14-047 Perkins+Will consultant services for architectural services for Civic Center Master Plan & Parking Garage Conceptual Planning OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE•CUPERTINO, CA 95014-3255
TELEPHONE: (408)777-3223•FAX: (408)777-3366
WEBSITE:www.cupertino.org
CUPERTINO
March 10, 2015
Perkins+Will
185 Berry Street, Lobby One, Suite 5100
San Francisco, CA 94107
Re: 1St Amendment to agreement for services.
Enclosed for your records is a fully executed original copy of the agreement with the City
of Cupertino. If you have any questions, please contact the Public Works Department at
(408) 777-3354.
Sincerely,
Andrea Sanders
Senior Office Assistant
City Clerk's Office
Enclosure
cc: Public Works
PU,000 se374
-W�/s=,�,o
FIRST AMENDMENT AGREEMENT BETWEEN THE CITY OF. CUPERTINO'AND
PERKINS +WILL FOR URBAN PLANNING &ARCHITECTURAL SERVICES FOR
THE CIVIC CENTER MASTER PLAN &PARKING GARAGE CONCEPTUAL
PLANNING
This First Amendment to the Agreement between the City of Cupertino and PERKINS+
WILL, for reference dated January 21, 2015, is by and between the CITY OF
CUPERTINO, a municipal corporation (hereinafter "CITY") and PERKINS + WILL, a
California corporation whose address is 185 Berry Street, Lobby One,.Suite 5100, San
Francisco, CA 94107; (hereinafter "CONSULTANT"), and is made with reference to the
following:
RECITALS:
A. On March 4, 2014, an agreement was entered into by and between CITY
and PERKINS+WILL (hereinafter "Agreement").
B. CITY and PERKINS+WILL desire to modify the Agreement on the terms
and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned
parties as follows:
1. TERM:
The term of this Agreement shall commence on the date of the agreement and
shall terminate on August 31, 2015, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED;
Consultant shall perform each and every service set forth in Exhibit "A" Revised.
titled "Scope of Services" which is attached hereto and incorporated herein by this
reference.
3. SCHEDULE OF PERFOMRANCE:
The Services of Consultant are to be completed according to the schedule set out,
in Exhibit B Revised, titled "Schedule of Performance ", which is attached hereto and
incorporated herein by this reference.
4. COMPENSATION TO CONSULTANT:
The maximum compensation to be paid to Consultant under this agreement shall
not exceed EIGHT HUNDRED SEVENTY THREE THOUSAND FIVE HUNDRED THIRTY
TWO DOLLARS ($ 873,532). The rate of payment is set out in Exhibit C Revised, titled
"Compensation", which is attached hereto and incorporated herein.
Page 1 of 3
First Amendment
Civic Center Master Plan&Parking Garage Conceptual Planning Project
Consultant:Perkins+Will
Consultant shall furnish to City a detailed statement of the work performed for
compensation during the term of this Agreement. Consultant may submit monthly
invoices for interim progress payments during the course of each phase, clearly stating
as a minimum the total Contract amount, amount paid to date, percent complete and
amount due.
Except as expressly modified herein, all other terms and covenants set forth in
the Agreement shall remain the same and shall be in full force and effect.
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First Amendment
Civic Center Master Plan&Parking Garage Conceptual Planning Project
Consultant:Perkins+Will
IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed.
CONSULTANT CITY OF CUPERTINO
Perkins +Will
A California Corporation A Mun' i al Corporation
BY Y B
J David Brandt, City Manager
Title a, 0a-
Date: a 5 ! S
Date
185 Berry Street, Lobby One
Suite 5100
San Francisco, CA 94107
APPROVED AS TO FORM:
By nO 01 IA��
City Attorney, Carol Korade
ATTEST:
t
By
City Clerk, Grace Schmidt
Date:
Account Nos.: 420-9144-9300 - $389,280
And 420-9272-9300 - $428,857
And 420-9274-9300 - $55,395
Total Contract Amount: $ 873,532
(Amendment No.1 Amount: $ 302,532
191lr
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First Amendment
Civic Center Master Plan&Parking Garage Conceptual Planning Project
Consultant:Perkins+Will
EXHIBIT A REVISED
SCOPE OF SERVICES
CIVIC CENTER MASTER PLAN &PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO,CALIFORNIA
CONSULTANT shall perform professional services as detailed in the following sections related
to the master planning of the Cupertino Civic Center area and the feasibility analysis and
conceptual design for the parking option.
SECTION 1 GENERAL
A. General PROJECT Description:The PROJECT involves the development of a Civic
Center Master Plan, and to develop a feasibility analysis and conceptual design for a
parking structure at the Civic Center.
The CONSULTANT shall provide all services required to manage the project, including
all processes, all communication, all coordination, all record-keeping, and all process
documentation. The CONSULTANT shall propose a detailed schedule for the project
for review and approval of the CITY. The CONSULTANT shall solicit and obtain
decisions from CITY as the project process requires in order to advance the project in
accordance with the approved project schedule. The CONSULTANT shall prepare and
submit to the CITY a project and process update report at least monthly, or more
frequently as project process requires.
B. General Performance Requirements:
1. The performance of all services by CONSULTANT shall be to the satisfaction of
the CITY, in accordance with the express terms hereof, including but not limited
to the terms set out in detail in this scope of services and the standard of care
provisions contained in this AGREEMENT.
2. The CITY's Department of Public Works shall manage the design and
construction of the PROJECT and this AGREEMENT. CONSULTANT shall
receive final direction from the CITY's Director of Public Works or his/her
authorized designee (hereinafter collectively "CITY") only. The CITY shall
resolve any conflicting direction from other groups, departments or agencies.
3. CONSULTANT shall coordinate this scope of services with the CITY as well as
with other CITY consultants and contractors, as needed or as directed by the
CITY. CONSULTANT shall schedule meetings and prepare meeting agendas
and action item list for all PROJECT meetings under the scope of work. All
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 1 OF 17
action item list of meetings are due to the CITY within five (5)working days after
the meeting. CONSULTANT shall provide copies of such documentation to the
CITY,to be shared by the CITY to other appropriate agencies and entities.
CONSULTANT shall coordinate all responses to comments through the CITY.
4. The CITY shall direct CONSULTANT with respect to programming and
functionality of the PROJECT space. The CITY shall approve design milestones
through all tasks. For the purpose of this AGREEMENT, direct written
authorization or approval from the CITY shall mean and require the signatures
of the CITY before proceeding to the next phase of work.
5. CONSULTANT shall designate and provide to the CITY the names of their team
members for the PROJECT. The team members shall be satisfactory to the CITY.
The team members shall include Karen Alschuler as CONSULTANT's Principal-in-
charge for the duration of the PROJECT. CONSULTANT shall not substitute any
team members without the prior approval of the CITY.
6. CONSULTANT's services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly process of the work. The
schedule for the performance included in EXHIBIT B REVISED,may be adjusted
by mutual agreement.
7. CONSULTANT shall manage its SUBCONSULTANTS, and administer the
PROJECT. CONSULTANT shall consult with the CITY,research applicable
design criteria, communicate with members of the PROJECT team, and issue
progress reports as necessary and directed by the CITY.
8. CONSULTANT shall submit design documents to the CITY, according to
SECTION 2—"SCOPE OF SERVICES", of this EXHIBIT A REVISED for purposes
of evaluation and approval by the CITY. The CITY will review the design during
each task. CONSULTANT will meet with the CITY for progress review at
various stages of the PROJECT. CONSULTANT will be responsible for calling
the appropriate SUBCONSULTANT(S)to attend any meetings included in this
SCOPE OF SERVICES. CONSULTANT shall make revisions to the design
documents as required for each task in a timely manner.
9. CONSULTANT shall assist the CITY, as requested by the CITY,in connection
with the CITY's responsibility for filing documents required for the approval of
governmental authorities having jurisdiction over the PROJECT.
10. CONSULTANT shall prepare and make presentations to explain the design of
the PROJECT at various occasions to representatives of the CITY, as directed by
the CITY according to SECTION 2—"SCOPE OF SERVICES" of this EXHIBIT A
REVISED.
11. CONSULTANT shall prepare and present to the CITY an Organization Chart,
Directory, and Communication Flow Chart at the PROJECT Kick-Off Meeting.
This meeting shall introduce team members, establish routes of communication,
and discuss the participants'roles,responsibilities, and authority.
12. CONSULTANT shall submit written requests for all information and official
documents related to the PROJECT to the CITY.
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 2 OF 17
13. Communications Protocols
• Team Meetings and Conference Calls: CONSULTANT will initiate the
team/client meetings that allow for essential brainstorming and sharing of ideas
among consultants and the CITY,leading to well-conceived final products.
Attendance at these meetings will vary,based upon the work in progress and
need for collaboration. In addition,it is important to have a weekly conference
call with the CITY that will be attended by the invited consultants as needed.
This will be a means to strategize the efforts and coordination needed for the
upcoming weeks,update the CITY about work in progress, discuss points of
collaboration to inform the products, and lay down the next steps for a seamless
work process.
• Meeting Agendas: CONSULTANT to prepare, or have prepared by the
particular meeting leader, draft meeting agendas for the team meetings and the
weekly conference calls. CONSULTANT will send draft agendas to the CITY for
review and comment. The finalized agenda will be distributed to required
attendees by the CONSULTANT.
• Meeting Notes: CONSULTANT to prepare the meeting action item list for the
team/client meetings and the conference calls. The action item list notes will
focus primarily on documenting agreed-upon follow-up actions and
responsibilities for the consultant team and CITY.
• Other Communication:In addition to the team meetings and the conference
calls, all consultant team members are expected to be in direct communication
with CITY for discussion and feedback specific to their scope, as required. The
record of these independent meetings will consist of notes on key decisions made
and action items, and will be completed by the respective consultant team
member on behalf of CONSULTANT. This information will be reported by
CONSULTANT in a timely manner at team meetings, during conference calls, or
sooner via email if key decisions and directions need to be communicated to
other consultant team members.
14. Management Protocols
• Project Management: Project management actions are critical to the success of
the project. As such, close coordination will be required between the
CONSULTANT and CITY at each step in the process. Weekly phone calls and
exchange of e-mail messages are anticipated to make up the bulk of these
communications. In addition a brief bi-weekly status update documenting past
2-weeks effort and next 2 weeks effort memorandum will be produced by
CONSULTANT for CITY.
• CONSULTANT will maintain overall control of the subconsultant team
throughout the process, ensuring completion of draft and final documents, and
any related actions, consistent with this overall Scope of Work, Project Timeline
and Project Budget. CONSULTANT, their subconsultant team, and the CITY
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 3 OF 17
will share ideas and offer constructive feedback as the various studies are being
prepared, working to ensure that key findings and concerns generated through
one subtask are considered in overall project findings and recommendations. As
part of this action, CONSULTANT and CITY, will ensure seamless transition
from one task to the next through a written sign-off of CITY approving the end of
each phase and acknowledging the start of the next.
• Document Management: CONSULTANT will set up an internet-based
document management/exchange platform called Newforma for efficient and
secure sharing of information among consultants and CITY. Newforma tracks all
files shared and maintains a record of files accessed by user group.It will help
team members effectively communicate and share information throughout the
course of the project.
15. Deliverables
• Format:The format of all text and graphic documents must be compatible with
MS Word, Excel, or Adobe Creative Suite (e.g. Illustrator,Photoshop,Acrobat),
respectively.All digital maps shall be in pdf,unless otherwise directed by the
CITY. For all deliverables, one hard copy as well as a copy (in PDF format) shall
be provided to CITY.
• Steps to Deliverable Completion: Working as partners toward completion of
the scope,the CITY will participate in the evolution of the Master Plan through
team work sessions and sharing of early concepts. Draft and final documents will
be submitted by CONSULTANT to CITY. CITY will ensure timely review of all
draft documents,providing a single set of consolidated City staff comments back
to the CONSULTANT within 15 days of receipt of the documents from
CONSULTANT, as well as meeting other responsibilities as contained in this
Scope of Work. Comments received from CITY on the draft documents will be
addressed in the next deliverable.
