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13-127 Neopost IS-6000 Mailing System and DS75 Folder Inserter Lease Agreementjq I J ag l 6"sq Po 0 3 a9f6 Mai 1 Fi n a n ce Government Product tease Agreement A Neopost USA Company with Mater Rental Agreement 8scllon A DssJarinfomution Dealer omoe Number: Dearer ofa« Nerve: ph" D: We tk brined: 2800 Neopoat Nor. Col. (610) 260,9000 07AIM3 Beennn 1111 111111n InformaHan CConW WO nemek Quanthy �rfNCa" UP no 0oeedplton (Indude Sena) Numbar, If applkable n See additional Dated products on attached Continuation s tledulo. o", 1 an And": uper(Ino 10300 Torre Ave 1 V1,4202 6larrq Cllr, Cupertino stele: on D Code * A: 9014.3202 Grac,•em SSrhm dt (A� 777 3224 Br11r� Cogled rk CNy Clerk Oonlad Fax tkmbw. (408) 7773386 Bnirq 0cnwd emel Aft0v: Wldieee order Number: gran sGrupertino•org a Beoflon (C) Installation Information (H di famt than Blllea Information) tierce (t1A Iepet MVne): Quanthy C! of Cupertino 0oeedplton (Indude Sena) Numbar, If applkable n See additional Dated products on attached Continuation s tledulo. 00k 1 1110111 r Addretf cIb PO Duren or Oerwrd odlvery): 10300 Torre Ave uper(Ino C'a' 1 V1,4202 bwtdledMl COMM HUM Grans Schmxlt Phone Humber. (406) 777.3224 a 1 City Clark (408)777-3386 Inetele9or► CaNect arced Address: 1 umos@mpertloo.org 186M Dynamic WelghIng Module Demo Equipmerit 8"Bon (0) Products Section (5) Leas Payment Information 6 Loa" Payment SchoduN Tex Status: Quanthy Model / Pert Number 0oeedplton (Indude Sena) Numbar, If applkable n See additional Dated products on attached Continuation s tledulo. t 1 OS76ESST D875 Sat Expert 3 Auto Fdr w/HCV8 Dom t?qulpment 2 1 D376MAXIBRE D876 BRH "Feeder Field Instal Demo Equipment a 1 IS56CATCH WW C- tch Troy Dorm ui ent 4 1 11856OWM PKG 186M Dynamic WelghIng Module Demo Equipmerit a 1 186000ERR ISM ERR Kh Section (5) Leas Payment Information 6 Loa" Payment SchoduN Tex Status: Bardr cow Name Bank Cllr, State MM" Payment O Taxable PedO0 eOfMwfM OLA rtcatieWO) FM 12 615.87 Q Tax- Erampl. C0M4cede OMWIretl exaOrq Acoou>t Number AbwhACH RION Frequency. Next 46 1,052.00 O Mena>ty O OwnedY Next --r Next © Annually MOO Method: Owmt Loaee Numben Q Slandard © awB1rw"t New Law Nun*", Pa ltnArreers Section IF) ACH Direct Debit for Lease Pownents (A((aah Vatded Checvk) Bank Name Bardr cow Name Bank Cllr, State Bank Conted Pbww Narrlbar Bank novere Nwkw 6arrk AowuM flunbor Bection (0) Postage Motor 6 Posbga Funding Infonlution stem Rprl oPooe Hum: ® onnne postal rules GQvww P1f0", Pool of o Goot ilp Code: PeeUpe FwOM hlatnod: Nona ftrie a FM" A000uob e) pill Me O OMAS /CPU 0 POC 0 TMS Q PrepaybyChedt 0M"ApencY0ude allow 0 6ds1Mq 0 ACM Dahl( exaOrq Acoou>t Number AbwhACH AIWA USP3OV AuUkv&otbnFcw AWwkoft LOW Section IH) Services Rote Protec"M ® onnne postal rules GQvww P1f0", Q RCPlshippedupdete) - Nona IMeter Appx OrOw Postal 15"nse Mwwponmi Orlane EServices Wrie E•SWces oath Electronlo Return Receipt Software: Q Sof "foAdvantoge CowedPredum DealerServkm: W Maintenance Q Inslellatlon /TreWng aecrwn Vr APProval adslkq ctw4were who a>rre * rued the Postage aoownt byACM DOM wH net be ow"dw to rm FuddrwFuala u fou WNW bare we document WSW of a oovemmant Pieduct Lease CLeaseq w1Ut MdFbaerroo ro%; a Postage Meler Rental AprowwM, Pmdud Watenum Agreement, an ONlno $Moos Agra mr4 Softwam Cm%urawn Servlooe AgroMrwrd and a sonware Roams Agreemont with Noopost USA Inc., and a neoFulds A000u i Agreement wM Malmom Finance, Ina Your elgro rre ownUmee on ooffmw to enter into the Leese and, N eppncebb, Ste outer weer. and �1�pwfedp991►rel ya1 hsvo reoolvod, reed. and eLm to all opplkmble terms end oorldmare( GL•Oa•12), wNdl are also avelleble at end flat you are auuadned to sign Sra agreements on bahelr of the nnetmnor Id iHled ebm Tray eppDcable me wit become tending on Ih0 wm�/p''el1r�lea IdgtYlOd ai�x—n -e+ e>48r an autlloliOAd MldMduel eooeDte your offer by elpntrg below, or wean lhaaaulpmed la elripped to 7mis. m � (oya fi 1 .� n \ _ u _ ,'[�- /13. " P. if, '1.., f4911FInenCe Ino. • wo wnewers Farros Roaci a MIHOra, ct umw Form 61.51188e•05 -12 revision 05/12 Ma'ilF*inance A Neoposi USA [ompany Section (D) Product Continuation Schedule (Continued) Product Lease Agreement with Meter Rental Agreement Quantity Model 1 Part Number Description (Include Serial Number, if applicable) 6 1 IS6AWP30 IS6000 Base Unit including 15" Color Touch Screen Demo Equipment 7 1 IiLD Remote Label Disperser with Stand 8 IAN IS LAB Scanner 1st Year of Maintenance Covered at No Charge 10 IS6000 flail Machine Furniture is included with this offer at no additional charge 11 1 1 14 15 1 17 18 19 20 21 2 23 24 5 26 7 8 29 o 31 32 4 35 36 7 3s 3 40 41 42 Government Product Lease