Loading...
02-04-14 searchable packetTable of Contents Agenda 2 Proclamation recognizing the Cupertino Library Foundation's 20th Anniversary No Written Materials 6 Presentation from the Silicon Valley Leadership Group recognizing the City of Cupertino's participation in the 1st Annual Red Tape to Red Carpet Awards No Written Materials 7 Parks & Recreation Commission annual update No Written Materials 8 Approve the January 21 City Council minutes A - Draft Minutes 9 Approve the January 27 City Council minutes A - Draft Minutes 18 Accept Accounts Payable for period ending November 22, 2013 A - Draft Resolution 20 Accept Accounts Payable for period ending January 10, 2014 A - Draft Resolution 33 Confirmation of Planning Commission representative to the Environmental Review Committee (ERC) Staff Report 44 Professional Plan Check Services for the Apple Campus 2 parking garage project Staff Report 45 A - Draft Contract 46 Second reading of the Expanded Polystyrene (EPS) Foam Food Service Ware Ordinance Staff Report 59 A - Revised Draft Ordinance Chapter 9.15.doc 61 B - Redline Revised Draft Ordinance Chapter 9.15.pdf 65 Public Works Construction Project Updates No Written Materials 69 1 AGENDA    CUPERTINO CITY COUNCIL ~ REGULAR MEETING  10350 Torre Avenue, Community Hall Council Chamber  Tuesday, February 4, 2014  6:45 PM    CITY COUNCIL MEETING    PLEDGE OF ALLEGIANCE     ROLL CALL     CEREMONIAL MATTERS AND PRESENTATIONS    1. Subject:  Proclamation recognizing the Cupertino Library Foundationʹs 20th  Anniversary    Recommended Action:  Present proclamation     No Written Materials  Page: No written materials in packet  2. Subject:  Presentation from the Silicon Valley Leadership Group recognizing the City  of Cupertinoʹs participation in the 1st Annual Red Tape to Red Carpet Awards    Recommended Action:  Receive presentation     No Written Materials  Page: No written materials in packet  3. Subject:  Parks & Recreation Commission annual update    Recommended Action:  Receive update     No Written Materials  Page: No written materials in packet  POSTPONEMENTS      2 Tuesday, February 4, 2014  Cupertino City Council   ORAL COMMUNICATIONS    This portion of the meeting is reserved for persons wishing to address the council on  any matter not on the agenda.  Speakers are limited to three (3) minutes. In most cases,  State law will prohibit the council from making any decisions with respect to a matter  not listed on the agenda.     CONSENT CALENDAR    Unless there are separate discussions and/or actions requested by council, staff or a  member of the public, it is requested that items under the Consent Calendar be acted on  simultaneously.    4. Subject:  Approve the January 21 City Council minutes    Recommended Action:  Approve the minutes     A ‐ Draft Minutes  Page: 9  5. Subject:  Approve the January 27 City Council minutes    Recommended Action:  Approve the minutes     A ‐ Draft Minutes  Page: 18  6. Subject:  Accept Accounts Payable for period ending November 22, 2013    Recommended Action:  Adopt Resolution No. 14‐115 accepting Accounts Payable  for period ending November 22, 2013     A ‐ Draft Resolution  Page: 20  7. Subject:  Accept Accounts Payable for period ending January 10, 2014    Recommended Action:  Adopt Resolution No. 14‐116 accepting Accounts Payable  for period ending January 10, 2014     A ‐ Draft Resolution  Page: 30  8. Subject:  Confirmation of Planning Commission representative to the Environmental  Review Committee (ERC)    Recommended Action:  Appoint Planning Commission representative to the  Environmental Review Committee     Staff Report  Page: 44  3 Tuesday, February 4, 2014  Cupertino City Council   9. Subject:  Professional Plan Check Services for the Apple Campus 2 parking garage  project    Recommended Action:  Authorize the City Manager to execute a Professional  Services Agreement with 4Leaf, Inc. to provide plan check services for the Apple  Campus 2 main parking garage in the amount of $374,744     Staff Report   A ‐ Draft Contract   Page: 46  SECOND READING OF ORDINANCES    10. Subject:  Second reading of the Expanded Polystyrene (EPS) Foam Food Service  Ware Ordinance    Recommended Action:  Conduct the second reading and enact Ordinance No. 14‐ 2116: “An Ordinance of the City Council of the City of Cupertino amending Title 9  of the Cupertino Municipal Code to add Chapter 9.15 to prohibit the use of  polystyrene foam disposable food service ware by food vendorsʺ     Staff Report  A ‐ Revised Draft Ordinance Chapter 9.15.doc  B ‐ Redline Revised Draft Ordinance Chapter 9.15.pdf  Page: 59  PUBLIC HEARINGS    ORDINANCES AND ACTION ITEMS    REPORTS BY COUNCIL AND STAFF    11. Subject:  Public Works Construction Project Updates    Recommended Action:  Present Construction Project Update Report     No Written Materials  Page: No written materials in packet  ADJOURNMENT         4 Tuesday, February 4, 2014  Cupertino City Council       The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation  challenging a final decision of the City Council must be brought within 90 days after a decision is  announced unless a shorter time is required by State or Federal law.    Prior to seeking judicial review of any adjudicatory (quasi‐judicial) decision, interested persons must  file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the  City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal  Code §2.08.096. Contact the City Clerk’s office for more information or go to  http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form.     In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make  reasonable efforts to accommodate persons with qualified disabilities.  If you require special assistance,  please contact the city clerk’s office at 408‐777‐3223 at least 48 hours in advance of the meeting.    Any writings or documents provided to a majority of the Cupertino City Council after publication of  the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,  10300 Torre Avenue, during normal business hours and in Council packet archives linked from the  agenda/minutes page on the Cupertino web site. 5 CITY COUNCIL STAFF REPORT  Meeting: February 4, 2014    Subject:  Proclamation recognizing the Cupertino Library Foundationʹs 20th  Anniversary    NO WRITTEN MATERIALS IN PACKET      6 CITY COUNCIL STAFF REPORT  Meeting: February 4, 2014    Subject:  Presentation from the Silicon Valley Leadership Group recognizing the City of  Cupertinoʹs participation in the 1st Annual Red Tape to Red Carpet awards    NO WRITTEN MATERIALS IN PACKET      7 CITY COUNCIL STAFF REPORT  Meeting: February 4, 2014    Subject:  Parks & Recreation Commission annual update    NO WRITTEN MATERIALS IN PACKET      8 Amended on January 16 to add Item No. 16A DRAFT MINUTES  CUPERTINO CITY COUNCIL  Special Meeting    Tuesday, January 21, 2014     CITY COUNCIL MEETING    ROLL CALL  At 5:30 p.m. Mayor Gilbert Wong called the City Council meeting to order in the  Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA.    Present:  Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry  Chang, Orrin Mahoney, and Mark Santoro. Absent: None.       CLOSED SESSION    1.  Subject:  Conference with Legal Counsel – Initiation of litigation pursuant to  subdivision (c) of Section 54956.9:  One Case  2.   Subject:  Conference with Labor Negotiator (Government Code 54957.6); Agency  designated negotiators: Director of Administrative Services, City Manager, and  Dania Torres Wong; Employee organizations: Operating Engineers Local No. 3  Union; Cupertino Employees’ Association; Unrepresented (Management and  Confidential) Employees’ Compensation Program; Appointed Employees’  Compensation Program    At 5:30 p.m. Council recessed to a closed session, and reconvened in open session at  7:02 p.m. Mayor Wong announced that for item number one, Council obtained a  briefing and gave direction. For item number two, Council obtained a briefing and  gave direction. No action was taken.       9 Tuesday, January 21, 2014  Cupertino City Council   PLEDGE OF ALLEGIANCE  At 7:02 p.m. Mayor Gilbert Wong reconvened the City Council meeting in the  Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA and led the  Pledge of Allegiance.    ROLL CALL    Present:  Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry  Chang, Orrin Mahoney, and Mark Santoro. Absent: None.       CEREMONIAL MATTERS AND PRESENTATIONS  3.   Subject:  Public Safety Commission annual update    Recommended Action:  Receive the update       Written Communications for this item included a PowerPoint presentation.     Public Safety Commission Chair Andy Huang gave an annual update on the  commission via a PowerPoint presentation. Council received the update.    