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09-05-13 Searchable packet Table of Contents Agenda2 Approve amendment to the Employment Contract for the City Manager Staff Report5 A - Amended Employment Contract6 B - Draft Resolution15 Conduct a study session to learn about regulation of the Lehigh Cement Plant (formerly Kaiser and Hanson) No written materials16 1 AGENDA CUPERTINOCITYCOUNCIL~SPECIALMEETING 10350TorreAvenue,CommunityHallCouncilChamber Thursday,September5,2013 3:00PM CITYCOUNCILMEETING PLEDGEOFALLEGIANCE K3:00PM ROLLCALL CONSENTCALENDAR Unlessthereareseparatediscussionsand/oractionsrequestedbycouncil,staffora memberofthepublic,itisrequestedthatitemsundertheConsentCalendarbeactedon simultaneously. 1.Subject:ApproveamendmenttotheEmploymentContractfortheCityManager RecommendedAction:AdoptResolutionNo.13071amendingtheEmployment ContractfortheCityManager StaffReport AAmendedEmploymentContract BDraftResolution Page:5 ORALCOMMUNICATIONS Thisportionofthemeetingisreservedforpersonswishingtoaddressthecouncilon anymatternotontheagenda.Speakersarelimitedtothree(3)minutes.Inmostcases, Statelawwillprohibitthecouncilfrommakinganydecisionswithrespecttoamatter notlistedontheagenda. 2 Thursday,September5,2013CupertinoCityCouncil STUDYSESSION 2.Subject:ConductastudysessiontolearnaboutregulationoftheLehighCement Plant(formerlyKaiserandHanson) Nowrittenmaterials Page:Nowrittenmaterialsinpacket A.Introductionofspeakersandpresentationsbyregulatoryagencies 'BayAreaAirQualityControlDistrict 'WrittenReportfromtheRegionalWaterQualityControlBoard 'CountyofSantaClara B.Councilquestions C.Publiccomments D.Councilcomments ADJOURNMENT K5:00PM 3 Thursday,September5,2013CupertinoCityCouncil TheCityofCupertinohasadoptedtheprovisionsofCodeofCivilProcedure§1094.6;litigation challengingafinaldecisionoftheCityCouncilmustbebroughtwithin90daysafteradecisionis announcedunlessashortertimeisrequiredbyStateorFederallaw. Priortoseekingjudicialreviewofanyadjudicatory(quasijudicial)decision,interestedpersonsmust fileapetitionforreconsiderationwithintencalendardaysofthedatetheCityClerkmailsnoticeofthe "¯º¿¹decision.ReconsiderationpetitionsmustcomplywiththerequirementsofCupertinoMunicipal Code§2.08.096.ContacttheCity"²«¸±¹officeformoreinformationorgoto http://www.cupertino.org/index.aspx?page=125forareconsiderationpetitionform. IncompliancewiththeAmericanswithDisabilitiesAct(ADA),theCityofCupertinowillmake reasonableeffortstoaccommodatepersonswithqualifieddisabilities.Ifyourequirespecialassistance, pleasecontactthecity©²«¸±¹officeat4087773223atleast48hoursinadvanceofthemeeting. AnywritingsordocumentsprovidedtoamajorityoftheCupertinoCityCouncilafterpublicationof thepacketwillbemadeavailableforpublicinspectionintheCity"²«¸±¹OfficelocatedatCityHall, 10300TorreAvenue,duringnormalbusinesshoursandinCouncilpacketarchiveslinkedfromthe enda/minutesaeontheCuertinowebsite. agpgp 4 ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 10 10300 TORRE AVENUE CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3227 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: September 5, 2013 Subject Amendment to the Employment Contract for the City Manager. Recommended Action Approve the Amendment to the Employment Contract for the City Manager and adopt the accompanying