysanitarysewerorstormdrainfacility,exceptwhereanexisting cabinetisalreadycloserthaneightfeettoasanitarysewerorstormdrain line,anewcabinetofthesametypemaybeplacedadjacenttothe existingcabinetwithaminimumhorizontalclearanceoffivefeetfrom thesanitarysewerorstormdrainline; i.ShallbesetbackaminimumoffivefeetfromanyCityutilityfacility, trafficsignalfacility,driveway,curbramp,orbluezoneparkingspace,or aminimumofthreeandonehalffeetfromanyother«´º¯º¿¹above groundorsurfacemountedstructurenototherwisespecifiedherein, includingbutnotlimitedtostreetpoles,parkingmeters,andpublicart; j.Shallbesetbackaminimumofeightfeetfromanyfireescapeand/or fireexitexceptasapprovedbytheCityEngineer; k.Shallnotbeplacedonthepropertyof,orimmediatelyadjacentto,any designatedlocal,Stateornationalregisterhistoricallandmarkor structure; l.ShallnotviolateanyCityCodeorpolicyrelatedtoCityownedtrees orheritagetrees,includingbutnotlimitedtotheprovisionsrelatedto alteration,removal,ortrenchingaffectinganyCityownedtree; m.Shallbescreenedbylandscapingwhereappropriateforthelocation. Wherelandscapingisrequired,Permitteeshallbefullyresponsibleforall costsassociatedwithremovalanddisposalofexistingplantmaterial, includingreplanting,modificationsorrepairofallirrigationdisturbedas aresultofinstalling,using,operating,andmaintainingthefacility. Replacementirrigationshallbeinthesamequantity,qualityandof comparablesizetothoseremoved. 155 n.Shallbepaintedorcoatedtoblendinwiththesurrounding environment;graffitiproofcoatingthatalsoblendsshallbeusedif feasible; o.Shallnotemitexcessiveheatorcreateanysafetythreatorharmtothe public. D.AttachmentstobridgesandoverpassesmaybepermittedwithapprovalbytheCity Engineerandotherregulatingagencies. E.UtilitymainlocationsaresubjecttotheapprovaloftheCityEngineer. F.APermitteeshallfurnishtotheCitydetailedmapsandrecorddrawingsdepicting allofthe/«¸³¯ºº««¹facilitiesinspecifiedportionsoftherightofwaywithinthelimits ofanyexcavationbythe"¯º¿L¹»©®mapsanddrawingstobeprovidedfreeofcharge withintwenty(20)calendardaysofanyrequest.Thedetailedmapsandrecord drawingsshallshowtheapproximatelocation,size,description,andnatureofallof /«¸³¯ºº««¹facilities.Thedrawingsandmapsshouldnotbereliedupontodetermine theexactlocationofanyundergroundfacilities.Toensureasafeexcavation,anyone desiringtoexcavatenearthefacilitiesmustcallU.S.A.priortothestartofexcavationto allowforfieldmarkingofexistingundergroundutilities. G.APermitteeshallpotholeitssubsurfacefacilitieswithinfifteen(15)daysofreceiptof awrittenrequestfromtheCitytodoso,unlessthePermitteecancertifywithinonefoot thelocationanddepthofitsfacilitieswherepotholingisrequested.TheCityshallinno eventpayanypotholeexpenses. H.APermitteeshall,atitssoleexpense,maintainmembershipinUndergroundService Alert(U.S.A.)andshallfieldmark,atitsexpense,thelocationofitsfacilitiesupon notificationinaccordancewithStatelaw,includingbutnotlimitedtoGovernment CodeSection4216andfollowing,asitnowreadsormayhereinafterbeamended. I.APermitteeshallinformtheCityinwritingofanymaterialchangeincontact information.SuchwrittennoticeshallbeprovidedtotheCityEngineerwithinsixty(60) daysofthechange. 14.08.170Damagetoexistingfacilitiesfromencroachments. A.ThePermitteeisresponsibleforanydamagetoprivatepropertyandCityfacilities, includingbutnotlimitedtopavement,curbandgutters,sidewalk,landscaping,and 156 utilities,occurringasaresultoforinanywayrelatedtoactivitiesassociatedwiththe /«¸³¯ºº««¹encroachment,includinginstallation,maintenance,repair,operation,and removalof/«¸³¯ºº««¹facilitiesintherightofwaybythePermittee,itsemployeesor agents.The/«¸³¯ºº««¹liabilityunderthissectionshallnotapplytotheextentthat damageiscausedbythesoleoractivenegligence,willfulmisconductorcriminalactsof City,itsagentsoremployees. B.IntheeventofanydamagecausedbyPermittee,thePermitteeshallpaythecostof anyreplacements,repairsorrestorationnecessarytoreturntheproperty,rightofway, facilities,orinstallationstotheconditionthatexistedpriortothedamage. C.Anydamagetosurfaceandsubsurfaceimprovements,suchaspavementorconcrete overanytrench/excavationoradjacentthereto,asreasonablydeterminedbytheCity Engineerwhichresultsfromthe/«¸³¯ºº««¹actsoromissionsshallbethesole responsibilityofthePermittee.ThePermitteeshallcompleteallnecessaryrepairs withinthirty(30)daysofnotificationbytheCityEngineer,orifitreasonablywould requiremorethanthirty(30)daystoperformsuchrepairs,withinatimereasonably necessary,providedthePermitteehasundertakentoinitiatetherepairswithinthe thirty(30)dayperiodanddiligentlypursuessucheffortstocuretocompletion.Ifthe Permitteefailstomakerepairswithintheapplicableperiod,oriftheCityEngineer determinesthedamagetobeapublichazard,theCitymayhaverepairsmadeandbill thecosttothePermittee. 14.08.180Adherencetorulesandregulations. Eachpersonshallcomplywithallrulesandregulationscontainedhereinevenifthe workhasbeenperformedunderanemergencyencroachment.TheCityEngineermay revokeapermitissuedunderthischapteruponviolationofanyofitsprovisionsorthe provisionsofanypermitissuedhereunder. 14.08.190TransferofPermits. Permitsissuedpursuanttothisordinancearenottransferrable.A/«¸³¯ºº««¹agent mayfileanapplicationforanencroachmentpermitonbehalfofthePermitteewithout causingatransferofpermit. 14.08.200Emergencyencroachments. Thisordinancedoesnotpreventapersonfromperformingemergencymaintenanceto repairabrokenordefectivepipe,facilityorconduitlawfullyonorunderapublicright ofwayorexcavatingbyaUtilityasmaybenecessaryforthepreservationoflifeand 157 propertywhenanurgentnecessityarises.However,thepersonperformingan emergencyencroachmentduringnormalCitybusinesshoursshallnotifytheCity Engineerbytelephonewithinfourhoursofbeginningsaidemergencywork.Ifthe emergencyworkmustoccurduringhourstheCityofficesareclosed,thatnoticeshallbe giventoCountyCommunications.Thenoticeshallrelaythenatureandlocationofthe emergency,andthepersonmakinganemergencyuseorencroachmentshallapplyfora permitthenextbusinessday.Utilitiesshallnotberequiredtoobtainanencroachment permitpriortoworkperformedinconnectionwithanEmergency. 14.08.210Abandonmentorremovaloffacilitiesfromrightofway. A.IfaPermitteeintendstoremoveitsfacilities,thePermitteeshallobtainapermit pursuanttothischapterforallfacilityremovalfromtherightofwaypriortosuch removal. B.IfaUtilityintendstoabandonitsfacilities,theUtilityshallnotifytheCityEngineer priortoabandonmentbysendingwrittennoticeatleastthirty(30)dayspriorto abandonment.Allfacilitiesshallberemoved,abandonedinplace,ordedicatednolater thanonehundredeighty(180)daysoftheCityEngineersapproval. C.IftheCitydeterminesaPermittee(otherthanaUtility)hasabandonedprivately ownedfacilities,theCityshallprovidethePermitteewithwrittennoticetoremovetheir facilitiesfromtherightofwaywithinthirty(30)days.Facilityremovalshallbeatno costtotheCity. D.IfthePermittee(otherthanaUtility)takesnoactionwithinthistimeperiod,theCity mayelecttoaccepttitletosuchfacilitiesfreeandclear,orremovethefacilitiesand chargethePermitteewithallreasonablecostsincurredinsuchremoval.Permitteeshall makepaymentwithinthirty(30)daysofthe"¯º¿¹returnofsuchfacilitiestothe PermitteeormakingsuchfacilitiesavailabletothePermitteeforpickupwithinCity limits. E.Encroachmentsthathavebeenmadewithoutapermitorbypersonsnototherwise entitledtooperatewithinpublicrightsofwaypursuanttofederal,Stateorlocallaware notsubjecttotheprovisionsoftheabandonmentprocessdescribedinthissection. F.TheprovisionsofthissectionapplyonlytoCitydeterminationsofabandonmentand notwheretheCityhasrevokedapermitpursuanttosection14.08.020(b). 14.08.220Obstructionsdeemedpublicnuisance. 158 A.TheCityanditsresidentsshareinthecareandmanagementoflandscapewithinthe rightofwaylocatedadjacenttoprivateproperty.Noownerorlegaloccupantofany premisesabuttinguponanyrightofwayshallpermittheexistenceofobstructions definedbythischaptertobeanuisance. B.Thefollowingistobeanonexclusivelistofobstructionswhichunderthischapter aredeemedtoobstructtheviewfromvehiclestravelingonpublicstreetsandthe passageofpedestriansonthesidewalksandofvehiclesontherightsofwayabutting thereonandaredeclaredtobeapublicnuisanceandprohibitedasunlawful: 1.Atreewithlimbsoverhangingtherightofway,thelowestpartofwhichis lessthaneightandonehalffeetabovetherightofway; 2.Landscapeoverhangingthestreet,gutter,sidewalkorobstructingany municipalutilityfacilityorfirehydrant; 3.Anylandscapewhichissosituatedastoobscureandimpairtheunobstructed viewofintersectingtrafficbypassingmotoristsorpedestriansorobscureand impairtheviewofstreet,traffic,andothercontroldevicesandsignsplacedupon thestreetsforthesafetyofthepublic. C.TheCityEngineer,upondeterminingthatoneormoreofthenuisancesprohibited hereinexistorthatanyothersimilarobstructiontothepassageofvehiclesor pedestriansatintersectionsexistsonpremiseswithintheCity,shallgivewrittennotice tothepropertyownerorlegaloccupanthavingchargeorcontrolofthepremisesto removethenuisancesodesignatedtherein,anditisunlawfulfortheownerorlegal occupanthavingchargeorcontrolofthepremisestoneglectorfailtoremovetherefrom theobstructionwithinfivebusinessdaysfromthedateofthenotice. D.IftheCityEngineerfindsthatanyrightofwayobstructionisanimmediateperilor menacetothepublic,toanyperson,ortopedestrianorvehiculartraffic,theCity Managermaycauseittobesummarilyremoved.Uponsummaryremovalofthe obstruction,theCityManagershallprovidewrittennoticetothepropertyownerof actionstaken.AnycostincurredbyorfeesimposedbytheCityintheremoval, alteration,relocation,ordemolitionofanysignpursuanttotheprovisionsofthistitleor anyotherpertinentordinanceoftheCity,shallbepaidbytheownerofproperty abuttingtherightofwayonwhichtheobstructionwaslocated. E.Inadditiontoanyoftheremediesprovidedforhereinorbylawforviolationsof thisChapter,theCityAttorneymaymaintainanactionforinjunctiontorestrainor 159 abatementtocorrectorcompeltheremovalofsuchviolationorviolationsasprovided inthisCode. 14.08.230Penalties. A.Pursuanttothe"¯º¿¹prosecutorialdiscretion,theCitymayenforceviolationsofthe provisionsofthischapterascriminal,civiloradministrativeactions. B.Everyviolationofthischaptershallbeamisdemeanor;provided,however,that wheretheCityAttorneyhasdeterminedthatsuchactionwouldbeinthebestinterest ofjustice,theCityAttorneymayspecifyintheaccusatorypleadingorcitationthatthe violationshallbeprosecutedasaninfraction.Codeenforcementofficers,asdefinedby thisCode,shallhavethepowertoissueadministrativeandinfractioncitationsfor violationsofthischapter. C.Violationsofthischaptermayalsobepunishableasinfractionsoradministrative actionsinaccordancewithChapters1.10and1.12. D.InadditiontoallotherremediessetforthinthisChapter,anyactivitiesoperated, conductedormaintainedcontrarytotheprovisionsofthischaptershallbeunlawful andapublicnuisance,andtheCityAttorneymay,intheexerciseofdiscretion,in additiontoorinlieuofprosecutingacriminalactionhereunder,commenceanactionor actions,proceedingorproceedings,fortheabatement,removalandenjoinmentthereof, inamannerprovidedbylaw. 14.08.240Appeals. Anypersonwhosepermitapplicationisdeniedoranypermitteewhoisrequiredto abandonfacilitiesmayappealsuchdecisioninaccordancewithChapter1.16ofthis code. .Severability.ShouldanyprovisionofthisOrdinance,orits Section2 applicationtoanypersonorcircumstance,bedeterminedbyacourtofcompetent jurisdictiontobeunlawful,unenforceableorotherwisevoid,thatdeterminationshall havenoeffectonanyotherprovisionofthisOrdinanceortheapplicationofthis Ordinancetoanyotherpersonorcircumstanceand,tothatend,theprovisionshereof areseverable.TheCityCouncildeclaresthatitwouldhaveadoptedthisordinanceand eachsection,subsection,sentence,clause,phraseorportionthereofirrespectiveofthe factthatanyoneormoresections,subsection,sentenceclause,phrasesorportionsbe declaredvalidorunconstitutional. 