C. Estimate of Probable Construction Cost: CONSULTANT shall be responsible for the
conceptual design of the PROJECT to allow a comprehensive Estimate of Probable
Construction Cost and states the valid timeframe for the estimate.
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 4 OF 17
SECTION 2 SCOPE OF SERVICES
GENERAL
1. The CONSULTANT shall provide all services necessary required to complete the tasks
identified in the Scope of Services
2. The CONSULTANT shall coordinate and manage all subconsultants in each project task.
3. The CITY shall use the minimum work items identified in Appendix A Revised as
evidence that the CONSULTANT met the Task deliverable submission for billing
purposes. Any deficiencies in the minimum work items identified shall cause the CITY
to reject the entire submission, require the CONSULTANT to make appropriate
corrections, and resubmit, at no cost to the CITY. Earned value for submissions
according to the EXHIBIT C REVISED, Compensation Schedule shall not be considered
earned until the Task Deliverable meets the minimum work standards set for in the
Appendix.
TASK 1—PROJECT INITIATION
Task 1.1—Project Kick-Off
• Preparation for project kick-off meeting
• CCMP consultant team+client+environmental consultants kick-off meeting to confirm
project goals, scope, approach,roles and communication protocols.
• Discuss and establish a clear 3-part project schedule to identify critical milestones in the
3 different scopes—Civic Center Master Plan+Parking,Book Drop-Off Canopy, and
Library Story Room Expansion+Teen Room—that will need to track in parallel to
enable flow of information/findings from one scope of services to the other.
• Reiteration of preliminary understanding of the issues and opportunities as studied in
the Master Plan Framework effort
• Preliminary discussion on the envisioned experience of the Civic Center Master Plan
area.
• Discuss project/site energy, water,resiliency goals and targets,both quantifiable and
experiential.
Task 1.2—Develop Outreach Plan
• Establish clarity of process,participants and consultant/City roles at various outreach
meetings
• Develop list of attendees for the various outreach meetings and establish format for
notification
• Discuss schedule for community engagement
• Discuss goals for each of the public outreach engagement and possibility for larger
communications strategy
• Discuss format/logistics of each event
• Describe tools for effective communication and decision-making
Task 1.3—Analysis of Issues and Opportunities for next phase of CCMP
Conduct in-depth analysis of parking/circulation/land use/open space/infrastructure
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 5 OF 17
Circulation/Parking Analysis-
• Study traffic and travel patterns
• Conduct parking demand (vehicle&bicycles) surveys and circulation observations
on two days TBD in collaboration with City staff
• Establish target for number of additional parking spaces needed
• Identify opportunities for providing additional parking
o Expansion of surface parking
■ Location(s)
■ Approximate number of spaces
■ Possibilities of shared parking within or outside the site
o Parking under new buildings
■ Building purpose/location
■ Parking footprint
o Stand-alone parking structure
■ Locations
■ Footprint/Number of levels
• Study pedestrian access and circulation network
Land Use/Open Space Analysis-
• Study context and its relations and connections with the project area.
• Discuss opportunities
Infrastructure Analysis-
• Issues and constraints relating to infrastructure and its ability to serve the area will
be studied.
Task 1.4-Coordination with Environmental Consultants
• Coordination meeting with the EIR Consultants early on in the design process to help
inform the design team of environmental constraints.
Task 1.5-Develop Range of Program Elements for CCMP
• Discuss and define experience map for CCMP,with desired attributes and outcomes per
piece.
• Establish list of all program elements (built and open space) that address project goals
and enhance the district's economic and civic presence.
• With established program elements, and project vision as a base,use the experience
mapping to articulate and align key design elements,processes, and potential users for
this site.
Task 1.6-Earth Day Community Conversations &Documentation
• Develop draft community conversation questions to elicit vision for Cupertino Civic
Center District;
• Review with the City and develop final conversation questions;
• Coordinate set-up logistics for the booth and prepare necessary graphics materials;
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 6 OF 17
• Conduct and document approximately 40-60 interviews with Cupertino residents
during Earth Day event,April 5111, Saturday,in a time-frame of 4 hours;
• Set up and maintain database of Community Conversations data;
• Analyze Community Conversations data for themes;
• Produce memorandum documenting demographics of residents interviewed, main
themes, and key comments and quotes;
• Set up Mindmixer with Community Conversations questions;
• Monitor and document feedback on Mindmixer for an additional 4 months. This is
beyond the 3 months online engagement already included in Task 2.7-Community
Workshop 1. Since starting the community engagement at the start of the project instead
of the end of Task 2 it is needed to initiate the online feedback platform(Mindmixer) 4
months ahead.
TASK 1 DELIVERABLES-
• Memo summarizing findings of the analysis
TASK 2-MASTER PLAN OPTIONS DEVELOPMENT
Task 2.1-Develop &Evaluate Master Plan Options for Alternative 3-Civic Life
• Study precedentsibest practices relevant to the site
• Develop up to 3 options for CCMP to incorporate various program elements. This task
will be done in parallel with Task 2.3-Develop Parking Options.
• Develop land use, circulation and conceptual landscape plans for each option
• Study three-dimensional concept massing of each option to understand view impacts on
adjoining neighborhoods
• Develop conceptual development program of each option
• Study conceptual phasing plan for each option
• Evaluate plans according to their ability to meet project goals
Task 2.2-Develop &Evaluate Parking Options (with&without structure) for Alternative 3-
Civic Life
• Develop vehicle parking demand estimates based on selected program, including
potential reductions associated with various TDM measures
• Develop parking options identified in Phase 1,Task 1.3
• Prepare sketches for each alternative showing
o Facility massing
o Parking layout
o Entry/exit locations and vehicle circulation paths
o Pedestrian accommodations
• Identify and discuss pros and cons of each alternative
• Select preferred alternative(s) for further development
• Develop short-,mid-, and long-term options for vehicle and bicycle parking
• Develop interim parking solutions (parking management) to address parking demand
until permanent additional parking is constructed.
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 7 OF 17
Task 2.3-Cost Estimation of Master Plan Options+Parking Options
• Develop costing options for CCMP master plan
• Develop ROM cost estimates for parking options
Task 2.4-Develop Funding Strategies
• Meet with City staff(Public Works/Finance) to review the types of funding sources that
have been used by the City
• Research additional local,regional, state and federal funding sources
• Recommend funding strategies that could be utilized for Master Plan and Parking
options
• Analyze the potential use of tax exempt bond financing to fund all or a portion of the
improvements
• Analyze the potential use of public private partnerships
• Develop a memorandum summarizing recommendations
Task 2.5-Focus-Group Stakeholder Meeting 1
• Plan, coordinate and staff/facilitate stakeholder meeting to garner input on Master Plan
options
• Prepare presentation material
• Summarize stakeholder meeting
Task 2.6-City Council Meeting 1-Study session
This is intended as an across the table discussion with the City Council to walk them through
the conceptual options developed and get their buy-in on the preferred direction.
• Preparation of presentation material
• Share presentation material 1 week in advance of Council Meeting for one set of
consolidated City comments
• Attendance and presentation at the City Council Meeting
• Incorporate comments received for final submission of Phase 2 material
Task 2.7-Community Workshop 1-Master Plan+Parking Concepts
• Pre-meeting 2 weeks in advance of workshop to review workshop material and finalize
plan preparation
• Strategize format and prepare presentation material
• Facilitate and attend workshop
• Summarize workshop findings
Task 2.8-City Council Meeting 2-Approval on preferred direction
• Preparation of presentation material
• Attendance and presentation at the City Council Meeting
• Incorporate comments received from City Council for submission of Phase 2 material
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 8 OF 17
Task 2.9—City Hall Research+Programming
• Research of City Hall in like cities to assess and determine program and size for
Cupertino's New City Hall;
• Provide summary presentation of 4-6 such case studies to show new trends in civic use
programming
• Develop preliminary City Hall program break up (city staff uses vs. community use)for
early discussions on building area of the new(and possibly expanded) City Hall
building.
Task 2.10—City Hall Feasibility Study for 5 Possible Scenarios
P+W consultant team will provide a high-level investigation of the existing City Hall to develop
a cost-benefit analysis of various scenarios regarding the City Hall building.The City Hall
scenarios that will be studied in this task are:
• Keep existing City Hall and upgrade for code compliance to continue to provide
emergency facility services;
• Keep existing City Hall and upgrade for life safety code compliance only(emergency
facility services will need to be relocated to a different location) ;
• Gut and remodel City Hall for space efficiency and future growth needs. Emergency
facility services will be accommodated in the remodeled City Hall;
• Build a New City Hall for city services, emergency facility services and basement
parking below the new footprint;
• Build a New City Hall with city services, emergency facility services, council chambers,
and solve all civic center parking needs via basement parking in the building.
This effort will entail:
• Structural assessment
• MEP assessment
• Infrastructure Assessment
• Conceptual space planning study of the existing building
• Cost estimation of the possible scenarios
Structural Assessment-The purpose of this assessment will be to identify structural
deficiencies in the building's current design,provide recommendations for seismic
retrofit upgrades, and also to provide narrative descriptions of required structural
alterations as they would relate to proposed building modifications. Recommendations
for seismic upgrades will be based upon two different seismic performance levels.
• Occupancy requirements of an essential services facility, as the building is
currently designated;
• And the less stringent one,performance criteria of life safety with the
assumption that there will be relocation of the building's essential service
functions to another of the Cupertino civic campus buildings.
The tasks to be performed are-
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 9 OF 17
• Project Validation and Code Review by reviewing existing structural drawings,
reports, existing site conditions and existing building;
• Assess the structural performance (deformations,structural damage and
potential consequences)under both the immediate occupancy and life safety
performance standards;
• Prepare conceptual sketches and narrative report to describe the major elements
of the proposed seismic upgrade and structural alteration work. The sketches
and narrative would be adequately detailed to develop preliminary construction
budgets for the structural work;
• Assisting the cost estimator in the preparation and development of the
preliminary construction budgets.
MEP Assessment-MEP assessment will entail the following tasks:
• Review existing drawings and assessment reports and applicable code
requirements;
• Develop MEP system options for the multiple City Hall existing building reuse
scenarios;
• Review systems with cost estimator and provide feedback on system costs
provided by cost estimator;
• Perform conceptual level energy benchmarking to establish energy performance
for each option;
• Evaluate system options based on system cost(provided by cost estimator);
• Provide narrative describing the MEP systems proposed and provide
recommendation of system(s) to be selected.
Infrastructure Assessment—Infrastructure assessment of existing City Hall reuse
scenarios will be critical to ensuring the existing utilities impact are being considered.
This task will entail attendance at required team meetings (up to 2) and advising the
consultant team on the cost of infrastructure improvements of the City Hall reuse
scenarios.
Conceptual space planning study of the existing building—A conceptual space
planning effort will be performed to study the possibilities of the existing City Hall
building when gutted and remodeled. The task will;
• Develop conceptual diagrams to illustrate reconfiguration of the 2 floors to both
accommodate future growth needs and study space efficiency with an eye
towards future work-place trends;
• Assist the cost estimator in the preparation and development of the gut and
remodel scenario.
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 10 OF 17
Cost Estimation-
Working with the Architects,Structural, Civil and MEP engineers a rough order of
magnitude cost estimate for the various city hall scenarios will be developed for a cost
comparison. The two iterations developed will be:
• Draft cost estimation of the City Hall scenarios for review and comment;
• Final cost estimation for comparison of the City Hall scenarios.
Task 2.11 Cost comparison of 2 different Library Field treatment with underground parking
below—P+W Consultant team will complete a quick research to compare the cost of 2 different
Library Field treatment with underground parking below. The options to be looked at are:
• Artifical turf over underground parking and;
• Natural grass restored on the Library Field over the underground parking.
Task 2.12—CCMP Cost Estimation Iterations
P+W Consultant team will complete additional multiple iterations of the CCMP cost estimates:
• Develop multiple rough order of magnitude cost estimate iterations for parking options
to assess and refine various CCMP options being developed;
• Conduct peer review meeting and revised iteration for library expansion cost estimate.
