Exhibit CC 03-18-14 Item #2 Feb 25 Council MinutesCUPERTINO
OFFICE OF ADMINISTRATIVE SERVICES
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3202
(408) 777 -3220 • FAX (408) 777 -3109
To: City Council
From: Library Commission
Date: March 17, 2014
Subject: 2014 Cupertino Library Commission Work Plan
The following summarizes the Cupertino Library Commission's planned work program for
calendar year 2014.
L EFFECTIVE, INFORMED ADVOCACY AND OUTREACH:
Commissioners are committed to :reaching out to all segments of the Cupertino
community in communicating the many benefits provided by the Cupertino Community
Library through its holdings, partnerships, services, and programs. Specific annual plans
include:
1. On a continuing effort, we will enhance our effectiveness as spokespersons for the
Library through developing best practices for community engagement, maintaining
our knowledge on library resources, and familiarizing ourselves with available
Library outreach materials. Recent educational events attended by the Commissioners
included speech from County Supervisor Joe Simitian and presentation on future of
libraries by Sandy Hirsh, Director of the School of Library and Information Science
at San Jose State University.
2. We will coordinate with Library staff to utilize opportunities, when we are in
attendance at Library functions, to speak to audiences on behalf of the city and its
support of the Library and to encourage input to the Commission on Library issues.
3. In collaboration with Cupertino City staff, we will continue to support a
communication channel allowing the community to provide input to the
Commissioners, raise issues, and :receive responses. We will cornmit to responding to
all issues raised by the community to the best of our abilities.
4. Helping each other, we intend to undertake deliberate outreach to groups representing
a cross - section of the Cupertino community. The groups may include, but are not
limited to: Rotary Club, Kiwanis, Chamber of Commerce, PTAs, and other -
associations. Our approach incorporates scheduling these opportunities
collaboratively, helping each other prepare for and support these commitments, and
providing positive feedback to support our improved performance.
5. We will schedule regular appearances at meetings of the Cupertino City Council and
will seek, over the course of the year, to present to each of the other City
Commissions in addition to our routine participation with the Mayor's Meetings.
6. We will continue to participate in community events as representatives and advocates
of the Library and to improve our understanding of the needs and reactions of the
1
community. Examples of past and continuing events include Silicon Valley Reads,
Poet Laureate activities, Earth Da,y, Cherry Blossom Festival, Diwali Festival, Fall
Festival, SF Shakes performances, Cultural and Performing Arts series.
7. When attending events, we will take care to wear city issued nametags as
identification and to indicate we are approachable.
II. TECHNOLOGY AND DIGITAL RESOURCES:
As digital resources become more pervasive and digital content based products and
services become more sophisticated, the Commission recognizes that educating the
community about these digital resources and providing access to these resources are
important aspects of the Library's mission.
1. Members of the Library Commission, not to exceed two, will explore the landscape
of digital services provided by the SCCLD relative to other leading library systems to
recommend projects to be undertaken by the Commission in technology and digital
resources. Potential projects include the supporting the evolution of Tech Toolbar,
the redesign of the CupertinoLibrary.org website, and the introduction of 3D printing
to the Library.
2. We will receive briefings from Library staff on the nature, use, and popularity of
digital library resources and how to access them.
3. We will review reports on digital :resource usage to understand trends in community
usage. Note that statistics on digital resources are not specific to Cupertino, but
represent usage across the Santa Clara County Library District (SCCLD).
4. We will attend trainings related to accessing and using digital resources, in part as a
supporting activity to the Effective, Informed Advocacy and Outreach section
outlined above.
5. Members of the Library Commission, not to exceed two, will seek an appropriate
collaboration with the Cupertino Library Foundation. This effort is also referenced in
Partnerships and Collaborations, below.
III. CUPERTINO POET LAUREATE PROJECT:
The Library Commission has consistently maintained a strong presence as an equal partner in
collaboration with the Cupertino Library Foundation and the Friends of the Cupertino
Library in initiating and sustaining the Poet Laureate Project.
1. We will continue to assist Poev Laureate in planning and executing programs
including public readings, coffee house gatherings, poetry workshops, citywide
contests, and specialized events for children and teens.
