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101-A - Draft Minutes.pdf DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Tuesday, April 15, 2014 CITY COUNCIL MEETING ROLL CALL At 4:07 p.m., Vice Mayor Rod Sinks called the City Council meeting to order in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA. Present: Vice Mayor Rod Sinks, and Council members Barry Chang, Orrin Mahoney, and Mark Santoro. Absent: Mayor Gilbert Wong. STUDY SESSION 1. Subject: Study session to discuss potential revisions to Municipal Code Chapter 14.18, Protected Trees Recommended Action: Conduct study session and provide direction Description: Application No(s): MCA-2013-01 (EA-2013-02); Applicant(s): City of Cupertino; Location: citywide Written communications for this item included an email from Roy Hampton and a staff PowerPoint presentation. Associate Planner Simon Vuong reviewed the staff report via a PowerPoint presentation. Jennifer Griffin asked Council to keep the Oak and Bay Laurel trees on the list. Council provided the following direction and requested that staff bring back the information for a second Council study session: Tuesday, April 15, 2014 Cupertino City Council 1) Proceed with a two-tier system as discussed in the study session with the following change: a) Review more lenient thresholds for tree sizes in the two-tier system allowable within a mitigated negative declaration; 2) Provide watering requirements for each tree type on the existing and proposed specimen tree list; 3) Provide cost of tree replacements for various sizes required in the ordinance; 4) Provide photographs of tree replacement requirements in the ordinance (e.g. 24- inch box oak); and 5) Provide a list of replacement tree costs based on the tree replacement formula for street trees. Council recessed from 5:54 p.m. to 6:45 p.m. PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor Gilbert Wong reconvened the City Council meeting in the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA and led the Pledge of Allegiance. ROLL CALL Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry Chang, Orrin Mahoney, and Mark Santoro. Absent: None. CEREMONIAL MATTERS AND PRESENTATIONS 2. Subject: Technology, Information, and Communications Commission annual update Recommended Action: Receive the presentation Written communications for this item included a PowerPoint presentation. Chair Peter Friedland gave the annual update via a PowerPoint presentation. Council received the presentation. 3. Subject: Presentation from El Camino Hospital’s Chief Executive Officer, Ms. Tomi Ryba regarding how the District and the Hospital are addressing the healthcare needs of the community, and new developments to community benefit funds and mental health services Recommended Action: Receive presentation Tuesday, April 15, 2014 Cupertino City Council Written communications for this item included a PowerPoint presentation. Ms. Tomi Ryba gave the presentation via a PowerPoint presentation. She also distributed two flyers on Chinese Health Initiative and 2013 Community Benefit Report highlights. Council received the presentation. POSTPONEMENTS - None ORAL COMMUNICATIONS Dennis Whittaker said that he had concerns with the General Plan regarding school impact, traffic, and drought issues. CONSENT CALENDAR Mahoney moved and Sinks seconded to approve the items on the Consent Calendar as recommended. Ayes: Chang, Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None. Absent: None. 4. Subject: Approve the March 24 City Council minutes Recommended Action: Approve the minutes 5. Subject: Approve the April 1 City Council minutes Recommended Action: Approve the minutes 6. Subject: Accept Accounts Payable for period ending March 14, 2014 Recommended Action: Adopt Resolution No. 14-141 accepting Accounts Payable for period ending March 14, 2014 7. Subject: Accept Accounts Payable for period ending March 28, 2014 Recommended Action: Adopt Resolution No. 14-142 accepting Accounts Payable for period ending March 28, 2014 8. Subject: Cancel the second meeting in June (17th) Recommended Action: Cancel the meeting 9. Subject: Fee waiver request from League of Women Voters of Cupertino-Sunnyvale for approximately $90.00 in facility use fees for the use of Community Hall on May 7, 2014 from 6:00 – 9:30 p.m. for a candidate forum for the California 28th Assembly District Contest Recommended Action: Approval the fee waiver request Tuesday, April 15, 2014 Cupertino City Council 10. Subject: 2013 Reconstruction of Curbs, Gutters and Sidewalks – Phase 2, Project No. 2013-06 Recommended Action: Authorize the City Manager to award a contract to Breneman Inc., in the amount of $298,100.00 and approve a construction contingency of $21,900.00, for a total of $320,000.00 SECOND READING OF ORDINANCES - None PUBLIC HEARINGS 11. Subject: Approve the Fiscal Year 2014-15 Fee Schedule Recommended Action: Adopt Resolution No. 14-143 approving the 2014-15 Fee schedule Written communications for this item included a staff PowerPoint presentation. Interim Director of Administrative Services Kristine Alfaro reviewed the staff report via a PowerPoint presentation. Director of Parks and Recreation Carol Atwood reviewed the fees for facility use. Mayor Wong opened the public hearing. There were no speakers and the public hearing was closed. Sinks moved and Chang seconded to adopt Resolution No. 14-143 approving the 2014-15 Fee schedules A-D with the following exceptions to Schedule E: keep the room rental fees the same for residents; change the room rental fees for non- residents to be 1.6 times that of residents; staff to prepare a report to Council regarding the history of the golf course income and expenditures no later than April 30th. The motion carried with Wong abstaining. 