Agreement Continuation Schedule Mail Finance Inc. • 478 Wheelers lers Farms Road • Milford, CT 06461 Form L511 6 - 05.12 revision 05/12 SPECIAL BUY-OUT ADDENDUM "A" TO AGREEMENT This Addendum is by and between MailFinance, Inc. ("MAILFINANCE ") and City of Cupertino ("CUSTOMER') to that certain Lease Agreement executed by the CUSTOMER on the 9th day of July, 2013 (the "Agreement "). In consideration of the mutual covenants contained herein and in the Agreo ent, the parties agree as follows: 1. Notwithstanding any provision in the Agreement, or any previous addenda, this Addendum shall set forth exclusively-the agreement between the parties relative to the subject matter of this Addendum. In the event of a conflict between the Agreement and this Addendum, the provisions of this Addendum shall control. 2. "Lease Buy Out: CUSTOMER. is currently leasing mailing equipment for its Cupertino location from Pitney Bowes with a reference number of 7518591 404, 7518591405 dated 7/9/2013 ( "Third fatty Lease "). The amount required to satisfy the financial portion of the Third Patty Lease obligation between such third party leasing company and CUSTOMER is Eight thousand dollars ($8,000) ("Buy Out Amount" ). This Buy Out Amount is being provided directly to CUSTOMER for the purposes of CUSTOMER forwarding the Buy Out Amount to Pitney Bowes to satisfy its financial obligation for the Third Party Lease. MAILFINANCE is not responsible for any obligation whatsoever relating to the Third.Party Lease and is providing the Buy Out le to CUSTOMER based on CUSTOMER's request. Without limiting the foregoing, MAILFINANCE is not responsible for-any difference between the. Buy. Out Amount set forth above and the actual buy out amount required by Pitney Bowes. $3,000 of the Buy Out Amount, together with the applicable finance charge for such amount, will be included in CUSTOMER's payments to MAILFINANCE pursuant to this Agreement. If for any reason, CUSTOMER fails to snake all its payments required pursuant to this Agreement, irrespective of MAILFINANCE's default or alleged default of the terms of this Agreement, CUSTOMER shall immediately pay to MAILFINANCE the net book value of the Buy Out Amount that remains on MAILKNANCE'S books, without offset, defense, or excuse for frill payment of such amount. 3. The Agreement and this Addendum contain the complete, understanding and agreement between the parties hereto, and supersede all representations, understandings or agreements prior to the execution thereof, The Agreement and this Addendum may be changed or xnodified only in writing signed by both MAILFINANCE and CUSTOMER. Dated as of the date of the Agreement. MailFinance Inc. Customer: City of pertino r05ZBy By: C--V Z, X , I I AAk Its: Scott pomponio Its: — Controller Mal iiiancev2011 PO 03-a_7?(0 Ma'i'lFi*nance Government Product Lease Agreement A Neopost USA Company with Deter Rental Agreement Section () DeaIer information Dealer Office Number: Dealer Office Narne: Phone #: Date Submitted: 2600 Neopost Nor. Cal. (510) 286 -3000 97/09113 Section (B) Billing Information Section (C) Installation informatlon (if different than Billing Information) Company Name (Full legal name): Quantity City of Cupertino Description (Include Serial Number, If applicable See additional listed products on attached continuatlon schedule. IBA: 1 Billing Address: 10309 Terre Ave 1 9309 Torre Ave Jnstallation City: BJlling City: State: Zip Code * 4: Cupertino Ca 95014 -3202 Billing Contact Name: Contact Phone Number: Grace Schmidt (403) 777 -3224 BlllJng Contact Title: Contact Fax Number: City Clerk (408) 777 -38606 Billing Contact email Address, Purchase Order Number: graces@cupertino.org Company Name (Full legal name): Quantity City of Cupertino Description (Include Serial Number, If applicable See additional listed products on attached continuatlon schedule. DBA, 1 Installation Address (No PO Boxes or General Delivery): 10309 Terre Ave First Jnstallation City: State, Zip Code + 4: Cupertino Ca 95014.3292 Installation Contact Name: Phone Number: Grace Schmidt (408) 777 -3224 installaticn Contact Title: Fax Number, City Clerk (408) 777 -3388 Installation Contact email Address: AM Quarterly graces@cupertino.org Section (D) Products Section (E) Lease Payment Information & pease Payment Schedule Tax Status: Quantity Model/ Part Number Description (Include Serial Number, If applicable See additional listed products on attached continuatlon schedule. 1 1 D 7 E3 T DS75 D 75 3st Expert 3 Auto Fdr w/HCVS Demo Equipment First 1 DS7 MA IBF E DS75 D 75 ERE MaxiFeeder Field Installed Demo Equipment Certificate attached. 