IV. PARTNERSHIPS AND COLLABORATIONS:
Cooperation with other city services, community groups, and SCCLD activities engaged
with the Cupertino Community Library are highly significant to the Commission.
I. We will continue to nurture relationships with the Cupertino Library Foundation and
the Friends of the Cupertino Library.
2. In the coming year, we will consider collaborating on the project identified by its
Working Group (described in section II part 1, above) with the Cupertino Library
Foundation.
V. SUSTAINABILITY INITIATIVES:
The Library Commission is committed to addressing both the macro- and micro- levels of
sustainability at the Library and in its own efforts.
1. Along with the City of Cupertino Sustainability Manager, the Cupertino Community
Librarian, SCCLD staff, and other interested parties, we will plan a multi -part
Sustainability Speakers Series for children, teens, adult, and seniors. Current plans
are to have the children's event coincide with Earth Day celebration events, the teen
event to be high tech related, the adult event to be related to global warming, and the
senior event to be health related and potentially coordinated with the Park and
Recreation Department and P1aneTree Health Information Center.
2. We share the pride the City of Cupertino and the Cupertino Library have in the
energy- efficiency and resource sustainability choices characterizing the facility and
its operations. Ideas to enhance these will be high in the Commission's priorities with
respect to Facilities, Accessibility, and Library Hours, below.
3. We note the synergy between its sustainability focus and applications of Technology
and Digital Resources, above, as supporting the `24/7 Library,' accessible anywhere,
anytime.
VI. EDUCATION INITIATIVES:
The Commissioners recognize the importance of education to the residents of Cupertino as
well as the significant role that the library plays in fulfilling the education needs of the
community.
We will explore, with the Cupertino Community Librarian and staff, ways to
coordinate more closely with local area schools to provide educational resources to
students.
VII. FACILITIES, ACCESSIBILITY, AND :LIBRARY HOURS:
Commissioners continue to be vigilant and engaged on issues affecting parking, pedestrian
safety, library hours, City Council budget allocations, and various other matters arising. The
Commission would like to draw the attention of city staff and the City Council to the
Commissioners'- willingness and availability to consult on such matters, both to investigate
.issues and to recommend solutions advantageous to all parties.
1. We are closely following the planning and development of Library expansion
projects, including the expansions of Library indoor space and parking spaces.
2. Members of the Library Commission, not to exceed two, will work with the Public
Works Department to provide input on development projects related to the Library.
VII. OTHER ACTIVITIES as requested by the City Council or as agreed to by the
Commission.
[Approved by consensus of the Cupertino Library Commissioners in attendance on March 5,
2014.]
D
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61-Offolul
Agenda
• Library Usage
• 101hAnniversary &Gateway to Learning
• 2014 Library Commission Work Plan
Current Status —Feb 2014 Snapshot
Visitors Adult /Teen Children's Materials Virtual Collection Total Circulation
Materials Circulation Circulation (SCOLD)
2013 2014 2013 2014 2013 2014 2013 2014 2013 2014
76,077 71,772 95,797 87,978 136,577 130,975 16,401 22,169 232,565 218,953
YEAR PROGRAMS ATTENDANCE VOLUNTEERS
SCHOOL- SCHOOL -
year AD II T TEEN PRESCHOCII ACE TOTAL ADULT T TEEN PRESCHOOL ACE TOTAL TOTAL HOURS
2013 15 3 20 19 57 412 85 1282 911 2690 869
2014 15 8 18 20 61 587 260 1211 790 2848 673.25
Year over year trends
• Physical circulation and visitors slight decrease
• Virtual collection circulation up dramatically (^'35%)
• Growing popularity in community programs
Library continues to be hub for learning and
community engagement serving Cupertino residents
Programs serving all segments of
Cupertino community
Silicon Valle
Sunday, Februa y'T3d—s Children's Author Todd Parr
'Cupertino Community Halo p rn
Groundhog Day: A Hble Experience
On Wednesday, January 29, several dozen child
hole in the library Story Room. Children alseo Wye
on Fe_ b�ruarY ?_wit
Children's author Todd Parr delighted over 70 chi Slee
Valley Reads on Sunday y, February 16 Several clp and I'Oln Health
Y praised and autographed. S Wednesday, February 26, 7 - 8:30pm
Special Cupertino Community Hall
On Wednesday, Dr. Eddie Cheng and Kri!
treatments for insomnia and obstructive sl
Fddie C'heng, AID PhD is a board certifii
30 years of clinical and teaching experieni
r u.. o 3:00 p.m.