Task 2.13—Refined Circulation Analysis
P+W Consultant team will complete traffic circulation study for the preferred alternative
necessary to provide adequate information for the Environmental Initial Study
• Conduct traffic counts at 2 intersections and 4 driveways;
• Document Trip Generation and LOS for preferred alternative
Task 2.14—Additional City Council+Preparatory Ex. Comm. Meetings
P+W Consultant team will prepare and conduct additional city council meetings. These are:
• Prepare draft city council presentation material for team review and comments;
• Strategize for an informed discussion at the council meeting;
• Prepare final presentation material;
• Assist in preparation of'Items of interest' for the City Council;
• Attend and present at the City Council Meeting—
o October 21s'—Discussion on CCMP+Parking Study+recommendation-P+W,F&P,
Walker,TBD, TM,PAE.
In addition,project team meetings with the Executive Committee will be necessary in getting
feedback on the additional Task 2 tasks in preparation for the City Council meeting on October
21st. These meetings anticipate preparation of necessary material for discussion at meetings,
attendance and participation by the consultant team at the following meetings-
o July 15th, 2014 (P+W and TBD)
o August 12th—Prep for August 19th City Council(P+W,PDC,Walker, TBD)
o August 21st—City Council Meeting debrief+next steps (P+W)
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit A Revised
Consultant:Perkins+Will PAGE 1I OF 17
o September 161t'—Discussion of City Hall Options (P+W,Tipping Mar,PAE,BKF,
Walker)
o October 8th—Findings of City Hall Options (P+W, Tipping Mar,PAE,Walker)
o October 14th—Prep for October 21St City Council(P+W,Walker,Tipping Mar,
PAE,TBD)
Task 2.15—Develop Maximum Build Out Civic Center Master Plan
Develop the maximum build-out Civic Center Master Plan with a 40,000sf New City Hall, a 150-
space basement parking below the City Hall, and a 130-seat Program Room as part of the
library expansion. This task will develop:
• Conceptual floor plans for City Hall+Community Shared Areas within the City Hall of
about an area of 40,000sf;
• Basement parking floor plan;
• Site access and circulation for both vehicular and pedestrian;
• Conceptual paved vs permeable open space for storm drainage strategies, storm
drainage calculations and an understanding of tree replacement possibilities;
• Conceptual site-wide sustainability strategies to better assist in cost estimation;
• Improved/enhanced conceptual plan for plaza for guidance on a rough cost estimation;
• East-west site section through the north end of the site;
• Site illustrative plan;
• Precedent images/3-dimensional views to visualize the changes in the Civic Center.
Task 2.16—Refine Alternate—Civic Center Master Plan
Develop the alternate-sized master plan with a 30,000-35,000sf New City Hall, a 100-space
basement parking below the City Hall and, a 100-seat Program Room as part of the library
expansion.This task will develop:
• Conceptual floor plans for City Hall+Community Shared Areas within the City Hall of
about an area of 30,000-35,000sf;
• Basement parking floor plan;
• Site access and circulation for both vehicular and pedestrian;
• Conceptual paved vs permeable open space for storm drainage strategies, storm
drainage calculations and an understanding of tree replacement possibilities;
• Conceptual site-wide sustainability strategies to better assist in cost estimation;
• Improved/enhanced conceptual plan for plaza for guidance on a rough cost estimation;
• East-west site section through the north end of the site;
• Site illustrative plan;
• Precedent images/3-dimensional views to visualize the changed Civic Center area.
Task 2.17—Cost Estimating of the 2 Civic Center Master Plan Scenarios
Under this task multiple iterations of the CCMP cost estimates will be developed:
• Draft rough order of magnitude cost estimate for two new City Halls
0 30,000-35,000sf new city hall with 77 basement parking space
0 40,000sf new city hall with 118 basement parking space
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• Develop draft rough order of magnitude cost estimate for three 130-seat Program Room
scenarios;
• Refine cost estimate for the two new City Halls based on input from civil, structural and
MEP team members;
• Refine cost estimate for the one preferred 130-seat Program Room based on input from
civil, structural and MEP team members;
• Prepare final draft cost summary report for:
o Alternate Master Plan
o Maximum Build-out Master Plan
• Prepare final cost summary report for:
o Alternate Master Plan
o Maximum Build-out Master Plan
Task 2.18-Eight additional Executive Committee meetings
The consultant team is estimating a total of 8 additional team meetings with the Executive
Committee beyond those listed in the original contract. Two of these meetings have occurred in
the month of November to begin effort under Task 3. The remaining 6 meetings will take the
project through the final stages of development of the preferred Civic Center Master Plan and
the plan approval. The list of these meetings, spanning the months of November through March
2015 are as below:
• November 5th,Wednesday-Recap from October 21St City Council meeting for next steps
• November 19th, Wednesday-EIS project description workshop
• December 11th, Thursday-CCMP two options evolution+Funding strategies
• January 2015-preparation for new city council member study Session
• February 2015-Review of final CCMP+Funding strategies
• February 2015-preparation for ERC meeting
• March 2015-preparation for City Council Plan Approval meeting
• . March 2015-preparation for City Council Plan Approval meeting
TASK 2 DELIVERABLES-
• Memorandum summarizing the Stakeholder Meeting and Community Workshop
• Memorandum summarizing cost estimation
• Memorandum summarizing funding strategies
• Draft and final City Council presentation
• Draft site plan and 3-dimensional views for the two Civic Center Master Plan scenarios
• Draft and final cost estimation for
o Alternate-sized Master Plan
o Maximum Build-out Master Plan
TASK 3-PREFERRED MASTER PLAN DEVELOPMENT
Task 3.1-Develop Preferred Master Plan
• Develop preferred Master Plan which could be a combination of components from
various options.The preferred Master Plan will incorporate preferred parking option.
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• Develop land use, circulation and landscape plan for preferred option
• Refine phasing plan for preferred option
Task 3.2-Refine Funding Strategies
• Prepare projections for potential parking revenues and potential bond capacity analysis
(and any other revenue sources identified in recommendations)
• Prepare more refined funding strategy including evaluation of public private
partnership options.
• Develop a memorandum summarizing recommendations
Task 3.3-Coordination with Environmental Consultants
• Coordination meeting with the EIR Consultants to discuss the preferred Master Plan
Task 3.4-Finalize Master Plan
• Develop illustrative Final Master Plan
• Develop land use plan illustration
• Develop open space and streetscape plan illustration
• Circulation plan
• Conceptual elevation sketches
• Site section
• Development Phasing Plan
• Develop 3-dimensional views/renderings for ease of visualizing the future Civic Center
area
Task 3.5-Community Workshop 2-Draft Master Plan
• Pre-meeting 2 weeks in advance of workshop to review workshop material and finalize
input strategy
• Preparation of presentation material
• Facilitation and attendance at workshop
• Workshop summary memo
Task 3.6-Three Executive Committee Meetings in Task 3
The consultant team is estimating 3 additional team meetings with the Executive Committee
through the course of Task 3 to develop the preferred Civic Center Master Plan. The meetings
will span through the months of November through May 2015.
Task 3.7-New City Council Study Session
This tasks lists the effort to prepare and conduct one additional City Council meeting under
Task 3 in February to bring the new City Council members up to speed on the project.
• Prepare draft city council presentation material for team review and comments;
• Strategize for required discussion at the council meeting;
• Prepare final presentation material;
• Attend and present to the new City Council in a Study-Session-
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o February 3rd-Study-session with the new city council as a result of the 5-month
extension of the project schedule-P+W,F&P,Walker,TBD.
Task 3.8-Project Management for an additional 5 months
Through the 5 months of extended project schedule additional effort will be required to
continue the close-coordination between the city team and the consultant team to ensure a
successful project.The effort involved will entail-
• City and project team coordination;
• Weekly touch base calls and;
• Monthly status updates.
TASK 3 DELIVERABLES-
• Memorandum summarizing the Stakeholder Meeting and Community Workshop
• Final illustrative Master Plan and 3-dimensional views
• Draft and final City Council presentation
TASK 4-MASTER PLAN DOCUMENT
Task 4.1-Draft Master Plan Document
• Prepare draft master plan document for City review and comments
Task 4.2-Coordinate with Environmental Consultant
• Support the City in developing the project description for the Environmental Initial
Study (EIS) with information to address grading and excavation plan, stormwater
management,parking and circulation, and high-level building program information.
• Update/refine project description for EIS
• Develop site plan graphics as required for EIS
• Update graphics as needed
• Review/comment on draft iterations of EIS for consistency with the Master Plan
document
• Coordination of presentation material for preparation for ERC and City Council
meetings
Task 4.3-Environmental Review Committee (ERC) Meeting
• Coordinate with environmental consultants to prepare presentation for ERC Meeting
• Share presentation material 2 week in advance of Meeting for one consolidated set of
City comments
• Attendance and presentation at the ERC Meeting.
Task 4.4-Planning Commission Meeting
• Prepare presentation of draft master plan document
• Share presentation material 1 week in advance of Commission Meeting for one
consolidated set of City comments
• Attendance and presentation at the Planning Commission Meeting.
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Attendance by other consultant team members shall be additional service.
Task 4.5—Final Draft Master Plan Document
• Prepare final draft master plan document to incorporate City Council comments
Task 4.6—City Council Meeting 3—Plan Adoption
• Prepare presentation for City Council for team review and comments
• Strategize in preparation for discussion at the council meeting;
• Assist in preparation of any required'Items of interest' for the City Council
• Prepare presentation of final draft master plan document
• Share presentation material 2 week in advance of Council Meeting
• Attendance and presentation at the City Council Meeting by P+W,TBD, Seifel
Consulting,F&P
Task 4.7—Final Master Plan
• Prepare final master plan document to incorporate City Council comments
Task 4.8—Project Management for Additional 4 Months
Through the 4 months of extended project schedule additional effort will be required to
continue the close-coordination between the city team and the consultant team to ensure a
successful project.The effort involved will entail-
• City and project team coordination;
• Weekly touch base calls on Wednesdays and;
• Monthly status updates.
TASK 4 DELIVERABLES—
• Draft and final presentation for the ERC Meeting
• Draft and final presentation for the City Council Plan Approval Meeting
• Draft Master Plan document
• Final Draft Master Plan document
• Final Master Plan document
TASK 5—ADDITIONAL SERVICES
Consultant services not specifically identified in the Scope of Services shall be considered
Additional Services. At the CITY's request, the CONSULTANT shall provide a fee proposal for
specific additional services consistent and in accordance with the Exhibit C Revised. Some of
the additional tasks that may be requested are-
Task 5.1—Eco-charrette to Develop Sustainable Strategies
Task 5.2—Develop branding/identity of the Civic Center District
Task 5.3—LEED ND documentation
Task 5.4—Preparation for and attendance at additional City Council Meetings
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This is not an exhaustive list but based on preliminary understanding of the project.
END OF EXHIBIT A REVISED
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APPENDIX A REVISED
CIVIC CENTER MASTER PLAN &PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO, CALIFORNIA
TASK 1: PROJECT INITIATION and TASK 2: MAS'T'ER PLANS OPTIONS
DEVELOPMENT
A PURPOSE: Appendix A Revised describes the minimum content required for project
deliverables identified in Exhibit A Revised Scope of Services Tasks 1 and 2. Project
deliverables under all Tasks must be reviewed and written City approval obtained prior to
start of a subsequent task.
B GENERAL: CONSULTANTS deliverables shall include, at a minimum, the work
described in each task identified in this'appendix. The CONSULTANT may include other
work in the Task deliverable submission as it sees fit to meet the intent of a Task
submission.
C The CITY shall use the minimum work items identified in Appendix A Revised as evidence
that the CONSULTANT met the Task deliverable submission for billing purposes. Any
deficiencies in the minimum work items identified shall cause the CITY to reject the
submission,require the CONSULTANT to make appropriate corrections and resubmit, at
no cost to the CITY. Earned value for submissions according to the EXHIBIT C REVISED,
Compensation Schedule shall not be considered earned until the Task Deliverable meets
the minimum work standards set for in this Appendix.