1 IS56CATCH 6000 Catch Tray Demo Equipment 4 1 IIS56DWM PKG 1 6000 Dynamic Weighing Module Demo Equipment b 1 IS6000ERR 1 6000 EFT Kit Section (E) Lease Payment Information & pease Payment Schedule Tax Status: Bank Contact Name Bank City, State Monthly Payment 0 Taxable Period #of Months {plus applicable taxes) First 12 615.87 Tax-Exempt, Certificate attached. 0 Now Existing Online E- Services with Electronic Return Receipt ACH Debit Billing Frequency: Next 48 12052-00 V Monthly Authorization Fd rm AM Quarterly Nett Next Annually Billing Method: Standard Current Lease Number: Government New Lease Number: Payment in Arrears Section (F) ACH l Direct Debit for Lease Payments (Attach Voided Check) Bank dame Bank Contact Name Bank City, State Bank Contact Phone Number Bank Routing Number Bank Account Dumber Section (G) Postage Deter & Postage Funding Information fain Post Office Narne: Online Postal Rates Covered Product: Post Office -Dlgit Zip Code; Postage Funding Method: Postage i<unding Account: E) Bill Me 0 OMAS /CPU POI ; 0 TM VIJI Prepay b Check WAS Agency Code 0 Now Existing Online E- Services with Electronic Return Receipt ACH Debit Software Advantage Covered Product: Existing Account Number Maintenance ® Installation 1 Training Attach ACH Attach 1JSPS CPU Authorization Fd rm Authorization Letter Section (H) Services AIN Date Prot ctlon: Online Postal Rates Covered Product: RCP (Shipped Update) None Weter Apps: I] Online Postal Expense Management 11 Online E- Services Online E- Services with Electronic Return Receipt Software: Software Advantage Covered Product: Dealer Services: Maintenance ® Installation 1 Training Section (1) Approval Existing customers who currently fund the Postage account by ACID Debit will not be converted to neoF'undsffotalFunds unless initialed here �. This document consists of a GDvernment Product Lease ("Lease") with MailFinance Inc.; a Postage Meter Rental Agreement, Product Maintenance Agreement, an Onllne Services Agreement, Software Configuratlon Services Agreement, and a Software License Agreement with Neopo t USA Ino., and a neoFunds Account Agreement with Mailroom 1=lnance, inc, Your signature constitutes an offer to enter into the Lease and, If applicable, the other agreements, and acknowledges that you have received, read, and agree to all applicable terms and conditlons (versions GL-05-12), which are also available at bLtp:LAyww.neoppstiric.cgm/terms/GovLease-05-12,pd f and that you are authorized to sign the agreements on behalf of the customer identified above. The applicable greements will become binding on the companies Identified above my after an authorized individual accepts your offer by signing below, or when th equipment is shipped to � Authon Signature Print Name and Title Date Accepted Accepted by Neo ost USA and Its Affiliates Date Accepted Maffinance Inc. 6 478 wheelers Farms Bead a Milford, CT 06461 Fora L511 e -05 -1 revision 05/12 B - R-7 Grace Schmidt From: Dan Giuliacci <d.giuliacci@neopost,com> Sent: Tuesday, July 09, 2013 10:03 AM To: Grace Schmidt Subject: RE: Cupertino mail machine & folder/inserter quote Attachments: Mail Finance -Government -Lease -Agreement -City of Cupertino DS75 & IS6000(2).pdf; IS-6000.pdf Hello Grace, Thank you for following up with the buyout paper work and this will help a lot in the process. I have incorporated this buyout into the best possible offering I can provide. Attached you will find the a lease agreement, I believe considering all the circumstances this meets your budgetary concerns and gives you the most robust mail machine along with our DS75 folder inserter. This is all demo equipment but if you recall the folder inserter was brand new the day we showed it to you and has not been used since. The mail machine has very low mileage on it as well and it is our highest performing mail machine, a step above the IS5000. Please review the brochures attached to see the IS6000 but this is essentially the same machine you viewed at the demo except with a larger 15" touch screen and more horse power. This offer includes the thermal label and barcode scanner. We have included a brand new table into the deal and a year of maintenance at no additional charge. Remember when provide a purchase order the PO cant reference WSCA because we are discounting this way below WSCA. Remember I have incorporated the buyout (anything above the $5,000 into the agreement). So this will buyout your remaining lease. I would like to see if we can get a decision for this offer by the end of the week because I am away on vacation all next week. Let me know what you think and if this would allow you to move forward with Neopost. Thank you Gracel Dail Giuriacci Domment Systems Spedallst d. gluliaalgieopos t.coin Neopost NorCal 26250 Eden Landing Rd. Hayward CA 