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CC 02-18-2014CUPERTINO APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Meeting Tuesday, February 18, 2014 CITY COUNCIL. MEETING PLEDGE OF ALLEGIANCE At 6:48 p.m. Mayor Gilbert Wong called the regular City Council meeting to order in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA and led the Pledge of Allegiance. ROLL CALL Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry Chang, Orrin Mahoney, and Mark Santoro. Absent: None. CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Proclamation to Joshua Robinson recognizing his achievement of earning Eagle Scout Recommended Action: Present proclamation Mayor Wong presented the proclamation. 2. Subject: Proclamation celebrating the 35th Anniversary of the Toyokawa, Japan and Cupertino, USA Sister City relationship postponed from December 17 Recommended Action: Present proclamation Mayor Wong presented the proclamation.. Tuesday, February 18, 2014 Cupertino City Council 3. Subject: Proclamation to the Toyokawa Sister City Committee - postponed from December 17 Recommended Action: Present proclamation Mayor Wong presented the proclamation. 4. Subject: Presentation of Lunar New Year posters from the Hsinchu Sister City Committee Recommended Action: Receive the presentation Angela Chen and Chia Ching Lin from the Hsinchu Sister Committee presented a poster to Cupertino Librarian Gayathri Kanth and a poster to the City Council. 5. Subject: Housing Commission annual update Recommended Action: Receive presentation Written communications for this item included a PowerPoint presentation. Commissioner Nicole Maroko presented the annual update via a PowerPoint presentation. She highlighted the General Plan 2015 -2023 Housing Element update; the Below Market Rate (BMR) for- -sale program; the Community Development Block Grant (CDB'G) program; and the General Fund Human Service Grants (HSG) program. Council received the update. POSTPONEMENTS - None ORAL COMMUNICATIONS Anjah Kausar, Executive Director of the Cupertino Chamber of Commerce thanked Mayor Wong and Council for attending the Lunar New Year luncheon. She also invited everyone to the STAR Awards on March 22 at 6:15 p.m. at the Cypress Hotel. The Citizens of the year are Helene Davis and Hsing Kung, the Large Business of the Year is PG &E, the Small Business of the Year is Bitter + Sweet, the Ambassador of the Year is Patty Peterson, and the President's Award will go to Mahesh Nihalani. Tickets are available at www.cupertino- chamber.or.g. Tuesday, February-18, 2014 CONSENT CALENDAR Cupertino City Council Sinks moved and Mahoney seconded to approve the items on the -Consent Calendar. Sinks noted that he would recuse himself from voting on item number 12. Ayes: Chang, Mahoney,- Santoro, Sinks, and Wong. Noes: None. Abstain: None. Absent: None. Recuse: Sinks recused on item number 12. 6. Subject: Approve the February 4 City Council minutes Recommended Action: Approve the minutes 7. Subject: Accept Accounts Payable for period ending January 17, 2014 Recommended Action: Adopt Resolution No. 14 -117 accepting Accounts Payable for period ending January 17, 2014 8. Subject: Accept Accounts Payable for period ending January 24, 2014 Recommended Action: 'Adopt Resolution No. 14 -11.8 accepting Accounts Payable for period ending January 24, 2014 9. Subject: Accept Accounts Payable for.period ending January 31., 2014 Recommended Action: Adopt Resolution No. 14 -119 to accept Accounts Payable for period ending January 31, 2014 10. Subject: Consider updates to the City's Policies and Guidelines on Sister Cities and International Delegate policy Recommended Action: Approve recommended updates to the City's Policies and Guidelines on Sister Cities and International Delegate policy Written communications for this item included: emails to City Council, a staff memo to Vice Mayor Sinks regarding budget and actual expenditures, and an updated redline on the Policies and Guidelines on Sister Cities for City of Cupertino. Director of Parks and Recreation Carol At'Alood reviewed the staff report. Mayor Wong asked a representative from each sister city to summarize their program: Lucille Honig - Toyokawa Chia Ching Lin - Hsinchu (Angela Chen also answered questions) Mahesh Pakala - Bhubaneswar (Anjali Kausar also answered questions) Helene Davis - Copertino Tuesday, -February 18, 2014 Cupertino City Council The following individuals, spoke in support of the sister city program: Nathan Chen Janaye Sakkas Patricia Wei Josh Miller Grace Hsue. Vicky Tsai .Angela Chen Lucille Honig Virgil Klein Helene Davis Mark Chen Santoro moved and Mahoney seconded, and the motion carried unanimously, to approve the following updates to the City's Policies and Guidelines on Sister Cities and. International Delegate policy: • Require a 501c3 application to become a new sister city • Staff to look into insurance question for sister cities • Provide -a small meeting room once a quarter or four times a year for sister cities who do not have student exchange programs (must have 501c3 status for free use of the rooms) • Modify the policy of two times a year to three times a year to provide a large meeting room for sister cities who do have student exchange programs (must have 5016 status for free use of the rooms) • Sister cities will not be charged for a night attendant • For a sister city to qualify for student exchange status must have a minimum of 10 students and must be open to any Fremont Union High School district boundaries at large • Add to the policy that the City of Cupertino will pay for 1/2 of a plane ticket for Council members, maximum of one time per year per member and the trip must be part of an official sister city delegation • Staff will account for room use and staff time for budgeting purposes 11. Subject: Approval of an agreement for consultant services for the Stevens Creek Boulevard to McClellan Ranch Preserve Corridor Master Plan Recommended Action: Staff recommends that the City Council approve the following: 1. Authorize the City Manager to execute a consultant agreement with MIG to provide services to the City that will result in a comprehensive master plan Tuesday, February 18, 2014 Cupertino City Council for the corridor and associated Environmental. Impact Reports (EIR), for an amount not to exceed $425,000; and 2. Appropriate an additional $180,000 to provide for the expanded EIR cost and alternatives ($150,000) and noticing, meetings and supplies ($30,000), for a total budget not to exceed $480,000; and 3. Authorize the City Manager to approve Contact Change Orders (CC 0) for Items 1 and 2 above to the extent that totafexpenditures do not exceed the total amount of the project budget 12. Subject: Professional Plan Check Services for auditorium project Recommended Action: Authorize the City m; Services Agreement with CSG Consultants, Inc. i the Apple Campus 2 corporate auditorium in the Council member Sinks recused. himself from v 13. Subject: Purchase and Lease After.Sale of Propert} Recommended Action: Adopt Resolution No. 14 lease after sale of property at 22050 Stevens Creek George and Yoshiko Blesch, in the amount of Manager to execute all necessary documents to lease agreement Santoro moved and Chang seconded to adopt I purchase and lease after sale of property at 221 357 -10 -002) from George and Yoshiko Blesc authorizing the City Manager to execute all ne acquisition and the lease agreement. The motion the Apple Campus 2 corporate Eiger to execute a Professional provide plan check services for ount of $421,580 on this item. -120 approving the purchase and Boulevard (APN 357 -10 -002) from $1,575,000, authorizing the City complete the acquisition and the lution No. 14 -120 approving the Stevens Creek Boulevard (APN in the amount of $1,575,000, nary documents to complete the unanimously. 14. Subject: City Project, 2013 Pavement Maintenance Phase 1, Project No. 2013 -01 Recommended Action: Accept Project No. 2013 -01 SECOND READING OF ORDINANCES — None PUBLIC HEARINGS - None ORDINANCES AND ACTION ITEMS - None Tuesday, February 18, 2014 Cupertino City Council REPORTS BY COUNCIL AND STAFF Council members highlighted the activities of their committees and various community events. ADJOURNMENT At 10,:47 p.m., Mayor Wong adjourned the meeting to Tuesday, Feb 25 at 6:45 p.m. for a special meeting to hear items regarding Main. Street and, a Call for Review of a Planning Commission approval, Community Hall Council Chamber, 10350 Torre Ave. Cupertino, CA. Grace Schmidt, City Clerk Staff reports, backup materials, and items distributed at the ,City Council meeting are available for review at the City Clerk's Office, 777 -3223, and also on the Internet at www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet. Most Council meetings are shown live on Comcast Channel 26 and AT &T U -verse Channel 99 and are available at your convenience at www.cupertino.org. Click on Agendas & Minutes, then click Archived Webcast. Videotapes are available at the Cupertino Library, or may be purchased from, the Cupertino City Channel, 777 -2364.