Thursday: February -
� :
Cupertino Library Story Room led ox, er 100 at'
Children's librarian Jenny Robinson enthusiastically
Children used a ariet} of mannraithf i °a .
reen Teen •
3 new Teen Volunteers ere inducted ter,
51h. Volunteers from Cupertino's Chap
hardening tutorial. To date, the Green Tees
It the West Valley Community Services Fc
I-
Game Da for Teensy
I Thursday, Janua
I Cupertino Librar P from 4 - 5:30pt
Students in y Story Room
the de grades 7 and up came to
Cupertino Library! The Teens alsc
received program.
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10TH ANNIVERSARY I GATEWAY TO LEARNING
• n ingartinn I ohrnr®® ralahrntinp 10th nnnivP-r -rary at
current location on October 18, 2014
• Cupertino Library — Gateway to Learning —fun
educational activities for all ages
• 3D .P- rinti ng
• Retirement Plans
• Senior Outreach
• Science 'Evening
Baby Storytime
• Garden Program'
Book of the ,Month
•
Summer ,Readin,g
., .
10TH ANNIVERSARY
GATEWAY TO LEARNING
LearningExpressTM
Practice tests, exercises,
skill - building courses
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Learn a new language
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Value Line®
Information and advice on
stocks, mutual funds, securities
THE VALUE LINE
vo Investment Survey'
WNV W.Vnluclinc.com
Brainfuse
Homework assistance via
Internet with live tutors
Live Help
I Live online help from expert
1 tutors
2014 Library Commission Work Plan
• Juggling Program for children
• High tech teen event
• Global warming Technology &
Senior health Digital
• Resources
Sustainability
Speaker
Series
Advocacy &
Outreach
Facilities &
Expansions
�--� Partnerships
• Facilities expansion &
• Parking improvements Connections
• Tech Toolbar
• Cupertinol.ibrary.org
• 3D Printing
Cupertino
Poet Laureate
Educational
Engagement
• Cupertino Library Foundation
• Friends of Library
- THANK YOU!
l love this library,
" public librar it is truly an excellent . should exist... and model for how they
died and I have been diagnosed
My husband recently has g1Ven me a close
with a heart condition. The Iibro�Yp short time. It has
destination to leave �eW house optive medical DV&'CDs
provided me w► books ,& DVDs
access to Planetree, enter e evening.,
1 also love seeing
to keep me company
the little children at play...
1 love to travel to different places and meet interesting
people but I'm a senior with limited income and can't
walk too much. That's why I love the library — I get to
do what 1 love without any problem.
Cite of Cupertino
March 18th Cite Council Meeting
Water Resource Status &
Conservation Update
Roger Lee
Assistant Director,
Public Works
rogerl @cupertino.org
Overview
• Cupertino Water Resources
• Current / Historical Rainfall
• Where Water is Used
• Current Actions:
• Conserve:
• Operations & Improvements
• Sector - Focused Programs
• Coordinate: Partner Programs
• Communicate: Civic Media
• Future Opportunities
• Questions?
CUPERTINO GREEN
Erin Cooke
Sustainability Manager,
Office of the City Manager
erinc cupertino.org
City.of Cupertino, March 2014 Water Resource &Conservation Update
U.S. Drought Monitor
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Source:. California Drought Monitor. Map. S— ree:The.U.S.
Drought Mun or The National Drought Mitigation Center.
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3/18/2014
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manta Clara Valley Water District
Water Resources
• Groundwater Storage (normal is • Treated Water
above Soo, 000 AF) • Poor water quality in the Delta
• Total storage at the end of 2014 and in San Luis Reservoir
is projected to be 212,000 acre- • Imported water quantity is
feet reduced
• SFPUC (Retch Hetchy,
10% reduction
• Groundwater (40 -50 %)
• Treated water (30-38%)
• SFPUC (16 -19 %)
• Recycled (5 %)
• Other (4-5%)
City of Cupertino, March 2014 Water Resource & Conservation Update 3
NNOWN
a i nfa l l
(2011
to date)
Rainfall,
7 .09(1
943"
4.76" to date
of Avg.