94545 (510) 266-3000 Office ! (925) 353-7220 Cell From: Grace Schmidt [mailto:graces@cupertino.org] Sent: Tuesday, July 09, 2013 8:40 AM To: Dan Giuliacci Subject: RE: Cupertino mail machine & folder/inserter quote Hi Dan, I've attached the lease payout information. Do what you can and we'll talk. neoFunds@ by Neopost P. O. Box 30193 Tampa, FL 33630-3193 * CITY OF CUPERTINO 10300 TORRE AVE CUPERTINO, CA 95014-3255 neoFunds@ Account Number: 7900044057758702 Dear * CITY OF CUPERTINO: neoposG'`USA 08/27/13 Welcome to the neoFunds® postage payment service. I am confident that this service will simplify your postage payment process. With neoFunds, you can print postage now and pay later, which gives you greater flexibility and control in managing your business and mailing operations. Your neoFunds account provides you the easiest and most convenient way to order and pay for postage. Just follow these three simple steps: 1. Download the postage that you need, whenever you need it. No need to prepay. 2. Review your monthly postage invoice to account for your postage expenses. 3. Take up to 28 days to pay by check, ACH, or online. You are pre -approved to download as much as $4,000 postage each month with no transaction fees. Monthly postage that exceeds $4,000 in any monthly billing period is subject to a 1 % Flex Limit Fee. Your total account limit is $8,500 - contact us if you require an increase in your total account limit. Here are some additional details that will help you manage your neoFunds account: • Statements - Generated monthly and available by mail or online. • Due Date - You have up to 28 days from the statement date to make your payment. • Payments - You can pay by check, ACH, or online. Please be sure to include your account number with all payments. • Web Tools - Using "My Neopost" at www.neopostinc.com, you can access neoFunds statements, see account activity, make online payments, and create e-mail alerts. The Federal Tax Identification Number is 16-1753763 (under the legal name Mailroom Finance, Inc.). This letter serves as a substitute W-9 form for tax purposes. If you require an IRS W-9 form, you may download the form at www.neopostinc.com/Support/Tax-Information. For more information and answers to frequently asked questions, please visit the neoFunds webpage at www.neopostinc.com/Products/neoFunds. If you have any questions about your neoFunds account, please contact us at 1.800.636.7678, option 2. Sincerely, Kevin O'Connor Director, Postage Payment Solutions L1423 neop ost USA Preyavina the USPS by Check When mailing your postage prepayment by check, please allow 7 to 10 working days for your check to be received and posted to your account. For overnight service, allow 3 to 4 working days to be received and posted. Please include your Postage -On -Call® account number on your check and use a deposit slip coupon for proper posting. To get information about your POC Account Balance, please call 1.800.636.7678 or Logon to "My Neopost" and click on "Postage Activity". USPS Regional Remittance Lock Boxes Please make checks payable to "United States Postal Service". Deposits will be accepted at any of the following remittance addresses. The address with the most efficient mail service from your location will be pre-printed on your deposit slip coupons. East Coast Central West Coast Regular Mail: Regular Mail: Regular Mail: CMRS-POC CMRS-POC CMRS-POC P.O. Box 7247-0255 P.O. Box 0575 P.O. Box 894715 Philadelphia, PA 19170-0255 Carol Stream, IL 60132-0575 Los Angeles, CA 90189-4715 Overnight Mail: Overnight Mail: Overnight Mail: First Data / Remitco Citibank Services First Data Remitco Attn: Neopost - 0255 Attn: Lockbox #0575 Attn: Neopost - 4715 400 White Clay Center Drive 8430 W. Bryn Mawr Ave. 3rd Floor 2525 Corporate Place Newark, DE 19711 Chicago, IL 60631 2nd Floor - Suite 250 Monterey Park CA 91754 Preaaving the USPS by ACH Credit or Fed Wire When paying by ACH Credit or Fed Wire, please allow 2 days for your electronic payment to be received and posted to your account. Please include your Postage -On -Call° account number in the details of the electronic remittance. ACH Credit Fed Wire CMRS Neopost c/o Citibank CMRS Neopost c/o Citibank Routing # 021000089 Routing # 021000089 Account # 40678625 Account # 40678625 Format - CCD Addenda Detail Payment Field: <POC Account Number> Addenda format: Routing #: 011900254 • REF*IC*xxxxxxx [xxxxxx=your POC Account #], or St. Petersburg, FL 33716 • NTE*ALL*xxxxxxx xxxxxx= our POC Account # Reference: Your 16 -digit neoFunds Making Postage Invoice Payments to neoFunds° When making invoice payments for postage to neoFunds, please allow up to 5 to 7 days for your check to be received and