11-03-14 Searchable packetCITY OF CUPERTINO
AGENDA
Monday, November 3, 2014
10350 Torre Avenue, Council Chamber
CITY COUNCIL
5:05 PM
CLOSED SESSION - Special Meeting 5:05 PM
10300 Torre Avenue, City Hall Conference Room A
1.Subject: Conference with Legal Counsel-Initiation of Litigation pursuant to
subdivision (c) of Section 54956.9: One Case
PLEDGE OF ALLEGIANCE - Regular Meeting 6:45 PM
10350 Torre Avenue, Community Hall Council Chamber
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
2.Subject: Certificates of appreciation recognizing volunteer students from the
Silicon Valley Korean School
Recommended Action: Present certificates
3.Subject: Present proclamation to Bonnie Belshe, History Teacher of the Year for
the State of California
Recommended Action: Present proclamation
4.Subject: Update from the Santa Clara Valley Water District Board Director Nai
Hsueh
Recommended Action: Receive update
5.Subject: Update by John Ristow from the Valley Transportation Authority (VTA)
regarding the Highway 85 Express Lane Project
Recommended Action: Receive update
POSTPONEMENTS
Certification of the EIR, General Plan Amendment, Draft Housing Element, Rezoning,
Specific Plan Amendment, Municipal Code Amendments re-noticed for the Special City
Council meeting of Monday, November 10, 2014
Page 1 CITY OF CUPERTINO
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November 3, 2014City Council AGENDA
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on any
matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State
law will prohibit the council from making any decisions with respect to a matter not listed
on the agenda.
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a
member of the public, it is requested that items under the Consent Calendar be acted on
simultaneously.
6.Subject: Approve the October 21 City Council minutes
Recommended Action: Approve the minutes
A - Draft Minutes
7.Subject: Accept Accounts Payable for period ending October 17, 2014
Recommended Action: Adopt Resolution No. 14-208 accepting Accounts Payable
for the period ending October 17, 2014
A - Draft Resolution
B - AP Report
8.Subject: Application for Alcoholic Beverage License for The Melt, 20803
Stevens Creek Boulevard, Suite 110
Recommended Action: Recommend approval for Alcoholic Beverage License for
The Melt, 20803 Stevens Creek Boulevard, Suite 110
Staff Report
A - Application
9.Subject: Amendment to the professional services contract with 4Leaf, Inc. for
plan review services for the Main Street Project.
Recommended Action: Authorize the city manager to sign an amendment to the
Professional Services Agreement with 4Leaf, Inc. for plan review services for the
Main Street project adding $60,000 to the original contract of $156,226, for a total
amount not to exceed $216,226.
Staff Report
A - Draft Amendment #1
B - Original Contract
SECOND READING OF ORDINANCES
10.Subject: Approval of an Ordinance amending Chapter 2.08 of Title 2 of the
Cupertino Municipal Code to add section 2.08.145 to codify the existing call for
Page 2 CITY OF CUPERTINO
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November 3, 2014City Council AGENDA
council review.
Recommended Action: Conduct the second reading and enact Ordinance No.
14-2123: "An Ordinance of the City Council of the City of Cupertino amending the
Cupertino Municipal Code Chapter 2.08 of Title 2 to include Section 2.08.145
relating to call for Council review"
Staff Report
A - Draft Ordinance
B - Chart of Procedures
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
11.Subject: Authorize new position categories in the salary schedule for the
Cupertino Employee Association’s Compensation Program and accept salary
schedule and title changes for classifications in the Unrepresented Employees’
Compensation Program.
Recommended Action: Adopt Resolution No. 14-209 amending the Cupertino
Employee Association’s (CEA) Compensation Program and the Unrepresented
Employees’ Compensation Program salary schedules.
Staff Report
A - Draft Resolution
B - New Classification Descriptions
C - Redline Amending CEA MOU
D - Redline Amending Unrep MOU
E - Proposed Changes Graph
REPORTS BY COUNCIL AND STAFF
ADJOURNMENT
Adjourn to Monday, November 10 at 6:45 PM for a Special meeting regarding
Certification of the EIR, General Plan Amendment, Draft Housing Element, Rezoning,
Specific Plan Amendment, Municipal Code Amendments, 10350 Torre Avenue, Cupertino,
CA
Page 3 CITY OF CUPERTINO
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November 3, 2014City Council AGENDA
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make
reasonable efforts to accommodate persons with qualified disabilities. If you require special
assistance, please contact the city clerk’s office at 408-777-3223 at least 48 hours in advance of the
meeting.
Any writings or documents provided to a majority of the Cupertino City Council after publication of the
packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, during normal business hours and in Council packet archives linked from the
agenda/minutes page on the Cupertino web site.
Members of the public are entitled to address the City Council concerning any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to
address the Council on any issue that is on this agenda, please complete a speaker request card located
in front of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called,
proceed to the podium and the Mayor will recognize you. If you wish to address the City Council on
any other item not on the agenda, you may do so by during the public comment portion of the meeting
following the same procedure described above. Please limit your comments to three (3) minutes or less.
Page 4 CITY OF CUPERTINO
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0494 Name:
Status:Type:Closed Session Agenda Ready
File created:In control:10/23/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Conference with Legal Counsel-Initiation of Litigation pursuant to subdivision (c) of Section
54956.9: One Case
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Subject :ConferencewithLegalCounsel-InitiationofLitigationpursuanttosubdivision(c)of
Section 54956.9: One Case
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0176 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:5/19/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Certificates of appreciation recognizing volunteer students from the Silicon Valley Korean
School
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20141
Subject: Certificates of appreciation recognizing volunteer students from the Silicon Valley
Korean School
Present certificates
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0493 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/21/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Present proclamation to Bonnie Belshe, History Teacher of the Year for the State of
California
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20141
Subject :PresentproclamationtoBonnieBelshe,HistoryTeacheroftheYearfortheStateof
California
Present proclamation
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0219 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:5/29/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Update from the Santa Clara Valley Water District Board Director Nai Hsueh
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20141
Subject: Update from the Santa Clara Valley Water District Board Director Nai Hsueh
Receive update
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0501 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/23/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Update by John Ristow from the Valley Transportation Authority (VTA) regarding the
Highway 85 Express Lane Project
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20141
Subject :UpdatebyJohnRistowfromtheValleyTransportationAuthority(VTA)regarding
the Highway 85 Express Lane Project
Receive update
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0177 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:5/19/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Approve the October 21 City Council minutes
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Minutes
Action ByDate Action ResultVer.
City Council11/3/20141
Subject: Approve the October 21 City Council minutes
Approve the minutes
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Tuesday, October 21, 2014
SPECIAL CITY COUNCIL MEETING
ROLL CALL
At 5:05 p.m. Mayor Gilbert Wong called the Special City Council meeting to order in
Cupertino City Hall Conference Room A, 10300 Torre Avenue.
Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry Chang,
Orrin Mahoney, and Mark Santoro. Absent: None.
CLOSED SESSION
At 5:05 p.m. Council went into closed session and reconvened in open session at 6:45 p.m.
in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue.
1. Subject: Conference with Legal Counsel - Initiation of Litigation pursuant to
subdivision (c) of Section 54956.9: One Case
Mayor Wong announced that Council gave briefing and gave direction to legal
counsel.
2. Subject: Conference with Legal Counsel - Pending Litigation (Gov't Code Section
54956.9(a); New Cingular v. City of Alameda, et al, Superior Court of California,
County of Los Angeles Case No. BC462270
Mayor Wong announced that Council obtained briefing and gave direction to staff
and City Attorney.
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City Council Minutes October 21, 2014
REGULAR CITY COUNCIL MEETING
PLEDGE OF ALLEGIANCE
At 6:45 p.m. Mayor Gilbert Wong called the Regular City Council meeting to order and led
the Pledge of Allegiance.
ROLL CALL
Present: Mayor Gilbert Wong, Vice Mayor Rod Sinks, and Council members Barry Chang,
Orrin Mahoney, and Mark Santoro. Absent: None.
CEREMONIAL MATTERS AND PRESENTATIONS
3. Subject: Update by John Ristow from the Valley Transportation Authority (VTA)
regarding the Highway 85 Express Lane Project
Recommended Action: Receive update
Written communications for this item included a PowerPoint presentation.
John Ristow from the Valley Transportation Authority (VTA) gave Council an update
on the Highway 85 Express Lane Project via a PowerPoint presentation.
Council received the update and asked Mr. Ristow to return on Monday, November
3 to provide additional information.
4. Subject: Update from Santa Clara County Fire Department Fire Chief Kenneth
Kehmna
Recommended Action: Receive update
Written communications for this item included a PowerPoint presentation.
Santa Clara County Fire Department Fire Chief Kenneth Kehmna gave Council an
update on the County Fire Department via a PowerPoint presentation.
Council received the update.
5. Subject: Update from the Cupertino Union School District (CUSD) Superintendent
Wendy Gudalewicz
Recommended Action: Receive update
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City Council Minutes October 21, 2014
Written communications for this item included a PowerPoint presentation.
Cupertino Union School District (CUSD) Superintendent Wendy Gudalewicz gave
Council an update on the District via a PowerPoint presentation.
Council received the update.
6. Subject: Library Commission quarterly update regarding the 10th Anniversary of the
Cupertino Library
Recommended Action: Receive update
Written communications for this item included a PowerPoint presentation.
Library Commissioner Jerry Liu gave Council an update regarding the 10th
Anniversary of the Cupertino Library via a PowerPoint presentation.
Council received the update.
POSTPONEMENTS - None
ORAL COMMUNICATIONS
Annie Yang representing the Monta Vista neighbors asked for Council support to consider the
installation of sidewalks and drainage systems in the Pasadena Ave. neighborhood for the fiscal
year 2015-16 CIP program.
CONSENT CALENDAR
Mahoney moved and Chang seconded to approve the items on the Consent Calendar as
presented. Ayes: Chang, Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None.
Absent: None.
7. Subject: Approve the October 7 City Council minutes
Recommended Action: Approve minutes
8. Subject: Accept Accounts Payable for the period ending September 26, 2014
Recommended Action: Adopt Resolution No. 14-199 accepting Accounts Payable for
the period ending September 26, 2014
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City Council Minutes October 21, 2014
9. Subject: Accept Accounts Payable for the period ending October 3, 2014
Recommended Action: Adopt Resolution No. 14 -200 accepting Accounts Payable for
the period ending October 3, 2014
10. Subject: Accept Accounts Payable for period ending October 10, 2014
Recommended Action: Adopt Resolution No. 14-201 accepting Accounts Payable for
the period ending October 10, 2014
11. Subject: Second Amended Employment Contract for the City Manager.
Recommended Action: Approve the Second Amended Employment Contract for the
City Manager
12. Subject: City Project, 2013 Pavement Maintenance Phase 2, Project No. 2013-05
Recommended Action: Accept Project No. 2013-05
SECOND READING OF ORDINANCES - None
PUBLIC HEARINGS
13. Subject: Hyatt House Hotel development project
Recommended Action:
1. Adopt Mitigated Negative Declaration (EA-2014-06); and
2. Adopt Resolution No. 14-202 approving Development Permit (DP-2014-04); and
3. Adopt Resolution No. 14-203 approving Use Permit (U-2014-04); and
4. Adopt Resolution No. 14-204 approving Architectural and Site Approval (ASA-
2014-06); and
5. Adopt Resolution No. 14-205 approving Parking Exception (EXC-2014-07); and
6. Adopt Resolution No. 14-206 approving Tree Removal Permit (TR-2014-28); and
7. Adopt Resolution No. 14-207 approving Tree Removal Permit (TR-2014-40)
Description: Application No.(s): ASA-2014-06, DP-2014-04, EXC-2014-07, TR-2014-28,
U-2014-04, TR-2014-40 (EA-2014-06); Applicant: Edward Chan (Cupertino Property
Development II, LLC.); Location: Perimeter Rd @ Wolfe Rd; APN: 316-20-092;
Architectural Site Approval for a new 5-story, 148 room hotel and associated site and
off-site improvements; Development Permit to allow the demolition of an existing
parking lot and construct a 5 story, 148 room hotel of approximately 102,700 square
feet that includes a restaurant, bar, lounge and conference rooms built over a 35,800
square foot underground parking garage that contains tandem parking; Parking
Exception Permit to allow eight tandem parking stalls; Tree Removal Permit to allow
the removal and replacement of 96 trees to facilitate the construction of a new hotel;
Use Permit to allow a 24-hour hotel, including a restaurant with interior bar; Tree
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City Council Minutes October 21, 2014
Removal Permit to allow the removal and replacement of 19 trees to facilitate the off-
site improvements associated with the construction of a new hotel
Written communications for this item included a letter from Kevin McClelland
representing the Cupertino Chamber of Commerce, a letter from Chris Dobbins
representing Hyatt Hotels Corporation, emails from Darrel Lum and Jennifer Griffin,
and a staff PowerPoint presentation.
Associate Planner George Schroeder reviewed the staff report via a PowerPoint
presentation.
Applicant Edward Chan further reviewed the project and gave an update on changes
to the project since the previous Planning Commission meeting. He addressed
concerns about the restaurant/bar and parking.
Mayor Wong opened the public hearing.
Robert McKibbin representing the Concerned Citizens of Cupertino (CCC) said that
this project doesn’t meet the current General Plan criteria for active ground floor
retail use with good access and visibility. He also noted that the sales tax benefit
would be minimal at best. He encouraged Council to reject the project and ask the
applicant to resubmit at 45 feet in height rather than 60.
Lisa Warren said that she agreed with Mr. McKibbin regarding the hotel height. She
noted that she also had issues with the design not being diverse enough. She said
that this project wouldn’t benefit Cupertino residents but rather visitors who aren’t
part of the community.
Steven Scharf said that Council hasn’t ever approved a 60-foot high hotel without
retail and claiming that the restaurant is actually retail isn’t right. He also commented
that he thought it was interesting that every time there was a developer who needed
to remove trees, the City Arborist finds a lot of sick trees in the area.
Tom Hugunin said he was concerned that that the applicant asking for reduced
parking must mean that they don’t expect the retail to be successful. He commented
that something needed to be done to make the bottom retail more viable especially at
the proposed 60-foot height He also requested a 30-day stay limit in order to retain
the TOT tax.
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City Council Minutes October 21, 2014
Kevin McClelland speaking on behalf of the Cupertino Chamber of Commerce said
that the Chamber supports the hotel project and that it would be a good benefit for
Cupertino due to the TOT and meeting rooms.
Jennifer Griffin read comments that she had sent to Planning Commission and
Council regarding the project highlighting issues with redwood tree removal, asking
to make sure any redwoods removed are replaced with redwoods, and asked to have
the hotel be 4 stories instead of 5.
Mayor Wong closed the public hearing.
1. Mahoney moved and Chang seconded to adopt Mitigated Negative
Declaration (EA-2014-06). The motion carried unanimously.
2. Mahoney moved and Chang seconded to adopt Resolution No. 14-202
approving Development Permit (DP-2014-04) which includes approval of the
South Vallco Connectivity Plan. The motion carried with Sinks voting no.
3. Mahoney moved and Chang seconded to adopt Resolution No. 14-203
approving Use Permit (U-2014-04). The motion carried with Sinks voting no.
4. Mahoney moved and Chang seconded to adopt Resolution No. 14-204
approving Architectural and Site Approval (ASA-2014-06) with the additional
condition to have staff and applicant contact Caltrans to consider a direct
public bicycle and pedestrian access path from the existing Wolfe Road
sidewalk to the project site along the westerly boundary, in order to allow
direct access onto Wolfe Road and access over the freeway overpass. If
Caltrans approves of the access path, the property owner shall work with staff
to construct the path. The motion carried with Sinks voting no.
5. Mahoney moved and Chang seconded to adopt Resolution No. 14-205
approving Parking Exception (EXC-2014-07). The motion carried with Sinks
voting no.
6. Mahoney moved and Chang seconded to adopt Resolution No. 14-206
approving Tree Removal Permit (TR-2014-28) with the additional condition to
require a tree condition report to be reviewed and approved by the Director of
Community Development one year after final occupancy of the project. The
City’s consulting arborist shall inspect the new and existing trees to ensure
proper irrigation, maintenance, and compliance with the arborist’s
recommendations. All additional recommendations resulting from the one-
year review shall be implemented by the property owner. The motion carried
unanimously.
7. Mahoney moved and Chang seconded to adopt Resolution No. 14-207
approving Tree Removal Permit (TR-2014-40). The motion carried
unanimously.
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City Council Minutes October 21, 2014
Council recessed from 10:15 p.m. to 10:25 p.m.
ORDINANCES AND ACTION ITEMS
14. Subject: Civic Center Master Plan - Selection of Preferred Project
Recommended Action: Provide direction on the following, which will comprise the
Preferred Project for the Civic Center Master Plan:
a. City Hall, Library Program Room, and Garage Parking options; and then
b. Other site development options
Written communications for this item included a letter from County Librarian Nancy
Howe and an email from Eno Schmidt. The PowerPoint presentation was included in
the packet information.
Director of Public Works Timm Borden reviewed the background of the project.
Karen Alschuler, Principal from Perkins+Will introduced the rest of the consultants
working on the project.
The following individuals from Perkins+Will reviewed the project via a PowerPoint
presentation: Geeti Silwal, Associate Principal; Leo Panian, Structural Engineer,
Principal, Marco Alves, Mechanical Engineer; Paul Leveriza, Architect; Karen
Alschuler, Principal.
Mr. Borden reviewed the staff recommendation.
Jennifer Griffin said that she hopes the City Council, Planning Commission, and
Parks & Recreation Commission meetings would still be held in Community Hall.
She also noted to make sure any underground parking was secure and that any new
City Hall building would be built strong enough to add a third story if necessary.
Mayor Wong noted that the following individuals couldn’t stay and read the ir
comments into the record: Bev Lenihan from the Cupertino Library Foundation
(supported L1 Library expansion option and increased parking in the vicinity); Annie
Ho Cupertino Library Commissioner (supported proposal to expand the Library
story room); Adrian Kolb Cupertino Library Commissioner (supported expansion of
Library story room to accommodate 100 people; Ann Stevenson Cupertino Library
Commissioner (supported expanding the Library story room, continuing use of
Community Hall for Library programs, and adding parking).
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City Council Minutes October 21, 2014
Eno Schmidt President Cupertino Library Foundation said that he supported the L1
Library expansion and related parking options.
Robert McCoy said that anything involving the new EOC would be premature at this
point because requirements will change as the State standardizes all EOC’s. He also
noted the issue of safety at the current Teen Center location and asked about the plan
for a Teen Center in this project.
Wong moved and Mahoney seconded, and the motion carried with Chang and
Santoro voting no, to select a preferred project for environmental analysis and
development of financing options as follows:
1. Option D - New City Hall) up to 40,000 square feet
2. Option P4 - Parking under new City Hall
3. Option L1 – New 130-seat Library program room addition behind the Library
building with no impact to Memorial Grove
4. Review parking demand to ensure adequate capacity for all meeting and program
space
15. Subject: Designate voting delegate and alternates for National League of Cities
Annual Business Meeting November 22 in Austin, TX
Recommended Action: Designate voting delegate and up to two alternatives
Santoro moved and Mahoney seconded to designate Gilbert Wong as the voting
delegate and no alternate for the National League of Cities Annual Business Meeting
November 22 in Austin, TX. The motion carried with Chang voting no.