Resolution. Discussion st The City Council held its annual evaluation of the City Manager on Wednesday, August 21. The Council desires to consider increasing the compensation to the City Manager. The attached contract is submitted for Council consideration of an annual salary increase of $10,000. No other changes were made to the terms and conditions of the existing contract. Fiscal Impact Approval of the above will increase the Fiscal Year 2013/14 budget appropriations by $10,000. _____________________________________ Prepared by: Carol A. Atwood, Director of Parks and Recreation Services; Director of Administrative Services Reviewed by: Timothy L. Davis, Partner, Burke Williams and Sorensen, LLP Attachments: A-Employment Contract for City Manager; B-Draft Resolution C:\Documents and Settings\Davis-T\Desktop\cupertino Staff Report-Amendment to Employment Contract for CM (1).doc 5 AMENDEDEMPLOYMENTCONTRACTFORCITY th ThisAmendedEmploymentContractismadeandenteredintothis26dayof August,2013,byandbetweentheCITYOFCUPERTINO,STATEOFCALIFORNIA,AMunicipal Corporation,byandthroughitsCityCouncil(EMPLOYER),andDavidBrandt RECITALS: A.EMPLOYERisaMunicipalCorporationoftheStateof B.TheCityCounciloftheCityofCupertino,inaccordancewiththeprovisionsof MunicipalCode,desirestoemploytheservicesofEMPLOYEEasCity C.EMPLOYEEdesirestoacceptemploymentasCupertinoCity D.isthedesireofbothEMPLOYERandEMPLOYEEtosetforththetermsand conditionsofsaid NOWTHEREFORE,inconsiderationofthemutualcovenantshereincontained,the partiesagreeas ARTICLE1:TERMOF Section1.01.Termofthe ThisContractoriginallybeganonSeptember10,2012,andwillautomaticallyexpire onSeptember9,2016unlessextendedinwritingbytheparties.Onorwithin30days September9,2015,EMPLOYEEshallnotifyEMPLOYERoftheexpirationdateSeptember9, 2016.IntheeventthatEMPLOYERdoesnotintendtoextendthisContractbeyond expiration,itshallnotifyEMPLOYEEinwritingofitsintentnottoextendpriortotheeffective dateofexpiration.FailureofEMPLOYERtoprovidesuchnoticeshallnotaffecttheexpiration dateofSeptember9, Section1.02.TerminationPriortoExpiration.Notwithstandinganyprovision inthisContracttothecontrary,EMPLOYEEunderstandsandagreesthathe servesatpleasureofEMPLOYERandmaybeterminatedpriortoexpiration ContractatwilloftheEMPLOYER,subjectonlytotheseveranceprovisionssetforthin ArticleVContract,andtheordinanceprovisionsassetforthinSection2.28.090of Page1 6 Revised9.5.13 theMunicipalCode.Inlikemanner,nothinginthisContractshallprevent,limit, orinterferewiththerightofEMPLOYEEtoresignatanytimefromtheposition ofManagersubjectonlytothenoticeprovisionssetforthinArticleVofthisContract andordinanceprovisionsassetforthinSection2.28.090oftheCupertinoMunicipal EMPLOYEEfurtheracknowledgesthatEMPLOYERhasmadenolimitedexpressed, writtenassurancesofcontinuedemploymentwiththeCityofCupertinootherthan specificallysetforthinthis ARTICLEII:DUTIESANDOBLIGATIONSOF Section2.01.Duties.EMPLOYERherebyagreestoemployEMPLOYEEas ManageroftheCityofCupertinotoperformthefunctionsanddutiesasspecifiedin MunicipalCode,CaliforniaConstitution,andCaliforniaStatutes,andtoperformsuch legallypermissibleandproperdutiesandfunctionsasEMPLOYERshallfromtimeto assigntoEMPLOYEEwhicharereasonablyrelatedtothepositionofCityincluding butnotlimitedto: A.ToseethatalllawsandordinancesoftheCityaredulyenforcedandthatall