posted to your account. For overnight and ACH payments, please allow 1 to 2 days for your payment to be posted to your account. Also, contact us if you need to change your bill -day for your monthly invoice. Regular Mail Overnight Mail ACH Credit neoFunds by Neopost neoFunds by Neopost Bank: Bank of America PO Box 30193 Attn TA -34 Account: Mailroom Finance, Inc. Tampa, FL 33630-3193 11601 Roosevelt Blvd Routing #: 011900254 St. Petersburg, FL 33716 Bank Acct #: 385015844484 Reference: Your 16 -digit neoFunds account number Reference: Your 16 -digit neoFunds Reference: Your 16 -digit neoFunds account number account number Note: you can also make payments to neoFunds via our website. Visit www.neopostinc.com, click "My Neopost", and then click "neoFunds" to access your statements, make payments, and create e-mail alerts. r neop osb, USA, Postage Payment Options for your Neopost Postage -On -Call° (POC) Account Overview: There are three postage payment options available to customers to pay for postage funded through Neopost meters: 1) Prepay (USPS°) a) "Pay in Advance" b) Prefund a USPS account by check, wire, or ACH credit 2) PostageNowTM ACH (USPS°) a) "Pay Just in Time" b) Electronic payments in which funds are auto -debited from customer's bank account 3) neoFunds° (by Neopost) a) "Pay After You Use It" b) Monthly billing for postage; pay by check, ACH Credit, or online Here is a brief description of each postage payment option: How It Works 1. Customer prepays by 1. Customer authorizes Automatic 1. Customer gets a postage -billing Check, ACH Credit, or ACH Direct Debit through an account with a pre-set account limit Wire to an account at the account at the US Postal Service according to the meter US Postal Service 2. Customer may download 2. Customer may download postage to 2. Once funds are posted to postage to the meter at any the meter at any time up to the the account, customer time account limit may download postage 3. After the postage -download, an 3. At the end of the monthly billing to the meter at any time ACH Debit transaction Is created cycle, Neopost Invoices customer for up to the amount of in which the customer's bank the amount of postage added into available prepaid funds in account is automatically debited the meter for that month the account for the amount of the postage - download Statements Optional monthly statement Optional monthly statement Monthly statement by mail or online 28 -day payment terms Ability to choose the monthly bill -day Web Information Prepaid account balance Account activity by date, Account balance & available funds —"My Neopost" Account activity by date, amount, and meter -serial View current & past statements www.neapostinc.com amount, and meter -serial number number Create account activity reports Make online payments E-mail alerts, e.g. payment due date Pricing & Fees $0 to Prepay postage $50 Annual Account Low Volume Mailing Systems: $10 Wire/ACH Payment Maintenance fee per POC t0 Transaction fee up to $700 fee Account monthly postage $25 NSF Return fee $25 NSF Return fee Mid/High Volume Mailing Systems: $O Transaction fee up to $4,000 monthly postage 1% fee over monthly account limits Finance charges or late fees may apply for past -due payments On page 2 is important payment instructions and address information for making postage payments. Please use this information in order to ensure timely and accurate payments for your postage. Questions: go to www.neopostinc.com or call 1.800.636.7678. I neoposVUSA335 VALWOOD PARKWAY, STE111 _ CARROLLTON TX 75006 July 31, 2013 CITY OF CUPERTINO 10300 Torre Ave CUPERTINO CA 95014 Customer Postage Account Number: 5775870 Dear Valued Customer, Welcome to Neopnst USA, When you selected Neopost USA, you selected an. innovative mail and shipping solutions partner. Please take a few moments to review this letter. Then sit back and let Neopost USA deliver the mailing operations efficiency, cost-effectiveness and peace of mind you deserve. Your new mailing solution included a User Guide that contains important equipment and process information about your product. In this guide, you will find information about the features of your new mailing solution, including instructions how to process mail, how to manage postage funds, and how to view reports. Please keep your User Guide readily available for easy access to information about your mailing system. The postage account number printed above is your assigned number for all matters relating to postage inquiries and payments. You will need to reference this number when you need to contact Neopost USA for postage related questions. There are three options for you to pay for postage for your new mailing system. You