CC 06-22-2014 CUPERTIPIO
APPROVED MINUTES
CUPERTINO C:[TY COUNCIL
Regular)Meeting
Monday, June 2, 2014
CITY COUNCII' MEETING
PLEDGE OF ALLEGIANCE
At 6:47 p.m. Mayor Gilbert Wong called the Regular City Council meeting to order in
the Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA and led the
Pledge of Allegiance.
ROLL CALL
Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry
Chang, Orrin Mahoney, and Mark Santoro. Absent: None.
CEREMONIAL MATTERS AND PRESENTATIONS
1. Sub'ect: Certificate of appreciation recognizing the formation of a new State in
India called Telangana
Recommended Action: Present certificate to Telangana Cultural Association
Mayor Wong presented the certificate to Founder and Chair Vijay Chavva and
the Association members.
Mayor Wong also presented a certificate of appreciation to Deputy Consul
General Mr. Bhaskaran on behalf of the Indian Consul General Mr. Parnasarathy
in recognition of Telangana as the 29' State of India.
2. Subject: Proclamation celebrating the World's Largest Swimming Lesson at
Blackberry Farm
Recommended Action: Present proclamation
Mayor Wong presented the proclamation to Earl Sutton, owner of the Sutton
Swim School.
Monday, June 2, 2014 Cupertino City Council
3. Subject:Sunny View Retirement Community 50th Anniversary
Recommended Action: Present proclamation
Mayor Wong presented the proclamation to Executive Director Sally Plank.
4. Su_ bject: Cupertino Historical Society update
Recommended Action: Receive update
Written communication for this item included a PowerPoint presentation.
President Donna Austin and Board member Helene Davis gave an update via a
PowerPoint presentation. Council received the update.
POSTPONEMENTS
Item number 13, Brush abatement for public nuisance and potential fire hazard was
removed from the agenda.
ORAL COMMUNICATIONS - None
CONSENT CALENDAR
Mahoney moved and Chang seconded to approve the items on the Consent Calendar
as presented with the exception of item number 10 which was pulled for discussion.
Ayes: Chang, Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None.
Absent: None.
5• Subject: Approve the May 13 City Council minutes
Recommended Action: Approve the minutes
6. Subiect: Approve the May 20 City Council minutes
Recommended Action: Approve the minutes
7• Su_ b�ect: Accept Accounts Payable for period ending April 4, 2014
Recommended Action: Adopt Resolution No. 14-157 accepting Accounts
Payable for period ending April 4, 2014
8. Subject: Treasurer and Deputy Treasurer Appointments
Recommended Action: Adopt Resolution No. 14-158 appointing the
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Monday, June 2, 2014 Cupertino City Council
Treasurer and Deputy Treasurer
9. Subiect: Adopt a resolution calling a General Municipal Election on Nov. 4, 2014
to fill three City Council seats
Recommended Action: Adopt Resolution No. 14-159 calling the election
10. Subject: County of Santa Clary. HOME Investment Partnerships
Program (HOME) Consortium
Recommended Action: Adopt Resolution No. 14-160 approving the City's
participation in the County of Santa Clara HOME Investment
Partnerships Program (HOME) Consortium
Santoro moved and Chang seconded to adopt Resolution No. 14-160
approving the City's participation in the County of Santa Clara HOME
Investment Partnerships Program (].�[OME) Consortium. The motion carried
unanimously.
11. Subject: Community Development Block Grant (CDBG) loan extension for 10526
Sterling Boulevard
Recommended Action: Adopt Resolution No. 14-161 approving the CDBG
loan extension for 10526 Sterling Boulevard
SECOND READING OF ORDINANCES
12. Subject: Foothill Live-Work development project, second reading
Recommended Action: Conduct the second reading and enact Ordinance No.
14-2119: "An Ordinance of the Cupertino City Council approving the
rezoning of a .87 gross acre parcel from P(CG) - Planned
Development General Commercial to P(CG, Res) - Planned
Development General Commercial and Residential, located at 10121
North Foothill Boulevard."
Chang moved and Mahoney seconded to read Ordinance No. 14-2119 by title
only and that the City Clerk's reading would constitute the second reading
thereof. Ayes: Chang, Mahoney, Sinks, and Wong. Noes: Santoro. Abstain:
None. Absent: None.