franchises,permits,licensesandprivilegesgrantedbytheCityarefaithfullyperformedand B.Tocontrol,orderandgivedirectionstoalldirectorsofdepartmentsand officersandoftheCityunderhisjurisdictionthrough directors,andtotransferemployeesfromonedepartmentto C.TheservicesandfacilitiesoftheCityTreasurerandtheCityAttorneyshall beavailabletotheCityManagertothesameextentandinthesamemannerthat theservicesavailabletotheCity D.Toappoint,disciplineanddismissanyandallofficersandofthe exceptthoseelectedbytheelectorsoftheCityorwhoseappointmentordismissalis Page2 Revised9.5.13 7 totheCityManagerunderthelawsofthe Thepowertoappointgivenintheprecedingparagraphdoesnotincludethepower createanewpositionexceptasprovidedunderChapter E.ToattendallmeetingsoftheCityCouncilunlessexcusedtherefrombythe F.TorecommendtotheCityCouncilforadoptionsuchmeasuresand ordinancesasdeemsnecessaryor G.TokeeptheCityCouncilatalltimesfullytothefinancial conditionsneedsofthe H.ToprepareandsubmittotheCityCounciltheannualbudgetandto administeritafter I.Topurchaseorcausetobepurchasedallsuppliesforallofthedepartments divisionsoftheCity.Noexpendituresshallbesubmittedorrecommendedtothe CouncilexceptonreportandapprovaloftheCity J.TomakeinvestigationintotheaffairsoftheCityandanydepartmentor thereofandanyContractortheproperperformanceofanyobligationrunningtothe K.Toinvestigateallcomplaintsinrelationtomattersconsumingthe administrationofthegovernmentoftheCityandinregardtotheservicesmaintainedby publicutilitiesinCityandtoseethatallfranchises,permitsandprivilegesgrantedby theCityare L.Toexecutegeneralsupervisionoverallpublicbuildings,publicparks,streets andotherpublicpropertywhichareunderthecontrolandjurisdictionoftheCity M.Todevotehisentireworkingtime,thoughtandenergytothedutiesand interestsofthe N.Toreceiveandopenallofficialmailandcommunicationsaddressedeitherto MayorortotheCity Tomakereportsandinitiaterecommendationsasmaybedesirableoras bytheCity P.Toperformsuchotherdutiesandexercisesuchotherpowersasmaybe Page3 8 Revised9.5.13 delegatedtohimfromtimetotimebyordinance,resolutionorotheractionoftheCity Section2.02.DevotiontoDuties.EMPLOYEEagreestodevoteproductivetime, ability,andattentiontothebusinessofEMPLOYERduringthetermofthisEmployment Contract.ThisContractshallnotbeinterpretednorintendedtoprohibitEMPLOYEE makingpassivepersonalinvestments,conductingprivatebusinessaffairsorproviding volunteerservicesifthoseactivitiesdonotinterferewiththeservicesrequiredunderthis Section2.03.PerformanceEvaluationProcedures.TheCityCouncilshallreviewand evaluatetheperformanceoftheEMPLOYEEatleastoronanyschedule appropriatebytheCityCouncil.Saidreviewandevaluationshallbeinaccordancewith criteriadevelopedbyEMPLOYERafterconsultationwith ARTICLEIII Section3.01Compensation.EMPLOYERagreestopaytoforservices renderedbyhimpursuanttothisContractamonthlybasesalaryof$18,333.33,payablein installmentsatthetimeasotheremployeesofEMPLOYERarepaid. EMPLOYEE'Smonthlybasesalaryshallbeadjustedbyanypercentageincreasegivento DepartmentHeadsofEMPLOYERgenerallyandshallnotbedecreasedunlessinapercentage consistentwithadecreaseapplicabletoDepartmentHeadsofEMPLOYER Notwithstandingtheabove,EMPLOYERandEMPLOYEEagreethatthereshallbenofurther salaryadjustmentsorbonusesfor2012.AtthetimeofEMPLOYEE'speriodicevaluations, EMPLOYERmayconsideranadditionalcompensationpackageincreaseincluding,butnot