can prepay USPS° for postage, use the USPS PostageNOWTm automatic debit program from your bank account, or use our neoFunds®/TotalFunds® service to get an invoice for postage. You may choose the option that best suits the needs of your organization. Complete information about these postage payment options is available on our website at neopostinc.com/postaaepayments. In addition, you can manage your account online at neopostinc.com/myneopost. To establish access to myNeopost, you will need your postage account number referenced above and your meter serial number, which can be located on any postage -printed envelope. Through this secure website, you can access your postage account activity, view your meter activity, order supplies and view invoices. For additional information, such as USPS Rate Change updates and W-9 Forms, or for answers to frequently asked questions, please visit the Customer Support pages on our website at neopostinc.com/support. If you need assistance from one of our Customer Service Representatives, please contact us at 1.800.NEOPOST (636.7678), Monday through Friday from 7:00 AM to 7:00 PM Central Time. Thank you again for your business and for choosing Neopost USA. We appreciate the opportunity to serve your mailing needs. Sincerely, --;:z'�' Rodney Tovaas Senior Director, Customer Interaction Center neopost HASLER neoFunds° The better way to manage postage Receive a monthly neoFunds invoice and pay on your regular accounting schedule. • Refill your postage meter as often as you need. ■ Immediately available postage ■ Never run short of postage again! • One monthly statement. One monthly payment. ■ 24 x 7 online account management tools. Name Line 1: COY li C_ Tii10 Name Line 2: Street Address: /©JOD 71 ry-4y- : City/State/Zip: LIQ Ct) �g DI POC Account Number: .J 2 7STI ® neoFunds Plan: neoFunds Account Limit: f neoFunds Total Limit: Q(Z V Yes, please enroll me in neoFunds. I acknowledge that I have received, read and agree to the terms and conditions of the neoFunds Account Agreement on the reverse of this form. I understand that my enrollment is risk-free and that if I am not satisfied that neoFunds is a better way to pay for my postage, I can resume pre -paying the Postal Service TM for postage with checks or wire -transfers. i ajA, C i.rrle� -3-i SIGNATURE I DATE NAME (PLEASE PRINT) TITLE Notify me by email when my account is set up. fl Yom( es EMAIL ADDRESS % * Set up of your account may take up to three business days. To ensure continued access to postage, please make sure that sufficient funds are in your POC Account until your enrollment into neoFunds takes effect. Please keep a copy of this Agreement for your records. It's easy to enroll and get started. Complete, sign and fax this form today to 1-800-237-0692 Internal Use: under this Agreement, or (c) are in default of any lease or rental agreement with Neopost. If you are in default, or upon cancellation of your Account, whether such cancellation was made by you or MFI, MFI shall not be obligated to continue to provide the Account service or extend further credit under this Agreement. If MFI is required to take collection action or any other legal action under this Agreement, you shall pay upon demand by MFI all court and collection costs, along with reasonable attorney's fees. 7. Remedies. If MFI has declared that you are in default under this Agreement, then MFI may: (i) declare all loans, leases, or other agreements you have with MFI in default and due and payable at once without notice or demand; (ii) refuse to make further advances on your behalf to reset your postage meter; and (iii) exercise any other rights that it may have. In addition, you agree that any default under this Agreement shall constitute a default under any agreement you may have with Neopost and/or Neopost Leasing, Inc. 8. LIMITATION OF LIABILITY. IN NO EVENT SHALL MFI, OR ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES OR AGENTS, BE LIABLE TO YOU OR TO ANY THIRD PARTY FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF, OR IN CONNECTION WITH, THIS AGREEMENT, WHETHER OR NOT MFI OR ANY OF ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES OR AGENTS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. SOME STATES DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. 9. Amendments. MFI may amend this Agreement, or any of its provisions, including without limitation any fees and charges fees and the Annual Percentage Rate, at any time by at least thirty (30) days written notice (including electronic notice to your email address as reflected in MFI's then current records) to you. Any such amendment will become effective on the date stated in the notice and will apply to any transactions after such date, as well as to any outstanding balance on your Account. 