16. Subject: First reading of an ordinance amending Chapter 2.08 of Title 2 of the
Cupertino Municipal Code to add section 2.08.145 to codify the existing
Councilmember call for review (continued from October 7)
Recommended Action: Introduce and conduct the first reading of Ordinance No. 14-
2123: "An Ordinance of the City Council of the City of Cupertino amending the
Cupertino Municipal Code Chapter 2.08 of Title 2 to include Section 2.08.145 relating
to call for Council review"
Mahoney moved and Santoro seconded to read Ordinance No. 14-2123 by title only and
that the City Clerk’s reading would constitute the first reading thereof. Ayes: Chang,
Mahoney, Santoro, Sinks, and Wong. Noes: None. Abstain: None. Absent: None.
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City Council Minutes October 21, 2014
REPORTS BY COUNCIL AND STAFF
Council members highlighted the activities of their committees and various community
events.
Council members agreed to hold a Closed Session on Monday, November 3 regarding Valley
Transportation Authority (VTA).
ADJOURNMENT
At 1:54 a.m. on Wednesday, October 22 Mayor Wong adjourned the meeting to Monday,
November 3. Election Day is Tuesday, November 4.
_______________________________
Grace Schmidt, City Clerk
Staff reports, backup materials, and items distributed at the City Council meeting are available
for review at the City Clerk’s Office, 777-3223, and also on the Internet at www.cupertino.org.
Click on Agendas & Minutes, then click on the appropriate Packet.
Most Council meetings are shown live on Comcast Channel 26 and AT&T U-verse Channel 99
and are available at your convenience at www.cupertino.org. Click on Agendas & Minutes,
and then click Archived Webcast. Videotapes are available at the Cupertino Library, or may
be purchased from the Cupertino City Channel, 777-2364.
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0495 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/23/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Accept Accounts Payable for period ending October 17, 2014
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Resolution
B - AP Report
Action ByDate Action ResultVer.
City Council11/3/20141
Subject: Accept Accounts Payable for period ending October 17, 2014
AdoptResolutionNo.14-208acceptingAccountsPayablefortheperiodendingOctober17,
2014
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN
THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED
FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING
October 17, 2014
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required
by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
allows the following claims and demands in the amounts and from the funds as
hereinafter set forth in Exhibit “A”.
CERTIFIED: _____________________________
Lisa Taitano, Finance Manager
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Cupertino this 3rd day of November, 2014, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ________________________
Grace Schmidt, City Clerk Mayor Gilbert Wong, City of Cupertino
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0503 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/23/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Application for Alcoholic Beverage License for The Melt, 20803 Stevens Creek Boulevard,
Suite 110
Sponsors:Julia Kinst
Indexes:
Code sections:
Attachments:Staff Report
A - Application
Action ByDate Action ResultVer.
City Council11/3/20141
Subject :ApplicationforAlcoholicBeverageLicenseforTheMelt,20803StevensCreek
Boulevard, Suite 110
RecommendapprovalforAlcoholicBeverageLicenseforTheMelt,20803StevensCreek
Boulevard, Suite 110
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: November 3, 2014
Subject
Alcoholic Beverage License, The Melt, 20803 Stevens Creek Boulevard, Suite 110
Recommended Action
Recommend approval of the application for On-Sale Beer and Wine
Description
Name of Business: The Melt
Location: 20803 Stevens Creek Boulevard, Suite 110
Type of Business: Restaurant
Type of License: 41 – On-Sale Beer and Wine – Eating Place (Restaurant)
Reason for Application: Annual Fee, Original Fee
Discussion
There are no zoning or use permit restrictions which would prohibit the sale of alcohol
as proposed and staff has no objection to the issuance of this license. License Type 41
authorizes the sale of beer and wine for consumption on or off the premise where sold.
The location is the Saich Way Shopping Center at the corner of Stevens Creek Boulevard
and Saich Way.
_____________________________________
Prepared by: Julia Kinst, Planning Department
Reviewed by: Gary Chao, Assistant Director of Community Development; Aarti
Shrivastava, Assistant City Manager - Community Development and Strategic Planning
Approved for Submission by: David Brandt, City Manager
Attachment: A - Application
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 www.cupertino.org
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0478 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/9/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Amendment to the professional services contract with 4Leaf, Inc. for plan review services for
the Main Street Project.
Sponsors:Julia Kinst
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Amendment #1
B - Original Contract
Action ByDate Action ResultVer.
City Council11/3/20141
Subject :Amendmenttotheprofessionalservicescontractwith4Leaf,Inc.forplanreview
services for the Main Street Project.
AuthorizethecitymanagertosignanamendmenttotheProfessionalServicesAgreementwith
4Leaf,Inc.forplanreviewservicesfortheMainStreetprojectadding$60,000totheoriginal
contract of $156,226, for a total amount not to exceed $216,226.
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: October 21, 2014
Subject
Amendment to the professional services contract with 4Leaf, Inc. for plan review services for
the Main Street project.
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to approve the attached Amendment #1 and Scope of Services
and Compensation for the Main Street project plan review services (Attachment A – Draft
Amendment with additional Scope of Services and Compensation) with 4Leaf, Inc. adding
$60,000 to the original contract of $156,226, for a total amount not to exceed $216,226.
Background
The original contract for consultant plan review services for the Main Street project was
$156,226 and was approved by the City Manager. However, the project will require additional
plan review services that will increase the cost of the total contract by $60,000 to $216,226. Since
the amount of the contract exceeds $175,000, Council authorization is required for the contract
amendment.
Discussion
Scope of Work
The scope of work described in the original contract covers architectural, structural, electrical,
mechanical, plumbing, energy, green and accessibility plan review for the project. The
amendment to the contract is necessary to cover additional costs for plan review.
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Fiscal Impact
The total amount of the contract will be paid by the applicant for Main Street.
Prepared by: Albert Salvador, Building Official
Reviewed by: Aarti Shrivastava, Assistant City Manager
Approved for Submission by: David Brandt, City Manager
Attachments:
A. Draft Amendment #1
B. Original Contract
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DRAFT FIRST AMENDMENT AGREEMENT BETWEEN THE CITY OF
CUPERTINO AND 4LEAF, INC FOR PROFESSIONAL PLAN REVIEW SERVICES
FOR MAIN STREET
This First Amendment to the Agreement between the City of Cupertino and
4Leaf, Inc, for reference dated October 22, 2014, is by and between the CITY OF
CUPERTINO, a municipal corporation (hereinafter "CITY") and 4Leaf, Inc., a California
corporation, whose address is 2110 Rheem Drive, Suite A, Pleasanton, California
94588, (hereinafter “CONTRACTOR”), and is made with reference to the following:
RECITALS:
A. On April 14th, 2014, an agreement was entered into by and between City
and 4Leaf, Inc. (hereinafter "Agreement").
B. City and 4Leaf, Inc. desire to modify the Agreement on the terms and
conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned
parties as follows:
1. TERM:
The term section of the Agreement shall remain the same and shall be in full
force and effect.
2. SERVICES TO BE PERFORMED:
Additional services to be performed include the additional scope of services
described in Exhibit A.
3. COMPENSATION:
The Compensation section of the Agreement shall be increased by this
amendment in the amount not to exceed $60,000, for a total contract amount not to
exceed $216,226.
Except as expressly modified herein, all other terms and covenants set forth in
the Agreement shall remain the same and shall be in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed.
CITY OF CUPERTINO
A Municipal Corporation
By By ____________________________
Gary Chao, Assistant Director,
Title Community Development Department
Date____________________ Date____________________
APPROVED:
By:
David Brandt, City Manager
APPROVED AS TO FORM:
By ___________________________
Carol Korade, City Attorney
ATTEST:
By _____________________________
Grace Schmidt, City Clerk
EXPENDITURE DISTRIBUTION
ACCOUNT NUMBER
AMOUNT
PO # 00058414
Original Contract: 110-7502-9334 $156,226.00
Amendment #1: $60,000.00
Total: $216,226.00
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Exhibit A, Amendment 1: Scope of Services and Compensation for Main Street Cupertino Plan Review Page 1 of 1
Exhibit A, Amendment 1
Scope of Services and Compensation – Main Street Cupertino Plan Review
1. Scope of Services: 4LEAF, Inc. “Consultant” shall provide code plan review services for the Main Street
Cupertino project. The code plan review scope for the project will include architectural, structural,
electrical, mechanical, plumbing, energy, green and accessibility. In addition, 4LEAF will also plan review
changes in scope (such as Parking Foundations for the “Lofts” Apartments), RFI’s, and additional costs
stemming from reviews that go beyond two cycles. Services performed under Exhibit A, Amendment 1
are on a time and materials basis only. Plan Review staff assigned to the Project by the Consultant shall
be preapproved by the City of Cupertino Chief Building Official, and shall be removed immediately upon
City’s request and replaced with an approved substitute.
2. Compensation: City shall compensate Consultant for professional services in accordance with the rates
and estimated level of effort as outlined below. Compensation shall not exceed the amount set forth
below without written authorization by the City of Cupertino’s Chief Building Official.
The compensation to be paid to Consultant under this Agreement for all services described under
Section 1 of Exhibit A, Amendment 1, and reimbursable expenses shall not exceed a total of sixty five
percent (65%) of the City of Cupertino’s Plan Review Fee or one hundred fifty six thousand two hundred
twenty six dollars ($156,226.00) and a “Time and Materials” fee of not to exceed sixty‐thousand
($60,000) for a total of two hundred and sixteen‐thousand two hundred and twenty‐six dollars
(216,226.00). Any work performed or expenses incurred for which payment would result in a total
exceeding the maximum amount of compensation set forth herein shall be at no cost to the City unless
Consultant receives prior written consent by the City of Cupertino’s Chief Building Official.
Exhibit A ‐ Rates and Level of Effort: Sixty five percent (65%) of the City of Cupertino’s Plan Review Fee.
The estimated level of effort assumes industry typical plan review of California Building Codes.
Exhibit A, Amendment 1 ‐ Rates and Level of Effort: A Time and Materials Rate of $110 per hour not to
exceed $60,000.
Title: Senior Plans Examiner.
Invoices: In order to request payment, Consultant shall submit monthly progress invoices to the City
describing the services performed and the applicable charges (including a summary of work performed
during that period, personnel who performed the services, hours worked, and task(s) for which work
was performed if practical).
Reimbursable Expenses: Administrative, overhead, secretarial time or overtime, word processing,
photocopying, in house printing, insurance and other ordinary business expenses are included within
the scope of payment or services and are not reimbursable expenses.
Additional Services: Consultant shall provide additional services outside the services identified in
Exhibit A, and Exhibit A, Amendment 1, only by advance written authorization from the City’s Chief
Building Official prior to commencement of any additional services. Consultant shall submit, at the Chief
Building Official’s request, a detailed written proposal including a description of the scope of additional
services, schedule, and proposed maximum compensation.
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AGREEMENT BETWEEN THE CITY OF CUPERTINO AND 4LEAF,
INC,_FOR CONSULTANT SERVICES FOR PROFESSIONAL PLAN CHECK
SERVICES FOR THE MAIN STREET PROJECT
THIS AGREEMENT, for reference dated April 14th, 2014, is by and
between CITY OF CUPERTINO, a municipal corporation (hereinafter referred to
as "City"), and 4Leaf, Inc, a California corporation whose address is 2110 Rheem
Drive, Suite A, Pleasanton, California, 94588 (hereinafter referred to as
"Consultant"), and is made with reference to the following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing
under the laws of the State of California with the power to carry on its business
as it is now being conducted under the Constitution and the statutes of the State
of California and the Cupertino Municipal Code.
B. Consultant is specially trained, experienced and competent to
perform the special services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, background,
certification and knowledge to provide the services described in this Agreement
on the terms and conditions described herein.
D. City and Consultant desire to enter into an agreement for
professional building plan check services not to exceed ONE HUNDRED FIFTY
SIX THOUSAND, TWO HUNDRED TWENTY SIX DOLLARS ($156,226) upon
the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the
undersigned parties as follows:
1. TERM:
The term of this Agreement shall commence on April 14th , 2014, and shall
terminate on June 30th, 2015, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit "A"
which is attached hereto and incorporated herein by this reference.
3. COMPENSATION TO CONSULTANT:
Consultant shall be compensated for services performed pursuant to this
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Agreement in the amount set forth in Exhibit "A" which is attached hereto and
incorporated herein by this reference. Payment shall be made by checks drawn
on the treasury of the City, to be taken from the 110-7502-9334 fund.
4. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the
performance of this Agreement.
5. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner
commensurate with the prevailing standards of like professionals in the San
Francisco Bay Area and agrees that all services shall be performed by qualified
and experienced personnel who are not employed by the City nor have any
contractual relationship with City.
6. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by
this Agreement is that of employer-independent contractor. The manner and
means of conducting the work are under the control of Consultant, except to the
extent they are limited by statute, rule or regulation and the express terms of this
Agreement. No civil service status or other right of employment will be acquired
by virtue of Consultant's services. None of the benefits provided by City to its
employees, including but not limited to, unemployment insurance, workers'
compensation plans, vacation and sick leave are available from City to
Consultant, its employees or agents. Deductions shall not be made for any state
or federal taxes, FICA payments, PERS payments, or other purposes normally
associated with an employer-employee relationship from any fees due
Consultant. Payments of the above items, if required, are the responsibility of
Consultant.
6. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Consultant assumes any and all responsibility for verifying the identity
and employment authorization of all of his/her employees performing work
hereunder, pursuant to all applicable IRCA or other federal, or state rules and
regulations. Consultant shall indemnify and hold City harmless from and
against any loss, damage, liability, costs or expenses arising from any
noncompliance of this provision by Consultant.
7. NON-DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are
unacceptable employer/employee conduct, Consultant agrees that harassment or
discrimination directed toward a job applicant, a City employee, or a citizen by
Consultant or Consultant's employee or subcontractor on the basis of race,
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religious creed, color, national origin, ancestry, handicap, disability, marital
status, pregnancy, sex, age, or sexual orientation will not be tolerated.
Consultant agrees that any and all violations of this provision shall constitute a
material breach of this Agreement.
8. HOLD HARMLESS:
Indemnification:
A. Claims for Professional Liability. Where the law establishes a standard
of care for Consultant’s professional services, and to the extent the
Consultant breaches or fails to meet such established standard of care, or
is alleged to have breached or failed to meet such standard of care,
Consultant shall, to the fullest extent allowed by law, with respect to all
services performed in connection with the Agreement, indemnify, defend,
and hold harmless the City and its officers, officials, agents, employees
and volunteers from and against any and all liability, claims, actions,
causes of action or demands whatsoever against any of them, including
any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of Consultant or
Consultant's employees, officers, officials, agents or independent
contractors. Such costs and expenses shall include reasonable attorneys’
fees of counsel of City’s choice, expert fees and all other costs and fees of
litigation. Consultant shall not be obligated under this Agreement to
indemnify City to the extent that the damage is caused by the sole
negligence or willful misconduct of City, its agents or employees.
B. Claims for Other Liability. Consultant shall, to the fullest extent
allowed by law, with respect to all services performed in connection with
the Agreement indemnify, defend, and hold harmless the City and its
officers, officials, agents, employees and volunteers from and against any
and all liability, claims, actions, causes of action or demands whatsoever
against any of them, including any injury to or death of any person or
damage to property or other liability of any nature, that arise out of,
pertain to, or relate to the performance of this Agreement by Consultant
or Consultant's employees, officers, officials, agents or independent
contractors. Such costs and expenses shall include reasonable attorneys’
fees of counsel of City’s choice, expert fees and all other costs and fees of
litigation.
9. INSURANCE:
On or before the commencement of the term of this Agreement,
Consultant shall furnish City with certificates showing the type, amount, class of
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operations covered, effective dates and dates of expiration of insurance coverage
in compliance with paragraphs 9A, B, C, D and E. Such certificates, which do not
limit Consultant's indemnification, shall also contain substantially the following
statement: "Should any of the above insurance covered by this certificate be
canceled or coverage reduced before the expiration date thereof, the insurer
affording coverage shall provide thirty (30) days' advance written notice to the
City of Cupertino by certified mail, Attention: City Manager." It is agreed that
Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement
with an insurance company that is acceptable to City and licensed to do
insurance business in the State of California. Endorsements naming the City as
additional insured shall be submitted with the insurance certificates.
A. COVERAGE:
Consultant shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following
minimum limits:
Bodily Injury: $500,000
each occurrence
$1,000,000
aggregate - all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single limit policy with aggregate
limits in the amounts of $1,000,000 will be considered
equivalent to the required minimum limits shown above.
(3) Automotive:
Comprehensive automotive liability coverage in the
following minimum limits:
Bodily Injury: $500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each occurrence
(4) Professional Liability:
Professional liability insurance which includes coverage for
the professional acts, errors and omissions of Consultant in
the amount of at least $1,000,000.
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for
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which he/she has agreed to provide comprehensive general and automotive
liability insurance, Consultant shall look solely to his/her insurance for recovery.
Consultant hereby grants to City, on behalf of any insurer providing
comprehensive general and automotive liability insurance to either Consultant or
City with respect to the services of Consultant herein, a waiver of any right to
subrogation which any such insurer of said Consultant may acquire against City
by virtue of the payment of any loss under such insurance.
C. FAILURE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or
maintain the foregoing insurance, City shall be permitted to obtain such
insurance in the Consultant's name or as an agent of the Consultant and shall be
compensated by the Consultant for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is
received that the premiums have not been paid.
D. ADDITIONAL INSURED:
City, its City Council, boards and commissions, officers, employees and
volunteers shall be named as an additional insured under all insurance
coverages, except any professional liability insurance, required by this
Agreement. The naming of an additional insured shall not affect any recovery to
which such additional insured would be entitled under this policy if not named
as such additional insured. An additional insured named herein shall not be
held liable for any premium, deductible portion of any loss, or expense of any
nature on this policy or any extension thereof. Any other insurance held by an
additional insured shall not be required to contribute anything toward any loss
or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being
sufficient to protect Consultant. Consultant is advised to confer with
Consultant's insurance broker to determine adequate coverage for Consultant.
10. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to
perform the services required by this Agreement. Consultant may be required to
fill out a conflict of interest form if the services provided under this Agreement
require Consultant to make certain governmental decisions or serve in a staff
capacity as defined in Title 2, Division 6, Section 18700 of the California Code of
Regulations.
11. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, sublease, hypothecate, or transfer this
Agreement, or any interest therein, directly or indirectly, by operation of law or
otherwise, without prior written consent of City. Any attempt to do so without
said consent shall be null and void, and any assignee, sublessee, hypothecate or
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transferee shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer. However, claims for money by
Consultant from City under this Agreement may be assigned to a bank, trust
company or other financial institution without prior written consent. Written
notice of such assignment shall be promptly furnished to City by Consultant.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner
or joint venturer or syndicate member or cotenant, if Consultant is a partnership
or joint venture or syndicate or cotenancy, which shall result in changing the
control of Consultant, shall be construed as an assignment of this Agreement.
Control means fifty percent (50%) or more of the voting power of the
corporation.
12. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and
subcontractors whose names and resumes are attached to this Agreement shall
be used in the performance of this Agreement.
In the event that Consultant employs subcontractors, such subcontractors
shall be required to furnish proof of workers' compensation insurance and shall
also be required to carry general, automobile and professional liability insurance
in reasonable conformity to the insurance carried by Consultant. In addition,
any work or services subcontracted hereunder shall be subject to each provision
of this Agreement.
