Exhibit CC 2-18-14 Item No. 11 C - Draft Scope of Work
City of Cupertino Department of Parks and Recreation
Stevens Creek Boulevard to McClellan Ranch Preserve
Corridor Master Plan and Environmental Impact Report
Scope of Work
FEBRUARY 13, 2014 DRAFT
PHASE 1: OPPORTUNITIES AND CONSTRAINTS
During Phase 1, our team will develop an opportunities and constraints analysis that addresses the corridor
and its context, incorporating community input, as well as the team’s technical insights. We will also
commence the public engagement process, developing the Public Engagement Plan as one of the first
steps in the process.
The first TAG and MPAC meetings, stakeholder interviews and focus groups will occur in this phase, and the
community intercepts will be scheduled. Project management will begin, and will include a weekly
conference call with the Cupertino project manager or project management team to ensure the project
remains on track.
We will develop base maps using the best available site data. Our team members will also participate in a
full-day site inventory and analysis session, and we will meet in the field with key staff such as the golf pro
and Cupertino parks maintenance and pool staff. We will coordinate with the ADA Transition Plan survey
team to incorporate findings from that effort related to ADA compliance and accessibility.
The MIG Team will analyze the existing conditions information gathered from City and other data and its
own examination of the site. MIG will pay particularly close attention to circulation and access, infrastructure
and utilities, environmental and natural features, topography and drainage, existing park uses, parking,
neighboring land uses, and cultural and historic features.
In addition to preparing the site analysis maps and illustrations, MIG will prepare an opportunities and
constraints report that will be suitable for incorporation into the site master plan document prepared in
Phase 4. The opportunities and constraints report will present the site analysis; describe the context,
including site’s history; provide a baseline financial assessment of the operation of the parks within the
corridor; and review the capacity of the site to address recreation needs and trends (which will be further
explored in Phase 2).
The Corridor Plan and EIR will be integrated. Standards and guidelines for the Corridor Plan will be
deliberately crafted to mitigate potential impacts evaluated in the EIR. To the extent feasible, the Corridor
Plan will be a “self-mitigating” document. This proactive, integrated approach will minimize the need for
external mitigation measures, will streamline future CEQA review for future individual developments and
public works projects, and will allow the City to monitor the effectiveness of the Corridor Plan.
The EIR process includes several tasks that are described below. The budget ranges are based on our
experience with other EIRs of similar size and scope. The scope and budget will be refined with City staff. It
is assumed that City staff will provide recent CEQA and other environmental documents, and that one staff
member will be assigned as the EIR contact.
Deliverables: For all deliverables, MIG will provide a .pdf format version of the report to Cupertino for
distribution and review, and will revise it based on one set of juried and consolidated comments.
Task 1.1: Project Initiation Meeting
MIG will begin the project with a project initiation meeting with Cupertino key staff to exchange
information, refine the project schedules, discuss the public involvement process including tools and
responsibilities, and identify preferred communication methods and information flow for the master
planning component of the project. This will be scheduled to coincide with the Field Tour.
Task 1.2: Draft and Final Public Engagement Plan
As part of the final project scoping and project initiation, the MIG Team will work with Cupertino to develop
a draft and final Public Engagement Plan identifying target audiences, methodologies, responsibilities and
timelines for all aspects of the community and stakeholder involvement process. This will include an online
and social media strategy that is customized to Cupertino to take advantage of existing online tools and
networks, including establishing a project webpage on the Cupertino website (similar to the established
Stevens Creek pages). MIG’s ability to harness the power of existing social networks, both online and
traditional, will extend the reach of the project and engage more people in the process.
Task 1.3: Technical Advisory Group (TAG) Meeting #1
A technical advisory group (TAG) including representation from across Cupertino and potentially staff from
other agencies, such as Santa Clara County or the MidPeninsula Open Space District, will meet periodically
throughout the project. At key points in the process, the MIG Team will meet with this group to solicit
feedback on work products and seek guidance on plan development, including aligning projects with other
efforts and potential funding streams.
Task 1.4: Master Plan Advisory Committee (MPAC) Meeting #1
The Master Plan Advisory Committee will represent the community and will meet periodically throughout
the project. We recommend that this group include representation of broader interests (environmental,
recreation, neighborhood, inclusivity, financial stability), and not just include current user groups and
stakeholders. This group will meet at least four times, and we have provided an additional “per meeting”
cost in case additional meetings are required.
Task 1.5: Stakeholder Interviews (16) & Focus Groups (3)
Stakeholder interviews are one-on-one sessions with key informants, allowing for in-depth discussion. This
methodology provides a means for interviewees to address potentially sensitive topics more candidly than
they might in an open forum. We recommend stakeholder interviews with each of the existing user groups,
as well as with those who have been especially vocal about this corridor or issues such as recreation, historic
preservation or the environment. Focus groups organized around key topics provide an opportunity to hear
specific viewpoints on needs and issues. This methodology is an effective tool for engagement of
immediate neighbors early in the process, as well as with interest groups (e.g., trails advocates, natural
resource advocates, historic preservation advocates, recreation user groups)
Task 1.6: Community Intercepts (2)
Community intercepts take the process out to the community, with a booth and interactive display boards
at popular community events or well-visited locations. We intercept people in places and at activities they
are already attending, attracting a broader population than a more traditional planning meeting. This
method can be used within the parks in the corridor, but we also recommend conducting intercepts at
other popular locations in Cupertino that attract target populations. We have successfully engaged people
at farmer’s markets, libraries, schools and shopping centers, as well as at parks and special events.