10. Notice: Any notice required to be given under this Agreement by either party hereto shall be given if to you, at the address shown on your Enrollment Form, and if to MFI at P.O. Box 30193, Tampa, Florida 33630-3193. 11. Miscellaneous. Upon the request of MFI, you agree to furnish the requesting party with current financial and other information, including your tax identification number. You understand that MFI may obtain credit reports in connection with your Account now and in the future. In addition, any principal, owner, officer or guarantor signing on any documents executed in connection with your Account agrees to furnish financial and other information requested now or in the future (including, but not limited to, his or her social security number), and authorizes MFI to obtain one or more consumer credit reports on him or her in connection herewith and any credit extended as a result hereof. MFI may accept late payments, partial payments, or checks and money orders marked "payment in full," or with a similar notation, without compromising any rights under this Agreement. MFI can choose not to exercise or to delay enforcement of any of their rights under this Agreement without compromising them. MFI may assign your Account and this Agreement without notice. You may not assign this Agreement. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, without reference to its conflict -of -laws rules, and any applicable federal laws. The sole jurisdiction and venue for actions related to the subject matter hereof shall be in a State or Federal Court within the State of Florida. 12. Entire Agreement. This Agreement represents the sole and exclusive agreement between you and MFI regarding the Account, merges and supersedes all previous and contemporaneous written or oral agreements and understandings regarding the subject matter hereof, and shall become effective only upon MFI's establishment of your Account under this Agreement. If any provision of this Agreement is held to be invalid or otherwise unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be invalidated or otherwise affected. i neop ost✓USA Postage Payment Options for your Neopost Postage -On -Call° (POC) Account Overview: There are three postage payment options available to customers to pay for postage funded through Neopost meters: 1) Prepay (USPS°) a) "Pay in Advance" b) Prefund a USPS account by check, wire, or ACH credit 2) PostageNowTm ACH (USPS°) a) 'Pay Justin Time" b) Electronic payments in which funds are auto -debited from customer's bank account 3) neoFundsO (by Neopost) a) 'Pay After You Use It" b) Monthly billing for postage; pay by check, ACH Credit, or online Here is a brief description of each postage payment option: Program.. PostageNOWTm ACH (USPS) neoFunds@ How It Works I. Customer prepays by 1. Customer authorizes Automatic 1. Customer gets a postage -billing Check, ACH Credit, or ACH Direct Debit through an account with a pre-set account limit Wire to an account at the account at the US Postal Service according to the meter US Postal Service 2. Customer may download 2. Customer may download postage to 2. Once funds are posted to postage to the meter at any the meter at any time up to the the account, customer time account limit may download postage 3. After the postage -download, an 3. At the end of the monthly billing to the meter at any time ACH Debit transaction is created cycle, Neopost invoices customer for up to the amount of in which the customer's bank the amount of postage added into available prepaid funds in account is automatically debited the meter forthat month the account for the amount of the postage - download Statements Optional monthly statement Optional monthly statement Monthly statement by mail or online 28 -day payment terms Ability to choose the monthly bill -day Web Information Prepaid account balance Account activity by date, Account balance & available funds —"My Neopost" Account activity by date, amount, and meter -serial View current & past statements www.neopostinc.com amount, and meter -serial number Create account activity reports number Make online payments • E-mail alerts, e.g. payment due date Pricing & Fees $0 to Prepay postage $50 Annual Account Low Volume Mailing Systems: • $10 Wire/ACH Payment Maintenance fee per POC $0 Transaction fee up to $700 fee Account monthly postage • $25 NSF Return fee $25 NSF Return fee Mid/High Volume Mailing Systems: $0 Transaction fee up to $4,000 monthly postage 1% fee over monthly account limits Finance charges or late fees may apply for past -due payments On page 2 is important payment