160 Section3.EffectiveDate.ThisOrdinanceshalltakeeffectandbeinforce thirty(30)daysfromandafteradoptionasprovidedbyGovernmentCodeSection 36937. Section4.Certification.TheCityClerkshallcertifytothepassageand adoptionofthisOrdinanceandshallgivenoticeofitsadoptionasrequiredbylaw. PursuanttoGovernmentCodeSection36933,asummaryofthisOrdinancemaybe publishedandpostedinlieuofpublicationandpostingoftheentiretext. Section5.EnvironmentalReview.Becausethisordinancemakespurely proceduralandenforcementrelatedchanges,andimprovementstoreadability,this ordinanceisexemptfromCEQAreviewpursuanttoCEQAGuidelinessection 15061(c)(3). INTRODUCEDataregularmeetingoftheCupertinoCityCouncilthe16thdayofJuly, 2013andENACTEDataregularmeetingoftheCupertinoCityCouncilonthis20thday ofAugust2013bythefollowingvote: VoteMembersoftheCityCouncil AYES: NOES: ABSENT: ABSTAIN: ATTEST:APPROVED: ____________________________________________________________ GraceSchmidt,CityClerkOrrinMahoney,Mayor,CityofCupertino 161 ORDINANCE NO. 13-2110 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING AND READOPTING CUPERTINO MUNICIPAL CODE CHAPTER 14.08 (ENCROACHMENTS AND USE OF CITY RIGHTS-OF-WAY) RECITALS 1. Chapter 14.08 of the Cupertino Municipal Code (CMC) regulates encroachments into the public right-of-way. 2. CMC Chapter 14.08 was adopted in 1960 and the City has not made significant amendments since it was adopted over fifty years ago. 3. The existing provisions of Chapter 14.08 no longer fully serve the Citys needs because the types and extent of encroachments, and the Citys ne encroachments, have evolved since Chapter 14.08 was adopted in 1960. 4. The City has determined that a comprehensive update to its requi encroachments into and the use of the public right-of-way is necessary to reflect current practices. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 14.08 rescinded and readopted. Chapter 14.08 of the Cupertino Municipal Code is hereby rescinded in its entirety and readopted to read as follows: Chapter 14.08 ENCROACHMENTS AND USE OF CITY RIGHTS-OF-WAY 14.08.010 Definitions. 14.08.020 Encroachment permitrequired. 14.08.030 Exceptions to permit requirement. 14.08.040 Pavement preservation. 14.08.050 Permit application process. 14.08.060 Fees. 1 162 14.08.070 Security required. 14.08.080 Permittee to indemnify City. 14.08.090 Permit approval and issuance. 14.08.100 Notices, term of permit. 14.08.110 Permit valid for described and approved work only. 14.08.120 Display of permit. 14.08.130 Constructionrequirements. 14.08.140 Extending permit. 14.08.150 Release or revision of bonds and cash deposits. 14.08.160 Ongoing use of right-of-way. 14.08.170Damage to existing facilities. 14.08.180 Adherence to rules and regulations. 14.08.190 Transfer of permits. 14.08.200 Emergency encroachments. 14.08.210 Abandonment or removal of facilities from right-of-way. 14.08.220 Obstructions deemed public nuisance. 14.08.230 Penalties. 14.08.240 Appeal. 14.08.010 Definitions. The words and terms used in this chapter shall have the following meanings unless the context clearly indicates otherwise: A.Abandon or abandoned facilities means facilities not used to provide service for a period of one hundred eighty (180) days, or if the authorizati- of-way held by Permittee is revoked, terminated or abandoned. B.Arterial Street Any street classified as Arterial per the Circulation Element of the Citys General Plan. C.Applicable law means all lawfully enacted and applicable federa laws, ordinances, codes, rules, regulations and orders as may be amended or adopted from time to time. D.Business day means a day on which the main operations of the C are open for business and does not mean any day on which only sp functions are in operation, such as divisions of the City or its agents th a 24/7 schedule. 2 163 E.City means the City of Cupertino, California. Any act that may be taken by the City, the City Council or any agency, department, agent or other entit hereafter authorized to act on the Citys behalf. F.City Council means the governing body of the City of Cupertino, California. G.City Engineer means the City Engineer or his or her designee. H. City Manager means the City Manager or any person authorized or designated by the City Manager to act on his or her behalf. I.Collector Street means any street classified as a Minor Collector or Major Collector per the Circulation Element of the Citys General Plan. J.Construction, operation, maintenance or repair and similar formulations of those terms mean the named actions interpreted broadly, encompas other things, installation, extension, maintenance, repair, repl components, relocation, undergrounding, grading, site preparation, adjusting, testing, make-ready, excavation and tree trimming. The term operation does n encompass or regulate the provision of services or the ownership or use of facilities in rights-of-way or other property subject to the jurisdiction of the City, but refers to activities affecting rights-of-way and other property subject to the jurisdiction of the City. K.Days means calendar days, unless otherwise indicated. L.Emergency means an immediate hazard or danger to life, health o reasonably determined by a Utility. M.Emergency encroachment means an encroachment necessitated by t good, safety, health or welfare by a person with facilities located in the right-of-way. N.Emergency street cut means any street cut by a Utility to repair a facility within the right-of-way to remediate an immediate hazard or danger to life, health o property, as determined at the discretion of the City Engineer. O.Encroach or encroachment includes going upon, over or under -of-way, or using a right-of-way or an area adjacent to a right-of-way in such a manner as to prevent, obstruct or interfere with the intended or normal use of that way, or a modification of its mode of use, including but not limited to: 3 164 1.Excavation or disturbance; 2.Erection, construction, placement or maintenance of any facility; 3.Planting or maintaining any landscaping or hardscape; 4.Placement or maintenance of any waste material, except the place solid waste or recyclables in authorized receptacles for pick-up in accordance with Chapter 6.24. P.Encroachment permit means a permit issued pursuant to and in c with this chapter. Q.Facility or Facilities means any post, sign, pole, fence, guard rail, wall, pathway, sidewalk, driveway, track, surfacing, culvert, drainage facility, pipe, appurtenances, conduit, cable, utility cabinet, embankment, excavation, public improvements, orsimilarproperty constructed or placed in the right-of-way. R.Fence means an obstruction of whatever material or composition designed, intended or used to protect, defend or obscure the inte owner thereof from the view, trespass or passage of others upon S.Hardscape means any constructed flatwork built of concrete, stone, wood, or other such non-pervious or pervious durable material. T.Landscape means any tree, hedge, shrub, grass, groundcover, plant, solid landscape feature or growing thing excluding City Street Trees as defined by Section 14.12.020. U.Material change means any variation from approved plan other than horizontal changes of one foot or less. V.Minor Encroachment means a traffic lane closure or physical im located within sidewalk or landscape adjacent to a residential street. W.Minor Street Cut meansan asphalt cut on a residential street which total area does not exceed 30 square feet. X.Major Encroachment means a traffic lane closure or physical im located within sidewalk or landscape adjacent to a Collector or Arterial street. Y.Major Street Cut means an asphalt cut on a residential street with total area in excess of 30 square feet or an asphalt cut of any size on a Collector or Arte 4 165 Z.Permittee means any person seeking and/or that has obtained an encroachm permit pursuant to this chapter. Aa. Utility means an entity constituting a public utility under State law. Ab. Right-of-way means the surface, the air space above the surface and the area below the surface of any public street, highway, lane, path, all boulevard, drive, bridge, tunnel, park, park strip, parkway, waterway, easement, or similar property in which the City now or hereafter holds any Ac. Waste material means any rubbish, brush, earth or other materi which is unused, unwanted, discardedor to be recycled. 14.08.020 Encroachment permit required. A. Except as otherwise provided in this Chapter, it is unlawful for any person to encroach or make or cause to be made any encroachment without first obtainingan encroachment permit from the City Engineer. B. Nouse of any right-of-way or any other interest or property pursuant to this chapter shall create or vest in a Permitteeany ownership or other interest in the right-of-way, streets or other property or interest of the City.Permits issued in accordance with this chapter may be revoked at any time deemed necessary by the City Engineer. 14.08.030 Exceptions to permit requirement. No Encroachment permit shall be required for any of the followin 1.Any sign erected, constructed and maintained in compliance with Chapter 19.104.100; or 2. The action of any officer or employee of the City engaged in the discharge of official duties; or 2.3.Installation and maintenance of landscape adjacent to residential properties in accordance with section 14.12.080 and maintained in accordance with 14.08.220 3.4.Utility maintenance or operation activities that do not require excavations or installation of new equipment. If the maintenance or operations work is on a Collector or Arterial street and limits vehicular or pedestrian tra shall notify the City prior to commencement of work and a traffi may be required. 5 166 14.08.040 Pavement preservation. Any street that has been constructed, reconstructed, resurfaced or resealed shall not thereafter be cut or opened for a period of 3 years, except for emergency street cuts. The City Engineer shall also grant exemptions under the following circumstances: 1.Relocation work that is mandated by a county, State or federal agency. 2.Service for buildings or parcels where no other reasonable means providing service exists, as determine by the City Engineer. 3.Other situations deemed by the City Engineer to be in the best i the general public. When granting exceptions to this regulation, the City Engineer may impo determined appropriate to insure the rapid and complete restoration of the street and the surface paving. 14.08.050 Permit application process. All persons desiring or intending to obtain an encroachment permit must apply with the Public Works Department by submitting a completed application signed by the applicant. The City Engineer shall prescribe and provide an application form for the permit required by this ordinance. 14.08.060 Fees. A. The City Council shall establish a schedule of fees for encroachments by resolution. B. Unless waived in writing by the City Engineer, fees will be required of any public agency which is authorized by law to establish or maintain any ws or facilities in, under or over any public street or right-of-way. C. Independent contractors or Utilities under direct contract with the City, for work in benefit of the Cityare exempt from fees under this provision when working in benefi of the City and performing duties in the public right-of-way in accordance with the terms of the contract.and performing duties in the public right-of-way in accordance with the terms of the contract shall be exempt from fees under this provision . 