49%
63%
396/0 to date
Rainfall
(1874 -2009)
3.5
3.0
2.5
Average: 14.5" per year
2.0
• Lows to 4.8"
t.s
_
• Highs to over 30"
1.0
0.5
0.0 .
Jan Feb Mar
Apr May Jun
Jul Aug Sep Oct Nov
Dec
City of Cupertino, March 2014 Water Resource
&�Conseivation Update
4
3/18/2014
2
er Availability
1. Drought conditions
2. Regulatory / wateU
Conserve, coordirY-Lte and communicate
City of Cupertino,. March 2014 Water Resource & Conservation Update
3/18/2014
3
GRACE -based Surface Soil Moisture
January,96, 2014
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er Availability
1. Drought conditions
2. Regulatory / wateU
Conserve, coordirY-Lte and communicate
City of Cupertino,. March 2014 Water Resource & Conservation Update
3/18/2014
3
Where Water is Used
• 192 acres parks, athletic
fields and open areas
• 32 acres of improved
medians and right of
way
• Memorial. Park pond
• Golf course
Water Consumption (buildings to irrigation)
Facilities. S% .
School Fields,
City of Cuperti no, March 2014 Water Resource & Conservation Update 7
8
3/18/2014
M
_..._ ..........
.._..__
rr
Actions
[oilCurrent
CUPERTINO GREEN
Conserve *
Coordinate*
Communicate
• Parks, S Tort Fields ,
• City Indoor & Outdoor
• State & partner
School Sites, Medians
Irrigation schedule:
Water Conservation
programs
• In revious d periods
dry P
Programs:
Drought
clearinghouse -
re uced from 5 water
days /week to 4 water
www.cupertino.org/green
http: /7wWw.opeca.go
• GreenBiz:
v/s droughtinfo.pho
days /week
www.cupertino.org/
Learn.more -
• Mowing
greenbiz
www.saveourh20.org
• Since 2oo8 to present
increased mow height
Growing Greener Blocks:
g
Santa Clara Valley
Water District -
from z" to 2.5"
www.cul2ertino.org/
www.valleywater.org
• Improvements
greenerblocks
• Bubbler / spray
• green @school:
conversions to drip
coming soon!
• Plant replacement
Mulch
8
3/18/2014
M
Current Actions
Conserve Coordinate Communicate
uture Opportunities: City
Conserve Coordinate Communicate
• Reduce water at turf and median . Deploy utility • Civic Media Campaign
plants 4 days /week
accounting
• Continue system improvements
software to
• Consider non - operation / reduced
increase
hours of water features:
accountability
• Memorial Park Fountain
and transparency
• Community Hall Fountain
• Effects of using less water:
• Further refine
• + Dry /brown areas in parks &
programming of
fields
irrigation,smart
• + Turf healing time
controllers
• + Fertilizers to promote growth
• + Herbicides to control weeds
• + Aeration of turf to retain
water
City of Cupertino, March 2014 Water Resource &Conservation Update
THE OFFICIAL CAR Of
SUMMER 2013. ;
httrna ac i /uo Ev Nd
/Ph- ,G,1Ier ,1 -alas to
3/18/2014
5
uture Opportunities: YOU!
6 •
Save Water @ Work
g•eenbiz
• GreenBiz Cupertino - www.greenbiz.org
CUPERTINO
Connects your business to indoor & outdoor conservation actions
• Provides FREE water- saving equipment (thanks to the SCVWD!)
• Promotes local GreenBiz - certified nurseries (Yamagami's)
reen
9 @home •
Save Water @ Home
• Indoor Assessment: www.acterra.org /green(a)home
• Do- It- Yourself ..www.cupertinolibrary:orc
ine
• Water Wise House Call: www.valleywater.or
•
Save Water @ School
• green @school - erinc cupertino.org
•
Learn more!
• Drought clearinghouse -
iSi Y W!
http: / /www.opr.ca.gov /s droughtinfo.php
on
Learn more - www.saveourhzo.or�
«� ,p kw k• o.
Santa Clara Valley Water District - www.valleMater.org
uestions?
3/18/2014
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