instructions and address information for making postage payments. Please use this information in order to ensure timely and accurate payments for your postage. Questions: go to www.neopostinc.com or call 1.800.636.7678. Grace Schmidt From: Diane Oberg <d.oberg@neopost.com> Sent: Monday, September 23, 2013 7:26 AM To: Grace Schmidt Subject: Neopost Northwest - follow up CITY OF CUPERTINO - N13081659 Attachments: N13081659.pdf, N13081659 ADD.pdf Hello Grace, attached is copy of the signed lease as requested. I also pulled a screen shot of the equipment with the serial # for your reference: �DS75E3 *''II'"F) - Product [DS75HCVS FUFAiM Product 'IS56DWM MS1216002887 !Product v` [IS6000BA FMA209000512 JProduct r/ IMF1222005722 ,Product 1S6LCP ,MC1305003372 ;Product 22 "12203070 Your postage meter is serial # 12203078 Please let me know if you need anything else. 3tyl a95- l byt. jaLa3ob ok Thanks Diane Oberg Neopost Northwest U J 510-921-5967 I JLk--Lh�d, T It 3-7 o 6 603 If neopost'orthwest 5200 Southcenter Blvd Ste 140 Seattle, WA 98188 206-764-9000 (P) 206-764-9006 (F) www.neopostnw.com Bill To: CITY OF CUPERTINO 10300 Torre Ave CUPERTINO, CA 95014 US 13-1 Service Invoice with Details Invoice Number: NWAR7717 Date: 10/16/2013 Account Number: 60655013-62356166 0� PO Number: -�es Invoice Total: $276.00 Work Order Date Work Order No. Payment Terms Payment Due 10/15/2013 NWW02894 15 Days 10/31/2013 lescription Call Equipment Serial Labor Travel Materials Other Total Number Number Number Make/Madel Charges Charges Charges Charges Charges l NWSC3280 NWEQ865 99999 NEOPOST - DH - DS -75 / M5500 $ 276.00 $ 0.00 $ 0.00 $ 0.00 $ 276.00 Service Date: 10/15/2013 Contract Number: Description: Location: CITY OF CUPERTINO PO #: 10300 Torre Ave Caller: -- -- CUPERTINO, CA 95014 Contact: Us Phone: Remarks: center collator belt came off reattached seems to be fine Fax: Labor Charges $276.00 Technician Service Start End Standard Standard Standard Overtime Overtime Overtime Labor -- - - - - - Date Time Time Hours Rate Charge Hours Rate Charge Charge Mike Minnis 10/15/2013 11:00 am 11:30 am PDT 1.00 $ 276.00 $ 276.00 0.00 $ 414.00 $ 0.00 276.00 Travel Charges Travel Travel Hourly $0.00 Technician Hourly Travel Mileage Mileage Flat Travel Date Hours Rate Charge Miles Rate Charge Charge Charge Mike Minnis 10/15/2013 0.35 $ 0.00 $ 0.00 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Totals: $ 276.00 $ 0.00 $ 0.00 $ 0.00 $ 276.00 If you have any questions regarding this invoice, please email us at Invoice Subtotal: $276.00 dlnwaccounting@neopost.com Tax: $0.00 TIN# 94-2388882 Invoice Total: $276.00 Balance Due: $276.00 W9's are available at neopostnw.com by clicking on Resources RECEIVED NOV 12 2013 BY: Page 1 of 1 Grace Schmidt From: Jeff Alferos <J.Alferos@neopost.com> Sent: Wednesday, November 13, 2013 9:52 AM To: Diane Oberg Cc: Dan Giuliacci; Grace Schmidt Subject: FW: Cupertino - Service Invoice Attachments: Neopost.pdf Diane, This is my approval to cancel this invoice for service, City of Cupertino has maintenance agreement attached to their equipment Jeff Atferos Service Manager J. xlferos L neopost. com Neopost NorCal 26250 Eden Landing Rd. Hay,,%ard CA 94545 (519) 307-562 (office) (949 3�J'-5623 (cell) � i; From: Grace Schmidt [mailto:araces(acupertino.orrc ] Sent: Wednesday, November 13, 2013 8:55 AM To: dl Northwest District Accounting; Doug Price; Jeff Alferos; Dan Giuliacci Cc: Kirsten Squarcia; Grace Schmidt Subject: Cupertino - Service Invoice Good morning, I received a service invoice for $276, see attached. I understood that service was included in my contract. Plus, this folding machine was having issues from the beginning that had not yet been resolved, so I don't wnderstand why I am being invoiced. I'd appreciate a response. Kind regards, Grace Schmidt Grace Schmidt, CMC City Clerk V (408) 777-3224 A (408) 777-3366 www.cupertino.org C4l;iilMA Of y:1 W Please consider the environment before printing this email. 1 I neo�ost�/ Northwest 5200 SOUthcenter Blvd Ste 140 Seattle, WA 98188 206 -764 -9000(P)206 -764-9006(F) www.neopostnw.com Bill To: CITY OF CUPERTINO 10300 Torre Ave CUPERTINO, CA 95014 US CREDIT MEMO Credit Memo Number: NWCM925 Date: 10/16/13 Account Number: 60655013-62356166 Ship To: CITY OF CUPERTINO 10300 Torre Ave CUPERTINO, CA 95014 US Sales Person P. O. Number Payment Terms Payment Due 15 Days 10/31/13 Notes Description Amount Labor : Call# NWSC3280 ($276,00) If you have any questions regarding this invoice, please email us at dlnwaccounting@neopost.com TIN# 94-2388882 W9's are available at neopostnw.com by clicking on Resources Subtotal Discount Freight Sales Tax Invoice Total Balance Due ($276.00) $0.00 $0.00 $0.00 ($276.00) $0.00