14.08.070 Security required. 6 167 A. The City Engineer may require security in a reasonable amount based on the project size and/or scope, as reasonably determined by the City Engineer, sufficient to reimburse the City for costs of restoring the right-of-way. Any bond amount will be based on an estimate provided by the Permittee and approved by the City Engineer. Required security may include encroachment bonds, faithful perfo and material bonds, cash, certificate of deposit, letter of credit or other securitydeemed acceptable by the City Engineer. B. At any time the City Engineerdetermines that the amount of thesecurity is insufficient to cover potential costs or damages which might res City Engineer may require the Permittee to post an additional bond or cash deposit, or combination thereof, as a condition of continuing work on the pr C. Security deposits shall not be required of any public agency or Utility company which is authorized by law to establish or maintain any works or facilities in, under or over any public street or right-of-way. 14.08.080 Permittee to indemnify City. The Permittee shall be liable for, and indemnify and hold the City harmless frall harm, injuries, or damages (including attorneys fees),including but not limited to damage to persons or property, which occur in connection with or ongoing use of the right-of-way. The Permitteesliability under this section shall not apply to any harm, injuries or damages resulting from the Citys negligence, willful misconduct or criminal acts as adjudged by a court of competent issuance of the permit, the Permittee shall furnish to the City evidence of insurance coverage and endorsements (including self insurance, if applicable) as designated by the City for the liability assumed by the Permittee. The City shall provide reasonable notice to the Permittee upon receipt of any claim of loss, action or demand and cooperate with the Permitteesdefense against such claim, including providing reasonable access to information, evidence, and witnesses necess such claim. The Permittee does not waive its right to pursue any or all available legal remedies to challenge the validity or legality of any applicable federal, State or local law by its work under this chapter. 14.08.090 Permit approval and issuance. Within 7 days of receipt of an encroachment permit application, will make reasonable effort toeither, deem the application complete in compliance with all 7 168 requirements of this chapter and any other applicable law, or notify the applicantof deficiencies. Once the application is deemed complete, the encr either be denied, or approved and issued within 21 days. Permits may include any conditions the City Engineer deems reasonably necessary to protect the public interest, safety and welfare. 14.08.100 Notices, term of permit. A. Commencement of work or use. The Permittee shall begin the work or use authorized by a permit issued pursuant to this chapter within ninety (90) calendar days from date of issuance, unless a different time period is stated or use is not commenced in a timely fashion, then the permit shall become void, unless an extension of time to commence work has been granted by the City Engineer. B. Notices. The Permittee may be required to provide notice of installation of any facilities to property owners within 300 feet of the encroachment as directed by the City Engineer and/or the Director of Community Development. C. Schedule of work. The Permittee shall notify the City Engineer at least two full business days prior to start of any work, except for work performed in connection with an Emergency. Should the work stop for more than two full consecutive City working days, the Permittee shall again notify the City Engineer as noted above prior to restarting the work. The work must be diligently prosecuted to i be performed in such a manner as to cause minimum inconvenience and hazard to the public to the extent reasonably possible as determined by the City Engineer. D. Acceptance of work or use. The Permittee shall notify the City Engineer when work or use is complete. The City Engineershall accept the work or use as completed only after the Permittee has fulfilled all obligations under this chapter and the provisions of the permit, cleaned the site of all debris and left the site in a ne condition. The City Engineer shall indicate acceptance by endorsing the permit in the space provided. 14.08.110 Permit valid for described and approved work or use only. The permit issued shall not be valid for any work or use other than that described in the permit and as shown on the approved plans. No Material changes to the location, size, or type of encroachment shallbe allowed except upon authorization of the City Engineer. 14.08.120 Display of permit. 8 169 A. A copy of any permit issued pursuant to this chapter shall be ke construction work pertaining to the encroachment and shall be sh authorized representative of the City on demand. B. A permit issued for continuing useor maintenance of an encroachment involving the residence or place of business of the Permittee may be kept at the residence or place of business and shall be made available to an authorized representative of the City within 24 hours. 14.08.130Construction requirements. The Permittee shall comply with all construction requirements established by t Engineer, including but not limited to the requirements set fort A. Standards of construction. All work performed under the permit shall conform to applicable law and recognized standards of construction that do not conflict with California Public Utility Commission(CPUC) Standards, including but not limited to the current City Standards relating to street improvements and any special provisions relating thereto, except those standards which may conflict with those specifica required by the CPUC or State or City franchise agreements. B. Underground Service Alert (U.S.A.). Prior to commencement of any excavation, the Permittee shall call U.S.A. for field marking of existing underground utilit in accordance with applicable rules. C. Inspection and approval. All work shall be subject to monitoring, inspection, and approval by the City Engineer. D. Protection of traffic. The Permittee shall place and maintain adequate signs, barricades,warning lights, and other safeguards necessary to protect the public, and shall maintain safe crossings for pedestrian and vehicular traff course of the work. Warning signs, lights and safety devices shall conform to the requirements of the current State of California Manual of Uniform Traffic Control Devices. E. Repairs. Each Permittee shall be responsible for restoring to its former condition as nearly as may be possible any portion of the right-of-way which has been excavated or otherwise disturbed or damaged by the Permittee. If the right-of-way is not restored as provided herein, the City shall notify the Permittee of deficiencies. If the Permittee fails 9 170 to respond within 5 business days of the date of notification or and the City engineer deems said deficiencies a public hazard, the City may make the repairs, and the Permittee shall bear the cost thereof. The Permittee is responsible for maintaining the work area at its sole cost and expense until the City accepts the work covered by t permit. Each Permittee shall repair and correct any and all defects and deficiencies du to workmanship or materials in connection with the permit. F. As-Built Plans. When construction is complete, Permittee shall provide a set of As- Built construction drawings at the request of the City Engineer. 14.08.140 Extending permit. The City Engineer shall grant the Permittee a time extension to a permit subject to compliance with the requirements of this chapter, provided there are no Material changes to the original approved construction plans since the in permit. The Permittee shall request a time extension to a permit before the permits expiration date. 14.08.150 Release or revision of bonds and cash deposits. Any bond or cash deposit submitted pursuant to this chapter shal upon completion of all work and conditions set forth in the permdeemed satisfactory by the City Engineer. 14.08.160Ongoing use of right-of-way. In addition to complying with all relevant requirements for obta contained herein, a person owning facilities in, seeking to inst right-of-way shall comply with all requirements of this sectionexcept where governed by other regulatory agencies. A. Encroachments at no expense to City. The design, construction, installation, operation, maintenance, relocation, and removal of the Permittees facilities shall be at no expense to the City and shall be subject to the reasonable approval of the City Engineer to preserve the integrity and effective use of the public rights-of-way and to protect the public health, safety and welfare. B. Relocation or removal of encroachment. The Permittee shall remove or relocate any installation owned by Permittee that is in conflict vertically and/or horizontally with any City installation that is a proper governmental use of the r-of-way and as subject to any franchise agreement. If the Permittee does not complete removal or 10 171 relocation within a reasonable period of not less than 90 days as required Engineer, the City shall have facilities removed at the Permittees expense. Before proceeding with relocation work, the Permittee shall obtain appropriate permits and approvals and shall restore the area vacated to an acceptable co determined by the City Engineer. C.Requirements for utility distribution facilities. Owners of public or private Utility distribution facilities placed in the right-of-way shall comply with the following: 1.No interference with existing uses. Should the City permit facility installations (not including any City-owned installations) where there are existing facilities, the Permittee shall work around existing facilities. Should it prove impractical to work around existing facilities, requiring the relocation of any and if the owner of said existing facilities agrees to relocate promptly relocate its facilities. The reasonable cost of relocating existing facilities shall be borne solely by the Permittee. However, if at least one of the following applies, the owner shall promptly relocate its facilities at no Permittee: Existing facilities were not properly installed; a. Facilities installed unlawfully; b. Federal, State, or local law requires relocation. c. 2. Franchises and authorizations. The Permittee shall obtain franchises, other authorizations and/or agreements, if reasonably required by the applicable law, and shall comply with the provisions of any such franchise or other authorization, providing proof of satisfaction of any cond 3.Maintenance of facilities. Facilitiesowned by Permittee installed pursuant to this chapter shall at all times be maintained in accordance with the requirements of all applicable laws, franchises and authorizations. The Permittee shall maintain its facilitiesin good repair and in a safe condition to the reasonable satisfa the City Engineer, or applicable regulating agency. 