POSTPONEMENTS ‐ None    ORAL COMMUNICATIONS ‐ None    CONSENT CALENDAR    Mahoney moved and Chang seconded to approve the items on the Consent Calendar.  Sinks noted that he would recuse himself from voting on item number 10. Ayes: Chang,  Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None. Absent: None.  Recuse: Sinks recused on item number 10.    4.   Subject:  Approve the December 17 City Council minutes    Recommended Action:  Approve the minutes       5.   Subject:  Accept Accounts Payable for period ending December 6, 2013    Recommended Action:  Adopt Resolution No. 14‐109 accepting Accounts Payable  for period ending December 6, 2013           10 Tuesday, January 21, 2014  Cupertino City Council   6.   Subject:  Accept Accounts Payable for period ending December 13, 2013    Recommended Action:  Adopt Resolution No. 14‐110 accepting Accounts Payable  for period ending December 13, 2013       7.   Subject:  Accept Accounts Payable for period ending December 26, 2013    Recommended Action:  Adopt Resolution No. 14‐111 accepting Accounts Payable  for period ending December 26, 2013       8.   Subject:  Accept the Annual Report for FY 2012‐13    Recommended Action:  Accept the report       9.   Subject:  Consider reclassifying specific job assignments to a designated job title and  increasing hourly rates for part‐time employees    Recommended Action:  Adopt Resolution No. 14‐112 establishing new part‐time  classifications and increasing hourly rates for part‐time employees       10. Subject:  Professional Construction and Public Works Inspection Services for the  Apple Campus 2 project    Recommended Action:  Staff recommends that City Council authorize the City  Manager to execute a Professional Services Agreement with 4Leaf, Inc. to provide  construction and public works inspection services for the Apple Campus 2 project in  the amount of $9,431,390       Council member Sinks recused himself from voting on this item.    11. Subject:  Coffee Society Lease Agreement, 10800 Torre Avenue, Cupertino, CA 95014    Recommended Action:  Authorize the City Manager to execute a five‐year lease  agreement with the Coffee Society       12. Subject:  Cooperative Agreement between the City of Cupertino and the City of Los  Altos for Pavement Maintenance Work on Homestead Road from Foothill  Expressway to Stevens Creek Bridge    Recommended Action:  Authorize the City Manager to execute the Cooperative  Agreement between the City of Cupertino and the City of Los Altos on behalf of the  City of Cupertino in substantially similar format to the attached draft agreement       SECOND READING OF ORDINANCES ‐ None    PUBLIC HEARINGS – None     11 Tuesday, January 21, 2014  Cupertino City Council   ORDINANCES AND ACTION ITEMS    13. Subject:  Order the abatement of a public nuisance (weeds) pursuant to provisions of  Ordinance No. 724 and Resolution No. 13‐107    Recommended Action:  Note objections and adopt Resolution No. 14‐113 ordering  abatement of a public nuisance (weeds)      City Clerk Grace Schmidt reviewed the staff report.    Mahoney moved and Sinks seconded to adopt Resolution No. 14‐113 ordering  abatement of a public nuisance (weeds). The motion carried unanimously.      14. Subject:  Long‐Term Litter Reduction Plan for the City of Cupertino    Recommended Action:  Approve and direct staff to budget for implementation of  the City’s long‐term trash plan to achieve 70% reduction by July 2017, and “no  visual impact equivalent” (formerly 100% reduction) by July 2022       Written Communications for this item included a staff PowerPoint presentation.    Director of Public Works Timm Borden reviewed the staff report via a PowerPoint  presentation.     Mahoney moved and Chang seconded to approve and direct staff to budget for  implementation of the City’s long‐term trash plan to achieve 70% reduction by July  2017, and “no visual impact equivalent” (formerly 100% reduction) by July 2022. The  motion carried unanimously.    15. Subject:  Adoption of the Initial Study and Negative Declaration conducted by the  City of San José for the regional model Polystyrene Foam Food Service Ware  Ordinance and consideration of an Expanded Polystyrene (EPS) Foam Food Service  Ware Ordinance    Recommended Action:  1) Adopt Resolution No. 14‐114 adopting the California  Environmental Quality Act (CEQA) Negative Declaration; and 2) Conduct the first  reading of Ordinance No. 14‐2116: “An Ordinance of the City Council of the City of  Cupertino amending Title 9 of the Cupertino Municipal Code to add Chapter 9.15 to  prohibit the use of polystyrene foam disposable food service ware by food vendorsʺ       Written Communications for this item included emails from Anne Ng and Gary  Latshaw, and a staff PowerPoint presentation.    12 Tuesday, January 21, 2014  Cupertino City Council   Director of Public Works Timm Borden reviewed the staff report via a PowerPoint  presentation.     Samantha Meyer, Zero Waste Program Manager for Clean Water Action noted that  polystyrene is bad for the environment because it pollutes waterways, is not easily  recyclable, is dangerous to public health, and is expensive to clean up. She also  noted that styrene which is used to make up polystyrene is a human carcinogen that  can leak into fatty foods stored in a polystyrene container.  She urged Council to  support the ordinance.    Jennifer Griffin urged Council to make sure passing this ordinance wouldn’t  compromise the restaurants and cafes in Cupertino. She asked if Target would still  be able to sell Styrofoam coolers and asked if Styrofoam cups would still be  available for purchase.     Santoro moved and Chang seconded to adopt Resolution No. 14‐114 adopting the  California Environmental Quality Act (CEQA) Negative Declaration. The motion  carried unanimously.     Mahoney moved and Chang seconded to read Ordinance No. 14‐2116 by title only  with the amendments noted below, and that the City Clerk’s reading would  constitute the first reading thereof. Ayes: Chang, Mahoney, Santoro, and Wong.  Noes: None. Abstain: None. Absent: None.    1. Remove reference to nonprofit organization and public agency sponsored  program in 9.15.110b   2. Remove the $300,000 reference for financial hardship exemption in 9.15.120c  3. Add language to 9.15.120 exemptions regarding the ability for a business to  apply for an exemption of 6 months if they have pre‐existing EPS stock that was  purchased in 2013    Council also directed staff to analyze if there is a need for any supplemental  environmental review before the second reading regarding removing the reference  to nonprofit and public agency sponsored programs.    Council recessed from 8:30 p.m. to 8:40 p.m.         13 Tuesday, January 21, 2014  Cupertino City Council   16. Subject:  Stevens Creek Boulevard/Tantau Avenue and Stevens Creek  Boulevard/Torre Avenue/Vista Drive traffic islands and turn restrictions    Recommended Action:  Approve staff recommendation to include in the proposed  FY 2014/15 Capital Improvement Program the following measures: 1) Remove the  traffic island at the Stevens Creek Blvd./Tantau Avenue intersection, including  eliminating the southbound through movement prohibition, installing a gateway  feature on Tantau Avenue, installing traffic circles at the Tantau Avenue/Loree  Avenue and Judy Avenue/Loree Avenue intersections, and installing bulb‐outs at  the Stevens Creek Blvd./Judy Avenue intersection; and 2) Retain the existing traffic  island at the Stevens Creek Blvd./Torre Avenue/Vista Drive intersection, install  speed bumps along Vista Drive between Forest Avenue and Lazaneo Drive, and on  Lazaneo Drive between Vista Drive and De Anza Blvd., and enhance the crosswalks  at the Forest Avenue/Vista Drive intersection       Written Communications for this item included emails from Carl Buck and Lisa  Warren, and a staff PowerPoint presentation.     Senior Traffic Engineer David Stillman reviewed the staff report via a PowerPoint  presentation.     The following individuals were in favor of retaining the island at Tantau:    Zahra Pavlovic   Eric Hersh  Jennifer Griffin  Esmail   Carl Buck   Deborah Landreth  Rolf Meyer – support for retaining island at Vista  Pat Allen – support for staff recommendation for Vista and Lazaneo and concern for  people making illegal U‐turn in parking lot; recommended putting sheriff deputy  there to ticket people  Tom Furey – supported maintaining Vista Island and adding speed mitigation  measures and enhanced crosswalk around Lawson  Yong Pong   Shawn Kimball     Their comments included: safety for kids walking to and from school; traffic and  traffic accident concerns; Lorre Shopping Center traffic and parking issues; Rancho  14 Tuesday, January 21, 2014  Cupertino City Council   Rinconada area received no notice about this item; add speed bumps on Tantau;  stop sign would be better than roundabout if do remove island.     