D The Appendix shall be used as a guideline for professional'services performance in this
Agreement and shall not modify the CONSULTANT's inherent responsibilities identified
in this AGREEMENT.In the event of any conflict with Exhibit A Revised, Scope of Services,
Exhibit A governs.
TASK 1: PROJECT INITIATION
A. PROJECT INFORMATON ANALYSIS:
1. Review of CITY provided Guidelines and Program Documents.
2. Review of CITY Municipal Code, Zoning Regulations & adopted model codes.
3. Review of CEQA Report.
4. Review existing site information available from the CITY or other sources
5. Review other applicable reports and data.
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B. BASE INFORMTION GENERATION
Based on information provided by the City-
1. Base map production at a scale suitable project site study and visibility.
2. Existing site conditions analysis
3. Existing topography,infrastructure, and utilities analysis
4. Site opportunities and constraints analysis.
TASK 2: MASTER PLANS OPTIONS DEVELOPMENT
The minimum Conceptual design deliverable shall consist of the following:
1) Define project goals and objectives
2) Three (3) different concepts showing project design solutions given the site analysis.
3) Existing and proposed vehicular and pedestrian circulation.
4) Existing and proposed pedestrian circulation
5) Building massing
6) Solar impact
7) Analysis of each concept providing site opportunities, constraints, and conceptual
solutions.
8) Cost estimating
-- END OF APPENDIX A REVISED —
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EXHIBIT B REVISED
SCHEDULE OF PERFORMANCE
CIVIC CENTER MASTER PLAN &PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO,CALIFORNIA
This is an exhibit attached to, and made a part of this Consultant Services
Agreement with THE CITY OF CUPERTINO ("City") and Perkins+Will ("Consultant")
for the provision of professional urban planning and architectural services ("Services").
CONSULTANT shall complete all work by August 31, 2015.
The following sets forth the distribution of CONSULTANT's Schedule of Performance for
the project. The CITY may approve in6 writing the extension of any milestone date set in
this Exhibit.
Task #1: Project Initiation 2 months
after execution the
agreement
Task #2: Master Plan Options Development 6 months
after Notice to
Proceed (NTP) for this
task
Task #3: Preferred Master Plan Development 2 months
after Notice to
Proceed (NTP) for this
task
Task #4: Master Plan Document 5 months
after Notice to
Proceed (NTP)for this
task
END OF EXHIBIT P REVISED
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1
EXHIBIT C REVISED
COMPENSATION
CIVIC CENTER MAS'T'ER PLAN &PARKING GARAGE CONCEPTUAL, PLANNING
CITY OF CUPERTINO,CALIFORNIA
This is an exhibit attached to, and made a part of'this Consultant Services Agreement with
THE CITY OF CUPERTINO ("CITY") and Perkins+Will("CONSULTANT") for the provision of
professional architectural services ("Services").
A. Maximum Compensation.
The CITY agrees to compensate CONSULTANT for professional services performed in
accordance with the terms and conditions of this AGREEMENT. The maximum amount of
compensation to be paid to CONSULTANT under this AGREEMENT, including both payment
for professional services, additional services and reimbursable expenses, shall not exceed EIGHT
HUNDRED SEVENTY THREE THOUSAND FIVE HUNDRED THIRTY TWO DOLLARS ($
873,532). CONSULTANT agrees that it shall perform all of the services set forth in Exhibit A
Revised of this AGREEMENT, except for additional services required pursuant to Section 2,Task
No. 5 and inclusive of reimbursable expenses, for the lump-sum amount of EIGHT HUNDRED
EIGHT THOUSAND FIVE HUNDRED THIRTY TWO DOLLARS ($ 808,532). The maximum
amount of Additional Services are authorized under Section G of this Exhibit C Revised is SIXTY
FIVE THOUSAND DOLLARS ($ 65,000).
B. Method of Payment
For Task Nos. 1 through 5 CONSULTANT shall, during the term of this AGREEMENT, invoice
the CITY monthly based upon a percentage of completion of each milestone set forth below in the
Payment Schedule (Schedule D below) for services performed, and reimbursable expenses
incurred if applicable, in completing that milestone under this AGREEMENT. Provided
CONSULTANT has completed the services and incurred the reimbursable expenses covered by
the Invoice in accordance with the provisions of this AGREEMENT, as determined by the CITY,
the CITY shall pay CONSULTANT the amount shown on the Invoice within thirty (30) working
days of receipt of the Invoice. Earned value for submissions according to the EXHIBIT C
REVISED, Compensation Schedule shall not be considered earned until the Task Deliverable
meets the minimum work standards set for in the Appendix.
The Invoice shall be based on the percentage of milestone completed, and it shall describe the
topics and tasks completed during the Invoice period in accordance with the Budget Schedule
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and Payment Schedule set forth below. The Invoice shall list work completed and reimbursable
expenses if applicable, in accordance with the Budget Schedule and Payment Schedule set forth
below. CONSULTANT also shall include supporting documents for any reimbursable expenses.
The Invoice shall also show the total to be paid for the Invoice period.
C. Budget Schedule
The Budget Schedule for this AGREEMENT shall be as follows:
Task
Task Description Compensation
Task #1: Project Initiation $118,000
Task#2 Master Plan Options Development $441,695
Task#3: Preferred Master Plan Development $98,020
Task#4: Master Plan Document $ 150,817
Task#5 Additional Services $ 65,000
TOTAL. $ 873,532
CONSULTANT shall not exceed any of the specified budget amounts for any Task without prior
written authorization from the CITY. The CITY may approve in writing the transfer of budget
amounts between any of the Tasks listed above provided the total AGREEMENT amount does not
exceed EIGHT HUNDRED SEVENTY THREE THOUSAND FIVE HUNDRED THIRTY TWO
DOLLARS ($ 873,532).
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D. Payment Schedule
The Payment Schedule for this AGREEMENT shall be as follows:
TASK MILESTONE PERCENT OF TASK
COMPENSATION PAID
UPON COMPLETION OF
MILESTONE
Task#1 — Project Initiation
a. Task 1.1 to Task 1.3 70%
b. Task 1.4 to Task 1.5 30%
Task#2— Master Plan Options Development
a. Task 2.1 to Task 2.4 20%
b. Task 2.5 to Task 2.6 10%
c. Task 2.7 to Task 2.8 10%
d. Task 2.9 to Task 2.12 30%
e. Task 2.13 to Task 2.18 30%
Task#3—Preferred Master Plan Development
a. Task 3.1 to Task 3.3 60%
b. Task 3.4 to Task 3.5 20%
c. Task 3.6 to task 3.8 20%
Task#4—Master Plan Document
a. Task 4.1 to Task 4.2 40%
b. Task 4.3 30%
c. Task 4.4 to Task 4.8 30%
Task#5—Additional Services Paid pursuant to Subsection G
below.
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J
E. Subconsultant Services.
CONSULTANT is directly responsible for any payment for SUBCONSULTANT work on this
PROJECT. SUBCONSULTANT work on this PROJECT is included in the Budget Schedule shown
above and shall be billed to the CITY by CONSULTANT as part of the Basic Services.
F. Reimbursable expenses.
Reimbursable expenses are included in CONSULTANT's lump sum compensation, including,but
not limited to, any expenses related to CONSULTANT's internal plan checks, CAD test prints, 8
1/2" x 11" copies or fax copies. Plotting and Printing for public distribution shall be the
responsibility of the CITY. There are no separate reimbursable expenses for Basic Services
performed under Tasks 1-5 of EXHIBIT A REVISED.
G. Additional Services.
CONSULTANT shall not perform Additional Services without prior written authorization of the
CITY. Additional Services shall be separately negotiated to be paid on a lump sum or a time and
material basis at the rates set forth herein, as authorized by the CITY. The CITY has set aside the
sum of SIXTY FIVE THOUSAND DOLLARS ($65,000) for the payment of Additional Services.
The CITY shall not authorize and CONSULTANT shall not perform any Additional Services that
result in charges in excess of the above amount.
CONSULTANT shall submit an Invoice to the CITY for payment on a monthly basis for
authorized Additional Services rendered during the previous month. In the event Additional
Services are authorized,,CONSULTANT shall submit Invoices in accordance with the Schedule of
Consultant Hourly Rates for Additional Serivices included in this Exhibit C Revised. The rates
shown in the Schedule of Consultant Hourly Rates for Additional Serivices shall stay in effect
during the full term of the contract. The CITY shall pay for Additional Services Invoices as
provided for in this EXHIBIT C REVISED.
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SCHEDULE OF CONSULTANT HOURLY RATES FOR ADDITONAL SERVICES
Perkins+Will
Principal $295
Senior Project Manager $220
Senior Project Architect/Designer $210
Project Architect/Designer $170
Architect/Designer III $150
Architect/Designer III $120
Architect/Designer 1 $110
Senior Technical Coordinator $210
Administrative $90
Fehr&Peers
Principal $290
Associate $170
Engineer/Planner $120
Graphics &Data Visualization $135
Administrative $110
Walker Parking
Principal $255
Senior Project Manager/
Senior Parking Consultant/
Senior Engineer/Senior Architect $235
Project Manager/parking Consultant $195
Engineer/Architect $170
Parking Analyst/Planner $165
Designer $150
Senior Technician $145
Technician $120
Field Auditor/Senior Admin Assistant $95
Administrative Assistant $80
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TED Consultants (Cost Estimator)
Principal $165
Project Manager $155
Senior MEP/Estimator $145
Senior Scheduler $150
Estimator/Scheduler $135
Assist Estimator $115
Administrative/Technical Support $70
Seifel Consulting(Economist))
President $250
Consultant $125
Public Dialogue Consortium
Project Team Lead $190
Project Team Senior Consultant $160
Project Team Consultant $110
Public Dialogue Facilitators $50
EI<F Engineers
Principal $209 -$229
Engineering
Associate $182
Project manager $172-$178
Engineer IV $159
Engineer/Planner I,II,III $112-$147
Design and Drafting
Technician I,II,III $109 - $126
Drafter I-IV $84- $111
Construction Administration
Sr. Construction Administrator $168
Resident Engineer $124
Project Assistant $70
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Civic Center Master Plan&Parking Garage Conceptual Planning Project Agreement-Exhibit C Revised
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Tipping Mar
Principal $222
Associates $180
Project Managers $140-$160
Engineers $115-$140
CAD Staff $125
Clerical $65-$95
PAE
Principal $250
Associate Principal $230
Senior Project Manager $215
Project Manager $200
Senior Engineer/Senior Designer $185
Lead Engineer/Lead Designer $175
Project Engineer/Project Designer $155
Staff Engineer/Designer $140
Engineer/Designer $125
Project Coordinator $105
CAD/BIM Operator $100
END OF EXHIBIT C REVISED
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•
April 8, 2014
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 777 -3223 • FAX: (408) 777 -3366
WEBSITE: www.cupertino.org
Perkins +Will
185 Berry Street, Lobby One, Suite 5100
San Francisco, CA 94107
Re: Agreement for consultant services.
Enclosed for your records is a fully executed original copy of the agreement with the City
of Cupertino. If you have any questions, please contact the Public Works Department at
(408) 777 -3354.
Sincerely,
Andrea Sanders
Senior Office Assistant
City Clerk's Office
Enclosure
cc: Public Works
AGREEMENT BETWEEN THE CITY OF CUPERTINO AND PERKINS +WILL FOR
CONSULTANT SERVICES FOR URBAN PLANNING & ARCHITECTURAL SERVICES
E CIVIC CENTER MASTER PLAN & PARKING GARAGE CONCEPTUAL
3 PLANNING p���
THIS AGREEMENT, for reference dated March 4, 201.4, is by and between CITY OF
CUPERTINO, a municipal corporation (hereinafter referred to as "City "), and PERKINS +WILL, a
(California corporation) whose address is 185 Berry Street, Lobby One, Suite 5100, San Francisco, CA
94107 (hereinafter referred to as "Consultant "), and is made with reference to the following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing under the laws of the
State of California with the power to carry on its business as it is now being conducted under the
Constitution and the statutes of the State of California and the Cupertino Municipal Code.