Council member Santoro noted that he was voting no because he believes it
sets a bad precedence to convert cominercial real estate to housing in the City.
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Monday, June 2, 2014 Cupertino City Council
Chang moved and Mahoney seconded to enact Ordinance No. 14-2119. Ayes:
Chang, Mahoney, Sinks, and Wong. Noes: Santoro. Abstain: None. Absent:
None.
PUBLIC HEARINGS - None
ORDINANCES AND ACTION ITEMS
13. Subject: Brush abatement for public nuisance and potential fire hazard
Recommended Action: Remove this item from the agenda since no parcels are
on the list
Under postponements, this item was removed from the agenda.
14. Subject: Authorize the City Manager to execute an agreement with New World
Systems for the replacement of the city-wide Finance, Human Resources and
Payroll system
Recommended Action: Authorize the City Manager to execute an agreement
with New World Systems for the replacement of the Pentamation system
in the amount of$561,060 for licensing and implementation and $65,000
annually for software maintenance for five years for a total five-year non-to-
exceed amount of$821,060
Written communications for this item included a staff PowerPoint presentation.
Human Resources Manager Jacqui Guzman and Interim Director of
Administrative Services Kristina Alfaro reviewed the staff report via a
PowerPoint presentation.
Sinks moved and Chang seconded to authorize the City Manager to execute an
agreement with New World Systems for the replacement of the Pentamation
system in the amount of $561,060 for licensing and implementation and $65,000
annually for software maintenance for five years for a total five-year non-to-
exceed amount of $821,060 with the amendment to pay the vendor half of the
total cost upon delivery and the rest on implementation.
Henrik Beijar from New World Systems commented that the company is
committed to all of the requirements as noted in the contract and agree to make
the bulk of the implementation fees (15% of the total) be due toward the end of
the project at the last milestone. He also noted that he believes the terms of the
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Monday, June 2, 2014 Cupertino City Council
agreement are fair.
Sinks amended his motion and Chan; seconded to authorize the City Manager
to execute an agreement with New World systems for the replacement of the
Pentamation system in the amount of $561,060 for licensing and
implementation and $65,000 annually for software maintenance for five years
for a total five-year non-to-exceed an fount of $821,060 with an amendment in
Exhibit AA (Cost Summary and Payment Schedule) to move $122,530 (amount
invoiced upon delivery of licensed standard software) to step 8 (amount
invoiced upon go live of software other than for Human Resources in step 8 in
Statement of Work). The motion carried unanimously.
15. Subject: Consider changes to Teen Commission recruitment process
Recommended Action: Direct staff to prepare a draft resolution noting
any changes Council would like to make to the Teen Commission recruitment
process
City Clerk Grace Schmidt reviewed the staff report.
Council directed staff to make the following changes:
• Add two additional questions to the Teen Commission application
0 1. Have you been to a Teen Commission meeting before? If so,
when, and what was discussed?
0 2. Have you applied to the Teen Commission before?
• Have a volunteer sign-in sheet at Teen Commission meetings noting on
the sheet that meeting attendance may be used as possible criteria during
Teen Commission interviews
• Use a fillable PDF Teen Comrni.ssion application or add a secure online
application form for Teen Com.inission
REPORTS BY COUNCIL AND STAFF
Council members highlighted the activities of their committees and various
community events.
ADJOURNMENT
At 8:50 p.m., Mayor Wong held a moment of silence in memory of Mayor Janet Gray
Hayes and adjourned the meeting to a special meeting on Tuesday, June 10 at 4:30
p.m. for Public Safety and Bicycle Pedestrian Commission interviews, Cupertino City
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Monday, June 2, 2014 Cupertino City Council
Hall Conference Room A, 10300 Torre Avenue. A special meeting will also be held on
Tuesday, June 10 at 6:45 p.m. for the 2014-2015 budget adoption hearing, Cupertino
Community Hall Council Chamber, 10350 Torre Avenue.
Grace Schmidt, City Clerk
Staff reports, backup materials, and items distributed at the City Council meeting are
available for review at the City Clerk's Office, 777-3223, and also on the Internet at
www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet.
Most Council meetings are shown live on Comcast Channel 26 and AT&T U-verse
Channel 99 and are available at your convenience at www.cupertino.or2. Click on
Agendas & Minutes, then click Archived Webcast. Videotapes are available at the
Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.
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