Mahoney moved and Chang seconded to approve the staff recommendation to  include in the proposed FY 2014/15 Capital Improvement Program the following  measures: 1) Retain the existing traffic island at the Stevens Creek Blvd./Torre  Avenue/Vista Drive intersection, install speed bumps along Vista Drive between  Forest Avenue and Lazaneo Drive, and on Lazaneo Drive between Vista Drive and  De Anza Blvd., and enhance the crosswalks at the Forest Avenue/Vista Drive  intersection; 2) Retain the traffic island at the Stevens Creek Blvd./Tantau Avenue  intersection but explore working with the neighborhood for traffic calming and  greater visibility at the Stevens Creek Blvd./Tantau intersection.     Santoro made a friendly amendment to take out installing speed bumps as part of  the motion. Mahoney did not accept the friendly amendment but agreed to take that  part out of his motion to become a separate motion.     The amended motion to: 1) Retain the existing traffic island at the Stevens Creek  Blvd./Torre Avenue/Vista Drive intersection and enhance the crosswalks at the  Forest Avenue/Vista Drive intersection; 2) Retain the traffic island at the Stevens  Creek Blvd./Tantau Avenue intersection but explore working with the  neighborhood for traffic calming and greater visibility at the Stevens Creek  Blvd./Tantau intersection carried unanimously.     Mahoney moved and Chang seconded to install speed bumps along Vista Drive  between Lazaneo Drive and Stevens Creek Blvd, and on Lazaneo Drive between  Vista Drive and De Anza Blvd. per community input. The motion carried with  Santoro voting no.     Council recessed from 10:29 p.m. to 10:35 p.m.    16A. Subject:  Santa Clara Valley Transportation Authority’s (VTA’s) State Route 85  Express Lane Project and consideration of writing a comment letter on the Project  Draft Initial Study/Environmental Assessment    Recommended Action:  Consider preparation of a comment letter to VTA on the  State Route 85 Express Lane Project Draft Initial/Environmental Assessment       Written Communications for this item included a staff report addendum and  information from the VTA regarding the 85 Express Lanes project.    15 Tuesday, January 21, 2014  Cupertino City Council   Director of Public Works reviewed the staff report.     John Ristow Chief Congestion Management Officer from VTA answered questions  from Council regarding this item.    Donna Poppenhagen suggested that the public comment period on the Draft  Initial/Environmental Assessment be extended. She noted concerns regarding noise  and light pollution from the transponder radars and that people might not able to  afford using the express lane.     Jennifer Griffin said that the diamond lane at the 85/280 interchange coming from  Mountain View is too small. She also noted that she didn’t want the bus rapid transit  (BRT) on Stevens Creek Blvd.     Clerial Jensen said that the interchange at 85/280/Foothill is an issue causing  congestion and there needs to be a Passover there. She noted that there needed to be  a real draft Environmental Impact Report (EIR) and to have time to comment on it.     Brian Robertson said that there should be a public vote to make the 85 freeway  wider. He expressed concerns about noise and traffic and that there was nothing in  the environmental document that addressed this.     Mahoney moved and Sinks seconded to spend up to $20,000 in resources to review  the Draft Initial/Environmental Assessment (IS/EA), write a comment letter to the  Valley Transportation Authority (VTA) providing initial comments on the Draft  IS/EA and asking for an Environmental Impact Report, and write a letter to the VTA  asking for a 30‐day extension to review and provide comments on the current State  Route 85 express lane project initial study with proposed Mitigated Negative  Declaration/Environmental Assessment (draft IS/EA).     Mahoney amended his motion to spend $30,000 in resources to review the Draft  IS/EA. The motion carried unanimously.     REPORTS BY COUNCIL AND STAFF    Council members highlighted the activities of their committees and various community  events.     Two Council members agreed to move the Sister City Policy to later in February when  all Council members would be present.   16 Tuesday, January 21, 2014  Cupertino City Council     ADJOURNMENT  At 12:37 a.m. on Wed, Jan 22, Mayor Wong adjourned the meeting to Monday, January  27 at 5:00 PM for commission interviews, City Hall Conference Room A, 10300 Torre  Ave. Cupertino, CA.      ____________________________   Grace Schmidt, City Clerk    Staff reports, backup materials, and items distributed at the City Council meeting are  available for review at the City Clerk’s Office, 777‐3223, and also on the Internet at  www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet.    Most Council meetings are shown live on Comcast Channel 26 and AT&T U‐verse  Channel 99 and are available at your convenience at www.cupertino.org. Click on  Agendas & Minutes, then click Archived Webcast.  Videotapes are available at the  Cupertino Library, or may be purchased from the Cupertino City Channel, 777‐2364.    17             DRAFT MINUTES    CUPERTINO CITY COUNCIL  Regular Adjourned Meeting  Monday, January 27, 2014    ROLL CALL    At 5:05 p.m. Mayor Gilbert Wong called the regular adjourned meeting to order in  Conference Room A, 10300 Torre Avenue, Cupertino, California.      Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks and Council members Barry  Chang (6:20 p.m.), Orrin Mahoney, and Mark Santoro (5:10 p.m.). Absent: none.    ORAL COMMUNICATIONS ‐ None    BOARDS AND COMMISSIONS INTERVIEWS    1. Interview applicants for commission vacancies:    ƒ Fine Arts    The City Council interviewed applicants and appointed Diana Matley to a  full term ending January 2018.    ƒ Housing    The City Council interviewed applicants and re‐appointed Jimmy Chien  as the Financial Representative to a full term ending January 2018.    ƒ Parks and Recreation    The City Council interviewed applicants and appointed Neesha Tambe to  a full term ending January 2018 and Judy Wilson to a partial term ending  January 2016 (counts as a first term).      18 January 27, 2014 Cupertino City Council  Page 2  ƒ Public Safety Commission    The City Council interviewed applicants and appointed Gerald Tallinger  to a full term ending January 2018 and Bob Cascone to a full term ending  January 2018.    ADJOURNMENT    The meeting was adjourned at 10:45 p.m.      _________________________________  Grace Schmidt, City Clerk            19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 COMMUNITY DEVELOPMENT DEPARTMENT CITY HALL 10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3308 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: February 4, 2014 Subject Planning Commission’s recommendation to select Paul Brophy as the Environmental Review Committee representative Recommended Action Accept the Planning Commission’s recommendation to the Environmental Review Committee. Description On January 28, 2014, the Planning Commission made its annual recommendations for the selection of a member to the Environmental Review Committee (ERC). In accordance with City of Cupertino Municipal Code, the City Council shall review and affirm the selection. The recommendation is Paul Brophy. _____________________________________ Prepared by: Beth Ebben, Administrative Clerk Reviewed by: Gary Chao, City Planner Aarti Shrivastava, Community Development Director Approved for Submission by: David Brandt, City Manager 44 COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING DIVISION CITY HALL 10 10300 TORRE AVENUE • CUPERTINO, CA 95014 TELEPHONE: (408) 777-3228 www.cupertino.org CITY COUNCIL STAFF REPORT  February 4, 2014      Subject:  Professional Plan Check Services for the Apple Campus 2 parking garage project.    Recommendation:  Staff recommends that City Council authorize the City Manager to execute a Professional  Services Agreement with 4Leaf, Inc. to provide plan check services for the Apple Campus 2  main parking garage in the amount of $374,744 (Attachment A).     Discussion:  On January 25, 2013, the Community Development Department released an RFP seeking  professional Construction Inspection Services for the Apple Campus 2 project.  The City  received proposals from 16 different firms in response to the RFP.  