13. PERMITS AND LICENSES:
Consultant, at his/her sole expense, shall obtain and maintain during the
term of this Agreement, all appropriate permits, certificates and licenses
including, but not limited to, a City Business License, that may be required in
connection with the performance of services hereunder.
14. REPORTS:
A. Each and every report, draft, work product, map, record and other
document, hereinafter collectively referred to as "Report", reproduced, prepared
or caused to be prepared by Consultant pursuant to or in connection with this
Agreement, shall be the exclusive property of City. Consultant shall not
copyright any Report required by this Agreement and shall execute appropriate
documents to assign to City the copyright to Reports created pursuant to this
Agreement. Any Report, information and data acquired or required by this
Agreement shall become the property of City, and all publication rights are
reserved to City. Consultant may retain a copy of any report furnished to the
City pursuant to this Agreement.
B. All Reports prepared by Consultant may be used by City in
execution or implementation of:
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(1) The original Project for which Consultant was hired;
(2) Completion of the original Project by others;
(3) Subsequent additions to the original project; and/or
(4) Other City projects as appropriate.
C. Consultant shall, at such time and in such form as City may
require, furnish reports concerning the status of services required under this
Agreement.
D. All Reports required to be provided by this Agreement shall be
printed on recycled paper. All Reports shall be copied on both sides of the paper
except for one original, which shall be single sided.
E. No Report, information or other data given to or prepared or
assembled by Consultant pursuant to this Agreement shall be made available to
any individual or organization by Consultant without prior approval by City.
15. RECORDS:
Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that
relate to the performance of services under this Agreement.
Consultant shall maintain adequate records of services provided in
sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and
shall be clearly identified and readily accessible. Consultant shall provide free
access to such books and records to the representatives of City or its designees at
all proper times, and gives City the right to examine and audit same, and to
make transcripts therefrom as necessary, and to allow inspection of all work,
data, documents, proceedings and activities related to this Agreement. Such
records, together with supporting documents, shall be kept separate from other
documents and records and shall be maintained for a period of three (3) years
after receipt of final payment.
If supplemental examination or audit of the records is necessary due to
concerns raised by City's preliminary examination or audit of records, and the
City's supplemental examination or audit of the records discloses a failure to
adhere to appropriate internal financial controls, or other breach of contract or
failure to act in good faith, then Consultant shall reimburse City for all
reasonable costs and expenses associated with the supplemental examination or
audit.
16. NOTICES:
All notices, demands, requests or approvals to be given under this
Agreement shall be given in writing and conclusively shall be deemed served
when delivered personally or on the second business day after the deposit
thereof in the United States Mail, postage prepaid, registered or certified,
addressed as hereinafter
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provided.
All notices, demands, requests, or approvals from Consultant to City shall
be addressed to City at:
City of Cupertino
10300 Torre Ave.
Cupertino CA 95014
Attention: Albert Salvador
All notices, demands, requests, or approvals from City to Consultant shall
be addressed to Consultant at:
4 Leaf, Inc.
2100 Rheem Dr, Suite A
Pleasanton, CA 94588
Attn: Kevin Duggan
17. TERMINATION:
In the event Consultant fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, Consultant shall be
deemed in default in the performance of this Agreement. If such default is not
cured within within the time specified after receipt by Consultant from City of
written notice of default, specifying the nature of such default and the steps
necessary to cure such default, City may terminate the Agreement forthwith by
giving to the Consultant written notice thereof.
City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to
Consultant as provided herein. Upon termination of this Agreement, each party
shall pay to the other party that portion of compensation specified in this
Agreement that is earned and unpaid prior to the effective date of termination.
18. COMPLIANCES:
Consultant shall comply with all state or federal laws and all ordinances,
rules and regulations enacted or issued by City.
19. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of
the State of California excepting any choice of law rules which may direct the
application of laws of another jurisdiction. The Agreement and obligations of the
parties are subject to all valid laws, orders, rules, and regulations of the
authorities having jurisdiction over this Agreement (or the successors of those
authorities.)
Any suits brought pursuant to this Agreement shall be filed with the
courts of the County of Santa Clara, State of California.
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20. ADVERTISEMENT:
Consultant shall not post, exhibit, display or allow to be posted, exhibited,
displayed any signs, advertising, show bills, lithographs, posters or cards of any
kind pertaining to the services performed under this Agreement unless prior
written approval has been secured from City to do otherwise.
21. WAIVER:
A waiver by City of any breach of any term, covenant, or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of
the same or any other term, covenant, or condition contained herein, whether of
the same or a different character.
22. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every
kind or nature whatsoever between the parties hereto, and all preliminary
negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions
hereof. Any modification of this Agreement will be effective only by written
execution signed by both City and Consultant.
22. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the
Agreement shall be deemed to be enacted herein, and the Agreement shall be
read and enforced as though each were included herein. If through mistake or
otherwise, any such provision is not inserted or is not correctly inserted, the
Agreement shall be amended to make such insertion on application by either
party.
23. CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of
the Agreement and in no way affect, limit or amplify the terms or provisions of
this Agreement.
IN WITNESS WHEREOF, the parties have caused the Agreement to be
executed.
CONSULTANT CITY OF CUPERTINO
A Municipal Corporation
4Leaf, Inc
By By
Title Title Building Official
Date___________________ Date
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RECOMMENDED FOR APPROVAL:
Aarti Shrivastava, Assistant City Manager
APPROVED AS TO FORM:
Carol Korade, City Attorney
ATTEST:
Grace Schmidt, City Clerk
EXPENDITURE DISTRIBUTION
ACCOUNT NUMBER
AMOUNT
1107502-9334 $156,226.00
PO #
Total:
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Exhibit A
Scope of Services and Compensation – Main Street Cupertino Plan Review
1. Scope of Services: 4LEAF, Inc. “Consultant” shall provide code plan review services for the Main Street
Cupertino project. The code plan review scope for the project will include architectural, structural,
electrical, mechanical, plumbing, energy, green and accessibility.
Plan Review staff assigned to the Project by the Consultant shall be preapproved by the City of
Cupertino Chief Building Official, and shall be removed immediately upon City’s request and replaced
with an approved substitute.
2. Compensation: City shall compensate Consultant for professional services in accordance with the rates
and estimated level of effort as outlined below. Compensation shall not exceed the amount set forth
below without written authorization by the City of Cupertino’s Chief Building Official.
The compensation to be paid to Consultant under this Agreement for all services described under
Section 1 of this Exhibit and reimbursable expenses shall not exceed a total of sixty five percent (65%) of
the City of Cupertino’s Plan Review Fee or one hundred fifty six thousand two hundred twenty six dollars
($156,226.00). Any work performed or expenses incurred for which payment would result in a total
exceeding the maximum amount of compensation set forth herein shall be at no cost to the City unless
Consultant receives prior written consent by the City of Cupertino’s Chief Building Official.
Rates and Level of Effort: Sixty five percent (65%) of the City of Cupertino’s Plan Review Fee. The
estimated level of effort assumes industry typical plan review of California Building Codes.
Title: Senior Plans Examiner.
Invoices: In order to request payment, Consultant shall submit monthly progress invoices to the City
describing the services performed and the applicable charges (including a summary of work performed
during that period, personnel who performed the services, hours worked, and task(s) for which work
was performed if practical).
Reimbursable Expenses: Administrative, overhead, secretarial time or overtime, word processing,
photocopying, in house printing, insurance and other ordinary business expenses are included within
the scope of payment or services and are not reimbursable expenses.
Additional Services: Consultant shall provide additional services outside the services identified in
Exhibit A only by advance written authorization from the City’s Chief Building Official prior to
commencement of any additional services. Consultant shall submit, at the Chief Building Official’s
request, a detailed written proposal including a description of the scope of additional services, schedule,
and proposed maximum compensation.
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0502 Name:
Status:Type:Second Reading of
Ordinances
Agenda Ready
File created:In control:10/23/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Approval of an Ordinance amending Chapter 2.08 of Title 2 of the Cupertino Municipal Code
to add section 2.08.145 to codify the existing call for council review.
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Ordinance
B - Chart of Procedures
Action ByDate Action ResultVer.
City Council11/3/20141
Subject: Approval of an Ordinance amending Chapter 2.08 of Title 2 of the Cupertino
Municipal Code to add section 2.08.145 to codify the existing call for council review.
ConductthesecondreadingandenactOrdinanceNo.14-2123:"AnOrdinanceoftheCity
CounciloftheCityofCupertinoamendingtheCupertinoMunicipalCodeChapter2.08ofTitle
2 to include Section 2.08.145 relating to call for Council review"
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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CITY MANAGER’S OFFICE
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3212 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2014
Subject
Approval of an Ordinance amending Chapter 2.08 of Title 2 of the Cupertino Municipal
Code to add section 2.08.145 to codify the existing call for council review.
Recommended Action
Conduct the second reading and enact Ordinance No. 14-2123 amending Chapter 2.08
of Title 2 to add section 2.08.145 of the Cupertino Municipal Code to codify Call for
Council review.
Description
City decisions, including those of City Commissions or the City Manager, often involve
broad policy and community interest. Councilmembers, as the ultimate decision
makers for the City, have the opportunity to review these matters. Over the last
several years, various Councilmembers have exercised a call for council review.
Councilmembers have typically done so when a City decision involves a land use
decision, but this right is not limited. The proposed Ordinance codifies the existing
practice and provides clarity for the Council and members of the public on the
procedure for a call for council review.
Discussion
Impartial decisions and decision makers are needed to ensure fundamental fairness.
Each decision must be made after carefully considering both sides of an issue. Case law
concludes that a decision maker that has taken a position on a matter in advance of a
hearing would be subject to a claim that they have a Common Law Conflict of Interest
and can neither participate in nor vote on that matter.
Councilmembers, as the highest level of decision makers, may choose to hear a matter
which was held before a lower body, such as the Planning Commission. Previously,
Cupertino had followed the appeal procedure in which a single Councilmember could
file an appeal and state the specific reason. However, this appeal process implies that
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the councilmember has an advance position and creates the appearance of an
adversarial role. Recently, the Council followed a call for review, which did not require
a specific reason for appeal.
A call for review is not adversarial. A council member may choose to review a matter
that has important policy implications, not necessarily because he or she disagrees with
the outcome. The proposed Ordinance makes it clear that the grounds for call for
council review is presumed to be that the subject matter has significant or material
effects on the quality of life in Cupertino. The Councilmember is not in an adversarial
role and no reason is required to be stated.
Many other jurisdictions have various procedures for a review of a decision of a lower
body. A chart is attached.
Proposed Ordinance
The proposed Ordinance sets forth the basic requirements for the call for council
review, and parallels the language in Cupertino Municipal Code Section 19.12.170
regarding appeals of decisions and matters under the zoning code.
Similar to an appeal by a person aggrieved or affected by a decision, a call for review
must:
be filed in the same timeframe as an appeal of the matter; and
be on form provided by the City.
However, a call for review differs from an appeal in that:
no fee is required;
the grounds for review is presumed to be that the subject matter has significant
or material effects on the quality of life within Cupertino; and
there is no inference of bias on the part of the Councilmember who called for
review, such that it is clear that the Councilmember may participate in the
matter.
As with any decision before them, Councilmembers should remain mindful of potential
conflicts of interest, including those of common law.
Sustainability Impact
The proposed Ordinance codifies existing procedure and is a matter of policy. It does
not involve any potential changes to the environment.
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Fiscal Impact
The proposed Ordinance will not have any fiscal impact, as Councilmembers are
already exempt from the payment of fees.
_____________________________________
Prepared by: Aarti Shrivastava, Assistant City Manager
Colleen Winchester, Assistant City Attorney
Approved for Submission by: David Brandt, City Manager
Attachment
A - Draft ordinance amending Chapter 2.08 of Title 2 adding Section 2.08.145 relating to
call for Council review
B – Chart of Procedures for Review of Decisions of a Lower Body
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ORDINANCE NO. 14-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING THE CUPERTINO MUNICIPAL CODE CHAPTER 2.08 OF TITLE 2 TO
INCLUDE SECTION 2.08.145 RELATING TO CALL FOR COUNCIL REVIEW
WHEREAS, this Ordinance was determined to be not a project under provisions and
requirements of the California Environmental Quality Act of 1970, together with related
State CEQA Guidelines (collectively, "CEQA"), in that the amendments do not involve
changes in the physical environment; and
WHEREAS, the City Council of the City of Cupertino is the decision-making body for
this Ordinance; and
WHEREAS, the City Council has reviewed and considered the “not a project”
determination under CEQA prior to taking any approval actions on this Ordinance; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.08 of Title 2 of the Cupertino Municipal Code is hereby
amended by adding Section 2.08.145 to be numbered and entitled and to read as
follows:
2.08.145 Call for Council Review.
A. Any Councilmember may initiate a call for council review of any decision or
matter that may be appealed to the City Council under this Code.
B. Filing:
1. A call for council review shall be in writing on forms prescribed by the City
and shall be filed during regular office hours. A call for council review is
subject to the same time limitations as required for an appeal of a decision.
A call for council review not filed within such time shall be barred.
2. A call for council review is not subject to a fee.
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C. Noticing: Notice of hearing shall be given in the same manner as would be
required in an appeal of the matter.
D. Grounds: If a call for council review is made by a Councilmember, there is a
presumption that the reason for the review is that the action has significant or
material effects on the quality of life within Cupertino. No inference of bias shall
be made or implied due to a call for council review by a Councilmember, and the
Councilmember who filed the call for council review may participate in the
hearing on the matter.
E. Hearing Body: The City Council shall decide the matter on review in accordance
with the provisions of this Code.
F. Decision of the City Council: The decision or determination of the City Council
shall be final and effective immediately.
G. Notice of Decision: Notice of the City Council’s decision shall be mailed to the
original applicant and to any other person who has filed a written request with
the City Clerk.
SECTION 2. The City Clerk shall certify the adoption of this Ordinance and shall
give notice of its adoption as required by law. Pursuant to Government Code Section
36933, a summary of this Ordinance may be published and posted in lieu of publication
and posting of the entire text.
* * * * * * * *
INTRODUCED at a regular meeting of the City Council of the City of Cupertino the ___
day of ____ and ENACTED at a regular meeting of the City Council of the City of
Cupertino the ____ of _______ 2014, by the following vote:
PASSED:
Vote: Members of the City Council
Ayes:
Noes:
Absent:
Abstain:
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ATTEST: APPROVED:
______________________ ______________________
Grace Schmidt, City Clerk Gilbert Wong, Mayor
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CHART: PROCEDURES FOR REVIEW OF DECISIONS OF A LOWER BODY
CITY PROCEDURE FOR COUNCIL
INITIATIATED ACTION
TYPES OF DECISIONS
Alameda City Council or Councilmember may
call for review
State reasons or justification for review
Decisions of Planning
Commission
Fremont Public Official may file an appeal as an
“interested party”
State facts and basis for appeal
Decisions of zoning
administrator, community
development director,
planning commission,
architectural review board, or
any other official board or
commission
Gilroy City Council, upon motion, may appeal
Decision of Planning Director
or Planning Commission
Half Moon
Bay
Any Councilmember may file an appeal
Processed in the same way as an
“appeal”, in writing, stating grounds
Any administrative decision
La Habra
Heights
Two Councilmembers may initiate call
for review
Shall not state that there has been error
or that they have predetermined matter
to be heard
Decisions of Planning
Commission or Community
Development Director
Livermore City Council, by motion, may initiate a
review
Decisions of Planning
Commission
Los Altos Two Councilmembers may initiate
proceedings for review
Any appealable matter
Los Gatos No specified procedure.
Los Angeles City Council by 2/3 vote veto any board
action or bring Planning Commission
decision before it
Any action by a board or
commission (Veto, remand
back)
Decisions of Planning
Commission (not limited to
veto, may modify, condition,
uphold or reverse.)
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CHART: PROCEDURES FOR REVIEW OF DECISIONS OF A LOWER BODY
Menlo Park City Council, by motion, may take an
appeal
Or
Any Councilmember without payment
of fee, but if Council does not vote to
take appeal, Councilmember has two
days to deposit fee. If appeal is
successful, Councilmember is refunded
fee.
Final Action of Planning
Commission
Milpitas City Council or any member of the City
Council may appeal
Appeal deemed to be on the grounds
that it should be reviewed and decided
by the Council in the interests of the
City
Filing of an appeal does not preclude a
Councilmember from voting, not
adversarial.
Any decision of any officer,
board, commission or
department of the City of
Milpitas within the time
limits allowed by law and
without fee.
Morgan Hill Councilmember may appeal Decisions of Planning
Commission
Mountain
View
No specified procedure for Council or
Councilmember, would apply
procedure for “Appeal”
Pleasant Hill Councilmember may call up for review
State reasons for review
Decisions of zoning
administrator, Architectural
Review Commission, or
Planning Commission.
Redwood
City
Two Councilmembers may request
council review
Presumption that reason for review is
that the action has significant and
material effects on the quality of life.
No inference of bias.
Final Determinations of
Planning Commission, City
Manager, Community
Development Director or
other discretionary decision
by City staff
Rolling Hills City Council, on its own initiative may
review
All actions of the Planning
Commission taken by
resolution approving or
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CHART: PROCEDURES FOR REVIEW OF DECISIONS OF A LOWER BODY
denying a development
project.
San Jose No specified procedure.
Santa Clara City Council, on its own motion, may
consider action as if appealed.
Actions or Decisions of
Planning Commission
South San
Francisco
City Council (majority) may call for
review
Processed same as an “appeal”
Decisions of Chief Planner or
Planning Commission
St. Helena City Council, by majority vote, may
initiate an appeal
No grounds for appeal need be stated.
Decisions of Planning
Director or Planning
Commission
Sunnyvale Any person “aggrieved” including a
member of City Council, may file an
appeal
Appeal must state grounds
Decisions of director of
Community Development,
Heritage Preservation
Commission or Planning
Commission
Union City Councilmember may appeal a decision
Presumption that the reason for the
appeal is that the decision may have
significant and material effects on the
quality of life in the City,
No reason must be stated
No inference of bias
Decisions of Planning
Commission
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:114-0382 Name:
Status:Type:Ordinances and Action Items Agenda Ready
File created:In control:8/21/2014 City Council
On agenda:Final action:11/3/2014
Title:Subject: Authorize new position categories in the salary schedule for the Cupertino Employee
Association’s Compensation Program and accept salary schedule and title changes for classifications
in the Unrepresented Employees’ Compensation Program.
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Resolution
B - New Classification Descriptions
C - Redline Amending CEA MOU
D - Redline Amending Unrep MOU
E - Proposed Changes Graph
Action ByDate Action ResultVer.
City Council11/3/20141
Subject :AuthorizenewpositioncategoriesinthesalaryschedulefortheCupertinoEmployee
Association’sCompensationProgramandacceptsalaryscheduleandtitlechangesfor
classifications in the Unrepresented Employees’ Compensation Program.
AdoptResolutionNo.14-209amendingtheCupertinoEmployeeAssociation’s(CEA)
CompensationProgramandtheUnrepresentedEmployees’CompensationProgramsalary
schedules.
CITY OF CUPERTINO Printed on 10/28/2014Page 1 of 1
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S ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3227 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2014
Subject
Authorize new position categories in the salary schedule for the Cupertino Employee
Association’s Compensation Program and accept salary schedule and title changes for
classifications in the Unrepresented Employees’ Compensation Program.