limitedto,meritpayoranadditionalincreaseinsalaryor Section3.02DeferredCompensation.CityshallprovidetoEMPLOYEEthesame deferredcompensationplanthatmaybeprovidedtootherDepartmentHeadsand ConfidentialEmployees,if Page4 Revised9.5.13 9 ARTICLEIVEMPLOYEEBENEFITS Section4.01.AutomobileAllowance.DuringthetermofthisEmploymentcontract, EMPLOYEE,totheextentnecessarytoperformhisdutiesshallusehisownpersonalvehicle. EMPLOYER,inconsiderationthereof,shallpayEMPLOYEEthesumof$350permonthasan automobileallowance.EMPLOYEEshallberesponsibleforthepaymentofalloperating expensesofthevehicle,including,butnotlimitedto,gasoline,oil,serviceandrepair,andif necessary,thereplacementofhisautomobile.EMPLOYEEshallprocureandmaintain,at expense,acomprehensiveautomobileliabilitypolicyonthevehiclebeingusedbyhim,inan amountthatisacceptabletotheEMPLOYER.DuringthecourseofthisEmploymentContract, EMPLOYEEshallprovideEMPLOYERwithwrittendocumentationthatsaidinsurancein fullforceandeffect. Section4.02.VacationandSickLeave.EMPLOYEEshallbecreditedwith10daysof vacationand5daysofsickleaveasofthecommencementofemployment.Annualvacation andsickleaveshallbeaccruedandadministeredinthesamemannerasvacationandsickleave isadministeredforDepartmentHeademployeesofEMPLOYER. Section4.03.Benefits.EMPLOYEEshallbeentitledtoreceivebenefitsprovidedby EMPLOYERatalevelnolessthanthatprovidedtootherDepartmentHeadsoftheCity,which presentlyconsistofretirementbenefits,familyhealthcoverage,lifeinsurance,disability insurance,Cupertinosportsclubmembership,administrativeleave,floatingholidaysand holidays.Thebenefitssoprovidedaresubjecttoduringthecourseofthis ContractatthesoleandabsolutediscretionofEMPLOYERatsuchtimesandtosuchextentas EMPLOYERmaydeemappropriateprovided,however,thereshallbenoreductioninbenefits unlessEMPLOYERimplementsthesamereductionofbenefitstoallotherDepartmentHeads the Section4.04ProfessionalDuesandSubscriptions.EMPLOYERagreestopay professionalduesandsubscriptionsofEMPLOYEEdirectlyrelatedtohisdutiesas Manager,providedtheCityCouncilhasmadeprovisionsforsuchcostsintheannualbudget. Section4.05Expenses.EMPLOYEEshallbeentitledtoreimbursementforall expensesnecessarilyincurredbyhimintheperformanceofhisdutiesupon Page5 10 Revised9.5.13 presentationvouchersindicatingtheamountandpurposethereof,andfurtherprovided thatsuchexpensesaccordancewithpoliciesestablishedfromtimetotimeby EMPLOYERandconsistentbudgetallocationsadoptedbyEMPLOYERforthatpurpose duringthetermofthis Section4.06MovingandRelocationExpenses.EMPLOYERwillpayEMPLOYEEamountof $20,000intendedtobeusedforrelocation,housingandhousehuntingexpensesin EMPLOYEE's Section4.07ProfessionalDevelopment.EMPLOYERherebyagreestopay subsistenceexpensesofEMPLOYEEforprofessionalandofficetravel,meetings,and occasionsadequatetocontinuetheprofessionaldevelopmentofEMPLOYEEandto adequatelypursuenecessaryofficialfunctionsforEMPLOYER,includingbutnotlimitedto, cityassociationsandothersuchnational,regional,state,localgovernmentgroups andthereofwhichEMPLOYEEservesasamember,providedtheCityCouncilhas madeprovisionsforsuchcostsintheannualbudget. EMPLOYERalsoagreestopaytuition,travel,andsubsistenceexpensesofEMPLOYEEfor courses,institutes,andseminarsthatarenecessaryforhisprofessionaldevelopmentand