Each proposal was  evaluated and the City short‐listed six firms to be interviewed.  The evaluation criteria  included experience, resource availability, technical qualifications, methodology, quality  assurance, conflict of interest, and cost of services.  The firms were interviewed on February  26, 2013.  Based upon the evaluation and interviews, 4Leaf, Inc. was rated the most qualified to  provide professional plan check services for the main parking garage.      Fiscal Impact:  The Development Agreement with Apple Inc. requires Apple Inc. to reimburse the City for  100% of the actual costs of the contract plus 10% of the contract amount for the City’s  administrative and overhead costs.  The approximately $37,474 will be deposited into the  Building Division reserve account in the General Fund.    ___________________________________    Prepared by: Albert Salvador, Building Official  Reviewed by: Aarti Shrivastava, Community Development Director  Approved for Submission by:  David Brandt, City Manager  Attachments:    A. Professional Plan Check Services Contract  1 45 AGREEMENT BETWEEN THE CITY OF CUPERTINO AND 4LEAF, INC FOR PLAN CHECK SERVICES FOR AC2 PARKING GARAGE PROJECT THIS AGREEMENT, for reference dated February 5, 2014, is by and between CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and 4Leaf, Inc, a California corporation, whose address is 2110 Rheem Drive, Suite A, Pleasanton, CA 94588 (hereinafter referred to as "Consultant"), and is made with reference to the following: RECITALS: A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the Constitution and the statutes of the State of California and the Cupertino Municipal Code. B. Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein. D. City and Consultant desire to enter into an agreement for building plan check services for Apple Campus 2 parking garage upon the terms and conditions herein. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM: The term of this Agreement shall commence on February 5, 2014, and shall terminate on December 31st, 2014, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED: Consultant shall perform each and every service set forth in Exhibit "A" – Scope of Services and Compensation-New Apple Campus 2 Parking Garage, and Exhibit “B”- Estimate: Building Plan Review Services, which are attached hereto and incorporated herein by this reference. 3. COMPENSATION TO CONSULTANT: Consultant shall be compensated for services performed pursuant to this Agreement in the amount not to exceed THREE HUNDRED SEVENTY FOUR THOUSAND, SEVEN HUNDRED FORTY FOUR DOLLARS ($374,744) set forth in Exhibits "A" and “B” and the 2013-2014 Fee Schedule, which are attached hereto and 46 incorporated herein by this reference. Payment shall be made by checks drawn on the treasury of the City, to be taken from the 110-7502-9327 fund. 4. TIME IS OF THE ESSENCE: Consultant and City agree that time is of the essence regarding the performance of this Agreement. 5. STANDARD OF CARE: Consultant agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City nor have any contractual relationship with City. 6. INDEPENDENT PARTIES: City and Consultant intend that the relationship between them created by this Agreement is that of employer-independent contractor. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment will be acquired by virtue of Consultant's services. None of the benefits provided by City to its employees, including but not limited to, unemployment insurance, workers' compensation plans, vacation and sick leave are available from City to Consultant, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any fees due Consultant. Payments of the above items, if required, are the responsibility of Consultant. 7. IMMIGRATION REFORM AND CONTROL ACT (IRCA): Consultant assumes any and all responsibility for verifying the identity and employment authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Consultant shall indemnify and hold City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Consultant. 8. NON-DISCRIMINATION: Consistent with City's policy that harassment and discrimination are unacceptable employer/employee conduct, Consultant agrees that harassment or discrimination directed toward a job applicant, a City employee, or a citizen by Consultant or Consultant's employee or subcontractor on the basis of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation will not be tolerated. Consultant agrees that any and all violations of this provision shall constitute a material breach of this Agreement. 9. HOLD HARMLESS: 47 Indemnification: Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with the Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers from and against any and all liability, claims, actions, causes of action or demands whatsoever against any of them, including any injury to or death of any person or damage to property or other liability of any nature, whether physical, emotional, consequential or otherwise, arising out, pertaining to, or related to the performance of this Agreement by Consultant or Consultant’s employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys’ fees of counsel of City’s choice, expert fees and all other costs and fees of litigation. A. Claims for Professional Liability. Where the law establishes a standard of care for Consultant’s professional services, and to the extent the Consultant breaches or fails to meet such established standard of care, or is alleged to have breached or failed to meet such standard of care, Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with the Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers from and against any and all liability, claims, actions, causes of action or demands whatsoever against any of them, including any injury to or death of any person or damage to property or other liability of any nature, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant or Consultant's employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys’ fees of counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be obligated under this Agreement to indemnify City to the extent that the damage is caused by the sole negligence or willful misconduct of City, its agents or employees. B. Claims for Other Liability. Consultant shall, to the fullest extent allowed by law, with respect to all services performed in connection with the Agreement indemnify, defend, and hold harmless the City and its officers, officials, agents, employees and volunteers from and against any and all liability, claims, actions, causes of action or demands whatsoever against any of them, including any injury to or death of any person or damage to property or other liability of any nature, that arise out of, pertain to, or relate to the performance of this Agreement by Consultant or Consultant's employees, officers, officials, agents or independent contractors. Such costs and expenses shall include reasonable attorneys’ fees of counsel of City’s choice, expert fees and all other costs and fees of litigation. 10. INSURANCE: On or before the commencement of the term of this Agreement, Consultant shall 48 furnish City with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with paragraphs 9A, B, C, D and E. Such certificates, which do not limit Consultant's indemnification, shall also contain substantially the following statement: "Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days' advance written notice to the City of Cupertino by certified mail, Attention: City Manager." It is agreed that Consultant shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement with an insurance company that is acceptable to City and licensed to do insurance business in the State of California. Endorsements naming the City as additional insured shall be submitted with the insurance certificates. A. COVERAGE: Consultant shall maintain the following insurance coverage: (1) Workers' Compensation: Statutory coverage as required by the State of California. (2) Liability: Commercial general liability coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence $1,000,000 aggregate - all other Property Damage: $100,000 each occurrence $250,000 aggregate If submitted, combined single limit policy with aggregate limits in the amounts of $1,000,000 will be considered equivalent to the required minimum limits shown above. (3) Automotive: Comprehensive automotive liability coverage in the following minimum limits: Bodily Injury: $500,000 each occurrence Property Damage: $100,000 each occurrence or Combined Single Limit: $500,000 each occurrence (4) Professional Liability: Professional liability insurance which includes coverage for the professional acts, errors and omissions of Consultant in the amount of at least $1,000,000. B. SUBROGATION WAIVER: Consultant agrees that in the event of loss due to any of the perils for which he/she has agreed to provide comprehensive general and automotive liability insurance, Consultant shall look solely to his/her insurance for recovery. Consultant hereby grants 49 to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. C. FAILURE TO SECURE: If Consultant at any time during the term hereof should fail to secure or maintain the foregoing insurance, City shall be permitted to obtain such insurance in the Consultant's name or as an agent of the Consultant and shall be compensated by the Consultant for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid. D. ADDITIONAL INSURED: City, its City Council, boards and commissions, officers, employees and volunteers shall be named as an additional insured under all insurance coverages, except any professional liability insurance, required by this Agreement. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy. E. SUFFICIENCY OF INSURANCE: The insurance limits required by City are not represented as being sufficient to protect Consultant. Consultant is advised to confer with Consultant's insurance broker to determine adequate coverage for Consultant. 11. CONFLICT OF INTEREST: Consultant warrants that it is not a conflict of interest for Consultant to perform the services required by this Agreement. Consultant may be required to fill out a conflict of interest form if the services provided under this Agreement require Consultant to make certain governmental decisions or serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of Regulations. 12. PROHIBITION AGAINST TRANSFERS: Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money by Consultant from City under this Agreement may be assigned to a bank, trust company or other financial institution without prior written consent. Written notice of such assignment shall be promptly furnished to City by Consultant. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant, if Consultant is a partnership or joint venture 50 or syndicate or cotenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of the corporation. 13. SUBCONTRACTOR APPROVAL: Unless prior written consent from City is obtained, only those people and subcontractors whose names and resumes are attached to this Agreement shall be used in the performance of this Agreement. In the event that Consultant employs subcontractors, such subcontractors shall be required to furnish proof of workers' compensation insurance and shall also be required to carry general, automobile and professional liability insurance in reasonable conformity to the insurance carried by Consultant. In addition, any work or services subcontracted hereunder shall be subject to each provision of this Agreement. 14. PERMITS AND LICENSES: Consultant, at his/her sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, certificates and licenses including, but not limited to, a City Business License, that may be required in connection with the performance of services hereunder. 15. REPORTS: A. Each and every report, draft, work product, map, record and other document, hereinafter collectively referred to as "Report", reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement, shall be the exclusive property of City. Consultant shall not copyright any Report required by this Agreement and shall execute appropriate documents to assign to City the copyright to Reports created pursuant to this Agreement. Any Report, information and data acquired or required by this Agreement shall become the property of City, and all publication rights are reserved to City. Consultant may retain a copy of any report furnished to the City pursuant to this Agreement. B. All Reports prepared by Consultant may be used by City in execution or implementation of: (1) The original Project for which Consultant was hired; (2) Completion of the original Project by others; (3) Subsequent additions to the original project; and/or (4) Other City projects as appropriate. C. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. D. All Reports required to be provided by this Agreement shall be printed on recycled paper. All Reports shall be copied on both sides of the paper except for one original, which shall be single sided. E. No Report, information or other data given to or prepared or assembled by Consultant pursuant to this Agreement shall be made available to any individual or organization by Consultant without prior approval by City. 51 16. RECORDS: Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to such books and records to the representatives of City or its designees at all proper times, and gives City the right to examine and audit same, and to make transcripts therefrom as necessary, and to allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained for a period of three (3) years after receipt of final payment. If supplemental examination or audit of the records is necessary due to concerns raised by City's preliminary examination or audit of records, and the City's supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of contract or failure to act in good faith, then Consultant shall reimburse City for all reasonable costs and expenses associated with the supplemental examination or audit. 17. NOTICES: All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the second business day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed as hereinafter provided. All notices, demands, requests, or approvals from Consultant to City shall be addressed to City at: City of Cupertino 10300 Torre Ave. Cupertino CA 95014 Attention: Aarti Shrivastava All notices, demands, requests, or approvals from City to Consultant shall be addressed to Consultant at: 4Leaf, Inc. 2110 Rheem Dr, Suite A Pleasanton, CA 94588 Attn: Gene Barry 18. TERMINATION: In the event Consultant fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, Consultant shall be deemed in default 52 in the performance of this Agreement. If such default is not cured within within the time specified after receipt by Consultant from City of written notice of default, specifying the nature of such default and the steps necessary to cure such default, City may terminate the Agreement forthwith by giving to the Consultant written notice thereof. City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, each party shall pay to the other party that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 19. COMPLIANCES: Consultant shall comply with all state or federal laws and all ordinances, rules and regulations enacted or issued by City. 20. CONFLICT OF LAW: This Agreement shall be interpreted under, and enforced by the laws of the State of California excepting any choice of law rules which may direct the application of laws of another jurisdiction. The Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the successors of those authorities.) Any suits brought pursuant to this Agreement shall be filed with the courts of the County of Santa Clara, State of California. 21. ADVERTISEMENT: Consultant shall not post, exhibit, display or allow to be posted, exhibited, displayed any signs, advertising, show bills, lithographs, posters or cards of any kind pertaining to the services performed under this Agreement unless prior written approval has been secured from City to do otherwise. 22. WAIVER: A waiver by City of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character. 23. INTEGRATED CONTRACT: This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 24. INSERTED PROVISIONS: 53 Each provision and clause required by law to be inserted into the Agreement shall be deemed to be enacted herein, and the Agreement shall be read and enforced as though each were included herein. If through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the Agreement shall be amended to make such insertion on application by either party. 25. CAPTIONS: The captions in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions of this Agreement. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CONSULTANT CITY OF CUPERTINO A Municipal Corporation 4Leaf, Inc By By Title Albert Salvador, Building Official Date Date RECOMMENDED FOR APPROVAL: Aarti Shrivastava, Director Community Development Department RECOMMENDED FOR APPROVAL: David Brandt, City Manager APPROVED AS TO FORM: Carol Korade, City Attorney ATTEST: ______________________________ Grace Schmidt, City Clerk Attachments Exhibits A and B Scope of Work and Estimate 2013-14 Fee Schedule & Basis of Charges 54 EXPENDITURE DISTRIBUTION ACCOUNT NUMBER AMOUNT 110-7502-9327 $374,744 PO # 55 Exhibit A: Scope of Services and Compensation for AC2 Parking Garage Plan Review Page 1 of 1 November 25, 2013 Exhibit A    Scope of Services and Compensation – New Apple Campus 2 Parking Garage    1. Scope of Services:  4LEAF, Inc. “Consultant” shall provide plan review services for the New Apple  Campus 2 Parking Garage, which includes the parking structure, ramp and bridge structures, and  pedestrian bridges.  