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13-001 Cupertino SoapDecember 18, 2013 Cupertino Soap Re: Agreement OFFICE OF THE CITY CLIERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777-3:2,23 • FAX: (408) 777 -3366 WEBSITE: www.cupertino.org Enclosed is an original copy of your agreement with the City of Cupertino. If you have any questions or need additional information, please contact the Parks and Recreation Department at 408 -777 -3120. Sincerely, Dorothy St nfott Senior Office Assistant Enclosure cc: Parks & Recreation C' CITY OF AGREEMENT CITY OF CITPERTINO 10300 Torre Avenue Cupertino, CA 95014 408 -77 I -3200 THIS AGREEMENT,.made and entered into this 6th day of December is by and between the CITY OF CUPERTINO (Hereinafter "CITY ") and CUPERTINO SOAP. (Hereinafter "CONTRACTOR "), in consideration of their mutual covenants, the parties agree as follows: CONTRACTOR shall provide or furnish the following; specified services and/or materials: Youth and adult art classes. Check box if services are further described in an Exhibit. Fx I EXHIBITS: The following attached exhibits hereby are made part of this Agreement: A, B, C TERM: The services and /or materials furnished under this Agreement shall commence on January 2, 2014 and shall be completed no later than June 30, 2014. COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: 70% of resident fees based on final roster data in an amount not, to exceed $1,500.00. GENERAL TERMS AND CONDITIONS Hold Harmless. Contractor shall, to the fullest extent allowed by law, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers against any and all liability, claims, stop notices, actions, causes of action or demands whatsoever from and against any of them, including any injury to or death of any person or damage to property or other liability of any nature, arising out of, pertaining to, or related to the performance of this Agreement by Contractor or Contractor's employees, officers, officials, agents or independent contractors. Contractor shall not be obligated under this Agreement to indemnify City to the extent that the damage is caused by the sole or active negligence or willful misconduct of City, its agents or employees. Such costs and expenses shall :include reasonable attorneys' fees of counsel of City's choice, expert fees.and all other costs and fees of litigation. Subcontracting. Contractor has been retained due to their unique skills and Contractor may not substitute another, assign or transfer any rights or obligations under this Agreement. Unless prior written consent from City is obtained, only those people whose names are listed this Agreement shall be used in the performance of this Agreement. Assignment. Contractor may not assign or transfer this Agreement, without prior written consent of CITY. Insurance. Contractor shall file with City a Certificate; of Insurance consistent with the following requirements. Coverage: Contractor shall maintain the following insurance coverage with the City as an additional named insured: (1) Workers' Compensation: Statutory coverage as required by the State of California. Not required for sole proprietors (2) Liabili • Commercial general liability coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence $1,000,000 aggregate - all other Property Damage: -$100,000 each occurrence $250,000 aggregate If submitted, combined single limit policy with aggregate limits in the amounts of $1,000,000 will be considered equivalent to the'required minimum limits shown. above. (3) Automotive: Comprehensive automotive lialility coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence Property Damage: $100,000 each occurrence OT Combined .Single Limit: $500,000 each occurrence Subrogation Waiver. Contractor agrees that in the event of loss due.to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, Contractor. shall look solely to its insurance for recovery. Contractor hereby grants to. City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Contractor or City with respect to the services of Contractor'herein, a waiver of any right to subrogation which any such insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Termination of Agreement. The City reserves the right to terminate this Agreement with or without cause with a thirty (30) -day notice. The Contractor may terminate this Agreement with or without cause with a thirty (30) -day written notice. Non - Discrimination. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national .origin, ancestry, religion, gender or sexual orientation of such person Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment and that Contractor is an independent contractor. At all times, Contractor shall be deemed to be an independent contractor.and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who ;has or will have any financial interest under this Agreement is an officer or employee of City. City shall have no right of control as to the manner Contractor performs the services to be performed. Nevertheless, City may, at any time, observe the manner in which such services are being performed by. the contractor. The Contractor shall comply with all applicable Federal, State, and local laws and ordinances including, but not limited to, unemployment insurance benefits, FICA laws, and the City business license ordinance. Changes. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO- ORDINATOR and representative for CITY shall be: NAME: Lauren Neff DEPARTMENT: Parks & Recreation This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRACTOR: CITY OF CUPERTINO- f + _ By: Lauren Neff Title: Owner /Art Instructor Title: Recreation Coordinator APPROVAI S EXPENDITURE DISTRIBUTION D A`RTME HEAD DATE 580 -6349 -7014 $1,500.00 AT EY P ED AS O FORM DATE l -i -13 CITY CLERK: ATTE ATL�W `' DATE / EXHIBTT A CONSULTANT SERVICES TO BE PERFORMED The CONSULTANT will provide youth and adult art classes in, but not limited to, the following programs: Funky Hippy Art, Paper Products, Do it Yourself Beauty Products Location and Time of CONSULTANT Services: Refer to current Recreation Schedule for agreed. upon dates; times, and class locations. By Mutual agreement of both parties, class schedule may change. Eligible Participant Minimum and Maximunns,for CONSULTANT Services: Minimum: 3 Maximum: 15 In the event that less than the required minimun . number of participants shall request and pay for services prior to the agreed upon time for the commencement of services to be performed by Consultant, City may cancel and withdraw from this Agreement. Performance of CONSULTANT Services: City shall have no right of control as to the, manner Consultant performs the services to be performed. Nevertheless, City may, at any time, observe the manner in which, such services are being performed by the consultant. The Consultant shall follow all guidelines pertaining to registration procedures as listed in the quarterly recreation schedule. Participants may not take part in.the program unless they are listed on the class roster or can show proof of enrollment. All participants and volunteers need to complete the City's Waiver of Liability form prior to taking part in the program. Contractors are responsible for supervising minors after class until a parent of legal guardian has arrived. In the event of an. injury occurring to a participant, the Consultant will notify the City within 1 hour and complete an ABAG Incident Report. The ABAG Incident Report must be submitted to the City-within 24 hours of the injury occurring. EXHI B,IT B ACKNOWLEDGEMENT OF MANDATED REPORTING REQUIREMENTS, RECEIPT OF TRAINING, AND RECEIPT OF PENAL CODES STATUTES A mandated reporter is an individual who is obligated by law to report suspected cases of child abuse and neglect. In general, any individual who, in the ordinary course of their employment, has contact with children is a mandated reporter. Mandated reporters include child care workers, teachers and coaches. (CaliFornia Penal Code 11165.7). If your job duties as an employee or an independent contractor of S el-F include contact with children, you are a Mandated Reporter. Prior to commencing employment. and as a prerequisite of that employment, California law requires that you sign a statement to the effect that you have knowledge of the provisions of the Mandated Reporter Law, and will comply with those-provisions. (California Penal Code 11166.5). The following are the Mandated Reporter responsibilities under California law. You are also being provided with a separate informational document which includes the text of the California Mandated Reporter Law and contact: information for Child Abuse and Neglect. Reporting for the County of Santa Clara. Please review this information carefully and acknowledge your receipt and understanding where indicated. If you have questions or concerns about this form or your Mandated Reporter responsibilities, please contact the Recreation Supervisor at 408- 777 - 3120. I understand that: • By virtue of my employment or independent contractor status with Set -�-' , and because my employment requires me to have contact with children, I am a Mandated Reporter as defined by California Penal Code 11165.7. The following situations trigger mandatory reports: a) Physical Abuse (willful harming of a child); b) Sexual abuse including sexual assault, child exploitation, pornography, and trafficking; c) Severe or General Neglect; and d) Extreme Corporal Punishment (resulting in inJury). (Cal. Pen. Code 11165 et. seq.) I further understand that I may, but am not required to, report suspected Emotional Abuse. • If I reasonably suspect that a child is being abused, I must immediately make a telephone report. I must follow up with a written report within 36 hours. This report may be made to local law enforcement, or County Sheriff's Department, Probation Department of Child Welfare Agency. (Cal Pen. Code 11166(a)). • I am not required to, but I may, share information about suspected abuse with my supervisor or management or the parents of the alleged victim. When I make a mandated report, I will be required to give my name. However, my identity will be kept confidential unless I either consent to disclosure or if the disclosure is made pursuant to a court order. Further, agencies investigating the mandated report may disclose my identity to one another. (Cal Pen. Code 1 1167(d)). • The following agencies and individuals receiving or investigating mandated reports may disclose my identity to one another: o Prosecutors in a criminal prosecuting or in an action initiated under section 602 of the Welfare and Institutions Code arising from alleged child abuse; o Counsel appointed pursuant to subdivision (c) of Section 317 of the Welfare and Institutions Code; o A licensing agency when abuse or neglect in out -of -home care is reasonably suspected. (Cal Pen. Code 11167.5) • I may not be disciplined, dismissed, retaliated against, discriminated against or harassed for making a mandated report of reasonably suspected child abuse. • As a Mandated Reporter, I have civil and criminal immunity when making a report (Cal Pen. Code 11172). • As a Mandated Reporter, it is a misdemeanor to fail to comply with Mandated Reporting laws and I can be held criminally liable for failing to report suspected abuse. The penalty for this is up to six months in County jail, a fine of not more than $1000, or both. I further understand I could be civilly liable for failure to report. (Cal. Pen. Code 11166(c)). I have been provided with a copy of California Penal Code sections 11.164- 11174.3 (Mandated Reporter Law). I understand that I am a. legally Mandated Reporter. I am aware of and understand my responsibilities under the Mandated Reporter laws of this state and am willing and able to comply. I understand that a copy of this Acknowledgement will be kept in my personnel file. Name ( Date VefD4nj (.Cc Nou,r 5"z- Name (Print)