4. Identification of facilities. The Permittee shall identify any facilities installed in the right-of-way in accordance with the requirements of applicable law or by means of an identification method as directed by the City Engineer. Such identification shall be detectable from ground level without opening The Permittee shall provide the City a telephone contact number, staffed twent- four (24) hours per day, seven days per week, to enable the City 11 172 concerns regarding the facilities, including, but not limited to, the removal of any graffiti/vandalism. In the event that the City reports such conc Permittee, and where such concerns are not in conflict with applicable laws regulations, the Permittee shall within seventy-two (72) hours, unless weather or emergencies prohibit timely action, respond to such call and per required repair or correct any adverse impact to the Citys or t operations caused by the Permitteesfacilities in the right-of-way at no cost to the City. 5.Compliance with applicable laws. The Permittee shall comply with all applicable federal, State, or local laws, rules and regulations for clearan standards, including but not limited to City noise ordinances; and City Standards relating to street improvements: Design Criteria, Standard Specifications, and Standard Details. 6.Requirements for above-ground or surface mounted facilities. Above-ground or surface-mounted facilities placed pursuant to this chapter shall, where reasonably feasible, be placed in a location approved by the City Engineer and be consistent with the following guidelines: a. Consistent with California Public Utility Commission requirement b. Shall be no larger than is reasonably necessary to contain and protect the required facilities. In the event any above-ground or surface-mounted facility exceeds seventy-two (72) inches high, fifty-nine (59) inches wide and twenty-seven (27) inches deep, an environmental review under CEQA and any other applicable laws must occur prior to permit issuance; c. Shall not obstruct pedestrians and shall comply with the Americans with Disabilities Act and access-related regulations, including maintaining pedestrian clearance (free of all obstacles for a clear path of travel, unobstructed pedestrian walkway) except during erection, construction, placement and maintenance; d. Shall be set back a minimum of two feet from the face of the curbor less as approved by the City Engineer; e. Shall not intrude intothe vehicle visibility obstruction area at street corners or create vehicle driveway obstructions; 12 173 f. Shall not be placed at street intersection corners or at the end of T- intersections reserved for traffic signal facilities except as approved by the City Engineer; g. Shall not obstruct pedestrian, technician, or vehicle view of any traff sign or signal; h. Shall be placed with a minimum horizontal clearance of eight feet from any sanitary sewer or storm drain facility, except where an exis cabinet is already closer than eight feet to a sanitary sewer or storm dr line, a new cabinet of the same type may be placed adjacent to t existing cabinet with a minimum horizontal clearance of five fee the sanitary sewer or storm drain line; i. Shall be set back a minimum of five feet from any City utility facility traffic signal facility, driveway, curb ramp, or blue zone parkig space, or a minimum of three and one-half feet from any other entitys above- ground or surface-mounted structure not otherwise specified herein, including but not limited to street poles, parking meters, and p j. Shall be set back a minimum of eight feet from any fire escape and/or fire exit except as approved by the City Engineer; k. Shall not be placed on the property of, or immediately adjacent to, any designated local, State or national register historical landmark or structure; l. Shall not violate any City Code or policy related to City-owned trees or heritage trees, including but not limited to the provisions related to alteration, removal, or trenching affecting any City-owned tree; m. Shall be screened by landscaping where appropriate for the location. Where landscaping is required, Permittee shall be fully responsible for all costs associated with removal and disposal of existing plant material, including replanting, modifications or repair of all irrigation a result of installing, using, operating, and maintaining the fa Replacement irrigation shall be in the same quantity, quality and of comparable size to those removed. 13 174 n. Shall be painted or coated to blend in with the surrounding environment; graffiti-proof coating that also blends shall be used if feasible; o.Shall not emit excessive heat or create any safety threat or harm to the public. D.Attachments to bridges and overpassesmay be permittedwithapproval by the City Engineer and other regulating agencies. E.Utility main locations are subject to the approval of the City E. F. A Permittee shall furnish to the City detailed maps and record drawings depicting all of the Permittees facilities in specified portions of the right-of-way within the limits of any excavation by the Citysuch maps and drawings to be provided free of charge within twenty (20) calendar days of any request. The detailed maps and record drawings shall show the approximate location, size, description, and nature of all of Permittees facilities.The drawings and maps should not be relied upon to determine the exact location of any underground facilities. To ensure a safe excavation, anyone desiring to excavate near the facilities must call U.S.A. prior to the start of excavation to allow for field marking of existing underground utilities. G. A Permittee shall pothole its subsurface facilitieswithin fifteen (15) days of receipt of a written request from the City to do so, unless the Permittee can certify within one foot the location and depth of its facilities where potholing is requ event pay any pothole expenses. H. A Permitteeshall, at its sole expense, maintain membership in Underground S Alert (U.S.A.) and shall field mark, at its expense, the locatiofacilitiesupon notification in accordance with State law, including but not lim Code Section 4216 and following, as it now reads or may hereinafter I. A Permitteeshall inform the City in writing of any material change in conta information. Such written notice shall be provided to the City Engineerwithin sixty (60) days of the change. 14.08.170 Damage to existing facilities from encroachments. A.The Permitteeis responsible for any damage to private property and City facil including but not limited to pavement, curb and gutters, sidewal 14 175 utilities, occurring as a result of or in any way related to activities Permittees encroachment, including installation, maintenance, repair, opera removal of Permittees facilities in the right-of-way by the Permittee, its employeesor agents. The Permittees liability under this section shall not apply to damage is caused by the sole or active negligence, willful misco City, its agents or employees. B. In the event of any damage caused by Permittee, the Permittee shall pay the cost of any replacements, repairs or restoration necessary to return the-of-way, facilities, or installations to the condition that existed prior C. Any damage to surface and subsurface improvements, such as pavement or concrete over any trench/excavation or adjacent thereto, as reasonably de Engineer which results from the Permittees acts or omissions shall be the sole responsibility of the Permittee. The Permitteeshall complete all necessary repairs within thirty (30) days of notification by theCity Engineer, orif it reasonably would require more than thirty (30) days to perform such repairs, within a time reasonably necessary, provided the Permittee has undertaken to initiate the repairs within the thirty (30) day period and diligently pursues such efforts to cu. If the Permittee fails to make repairs within the applicable period, or if the City Engineer determines the damage to be a public hazard, the City may have repairs made and bill the cost to the Permittee. 14.08.180 Adherence to rules and regulations. Each person shall comply with all rules and regulations containe work has been performed under an emergency encroachment.The City Engineer may revoke a permit issued under this chapter upon violation of any provisions of any permit issued hereunder. 14.08.190 Transfer of Permits. Permits issued pursuant to this ordinance are not transferrable.A Permittees agent may file an application for an encroachment permit on behalf of Permittee without causing a transfer of permit. 14.08.200 Emergency encroachments. This ordinance does not prevent a person from performing emergen repair a broken or defective pipe, facility or conduit lawfully on or under a public right- of-way or excavating by a Utility as may be necessary for the preservation of life and 15 176 property when an urgent necessity arises. However, the person performing an emergency encroachment during normal City business hours shall notify the Engineer by telephone within four hours of beginning said emergency work. If the emergency work must occur during hours the City offices are clos given to County Communications. The notice shall relay the nature and location of emergency, and the person making an emergency use or encroachmen permit the next business day. Utilities shall not be required to obtain an encroachment permit prior to work performed in connection with an Emergency. 14.08.210 Abandonment or removal of facilities from right-of-way. A. If a Permittee intends to removeitsfacilities, the Permittee shall obtain a permit pursuant to this chapter for all facility removal from the right-of-way prior to such removal. B. If a Utility intends to abandon its facilities, the Utilityshall notify the City Engineer prior to abandonment by sending written notice at least thirty ( abandonment. All facilities shall be removed, abandonedin place, or dedicated no later than one hundred eighty (180) days of the City Engineers approval. C. If the City determines a Permittee (other than a Utility) has abandoned privately owned facilities, the City shall provide the Permittee with written notice to remove their facilities from the right-of-way within thirty (30) days. Facility removal shall be at no cost to the City. D. If the Permittee (other than a Utility) takes no action within this time period, the City may elect to accept title to such facilities free and clear, or remove the facilities and charge the Permittee with all reasonable costs incurred in such removal. Permittee shall make payment within thirty (30) days of the Citys return of such facilities to the Permittee or making such facilities available to the Permittee for pickup within City limits. E. Encroachments that have been made without a permit or by persons not otherwise entitled to operate within public rights-of-way pursuant to federal, State or local law are not subject to the provisions of the abandonment process describhis section. F. The provisions of this section apply only to City determinations not where the City has revoked a permit pursuant to section 14.08.020(b). 14.08.220 Obstructions deemed public nuisance. 