Recommended Action
Amend the Cupertino Employee Association’s (CEA) Compensation Program and the
Unrepresented Employees’ Compensation Program salary schedules.
Description
A classification study conducted in spring 2014 identified some misalignment between
classification descriptions and actual duties performed by staff in the Administrative
Services Department. As a result, the study’s author Renne Sloan Holtzman Sakai LLP,
Public Law Group (PLG) has recommended changes to the classification structure of the
CEA and Unrepresented Compensation Programs. In February 2013, PLG conducted
salary surveys for all filled classification within the City. Staff worked with PLG to
update the salary schedules for both the proposed classifications and classifications that
now have incumbents but were previously excluded from the salary survey. Lastly, a
title changes is recommended as a result of the name change in the Department of
Recreation and Community Services. No additional full-time equivalent positions are
being requested as part of these recommended changes.
Discussion
To maintain fair labor practices, classifications within the organization are periodically
reviewed to ensure employees are working within the job duties and responsibilities of
their designated classification. In March 2014, the City contracted with PLG to conduct a
classification study of the incumbents employed in the Administrative Services
Department, including Account Clerk, Accountant, Human Resources Assistant, Human
Resources Technician, and Human Resources Analyst classifications. The study
consisted of a comprehensive job analysis questionnaire, job analysis interviews with all
incumbents, and a comparison of similar job classifications in other cities.
PLG’s final report issued in May 2014 found that some employees are working consistent
with the duties and responsibilities included in their respective classification description
and others are not. The study recommended that the City consider developing job series
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for the Accountant and Account Clerk classifications consistent with other public
agencies. This structure recognizes that that job duties may begin at entry level and
change over time as incumbents become proficient and take on more complex tasks.
Several series already exist in the City’s Classification Plan, including: Office Clerk/Senior
Officer Clerk, Maintenance Worker I-III, Assistant/Associate and Senior Planner, and
Recreation Assistant, Coordinator and Supervisors. As shown in the chart below, current
finance classifications would be replaced by a series that promotes a clear career path. The
proposed classification descriptions and corresponding salary scale revisions are attached.
Proposed Changes to City's Classification Plan
(Annual Salaries at Step 5)
Existing Classification Plan Revised Classification Plan
Accountant: $93,338
Accountant I: 84,660
Accountant II: $93,338
Senior Accountant: $108,050
Account Clerk: $68,774
Account Clerk I: $62,381
Account Clerk II: $68,774
HR Tech I: $85,580
HR Tech II: $94,352
HR Tech: $74,280
HR Assistant: $72,600 HR Assistant: $63,774
HR Manager: $138,108
HR Manager: $142,977
Director of Parks and Recreation
Director of Recreation and Community
Services
In establishing the salary schedule for the new classifications, the existing journey level
salary schedules were used as a base. Entry-level classifications in the Accountant and
Account Clerk series are proposed to be 10% lower than the journey level. The advanced-
journey level Senior Accountant is proposed to be 15% higher given the addition of
supervisory responsibilities for this classification. A 10-15 percent difference within
classifications in a series is standard in government agencies and prevents compaction
issues between classifications performing varying levels of work in similar areas. These
proposed amounts were then reviewed by PLG, which verified that the percent
differences between the levels in each series were consistent with classification plans in
other cities. Given that the base classifications were surveyed in February 2013, staff and
PLG did not believe another classification study was warranted.
Existing classifications that were vacant at the time of the February 2013 salary survey
were not analyzed, including the Accounting Technician and Human Resources Manager.
Staff contracted with PLG to survey the salaries of these classifications, in addition to the
HR Technician classification which was found to be above the median salary in the 69
February 2013 salary survey. At that time there was an incumbent in the HR Technician
classification and it is the City’s policy not to reduce compensation for classifications with
incumbents. PLG found that both the HR Technician and Account Technician salaries
were above the market median compensation. Given that these classifications are
currently vacant, staff recommends adjusting the salaries to market median. Given
compaction issues with the existing HR Assistant classification, PLG recommended
benchmarking this position to the Office Assistant classification with a 10% confidential
differential as this position is clerical. This represents a 12% reduction in compensation,
which will take effect when the position is vacated as a result of position reclassifications.
Conversely, PLG found that the HR Manager salary was 4.5% below the market median
compensation. Based on the historical relationship between the HR Manager and Finance
Manager classifications—given the similarities between their level of responsibility—staff
recommends continuing the parity in salary and increasing the HR Manager’s
compensation by only 3.5% to the same level as the Finance Manager.
PLG salary surveys used a methodology consistent with the salary survey they conducted
in February 2013. PLG used the same comparison cities (Campbell, Gilroy, Los Altos, Los
Gatos, Menlo Park, Milpitas, Morgan Hill, Mountain View, Palo Alto, Redwood City, San
Jose, San Mateo, Santa Clara, Saratoga, and Sunnyvale) where similar classifications
existed. Comparisons were based on base+cash compensation. When comparing our
proposed salary schedule to the results of PLG’s salary survey, staff was satisfied that
proposed salaries are comparable and competitive and provide class parity.
Finally, staff is requesting a change in title for the Director of Parks and Recreation to
Director of Recreation and Community Services, consistent with the department’s na me
change.
Fiscal Impact
Annual costs related to the reclassification of positions into these new classifications is
estimated to be $43,000 in fiscal year 2014-15 and it is expected that the Administrative
Services Department will be able to absorb the increase. No additional dollars are
requested.
Prepared by: Jaqui Guzmán, Acting Human Resources Manager
Reviewed for submission by: Kristina Alfaro, Interim Director of Administrative Services
Approved for Submission by: David Brandt, City Manager
Attachments:
A: Draft Resolution;
B: New Classification Descriptions; Employee Association and Unrepresented
Compensation Program;
C: Redline Amending the Cupertino Employee Association Compensation Program;
D: Redline Amending the Unrepresented Employees MOU.
E: Proposed Changes to Department Structure 70
RESOLUTION NO. 14-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING THE CITY’S CLASSIFICATION PLAN
WHEREAS, the recruitment and hiring of top quality employees is essential to the
efficient operation of the City of Cupertino; and
WHEREAS, it has been determined to establish the following new classifications:
WHEREAS, it has been determined to eliminate the following existing classification:
WHEREAS, it has been determined that an adjustment is justified for the following
classification; and
WHEREAS, it has been determined that the following name change is consistent with the
name of the department:
BE IT FURTHER RESOLVED that the City Council of the City of Cupertino hereby
approves the new positions and updated salary schedules.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2014, by the following vote:
Classification Step 1Step 2Step 3Step 4Step 5
Accountant I $69,650.26$73,132.77$76,789.41$80,628.88$84,660.33
Accountant II*$76,789.41$80,628.88$84,660.33$88,893.34$93,338.01
Senior Accountant$88,893.34$93,338.01$98,004.91$102,905.16$108,050.42
Account Clerk I $51,320.86$53,886.90$56,581.25$59,410.31$62,380.81
Account Clerk II** $56,581.25$59,410.31$62,380.81$65,499.85$68,774.87
* Equivalent to salary schedule for current Accountant classification.
** Equivalent to salary schedule for current Account Clerk classification.
Classification Step 1Step 2Step 3Step 4Step 5
HR Technician II $77,623.95$81,504.97$85,580.12$89,859.13$94,352.09
Classification Step 1Step 2Step 3Step 4Step 5
Accounting Technician $62,235.80$65,347.59$68,614.97$72,045.71$75,648.00
HR Assistant $52,442.35$55,064.46$57,817.69$60,708.57$63,744.00
HR Technician $61,110.34$64,165.86$67,374.15$70,742.86$74,280.00
HR Manager $117,627.93$123,509.33$129,684.80$136,169.03$142,977.48
New Classification Name Old Classification Name
Director of Recreation and Community ServicesDirector of Parks and Recreation
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Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Gilbert Wong, Mayor, City of Cupertino
Grace Schmidt, City Clerk
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ACCOUNT CLERK I/II
Definition
To perform clerical accounting and data entry tasks, including preparation, posting, maintenance, and
reconciliation of accounting, inventory, and statistical records; and to assist and provide information to City
customers, City staff, and the general public via telephone, email, and in person.
The accounts receivable position posts and reconciles daily cash deposits and journal entries; assists with the
preparation and collection of billing for City services; follows up on delinquent accounts and bad debt; processes
petty cash transactions; balances cash and prepares bank deposits; provides billing, payment and other
accounting information to customers, vendors, City staff and others; and assists customers with business license
applications and payments.
The accounts payable position manages the accounts payable process for the City including receipt, review and
approval of vendor invoices; preparation, review, and verification of purchase orders and related
documentation; maintains purchasing files; and prepares warrant registers. The position also supports fixed
asset and inventory tracking.
Distinguishing Characteristics
Account Clerk I - This is the entry level class in the Account Clerk series and is distinguished from the II level by
the inability to perform the full range of duties assigned to the Account Clerk II class. Positions in this class
typically have little directly related work experience and work under immediate supervision while learning job
skills.
Account Clerk II – This is the journey level class in the Account Clerk series and is distinguished from the I level by
the ability to perform the full range of duties as assigned with only occasional instruction or assistance.
Positions in this class are flexibly staffed and are normally filled by advancement from the I level. The Account
Clerk II class is distinguished from the Accounting Technician I class in that more complex and specialized duties
and responsibilities are assigned to the Accounting Technician I.
Supervision Received and Exercised
Account Clerk I – Receives immediate supervision from higher level accounting or supervisory personnel.
Account Clerk II – Receives general supervision from higher level accounting or supervisory personnel.
Examples of duties - Duties may include, but are not limited to, the following:
Post, verify, and balance various accounts; gather, sort, and research records and files; and trace discrepancies
to reconcile accounts.
Perform data entry functions and operate an on-line interactive computer terminal or personal computer;
process cash receipts by use of a bar code reader.
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Manage petty cash funds; receive and process petty cash payments; handle cash; and prepare bank deposits.
Explain department policies and procedures related to clerical accounting functions.
Collect, sort, and distribute incoming and outgoing mail and various accounting reports and documents; and
perform cashiering duties.
Assist with preparation and monitoring of billing for City services; research and compile relevant information;
follow up on delinquent accounts and bad debt; and perform related collection functions as assigned.
Assist with preparation, review and verification of purchase orders, vendor invoices and related documentation;
confirm authorization; maintain purchasing files; and assist with preparation of warrant registers.
Maintain sub-system and/or subsidiary ledgers; perform reconciliations of general ledger accounts; and prepare
reports as required.
Build and maintain positive working relationships with co-workers, other City employees, and the public using
principles of good customer service.
Perform related duties as required
Qualifications
Account Clerk I
Knowledge of: Basic principles and practices of accounting; arithmetic and basic mathematical calculations,
including decimals and percentages; modern office procedures and methods, including standard filing, indexing,
and cross-referencing;; and modern office equipment, including computer systems and business software.
Ability to: Make mathematical calculations and perform detailed clerical work with speed and accuracy; review
and proof documents related to department operations, and identify and problem solve office operations and
procedures; explain department policies and procedures; process, balance and adjust a variety of fiscal
transactions; on a continuous basis, sit at a desk for long periods of time; intermittently twist and reach office
equipment, and bend, squat, kneel, or twist while managing physical files; hand write and use a keyboard to
draft communications; lift or carry weight of 10 pounds or less; learn policies and procedures applicable to the
processing and maintenance of accounting data; work with a diverse population in a tactful and effective
manner; obtain information through questioning and deal firmly and courteously with the public; operate a
personal computer in the performance of a variety of clerical accounting and statistical functions; type at a
speed necessary for successful job performance; understand and follow written and oral instructions.
Experience and Education: Requires one year of progressively responsible accounting experience, including
bookkeeping, complex numerical calculations and/or processing of financial data. Completion of twelfth grade
supplemented by college level courses in accounting, finance and business. Associates of Arts degree desirable.
License or Certificate: Possession, or ability to obtain, a valid California Driver’s License.
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Account Clerk II
In addition to the qualifications for Account Clerk I:
Knowledge of: Department policies and procedures related to clerical accounting functions.
Ability to: Perform the full range of duties as assigned with only occasional instruction or assistance.
Experience and Education: Two years of progressively responsible accounting experience similar to Account
Clerk I in the City of Cupertino.
Approved:
________
Established: 7/71
Revised: 9/96, 7/06, 8/14
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ACCOUNTANT I/II
DEFINITION
To perform professional accounting work requiring a general knowledge of governmental accounting systems,
practices and principles; and to record and report financial transaction, review accounting records, and prepare
financial reports and analyses; and perform related duties and required.
DISTINGUISHING CHARACTERISTICS
Accountant I - This is the entry level class in the professional accounting series. This class is distinguished
from the Accountant II by the performance of the more routine tasks and duties assigned to positions
within the series. Since this class is typically used as a training class, employees may have only limited work
experience.
Accountant II - This is the journey level class within the professional accounting series. Employees within this class
are distinguished from the Accountant I by the performance of the full range of duties as assigned including
those requiring a thorough knowledge of governmental accounting systems and procedures. Employees at this
level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of
the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally
filled by advancement from the I level or when filled from the outside, require prior professional accounting
experience. Appointment to the higher class requires that the employee be performing the full range of duties for
the class and meets the qualification standards for the class.
SUPERVISION RECEIVED AND EXERCISED
Accountant I
Receives general supervision from the Finance Manager or other managerial position.
Accountant II
Receives direction from the Finance Manager or other managerial position.
EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:
Participate in the posting, balancing and reconciliation of the General Ledger and subsidiary accounts;
prepare bank reconciliation.
Assist in the preparation of the annual financial statements and State Controller's Report; prepare audit
schedules for the annual audit.
Maintain debt service funds; monitor and reconcile paying agents' accounts.
Issue correcting and adjusting journal entries to update the general ledger for assigned funds.
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Perform comprehensive financial activity studies as directed; provide analysis of various funds at management
request.
Input journal vouchers and counter checks into the computer.
Prepare fund balance projections and review with operating departments. Monitor and maintain records on City's
fixed assets.
Assist departmental personnel and City staff with budget activity, proper expenditure coding, document
preparation and other accounting related activities.
May provide technical guidance to lower level accounting personnel in accounts receivable, payable and payroll
functions.
QUALIFICATIONS
Accountant I
Knowledge of:
Generally accepted accounting principles and practices.
Modern office procedures, methods and computer equipment.
Ability to:
Learn to apply accounting principles to the maintenance of financial and accounting transactions and
audit of financial records.
Learn and apply Federal, State and local laws and regulations to accounting and auditing work. Examine and verify
financial documents and reports.
Prepare a variety of financial statements, reports and analyses. Communicate clearly and concisely, both orally and in
writing.
On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding
desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to
communicate though written means; and lift or carry weight of 10 pounds or less.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Experience and Education:
One year of recent, responsible experience in a paraprofessional accounting clerical position. Equivalent to a
Bachelor's degree from an accredited college or university in Accounting, Business Administration or related field.
Certified Public Accountant is highly desirable.
Accountant II
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In addition to the qualifications of Accountant I:
Knowledge of:
Principles of financial administration, including budgeting and reporting. Automated financial management systems.
Federal and State grant regulations and guidelines.
Application of generally accepted accounting principles and procedures to a variety of accounting audits,
transactions and problems.
Governmental accounting principles and practices.
Financial research and report preparation methods and techniques.
Ability to:
Analyze and interpret financial and accounting records.
Apply Federal, State and local laws and regulations pertaining to accounting and auditing work.
Examine and verify a wide variety of financial documents and reports. Prepare a variety of complex financial
statements, reports and analyses.
Experience and Education:
Two years of recent responsible governmental accounting experience comparable to that of an Accountant I
in the City of Cupertino.
Approved:
_______
Established: 5/72
Revised: 12/73, 9/96, 2/13, 8/14
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SENIOR ACCOUNTANT
DEFINITION
To perform professional accounting work requiring an advanced knowledge of governmental accounting
systems, practices and principles; and to record and report financial transaction, review accounting records, and
prepare financial reports and analyses; to plan, coordinate and supervise a major accounting functional area such
as accounts payable and accounts receivables; to prepare financial statements; and to do related work as
required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Finance Manager. Exercises direct supervision over Account Clerks.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level classification. Positions in this class differ from those in the immediately lower
class of Accountant II by the size, diversity, and complexity of the assigned accounting area and by supervisory
responsibilities over the Account Clerks.
EXAMPLES OF DUTIES - Depending upon assignment, duties may include but are not limited to, the following:
Establish and maintain a variety of ledgers and other financial documents.
Supervise and evaluate the work of subordinate professional, technical, and clerical personnel.
Assist with budget preparation.
Prepare and submit reports, claims, and other financial information for internal and other governmental agency
use, including preparation of the annual financial statement and State Controller's Reports, coordinate and file
claims for State mandated costs.
Coordinate a wide variety of fiscal activities; perform comprehensive financial studies as directed.
Formulate expenditures, revenue, and other financial projections.
Issue correcting and adjusting journal vouchers; audit journal vouchers issued by staff.
Interpret and implement policies and regulations relating to financial record keeping systems.
Provide technical accounting and financial support to other sections of the Finance Department.
Compute General Obligation Bond tax rate; initiate payments to paying agents for City bonds.
Be the primary liaison with external auditors.
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MINIMUM QUALIFICATIONS
Knowledge of:
Generally accepted accounting principles, practices and procedures.
Governmental and cost accounting.
Principles of training and supervision.
Application of data processing to accounting and financial management.
Budget preparation and administration.
Ability to:
Plan, assign, supervise and coordinate the work of accounting staff.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Establish and maintain financial records, procedures and systems.
Prepare clear and comprehensive financial reports and statements.
Interpret and implement financial policies and regulations.
Analyze and evaluate financial data and fiscal operations and recommend improvements.
On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment
surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard
to communicate though written means; and lift or carry weight of 10 pounds or less.
Experience and Education:
Four years of recent, progressively responsible experience in the field of professional Accounting. Equivalent to a
Bachelors Degree from an accredited college or university in Accounting, Business Administration or related field.
Certified Public Accountant is highly desirable. Supervisory experience is desirable.
Approved:
_________
Established: 8/14
Revised:
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MEMORANDUM OF UNDERSTANDING
City of Cupertino
And
City Employees’ Association (CEA)
July 1, 2013 - June 30, 2016
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Table of Contents
Category Section Page Number
No Discrimination 1 4
Salary Schedule 2 4
Out of Classification Pay 3 5
Bilingual Pay Differential 4 5
Hours of Work – Overtime 5 5
Facilities Closure 6 6
PERS Contribution 7 7
Insurance Coverage 8 8
Holidays 9 9
Temporary Disability Benefits 10 10
Vacation 11 11
Sick Leave 12 11
Sick Leave Verification 13 13
Bereavement Leave 14 13
Military Leave 15 13
Pregnancy Disability Leave 16 14
Adoption Leave 17 15
Catastrophic Leave 18 15
Absence Notification 19 16
Family Medical Leave Act 20 16
Table of Contents
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Category Section Page Number
Education Reimbursement Program
21
16
City Sponsored Recreation Programs 22 17
Due Process 23 17
Layoff Procedure 24 17
Reinstatement 25 18
Continuation of Benefits 26 18
Separability 27 18
Ratification 28 19
Concessions Reopener 29 19
Reopener 30 19
Term 31 19
Salary Schedule (includes the equity
adjustments as provided for in Exhibit
2 below)
Exhibit 1
21
Total Compensation Equity
Adjustments Schedule
Exhibit 2 24
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MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF CUPERTINO
AND
CUPERTINO CITY EMPLOYEES’ ASSOCIATION
This is a three (3) year agreement, entered into the 1st day of July, 2013 between the
City of Cupertino, hereinafter referred to as "City", and representatives of the Cupertino City
Employees’ Association, hereinafter referred to as "Association", pursuant to California
Government Code 3500 et seq., and the City Employer - Employee Relations Policy
(Cupertino Municipal Code 2.52.280 et seq.). The Association is the recognized sole and
exclusive representative. This agreement represents the full and integrated agreement reached
between the parties.
