FSP 03-07-2011City of Cupertino
Fiscal Strategic Plan Committee
Minutes
March '7, 2011
1. CALL TO ORDER
At 3:33 p.m. Carol Atwood called the meeting to order at Cupertino City Hall, 10300
Torre Avenue, Conference Room B, Cupertino, CA.
2. ROLL CALL
Present: Mark Santoro, Gilbert Wong, Carol Atwood, Kelly Kline, Aarti Shrivastava,
David. Woo, Mark Linder, Roger Lee, Timm Borden
Absent: None
3. APPROVAL OF MINUTES
Roger Lee moved to approve the minutes of August 24, 2010. Aarti Shrivastava
seconded and motion passed unanimously.
4. ORAL COMMUNICATIONS - None.
5 WRITTEN COMMUNICATIONS - None.
6. OLD BUSINESS
A. Streamlining Consent Calendar - Carol Atwood reviewed the FY 9/10 management
letter recommendation from Maze & Associates to streamline the consent calendar items
currently before City Council. The auditors concluded that many items "already have
appropriate approval controls at the organization level" and recommended to remove
them from the consent calendar. The Committee reviewed the list and proposed retaining
any bids for CIP Projects and that maintenance agreements related to development,
easements and final subdivision maps should be reported to Council but not via the
consent calendar process. Staff will bring this item to Council in the spring.
B. Paperless Agenda Process - Carol updated the Committee on the status of Agenda
Manager and the additional step of going paperless. The Clerk's office is currently
working on utilizing iPADS in lieu of the paper packet for the City Council and for the
Planning. Commission. A switch to a new "green" venue will save the City
approximately $30,000/year in paper cosy, and. staff time currently utilized for preparation
and delivery. Mayor Wong and Vice -Mayor Santoro both volunteered to work with the
City Clerk's office to test the program.
7. NEW BUSINESS
A. Charge of Committee — Carol reviewed the goal of the Committee given new
membership. The FSPC is to propose programs to the City Council which will place the
City in a balanced, sustainable financial position. Such proposals can deal with revenue
enhancement, expenditure reductions/best practices and reserve levels.
B. Financial Projections — Dave Woo discussed the current financial picture for the City
as well ,as the next five years. Property tax is struggling and permit fees are flat. Sales
tax and TOT revenue is on the rise, primarily due to Apple, Inc. This years' challenge
will be balancing a budget without RDA. subsidies to the General Fund and the revenue
from Hewlett Packard, which is estimated at approximately $1 million per year. No,_new
programs are projected at this time and it appears to be a status quo budget at best.
Outlying years show that the General Fund will go below the reserve levels approved by
the Council.
C. (g)Other- Aarti Shrivastava asked about adding a General Plan/Commercial Space
Amendment for zoning overlay. Discussion followed and committee agreed not to
pursue.
Several Committee members asked about the Apples Sales Tax Agreement and
discussion on an Apple Store added to future agendas. In addition, the Committee would
like to look at tax increases that benefit the City and schools.
8. ADJOURNMENT
The meeting was adjourned at 4:20 p.m.
Carol Atwood, Director of Administrative Services
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