P&R 02-06-2014 (Amended)APPROVED AMENDED MINUTES
PARKS AND RECREATION COMMISSION
CITY OF CUPERTINO
Regular Meeting
Thursday, February 6, 2014 at 7:00 p.m.
Community Hall, 10350 Torre Ave., Cupertino, CA
Note: This meeting will be televised
1. CALL TO ORDER
Chair David Fung called the meeting to order at 7:03 p.m. in the
Community Hall Council Chamber, 10350 Torre Ave., Cupertino, CA.
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PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present:
Commissioners absent
Staff present:
David Fung, Darcy Paul, Geoff Paulsen, Judy
Wilson, Neesha Tambe
None
Carol A '.-wood, Donna Henriques
MISCELLANEOUS - NO ACTION REQUIRED
A. Staff oral reports
Director of Parks and Recreation, Carol Atwood, welcomed the two
new Commissioners, Judy Wilson and Neesha Tambe.
Director Atwood reported or► the following:
1.) The Sports Center Open House in January was very
successful and well- attended. In the next 18 - 24 months,
the Sports Center will be undergoing three Capital projects:
a.) a new multi -use sport court will be built near the
front entrance
b.) the retaining wall encroaching on three tennis
courts will be repaired
c.) resurfacing the tennis courts
Director Atwood thanked Sports Center Staff for doing such
a great job on the Open House.
2.) The Mary Avenue Dog Park Grand Opening scheduled for
this Saturday, February 8, has been postponed due to bad
weather and more rain is predicted. The new date has not
been determined but will be announced on the City's
website.
3.) Two firms .have been interviewed for the Corridor - Master
Plan project and the recommended firm will be taken to
Council on February 18; for final approval. Public input and
stakeholder meetings will be scheduled after the final
decision is made.
B. Commissioner contacts
Commissioner Fung reported the Commission gave their FY 2013 -
2014 work plan presentation to the Council last Tuesday, February
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Commissioner Paulsen reported he has been attending the General
Plan meetings. He said the Teen Commission attended also and
presented some very progressive ideas regarding the General Plan.
Commissioner Paul and Commissioner Paulsen attended the
Mayor's State of the City address and several of the Parks and
Recreation's CIP projects were mentioned.
5. MINUTES OF PREVIOUS MEETING
A. Regular meeting of January :2, 2014
Action: Commissioner Paulsen asked to have Joanne McFarlin's
name and business corrected to Acterra in the minutes and made
a motion to approve the amended minutes. Commissioner Paul
seconded the motion. The motion carried with new
Commissioners Wilson and 'Fambe abstaining.
6. ORAL COMMUNICATIONS - None
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7. NEW BUSINESS
A. Vote for Chair /Vice -Chair
Chair Fung opened the nominations for Chair.
Action: Commissioner Fung nominated Darcy Paul for Chair.
Commissioner Tambe seconded the motion. The motion carried
unanimously.
Chair Fung opened the nominations for Vice Chair.
Action: Commissioner Wilson nominated Geoffrey Paulsen for
Vice Chair. Commissioner Tambe seconded the motion. The
motion carried unanimously.
Commissioner Fung turned the gavel over to the new Chair, Darcy
Paul.
B. Comprehensive Program Survey
Director Atwood said the Commission and the City Manager have
asked for a Comprehensive Program. Survey of the users and non-
users of the Parks and Recreation programs. The two firms being
considered for the Corridor Master Plan, have committed to doing
a City -wide "needs assessment" survey of what amenities
constituents would like to see in the Corridor and in City parks. In
addition, the firm that is chosen, will attend various City- sponsored
special events and survey attendees at those events.
The Cupertino Union School District has recently released "Peach
Jar" who sends out "efliers" in order to go green and use the
program to reach out to their school community. Director Atwood
will be talking to CUSD to see if Parks and Recreation can
"piggyback" with them in using this software to reach out to the
community. She will also send to the Commission, a list of
recommended marketing, and outreach sites and applications that
she received at the NRPA Conference.
Commissioner Tambe asked if the phone survey will reach out to
only registered voters or reach out to all community members.
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Director Atwood said she will find out and report back to the
Commission.
Commissioner Fung asked if the Commission could see the content
of the survey before the results come back. When the survey
questions are completed, Director Atwood will bring it to the
Commission for review before it is implemented.
Commissioner Paulsen suggested surveying local companies also
to see what amenities they would like to have in City parks and
facilities. Commissioners Fung and Paulsen also suggested asking
non - registered voters and having the survey in other languages in
addition to English.
C. Quinlan Community Center Upgrades
Director Atwood presented the proposed new color schemes for the
Quinlan Community Center upgrades. She asked the
Commissioners to stop by Quinlan to see the exterior colors that are
painted on the outside wall near the gazebo and provide their
feedback. In addition to the new interior and exterior colors,
Quinlan will have new flooring in the lobby, walkways, and in the
Cupertino Room.
The Commissioners asked various questions regarding the
products and materials used in the upgrades and Director Atwood
will ask the consultant a-rid bring the answers back to the
Commission.
8. OLD BUSINESS
A. Review FY 2013 — 2014 Commission's Work Plan schedule
Director Atwood reviewed the Work Plan schedule with the
Commission and said the items on the upcoming agendas are on
track except there might be a slight delay in the McClellan Ranch
Preserve Barn Renovation project discussion in March due to a
flood plain issue.
9. ADJOURNMENT — Chair Paul adjourned the meeting at 8:03 p.m.
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Respectfully submitted,
Donna Henriques, Administrative Assistant
Minutes approved at the March 6-2014 regular meeting