SECTION 1: NO DISCRIMINATION
In accordance with the City of Cupertino Equal Employment Opportunity Plan, all
employees shall have equal opportunity in employment without regard to race, color, creed,
religion, political affiliation, national origin, sex, disability, sexual orientation, age or for
Association activity or any other basis prohibited by applicable Federal and State law against
any employee.
SECTION 2: SALARY SCHEDULE
Monthly salary ranges as listed on Exhibit 1 will apply for each classification effective
at the beginning of the pay period in which July 1 occurs unless otherwise noted below.
Effective the first full pay period after Association ratification and adoption by the
City Council, a 1.5% salary increase will be added to the salary range of each classification in
this bargaining unit.
Effective the first full pay period in July 2014, a 1.5% salary increase will be added to
the salary range of each classification in this bargaining unit.
Effective the first full pay period in July 2015, a 1.25% salary increase will be added
to the salary range of each classification in this bargaining unit.
In addition, total compensation equity adjustments as identified in the City’s 2013
total compensation study shall occur as provided for in Exhibit 2 of this MOU.
SECTION 3: OUT-OF-CLASSIFICATION PAY
Temporary assignment, approved in advance by the department head, to a
classification in a higher pay grade shall be compensated at the Step 1 rate of the higher
classification, or at a rate five percent greater than that of the regular position, but not more
than the maximum step of the higher class, whichever is greater, for the number of hours so
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assigned. In order to qualify for Out-Of-Classification pay, an employee shall work a
minimum of 8 hours per day in the temporary assignment.
SECTION 4: BILINGUAL PAY DIFFERENTIAL
An employee who uses bilingual skills as approved by his/her supervisor and who
passes the required language proficiency test(s) is eligible to receive a 7.5% bilingual pay
differential only for the work time during which the employee uses bilingual skills. For
payroll reporting purposes, the 7.5% bilingual pay differential will be recorded with a 15
minute minimum.
SECTION 5: HOURS OF WORK: OVERTIME
5.1 Hours of Work Defined
Hours worked shall include all time assigned by employer whether such hours are
worked in the City’s work place, or in some other place where the employee is carrying out
the duties of the City.
The normal work week shall be 40 hours in seven days with two consecutive days off.
Alternate Work Schedules (AWS) may be considered, including 9/80 and 4/10, but must be
approved in advance by the Department Head. The City reserves the right to re-evaluate such
approvals if the Alternate Work Schedule results in an undue burden to the City.
5.2 Overtime
Overtime shall be defined as any work in excess of 40 hours in a seven day work
period. Holidays and paid time off shall count toward the accumulation of the work week.
Overtime work for the City by an employee shall be authorized in advance by the
department head or their designee. In the event of unforeseen circumstances, overtime shall be
approved after the work is completed.
5.3 Schedules
It will be a management responsibility to schedule the hours of work for each
employee covered by this agreement. Except in unforeseen circumstances, changes in
employee’s hours of work will be made after ten days prior notice.
5.4 Rest Periods
Each employee shall be granted a rest period of fifteen minutes during each work
period of more than three hours duration. No wage deduction shall be made nor time off
charged against employees taking authorized rest periods, nor shall any rights or overtime be
accrued for rest periods not taken.
5.5 Payment of Overtime
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All approved overtime work performed by employees shall be paid at the rate of one
and one-half (1 1/2) times the normal rate of pay. Work performed on regularly scheduled
days off, City Holidays or during an employee’s scheduled vacation shall be considered to be
overtime and paid accordingly.
5.6 Compensatory Time Off (CTO)
At the employee’s discretion, compensatory time off may be granted for overtime
worked at the rate of time and one-half for each hour worked in lieu of compensation in cash.
Employees, who have previously earned compensatory time, shall be allowed to schedule
compensatory time off at dates of the employee’s selection provided that prior supervisory
approval has been obtained.
CTO time may be accrued for up to 80 hours per calendar year. Any CTO earned
exceeding 80 hours will be paid at the rate of time and one-half. An employee may carry over
the unused balance into the next calendar year. Any unused carryover balance will be
automatically paid out at the end of the calendar year.
An employee may exercise his/her option two times each calendar year to convert
any/or all accumulated compensatory time to cash.
5.7 Leave Accruals
An employee shall not accrue leave credits (vacation, sick leave) during a pay period
if off without pay for more than 40 hours during said pay period.
SECTION 6: FACILITIES CLOSURE
City facilities* will be closed from December 24 through January 1, of each year during the
term of the contract only. Employees may use vacation, CTO, floating holiday, administrative
leave, or leave without pay for work time missed during the closure week. With Supervisor
and Department Head prior approval, an employee may opt to work during the facility
closure.
*The Sports Center and Blackberry Farm Golf Course may remain open on facilities
closure days staffed by part-time employees
SECTION 7: PUBLIC EMPLOYEES RETIREMENT (PERS) CONTRIBUTION
A. For Employees hired on or before December 29, 2012 Only
For City of Cupertino employees hired by the City of Cupertino on or before December 29,
2012, the City has contracted with CalPERS for a 2.7% @55 retirement formula.
Effective in the first full pay period after Association ratification and adoption of this MOU
by the City Council, the City agrees to pay the employee’s contribution rate to the California
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Public Employees Retirement System (CalPERS) not to exceed 4.5 % of applicable salary and
each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.0 % of applicable salary and each employee agrees to pay 5.0% of applicable salary.
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 1.75% of applicable salary and each employee agrees to pay 6.25% of applicable
salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
B. For employees hired by the City of Cupertino on December 30, 2012 or on
December 31, 2012 or a current CalPERS employee who qualifies as a classic
member under CalPERS Regulations Only.
For employees hired by the City of Cupertino on December 30, 2012 or on December 31,
2012 or a current CalPERS employee who qualifies as a classic member under CalPERS
Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula
based on a three year average compensation.
Effective in the first full pay period upon Association ratification and adoption of the MOU
by the City Council, the City agrees to pay the employee’s contribution rate to the California
Public Employees Retirement System (CalPERS) not to exceed 3.5 % of applicable salary and
each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 2.0 % of applicable salary and each employee agrees to pay 5.0% of applicable salary.
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed .75% of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
C. For employees hired by the City of Cupertino on of after January 1, 2013, or
former CalPERS employees that do not qualify as Classic employees hired by the
City of Cupertino on or after January 1, 2013 Only
For employees hired by the City of Cupertino on or after January 1, 2013, CalPERS has by
statute implemented a 2% @ 62 formula based on a three year average compensation.
Employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.
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SECTION 8: INSURANCE COVERAGE
8.1.a Health - Medical Insurance
City agrees to pay an amount as set forth hereinfor medical coverage for employee and
dependents through the Meyers-Geddes State Employees Medical and Hospital Care Act. For
each participating employee, the City shall contribute $714.00 toward premium cost per
month during the term of this agreement.
Required contribution amounts exceeding the premium contribution of the City are the
responsibility of the employee. In instances where the premium for the insurance plan
selected is less than the city’s maximum premium contribution, the difference will be added to
the employee’s bi-weekly compensation. The City will no longer pay medical insurance cash
back (excess of the monthly premium less the cost of the medical coverage) for new
employees hired after July 1, 2005.
Effective July 1, 2010, employees that retire or resign from service with the City of
Cupertino and who are not eligible for retiree medical benefits as defined in the Summary of
Benefits can continue on the Cupertino medical and dental plans provided that they pay the
premiums in full.
The City reserves the right of selection and administration as to deferred compensation
plan(s).
If during the term of this agreement, modifications are made to the Federal tax code
which would result in any of the medical insurance provided be subject to taxation, the
contract will be re-opened for the purposes of adjusting the salary and medical benefits so
long as it does not result in an increase or decrease in the total compensation.
If during the term of this agreement, new medical plans are identified that will be
beneficial to the City and CEA, the contract will be reopened to discuss these plan options.
8.1.b Health Reimbursement Account (HRA)
Effective as soon as administratively possible, the City will establish a Health Reimbursement
Account (HRA) to be used towards health related expenses as determined by the IRS.
Effective the first full pay period after Association ratification and adoption of this MOU by
the City Council, each eligible employee in this unit will receive an $83.00 monthly
contribution from the City into a Health Reimbursement Account (HRA) or a notional
account until the HRA is established to be used towards health related expenses, consistent
with the laws and regulations governing HRAs. The parties acknowledge that the use of these
funds shall not occur until the HRA is established. The parties agree to meet and discuss HRA
program implementation.
Effective the first full pay period in July 2014, each eligible employee will receive an
additional $80.00 per month contribution from the City for a total of $163.00 per month into
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the Health Reimbursement Account (HRA).
8.2 Dental Insurance
City agrees to pay $78.26 per month for employees and their dependents.
8.3 Life Insurance
City shall provide life insurance and accidental death and dismemberment coverage
for each employee in the amount of two and one half times annual salary to a maximum
benefit of $250,000. Employees may be eligible to purchase additional life insurance subject
to the provisions of the insurance policy.
8.4 Long Term Disability Insurance
The City shall provide Long Term Disability (LTD) insurance for employees. LTD
income protection coverage shall be up to $7,000 of covered monthly salary. Employees may
use sick leave and/or vacation leave to supplement lost salary during the 60 day elimination
period.
8.5 Vision Care Insurance
The City shall provide Vision Care Insurance for employees and their dependents at a
cost of $14.94 monthly.
SECTION 9: HOLIDAYS
9.1 Fixed Holidays
The City shall provide the following fixed paid (8 Hour) holidays for eligible
employees covered by this agreement:
1. New Year’s Day 7. Veteran’s Day
2. Martin Luther King Day 8. Thanksgiving Day
3. President’s Day 9. Day following Thanksgiving
4. Memorial Day 10. Christmas Eve
5. Independence Day 11. Christmas Day
6. Labor Day 12. New Year’s Eve
When a holiday falls on a Saturday, the preceding Friday shall be observed as the non-
work day. When a holiday falls on a Sunday, the following Monday shall be observed as the
non-work day.
Nothing contained herein shall preclude the right of the department head with the
approval of the Appointing Authority to reschedule work assignments or hours of work to
meet emergency situations and other administrative necessities caused by the observance of a
holiday or non-work day or period; provided, however, that all such affected employees are
duly compensated for said rescheduled work assignments.
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9.2 Floating Holidays
In addition to the foregoing paid holidays, eligible employees shall earn 20 hours of
holiday leave per year that may be used in increments of no less than one quarter of an hour.
Floating holiday leave shall be earned at a rate of .77 hours per pay period. Floating holiday
leave may be accumulated up to 40 hours. Floating holiday leave shall be taken at the
discretion of the employee subject to prior supervisory approval.
9.3 Holiday Pay
In order for an employee to receive his/her regular pay for a holiday or designated
non-work day, work must be performed on the regular scheduled day before and the regular
scheduled day after the holiday or designated non-work day. Employees on vacation, injury
leave, approved short term leave of absence, with or without pay, or who submit satisfactory
evidence of personal illness shall be considered as working their regular schedule for pay
purposes.
SECTION 10: TEMPORARY DISABILITY BENEFITS
Any employee sustaining an injury arising out of or in the course of the performance
of his/her job and who cannot work at the duties and responsibilities normally assigned to that
job is entitled to receive temporary disability as prescribed by State law.
10.1 Use of Sick Leave to Supplement Temporary (not held) Disability Payments
Any employee entitled to receive temporary disability payments may elect to
supplement such payments with an amount not to exceed that which is the employee’s weekly
earnings or weekly earning capacity by use of sick leave payments to the extent that such sick
leave has been accrued to the employee’s account.
10.2 Use of Sick Leave for Industrial Injury Medical Appointments
An employee who is required to see a physician regarding the injury during regularly
scheduled work hours may use sick leave credits for appointment(s). If the medical
appointment is scheduled during the last hour of the regularly scheduled work day an
employee will not be required to use sick leave credits for said appointment. The last hour
provision shall be limited to one time during any Monday through Friday work period.
SECTION 11: VACATION
All employees, other than those holding temporary status, whose work assignment is
of a recurring nature of not less than a normal work week shall accrue vacation credit.
Accrued vacation credits may be taken with prior supervisory approval.
Benefited full-time employees accrue vacation in accordance with the following
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schedule. Benefited employees who work less than a full-time work schedule accrue vacation
in accordance with the following schedule on a pro-rated basis.
Service Time Hrs of Accrual Per Pay
Period
Annual Accruals Maximum Accrual
0 - 3 Years 3.08 80 Hours 160 Hours
4 - 9 Years 4.62 120 Hours 240 Hours
10 – 14 Years 5.24 136 Hours 272 Hours
15 – 19 Years 6.16 160 Hours 320 Hours
20 + Years 6.77 176 Hours 352 Hours
An employee may accrue no more vacation credit than twice the annual rate being
earned.
Upon termination of employment, unused vacation may not be used to extend the final
employment date beyond the annual accrual rate being earned.
Represented employees may convert, up to two times per calendar year, unused
vacation time for payment subject to the following conditions:
1. The employee must have a minimum of 120 hours of accrued vacation immediately
prior to a conversion.
2. Any payment for accrued vacation hours will be subject to taxes as determined by law.
3. Minimum exchange will be one day. Maximum exchange will be ten days.
4. All exchanges are irrevocable.
5. A maximum of 80 hours of accrued vacation may be converted for pay during a
calendar year.
SECTION 12: SICK LEAVE
All full time employees hired before October 17, 2012 (other than those holding
temporary status), shall earn eight (8) hours per month sick leave time without limit on
accumulation. All employees hired on or after October 17, 2012 shall earn eight (8) hours per
month of sick leave time, but may accrue no more than 240 hours of sick leave time.
Those regular employees working less than full time (at least 20 hours per week) shall
earn a pro-rated amount of sick leave based on their regular hours worked in relation to 40
hours. Sick leave may be utilized due to the employee’s personal illness, injury, pregnancy
disability or sickness or injury to the immediate family.
The employee’s immediate family consists of the following: children, stepchildren,
spouse/domestic partner, parents, mother-in-law, father-in-law, siblings, grandchildren and
grandparents who because of illness cannot care for themselves, and for medical emergencies.
Employees shall, whenever possible, make appointments for medical, dental and similar
purposes during non-work hours. If this is not possible, sick leave may be used for these
purposes.
With proper notification, sick leave shall be taken in periods of no less than one-half
hour increments.
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12.1 Sick Leave Conversion. Any employee hired before October 17, 2012, who is
retiring, will have the option of applying any remaining sick leave to service credit. If an
employee is resigning, he/she will not have the option of applying sick leave hours to service
credit.
12.2 Sick leave is not vested under California statutory law.
12.3 Employees hired before October 17, 2012 shall have the option of cashing out
sick leave in accordance with Section 12.4 and 12.5.
12.4 If upon retirement the qualifying employee has a minimum of 320 non-vested
hours, payment shall be made for up to eighty-five percent (85%) of the value of the bank at
the employee’s discretion.
12.5 If upon resignation the qualifying employee has a minimum of 320 non-vested
hours, payment shall be made for up to seventy percent (70%) of the value of the bank at the
employee’s discretion.
12.6 Represented employees will have the option, subject to approval of the
department head, of converting sick leave to vacation leave on a two-to-one basis only if the
employee’s remaining sick leave balance is 40 hours or more. The maximum allowable
exchange will be 96 hours of sick time for 48 hours of vacation leave per calendar year. The
minimum exchange will be 8 hours sick leave for 4 hours of vacation.
An employee may convert sick leave in excess of 320 hours to vacation leave on a
one-to-one basis with a maximum of 48 hours and a minimum of 4 hours and may convert up
to an additional 32 hours on the basis of one hour of sick leave to 0.7 hour of vacation leave.
The conversion of sick leave in excess of 320 hours to vacation leave as described herein is
limited to no more than a total of 80 hours per calendar year.
As a condition of converting sick leave to vacation, all employees will be required to
use at least one-half of the vacation accrued during the previous twelve months.
Such conversion either to exchange sick leave for vacation or vice versa shall be
subject to the following conditions:
a. All requests to exchange sick leave for vacation time shall be submitted in writing
to the department head at least fourteen (14) calendar days in advance of
intended vacation utilization.
b. If twelve (12) months have elapsed since approval of the exchange of sick leave
for vacation, and the employee has not been permitted the use of the converted
vacation time, (after submitting at least one written request for utilization) the
employee will have the right to re-convert the vacation time to sick leave in
reverse ratio to the original exchange. This exchange will be allowed only for
previously converted sick time to vacation and will not be permitted for
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regularly accrued vacation time.
c. If the employee’s vacation accrual exceeds the maximum allowable accrual, he/she
will have the option to re-convert vacation time back to sick leave on a reverse
ratio basis. Such re-conversion shall be limited to previously converted sick
leave/vacation and may not exceed the amount necessary to reduce the accrued
vacation to the maximum allowable. Regularly accrued vacation time will not
be eligible for this re-conversion to sick leave and any regularly accrued
vacation time accrued in excess of the maximum allowable will be disallowed
and not subject to utilization by the employee.
NOTE: As used in this document, "reverse ratio" is intended to mean that the ratio of sick
leave to vacation will revert to the original ratio at the time the initial exchange was
implemented.
SECTION 13: SICK LEAVE VERIFICATION
A Department Head or supervisor may at their discretion require employees to furnish
reasonable acceptable evidence, including a doctor’s certificate, to substantiate a request for
sick leave if the sick leave exceeds three (3) consecutive workdays. A supervisor may also
require a doctor’s certificate or other form of verification where leave abuse is suspected. If it
appears that an employee is abusing sick leave or is using sick leave excessively, the
employee will be counseled that the continued use of sick leave may result in a requirement to
furnish a medical certificate for each such subsequent absence for sick leave regardless of
duration. Continued abuse of leave or excessive use of sick leave may constitute grounds for
discipline up to and including dismissal.
SECTION 14: BEREAVEMENT LEAVE
Employees shall be granted paid bereavement leave of up to 24 hours upon the death
of a close relative. Close relatives are defined as mother, father, sister, brother, wife, husband,
domestic partner, child, step-child, grandparent, grandchildren, mother-in-law and father-in-
law. Additional bereavement leave of up to 16 hours will be granted for travel out of state or
over 200 miles.
SECTION 15: MILITARY LEAVE
Military leave shall be granted in accordance with the provision of State and Federal
law. All employees entitled to military leave shall give their supervisor an opportunity within
the limits of military requirements, to determine when such leave shall be taken.
SECTION 16: PREGNANCY DISABILITY LEAVE
An employee disabled by pregnancy is eligible for up to four months of unpaid pregnancy
disability leave (PDL) as defined by law. This leave is to be used when the employee is
disabled due to pregnancy or child birth or related medical condition, including but not
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limited to, morning sickness, pregnancy complications and prenatal appointments. Accrued
sick leave may be used during the leave, and the employee has the option to use accrued
vacation, floating holidays and/or compensatory time in order to receive pay during the leave.
