TICC 10-01-2014 I
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
October 1, 2014, 7:00 p.m.
Conference Room A, City Hall
MINUTES
CALL MEETING TO ORDER
Commissioner Friedland called the meeting to order at 7:02 PM
ROLL CALL
Commissioners present: Peter Friedland, Shishir Chavan, Wallace Iimura
Commissioners absent: Beverly Siegel, Rod Livingood
Staff Present: Mariyah Serratos, Teri Gerhardt
Guests: Mike Jerbic, Mark Blakeman, Angela D'Anna
APPROVAL OF MINUTES
1. Commissioner limura made a motion to approve the September 3rd minutes. Commissioner
Chavan seconded the motion. Vote 3-0
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any
matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state
law will prohibit the commission from making any decisions with respect to a matter not listed on
the agenda.
a. Mike Jerbic from the Public Safety Commission discussed the fact that people attended the
Public Safety Commission to express their opposition of the Cell Tower that would be
going up at Cupertino High School. The concerns they expressed were as follows:
i. Earthquake safety of such a large structure.
ii. Fuel supply required for such a large generator.
iii. Potential climbing hazard.
WRITTEN COMMUNICATIONS
08/14/2014 Letter from AT&T regarding possible U—verse TV Programming Changes
,UNFINISHED BUSINESS:
3. Mariyah Serratos the IT Manager gave an update on current City projects. Virtual Desktop usage
has increased, but unfortunately will not reach one hundred percent usage because certain.
applications require a desktop hard drive. The new ERP system will be going live at the end of
the year. They have been working with CSI in going completely paperless. Meaning all
documents for permitting could be submitted electronically. However there is a digital signature
component that is still in the works. The Technology Strategy Meeting will be occurring and Ms.
Serratos will be looking for both the TICC and public involvement. Ms. Serratos also said that she
will provide a dam planning evacuation follow-up for the TICC. Ms. Serratos said that the Civic
Center Cell Tower project has been placed on hold pending clarification from the Civic Center
Master Plan.
OLD BUSINESS:
NEW BUSINESS:
4. AT&T representatives Regional Vice President of External Affairs, Mark Blakeman, and External
Affairs Manager, Angela D'Anna, discussed their gigapower announcement. Cupertino is the first
City in California to be getting city-wide fiber. They informed the TICC that construction of fiber
and cabinets will be implemented within the next 3-4 weeks. They have submitted their permits to
the BPW and they have been approved. No announced plan beyond the location of the cabinets
has been provided to the public. Each cabinet will provide fiber to 400-500 surrounding houses.
Each house will have a dedicated gig of upload and download speed. There is currently no
installation cost. In order to receive the fiber you would have to contact your local provider and it
would be provided in a bundle type package. Mr. Blakeman and Ms.D'Anna answered questions
that the TICC posed and agreed to return to a TICC meeting in December to give an update on the
status of the fiber implementation.
a. The TICC had conducted a survey regarding bandwidth coverage for the City of Cupertino
and with that they found certain areas that had coverage gaps. AT&T has requested to see
this survey.
5. Teri Gerhardt, GIS Coordinator, gave an overview and a walk through of the GIS program. The
purpose of the program is to link location and database information. It is accessible to all City
Employees, it can be used by numerous departments. TICC requested that she send the
Commissioners the statistics on usage for both citizens and employees. Commissioner Friedland
suggested in order to increase visibility of the program that Mrs. Gerhardt write a blurb in the
Cupertino Scene describing the program. Commissioner Friedland also suggested that they
provide a presentation to Council to increase awareness and potentially lead to council putting
more funding towards the Information Technology Department .
REPORTS:
- None
MISCELLANEOUS
6. Activities Calendar and Action Items list reviewed and updated. In Action Items, Commissioner
Friedland completed Action Item number nine. Item nine will be removed and replaced with the
action for Rick and Mariyah to reach out to AT&T in December to receive an update on the
gigapower installation.
ADJOURNMENT
Commissioner Iimura moved for adjournment. Commissioner Chavan seconded the motion.
Vote 3-0 Meeting adjourned at 9:25pm
SUBMITTED BY: APPROVED BY:
Colleen kLeW6�ecording Secretary Wallace Iimura, Vice Chair