16 177 A. The City and its residents share in the care and management of l right-of-way located adjacent to private property. No owner or legal occupant of any premises abutting upon any right-of-way shall permit the existence of obstructions defined by this chapter to be a nuisance. B. The following isto be a nonexclusive list of obstructions which under this chapter are deemed to obstruct the view from vehicles traveling on publiand the passage of pedestrians on the sidewalks and of vehicles on the r-of-way abutting thereon and are declared to be a public nuisance and prohibited 1.A tree with limbs overhanging theright-of-way, the lowest part of which is less than eight and one half feet above the right-of-way; 2. Landscape overhanging the street, gutter, sidewalk or obstructing any municipal utility facility or fire hydrant; 3. Any landscape which is so situated as to obscure and impair the ructed view of intersecting traffic by passing motorists or pedestrians impair the view of street, traffic, and other control devices an the streets for the safety of the public. C. The City Engineer, upon determining that one or more of the nuisances prohibited herein exist or that any other similar obstruction to the passag pedestrians at intersections exists on premises within the City, to the property owner or legal occupant having charge or control of the premises to remove the nuisance so designated therein, and it is unlawful fo occupant having charge or control of the premises to neglect or the obstruction within five business days from the date of the notice. D. If the City Engineerfinds that any right-of-way obstruction is an immediate peril or menace to the public, to any person, or to pedestrian or vehicul Manager may cause it to be summarily removed.Upon summary removal of the obstruction, the City Manager shall provide written notice tothe property owner of actions taken. Any cost incurred by or fees imposed by the City alteration, relocation, or demolition of any sign pursuant to thprovisions of this title or any other pertinent ordinance of the City, shall be paid by the of property abutting the right-of-way on which the obstruction was located. E.In addition to any of the remedies provided for herein or by lawions of this Chapter, the City Attorney may maintain an action for injunction to res 17 178 abatement to correct or compel the removal of such violation or as provided in this Code. 14.08.230 Penalties. A. Pursuant to the Citys prosecutorial discretion, the City may enforce violations of the provisions of this chapter as criminal, civil or administrative B. Every violation of this chapter shall be a misdemeanor; provided where the City Attorney has determined that such action would be in the best interest of justice, the City Attorney may specify in the accusatory plea violation shall be prosecuted as an infraction. Code enforcement this Code, shall have the power to issue administrative and infraction citations for violations of this chapter. C.Violations of this chapter mayalso be punishable as infractions or administrative actions in accordance with Chapters 1.10 and 1.12. D.In addition to all other remedies set forth in this Chapter, any activities operated, conducted or maintained contrary to the provisions of this chapt and a public nuisance, and the City Attorney may, in the exercis addition to or in lieu of prosecuting a criminal action hereunder, commence an action or actions, proceeding or proceedings, for the abatement, removal a in a manner provided by law. 14.08.240 Appeals. Any person whose permit application is denied or any permittee who is required to abandon facilities may appeal such decision in accordance with Chapter 1.16 of this code. Section 2. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a cot jurisdiction to be unlawful, unenforceable or otherwise void, th have no effect on any other provision of this Ordinance or the a Ordinance to any other person or circumstance and, to that end, f are severable. The City Council declares that it would have ado each section, subsection, sentence, clause, phrase or portion th fact that any one or more sections, subsection, sentence clause,portions be declared valid or unconstitutional. 18 179 Section 3.Effective Date. This Ordinance shall take effect and be in force thirty (30) days from and after adoption as provided by Governme 36937. Section 4.Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption Pursuant to Government Code Section 36933, a summary of this Ord published and posted in lieu of publication and posting of the entire text. Section 5.Environmental Review. Because this ordinance makes purely procedural and enforcement related changes, and improvements to ordinance is exempt from CEQA review pursuant to CEQA Guidelines 15061(c)(3). INTRODUCED at a regular meeting of the Cupertino City Council the 16th day of July, 2013 and ENACTED at a regular meeting of the Cupertino City Coun____ 20th day of __________ August 2013 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: _______________________ _____________________________________ Grace Schmidt, City Clerk Orrin Mahoney, Mayor, City of Cupertino 19 180 CHAPTER 14.08: OBSTRUCTION OF STREETSPage 1of 7 Cupertino, CA Municipal Code CHAPTER 14.08: OBSTRUCTION OF STREETS Section 14.08.010 Definitions. 14.08.020 Overhead obstruction. 14.08.030 Encroachments–Permit–Required 14.08.035 Encroachments-Permit-Notice Requirements. 14.08.040 Encroachments–Application–Deposit. 14.08.050 Encroachments–Permit–Issuance. 14.08.060 Specifications for underground installations–Supervision. 14.08.070 Depositing of dirt, rocks, etc. on City highways. 14.08.080 Operation of cleated vehicles on highways–Prohibited. 14.08.090 Applicability. 14.08.100 Violation–Penalty. * For statutory provisions regarding the authority of the city council to prohibit and prevent encroachments upon or obstruction in or to any sidewalks or streets, see Gov. Code § 38775. 14.08.010 Definitions. A. The term “encroachment” is as provided in the Streets and Highway’s Code of the state of California. B. The term “fence” means any obstruction of whatever material or composition which is designed, intended or used to protect, defend or obscure the interior property of the owner thereof from the view, trespass or passage of others upon that property. C. The term “hedge” means any group of shrubs planted in a line or in groups so that the branches of any one plant are intermingled or form contact with the branches of any other plant in the line. D. The term “roadway” is as provided in the Vehicle Code of the state of California. E. The term “safety zone” is as provided in the Vehicle Code of the state of California. F. The term “shrub” means a bush, not a hedge, or a growing plant more than twelve inches but not more than ten feet tall, standing singly and not of such character as to need annual replacement. G. The term “sidewalk” is as provided in the Vehicle Code of the state of California. H. The term “standard specifications” means the Standard Specifications of the Division of 181 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 2of 7 Highways, Department of Public Works, state of California, dated January, 1973. I. The term ”street or highway” is as provided in the Vehicle Code of the state of California. J. The term “tree” means any growing plant exceeding ten feet in height, whether planted singly or as a hedge. K. The term “City Manager” shall mean the City Manager of the city or his or her designee. (Ord. 2005, 2007; Ord. 600, § 2, 1973; Ord. 130, Art. 1 § 1, 1960) 14.08.020 Overhead Obstruction. A. No owner or lessee of any premises abutting upon any public street shall permit the existence of obstructions defined by this chapter to be a nuisance. B. The following shall be a nonexclusive list of obstructions which under this chapter are deemed to obstruct the view from vehicles traveling on public streets and the passage of pedestrians on the sidewalks and of vehicles on the rights-of-way abutting thereon and are declared to be a public nuisance and prohibited as unlawful: 1. A tree with limbs overhanging the public street or sidewalk, the lowest part of which is less than ten feet above the street or sidewalk; 2. A hedge or shrub overhanging the street or sidewalk; 3. Any hedge or shrub or limb of a tree which is so situated as to obscure and impair the unobstructed view of intersecting traffic by passing motorists or pedestrians or obscure and impair the view of street, traffic, and other control devices and signs placed upon the streets for the safety of the public. C. The City Manager, or his duly appointed representative, upon determining that one or more of the nuisances prohibited herein exist or that any other similar obstruction to the passage of vehicles or pedestrians at intersections exists on premises within the City, shall give written notice to the owner, tenant or person having charge or control of the premises to remove therefrom the nuisance so designated therein, and it is unlawful for the owner, tenant or person having charge or control of the premises to neglect or fail to remove therefrom the obstruction within five days after the service upon him of the notice. D. In addition to any of the remedies provided for herein or by law for the violation hereof, the City Attorney may maintain an action for injunction to restrain or abatement to correct or compel the removal of such violation or violations. (Ord. 130, Art. 1 § 2, 1960) 14.08.030 Encroachments–Permit–Required. No person or agency, whether public or private shall construct or maintain any encroachment along or across any street, road or highway in the City or make any excavation or cut therein for such purpose without first obtaining a permit so to do in the manner herein provided. (Ord. 130, Art. 1 § 3.1, 1960) 182 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 3of 7 14.08.035 Encroachments-Permit-Notice Requirements. A. Prior to the approval of any encroachment permit which is to be issued as part of a minor residential modification, including, but not limited to mailboxes, fences, permanently installed landscaping enclosures or other permanent features, the Director of Public Works shall give a ten-day written notice of his or her intent to issue such permit to the owners of all properties within two residential units, or 500 feet of the proposed encroachment, whichever is greater. Any person wishing to object to the issuance of such permit shall do so in writing to the Director of Public Works prior to the permit's issuance. Any appeal from Public Works Director's decision regarding the permit may be made to the City Manager as prescribed in Chapter 1.16 of the city's Ordinance Code. B. Encroachment permits issued as part of any street improvement work to be accomplished in the public right-of-way when such improvements and right-of-way or are to be dedicated to the city upon completion and any other activity including but not limited to work by public utilities as part of either maintenance work or a building permit or other like activity will not require any special form of notice. (Ord. 2005, 2007) 14.08.040 Encroachments–Application–Deposit. Any person or agency, whether public or private, desiring to construct, lay or maintain any encroachment along or across any street, road or highway under jurisdiction of the City shall make application in writing to the City Council and shall deposit with such application the sum of fifty dollars or a sum of money sufficient in amount, in the opinion of the City Manager, to cover the total cost of the contemplated work, whichever amount is greater, or in the discretion of the City Manager a good and sufficient bond in lieu thereof; provided that the City Manager may in his discretion waive the requirement for the deposit of the sum or bond for public agencies or public utility corporations which are entitled to operate or maintain facilities in public rights-of-way either by operation of law or pursuant to a franchise granted by the City. The deposit or bond is required for the purpose of enduring the proper restoration of the highway and shall be forfeited or called, as the case may be, in the event that the work is not properly done as herein provided. (Ord.130, Art. 1 § 3.2, 1960) 14.08.050 Encroachments–Permit–Issuance. Permits for such work shall be issued by the City Manager. (Ord. 130, Art. 1 § 3.3, 1960) 14.08.060 Specifications for Underground Installations–Supervision. The encroachment shall be laid or constructed and the highway shall be restored in the manner required and specified herein, which work shall be done in all cases under the supervision and to 183 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 4of 7 the satisfaction of the City Manager: A. Excavation: 1. Excavation of trenches adjacent to the existing pavement shall be conducted on but one side of the pavement at a time and no excavation shall be started on the opposite side until the trench first excavated has been filled, compacted and surfaced as per requirements below. 