If the employee is also eligible for leave under the Federal Family Medical Leave Act
(FMLA), the leave the employee takes for pregnancy disability will be run concurrently with
the employee’s entitlement to up to 12 weeks of FMLA leave. Employees otherwise eligible
for health insurance benefits (medical, dental and vision) will continue to receive such
benefits during the period of the PDL leave up to four months as defined by law per 12 month
period.
After PDL and FMLA leave, if applicable, expires and if the employee is on unpaid status or
the employee has less than 20 hours per week on their timesheet, the employee may elect to
continue and enroll in COBRA benefits at employee’s expense.
The employee will be accruing sick leave, floating holiday and vacation leave during the
period of time, if any, the employee is in paid status. Any time the employee’s hours adjust to
less than 40 hours per week, however of paid status, the employee’s accrual rates (sick leave,
vacation leave, floating holiday) will be prorated and be adjusted accordingly. Sick leave,
floating holiday and vacation leave do not continue to accrue during any period the employee
is on unpaid status.
Under the California Family rights Act (CFRA) eligible employees are entitled up to 12
additional weeks of leave to bond with the baby. To be eligible for the CFRA bonding leave,
employee must be employed by the City for at least one year and have worked at least 1250
hours during the year preceding the leave. The leave is unpaid, but the employee may use
floating holiday, compensatory time and vacation leave in order to receive pay during the
leave. The employee may use sick leave for a baby’s illness or doctor’s appointment when
applicable to receive pay during the leave. Bonding leave must be used within one year of the
birth of the baby.
An employee who plans to take PDL must give reasonable notice (not less than 4 weeks if
anticipated or as soon as possible if the leave is unforeseen) before the date employee expects
to take the leave. As with all other employees returning from medical leave, employees
returning from PDL leave of at least 3 days are required to provide a doctor’s note clearing
them to return to work. If an employee requires reasonable accommodations as a result of
pregnancy, employee should consult with Human Resources. Employees disabled by
pregnancy and employees on leave to bond with a baby may be eligible for benefits under
State Disability Insurance. Additional information is available at www.edd.ca.gov/Disabililty
and from Human Resources.
SECTION 17: ADOPTION LEAVE
Upon request, a leave of absence without pay for up to four (4) work weeks will be granted to
adoptive parents. Such leave must be used within one year of the adoption. The city will pay
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health and welfare benefits for the duration of the leave as the same rate as prior to the leave
consistent with the contributions as provided for under the existing MOU.
If the employee is eligible for FMLA/CFRA (employed by the city for at least one year and
worked at least 1250 hours during the year preceding the leave), employee may be eligible for
up to 12 work weeks total (the above four (4) work weeks plus an additional eight (8) work
weeks) for bonding with the adopted child during the first year after adoption. The employee
may be eligible for health benefits during the twelve (12) work week period at the same rate
as prior to the leave as provided for under the existing MOU.
During adoption leave, accrued vacation may be used by the employee at his or her option in
order to receive for the leave. Sick leave may only be used during the leave in the event of
illness or medical appointments of the adoptive child during the leave.
SECTION 18: CATASTROPHIC LEAVE
a. The City’s Catastrophic Leave Committee will evaluate each individual case when it
is submitted to qualify to receive funds. The only limitation is that the employee must
be the one facing the illness. The committee has the right to establish standards for the
granting of leave hours, and ask the applicant to submit further documentation from
the treating physician, and to determine the applicant’s eligibility for catastrophic
leave hours.
b. All benefited employees will be eligible to receive assistance. An employee does not
have to be a contributor to be eligible.
c. A recipient must have used all of their available leave hours before he/she is eligible.
d. The maximum amount is two months (LTD becomes available at this time).
e. Vacation hours and compensating time off (CTO) hours are the only leave of absence
credits which may be donated. An employee may not donate leave of absence credits
which would reduce his/her total accrued leave balances to less than 120 hours. Leave
credits may be donated in any pay period. All leave donations are irrevocable.
f. A leave of absence transfer drive will be held whenever necessary to provide for a
minimum catastrophic leave bank balance which is the equivalent of 40 hours.
g. Active employees wishing to donate sick leave hours to the Catastrophic Leave bank
will need to convert sick leave hours (maintaining a minimum of 320 hours after
donation) to vacation leave hours.
h. Upon retirement or resignation, an employee can contribute up to 10 hours of sick
leave provided that the employee has a minimum of 320 hours of sick leave, which
has previously become vested.
Transfers may be in increments of one hour or more. All donations will be confidential.
There will be no selling or coercion of employees to donate.
Donated leave hours will be converted to cash and deposited in a time-bank where it
will be available for distribution. Checks will be issued to the recipient with the regular
payroll, which will keep them in an active employment mode with the City. This procedure
prevents overpayments or corrections since it comes after the actual leave has been taken.
(Conversion allows for adjustments for different rates of pay.) No employee shall receive
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payment for more than 100% of his or her regular pay.
An employee or their representative must complete a prescribed application form
together with supporting medical documentation to the Human Resources Division when
applying for funds.
SECTION 19: ABSENCE NOTIFICATION
An employee is expected not to be absent from work for any reason other than
personal illness without making prior arrangements with his/her supervisor. Unless prior
arrangements are made, an employee who, for any reason, fails to report for work must make
a sincere effort to immediately notify his/her supervisor of his/her reason for being absent. If
the absence, whether for personal illness or otherwise, is to continue beyond the first day, the
employee must notify the supervisor on a daily basis unless otherwise arranged with his/her
supervisor. In proper cases, exceptions will be made.
Any unauthorized absence of an employee from duty shall be deemed to be an absence
without pay and will be grounds for disciplinary action up to and including dismissal by the
department head. In the absence of such disciplinary action any employee who absents
himself/herself for three days or more without authorized leave shall be deemed to have
resigned. Such absence may be covered, however, by the department head by a following
grant of leave with or without pay when extenuating circumstances are found to have existed.
SECTION 20: FAMILY MEDICAL LEAVE /CALIFORNIA FAMILY RIGHTS ACTS
The City of Cupertino shall comply with the leave provisions of the Family Medical Leave
Act and the California Family Rights Act for employees who qualify for leave under these
laws.
SECTION 21: EDUCATION REIMBURSEMENT PROGRAM
It is the intent of the City to recognize the value of continuing education and
professional development of its employees; and to adopt a Tuition Reimbursement Program
which will encourage employees to avail themselves of City job related educational
opportunities that will advance their knowledge and interests in the direction of their career
path. Courses may be specific to their current job specifications, requirements for degree
completion or taken to advance knowledge and skills for a position within the City the
employee wishes to obtain.
The Education Reimbursement Program is a benefit to all full time benefited
employees who have completed the required probationary period and provides tuition
reimbursement of up to one thousand, two hundred ($1,200) per fiscal year for the cost of
registration, required textbooks and/or materials and parking. Employees who wish to seek
reimbursement from the City for educational program costs shall provide a written request for
reimbursement in advance of enrollment to the Human Resources Division. The form
provided shall include the type of training, sponsoring organization or institution, meeting
times and costs. The Human Resources Director and the employee’s department head will
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make the determination if the chosen education program is eligible for reimbursement.
No employee shall receive any reimbursement until they have provided satisfactory
proof of successful completion of the coursework.
Mandatory or annual coursework, attendance at conferences and training required to
maintain job specific certifications or proficiencies are not included in the Tuition
Reimbursement Program.
SECTION 22: CITY SPONSORED RECREATION AND WELLNESS PROGRAMS
City employees shall have the privilege of enrollment in City sponsored recreation
programs at the City residents’ fee structure and in preference to non-residents wishing to
enroll. Each calendar year, benefited employees for employee and family members on the
employee’s health plan are eligible to receive up to $400 per employee in Rec Bucks toward
City of Cupertino recreation services in accordance with the City’s Recreation Buck Policies
and a free employee only annual Cupertino Sports Center membership. Part-time benefited
employees will have the annual amount of Recreation Bucks prorated based on number of
hours worked. Recreation Bucks must be used by the employee within two years of the
issuance date and are non-transferrable.
City employees are eligible to participate in the City’s wellness program as provided for in the
City’s Administrative Manual.
SECTION 23: DUE PROCESS
For demotions, suspensions of more than five days and terminations of employment, the City
will provide written notice of the intended actions including the reasons therefore; a copy of
any documents upon which the City relied in taking its action and an opportunity to respond,
either orally or in writing, prior to the effective date of the disciplinary action.
Said opportunity shall be as soon as is practical after having been served the written notice
and shall not constitute any limitation otherwise available through the grievance or appeal
procedures. Any written warning in an employee’s file will be removed from the file after
three years.
SECTION 24: LAYOFF PROCEDURE
The appointing authority may layoff employees for lack of funds, lack of work or for
other similar and just cause. The appointing authority will identify the classification(s) subject
to layoff. All classifications and all departments citywide are subject to layoff considerations.
Employees in a classification(s) identified for layoff shall be laid off in reverse order
of seniority, based on the date of the appointment to the classification. If an employee
separates from City employment for a period of more than 30 days, the time off from City
employment shall be deducted from an employee’s length of service for the purpose of
determining seniority.
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Employees being laid off shall be entitled to placement in a lower classification;
provided (a) the employee was previously employed with regular status having completed the
probationary period in that lower classification and (b) the employee has more total seniority
with the City than an individual in the lower classification. Any employee being displaced by
an employee opting to be placed in a lower classification shall be entitled to placement in the
lower classification, subject to conditions (a) and (b) listed in this section.
The City will provide a 30 day notice to any employees identified for layoff and layoff
pay in the amount of $2,500 at the time of layoff. Such notice will include the employee’s
rights to placement in a lower classification pursuant to this section. Medical, dental, vision,
and life insurance continue through the end of the month in which the layoff is effective. In
addition, the employee will be provided with an opportunity to elect to enroll in COBRA
medical, dental, and/or vision coverage at the time of layoff and at employee expense.
The names of the employees affected by layoff shall be placed on a recall list for a
period of two years in the reverse order of layoff and shall have the first opportunity for
reinstatement. Failure to respond within ten (10) business days to a written notice of such
opportunity for reinstatement shall cause that name to be removed from the recall list. Such
notice shall be sent by certified or registered mail to the address of the employee on file with
the City. The affected employees shall be responsible for updating the City of any change in
address during the time they are on the recall list.
SECTION 25: REINSTATEMENT
With the approval of the Appointing Authority, a regular or probationary employee
who has resigned with a good record may be reinstated within twenty-four months of the
effective date of resignation to a vacant position in the same or comparable class he/she
previously occupied. Upon reinstatement, the employee for all purposes shall be considered as
though they had received an original appointment.
SECTION 26: CONTINUATION OF BENEFITS
All terms and conditions of employment not otherwise contained herein shall be
maintained at the standards in effect at the time of execution. However, the parties agree that
any automatic economic triggers, formulas or escalators shall become inoperable and void
upon expiration of this contract.
SECTION 27: SEPARABILITY
In the event any provision of this agreement is finally held to be illegal by a court of
competent jurisdiction or void as being in contravention of any law, rule or regulation of any
government agency having jurisdiction over the subject set forth, then the remainder of the
agreement shall continue in full force and effect unless the parts so found to be void are held
inseparable from the remaining portion of the agreement.
SECTION 28: RATIFICATION
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Nothing contained in this memorandum shall be binding upon either the City or the
Association until it has been ratified by the Association’s membership and presented and
approved by the City Council of the City.
SECTION 29: REOPENER ON CONCESSIONS
During the term of the MOU, should any other bargaining unit reach a signed
agreement that results, over the lifetime of the contract, a package that contains few
concessions than the CEA’s overall package, then the City agrees to reopen negotiations with
the goal of adjusting the reductions to an equitable amount.
SECTION 30: REOPENER
The parties agree to reopen this article only on later than December 1, 2013 to meet and
confer to impasse consistent with AB646 over necessary changes to the City’s Medical
program as a result of the Affordable Health Care Act defining the features of the Health
Reimbursement Account and/or restructuring the City’s contribution toward medical
including the elimination of the CalPERS 100/90 retiree medical program.
SECTION 31: TERM
This agreement shall be effective commencing at 12:01 a.m., July 1, 2013 and ending
at 11:59 p.m. June 30, 2016.
CITY EMPLOYEES’ ASSOCIATION CITY OF CUPERTINO
Rachelle Sander David Brandt
Beth Ebben Carol Atwood
Larry Squarcia Dania Torres Wong, RSHS
Jeff Ordway
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Jeff Greef City Attorney, Approved as to form
Date: Date:
EXHIBIT 1
SECTION 2: SALARY SCHEDULE 2013
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
100
Account Clerk $4,622 $4,853 $5,096 $5,350 $5,618
Administrative Clerk $4,894 $5,138 $5,395 $5,665 $5,948
Assistant Civil Engineer $6,960 $7,307 $7,673 $8,057 $8,459
Assistant Planner $6,268 $6,582 $6,911 $7,257 $7,619
Associate Civil Engineer $7,501 $7,875 $8,269 $8,683 $9,116
Associate Planner $6,755 $7,093 $7,448 $7,820 $8,211
Building Inspector $7,118 $7,474 $7,847 $8,240 $8,652
Case Manager $5,065 $5,318 $5,584 $5,863 $6,156
Code Enforcement Officer $5,795 $6,084 $6,389 $6,708 $7,044
Engineering Technician $5,871 $6,165 $6,473 $6,797 $7,137
Environmental Programs Assistant $5,912 $6,208 $6,519 $6,845 $7,187
Facility Attendant $3,545 $3,723 $3,909 $4,104 $4,310
Media Coordinator $5,295 $5,559 $5,837 $6,129 $6,436
Office Assistant $3,906 $4,101 $4,306 $4,522 $4,748
Permit Technician $4,820 $5,061 $5,314 $5,580 $5,859
Plan Check Engineer $7,538 $7,914 $8,310 $8,726 $9,162
Pro Shop Attendant $3,329 $3,496 $3,671 $3,854 $4,047
Producer $5,128 $5,384 $5,654 $5,936 $6,233
Program Promotions Director $4,766 $5,005 $5,255 $5,518 $5,794
Public Works Inspector $7,118 $7,474 $7,847 $8,240 $8,652
Receptionist/Clerk $3,524 $3,701 $3,886 $4,080 $4,284
Recreation Assistant $2,516 $2,642 $2,774 $2,912 $3,058
Recreation Coordinator $4,843 $5,085 $5,339 $5,606 $5,886
Senior Building Inspector $7,605 $7,986 $8,385 $8,804 $9,244
Senior Code Enforcement Officer $6,084 $6,389 $6,708 $7,044 $7,396
Senior Engineering Technician $6,328 $6,644 $6,976 $7,325 $7,691
Senior Office Assistant $4,337 $4,554 $4,781 $5,021 $5,272
Senior Planner $7,244 $7,606 $7,986 $8,386 $8,805
Senior Traffic Technician $6,328 $6,644 $6,976 $7,325 $7,691
Special Programs Coordinator $4,294 $4,509 $4,734 $4,971 $5,220
Traffic Signal Technician $6,585 $6,914 $7,260 $7,623 $8,004
Traffic Signal Technician - Apprentice $5,688 $5,973 $6,271 $6,585 $6,914
Traffic Technician $5,871 $6,165 $6,473 $6,797 $7,137
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Account Clerk I $4,276 $4,490 $4,715 $4,950 $5,198
Account Clerk II $4,715 $4,950 $5,198 $5,458 $5,731
101
Administrative Clerk $4,977 $5,226 $5,487 $5,762 $6,050
Assistant Civil Engineer $7,135 $7,491 $7,866 $8,259 $8,672
Assistant Planner $6,407 $6,727 $7,064 $7,417 $7,788
Associate Civil Engineer $7,690 $8,073 $8,477 $8,901 $9,346
Associate Planner $6,905 $7,250 $7,612 $7,993 $8,393
Building Inspector $7,224 $7,586 $7,965 $8,363 $8,781
Case Manager $5,249 $5,511 $5,787 $6,076 $6,380
Code Enforcement Officer $5,917 $6,213 $6,523 $6,850 $7,192
Engineering Technician $5,959 $6,257 $6,570 $6,899 $7,244
Environmental Programs Assistant $6,001 $6,301 $6,616 $6,947 $7,295
Facility Attendant $3,660 $3,843 $4,035 $4,237 $4,449
Media Coordinator $5,455 $5,727 $6,014 $6,314 $6,630
Office Assistant $3,972 $4,171 $4,380 $4,599 $4,829
Permit Technician $5,005 $5,255 $5,518 $5,794 $6,084
Plan Check Engineer $7,789 $8,177 $8,586 $9,016 $9,466
Pro Shop Attendant $3,379 $3,548 $3,726 $3,912 $4,108
Producer $5,205 $5,465 $5,738 $6,025 $6,327
Program Promotions Director $4,838 $5,080 $5,334 $5,600 $5,881
Public Works Inspector $7,224 $7,586 $7,965 $8,363 $8,781
Receptionist/Clerk $3,577 $3,756 $3,944 $4,141 $4,348
Recreation Assistant $2,559 $2,687 $2,821 $2,962 $3,110
Recreation Coordinator $5,018 $5,269 $5,533 $5,810 $6,100
Senior Building Inspector $7,719 $8,105 $8,511 $8,936 $9,383
Senior Code Enforcement Officer $6,213 $6,523 $6,850 $7,192 $7,552
Senior Engineering Technician $6,422 $6,744 $7,081 $7,435 $7,807
Senior Office Assistant $4,411 $4,631 $4,863 $5,106 $5,361
Senior Planner $7,404 $7,774 $8,163 $8,571 $9,000
Senior Traffic Technician $6,422 $6,744 $7,081 $7,435 $7,807
Special Programs Coordinator $4,359 $4,577 $4,805 $5,046 $5,298
Traffic Signal Technician $6,684 $7,018 $7,369 $7,738 $8,124
Traffic Signal Technician - Apprentice $5,774 $6,062 $6,366 $6,684 $7,018
Traffic Technician $5,959 $6,257 $6,570 $6,899 $7,244
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Account Clerk I $4,369 $4,587 $4,817 $5,057 $5,310
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Account Clerk II $4,817 $5,057 $5,310 $5,576 $5,855
Administrative Clerk $5,049 $5,302 $5,567 $5,845 $6,138
Assistant Civil Engineer $7,383 $7,751 $8,139 $8,547 $8,973
Assistant Planner $6,565 $6,893 $7,238 $7,600 $7,980
Associate Civil Engineer $7,957 $8,354 $8,772 $9,211 $9,671
Associate Planner $7,075 $7,429 $7,800 $8,190 $8,600
Building Inspector $7,315 $7,680 $8,065 $8,468 $8,891
Case Manager $5,591 $5,870 $6,164 $6,472 $6,796
Code Enforcement Officer $6,063 $6,366 $6,684 $7,019 $7,369
Engineering Technician $6,034 $6,336 $6,652 $6,985 $7,334
Environmental Programs Assistant $6,076 $6,380 $6,699 $7,034 $7,386
Facility Attendant $3,861 $4,054 $4,257 $4,470 $4,694
Media Coordinator $5,716 $6,002 $6,302 $6,617 $6,948
Office Assistant $4,022 $4,223 $4,434 $4,656 $4,889
Permit Technician $5,366 $5,635 $5,917 $6,212 $6,523
Plan Check Engineer $8,218 $8,627 $9,059 $9,512 $9,987
Pro Shop Attendant $3,422 $3,593 $3,772 $3,961 $4,159
Producer $5,270 $5,533 $5,810 $6,101 $6,406
Program Promotions Director $4,898 $5,143 $5,400 $5,670 $5,954
Public Works Inspector $7,315 $7,680 $8,065 $8,468 $8,891
Receptionist/Clerk $3,622 $3,803 $3,993 $4,193 $4,403
Recreation Assistant $2,591 $2,720 $2,856 $2,999 $3,149
Recreation Coordinator $5,345 $5,613 $5,893 $6,188 $6,498
Senior Building Inspector $7,816 $8,207 $8,617 $9,048 $9,500
Senior Code Enforcement Officer $6,372 $6,691 $7,025 $7,377 $7,746
Senior Engineering Technician $6,503 $6,828 $7,169 $7,528 $7,904
Senior Office Assistant $4,466 $4,689 $4,924 $5,170 $5,428
Senior Planner $7,587 $7,966 $8,364 $8,783 $9,222
Senior Traffic Technician $6,503 $6,828 $7,169 $7,528 $7,904
Special Programs Coordinator $4,413 $4,634 $4,866 $5,109 $5,364
Traffic Signal Technician $6,767 $7,106 $7,461 $7,834 $8,226
Traffic Signal Technician - Apprentice $5,846 $6,138 $6,445 $6,767 $7,106
Traffic Technician $6,034 $6,336 $6,652 $6,985 $7,334
Amended: 7/1/14
Note: This salary schedule is inclusive of both the salary increases provided for in Section 2
of the MOU and the equity adjustments outlined in Exhibit 2 below.