B. Consultant is specially trained, experienced and competent to perform the special
services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement on the terms and conditions described
herein.
D. City and Consultant desire to enter into an agreement for urban planning and
architectural services upon the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. TERM:
The term of this Agreement shall commence on the date this agreement is executed and shall
terminate on March 31, 2015, . unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit A, titled "Scope of Services
which is attached hereto and incorporated herein by this reference.
3. SCHEDULE OF PERFORMANCE:
The Services of Consultant are to be completed according to the schedule set out in Exhibit B,
titled "Schedule of Performance ", which is attached hereto and incorporated herein by this reference.
4. COMPENSATION TO CONSULTANT:
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
ConSUltant: Perkins +Will PAGE 1 OF 10
The maximum compensation to be paid to Consultant under this agreement shall not exceed Five
Hundred Seventy -One Thousand Dollars ($ 571,000). The rate of payment is set out in Exhibit C, titled
"Compensation ", which is attached hereto and incorporated herein. °
Consultant shall furnish to City a detailed statement of the work performed for compensation during the
term of this Agreement. Consultant may submit monthly invoices for interim progress }payments during
the course of each phase, clearly stating as a minimum the total Contract amount, amount paid to date,
percent complete and amount due.
5. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the performance of this
Agreement.
6. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner commensurate with the
prevailing standards of like professionals in the San Francisco Bay Area and agrees that all services shall
be performed by qualified and experienced personnel who are not employed by the City nor have any
contractual relationship with City.
7. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by this - Agreement is that
of employer- independent contractor. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation and the express
terms of this Agreement. No civil service status or other right of employment will be acquired by virtue
of Consultant's services. None of the benefits provided by City to its employees, including but not
limited to, unemployment insurance, workers' compensation plans, vacation and sick leave are available
from City to Consultant, its employees or agents. Deductions shall not be made for any state or federal
taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-
employee relationship from any fees due Consultant. Payments of the above items, if required, are the
responsibility of Consultant.
8. IMMIGRATION REFORM AND CONTROL ACT CIRCA):
Consultant assumes any and all responsibility for verifying the identity and employment
authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or
other federal, or state rules and regulations. Consultant shall indemnify and hold City harmless from
and against any loss, damage, liability, costs or expenses arising from any noncompliance of this
provision by Consultant.
9. NON - DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are unacceptable
employer /employee conduct, Consultant agrees that harassment or discrimination directed toward a job
applicant, a City employee, or a citizen by Consultant or Consultant's employee or subcontractor on the
basis of race, religious creed, color, national origin,, ancestry, handicap, disability, marital status,
pregnancy, sex, age, or sexual orientation will not be tolerated. Consultant agrees that any and all
violations of this provision shall constitute a material breach of this Agreement.
10. PROJECT COORDINATION
City of Cupertino
Civic Ceiiter Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant• Perkins +Will PAGE 2 OF 10
CITY: Director of Public Works shall be representative of City for all purposes under this
Agreement. Katy Jensen, is hereby designated as the Director of Public Works' designee and Project
Manager, and shall supervise the progress and execution of this Agreement.
CONSULTANT: Consultant shall assign a single Consultant Project Manager to have overall
responsibility for the progress and execution of this Agreement for Consultant. Should circumstances or
conditions subsequent to the execution of the Agreement :require a substitute Consultant Project Manager
for any reason, the Consultant Project Manager designee shall be subject to the prior written acceptance
and approval of the City Project Manager. The designated Consultant Project Manager shall be Geeti
Silwal.
11. HOLD HARMLESS:
A. Indemnity Obligations Subject to Civil Cade Section 2782.8.
1. Where the law establishes a standard of care for Consultant's professional
services, and to the extent the Consultant breaches or fails to meet such established standard of
care, or is alleged to have breached or failed to meet such standard of care, Consultant shall, to
the fullest extent allowed by law, with respect to all services performed in connection with the
Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents,
employees and volunteers from and against any and all liability„ claims, actions, causes of action
or demands whatsoever against any of them, including any injury to or death of any person or
damage to property or other liability of any nature, that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of Consultant or Consultant's employees, officers,
officials, agents or independent contractors. Such costs and expenses shall include reasonable
attorneys' fees of counsel of.City's choice, expert fees and all other costs and fees of litigation.
Consultant shall not be obligated under thus Agreement to indemnify City to the extent that the
damage is caused by the sole or active negligence or willful misconduct of City, its agents or
employees.
2. Notwithstanding the foregoing, the Consultant has no duty to provide or to pay
for an up -front defense against unproven claims or allegations, but shall pay or reimburse the
City for its reasonable attorneys' fees of counsel of City's choice, expert fees and all other costs
and fees of litigation to the extent caused by the negligence, recklessness, or willful misconduct of
Consultant or its employees, officers, officials, agents or independent contractors. However, the
Consultant shall provide its immediate and active cooperation and assistance to the City, at no
additional cost to the City, in analyzing, defending, and resolving such claims.
B. Claims for Other Liability. For all liabilities other than those included within
paragraph A. above, Consultant shall, to the fullest extent allowed by law, indemnify, defend,
and hold harmless the City and its officers, officials, agents, employees and vohmteers against
any and all liability, claims, actions, causes of action or demands whatsoever from and against
any of them, including any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the performance of this Agreement
by Consultant or Consultant's employees, officers, officials, agents or independent contractors.
Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice,
expert fees and all other costs and fees of litigation. Consultant shall not be obligated under this
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual. Planning ['reject Agreement
Consultant: Perkins +Will PAGE 3 OF 10
Agreement to indemnify City to the extent that the damage is caused by the sole or active
negligence or willful misconduct of City, its agents or employees.
a
C. Claims involving intellectual property. In addition to the obligations set forth in (A)
and (B) above, Consultant shall indemnify, defend, and hold the City, its elected and appointed
officers, employees, and volunteers, harmless from and against any Claim in which a violation of
intellectual property rights, including but not limited to copyright or patent rights, is alleged that
arises out of, pertains to, or relates to Consultant's negligence, recklessness or willful misconduct
under this Agreement. Such costs and expenses shall include reasonable attorneys' fees of
counsel of City's choice, expert fees and all other costs and fees of litigation.
12. INSURANCE:
On or before the commencement of the term of this Agreement, Consultant shall furnish City
with certificates showing the type, amount, effective dates and dates of expiration of insurance coverage
in compliance with paragraphs 12A, B, C, D and E. Such certificates, which do not limit Consultant's
indemnification, shall also contain substantially the following statement: "Should any of the above
insurance covered by this certificate be canceled before the expiration date thereof, the insurer affording.
coverage shall provide thirty (30) days' advance written notice to the City of Cupertino, Attention: City
Manager." It is agreed that Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement with an insurance company
that is acceptable to City and authorized to do insurance business in the State of California.
Endorsements naming the City as additional insured in relation to the commercial general liability and
commercial automobile liability policies shall be submitted with the insurance certificates.
A. COVERAGE:
Consultant shall maintain the following insurance coverage:
(I Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following minimum limits:
Bodily Injury: $500,000
each occurrence
$1,000,000
aggregate - all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single limit policy with aggregate limits in the amounts
of $1,000,000 will be considered equivalent to the required minimum limits
shown above.
(3) Automotive:
Commercial automotive liability coverage in the following minimum limits:
Bodily Injury: $500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each accident
(4) Professional Liability:
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGE 4 OF 10
Professional liability insurance which includes coverage for the professional acts,
errors and omissions of Consultant in the amount of at least $1,000,000 per claim
and in the aggregate.
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for which he /she has agreed to
provide commercial general and automotive liability insurance, Consultant shall look solely to his /her
insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing commercial
general and'automotive liability insurance to either Consultant or City with respect to the services of
Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may
acquire against City by virtue of the payment of any loss under such insurance.
C. FAILURE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or maintain the foregoing
insurance, City shall be permitted to obtain such insurance in the Consultant's name or as an agent of the
Consultant and shall be compensated by the Consultant for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is received that the
premiums have not been paid.
D. ADDITIONAL INSURED:
City, its City Council, boards and commissions, o; ficers, employees and volunteers shall be
named as an additional insured under all insurance coverages, except any worker's compensation and
professional liability insurance, required by this Agreement. An additional insured named herein shall
not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy
or any extension thereof. Any other insurance held by an additional insured shall not be required to
contribute anything toward any loss or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being sufficient to protect
Consultant. Consultant is advised to confer with Consultant's insurance broker to determine adequate
coverage for Consultant.
13. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to perform the services
required by this Agreement. Consultant may be required to fill out a conflict of interest form if the
services provided under this Agreement require ConsultELnt to make certain governmental decisions or
serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of
Regulations.
14. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest
therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City.
Any attempt to do so without said consent shall be null and void, and any assignee, sublessee,
hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment,
hypothecation or transfer. However, claims for money by Consultant from City under this Agreement
may be assigned to a bank, trust company or other financial institution without prior written consent.
Written notice of such assignment shall be promptly furnished to City by Consultant.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital
stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or
cotenant, if Consultant is a partnership or joint venture or syndicate or cotenancy, which shall result in
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant. Perkins +Will PAGE 5 OF 10
changing the control of Consultant, shall be construed as an assignment of this Agreement. Control
means fifty percent (50 %) or more of the voting power of the corporation.
15. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and subcontractors whose
names are included in this Agreement shall be used in the performance of this Agreement.
In the event that Consultant employs subcontractors, such subcontractors shall be required to
furnish proof of workers' compensation insurance and shall also be required to carry general, automobile
and professional liability insurance in reasonable conformity to the insurance carried by Consultant. In
addition, any work or services subcontracted hereunder shall be subject to each provision of this
Agreement.
16. PERMITS AND LICENSES:
Consultant, at his/her sole expense, shall obtain and maintain during the term of this Agreement,
all appropriate permits, certificates and licenses including, but not limited to, a City Business License, that
may be required in connection with the performance of services hereunder.
17. OWNERSHIP.OF WORK:
A. Any interest (including copyright interests) of Consultant and its subconsultants in each
and every study, document, report, draft, memoranda, work product, map, record, plan, drawing,
specification and other deliverable, in any medium prepared or created by Consultant or its
subconsultants pursuant to or in comzection with this Agreement, shall be the exclusive property of City.
To the extent permitted by Title 17 of U.S. Code, all work product prepared or created under this
Agreement shall be deemed works for hire and all copyrights in such works shall be the property of City.
In the event that it is ever determined that any works prepared or created by Consultant or any
subconsultant under this Agreement are not works for hire under U.S. law, Consultant hereby assigns to
City all copyrights to such works when and as created. With Owner's prior written approval, Consultant
may retain and use copies of such works for reference and as documentation of its experience and
capabilities and in its promotional materials. With respect to Consultant's standard details, Consultant
may retain the copyright, but grants to City a perpetual non - exclusive license to use such details in
connection with the Project.
B. Without limiting any other City right to any of the works prepared or created by
Consultant or its subconsultants, all works may be used by City in execution or implementation of:
(1) The original Project for which Consultant was hired;
(2) Completion of the original Project by others;
(3) Subsequent additions to the original project; and /or
(4) Other City projects as appropriate.
C. Any City reuse of works shall be subject to California Business and Professions Code
Sections:5536.25, 6735, 6735.3 or 6735.4, if and to the extent applicable. Any City reuse of works for any
purpose other than those in B(1) through B(3) above, and any modifications to any of the works, shall be
at City's sole risk and expense.
D. Consultant shall, at such time and in such form as City may require, furnish reports
concerning the status of services required under this Agreement.
E. All written work required to be provided by this Agreement (other than large -scale
architectural plans and similar items) shall be printed on recycled paper and shall be copied on both sides
of the paper except for one original, which shall be single sided.
City or Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGE 6 OF 10
F. No work, information or other data given to or prepared created or assembled by
Consultant or any of its subconsultants pursuant to this Agreement, shall be made available to any
individual or organization by Consultant or any subconsultant without prior approval by City.