goodoftheCityprovidedtheCityCouncilhasprovidedforsameintheannualbudget. Section4.08HousingAssistance.EMPLOYEEmayelecttoreceiveHousingAssistancefor DepartmentHeadsconsistentwiththeEMPLOYER'sHousingAssistancePolicyineffectthe dateofcommencementofemployment. ARTICLEVTERMINATIONANDNOTICE Section5.01.TerminationofandSeverance: A.SubjecttotheprovisionsofSection2.28ofEMPLOYER'smunicipalCode,EMPLOYEE servesatthepleasureofEMPLOYERandnothinghereinshallbetakentoprevent,limitor otherwiseinterferewiththerightofEMPLOYERtoterminatetheservicesEMPLOYEEwithor withoutcause;provided,however,EMPLOYERshalltakenoactiontoterminatetheservicesof Page6 Revised9.5.13 11 EMPLOYEE,withoutcause,withinninety(90)daysafteranelectionatwhichoneormorenew membersareelectedtotheCityCouncil.Thereisnoexpressorimpliedpromisemadeto EMPLOYEEforanyformofcontinuedemployment.ThisContractandtheEMPLOYER's municipalCodechapter2.28arethesoleandexclusivebasesforanemployment betweenEMPLOYEEandEMPLOYER. B.IftheEMPLOYEEisbytheEMPLOYERpriortoexpirationofthis Contract,whilestillwillingandabletoperformthedutiesoftheCityManager,EMPLOYER agreestopayEMPLOYEEasinglelumpsumpaymentmadeontheeffectivedateof inanamountequivalenttosixmonthsaggregatesalaryandaggregatemedicalinsurance benefitallowanceiftherearesixormoremonthspriortotheexpirationdateofthiscontract. Iftherearelessthansixmonthsremainingthetermofthecontract,thenthesinglelumpsum paymentmadeontheeffectivedayofterminationshallbeinanamountequalto monthlyaggregatesalaryandaggregatemedicalbenefitoftheEMPLOYEEmultipliedby numbersofmonthsleftontheunexpiredtermoftheContract.IfthisContractisnot renewed,thenEMPLOYERshalleitherprovideEMPLOYEEwithsixmonthspriornotice orshallpayEMPLOYEEasinglelumpsumpaymentmadeontheeffectivedate ofinanamountequivalenttothedifferencebetweensixmonthsaggregate salaryandinsurancebenefitallowancecomputedforthenumberofmonthsof noticeactuallygiven.suchpaymentwillreleaseEMPLOYERfromanyfurtherobligations underthisContemporaneouslywiththedeliveryoftheseverancepayhereinabove setout,agreestoexecuteanddelivertoEMPLOYERareleasereleasing EMPLOYERofallclaimsEMPLOYEEmayhaveagainst C.Notwithstandingparagraph(b)above,EMPLOYERshallnotbeobligatedto pay,andshallnotpay,anyamountsorcontinueanybenefitsundertheprovisionsof paragraph(b),EMPLOYEEisterminatedbecauseofacrimeturpitudeora violationofstatuteorlawconstitutingmisconductinoffice.Further,EMPLOYERshallnotbe obligatedtopay,andshallnotpay,anyamountsorcontinueanybenefitsunderparagraph (b),intheeventvoluntarilyresignsorretireswithoutaffirmativeactionby EMPLOYERtoterminate,terminationproceedingsorrequest Page7 12 Revised9.5.13 D.AnypaymenttotheEMPLOYEEpursuanttothissubsection5.01shallbefully reimbursedtotheEMPLOYERiftheEMPLOYEEisconvictedofacrimeinvolvinganabuse hisofficeor ARTICLEVI FormNoticespursuanttothisContractshallbeinwriting givenbydepositinthecustodyofUnitedStatePostalService,firstclasspostageprepaid, addressedasfollows; A.TheCity:MayorandCityCouncil CityofCupertino 10300TorreAvenue Cupertino,CA95014 B.EMPLOYEE: DavidBrandt 3500GranadaAvenue,#124 SantaClara,CA95051 Alternatively,noticesrequiredpursuanttothisContractmaybepersonallyservedinthe samemannerasisapplicabletociviljudicialprocess.Noticeshallbedeemedgivenasofthe