12. Subject: Community Development Block Grant (CDBG) and General Fund Human Service Grant (HSG) Allocations for FY 14-15 (2nd hearing) Recommended Action: Conduct the hearing and adopt Resolution No. 14-139 approving the Community Development Block Grant (CDBG) and General Fund Human Service Grant (HSG) Allocations for FY 14-15 Written communications for this item included a staff PowerPoint presentation. Senior Housing Planner CJ Valenzuela reviewed the staff report via a PowerPoint presentation. Tuesday, April 15, 2014 Cupertino City Council Eureka Lang and Beatriz Lopez from Senior Adults Legal Assistance (SALA) asked Council for support. Mahoney moved and Sinks seconded to adopt Resolution No. 14-139 approving the Community Development Block Grant (CDBG) and General Fund Human Service Grant (HSG) Allocations for FY 14-15. Council member Mahoney moved and Wong seconded an amendment to give full funding to all of the General Fund Human Service Grants which would add $2300. Mahoney withdrew his amendment. The original motion carried unanimously. Council recessed from 8:42 p.m. to 8:55 p.m. ORDINANCES AND ACTION ITEMS 13. Subject: a) McClellan Ranch Preserve Historic Structures Assessment (HSA); and b) McClellan Ranch Preserve Barn Evaluation & Conceptual Renovation Plan Report Recommended Action: a) Accept the Historic Structures Assessment report (Attachment A-1); and b) 1. Accept the Barn Evaluation & Conceptual Renovation Plan Report (Attachment A-2); 2. Proceed with Option 3 (Attachment B-2): Nominate the barn for listing on the California Register of Historic Resources; renovate the existing barn consistent with the California Historic Building Code and with the addition of the substantial foundation; and 3. Direct staff to submit the project for funding in the Capital Improvement Program budget Written communications for this item included an email between staff and Vice Mayor Sinks, an amended staff report for item b3 noting a revised recommended action, and a staff PowerPoint presentation. Director of Public Works Timm Borden introduced the item. Consultant Burton Peek Edwards from Siegel & Strain Architects reviewed the staff reports via a PowerPoint presentation. The following individuals urged Council to approve staff’s recommendation: Deborah Jamison Jennifer Griffin Stephanie Ellis, Executive Director of Santa Clara County Audubon Society Tuesday, April 15, 2014 Cupertino City Council Mahoney moved and Sinks seconded to: a) Accept the Historic Structures Assessment report; b) Accept the Barn Evaluation & Conceptual Renovation Plan Report; and c) Direct staff to include the Barn Renovation project as a potential park improvement to be evaluated as part of the McClellan Ranch/Stevens Creek Corridor Master Plan. Chang offered a friendly amendment to also include nominating the barn for listing on the California Register of Historic Resources. Mahoney did not accept the friendly amendment. The original motion carried with Chang and Wong voting no. Council recessed from 10:10 p.m. to 10:22 p.m. 14. Subject: Amend Cupertino Municipal Code related to Permit Parking Zone definitions, Issuance of Permits to Residents; and amend Cupertino Municipal Code related to Designation of Preferential Parking Zones near the Civic Center Recommended Action: a) Conduct first reading of Ordinance No. 14-2118: “An Ordinance of the City Council of the City of Cupertino Amending Section 11.27.020, 11.27.050 and 11.27.145 of the Cupertino Municipal Code Relating to Definitions, Issuance of Permits to Residents and Designation of Preferential Parking Zones related to the south side of Rodrigues Avenue from Torre Avenue to 230 feet east, resuming at 300 feet east to 340 feet east and resuming from 340 feet east to 625 feet east; East side of Torre Avenue from Rodrigues Avenue to approximately 265 south; North side of Pacifica Avenue from Torre Avenue to 460 feet east”; and b) Adopt Resolution No. 14-144 allowing participating employees up to 0.5 hours of health leave bank credit per month for parking and walking from areas away from the Civic Center (such as on Pacifica Avenue) Written communications for this item included Library Field Parking and Library Patron Parking survey results; an email from Hemant Buch, and an amendment to page six of the draft ordinance. Director of Public Works Timm Borden reviewed the staff report. Jennifer Griffin asked a clarifying question regarding time constraints in the parking lot near the Library Field. City Manager David Brandt responded that the entire parking lot would be limited to four hours from 7:00 a.m. – 5:00 p.m. Tuesday, April 15, 2014 Cupertino City Council Chang moved and Mahoney seconded to read Ordinance No. 14-2118 by title only and that the City Clerk’s reading would constitute the first reading thereof. Ayes: Chang, Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None. Absent: REPORTS BY COUNCIL AND STAFF City Manager David Brandt said that Lisa Titano was hired as the new Finance Manager and would begin in May. Council members highlighted the activities of their committees and various community events. ADJOURNMENT At 10:52 p.m., Mayor Wong adjourned the meeting. _______________________ Grace Schmidt, City Clerk Staff reports, backup materials, and items distributed at the City Council meeting are available for review at the City Clerk’s Office, 777-3223, and also on the Internet at www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet. Most Council meetings are shown live on Comcast Channel 26 and AT&T U-verse Channel 99 and are available at your convenience at www.cupertino.org. Click on Agendas & Minutes, then click Archived Webcast. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.