4LEAF has teamed with Biggs Cardosa Associates, Inc. (“Subconsultant”) who will  perform the Structural Review of the project.  4LEAF will perform all of the Non‐Structural reviews of the  project.  All reviews will be in accordance with the 2010 California Building Code.  The review includes  the review of all structural calculations, drawings, and specifications for the following structures:    a.) Two Proposed Parking Structures.  950,000 Sq. Ft. in the North and 1,000,000 Sq. Ft. in the South.  b.) Two Spine Ramp Structures that carry vehicles to the 3rd and 4th levels of the parking structures.  c.) Six Vehicular bridges that interconnect the two parking structures at the 2nd, 3rd, and 4th levels.  d.) Three pedestrian bridges at the third level that interconnect the two parking structures.  e.) Three landscape pedestrian bridges at the 3rd level that span across the circulation roadway  between the North parking structure and walkways that lead to the main building.    2. Compensation:  City shall compensate Consultant for professional services in accordance with the  estimated level of effort as outlined below and provided under separate cover.      The compensation to be paid to Consultant under this Agreement for all services described under  Section 1 of this Exhibit and reimbursable expenses shall not exceed a total of Three Hundred and  Seventy‐Four Thousand, Seven Hundred and Forty‐Four Dollars ($374,744).  Any work performed or  expenses incurred for which payment would result in a total exceeding the maximum amount of  compensation set forth herein shall be at no cost to the City unless Consultant receives prior written  consent by the City of Cupertino’s Chief Building Official.    Rates and Level of Effort: Provided under separate cover     Title:  Plan Review Services    Invoices:  In order to request payment, Consultant shall submit monthly invoices to the City describing  the services performed and the applicable charges (including a summary of work performed during that  period, personnel who performed the services, hours worked, and task(s) for which work was  performed).    Reimbursable Expenses:  Administrative, overhead, secretarial time or overtime, word processing,  photocopying, in house printing, insurance and other ordinary business expenses are included within  the scope of payment or services and are not reimbursable expenses.     Additional Services:  Consultant shall provide additional services outside the services identified  in   Exhibit A only by advance written authorization from the City’s Chief Building Official prior to   commencement of any additional services.  Consultant shall submit, at the Chief Building Official’s   request, a detailed written proposal including a description of the scope of additional services, schedule,   and proposed maximum compensation.  56 Estimate: Building Plan Review Services12 11/25/13 P2331v2 City of Cupertino Apple II Parking Garages Apple Campus 2, Wolfe and East Homestead Cupertino, CA ITEM:I Structural Code Review Principal/PM 309$250$77,250 Chief Engineer 46$200$9,200 Associate 340$170$57,800 Senior Engineer/Plans Examiner 884$130$114,920 Administrator 20$75$1,500 4LEAF markup on BC Invoice (20%)$52,134 Preliminary Sub-Total of Structural Code Review Services $312,804 ITEM:II Non-Structural Code Review Principal/PM 80$250$20,000 Chief Engineer 32$200$6,400 Associate 132$170$22,440 Senior Engineer/Plans Examiner 80$130$10,400 Administrator 36$75$2,700 Preliminary Sub-Total of Non-Structural Code Review Services $61,940 Total Estimated Fees:$374,744 Assumptions: Parking Structures will be designed to the requirements of the 2010 CBC The vehicular bridges have the same length and width at each level and are similar in design. The pedestrian bridges have the same length and width at each level and are similar in design. The landscape bridges have the same design concept. The 2 Spine structures are essentially the same design. Each design package will require no more than 2 reviews This is a time and materials budget with invoicing to be submitted monthly. Invoices are due upon receipt. Site visits require a four-hour minimum charge. Mileage will be charged at cost plus 20% from home office for all meetings and site visits. That all curved sections and all interior sections of both the North and South Parking Structures are essentially the same structures with slight modifications for stairs, elevators, and ramps with common details that apply to each of the structures. Est Hours Unit RateEstimated Total Structural Code Review Engineering (provided by Biggs Cardosa) Est Hours Unit RateEstimated Total Non Structural Plan Review Services DATE: PROPOSAL No.: CLIENT: PROJECT: LOCATION: Page 1 of 157 Engineering  Construction Management  Inspection  Plan Check 2110 Rheem Drive, Suite A  Pleasanton, CA 94588  Phone (925) 462-5959  Fax (925) 462-5958 2013-14 FEE SCHEDULE & BASIS OF CHARGES For the City of Cupertino Inspection Services* As-Needed Building Inspection Services (residential) $ 70 per hour As-Needed Combination Inspection Services (includes commercial) $ 80 per hour Construction and/or Public Works Inspector $ 125 per hour Lead Project Inspector $ 125 per hour Project Inspector $ 105 per hour Specialty Inspections (ADA, CASp etc.) $ 175 per hour Construction Management Services* Construction Manager $ 140 per hour Project Manager $ 250 per hour Principal $ 250 per hour Engineering Services* Structural Engineer $ 195 per hour Geotechnical Engineer $ 195 per hour Civil Engineer $ 175 per hour Surveyor $ 175 per hour Office Engineer $ 155 per hour Field Engineer $ 140 per hour Expert Witness $ 500 per hour Plan Check Services* Staff Augmentation $ 110 per hour Outside Services 65% City fees Administrative Services* On-Site Project Administrator $ 65 per hour Off Site Work $ 75 per hour Headhunter Services* 3 month Salary** **Min $10,000 *All Fees Subject to Basis of Charges BASIS OF CHARGES  All invoicing will be submitted monthly.  Work is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments  Overtime and Premium time will be charged as follows: - Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Night Time (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8 hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8 hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate  Overtime will only be billed with prior authorization of the Chief Building Official, Public Works Director, or other responsible designated City personnel.  All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.  All billable expenses will be charged at cost plus 20%.  Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.  Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts.  Client agrees that 4LEAF’s liability will be limited to the value of services provided. 58     PUBLIC WORKS DEPARTMENT      CITY HALL  10    10300 TORRE AVENUE • CUPERTINO, CA 95014‐3255      TELEPHONE: (408) 777‐3354    www.cupertino.org      CITY COUNCIL STAFF REPORT  Meeting: February 4, 2014    Subject  Second reading of the Expanded Polystyrene (EPS) Foam Food Service Ware Ordinance.      Recommended Action  Conduct the second reading and enact Ordinance No. 14‐2116, adding Chapter 9.15 to  the Municipal Code.    Discussion  On January 21, 2014 the City Council conducted the first reading of the Prohibition of  Expanded Polystyrene (EPS) Foam Food Service Ware Ordinance with the following  modifications:  ¾ 9.15.100B: Remove the reference to nonprofit organization and public agency  sponsored programs as exceptions to the definition of Food Vendor;  ¾ 9.15.100D: Insert (for clarification) “intended” to read, “intended for  consumption” in the definition of Prepared Food;  ¾ 9.15.120C Remove the financial hardship exemption and the reference to  $300,000;  ¾ Add language to 9.15.120 to allow businesses an extension for six (6) months  (up to January 1, 2015) to distribute EPS food service ware that was purchased  prior to January 1, 2014 which was not used by July 1, 2014, and could not be  returned to the distributor.    Further California Environmental Quality Act (CEQA) review is not needed for these  modifications to the Ordinance.    