G. Electronic and hard copies of Consultant's work product shall constitute the Project
deliverables. Plans shall be in CAD and PDF formats, and other documents shall be in Microsoft Word
and PDF formats.
18. RECORDS:
Consultant shall maintain complete and accurate records with respect to sales, costs, expenses,
receipts and other such information required by City that relate to the performance of services under this
Agreement.
Consultant shall maintain adequate records of services provided in sufficient detail to permit an
evaluation of services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be.clearly identified and readily accessible. Consultant shall provide free
access to such books and records to the representatives of City or its designees at all proper times, and
gives City the right to examine and audit same, and to make transcripts there from as necessary, and to
allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such
records, together with supporting documents, shall be kept separate from other documents and records
and shall be maintained for a period of three (3) years after receipt of final payment.
If supplemental examination or audit of the records is necessary due to concerns raised by City's
preliminary examination or audit of records, and the City's supplemental examination or audit of the
records discloses a failure to adhere to appropriate internal financial controls, or other breach of contract
or failure to act in good faith, then Consultant shall reimburse City for all reasonable costs and expenses .
associated with the supplemental examination or audit.
19. NOTICES:
All notices, demands, requests or approvals to be given under this Agreement shall be given in
writing and conclusively shall be deemed served when delivered personally or on the second business
day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed
as hereinafter provided.
at:
All notices, demands, requests, or approvals frorn Consultant to City shall be addressed to City
City of Cupertino
:10300 Torre Ave.
Cupertino CA 95014
Attention: Katy Jensen
All notices, demands, requests, or approvals from City to Consultant shall be addressed to
Consultant at:
Perkins +Will
185 Berry Street, Lobby One
Suite 5100
San Francisco, CA 94107
Attention: Geeti Silwal
20. TERMINATION:
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGE 7 OF 10
In the event Consultant fails or refuses to perform any of the provisions hereof at the time and in
the manner required hereunder, Consultant shall be deemed in default in the performance of this
Agreement. If such default is not cured within the time specified after receipt by Consultant from City of
written notice of default, specifying the nature of such default and the steps necessary to cure such
default, City may terminate the Agreement forthwith by giving to the Consultant written notice thereof.
City shall have the option, at its sole discretion and without cause, of terminating this Agreement
by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this
Agreement, each party shall pay to the other party that portion of compensation specified in this
Agreement that is earned and unpaid prior to the effective date of termination.
In the event of termination, Consultant shall deliver to City, copies of all reports, documents, and
other work performed by Consultant under this Agreement.
21. COMPLIANCES:
Consultant shall comply with all state or federal laws and all ordinances, rules.and regulations
enacted or issued by City.
22. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of the State of California
excepting any choice of law rules which may direct the application of laws of another jurisdiction. The
Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the
authorities having jurisdiction over this Agreement (or the successors of those authorities.)
Any suits brought pursuant to this Agreement shall be filed with the courts of the County of
Santa Clara, State of California.
23. ADVERTISEMENT:
Consultant shall not post, exhibit, display or allow to be posted, exhibited, displayed any signs,
advertising, show bills, lithographs, posters or cards of any kind pertaining to the services performed
under this Agreement unless prior written approval has been secured from City to do otherwise.
24.. WAIVER:
A waiver by City of any breach of any term, covenant, or condition contained herein shall not be
deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition
contained herein, whether of the same or a different character.
25. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever
kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the
provisions hereof. Any modification of this Agreement will be effective only by written execution signed
by both City and Consultant.
26. GIFTS:
A. Consultant is familiar with City's prohibition against the acceptance of any gift by a City
officer or designated employee, which prohibition is found in City Administrative Procedures.
B. Consultant agrees not to offer any City officer or designated employee any gift
prohibited by the Administrative Procedures.
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGE 8 OF 10
C. The offer or giving of any prohibited gift shall constitute a material breach of this
Agreement by Consultant. In addition to any other remedies, City may have in law-or equity, City may
terminate this Agreement for such breach as provided in Section 19 of this Agreement.
27. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the Agreement shall be deemed to
be enacted herein, and the Agreement shall be read and enforced as though each were included herein. If
through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the
Agreement shall be amended to make such insertion on application by either party.
28. CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of the Agreement and in
no way affect, limit or amplify the terms or provisions of this Agreement.
City Of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGE 9 OF 10
P.O. No. Mg "%3 -�L—
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed.
CONSULTANT
Perkins +Will
A California Corporation
B
Name KAREN B. ALSCHULER
Title Principal
Date March 7, 2014
CITY OF CUPERTINO
A Municipal Corporation
By
David Brandt, City Manager
Date % 3 /
Tax I.D. No.: 36- 2690384
APPROVED AS TO FORM:
Address:
185 Berry Street, Lobby One
Suite 5100
San Francisco, CA 941,017 4Carolorade, City Attorne
ATTEST:
race Schmidt, City Clerk
Contract Amount: -571 t 00c->
Account No.: 9 l �q - 9,300 = V
�i- .7a - 3 c 4 171.) 7-�t-0
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement
Consultant: Perkins +Will PAGL 10 OF 10
EXHIBIT A
SCOPE OF SERVICES
CIVIC CENTER MASTER PLAN & PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO, CALIFORNIA
CONSULTANT shall perform professional services its detailed in the following sections related
to the master planning of the Cupertino Civic Center area and the feasibility analysis and
conceptual design for the parking option.
SECTION 1 GENERAL
A. General PROJECT Description: The PROJECT involves the development of a Civic
Center Master Plan, and to develop a feasibility analysis and conceptual design for a
parking structure at the Civic Center.
The CONSULTANT shall provide all services required to manage the project, including
all processes, all communication, all coordination, all record- keeping, and all process
documentation. The CONSULTANT shall propose a detailed schedule for the project
for review and approval of the CITY. The CONSULTANT shall solicit and obtain
decisions from CITY as the project process requires in order to advance the project in
accordance with the approved project schedule. The CONSULTANT shall prepare and
submit to the CITY a project and process update report at least monthly, or more
frequently as project process requires.
B. General Performance Requirements:
1. The performance of all services by CONSULTANT shall be to the satisfaction of
the CITY, in accordance with the express terms hereof, including but not limited
Jo the terms set out in detail in this scope of services and the standard of care
provisions contained in this AGREEMENT.
2. The CITY's Department of Public Works shall manage the design and
construction of the PROJECT and this AGREEMENT. CONSULTANT shall
receive final direction from the CITY's Director of Public Works or his/her
authorized designee (hereinafter collectively "CITY") only. The CITY shall
resolve any conflicting direction from other groups, departments or agencies.
3. CONSULTANT shall coordinate this ,cope of services with the CITY as well as
with other CITY consultants and contractors, as needed or as directed by the
CITY. CONSULTANT shall schedule meetings and-prepare meeting agendas
and action item list for all PROJECT meetings under the scope of work. All
City orcupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement - Exhibit A
Consultant: Perkins +Will PAGE I OF 10
action item list of meetings are due to the CITY within five (5) working days after
the meeting. CONSULTANT shall provide copies of such documentation to the
CITY, to be shared by the CITY to other appropriate agencies and entities.
CONSULTANT shall coordinate all responses to comments through the CITY.
4. The CITY shall direct CONSULTANT with respect to programming and
functionality of the PROJECT space. The CITY shall approve design milestones
through all tasks. For the purpose of this AGREEMENT, direct written
authorization or approval from the CITY shall mean and require the signatures
of the CITY before proceeding to the next phase of work.
5. CONSULTANT shall designate and provide to the CITY the names of their team
members for the PROJECT. The team members shall be satisfactory to the CITY.
The team members shall include Karen Alschuler as CONSULTANT's Principal -in-
charge for the duration of the PROJECT. CONSULTANT shall not substitute any
team members without the prior approval of the CITY.
6. CONSULTANT's services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly process of the work. The
schedule for the performance included in EXHIBIT B, may be adjusted by mutual
agreement.
7. CONSULTANT shall manage its SUBCONSULTANTS, and administer the
PROJECT. CONSULTANT shall consult with the CITY, research applicable
design criteria, communicate with members of the PROJECT team, and issue
progress reports as necessary and directed by the CITY.
8. CONSULTANT shall submit design. documents to the CITY, according to
SECTION 2 — "SCOPE OF SERVICES ", of this EXHIBIT A for purposes of
evaluation and approval by the CITY. The CITY will review the design during
each task. CONSULTANT will meet with the CITY for progress review at
various stages of the PROJECT. CONSULTANT will be responsible for calling
the appropriate SUBCONSULTANT(S) to attend any meetings included in this
SCOPE OF SERVICES. CONSULTANT shall make revisions to the design
documents as required for each task in a timely manner.
9. CONSULTANT shall assist the CITY, as requested by the CITY, in connection
with the CITY's responsibility for filing documents required for the approval of
governmental authorities having jurisdiction over the PROJECT.
10. CONSULTANT shall prepare and make presentations to explain the design of
the PROJECT at various occasions to representatives of the CITY, as directed by
the CITY according to SECTION 2 — "SCOPE OF SERVICES" of this EXHIBIT A.
11. CONSULTANT shall prepare and present to the CITY an Organization Chart,
Directory, and Communication Flow Chart at the PROJECT Kick -Off Meeting.
This meeting shall introduce team members, establish routes of communication,
and discuss the participants' roles, responsibilities, and authority.
12. CONSULTANT shall submit written requests for all information and official
documents related to the PROJECT to the CITY.
City orCulicrtino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- Exhibit A
Consultant: Perkins +Will PAGE 2 OF 10
13. Communications Protocols
• Team Meetings and Conference Calls: CONSULTANT will initiate the
team /client meetings that allow for essential brainstorming and sharing of ideas
among consultants and the CITY, leading to well- conceived final products.
Attendance at these meetings will vary, based upon the work in progress and
need for collaboration. In addition, it :is important to have a weekly conference
call with the CITY that will be attended by the invited consultants as needed.
This will be a means to strategize the efforts and coordination needed for the
upcoming weeks, update the CITY about work in progress, discuss points, of
collaboration to inform the products, and lay down the next steps for a seamless
work process.
• Meeting Agendas: CONSULTANT to prepare, or have prepared by the
particular meeting leader, draft meeting agendas for the team meetings and the
weekly conference calls. CONSULTANT will send draft agendas to the CITY for
review and comment. The finalized agenda will be distributed to required
attendees by the CONSULTANT.
Meeting Notes: CONSULTANT to prepare the meeting action item list for the
team /client meetings and the conference calls. The action item list notes will
focus primarily on documenting agreed -upon follow -up actions and
responsibilities for the consultant team and CITY.
Other Communication: In addition to the team meetings and the conference
calls, all consultant team members are expected to be in direct communication
with CITY for discussion and feedback specific to their scope, as required. The
record of these independent meetings will consist of notes on key decisions made
and action items, and will be completed by the respective consultant team
member on behalf of CONSULTANT. This information will be reported by
CONSULTANT in a timely manner al: team meetings, during conference calls, or
sooner via email if key decisions and directions need to be communicated to
other consultant team members.
14. Management Protocols
• Project Management: Project management actions are critical to the success of
the project. As such, close coordination will be required between the
CONSULTANT and CITY at each step in the process. Weekly phone calls and
exchange of e -mail messages are anticipated to make up the bulk of these
communications. In addition a brief bi- weekly status update documenting past
2 -weeks effort and next 2 weeks effort memorandum will be produced by
CONSULTANT for CITY.
• CONSULTANT will maintain overall control of the subconsultant team
throughout the process, ensuring completion of draft and final documents, and
any related actions, consistent with this overall Scope of Work, Project Timeline
and Project Budget. CONSULTANT, their subconsultant team, and the CITY
will share ideas and offer constructive feedback as the various studies are being
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agree men t- Lxhibit A
Consultant: Perkins +Will PAGE 3 OF 10
prepared, working to ensure that key findings and concerns generated through
one subtask are considered in overall project findings and recommendations. As
part of this action, CONSULTANT and CITY, will ensure seamless transition
from one task to the next through a written sign -off. of CITY approving the end of
each phase and acknowledging the start of the next.