dateofpersonalserviceorasofthedatethreedaysafterdepositofsuchwrittennotice, postageprepaid,withtheUnitedStatesPostalService. Section6.02.Bonding.EMPLOYERshallbearthefullcostofanyfidelityorotherbonds requiredofEMPLOYEEunderanylaworordinance. Section6.03Indemnification.EMPLOYERshalldefend,saveharmlessandindemnify EMPLOYEEagainstanytort,liabilityclaimordemand,orotherlegalaction, whethergroundlessorotherwise,arisingoutofanallegedactoromissionoccurringinthe performanceofEMPLOYEE'sdutiesasCityManager.Ifcompromisesorsettlesany suchclaimorsuit,EMPLOYERshallpaytheamountofanysettlement,oriftheresultin ajudgmentagainstEMPLOYEE,EMPLOYERshallpayanysuchjudgment.Thisindemnification Page8 Revised9.5.13 13 doesnotapplytoanyact,actionoromissionarisingoutofthegrossnegligence,willful misconductonthepartofEMPLOYEE,oractsEMPLOYEEoutsidethescopeofhis Section6.04General A.ThetexthereinshallconstitutetheentireContractbetweentheparties. B.ThisContractshallbebindinguponandinsuretothebenefitoftheheirsatlaw andexecutors C.ThisContractmayonlybemodifieduponthewrittenconsentofthe EMPLOYERand D.InanyactiontoenforcethetermsofthisContracttheprevailingpartyshallbe entitledtorecoverreasonableattorney'sfeesandcourtcostsandotherreimbursable litigationexpenses,suchasexpertwitnessfeesandinvestigation Section6.05Severability.Ifanyprovisionthereof,containedinthisContractisheld unconstitutional,invalidorunenforceable,theremainderofthisContractshallbedeemed severable,shallnotbeaffected,andshallremaininfullforceandeffect. INWITNESSWHEREOF,EMPLOYERhascausedthisContracttobesignedand executedinitsbehalfbyitsMayor,anddulyattestedbyitsCityClerk,andEMPLOYEEhas signedandexecutedthisContract,bothinduplicate,thedayandyearfirstabove ATTEST:CUPERTINO ______________________________________________________________ GraceSchmidt,CityClerkOrrinMahoney, TOFORM: _______________________________________________________________ TimothyDavis,PartnerDavidBrandt,CityManager Burke,Williams&Sorensen,LLP Page9 14 Revised9.5.13 RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT OF EMPLOYMENT BETWEEN THE CITY OF CUPERTINO AND DAVID BRANDT, CITY MANAGER WHEREAS, the City Council has conducted an annual evaluation of the City Manager, David Brandt; and WHEREAS, the City Council desires to adjust the Manager’s salary to put him in parity with other employees based on the City-wide salary and benefit survey, and has authorized a salary increase of $10,000 per year, and WHEREAS, the terms, conditions and provisions of the agreement have been reviewed and approved by the Director of Administrative Services and Timothy L. Davis, Partner, Burke, Williams and Sorensen, LLP. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino hereby approves the aforementioned amendment to the employment agreement and authorizes the Mayor to execute said amendment on behalf of the City of Cupertino. PASSED AND ADOPTED at a special meeting of the City Council of the City of th Cupertino this 5 day of September 2013, by the following vote: VoteMembers of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: ___ Grace Schmidt, City Clerk Orrin Mahoney, Mayor C:\Documents and Settings\Davis-T\Desktop\Reso-City Mgr Contract Amendment.docx 15 CITYCOUNCILSTAFFREPORT Meeting:September5,2013 Subject:ConductastudysessiontolearnaboutregulationoftheLehighCementPlant (formerlyKaiserandHanson) NOWRITTENMATERIALSINPACKET 16