2. No more trenches shall be opened than can be properly and completely backfilled in one day. No more than seven hundred feet of trench shall be open at any time on any project unless authorized by the City Manager or his duly appointed representative. 3. One traffic lane shall be kept open and in safe condition at all times. Adequate warning and regulatory signs and other safety measures shall be taken at all times to protect the public who may or must be present in the area where work is being performed. Complete closure of all traffic lanes may be made at the discretion of and in accordance with plans and detours approved by the City Manager or his duly appointed representative. Twenty-four hours’ advance notice must be filed with the City Manager or his duly appointed representative, stating the road to be closed, the limits and approximate duration of closure. Such agencies must also be notified immediately upon reopening of the road to emergency vehicles. 4. The City Manager shall be supplied at all times with the names and telephone numbers of at least two persons in charge of or responsible for the work subject to permit who can be reached for emergency work twenty-four hours a day, seven days a week. B. Backfill: 1. Backfill in all trenches shall be made by mechanical tamping or jetting as specified by the City Manager. Compaction shall be attained by any type of mechanical tamper capable of meeting the compaction requirements. Backfill shall be compacted in lifts of a thickness designated by the City Manager and dependent upon the type of soil and mechanical tamper used. A relative compaction of ninety percent must be obtained on all backfill below two feet of finished grade. A relative compaction of ninety-five percent shall be required in the top two feet of trench within the roadway section. 2. Relative compaction shall be based on state of California Test Method No. 216. 3. No jetting will be allowed within two feet of the surface.Aggregate base material conforming to Section 26- 1.02A of the Standard Specifications, except as herein modified under “Aggregate Base: shall be placed along the entire trench section with a minimum thickness of twelve inches.” 4. The City reserves the right to make as many compaction tests as it deems necessary in order to meet compaction requirements. The costs of such tests shall be borne by the person performing the excavation in, along and across the highway. A prime coat of SC-1 liquid asphalt shall be applied to the surface of the existing trench prior to paving, the rate of application to be determined by the City Manager. 5. On completion of the backfill and prior to placing the pavement in the trench section, the pavement adjacent to the work shall be thoroughly cleaned to the satisfaction of the City Manager. A power broom shall be used if so required by the City Manager. C. Restoration of pavement: y to remove existing high type classes of pavement, such as Portland 1. Where it is necessar 184 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 5of 7 cement concrete, asphaltic concrete, plant mix surfacing, or oil macadam, the pavement shall be restored to its condition as to line, grade, type and depth as existed prior to excavation. See minimum requirements below. Asphalt-concrete surfacing conforming to the requirements of Section 39-2.03 of the Standard Specifications may be substituted for existing asphaltic concrete, plant mix surfacing or oil macadam pavement. The type of asphalt-concrete surfacing is to be determined by the City Manager. 2. When a satisfactory permanent repavement of an excavation cannot be made, the City Manager shall require a temporary pavement consisting of thirteen inches of compacted untreated base material and two inches of cold plant mix surfacing meeting the surface of existing pavement and sealed with asphaltic emulsion seal coat. The temporary type of pavement is to remain in place and be maintained until compaction requirements can be met. The temporary pavement shall then be removed to a minimum depth of three inches below the existing surface, and the pavement replaced with three inches of hot plant mix surfacing, the surfacing to be feathered out over the existing pavement to prevent surface water from entering the excavated trench section. The extent of the feathered section is to be determined by the City Manager. The pavement surface is then to be sealed with asphaltic emulsion seal coat. 3. Where the depth of the existing higher type classes of pavement exceeds three inches in thickness, and where the existing imported base material exceeds twelve inches in thickness, the depth shall be restored in kind, with aggregate base and asphalt-concrete surfacing. Existing Portland cement concrete pavement shall be restored in kind in all cases where Portland cement concrete pavement now exists. 4. Roads and highways consisting of existing single and double seal coat or armor coat type of pavement will require a temporary pavement restoration consisting of twelve inches (compacted) of aggregate base material and an application of single seal coat using one-half inch x No. four crushed screenings. Depending on weather conditions, two inches of cold plant mix surfacing may be substituted for a temporary single seal pavement. After a period of from sixty to ninety days, a permanent pavement of single seal coat placed over the temporary single seal coat pavement, conforming to the requirements of Section 37 of the Standard Specifications shall be supplied to the surface, the extent of such pavement overlapping the existing trench to be determined by the City Manager. Only crushed granite screenings or equivalent shall be used in all temporary and permanent pavement restoration. A double seal coat may be applied immediately if trench compaction meets the requirements of this chapter. 5. When a single operation, consisting of crossing the pavement (not confined to a continuous project parallel to and following the general alignment of the road), is proposed on roads of high classification, it will be necessary to bore pipe or jack a casing enclosing the pipe underneath the pavement. If it is proved to the satisfaction of the City Manager that it is not feasible or practical to jack or bore underneath the pavement, the pavement may be cut and restored with twelve inches of compacted untreated base material, six inches of Class “A” concrete keyed five inches outside the edge of the trench on each side and followed by three inches of asphalt-concrete surface and sealed with asphaltic emulsion seal coat. Excavations may be backfilled with sand and pavement replaced in kind when specifically authorized by the City Manager. D. Untreated base: 1. Untreated base material shall conform to the provisions of Section 26 of the Standard Specifications. 2. Untreated base shall be placed in all trench excavations accessible to vehicular traffic. 185 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 6of 7 E. Miscellaneous: 1. City may, as a condition to granting an encroachment permit, require a field inspection with representatives of both the applicant and the City Manager. A description of the condition of the existing pavement and shoulders will be filed with the City Manager and the applicant. Pavement shoulders disturbed by the applicant’s operations will be restored at the applicant’s expense to the satisfaction of the City Manager. Small utility extensions and lateral connections to existing sanitary sewers may be exempted from the requirements of such prior field inspection. In such event, encroachment permits may be issued upon receipt of request therefor together with a sketch showing location or a written description of the proposed work. 2. Property owners shall be protected from any damage to property and dust nuisance. A water wagon shall be available on demand of the City Manager. 3. Written permission of the City Manager shall be required for excavations made between November lst and March lst. 4. Any noncompliance with these specifications shall be remedied within five days after written notice to do so by the City Manager. Upon failure to conform with the request of the City Manager within the five day period, the City shall be entitled to proceed to correct the deficiency, and the costs thereof shall be the obligation of the applicant. 5. Inspection costs incurred by the City in the progress of the applicant’s operations shall be reimbursed to the City by the applicant. The City shall be the sole judge as to the need of such inspection. 6. The City Manager shall be notified forty-eight hours prior to the actual beginning of any excavation in, along or across any road or highway in the City. 7. No work shall be deemed completed until final approval thereof is made in writing by the City Manager. 8. Applicant may be required to indemnify and save harmless the City, its officers and employees from any suits, claims or sections brought by any person or persons for or on account of any injuries or damages sustained or arising out of the excavations covered by this section. 9. Applicant shall maintain the condition of his excavation and pavement restoration to the satisfaction of the City Manager. (Ord. 130, Art. 1 § 3.4, 1960) 14.08.070 Depositing of Dirt, Rocks, Etc. on City Highways. A. No person shall place, deposit, or dump, or cause to be placed, deposited, or dumped, any dirt, rocks, gravel, mud, or any other objects of any nature or description on the traveled portions of any City highway. B. The City Manager may remove any such dirt, rocks, gravel, mud, or any other objects of any nature or description from the traveled portions of any City highway, and the person, or the principal or employer of the person, causing such dirt, rocks, gravel, mud or any other objects to be placed, deposited, or dumped on such City highway shall be liable to the City for any expense in connection with the removal thereof. C. The provisions of the foregoing subsections are not intended to conflict with but shall 186 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CHAPTER 14.08: OBSTRUCTION OF STREETSPage 7of 7 supplement all the laws of the state of California relative to the obstruction of public highways. (Ord. 130, Art. 1 § 4, 1960) 14.08.080 Operation of Cleated Vehicles on Highways–prohibited. No person shall drive, operate, tow, or otherwise transport any cleated vehicle on, upon, or across any City highway in a manner which permits or causes the cleats of such vehicles to come into contact with the paved portion of the highway. (Ord. 130, Art. 1 § 5, 1960) 14.08.090 Applicability. The provisions of this chapter shall not apply nor shall an application for excavation or encroachment permit be required for: A. The installation of a pole or poles by duly franchised public utility corporations except where a pole is removed from or placed in existing concrete or macadamized work on public right-of-way; B. Emergency work that must be commenced or done before it is possible to obtain the necessary permit as required by this chapter; provided, however, that the application and permit is made and obtained not later than the following working day after commencement of the emergency work. (Ord. 130, Art. 1 § 6, 1960) 14.08.100 Violation–Penalty. Any person who violates the provisions of this chapter shall be guilty of an infraction and upon conviction thereof shall be punished as provided in Chapter 1.12. (Ord. 1179, § 2 (part), 1982; Ord. 130, Art. 2 § 1, 1960) Disclaimer: This Code of Ordinances and/or any other documents that appear othis site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing Corporation provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority r local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll-free at 800-445-5588. © 2013 American Legal Publishing Corporation techsupport@amlegal.com 1.800.445.5588. 