Document Management: CONSULTANT will set up an internet -based
document management /exchange platform called Newforma for efficient and
secure sharing, of information among consultants and CITY. Newforma tracks all
files shared and maintains a record of files accessed by user group. It will help
team members effectively communicate and share information throughout the
course of the project.
15. Deliverables
Format: The format of all text and graphic documents must be compatible with
MS Word, Excel, or Adobe Creative Suite (e.g. Illustrator; Photoshop, Acrobat),
respectively. All digital maps shall be in pdf, unless otherwise directed by the
CITY. For all deliverables, one hard copy as well as a copy (in PDF format) shall
be provided to CITY.
Steps to Deliverable Completion: Working as partners toward completion of
the scope, the CITY will participate in the evolution of the Master Plan through
team work sessions and sharing of early concepts. Draft and final documents will
be submitted by CONSULTANT to CITY. CITY will ensure timely review of all
draft. documents, providing a single set of consolidated City staff comments back
to the CONSULTANT within 15 days of receipt of the documents from
CONSULTANT, as well as meeting other responsibilities, as contained in this
Scope of Work. Comments received from CITY on the draft documents will be
addressed in the next deliverable.
C. Estimate of Probable Construction Cost: CONSULTANT shall be responsible for the
conceptual design of the PROJECT to allow a comprehensive Estimate of Probable
Construction Cost and states the valid timeframe for the estimate.
City of Cupertino
Civic Center Master Plan & Parkiiig Garage Conceptual Planning Project Agreement - Exhibit A
Consultant: Perkins +Will PAGE 4 OF 10
SECTION 2 SCOPE OF SERVICES
GENERAL
1. The CONSULTANT shall provide all services necessary required to complete the tasks
identified in the Scope of Services
'2. The CONSULTANT shall coordinate and rnartage all subconsultants in each project task.
3. The CITY shall use the minimum work items identified in Appendix A as evidence that
the CONSULTANT met the Task deliverable submission for billing purposes. Any
deficiencies in the minimum work items identified shall cause the CITY to reject the
entire submission, require the CONSULTANT to make appropriate corrections, and
resubmit, at no cost to the CITY. Earned value for submissions according to the EXHIBIT
C, Compensation Schedule shall not be considered earned until the Task Deliverable
meets the minimum work standards set for in the Appendix.
TASK 1— PROTECT INITIATION
Task 1.1— Project Kick -Off
• Preparation for project kick -off meeting
• CCMP consultant team + client + environmental consultants kick -off meeting to confirm
project goals, scope, approach, roles and communication protocols.
• Discuss and establish a clear 3 -part project schedule to identify critical milestones in the
3 different scopes — Civic Center Master Plan+- Parking, Book Drop -Off Canopy, and
Library Story Room Expansion + Teen Room -- that will need to track in parallel to
enable flow of information /findings from one scope of services to the other.
• Reiteration of preliminary understanding of the issues and opportunities as studied in
the Master Plan Framework effort
• Preliminary discussion on the envisioned experience of the Civic Centex Master Plan
area.
• Discuss project /site energy, water, resiliency goals and targets, both quantifiable and
experiential.
Task 1.2 — Develop Outreach Plan
• Establish clarity of process, participants and consultant /City roles at various outreach
meetings
• Develop list of attendees for the various outreach meetings and establish format for
notification
• Discuss schedule for community engagement
• Discuss goals for each of the public outreach engagement and possibility for larger
communications strategy
• Discuss format /logistics of each event
• Describe tools for effective communication and decision - making
Task 1.3 — Analysis of Issues and Opportunities for next phase of CCMP
Conduct in- depth analysis of parking /circulation /land use /open space /infrastructure
Circulation /Parking Analysis -
City of Cupertino
Civic Center Master Plan & Parking, Garage Conceptual Planning Pro.iuct Agreement - Exhibit A
Consultant: Perkins +Will PAGE 5 OF 10
• Study traffic and travel patterns
• Conduct parking demand (vehicle & bicycles) surveys and circulation observations
on two days TBD in collaboration with. City staff
• Establish target for number of additional parking spaces needed
• Identify opportunities for providing additional parking
o Expansion of surface'parking
■ Location(s)
• Approximate number of spaces
• Possibilities of shared parking within or outside the site
o Parking under new buildings
• Building purpose /location
• Parking footprint
o Stand -alone parking structure
• Locations
• Footprint/Number of levels
• Study pedestrian access and circulation network
Land Use /Open Space Analysis —
• Study context and its relations and connections with the project area.
• Discuss opportunities
Infrastructure Analysis —
Issues and constraints relating to infrastructure and its ability to serve the area will
be studied.
Task 1.4 — Coordination with Environmental Consultants
Coordination meeting with the EIR Consultants early on in the design process to help
inform the design team of environmental constraints.
Task 1.5 — Develop Range of Program Elements for CCMP
• Discuss and define experience map for CCMP, with desired attributes and outcomes per
piece.
• Establish list of all program elements (built and open space) that address project goals
and enhance the district's economic and civic presence.
• With established program elements, and project vision as a base, use the experience
mapping to articulate and align key design elements, processes, and potential users for
this site.
TASK 1 DELIVERABLES —
• Memo summarizing findings of the analysis
TASK 2 — MASTER PLAN OPTIONS DEVELOPMENT
Task 2.1— Develop & Evaluate Master Plan Options for Alternative 3 — Civic Life
• Study precedents /best practices relevant to the site
City Of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- L-- xhibitA
Consultant: Perkins +Will PAGE 6 OF 10
• Develop up to 3 options for CCMP to incorporate various program elements. This task
will be done in. parallel with Task 2.3 — Develop Parking Options.
• Develop land use, circulation and conceptual landscape plans for each option
• Study three - dimensional concept massing of each option to understand view impacts on
adjoining neighborhoods
• Develop conceptual development program of each option
• Study conceptual phasing plan for each option
• Evaluate plans according to their ability to meet project goals
Task 2.2 — Develop & Evaluate Parking Options (with & without structure) for Alternative 3 —
Civic Life
• Develop vehicle parking demand estimates based on selected program, including
potential reductions associated with various TDM measures
• Develop parking options identified in Phase 1, Task 13
• Prepare sketches for each alternative showing;
• Facility massing
• Parking layout
o _ Entry /exit locations and vehicle circulation paths
o Pedestrian accommodations
• Identify and discuss pros and cons of each alternative
• Select preferred alternative(s) for further development
• Develop short -, mid -, and long -term options for vehicle and bicycle parking
• Develop interim parking solutions (parking management) to address parking demand
until permanent additional parking is constructed.
Task 2.3 — Cost Estimation of Master Plan Options + Parking Options
• Develop costing options for CCMP master plan
• Develop ROM cost estimates for parking options
Task 2.4 — Develop Funding Strategies
• Meet with City staff (Public Works /Finance) to review the types of funding sources that
have been used by the City
• Research additional local, regional, state and federal funding sources
• Recommend funding strategies that could be utilized for Master Plan and Parking
options
• Analyze the potential use of tax exempt bond financing to fund all or a portion of the
improvements
• Analyze the potential use of public private partnerships
Task 2.5 — Focus -Group Stakeholder Meeting 1
• Plan, coordinate and staff /facilitate stakeholder meeting to garner input on Master Plan
options
• Prepare presentation material
City of Cupertino
Civic Center Master Plan & Parking Garage Concephial Planning Project Agreement- Exhibit A
Consultant: Perkins +Will PAGE 7 OF 10
• Summarize stakeholder meeting
Task 2.6 — City Council Meeting 1— Study session
This is intended as an across the table discussion with the City Council to walk them through
the conceptual options developed and get their buy -in on the preferred direction.
• Preparation of presentation material
• Share presentation material 1 week in advance of Council Meeting for one set of
consolidated City comments
• Attendance and presentation at the City Council Meeting
• Incorporate comments received for final submission of Phase 2 material
Task 2.7 — Community Workshop 1— Master Plan + Parking Concepts
• Pre - meeting 2 weeks in advance of workshop to review workshop material and finalize
plan preparation
• Strategize format and prepare presentation material
• Facilitate and attend workshop
• Summarize workshop findings
Task 2.8 — City Council Meeting 2 — Approval on preferred direction
• Preparation of presentation maternal
• Attendance and presentation at the City Council Meeting
• Incorporate comments received from City Council for submission of Phase 2 material
TASK 2 DELIVERABLES —
• Memorandum summarizing the Stakeholder Meeting and Community Workshop
Memorandum summarizing cost estimation
Memorandum summarizing funding strategies
Draft and final City Council presentation
TASK 3 — PREFERRED MASTER PLAN DEVELOPMENT
Task 3.1— Develop Preferred Master Plan
• Develop preferred Master Plan which could be a combination of components from
various options. The preferred Master Plan will incorporate preferred parking option.
• Develop land use, circulation and landscape plan for preferred option
Refine phasing plan for preferred option
Task 3.2 — Refine Funding Strategies
• Prepare projections for potential parking revenues and potential bond capacity analysis
(and any other revenue sources identified in recommendations)
• Prepare more refined funding strategy including evaluation of public private
partnership' options.
Task 3.3 — Coordination with Environmental Consultants
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement-Exhibit A
Consultant: Perkins -1 -Will PAGE 8 OP 10
• Coordination meeting with the EIR Consultants to discuss the preferred Master Plan
Task 3.4 — Finalize Master Plan
• Develop illustrative Final Master Plan
• Develop land use plan illustration
• Develop open space and streetscape plan illustration
• Circulation plan
• Conceptual elevation sketches
• Site section
• Development Phasing Plan
• Develop 3- dimensional views /renderings for ease of visualizing the future Civic Center
area
Task 3.5 — Community Workshop 2 — Draft Master Plan
• Pre - meeting 2 weeks in advance of workshop to review workshop material and finalize
input strategy
• Preparation of presentation material
• Facilitation and attendance at workshop
• Workshop summary memo
TASK 3 DELIVERABLES —
• Memorandum summarizing the Stakeholder )Meeting and Community Workshop
• Final illustrative Master Plan and 3- dimensional views
• Draft and final City Council presentation
TASK 4 — MASTER PLAN DOCUMENT
Task 4.1 —Draft Master Plan Document
• Prepare draft master plan document for City review and comments
Task 4:2 — Planning Commission Meeting
• Prepare presentation of draft master plan document
• Share presentation material 1 week in advance of Commission Meeting for one
consolidated set of City comments
• Attendance and presentation at the Planning Commission Meeting.
Attendance by other consultant team members shall be additional service.
Task 4.3 — Final Draft Master Plan Document
• Prepare final draft master plan document to u.lcorporate City Council comments
Task 4.4 — City Council Meeting 3 — Plan Adoption
• Prepare presentation of final draft master plan document
• Share presentation material 1 week in advance of Council Meeting for one consolidated
set of City comments
City oPCupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Pro.jecl Agreement - Exhibit A
Consultant: Perkins +Will PAGE 9 OF 10
• Attendance and presentation at the City Council Meeting by Perkins +Will. Other
consultant attendance if needed will be discussed with the City as an additional service.
Task 4.5 — Final Master Plan
• Prepare final master plan document to incorporate City- Council comments
TASK 4 DELIVERABLES —
• Draft Master Plan document
• Final Draft Master Plan document
• Final Master Plan document
TASK 5 — ADDITIONAL SERVICES
Consultant services not specifically identified in the Scope of Services shall be considered
Additional Services. At the CITY's request, the CONSULTANT shall provide a fee proposal for
specific additional services consistent and in accordance with the Exhibit. C . Some of the
additional tasks that may be requested are-
Task 5.1 — Eco- charrette to Develop Sustainable Strategies
Task 5.2 — Develop branding/identity of the Civic Center District
Task 5.3 — LEED ND documentation
Task 5.4 — Preparation for and attendance by subconsultants at Planning Commission
Task 5.5 — Preparation for and attendance at additional City Council Meetings
This is not an exhaustive list but based on preliminary understanding of the project.