Sustainability Impact  Adoption and implementation of the ordinance is expected to reduce harmful litter,  improve water quality, reduce negative impacts to aquatic life, reduce waste, support  the City’s free residential compost give‐back program, conserve natural resources, and  reduce greenhouse gas emissions.   1 59 Fiscal Impact  No initial costs are required to adopt the ordinance. Since the impact would be limited  to prepared food retail businesses, the City’s support and educational outreach would  consist of site visits to the City’s prepared food establishments and enforcement on a  complaint basis. Staff is equipped to provide these services at no additional cost.      Prepared by: Cheri Donnelly, Environmental Programs Manager   Reviewed by: Timm Borden, Director of Public Works   Approved for Submission by: David Brandt, City Manager   Attachments:   A – Revised Draft Ordinance Chapter 9.15  B – Redline Revised Draft Ordinance Chapter 9.15  2 60 DRAFT Ordinance No. 14‐2116  ORDINANCE NO. 14‐2116    AN ORDINANCE OF THE CITY OF CUPERTINO AMENDING TITLE 9 OF THE  CUPERTINO MUNICIPAL CODE TO ADD CHAPTER 9.15 TO PROHIBIT THE USE OF  POLYSTYRENE FOAM DISPOSABLE FOOD SERVICE WARE BY FOOD VENDORS      WHEREAS, plastic debris and in particular expanded polystyrene foam (“EPS”) is a distinctive  litter concern because it is lightweight, floats, breaks down into small pieces, and readily travels  from land to inland waterways and out to the ocean where it can be mistaken for food by birds  and other marine wildlife; and    WHEREAS,   EPS disposable food service ware comprises 8% by volume of  total litter  observed in storm drains in Santa Clara County; and    WHEREAS,   the proposed prohibition of EPS disposable food service ware would require  food vendors to use alternative food service ware that will result in a reduction of EPS litter,  reduce the risk of harm to aquatic wildlife, and improve water quality in the Cupertino creeks  and the Southern San Francisco Bay; and    WHEREAS,   on January 21, 2014, prior to taking action on the Ordinance, the City Council  reviewed, considered and adopted by separate Council resolution, the proposed Negative  Declaration analyzing the regional environmental impacts of the Ordinance to prohibit EPS  disposable food service ware; and    WHEREAS,   the City of Cupertino intends and does hereby find that this Ordinance falls  within the scope of the City of San Jose’s Program Initial Study/Negative Declaration for EPS;     NOW, THEREFORE,  THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES HEREBY  ORDAIN AS FOLLOWS:      Section 1.   Chapter 9.15 is hereby added to the Cupertino Municipal Code to be numbered,  entitled, and to read as follows:    CUPERTINO MUNICIPAL CODE     CHAPTER 9.15    PROHIBITION OF EXPANDED POLYSTYRENE (EPS) FOAM FOOD SERVICE WARE    1  61 DRAFT Ordinance No. 14‐2116  9.15.100  Definitions.    The definitions set forth in this Section shall govern the application and interpretation of this  Chapter.      A.  “Disposable food service ware” means single‐use disposable products used in the  restaurant and food service industry for serving prepared food and includes, but is not limited  to, plates, trays, cups, bowls, and hinged or lidded containers (clamshells). Disposable food  service ware does not include straws, utensils, drink lids, or ice chests.    B.  “Food vendor” means any establishment located in the City of Cupertino that sells or  otherwise provides prepared food for consumption on or off its premises, and includes, but is  not limited to, any shop, sales outlet, restaurant, bar, pub, coffee shop, cafeteria, caterer,  convenience store, liquor store, grocery store, supermarket, delicatessen, mobile food truck,  vehicle or cart, or roadside stand.      C.  “Polystyrene foam” means a thermoplastic petrochemical material made from a styrene  monomer and expanded or blown using a gaseous agent (expanded polystyrene) including, but  not limited to, fusion of polymer spheres (expandable bead polystyrene), injection molding,  form molding, and extrusion‐blow molding (extruded foam polystyrene). “Polystyrene foam” is  commonly made into disposable food service ware products. “Polystyrene foam” does not  include clear or solid polystyrene (oriented polystyrene).    D.  “Prepared food” means food or beverages that are packaged, cooked, chopped, sliced,  mixed, brewed, frozen, squeezed or otherwise prepared on the premises. “Prepared food” does  not include (1) any raw, uncooked meat products, fruits, or vegetables, unless it is intended for  consumption without further preparation; or (2) prepackaged food that is delivered to the food  vendor wholly encased, contained or packaged in a container or wrapper, and sold or otherwise  provided by the food vendor in the same container or packaging.    9.15.110  Polystyrene Foam Disposal Food Service Ware Prohibited.     No food vendor shall sell or otherwise provide prepared food in polystyrene foam disposable  food service ware on or after July 1, 2014.    9.15.120 Exemptions to the Polystyrene Foam Disposal Food Service Ware Prohibition.     A.  A food vendor may seek an exemption from the prohibition under Section 9.15.110 due  to a “unique packaging hardship” under Subsection B of this Section, or “unused inventory”  under Subsection C of this Section.    2  62 DRAFT Ordinance No. 14‐2116  B.  The food vendor must demonstrate that no reasonably feasible alternative exists to a  specific and necessary polystyrene foam disposable food service ware to qualify for a “unique  packaging hardship” exemption.    C.  The food vendor must demonstrate that before January 1, 2014, it purchased the  polystyrene foam food service ware, which cannot be returned to the distributor, and, despite  the food vendor’s best efforts, will remain in inventory on July 1, 2014, to qualify for an “unused  inventory” exemption.      D.  The food vendor may submit a written application for an exemption on a form provided  by the Environmental Programs Division. The Director of Public Works designee (“Director”)  may require the applicant to submit additional information or documentation to make a  determination regarding the exemption request. A request for exemption shall be reviewed on a  case by case basis, and may be granted in whole or in part, with or without conditions, for a  period of up to six (6) months or to January 1, 2015, whichever comes first.   The determination  of the Director shall be final and is not subject to appeal.    9.15.130  Administrative citation and fine    (a)  Grounds for an administrative citation .  An administrative citation may be issued upon  findings made by the City Manager, or his or her designee, when any person or food vendor  has provided EPS foam food service ware to a customer or violated any other provision of this  Chapter.    (b)  Administrative citation fine amounts.  Upon findings made under subsection (a), the  person or food vendor shall be subject to an administrative citation pursuant to Chapter 1.10 of  this Code.  Fines for the administrative citation are as follows:  (1) First citation: One hundred dollars ($100.00)  (2) Second citation for the same violation within the same twelve month period: Two  hundred dollars ($200.00)  (3) Third or any subsequent citation for the same violation within the same twelve  month period: Five hundred dollars ($500.00)    (4) Each day that any person or food vendor violates the provisions of this Chapter a  new and separate violation occurs.     (c)  Administrative citation appeals and disposition shall be processed in accordance with  Chapter 1.10 of this Code.     9.15.140  Severability    If any section, subsection, subdivision, sentence, clause, or phrase of this Chapter is for any  reason held to be unconstitutional or otherwise void or invalid, by any court of competent  jurisdiction the validity of the remaining portion of this Chapter shall not be affected thereby.  3  63 DRAFT Ordinance No. 14‐2116  4  Section 2.   This Ordinance shall be effective on July 1, 2014.      Section 3.   The City Clerk shall certify the adoption of this Ordinance and shall give notice of  its adoption as required by law. Pursuant to Government Code Section 36933, a summary of  this Ordinance may be published and posted in lieu of publication and posting of the entire  text.  * * * * * * * *  INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 21st day of  January 2014 and ENACTED at a regular meeting of the City Council of the City of Cupertino  the 4th  day of February 2014, by the following vote:    PASSED:    Vote:    Members of the City Council  Ayes:      Noes:  Absent:  Abstain:    ATTEST:     APPROVED:      ______________________   ______________________  Grace Schmidt, City Clerk   Gilbert Wong, Mayor    64 ORDINANCE NO. 14-2116 AN ORDINANCE OF THE CITY OF CUPERTINO AMENDING TITLE 9 OF THE CUPERTINO MUNICIPAL CODE TO ADD CHAPTER 9.15 TO PROHIBIT THE USE OF POLYSTYRENE FOAM DISPOSABLE FOOD SERVICE WARE BY FOOD VENDORS WHEREAS, plastic debris and in particular expanded polystyrene foam (“EPS”) is a distinctive litter concern because it is lightweight, floats, breaks down into small pieces, and readily travels from land to inland waterways and out to the ocean where it can be mistaken for food by birds and other marine wildlife; and WHEREAS, EPS disposable food service ware comprises an 8% by volume of total litter observed in storm drains in Santa Clara County; and WHEREAS, the proposed prohibition of EPS disposable food service ware would require food vendors to use alternative food service ware that will result in a reduction of EPS litter, reduce the risk of harm to aquatic wildlife, and improve water quality in the Cupertino creeks and the Southern San Francisco Bay; and WHEREAS, on January 21, 2014, prior to taking action on the Ordinance, the City Council reviewed, considered and adopted by separate Council resolution, the proposed Negative Declaration analyzing the regional environmental impacts of the Ordinance to prohibit EPS disposable food service ware; and WHEREAS, the City of Cupertino intends and does hereby find that this Ordinance falls within the scope of the City of San José’s Program Initial Study/Negative Declaration for EPS; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CUPERTINO: Section 1. Chapter 9.15 is hereby added to the Cupertino Municipal Code to be numbered, entitled, and to read as follows: CUPERTINO MUNICIPAL CODE CHAPTER 9.15 PROHIBITION OF EXPANDED POLYSTYRENE (EPS) FOAM FOOD SERVICE WARE 65 Draft Ordinance No. 14-2116 2 9.15.100 Definitions. The definitions set forth in this Section shall govern the application and interpretation of this Chapter. A. “Disposable food service ware” means single-use disposable products used in the restaurant and food service industry for serving prepared food and includes, but is not limited to, plates, trays, cups, bowls, and hinged or lidded containers (clamshells). Disposable food service ware does not include straws, utensils, drink lids, or ice chests. B. “Food vendor” means any establishment located in the City of Cupertino that sells or otherwise provides prepared food for consumption on or off its premises, and includes, but is not limited to, any shop, sales outlet, restaurant, bar, pub, coffee shop, cafeteria, caterer, convenience store, liquor store, grocery store, supermarket, delicatessen, mobile food truck, vehicle or cart, or roadside stand. “Food vendor” does not include a food service provider that is associated with either a nonprofit organization with Section 501(c)(3) status under the Internal Revenue Code or a public agency sponsored program. C. “Polystyrene foam” means a thermoplastic petrochemical material made from a styrene monomer and expanded or blown using a gaseous agent (expanded polystyrene) including, but not limited to, fusion of polymer spheres (expandable bead polystyrene), injection molding, form molding, and extrusion-blow molding (extruded foam polystyrene). “Polystyrene foam” is commonly made into disposable food service ware products. “Polystyrene foam” does not include clear or solid polystyrene (oriented polystyrene). D. “Prepared food” means food or beverages that are packaged, cooked, chopped, sliced, mixed, brewed, frozen, squeezed or otherwise prepared on the premises. “Prepared food” does not include (1) any raw, uncooked meat products, or fruits, or vegetables, unless it is can be consumed intended for consumption without further preparation; or (2) prepackaged food that is delivered to the food vendor wholly encased, contained or packaged in a container or wrapper, and sold or otherwise provided by the food vendor in the same container or packaging. 9.15.110 Polystyrene Foam Disposal Food Service Ware Prohibited. No food vendor shall sell or otherwise provide prepared food in polystyrene foam disposable food service ware on or after July 1, 2014. 9.15.120 Exemptions to the Polystyrene Foam Disposal Food Service Ware Prohibition. 66 Draft Ordinance No. 14-2116 3 A. A food vendor may seek an exemption from the prohibition under Section 9.15.110 due to a “unique packaging hardship” under Subsection B of this Section, or “unused inventory”a “financial hardship” under Subsection C of this Section. B. The food vendor must demonstrate that no reasonably feasible alternative exists to a specific and necessary polystyrene foam disposable food service ware to qualify for a “unique packaging hardship” exemption. C. The food vendor must demonstrate that before January 1, 2014, it purchased the polystyrene foam food service ware, which cannot be returned to the distributor, and, despite the food vendor’s best efforts, will remain in inventory on July 1, 2014, to qualify for an “unused inventory: exemption. both of the following to qualify for a “financial hardship” exemption: (1) a gross income under $300,000 on their annual income tax filing for the most recent tax year, and (2) with respect to each specific and necessary polystyrene foam disposable food service ware, that there is no feasible alternative that would cost the same or less than the polystyrene foam disposable food service ware. D. The food vendor may submit a written application for an exemption on a form provided by the Environmental Programs Division. The Director of Public Works designee (“Director”) may require the applicant to submit additional information or documentation to make a determination regarding the exemption request. A request for exemption shall be reviewed on a case-by-case basis, and may be granted in whole or in part, with or without conditions, for a period of up to six (6)twelve (12) months or to January 1, 2015, whichever comes first. The food vendor must apply for a new exemption period no later than sixty (60) days prior to the expiration of the then current exemption period to preserve a continuous exemption status. Each application shall be reviewed anew and will be based on the most current information available. The determination of the Director shall be final and is not subject to appeal. 9.15.130 Administrative Citation and Fine (a) Grounds for an administrative citation. An administrative citation may be issued upon findings made by the City Manager, or his or her designee, when any person or food vendor has provided EPS foam food service ware to a customer or violated any other provision of this Chapter. (b) Administrative citation fine amounts. Upon findings made under subsection (a), the person or food vendor shall be subject to an administrative citation pursuant to Chapter 1.10 of this Code. Fines for the administrative citation are as follows: (1) First citation: One hundred dollars ($100.00) (2) Second citation for the same violation within the same twelve-month period: Two hundred dollars ($200.00) (3) Third or any subsequent citation for the same violation within the same twelve- month period: Five hundred dollars ($500.00) 67 Draft Ordinance No. 14-2116 4 (4) Each day that any person or food vendor violates the provisions of this Chapter a new and separate violation occurs. (c) Administrative citation appeals and disposition shall be processed in accordance with Chapter 1.10 of this Code. 9.15.140 Severability If any section, subsection, subdivision, sentence, clause, or phrase of this Chapter is for any reason held to be unconstitutional or otherwise void or invalid, by any court of competent jurisdiction the validity of the remaining portion of this Chapter shall not be affected thereby. Section 2. This Ordinance shall be effective on July 1, 2014. Section 3. The City Clerk shall certify the adoption of this Ordinance and shall give notice of its adoption as required by law. Pursuant to Government Code Section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting of the entire text. * * * * * * * * INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 21st day of January 2014 and ENACTED at a regular meeting of the City Council of the City of Cupertino the 4th day of February 2014, by the following vote: PASSED: Vote: Members of the City Council Ayes: Noes: Absent: Abstain: ATTEST: APPROVED: ______________________ ______________________ Grace Schmidt, City Clerk Gilbert Wong, Mayor 68 CITY COUNCIL STAFF REPORT Meeting: February 4, 2014 Subject: Public Works Construction Project Updates. NO WRITTEN MATERIALS IN PACKET 69