187 htt://www.amleal.com/alscrits/et-content.asx3/26/2013 pgppgp CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject:ConsidercancelingtheSeptember3CityCouncilmeeting NOWRITTENMATERIALSINPACKET 188 COMMUNITYDEVELOPMENTDEPARTMENT CITYHALL 1010300TORREAVENUE'CUPERTINO,CA950143255 TELEPHONE:(408)7773308www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:August20,2013 Subject StudysessiontodiscusswhethertheHeartoftheCitySpecificPlanshouldbeamended and,ifso,specificissuesthatanamendmentshouldaddress. ProjectProponent:CityofCupertino Location:HeartoftheCitySpecificPlanAreathatspanstheStevensCreek BoulevardCorridorgenerallybetweenHighway85andthe easternCitylimitsnearLawrenceExpressway Background OnFebruary19,2013,theCityCouncilconsideredanappealofaproposed15,377 squarefootcommercialdevelopment(SaichWayStation)onthenorthwestcornerof StevensCreekBoulevardandSaichWayintheHeartoftheCityarea,andrequested particulardevelopmentregulationsintheHeartoftheCitySpecificPlanbefurther studiedandclarified. DuringtheCouncilReportsportionoftheagenda,theCouncilalsoaskedforadditional developmentstandardstobestudiedintheHeartoftheCitySpecificPlanarea.Asa result,theCouncilrequestedthatastudysessionbeheldtofurtherdiscusstheseissues, outlinedbelow. Discussion TheCouncilshoulddiscussandprovidefeedbackonwhetheramendmentsare necessarytoaddressthefollowingissues: A.CornersetbackrequirementsintheHeartoftheCitySpecificPlan. TheHeartoftheCitySpecificPlanrequiresa35footsetbackalongStevensCreek Boulevard,basedupona26footlandscapeeasementconsistingofa10foot landscapedparkwayalongthestreet,a6footsidewalkbehindtheparkway,a secondary10footlandscapedparkwaybehindthesidewalk,anda9footsetback fromthe26footlandscapeeasement.Forcornerparcels,theminimumfrontage requirementis ¸«©µ³³«´ª«ªbutnot¸«·»¯¸«ª !(SeeAttachmentB).Because the35footsetbackoncornersidestreetsisnotmandatory,exceptionstothe HeartoftheCityplanhavenotbeenrequiredforprojectsthatproposelessthan 35feetonthesidestreetofacornerlot. 189 Theintentistoallowflexibilityonsidestreetswhichdonothavethesamewidth andscaleasStevenCreekBoulevard.TwoofthekeyissuesraisedintheSaich waydiscussionwere(1)whetherthe35footsetbackshouldberequiredonside streetsforcornerlotsand(2)whethertheCityshouldrequireapplicantsto obtainanexceptionwiththefindingsrequiredbythespecificplanforsidestreet setbacksoflessthan35feet.StaffisseekingCouncildirectiononthisissue. B.ApprovalProcessRecommendation Aftera2yearefforttoaddressrecommendationsintheMatrixreportregarding thereviewprocess,theCitymadethefollowingchanges: 1.Onlinepermittingsystem 2.ChangestoR1ordinancetostreamlinereview 3.Changestothereviewofapplicationstosimplifyreviewprocedures.Asa result,moreapplicationsarebeingaddressedatthePlanningCommission level.TheCouncilaskedtoreviewthesechangesastheyappliedtotheHeart oftheCityapprovals. AlistofallpropertiesintheHeartoftheCitySpecificPlanareathathave beenreviewedinthepast4yearsareincludedinAttachmentA. Intotal,therewere72projectssubjecttotheHeartoftheCitySpecificPlan thatrequiredplanningpermits.Amajorityoftheprojectswereapprovedat theAdministrativelevel,manyofwhichinclude#¯¸«©ºµ¸¹Minor Modifications,SignProgramsandTreeRemovals.Thirteen(13)projects requiredCityCouncilapproval. Atotalofeleven(11)projectswereapprovedatthePlanningCommission level.SomeofthekeyprojectsapprovedatthePlanningCommissionlevel includetheconversionofaportionoftheexistingSearsstoreatVallco ShoppingMallandassociatedsiteandarchitecturalimprovementsforthe BayClubathleticclub,latenighthoursofoperationapprovalforarestaurant attheMarketplaceShoppingCenter,andearlymorninghoursofoperation forPhilzCoffeeattheCrossroadsShoppingCenter. Undertheexistingrules,anyprojectthatisapprovedmaybeappealedtothe approvalauthorityaboveit.Additionally,projectsapprovedattheCouncil levelcanbesubjecttoreconsiderationbytheCounciliftheymeetcertain requirementsintheMunicipalCode.Inthepastfouryears,three(3)projects wereappealedfromPlanningCommissionleveltotheCityCouncil.These includetheCrossroadsShoppingCenterretailpadbuildings,theSaichWay Stationcommercialcenter,andthelatenighthoursandseparatebarfor IslandsRestaurant.Thus,thecurrentprocessallowsforprojectstoproceedin 190 astreamlinedfashion,whilecontinuingtoprovideanopportunityforappeal forcontroversialprojects. TheCouncilshouldprovidefeedbackon(1)whetherthecurrentapproval processforprojectsthatdonotrequirefinalapprovalbytheCityCouncilis acceptable,and(2)ifachangeisdesired,whetherthatchangeshouldbe limitedonlytotheHeartoftheCityarea,orforprojectscitywide.Itshould benotedthat,amendmentsthatincreasethestepsintheapprovalprocess willrequireazoningcodeamendmentandwillincreasedevelopmentcosts andrequireeitheradditionalfeeincreasesoradditionalgeneralfund subsidiestocovertheadditionalcosts. C.Clarificationoflandareaasitappliestohousingdensity AnotherquestiontheCouncilraisedwashowmuchlandtowardsthecenterline ofthestreetshouldbeincludedinthegrosslotarea,andtherebycountedinthe calculationofallowabledensityforasite.Forexample,thegrosslotareais definedintheZoningOrdinanceasincludingthefirst30feettowardsthe centerlineofthestreetfrontingthesiteandhalfthewidthofthesidestreetfor cornerlots.Thisisastandardthatmanycitiesuse,particularlywithlarge subdivisions,ascreditprovidedtopropertiesinthecalculationofdensityto compensateforlanddedicationstoprovideforpublicrightsofwayinthe developmentofsuchproperties.Therefore,manyGeneralPlandensitiesare calculatedbasedupongrosslotarea.TheCityCouncilshouldprovidefeedback onchangingthismethodofdensitycalculation.Changestothecurrentmethods ofcalculatingdensitieswouldlikelyrequireanamendmenttotheGeneralPlan andZoningOrdinance. D.Parking TheCouncilexpressedconcernaboutwhetherthecurrentcitywideminimum parkingrequirementsforrestaurantsmeettheparkingdemandforrestaurants sufficiently.TheCouncilshouldprovidefeedbackonwhetheritdesiresto initiateastudyofthisissue.Aconsultantmaybehiredtodocomparisonstudies withothercitiesandtoanalyzethecurrentparkingdemandbyuse.Anysuch changeswouldrequireachangeintheZoningOrdinance. NextSteps IftheCouncilwishestoproceedwithchanges,staffwillevaluatethescopeofproposed changesanddeterminetheappropriateapproach.Forexample,iftheCouncilwantsto clarifysidestreetsetbackrequirements,staffcanbringtheitemforPlanning CommissionandCityCouncilconsiderationwithinthenextfewmonths. 191 However,shouldtheCouncilwishtoproceedwithmoresubstantivechangestothe HeartoftheCitySpecificPlan,itwouldbemoreeffectivetocoordinatesuchchanges withtheGeneralPlanAmendmentand/orHousingElement.Forexample,achangein thedensitycalculationwillrequireamendmentstotheGeneralPlanandZoning Ordinance,andwilllikelyaffectthedevelopmentyieldofanumberofopportunitysites inthe"¯º¿¹HousingElement.IftheCouncilwishestomakesubstantivechanges,staff willreturntoCouncilwithascope,publicoutreachplan,scheduleandbudgetfor authorization. ____________________________________ Preparedby:AkiHondaSnelling,SeniorPlanner Reviewedby:GaryChao,CityPlannerandAartiShrivastava,Community DevelopmentDirector ApprovedforSubmissionby:DavidBrandt,CityManager Attachments: AK2009K2013HeartoftheCityApplicationtable BKPagesoftheHeartoftheCitySpecificPlanrelatedtopotentialamendments 192 20092013HEARTOFTHECITYAPPLICATIONTABLE Comments No.ApprovalAuthorityApprovalDateApplicationNumbersApplicantAddress 1Administrative7/14/2009DIR200913RodneyBarnes(SignofSuccess)19620SCB,#100Director'sMinorModificationtotheSignExceptionapproval(EXC200801)forthreenewwallsignsatMarketplaceShoppingCenter(BuildingC). 8/12/2009DIR200924EddyHsieh(LisaLim/KCR)19620SCB#160Director'sMinorModificationtotheSignExceptionapproval(EXC200801)fortwonewwallsignsatMarketplaceShoppingCenter(BuildingC) 2Administrative 11/6/2009DIR200931SarahOreb(KCRDev)19620SCBDirector'sMinorModificationtotheSignExceptionapproval(EXC200801)fortwonewwallsignsattheMarketplaceShoppingCenter(BuildingC). 3Administrative 5/7/2010DIR201014TeresaLai(CupertinoStevens20100SCB#160Director'sMinorModificationtoclarifytheapprovedoccupancyforapreviosulyapproveddaycarebusiness. 4Administrative LLC) 10/27/2010DIR201041MarkMurray(LanePartners)20300&20330SCBDirector'sMinorModificationtoallowrepaintingofthebuildingexteriorandgeneralsite&landscapingenhancementsatanexistingofficecomplexlocatedat 5Administrative 20300&20330StevensCreekBoulevard. 1/28/2011DIR201102MarkMurray/GaredChua20300SCBDirector'sMinorModificationtoallowthereplacementofanexistingentrancecanopyatCupertinoCityCenter 6Administrative 6/15/2011DIR201109JosephPalafox/CupertinoPlaza20245SCBDirector'sMinorModificationtoallowexteriorbuildingandsiteimprovementstoanexistingofficecomplex 7Administrative 8Administrative7/11/2011DIR201113LiaHolden(WesternDealer19550SCBDirector'sMinorModificationtorestartapreviouslyapproved(DIR200421)ozoneinjectionandsoilvaporextractiontreatmentsystematanexistinggas Holding)station 6/24/2011DIR201119GregSwanson(StevensCreek20755SCBDirector'sMinorModificationtoallowtemporaryparkinglotimprovementsincludingstripingandlandscapingandthedemolitionofanexistinggasstationand 9Administrative CupertinoAssoc)associatedimprovements 8/5/2011DIR201124CupertinoInvestmentPartners,1987519885SCBDirector'sMinorModificationtoallowexteriorbuildingcolormodificationstoanexistingcommercialbuilding 10Administrative LLC 11Administrative9/23/2011DIR201126DeanZhang/EvershineGroup1962019780SCBDirector'sMinorModificationtoapreviouslyapprovedSignException(EXC200801)regardingthesignapprovalprocessforashoppingcenter'ssignp rogram 11/27/2011DIR201136DwayneLow(GreenValley19160SCBDirector'sMinorModificationforatemporaryusepermittoallowavacantlottobeusedasaconstructionstagingarealocatedat19160StevensCreek 12Administrative Corp)Boulevard. 