END OF EXHIBIT A
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- Exhibit A
Consultant: Perkins +Will PAGE 10 01= 10
EXHIBIT B
SCHEDULE OF PERFORMANCE
CIVIC CENTER MASTER PLAN & PARKING i13ARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO, CALIFORNIA
This is an exhibit attached to, and made a part of this Consultant Services
Agreement with THE CITY OF CUPERTINO ("City") and Perkins +Will ( "Consultant ")
for the provision of professional urban planning and architectural services ( "Services ")
CONSULTANT shall complete all work by March 31, 2015.
The following sets forth the distribution of CONSJJLTANT's Schedule of Performance for
the project. The CITY may approve in writing the extension of any milestone date set in this
Exhibit.
Task #1:
Project Initiation
2 months
after execution the
agreement
Task #2:
Master Plan Options Development
3 months
after Notice to
Proceed (NTP) for this
task
Task #3:
Preferred Master Plan Development:
2 months
after Notice to
Proceed (NTP) for this
task
Task #4:
Master Plan Document
3 months
after Notice to
Proceed (NTP) for this
task
END OF EXHIBIT B
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- Exhibit B
Consultant: Perkins +Will PAGE 1 OF 1
EXHIBIT C
COMPENSATION
CIVIC CENTER MASTER PLAN & PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO, CALIFORNIA
This is an exhibit attached to, and made a part of this Consultant Services Agreement with
THE CITY OF CUPERTINO ( "City ") and Perkins +Will ( "Consultant ") for the provision of
professional architectural services ( "Services ").
A. Maximum Compensation.
The CITY agrees to compensate CONSULTANT for professional services performed in
accordance with the terms and conditions of this AGREEMENT. The maximum amount of
compensation to be paid to CONSULTANT under this AGREEMENT, including both payment
for professional services, additional services and reimbursable expenses, shall not exceed Five
Hundred and Seventy -one Thousand DOLLARS ($ 571,000). CONSULTANT agrees that it shall
perform all of the services set forth in Exhibit A of this AGREEMENT, except for additional
services required pursuant to Section 2, Task No. 5 and inclusive of reimbursable expenses, for
the lump -sum amount of Five Hundred and Twenty -one Thousand dollars ($ 521,000). The
maximum amount of Additional Services are authorized under Section G of this Exhibit C is
Forty -five thousand DOLLARS ($ 50,000).
B. Method of Payment
For Task Nos. 1 through 5 CONSULTANT shall, during the term of this AGREEMENT, invoice
the CITY monthly based upon a percentage of completion of each milestone set forth below in the
Payment Schedule (Schedule D below) for services performed, and reimbursable expenses
incurred if applicable, in completing that milestone under this AGREEMENT. Provided
CONSULTANT has completed the services and incurred the reimbursable expenses covered by
the Invoice in accordance with the provisions of this AGREEMENT, as determined by the CITY,
the CITY shall pay CONSULTANT the amount shown on the Invoice within thirty (30) working
days of receipt of the Invoice. Earned value for submissions according to the EXHIBIT C,
Compensation Schedule shall not be considered earned until the Task Deliverable meets the
minimum work standards set for in the Appendix.
The Invoice shall be based on the percentage of milestone completed, and it shall describe the
topics and tasks completed during the Invoice period in accordance with the Budget Schedule
and Payment Schedule set forth below. The Invoice shall list work completed and reimbursable
City of Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement - Exhibit C
Consultant: Perkins +Will PAGE 1, OF 6
expenses if applicable, in accordance with the Budget Schedule and Payment Schedule set forth
below. CONSULTANT also shall include supporting documents for any reimbursable expenses.
The Invoice shall also show the total to be paid for the Invoice period.
C. Budget Schedule
The Budget Schedule for this AGREEMENT shall be as follows:
Task
Task Description Compensation
Task #1: Project Initiation $103,500
Task #2 Master Plan Options Development $ 167,000
Task #3: Preferred Master Plan Development $ 152,500
Task #4: Master Plan Document $ 98,000
TOTAL $ 521,000
CONSULTANT shall not exceed any of the specified budget amounts for any Task without prior
written authorization from the CITY. The CITY may approve in writing the transfer of budget
amounts between any of the Tasks listed above provided the total AGREEMENT amount does not
exceed Five Hundred and Twenty -one thousand DOLLARS ($521,000).
City of Cupertino
Civic Center Master Plan &, Parking Garage Conceptual Planning Project Agreement- Exhibit C
Consultant: Perkins +Will PAGE 2 OF 6
D. Payment Schedule
The Payment Schedule for this AGREEMENT shall be as follows:
TASK MILESTONE
Task #1 — Project Initiation
a. Task 1.1 to Task 1.3
b. Task 1.4 to Task 1.5
Task #2 — Master Plan Options Development
a. Task 2.1 to Task 2.4
b. Task 2.5 to Task 2.6
c. Task 2.7 to Task 2.8
Task #3 — Preferred Master Pfan Development
a. Task 3.1 to Task 3.3
b_ Task 3.4 to Task 3.5
Task #4 — Master Plan Document
a. Task 4.1 to Task 4.2
b. Task 4.3
c. Task 4.4 to Task 4.5
Task — Additional Services
PERCENT OF TASK
COMPENSATION PAID
UPON COMPLETION OF
MILESTONE
70%
30%
60%
20%
20%
70%
30%
50%
30%
20%
Paid pursuant to Subsection G
below.
E. Subconsultant Services.
CONSULTANT is directly responsible for any payment for SUBCONSULTANT work on this
PROJECT. SUBCONSULTANT work on this PROJECT is included in the Budget Schedule shown
above and shall be billed to the CI.TY by CONSULTANT as part of the Basic Services.
City of Cupertino
Civic Center Master Plan & Parking Garage Concephial Planning Project Agreement - Exhibit C
Consultant: Perkins +Will PAGE 3 OF 6
F. Reimbursable expenses.
Reimbursable expenses are included in CONSULTANT's lump sum compensation, including, but
not limited to, any expenses related to CONSULTANT's internal plan checks, CAD test prints, 8
1/2" x 11" copies or fax copies. Plotting and Printing for public distribution shall be the
responsibility of the CITY. There are no separate reimbursable expenses for Basic Services
performed under Tasks 1 -5 of EXHIBIT A.
G. Additional Services.
CONSULTANT shall not perform Additional Services without prior written authorization of the
CITY. Additional Services shall be separately negotiated to be paid on a lump sum or a time and
material basis at the rates set forth herein, as authorized by the CITY. The CITY has set aside the
sum of Fifty Thousand DOLLARS ($50,000.00) for the payment of Additional Services. The CITY
shall not authorize and CONSULTANT shall not perform any Additional Services that result in
charges in excess of the above amount.
CONSULTANT shall submit an Invoice to the CITY for payment on a monthly basis for
authorized Additional Services rendered during the previous month. In the event Additional
Services are authorized, CONSULTANT shall submit Invoices in accordance with the Schedule of
Consultant Hourly Rates for Additional Serivices included in this Exhibit C. The rates shown in
the Schedule of Consultant Hourly Rates for Additional Serivices shall stay in effect during the full
term of the contract. The CITY shall pay for Additional. Services Invoices as provided for in this
EXHIBIT C.
City of Cupertiho
Civic Center Master Plan Vic. Parking Garage Conceptual Planning Project Agreement- Exhibit C
Consultant: Perkins +Will PAGE 4 OF 6
SCHEDULE OF CONSULTANT HOURLY RATES FOR ADDITONAL SERVICES
Perkins +Will
Principal
$295
Senior Project Manager
$220
Senior Project Architect /Designer
$210
Project Architect/Designer
$170
Architect/Designer III
$150
Architect /Designer III
$120
Architect/Designer I
$110
Senior Technical Coordinator
$210
Administrative
$90
Fehr & Peers
Principal
$290
Associate
$170
Engineer /Planner
$120
Graphics & Data Visualization
$1.35
Administrative
$110
Walker Parking
Principal
$255
Senior Project Manager/
Senior Parking Consultant/
Senior Engineer /Senior Architect
$235
Project Manager /parking Consultant
$1.95
Engineer /Architect
$170
Parking Analyst /Planner
$165
Designer
$150
Senior Technician
$145
Technician
$120
Field Auditor /Senior Admin Assistant
$95
Administrative Assistant
$80
TBD Consultants (Cost Estimator)
Principal $165
Project Manager $155
City ofCupertino
Civic Center Master Plan & Parking Garage Conceptual Planning. Project Agreement - Exhibit C
Consultant: Perkins +Will PAGE 5 OF 6
Senior MEP / Estimator
$145
Senior Scheduler
$150
Estimator /Scheduler
$135
Assist Estimator
$115
Administrative / Technical Support
$70
Seifel Consulting (Economist))
President $250
Consultant $125
Public Dialogue Consortium
Project Team Lead $190
Project Team Senior Consultant $160
Project Team Consultant $110
Public Dialogue Facilitators $50
BKF Engineers
Principal
$209-$229
Engineering
Associate
$1.82
Project manager
$172 -$178
Engineer IV
$1.59
Engineer /Planner 1,I1,III
$1.12-$147
Design and Drafting
Technician I,II,III
$109-$126
Drafter I- IV
$84-$111
Construction Administration
Sr. Construction Administrator
$168
Resident Engineer
$124
Project Assistant
$70
END OF EXHIBIT C
City or Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- Exhibit C
Consultant: Perkins +Will PAGE 6 OF 6
APPENDIX A
CIVIC CENTER MASTER PLAN & PARKING GARAGE CONCEPTUAL PLANNING
CITY OF CUPERTINO, CALIFORNIA
TASK 1: PROJECT INITIATION and TASK 2: MASTER PLANS OPTIONS
DEVELOPMENT
A PURPOSE: Appendix A describes the minimum content required for project deliverables
identified in Exhibit A Scope of Services Tasks 1 and 2. Project deliverables under all Tasks
must be reviewed and written City approval obtained prior to start of a subsequent task.
B GENERAL: CONSULTANTS deliverables shall include, at'a minimum, the work
described in each task identified in this appendix. The CONSULTANT may include other
work in the Task deliverable submission as it sees fit to meet the intent of a Task
submission.
C The CITY shall use the minimum work items identified in Appendix A as evidence that the
CONSULTANT met.the Task deliverable'submission for bill ing,purposes. Any deficiencies
in the minimum work items identified shall cause the CITY to reject the submission, require
the CONSULTANT to make appropriate corrections and resubmit, at no cost to the CITY.
Earned value for submissions according to the EXHIBIT C, Compensation Schedule
shall not be considered earned until the Task Deliverable meets the minimum work
standards set for in this Appendix.
D The Appendix shall be used as a guideline for professional services performance in this
Agreement and shall not modify the CONSULTANT's inherent responsibilities identified
in this AGREEMENT. In the event of any conflict with Exhibit A, Scope of Services, Exhibit
A governs.
TASK 1: PROJECT INITIATION
A. PROJECT INFORMATON ANALYSIS:
1. Review of CITY provided Guidelines and Program Documents.
2. Review of CITY Municipal Code, Zoning Regulations & adopted model codes.
3. Review of CEQA Report.
4. Review existing site information available from the CITY or other sources
5. Review other applicable reports and data.
City ol'Cupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement- Appendix A
Consultant: Perkins +Will PAGE I OF 2
B. BASE INFORMTION GENERATION
Based on information provided by the City -
1. Base map production at a scale suitable project: site study and visibility.
2. Existing site conditions analysis
3. Existing topography, infrastructure, and utilities analysis
4. Site opportunities and constraints analysis.
TASK 2: MASTER PLANS OPTIONS DEVELOPMENT
The minimum Conceptual design deliverable shall consist of the following:
1) Define project goals and objectives
2) Three (3) different concepts showing project design solutions given the site analysis.
3) Existing and proposed vehicular and pedestrian circulation.
4) Existing and proposed pedestrian circulation
5) Building massing
6) Solar impact
7) Analysis of each concept providing site opportunities, constraints, and conceptual
solutions.
-- END OF APPENDIX A —
City oFCupertino
Civic Center Master Plan & Parking Garage Conceptual Planning Project Agreement - Appendix A
Consultant. Perkins +Will PAGE 2 OF 2