Additional community intercepts can be staffed by the MIG Team, Cupertino staff or even volunteers, using
materials and easy-to-use reporting procedures developed by MIG.
Task 1.7: Base Map
Using the available base data from Cupertino, MIG will develop a base map of the project site, assembling
the relevant information on the project site and the surrounding area, including circulation, land use, project
area conditions and other information as appropriate.
Task 1.8: Field Tour and Site Analysis Mapping
MIG will tour the site, make field notes, take photos, and begin to evaluate the opportunities and
constraints. Cupertino staff and any invited stakeholders will join the MIG team during a portion of the site
tour. This information will feed into the base map and the site analysis maps.
Prior to conducting the site visit, MIG biologists will review available background information pertaining to
environmental resources in the vicinity of the project corridor to document potential sensitive habitats or
special-status species that may occur in the vicinity of the Project corridor. Information that will be reviewed
includes (but is not limited to): 1) the U.S. Fish and Wildlife Service (USFWS) list of listed, proposed and
candidate species that may occur in Santa Clara County; 2) the California Department of Fish and Wildlife
(CDFW) California Natural Diversity Data base (CNDDB) list of listed, proposed, candidate or sensitive
species that may occur in Santa Clara County; 3) the USFWS National Wetland Inventory data base; 4) local
planning documents, including the Cupertino General Plan and Santa Clara Valley HCP; and 5) any previous
biological studies prepared for the proposed project corridor study area and/or surrounding sites. Based on
this search, a list of sensitive species with potential for occurrence within the project site will be generated.
As indicated in discussions with City staff, MIG will use current available information and mapping from
project corridor EIRs and will update to reflect current corridor conditions. MIG assumes that no extensive
baseline field mapping effort will be necessary for this task.
Following the review of existing biological data and regulatory information, MIG will conduct a general
biological site survey to confirm presence or absence of conditions identified in the desktop analysis, to
include habitat that may be present on-site and identify any sensitive biological resources that may be
subject to local, state or federal regulations. The project site will be assessed using standard survey
technique; primarily line transects and spot checking, for potential habitat for special-status species. The
field survey will serve to document and map existing plant communities and wildlife habitat within the
proposed Project corridor, and the potential for occurrence of special-status species and important
biological resources. Plant communities and other potentially sensitive biological resources may be
mapped using Global Positioning Satellite (GPS) or digitized from field maps into ArcGIS 10. Plant and
animal species observed on-site during the survey will be recorded, and representative site photographs
will be taken during the survey. The field survey will also serve to update/verify the limits of natural resource
mapping and information associated with background document/data base review.
Task 1.9: EIR Baseline Traffic Study: Data Collection & Field Observations
Fehr & Peers will begin their portion of the EIR process by collecting traffic data and observing field
conditions. In order to establish a traffic baseline in the surrounding area, which is largely residential, they
will conduct tube counts on roadways near the park sites and intersection turning movement counts at
major intersections along the access routes to the plan area. Due to the understanding that trips passing
through the neighborhoods near the project site are of concern to the community, they will collect 7-day
tube counts at the following locations to better understand neighborhood traffic patterns:
• Byrne Avenue between Almaden Avenue and San Fernando Avenue
• Byrne Avenue between Alcazar Avenue and San Fernando Avenue
• San Fernando Avenue east of Byrne Avenue (Blackberry Farm driveway)
Fehr & Peers will also count vehicle turning movement, pedestrian, and bicycle volumes for the morning
(6:30 AM-9:30 AM) and evening (4:00 PM-7:00 PM) peak traffic periods at the following study intersections:
• Byrne Avenue/McClellan Road
• Orange Avenue/Stevens Creek Boulevard
• Phar Lap Drive-Golf Course driveway/Stevens Creek Boulevard
Finally, Fehr & Peers will perform field observations of the project site, surrounding neighborhoods and
intersections noted above during the peak periods to establish data on current traffic patterns, queuing and
safety issues.
Task 1.10: Opportunities and Constraints Analysis
MIG will analyze the existing conditions information gathered from Cupertino and its own examination of
the site. MIG will pay particularly close attention to circulation and access, infrastructure, environmental and
natural features, riparian characteristics, topography and drainage, water resources, and neighboring land
use.
Following the review of existing information and site reconnaissance, MIG will prepare a Biological
Resources Report that documents the potential for sensitive biological resources to occur in the Project
corridor, such as those considered sensitive under CEQA (that may result in significant impact) or those
subject to regulation by a resource agency, requiring a permit or other formal authorization for project-
related impacts. The report will include a discussion of methods and results of the literature review and field