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EXHIBIT 2: Total Compensation Equity Adjustment Schedule
Classification Equity
Adjustments
Effective the First
Full pay period
after Association
Ratification and
Council Adoption
Effective the first
full pay period in
July 2014
Effective the
First Full pay
period in July
2015
Account Clerk 0.5% 0.5% 0.9%
Administrative Clerk 0.4% 0.2% 0.2%
Associate Civil Engineer 0.8% 1.0% 2.2%
Associate Planner 0.6% 0.7% 1.2%
Assistant Planner 0.6% 0.7% 1.2%
Senior Planner 0.6% 0.7% 1.2%
Building Inspector 0.0% 0.0% 0.0%
Senior Building Inspector 0.0% 0.0% 0.0%
Code Enforcement Officer 0.6% 0.6% 1.2%
Senior Code Enforcement Officer 0.6% 0.6% 1.3%
Engineer Technician 0.0% 0.0% 0.0%
Environmental Programs Manager
Environmental Programs Assistant 0.0% 0.0% 0.0%
Permit Technician* 1.7% 2.3% 5.9%
Plan Check Engineer 1.3% 1.8% 4.2%
Public Works Inspector 0.0% 0.0% 0.0%
Recreation Coordinator 1.6% 2.1% 5.2%
Case Manager 1.6% 2.1% 5.2%
Facility Attendant 1.3% 1.7% 4.2%
Senior Office Assistant 0.3% 0.2% 0.0%
Office Assistant 0.3% 0.2% 0.0%
Recreation Assistant 0.3% 0.2% 0.0%
Traffic Signal Technician 0.0% 0.0% 0.0%
Web Specialist
Media Coordinator 1.1% 1.5% 3.5%
Classifications in bold = Benchmark class
*Permit Technician will receive an additional equity adjustment in Year 1 to close the 2.8%
inequity in Base+Cash
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 1
PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter
defined and designated either as management or confidential positions shall be eligible for
participation under the Unrepresented Employees Compensation Program as hereby adopted
by action of the City Council and as same may be amended or as otherwise modified from time
to time.
It is the stated purpose of this Compensation Program to give recognition to and to
differentiate those eligible employees from represented employees who achieve economic gain
and other conditions of employment through negotiation. It is the intent that through this
policy and those which are adopted or as may be modified or rescinded from time to time such
recognition may be given.
Eligibility for inclusion with this Compensation program is limited to persons holding
positions as management or confidential employees as defined under section 2.52.290 of the
Cupertino Municipal Code. These are as designated by the Appointing Authority and may be
modified as circumstances warrant.
Although subject to change in accordance with provision of the Personnel Code, the
positions in the following classifications have been designated as unrepresented.
MANAGEMENT AND CONFIDENTIAL CLASSIFICATIONS:
Classification Title
Accountant I Director of Public Works
Accountant II
Accounting Technician Finance Manager
Administrative Assistant GIS Coordinator
Assistant City Attorney
Assistant City Manager
Assistant Director of Community
Development
Assistant Director of Public Works
Human Resources Assistant
Human Resources Analyst I
Human Resources Analyst II
Human Resources Technician I
Human Resources Technician II
Assistant to the City Manager Information Technology Assistant
Building Official Information Technology Manager
Capital Improvement Program Manager Human Resources Manager
City Clerk Legal Services Manager
City Planner Management Analyst
Community Relations Coordinator Network Specialist
Deputy City Clerk
Director of Administrative Services
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Director of Community Development
Director of Parks and RecreationRecreation
and Community Service
MANAGEMENT AND CONFIDENTIAL CLASSIFICATIONS (Continued)
Public Affairs Director
Public Works Projects Manager
Public Works Supervisor
Recreation Supervisor
Economic Development Manager
Senior Accountant
Senior Civil Engineer
Senior Recreation Supervisor
Senior Management Analyst
Service Center Superintendent
Sustainability Manager
Web Specialist
In the event of any inconsistency between the Compensation Program and any Employment
Contracts, the provisions of the Employment Contract and any amendments thereto control.
Adopted by Action of the
City Council, April 1, 1974
Revised 10/74, 3/78, 6/81, 6/82, 7/85, 7/87, 1/89, 7/90, 4/91, 5/91,
7/92, 6/95, 6/96, 7/99, 6/02, 7/04, 6/05, 04/07, 7/10, 10/12, 12/12, 7/13,11/13,12/13,3/14, 11/14
106
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 2
SALARY SCHEDULE
AND OTHER SALARY RATES
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated for services rendered to and on behalf of the City on the basis of equitably
of pay for duties and responsibilities assigned, meritorious service and comparability with
similar work in other public and private employment in the same labor market; all of which is
contingent upon the City’s ability to pay consistent with its fiscal policies.
Effective the first full pay period in July 2013, a 1.5% salary increase will be added to the
salary ranges of classifications in this group. Effective the first full pay period in July 2014, a
1.5% salary increase will be added to the salary ranges of classifications in this group. Effective
the first full pay period in July 2015, a 1.25% salary increase will be added to the salary ranges
of classification in this group. See Attachment A for a list of paygrades.
In addition, equity adjustments as identified in the City’s 2013 total compensation
survey shall occur over the next three years. Effective the first pay period in July 2013, a .46%
equity adjustment will be added to the salary ranges of classifications as noted in Attachment A.
Effective the first pay period in July, 2014, a .97% equity adjustment will be added to the salary
ranges of classifications as noted in Attachment A. Effective the first pay period in July, 2015, a
1.21% equity adjustment will be added to the salary ranges of classifications as noted in
Attachment A.
Adopted by Action
of the City Council
April 1, 1974
Revised 8/78, 7/79, 6/80, 7/92, 6/95, 10/12, 7/13
City of Cupertino
107
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 3
TRAINING AND CONFERENCES
I. POLICY
A. Management Personnel
It is City of Cupertino policy that eligible persons under this Compensation Program shall
be reimbursed or receive advances in accordance with the schedules, terms and conditions
as set forth herein for attendance at conferences, meetings and training sessions as defined
below for each. It is the intent of this policy to encourage the continuing education and
awareness of said persons in the technical improvements and innovations in their fields of
endeavor as they apply to the City or to implement a City approved strategy for attracting
and retaining businesses in the City. One means of implementing this encouragement is
through a formal reimbursement and advance schedule for authorized attendance at such
conferences, meetings and training sessions.
B. Non-Management Personnel
When authorized by their supervisor, a non-management person may attend a conference,
meeting or training session subject to the stated terms and conditions included herein for
each with payment toward or reimbursement of certain expenses incurred as defined below
for each.
II DEFINITIONS
A. Conferences
A conference is an annual meeting of a work related organization the membership of which
may be held in the name of the City or the individual.
B. Local Area
The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-
mile distance from Cupertino when traveling to Alameda County.
C. Meetings
A “meeting” shall mean a convention, conference, seminar, workshop, meal, or like
assembly having to do with municipal government operations. An employee serving on a
panel for interviews of job applicants shall not come under this definition.
D. Training Session
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A training session is any type of seminar or workshop the attendance at which is for the
purpose of obtaining information of a work related nature to benefit the City’s operations or
to enhance the attendee’s capabilities in the discharge of assigned duties and
responsibilities.
III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent
This schedule is written with the intent that the employee will make every effort to find the
lowest possible cost to the City for traveling on City business. For example, if paying for
parking at the airport is less expensive that paying for a taxi or airport shuttle, then the
employee should drive their car and park at the airport; or if renting a car is lower than
taking taxis at the out-of-town location, then a car should be rented; or air reservations
should be booked in advance to obtain discounted fares. The following procedures apply
whether the expense is being paid through a reimbursement or a direct advance.
B. Registration
Registration fees for authorized attendance at a meeting or training session will be paid by
the City.
C. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in
paragraph A. Eligible transportation costs include airfare (with coach fare being the
maximum), van or taxi service to and from the attendee’s home and airport, destination or
airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or
rental cars. Use of a personal automobile for City business shall be reimbursed or advanced
at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the
vehicle is being used for getting to the destination. Government or group rates offered by a
provider of transportation must be used when available.
Reimbursement or advances for use of a personal automobile on City business within a local
area will not be made so as to supplement that already being paid to those persons receiving
a monthly mileage allowance.
D. Lodging
Hotel or lodging expenses of the employee resulting from the authorized event or activity
defined in this policy will be reimbursed or advanced if the lodging and event occurs
outside of the local area. Not covered will be lodging expenses related to person(s) who are
accompanying the City member, but who themselves are not on City business. In this
109
instance, for example, the difference between single and multiple occupancy rates for a
room will not be reimbursed.
Where the lodging is in connection with a conference or other organized educational
activity, City-paid lodging costs shall not exceed the maximum group rate published by the
conference or activity sponsor, providing that lodging at the group rate is available at the
time of booking. If the group rate at the conference hotel is not available, then the non-
conference lodging policy described in the next paragraph should be followed to find
another comparable hotel.
Where lodging is necessary for an activity that is not related to a conference or other
organized educational activity, reimbursement or advances shall be limited to the actual
cost of the room at a group or government rate. In the event that a group or government rate
is not available, lodging rates that do not exceed the median price for lodging for that area
and time period listed on travel websites like www.hotels.com, www.expedia.com or an
equivalent service shall be eligible for reimbursement or advancement.
E. Meals
1. With No Conference
Payments toward or reimbursement of meals related to authorized activities or events
shall be at the Internal Revenue Service per diem rate for meals and incidental expenses
for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General
Services Administration. The per diem shall be split among meals as reasonably desired
and reduced accordingly for less than full travel days. If per diem is claimed, no receipts
are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard
of reasonableness, but receipts must be kept and submitted for the expense incurred.
2. As Part of a Conference
When City personnel are attending a conference or other organized educational activity,
they shall be reimbursed or advanced for meals not provided by the activity, on a per
diem or actual cost basis. The per diem and actual cost rate shall follow the rules
described in the meals with no conference paragraph.
F. Other Expenses
Payments toward or reimbursement of expenses at such functions shall be limited to the
actual costs consistent with the application of reasonable standards.
Other reasonable expenses related to business purposes shall be paid consistent with this
policy.
110
No payments shall be made unless, where available, receipts are kept and submitted for all
expenses incurred. When receipts are not available, qualifying expenditures shall be
reimbursed upon signing of an affidavit of expenditure.
No payment shall be made for any expenses incurred which are of a personal nature or not
within a standard of reasonableness for the situation as may be defined by the Finance
Department.
G. Non-Reimbursable Expenses
The City will not reimburse or advance payment toward expenses including, but not limited
to:
1. The personal portion of any trip;
2. Political or charitable contributions or events;
3. Family expenses, including those of a partner when accompanying the employee on
City-related business, as well as child or pet-related expenses;
4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa
treatments, etc.
5. Gifts of any kind for any purpose;
6. Service club meals; of those besides economic development staff;
7. Alcoholic beverages;
8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic
citations; and
9. Personal losses incurred while on City business.
IV ATTENDANCE AUTHORIZATION
A. Budgetary Limitations
Notwithstanding any attendance authorization contained herein, reimbursement or
advances for expenses relative to conferences, meeting or training sessions shall not exceed
the budgetary limitations.
B. Conference Attendance
Attendance at conferences or seminars by employees must be approved by their supervisor.
C. Meetings
Any employee, management or non-management, may attend a meeting when authorized
by their supervisor.
111
D. Training Sessions
Any employee, management or non-management, may attend a training session when
authorized by their supervisor.
V. FUNDING
A. Appropriation Policy
It shall be the policy of the City to appropriate funds subject to availability of resources.
B. Training Sessions
Payments toward or reimbursement of expenses incurred in attendance at training sessions,
will be appropriated annually through the budget process.
VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessary for a City employee to request a direct cash advance
to cover anticipated expenses while traveling or doing business on the City’s behalf. Such
request for an advance should be submitted to their supervisor no less than seven days prior
to the need for the advance with the following information: 1) Purpose of the expenditure;
2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and
transportation expenses); and 3) The dates of the expenditure. An accounting of expenses
and return of any unused advance must be reported to the City within 30 calendar days of
the employee’s return on the expense report described in Section VII.
VII. EXPENSE REPORT REQUIREMENTS
All expense reimbursement requests or final accounting of advances received must be
approved by their supervisor, on forms determined by the Finance Department, within 30
calendar days of an expense incurred, and accompanied by a business purpose for all
expenditures and a receipt for each non- per diem item.
Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07,7/10
112
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 4
AUTOMOBILE ALLOWANCES AND
MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated fairly for the use of personal automotive vehicles on City business. In
many instances the use of personal vehicles is a condition of employment due to the absence of
sufficient City owned vehicles for general transportation purposes. It is not intended, however,
that such a condition of employment should work an undue hardship. For this reason, the
following policies shall apply for mileage reimbursements.
Those persons who occasionally are required to use their personal automobiles for City
business shall be reimbursed for such use at an appropriate rate established by the City Council.
Submission of reimbursement requests must be approved by the Department Head.
Employees in the following classifications shall be paid on a monthly basis the following
automobile allowance:
Classification Allowance
Director of Administrative Services 300.00
Director of Community Development 300.00
Assistant City Manager 300.00
Director of Parks and Recreation and 300.00
Community Services
Director of Public Works 300.00
City Clerk 250.00
Public Affairs Director 250.00
Senior Civil Engineer 250.00
Recreation Supervisor 200.00
Employees receiving automobile allowance shall be eligible for reimbursement for travel
that exceeds two hundred miles round trip.
Adopted by Action of the City Council
April 1, 1974
Revised
7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90,
7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 7/11, 10/12, 12/12, 7/13
113
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 5
ASSOCIATION MEMBERSHIPS AND
PROFESSIONAL PUBLICATIONS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be entitled to City sponsored association memberships as well as receiving subscriptions
to professional and technical publications. Such sponsorship, however, shall be conditioned
upon the several factors as set forth below.
Each association for which membership is claimed must be directly related to the field of
endeavor of the person to be benefited. Each claim for City sponsored membership shall be
submitted by or through the Department Head with their concurrence to the City Manager for
approval.
Subscriptions to or purchase of professional and technical publications may be provided
at City expense when such have been authorized by the Department Head providing the subject
matter and material generally contained therein are related to municipal governmental
operations.
Adopted by Action of
the City Council
April 1, 1974
Revised
7/92
114
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 6
OVERTIME WORKED
EXEMPT POSITIONS:
Management and non-represented professional employees are ineligible for overtime
payments for time worked in excess of what otherwise would be considered as a normal work
day or work week for other employees. However, no deduction from leave balances are made
when such an employee is absent for less than a regular work day as long as the employee has
his/her supervisor’s approval. Nothing in this policy precludes the alternative work schedule,
which may include an absence of a full eight hour day, when forty hours have been worked in
the same seven day work period.
NON-EXEMPT POSITIONS:
Confidential employees are eligible for overtime or compensation time, at their discretion,
for the time worked in excess of 40 hours per week. Nothing in this policy precludes the
alternative work schedule, which may include an absence of a full eight hour day, where forty
hours have been worked in the same seven day period.
Adopted by Action of the City Council
April 1, 1974
Revised
6/80, 7/91, 7/92, 6/96, 7/97, 4/07, 7/13
115
City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 7
HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance
under which employees in Management and Confidential positions and their dependents may
be covered. The purpose of this program is to promote and preserve the health of employees
and their families through comprehensive health plans available only through employer
sponsorship.
Although the premium cost for the insurance provided remains the ultimate
responsibility of the employee in these positions, the City shall contribute the amounts listed
below towards the premium or pay the full cost of the premium if less than the stated amounts.
If the premium amounts for any employee covered by this policy are less than the amounts
listed below per month, the difference between the premium amount and the stated amounts
will be included in the employee’s gross pay. The City will no longer pay medical insurance
cash back (excess of the monthly premium less the cost of the medical coverage) for new
employees hired after July 1, 2005.
Medical Insurance Coverage Level City Contribution
Employee 702.00
Employee + 1 762.00
Employee +2 802.00
Effective 11/1/13 or as soon as administratively possible, the City will establish a Health
Reimbursement Account (HRA) to be used towards health related expenses. Upon
establishment, the City will deposit an amount equal to $83.00/month from 7/1/13 to plan
enactment. Thereafter, employees will receive $83.00 /month in their HRA. Effective with the
first full pay period in July 2014, employees will receive an additional $80.00/month in HRA to
be used towards health related expenses.
During the 13/14 contract year, the City will be reopening negotiations to discuss
elimination of the CalPERS 100/90 retirement plan and replacement of said plan.
Adopted by Action of
the City Council
September 16, 1974
Revised
7/75, 7/76, 7/77, 8/78, 7/79, 6/80, 6/81, 7/81, 6/82, 7/83, 7/84,
7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/97, 7/99, 6/00, 6/02, 7/04, 6/05, 4/07,12/12, 7/13City of
CupertinoUNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
116
Policy No. 8
FIXED HOLIDAYS
It is the policy of the City of Cupertino to recognize days of historical and national
significance as holidays of the City without loss of pay or benefits. Recognizing the desirable
times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of
holidays for management and confidential employees at such times as are convenient for each
employee and supervisor, when such policy is compatible with the workload and schedule of
the City.
The City provides the following fixed paid holidays for eligible employees covered by
this agreement:
1. New Year’s Day
2. Martin Luther King Day
3. Presidents’ Day
4. Memorial Day
5. Independence day
6. Labor Day
7. Veteran’s Day
8. Thanksgiving Day
9. Day Following Thanksgiving
10. Christmas Eve
11. Christmas Day
12. New Year’s Eve
When a holiday falls on a Sunday, the following Monday shall be observed as the non-work
day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work
day.