3/16/2012DIR201210CupertinoInvestmentPartners19885StevensCreekBlvdDirector'sMinorModificationtoapreviouslyapprovedArchitecturalandSiteapplication(ASA201116)toallowchangestotherearparkinglotlandscapin g, 13Administrative walkwaymaterialandrelocationofarequiredpickupanddropoffspace 4/26/2012DIR201213DerrickWu(PortalPlaza)19625StevensCreekBlvdDirector'sMinorModificationtoallowtheremodeloftheexteriorfaçadeofanexistingbank 14Administrative 4/24/2012DIR201215TrentJorgenson(Travigne19999StevenCreekBlvd.Director'sMinorModificationtoapreviouslyapprovedArchitecturalandSiteapproval(ASA200112)toallowlandscapeandhardscapeenhancementsinthe 15Administrative Villas)interiorcourtyardofTravigneVillas 5/30/2012DIR201221MarkBattistini(Evershine,LLP)19620SCB#150Director'sMinorModificationtoaprevioulyapprovedArchitecturalandSitespproval(ASA200614)toallowanoutdoorseatingareaandassociatedpatio 16Administrative enhancementsatanexistingrestaurantatBuildingCoftheMarketplaceShoppingCenter 6/18/2012DIR201223HectorHernandez20350SCBDirector'sMinorModificationtorevisethebuildingcolorsofanexistingapartmentcomplex 17Administrative (Prometheus) 10/25/2012DIR201235HeinzWerle(CupCityCntr)20400StevensCreekBlvdDirector'sMinorModificationofaUsePermit(U198604)toallowtheinstallationofa13"x13"microwaveantennaandassociatedequipmentontherooftop 18Administrative ofanexistingbuildingaspartofapointtopointwirelessnetworkbetweenthreeSeagateTechnologysites 19Administrative11/20/2012DIR201245TerryWomack(Byer20682SCBDirector'sMinorModificationtoapreviouslyapprovedArchitecturalandSiteModification(M201201)toallowasidecanopyandpatioenhancementsatan Properties)eatingestablishment 7/18/2013DIR201320HeinzWerle(Prometheus)20450SCBDirector'sMinorModificationtoanexistingUsePermit(U198418)toallowtheinstallationofa13"x13"microwaveantennaandassociatedequipmenton 20Administrative therooftopofanofficebuilding(Seagate)aspartofapointtopointwirelessnetwork 10/16/2012EXC201114,S201105MarkCreedon(ByerProperties)2056820840SCBSignExceptiontoallowtherelocationofanexistinglandmarksignattheCrossroadsShoppingCenter 21Administrative 22Administrative10/17/2012EXT201201AlParsano(Modena21265SCBRequestforatwoyearExtensionoftheapprovalperiodforapplicationsU200704,ASA200706,EXC200807andTR200802 Investments) 10/16/2012M201204KahnDesignAssoc.(Crossroads2056820840SCBSignProgramModificationtoallownewsignage,clarificationandmiscellaneousmodificationstoapreviouslyapprovedsignprogram(S201105)forthe 23Administrative ShopCntr)CrossroadsShoppingCenter 11/21/2011S201102BottegasShoppingCntr20735SCBSignProgramforanexistingshoppingcenter(Bottegas) 24Administrative 10/31/2011S201103DeAnzaProperties2034320401SCBUpdatetheexsitingsignprogram,specificallyfortheofficebuildingportionofthecenter 25Administrative 11/20/2012S201203AdImpact(Apple,Inc)20833StevensCreekBlvdSignProgramtoallowtheinstallationofagroundsignandotherminordirectionalsignsatanofficecomplex(Apple) 26Administrative 5/16/2013S201302JerryWyman(StevensCreek20813SCBSignProgramtoallowanamendmenttotheexistingSignProgramatanofficecomplex 27Administrative OfficeCntr) 7/10/2013S201303AllSignServices(PortalPlaza)1962519805SCBSignProgramforanexistingshoppingcenter(PortalPlaza) 28Administrative 12/2/2009TR200921GilbertMartinez(Alalires)19480SCBRetroactiveTreeRemovalpermitfortheremovalandreplacementoffourprotectedtreeswithfour36"boxSt.MaryMagnoliatrees 29Administrative 11/17/2010TR201024MarkMurray(ScottSmithers)20300&20330SCBTreeRemovalRequestfortheremovalandreplacementof67treesatanexistingofficecomplexlocatedat20300&20330StevensCreekBoulevard. 30Administrative 3/8/2011TR201039ShaunnTaheri(Modena21265StevensCreekBlvdTreeRemovalRequesttoremove&replacetwo(2)protectedCoastLiveOaktreesandprunemorethan25%ofthecanopyofathirdCoastLiveOak. 31Administrative Investment) 32Administrative12/6/2010TR201048RobertWeatherill/AlanFirenzi19900StevensCreekBlvdRetroactiveTreeRemovalpermittoallowtheremovalandreplacementof1deadMontereyPinetreewith2,24"boxcoastRedwoodTrees 5/24/2011TR201110MariaGarcia/CuptCityCntr20400SCBTreeRemovalPermittoallowtheremovalandreplacementof2liveand2deadPoplartreesatanexistingplannedcommercialofficeandresidentialarea(City 33Administrative HOACenter) 6/6/2011TR201119CindyCheng(CuptInvestPrtnr)19875SCBTreeRemovalPermittoremoveandreplace2EvergreenPeartreesduetopoorhealth 34Administrative 6/6/2011TR201120CindyCheng(CuptInvestPrtnr)19925SCBTreeRemovalPermittoremovalandreplace2EvergreenAshtreestofacilitatethereciprocaldriveaislerequiredbycondition#5oftheapprovalof 35Administrative applicationU200909 6/24/2011TR201129JackVerdon/ByerProperties20730SCBTreeRemovalPermittoallowtheremovalandreplacementof5EvergreenPeartreesand1Sweetgumtree 36Administrative 9/6/2011TR201140KarlSchultz(Tsengresidence)18900StevensCreekBlvdTreeRemovalPermittoallowtheremovalandreplacementofofahazardous,12.5"diameterShamelAshtree 37Administrative 9/27/2011TR201149MariaGarcia(JulieAnderson)20380StevensCreekBlvdRetroactiveTreeRemovalPermittoallowtheremovalandreplacementofadeadPeartree 38Administrative 3/15/2012TR201205KahnDesignAssoc(Byer20720SCBTreeRemovalPermittoallowtheremovalandreplacementofa13"diameterShamelAshtreeattheCrossroadsShoppingCenter 39Administrative Properties) 193 1 40Administrative7/26/2012TR201227TillHoutermans(Byer20750StevensCreekBlvdRetroactiveTreeRemovalPermittoallowtheremovalofahazardous80"diameterCoastLiveOaktreeintheparkinglotofanexistingshoppingcenter Properties)(Crossroads) 9/26/2012TR201228JeffreyBrobst(Prometheus)20400StevensCreekBlvdTreeRemovalPermittoallowtheremovalof5FremontCottonwoodtreesatanexistingofficecomplex(CupertinoCityCenter) 41Administrative 9/13/2012TR201230ScottColson(StevensCreek20833StevensCreekBlvdTreeRemovalPermittoallowtheremovalandreplacementofa29"Pinetreelocatedatanexistingofficecomplextoaccommodateanewbelowground 42Administrative OfficeCntr)transformer 43Administrative3/22/2013TR201306JeremyTibbets(BiltmoreApts)20350StevensCreekBlvdTreeRemovalPermittoallowtheremovalandreplacementof3BlackwwodAcaciatreesinaPlannedDevelopmentZoningdistrict OngoingDIR201046OliviaJang(UnitedPolaris)1905019088SCBDirector'sMinorModificationforexteriorandsiteenhancementstoanexistingshoppingcenter(LoreeShoppingCenter) 44Administrative OngoingDIR201307NSAWireless/Verizon(Apple)20330SCBDirector'sMinorModificationtoallowanInBuildingRepeaterSystemthatconsistsoftwoantennasmountedontheroofofanexistingofficebuilding 45Administrative OngoingTR201243ArborwellResources(Apple,20245SCBTreeRemovalPermittoallowtheremovalandreplacementof7FloweringPeartreesinaPlannedDevelopmentZone 46Administrative Inc) OngoingU201306CampusCalifornia20299SCBAdministrativeUsePermittoallowtheplacementofasmallcollectionfacilityfordonationsintheparkinglotofashoppingcenter 47Administrative 9/18/2012ASA201119;DP201105;EAMikeDucote(PrometheusReal20030,20060SCBArchitecturalandSiteApprovalforanewmixedusedevelopmentconsistingof81apartmentunitsanda7,000squarefootcommercialbuilding 48CC 201115Estate) 9/18/2012ASA201120,DP201106,EAMikeDucote(PrometheusReal20030,20060SCBArchitecturalandSiteApprovalforanewmixedusedevelopmentconsistingof81apartmentunitsanda7,000squarefootcommercialbuilding 49CC 201116Estate) 5/15/2012ASA201124,TM201104,EAKevinDare(MainStreet)LotsonSCBbetweenWolfe&TantauArchitecturalandSiteApprovalPermittoallowtheconstructionoftwoofficebuildingsconsistingofatotal292,000squarefeet;fortenre tailbuildings(shops1 50CC 201118,M2011097andpads13)totaling62,200squarefeet;aparkinggaragewithundergroundparkingandfourlevelsofabovegroundparking;a5story,180roomhotel 9/4/2012ASA201210,M201203,TMKevinDare(MainStreet)3lotsonSCBModificationtoapreviouslyapprovedArchitecturalandSiteapproval(ASA201124)foramixeduseprojectconsistingofretail,hotel,officeandresidential 51CC 201204,EA201205development,formodificationstotheparkinggarageandretailunits 9/4/2012ASA201211KevinDare(MainStreet,hotel)3lotsonSCBArchitecturalandSiteapprovalformodificationstoapreviouslyapprovedhotel 52CC 10/5/2010EXC201003,M201003,TMJaneVaughn(Cupertino1950119507SCBExceptiontotheHeartoftheCitySpecificPlantoallownoncommercialusestoexceed25%ofthetotalbuildingfrontagealongStevensCreekBoulevard. 53CC Tentmapnotapproved201003,EA201004Housing) ongoingGPA201104,SPA201101,ZHeartoftheCityamendmentsGeneralPlanAmendmentforclarificationstotheCity'sHeartoftheCitySpecificPlan 54CC 201105 6/16/2009M200903SunaLai(CupertinoStevens20100SCB#160ModificationtoaUsePermit(49U87)toallowanapproximately6,670squarefootpreschool&daycarefacilitytooperateatanexistingcommercialbuilding. 55CC LLC)Theapplicationalsoincludesanewoutdoorplayareainasectionoftheexistingrearparkinglot.(GrowingTreeLearningCenter) 9/1/2009M200906ElaineChong(Metropolitan1950119507SCBModificationofUsePermit(U200304,Condition#22)toremovethePublicPedestrianEasementattheMetropolitanatCupertino. 56CC HOA) 10/6/2009M200907CatherineChen(Cup.Adobe,2013020132SCBModificationtoanexistingUsePermit(U200401)toamendtheconditionstoallowcommercial/officeuseswhereonlyretailhadbeenallowed. 57CC LLC) 11/16/2010M201002AlParsano(ModenaInvestmts2125521275SCBUsePermitModificationtoallowliveentertainmentusesandtoextendthehoursofoperationforentertainmentusesto2:00AMintheOaksShoppingCenter. 58CC LP) 1/17/2012SPA201101,GPA201104,ZHeartoftheCityamendmentsSpecificPlanAmendmentforclarificationstotheCity'sHeartoftheCitySpecificPlan 59CC 201105 6/1/2010U200909CindyCheng(CupInvestPrnt)19875SCBUsePermittoallowan8,400squarefootdaycarefacilitytooperateatanexistingcommercialbuilding.Theapplicationalsoincludesanewoutdoorplayarea 60CC intheexistingrearparkinglot. 7/16/13;2/19/13ASA201213,DP201205,EXCBorelliInvestmnts(SaichWay20803SCBArchitecturalandSiteApprovalPermittoallowthedemolitionof11,610squarefeetofexistingcommercialspaceandtheconstructionof15,377squar efeetof 61CC(Appeal) PC 1/8/13201202,TR201241,EA2012Station)newcommercialspaceconsistingoftwonewcommercialbuildingpadsandassociatedsiteimprovements 09 5/15/12U201201FrancherDevelopment(Byer20750SCBUsePermittoallowarestauranttooperateuntil12amMondayFridayandSundayandto1amonSaturdaysandtoallowseparatebarfacilities 62CC(Appeal) PC 3/13/12Properties) 11/15/2011ASA201112,DP201103,EXCMarkCreedon/ByerProperties20750StevensCreekBlvdArchitecturalandSiteapprovalfortwonewretailbuildingpadsandassociatedsiteimprovements,including,butnotlimitedto,parkinglo treorientation, 63CC(Reconsideration) CC(Approval) 9/6/11201110,TR201130,EA2011lighting,landscapingandstreetfrontageimprovementsconsistentwiththeHeartoftheCitySpecificPlan 10 2/2/2012M201201MarkCreedon(ByerProperties)2065820840SCBModificationtoanArchitecturalandSiteapproval(ASA201112)toallowforminorsiteandarchitecturalchangestoapreviouslyapproved8,136squarefoot 64DRC building 2/9/2010ASA200904,EXC200902DaynaAguirre(TMobile)21267StevensCreekBlvdArchitectural&SiteApprovalpermittoallowthereplacementofanexisting60foottallbaseballfieldlightpolewithawirelesstelecommunicationsfa cility, 65PC consistingofabaseequipmentenclosureanda75foottallmonopolethatwillcarrysixpanelantennasandthebaseballfieldlights. 4/12/2011ASA201102,TR201107ByerProperties/TJMaxx20730SCBArchitecturalandSiteapprovalforfaçade,landscaping,parkinglot,lightingandsidewalkenhancementsincludingthedemolitionof2,400squarefeetfromthe 66PC rearloadingareaattheformerMervyn'sdepartmentstoresite 4/26/2011ASA201105,U201104,EXCKarlShultz(SunflowerLearning18900SCBArchitecturalandSiteapprovalforminorfaçade,landscapingandparkinglotmodificationsforanexistingcommercialofficebuilding 67PC 201105,EA201104Cntr) 10/11/2011ASA201116,M201107CupertinoInvestmentPartners19875/19885SCBArchitecturalandSiteapprovalforparkinglot,lightingandlandscapingimprovementsatanexistingcommercialproperty 68PC 4/26/2011DIR201026RaymondJerome(Modena21275StevensCreekBlvdReferralofaDirector'sMinorModificationtoallowtheoperationofaFarmer'sMarketattheexistingOaksShoppingCenter. 69PC Invest) 5/25/2011U201103;ASA201104BayClub/Sears10101N.WolfeRdUsePermittoallowconversionofaportionofSears/VallcoShoppingMalltoanewhealthclubfacility 70PC 4/10/2012U201112DavidChan(BayAreaYakinku)19620SCB#150UsePermittoallowanexistingfullservicerestauranttohaveextendedweekendoperatinghoursuntil12am 71PC 3/26/2013U201301JacobJaber(PhilzCoffee)20686StevensCreekBlvdUsePermittoallowanewcoffeeshoptoopenat5:30am 72PC 194 2 195 196 197 198 199 200 201 202