FLOATING HOLIDAY
In addition to the paid holidays, employees occupying these positions shall be provided 20
floating hours per calendar year as non-work time with full pay and benefits. Employees may
accumulate floating holiday hours up to two times their annual accrual.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 6/89, 7/92, 7/99, 7/13
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
117
Policy No. 9
LIFE AND LONG TERM DISABILITY INSURANCE
It is the policy of the City of Cupertino to make available group insurance for
Management and Confidential employees that will mitigate the personal and family financial
hardships resulting from continuing disability that prevents an employee from performing
gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life
insurance benefits in an amount of two and one half times the employee’s annual salary to a
maximum of $250,000.00.
Employees occupying unrepresented positions may enroll in the disability income
program and the life insurance program offered if eligible under the contract provisions of the
policy and the personnel rules of the City. The full cost of premiums for these programs shall
be paid by the City for such employees.
Adopted by Action of
the City Council
September 16, 1976
Revised 7/76, 6/80, 6/81, 6/82, 6/92
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
118
Policy No. 10
DEFERRED COMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and
reasonable retirement security for management and confidential employees for services
performed for the City. The City participates in the California Public Employees’ Retirement
System (PERS) and deferred compensation plans have been established. Both the employee and
employer may make contributions from current earnings to these plans. The purpose of this
policy is to promote means by which compensation may be provided in such manner and form
to best meet the requirements of the City and the needs of individual employees, thereby
increasing the ability, to attract and retain competent management and confidential employees.
The City shall maintain and administer means by which employees in these positions
may defer portions of their current earnings for future utilization. Usage of such plans shall be
subject to such agreements, rules and procedures as are necessary to properly administer each
plan. Employee contributions to such plans may be made in such amounts as felt proper and
necessary to the employee. Employer contributions shall be as determined by the City Council.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 7/87, 7/92, 7/99
119
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 11
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION
A. Employees hired on or before December 29, 2012 Only:
For employees hired on or before December 29, 2012, the City has contracted with CalPERS
for a 2.7% @55 formula.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 4.5% of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.0% of applicable salary and each employee agrees to pay 5.0% of applicable salary.
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 1.75% of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS
Regulations Only:
For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations
only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year
average compensation.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.5 % of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 2.0 % of applicable salary and each employee agrees to pay 5.0% of applicable salary.
120
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed .75 % of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as Classic members Only:
For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @
62 formula, three year average and employees in this category shall pay 50% of the normal cost
rate as determined by CalPERS.
Adopted by Action of
the City Council
June, 1981
Revised 6/87, 6/89, 7/90, 7/91, 7/92, 6/03, 7/04, 4/07, 7/10, 10/12, 12/12, 7/13
121
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 12
DENTAL INSURANCE - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which
employees in Management and Confidential positions and their dependents may be covered.
The purpose of this program is to promote and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $78.26 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with Personnel Rules of the City and the provisions of the contract for
such insurance between the City and carrier or carriers.
Adopted by Action of
City Council
July 1, 1983
Revised 7/87, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/99, 4/07, 10/12
122
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 13
ADMINISTRATIVE LEAVE
The department heads shall receive forty (40) hours of administrative leave with pay per
year. Unrepresented employees exempt from the provisions of the Fair Labor Standards Act
shall receive twenty-four (24) hours of administrative leave with pay per year.
Employees may accumulate administrative leave hours up to their annual accrual.
Employees shall be eligible to convert administrative leave hours to pay one time each
calendar year.
Adopted by Action of
the City Council
July, 1988
Revised
7/92, 7/97, 7/99, 7/10, 12/12
123
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 14
EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for
the benefit of Management and Confidential employees and their eligible dependents. The
purpose of this program is to provide professional assistance and counseling concerning
financial, legal, pre-retirement, and other matters of a personal nature.
Adopted by Action of the City Council
June 17, 1996
124
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 15
VACATION ACCUMULATION
The department heads shall earn vacation hours under the same vacation accumulation
schedule as all other employees. Credit shall be provided for previous public sector service
time on a year-for-year basis as to annual vacation accumulation. Credit shall only be given for
completed years of service. Public service credit shall not apply to any other supplemental
benefit. Employee(s) affected by this policy will have the responsibility of providing
certification as to previous public sector service.
Benefited full-time employees accrue vacation in accordance with the following schedule.
Benefited employees who work less than a full-time work schedule accrue vacation in
accordance with the following schedule on a pro-rated basis.
Service Time Hrs of Accrual Per Pay
Period
Annual Accruals Maximum Accrual
0 - 3 Years 3.08 80 Hours 160 Hours
4 - 9 Years 4.62 120 Hours 240 Hours
10 – 14 Years 5.24 136 Hours 272 Hours
15 – 19 Years 6.16 160 Hours 320 Hours
20 + Years 6.77 176 Hours 352 Hours
An employee may accrue no more vacation credit than twice the annual rate being
earned.
VACATION CREDITS
The hiring manager, with the approval of the department head and the City Manager, may
offer a vacation bank of up to 120 hours of vacation to a prospective candidate in the
Unrepresented group. These hours do not vest for payoff purposes if the employee leaves
service.
Adopted by Action of the City Council
July 7, 1997
Revised 6/99, 7/10, 12/12, 7/13
125
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 16
HOUSING ASSISTANCE PROGRAM
Housing assistance may be offered to the department heads pursuant to Resolution No.
99-070.
Adopted by Action of the City Council
July 7, 1997
Revised 7/99, 7/10, 8/12
126
City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17
VISION INSURANCE – EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which
employees and their dependents may be covered. The purpose of this program is to promote
and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $14.94 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with the provisions of the contract between the City and carrier or
carriers providing vision insurance coverage,
Adopted by Action of the City Council
July 1997
Revised 7/99, 6/02, 6/03, 7/10, 10/12
127
City of Cupertino
Listing of Unrepresented Classifications by
Salary Rate or Pay Grades
Effective July 1, 2013
Amended 11/13/13
Amended 12/17/13
Amended 3/4/14
Amended 7/1/14
128
CITY OF CUPERTINO
CLASSES AND POSITIONS
EFFECTIVE JULY 1, 2013- JUNE 30, 2016
The salaries, wages or rates pay per month for those officers and employees whose positions are
exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the
City Council can modify these rates.
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,137 $14,844 $15,857 $16,366 $17,184
Director of Administrative Services $12,075 $12,679 $13,313 $13,979 $14,678
Director of Community Development $11,885 $12,479 $13,103 $13,758 $14,446
Director of Parks and
RecreationRecreation and Community
Service $12,595 $13,225 $13,887 $14,581 $15,310
Director of Public Works $12,852 $13,494 $14,169 $14,878 $15,621
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,350 $15,067 $15,820 $16,611 $17,422
Director of Administrative Services $12,256 $12,869 $13,513 $14,188 $14,898
Director of Community Development $12,144 $12,751 $13,389 $14,058 $14,761
Director of Parks and
RecreationRecreation and Community
Service $12,784 $13,424 $14,095 $14,800 $15,540
Director of Public Works $13,045 $13,697 $14,382 $15,101 $15,856
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,529 $15,255 $16,018 $16,819 $17,660
Director of Administrative Services $12,409 $13,030 $13,681 $14,366 $15,084
Director of Community Development $12,399 $13,019 $13,670 $14,353 $15,071
Director of Parks and
RecreationRecreation and Community
Service $12,944 $13,591 $14,271 $14,985 $15,734
Director of Public Works $13,208 $13,868 $14,561 $15,290 $16,054
129
CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
MANAGEMENT CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,265 $11,828 $12,420 $13,041 $13,693
Assistant Director of Public Works $10,274 $10,787 $11,327 $11,893 $12,488
Assistant to the City Manager $7,910 $8,305 $8,721 $9,157 $9,614
Building Official $9,339 $9,806 $10,297 $10,811 $11,352
Capital Improvement Program
Manager $9,328 $9,794 $10,284 $10,798 $11,338
City Clerk $8,152 $8,559 $8,987 $9,437 $9,909
City Planner $9,395 $9,865 $10,358 $10,876 $11,420
Deputy City Attorney $8,105 $8,511 $8,936 $9,383 $9,852
Economic Development Mgr $9,383 $9,852 $10,345 $10,862 $11,405
Environmental Programs Manager $7,792 $8,182 $8,591 $9,021 $9,472
Finance Manager $9,428 $9,899 $10,394 $10,914 $11,460
Human Resources Manager $9,328 $9,794 $10,284 $10,798 $11,338
Information Technology Manager $9,074 $9,528 $10,004 $10,504 $11,030
Park Restoration and Improvement
Manager $9,328 $9,794 $10,284 $10,798 $11,338
Public Affairs Director $9,074 $9,528 $10,004 $10,504 $11,030
Public Works Project Manager $7,962 $8,360 $8,778 $9,217 $9,678
Public Works Supervisor $7,118 $7,474 $7,847 $8,240 $8,652
Recreation Supervisor $6,955 $7,303 $7,668 $8,052 $8,454
Senior Civil Engineer $9,405 $9,876 $10,370 $10,888 $11,433
Senior Management Analyst $7,304 $7,669 $8,052 $8,455 $8,878
Senior Recreation Supervisor $7,668 $8,052 $8,454 $8,877 $9,321
130
Sustainability Manager $7,792 $8,182 $8,591 $9,021 $9,472
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,434 $12,006 $12,606 $13,236 $13,898
Assistant Director of Public Works $10,539 $11,066 $11,620 $12,201 $12,811
Assistant to the City Manager $8,028 $8,430 $8,851 $9,294 $9,759
Building Official $9,479 $9,953 $10,451 $10,974 $11,522
Capital Improvement Program
Manager $9,468 $9,941 $10,438 $10,960 $11,508
City Clerk $8,424 $8,845 $9,287 $9,752 $10,239
City Planner $9,680 $10,164 $10,672 $11,206 $11,766
Deputy City Attorney $8,227 $8,638 $9,070 $9,524 $10,000
Economic Development Mgr $9,630 $10,111 $10,617 $11,147 $11,705
Environmental Programs Manager $7,909 $8,305 $8,720 $9,156 $9,614
Finance Manager $9,802 $10,292 $10,807 $11,347 $11,914
Human Resources Manager $9,802 $10,292 $10,807 $11,347 $11,914
Human Resources Manager $9,468 $9,941 $10,438 $10,960 $11,508
Information Technology Manager $9,311 $9,776 $10,265 $10,778 $11,317
Park Restoration and Improvement
Manager $9,468 $9,941 $10,438 $10,960 $11,508
Public Affairs Director $9,311 $9,776 $10,265 $10,778 $11,317
Public Works Project Manager $8,188 $8,598 $9,027 $9,479 $9,953
Public Works Supervisor $7,224 $7,586 $7,965 $8,363 $8,781
Recreation Supervisor $7,060 $7,413 $7,783 $8,172 $8,581
Senior Civil Engineer $9,718 $10,204 $10,715 $11,250 $11,813
Senior Management Analyst $7,659 $8,042 $8,445 $8,867 $9,310
Senior Recreation Supervisor $7,783 $8,172 $8,581 $9,010 $9,461
Sustainability Manager $7,909 $8,305 $8,720 $9,156 $9,614
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,577 $12,156 $12,763 $13,402 $14,072
Assistant Director of Public Works $10,813 $11,354 $11,921 $12,518 $13,143
Assistant to the City Manager $8,129 $8,535 $8,962 $9,410 $9,881
Building Official $9,598 $10,078 $10,582 $11,111 $11,666
Capital Improvement Program
Manager $9,586 $10,066 $10,569 $11,097 $11,652
City Clerk $8,720 $9,156 $9,614 $10,095 $10,600
City Planner $9,985 $10,485 $11,009 $11,559 $12,137
Deputy City Attorney $8,330 $8,746 $9,184 $9,643 $10,125
Economic Development Mgr $9,880 $10,374 $10,892 $11,437 $12,009
Environmental Programs Manager $8,008 $8,408 $8,829 $9,270 $9,734
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Finance Manager $10,221 $10,732 $11,269 $11,832 $12,424
Human Resources Manager $10,221 $10,732 $11,269 $11,832 $12,424
Human Resources Manager $9,586 $10,066 $10,569 $11,097 $11,652
Information Technology Manager $9,554 $10,032 $10,534 $11,060 $11,613
Park Restoration and Improvement
Manager $9,586 $10,066 $10,569 $11,097 $11,652
Public Affairs Director $9,554 $10,032 $10,534 $11,060 $11,613
Public Works Project Manager $8,426 $8,848 $9,290 $9,755 $10,242
Public Works Supervisor $7,315 $7,680 $8,065 $8,468 $8,891
Recreation Supervisor $7,148 $7,505 $7,881 $8,275 $8,688
Senior Civil Engineer $10,059 $10,562 $11,090 $11,645 $12,227
Senior Management Analyst $8,069 $8,473 $8,896 $9,341 $9,808
Senior Recreation Supervisor $7,881 $8,275 $8,688 $9,123 $9,579
Sustainability Manager $8,008 $8,408 $8,829 $9,270 $9,734
CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
CONFIDENTIAL CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant $6,258 $6,571 $6,900 $7,245 $7,607
Accounting Technician $5,780 $6,069 $6,373 $6,691 $7,026
Administrative Assistant $5,195 $5,454 $5,727 $6,014 $6,314
Community Relations Coordinator $5,989 $6,288 $6,603 $6,933 $7,279
Deputy City Clerk $5,365 $5,633 $5,915 $6,211 $6,521
Executive Assistant to the City Manager $5,733 $6,019 $6,320 $6,636 $6,968
GIS Coordinator $6,059 $6,361 $6,680 $7,014 $7,364
Human Resources Analyst $6,320 $6,636 $6,968 $7,316 $7,682
Human Resources Analyst II $6,968 $7,316 $7,682 $8,066 $8,470
Human Resources Assistant $4,894 $5,138 $5,395 $5,665 $5,948
Human Resources Technician $5,780 $6,069 $6,373 $6,691 $7,026
Human Resources Technician II $6,373 $6,691 $7,026 $7,377 $7,746
I.T. Assistant $5,007 $5,257 $5,520 $5,796 $6,086
Legal Services Manager $5,739 $6,026 $6,327 $6,644 $6,976
Management Analyst $6,811 $7,152 $7,509 $7,885 $8,279
Network Specialist $6,612 $6,942 $7,289 $7,654 $8,036
Web Specialist $6,487 $6,811 $7,152 $7,509 $7,885
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Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant $6,399 $6,719 $7,055 $7,407 $7,778
Accountant I $5,804 $6,094 $6,399 $6,719 $7,055
Accountant II $6,399 $6,719 $7,055 $7,407 $7,778
Accounting Technician $5,186 $5,446 $5718 $6,003 $6,304
Administrative Assistant $5,273 $5,536 $5,813 $6,104 $6,409
Community Relations Coordinator $6,078 $6,382 $6,702 $7,037 $7,389
Deputy City Clerk $5,756 $6,044 $6,346 $6,663 $6,996
Executive Assistant to the City Manager $5,937 $6,234 $6,545 $6,873 $7,216
GIS Coordinator $6,308 $6,623 $6,955 $7,302 $7,668
Human Resources Analyst $6,631 $6,963 $7,311 $7,676 $8,060
Human Resources Analyst II $7,311 $7,676 $8,060 $8,463 $8,886
Human Resources Assistant $4,360 $4,589 $4,818 $5,059 $5,312
Human Resources Technician $5,867 $6,160 $6,468 $6,792 $7,131
Human Resources Technician II $6,468 $6,792 $7,131 $7,488 $7,862
Human Resources Technician $5,093 $5,347 $5,615 $5,895 $6,190
I.T. Assistant $5,332 $5,599 $5,879 $6,173 $6,482
Legal Services Manager $5,961 $6,259 $6,572 $6,901 $7,246
Management Analyst $7,143 $7,500 $7,875 $8,269 $8,682
Network Specialist $6,821 $7,162 $7,520 $7,896 $8,291
Senior Accountant $7,407 $7,778 $8,167 $8,575 $9,004
Web Specialist $6,584 $6,913 $7,259 $7,622 $8,003
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant $6,538 $6,865 $7,208 $7,569 $7,947
Accountant I $5,930 $6,227 $6,538 $6,865 $7,208
Accountant II $6,538 $6,865 $7,208 $7,569 $7,947
Accounting Technician $5,238 $5,500 $5,775 $6,063 $6,367
Administrative Assistant $5,339 $5,606 $5,886 $6,180 $6,489
Community Relations Coordinator $6,154 $6,462 $6,785 $7,125 $7,481
Deputy City Clerk $6,222 $6,534 $6,860 $7,203 $7,563
Executive Assistant to the City Manager $6,162 $6,470 $6,794 $7,133 $7,490
GIS Coordinator $6,589 $6,919 $7,265 $7,628 $8,010
Human Resources Analyst $6,989 $7,339 $7,706 $8,091 $8,496
Human Resources Analyst II $7,706 $8,091 $8,496 $8,920 $9,366
Human Resources Assistant $4,404 $4,624 $4,855 $5,098 $5,353
Human Resources Technician $5,940 $6,237 $6,549 $6,876 $7,220
Human Resources Technician II $6,549 $6,876 $7,220 $7,581 $7,960
Human Resources Technician I $5,144 $5,401 $5,671 $5,955 $6,252
I.T. Assistant $5,718 $6,004 $6,304 $6,620 $6,951
Legal Services Manager $6,208 $6,518 $6,844 $7,187 $7,546
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Management Analyst $7,525 $7,901 $8,296 $8,711 $9,147
Network Specialist $7,046 $7,399 $7,769 $8,157 $8,565
Senior Accountant $7,569 $7,947 $8,345 $8,762 $9,200
Web Specialist $6,666 $7,000 $7,350 $7,717 $8,103
AMENDED November 13, 2013
Salary Effective November 13, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant Director of Community
Development
$9,829 $10,321 $10,837 $11,379 $11,948
Salary Effective July 1, 2014
Assistant Director of Community
Development
$9,977 $10,475 $10,999 $11,549 $12,127
Salary Effective July 1, 2015
Assistant Director of Community
Development
$10,101 $10,606 $11,137 $11,694 $12,278
AMENDED December 17, 2013
Salary Effective December 17, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Service Center Superintendent $8,861 $9,304 $9,769 $10,258 $10,771
Salary Effective July 1, 2014
Service Center Superintendent $8,994 $9,443 $9,916 $10,411 $10,932
Salary Effective July 1, 2015
Service Center Superintendent $9,106 $9,562 $10,040 $10,542 $11,069
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Director of
Administrative
Services
Finance Manager
Senior Accountant
(Series I, II and
Senior)
Account Clerk II
(Series I and II)
Account Clerk II
(Series I and II)
Accounting
Technician
Human Resources
Manager
Human Resources
Analyst II
Human Resources
Tech
Human Resources
Analyst I
Administrative
Assistant
Finance
Accountant becomes Senior Accountant and supervises 2 account
clerks
Create an Accountant Series (Accountant I, II and Senior)
1 Account Clerk is reclassified to Accounting Technician
Create Account Clerk Series, with incumbents at level II
Human Resources
No Changes to HR Analyst II
HR Tech reclassified to HR Analyst I
HR Assistant reclassified to HR Tech
Director of
Administrative
Services
Finance
Manager
Accountant
Account Clerk
Account Clerk
Account Clerk
Human
Resources
Manager
Human
Resources
Analyst II
HR Assistant
Human
Resources Tech
Administrative
Assistant
Current Structure Proposed Structure Attachment E
135