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TC 02-05-97 Telecommunications Comm'Lssion Regular Meeting Feb, 5, 1997 MINUTES CALL TO ORDER The meeting was called to order by Chairman Ernest Tsui at 7:03 p.m. ROLL CALL Commissioners Present: Salvatore Alged, L.T. C-uttadauro, Bill Mannlon, Ernest Tsni, Mike Winch Staff: Donna Krey, Laura Newman De Anza College: Ron Fish, Gordon Hem TCI: Kathi Nee, Dave Walton Guests: Linda Orodt, Steve Toler APPROVAL OF DECEMBER 4, 1996 MINUTES Bill Mannion made a motion to approve the minutes as written; Mike Wincn seconded and the motion passed unanimously. COMMUNICATIONS: Oral: None. Written: Donna Krey distributed a brochure she received from the Alliance for Community Media. She also distributed a copy of a newspaper clipping from Multichannel News about further layoffs being weighed by TCI and an access producer charged with obscenity. An updated copy of Mannion's acronyms of telecommunication terminology was also distributed. NEW BUSINESS Introduction of Steve Toler, network specialist for the city of Cupertino, with an update on the city's technology plan: This item was taken out of order. Steve Toler told the commissioners that the city's website will be ready in the next 60 days, and he wanted this commission and the library commission to beta test it prior to making it available to the public. He distributed "tips" for web page development for commissioners wanting to include information about their boards. Each commission will be given an area on the site to put out information about the things they are doing, such as goals and objectives, current special projects, members' names, etc. Toler asked that one member of the commission be appointed .as the contact person for web page development. He will let the commissioners know when the beta test site is operational. The commissioners thanked him for his presentation. OLD BUSINESS Update on telecommunication panel discussion: Mannion reported that all of the speakers are set for the Feb. 12 event. Publicity for thc event has been placed on CityNet, as well as a public service announcement on Channel 38A, and notices in the January and February Cupertino Scene. The San Jose Mercury News should be publishing an article in its local section Thursday. The Courier is sending a reporter. Krey said that each panelist was scheduled to speak for 15 minutes, and if there's time at the end, there may be a question and answer session. Reservations for each commissioner had been made. G-uttadauro asked what time the commissioners should arrive and was told I 1:45 a.m.. Mannion said a dress rehearsal will take place the day before the event, and that Fish will be taping the event for broadcast at a later date. Review of public access producer agreement: Guttadauro reported that he sent copies of the guidelines for community programming and the public access producer agreement to each of the commissioners. Changes were made to the document which he put in an outline fo~m as "old" and "new" for the benefit of the commissioners. Krey will provide final copies of the document for review at the next meeting. Fish said he would like to see a line added to Exhibit C that allows for the name of the show to be included on the form. He said this would help him locate the information faster since he would know all of the shows' Dames. The commissioners agreed with him and suggested that he ask the college's attorney if this addition could be made. Tsul voiced a concern about Section 11 of the producer agreement, Hold Harmless and Indemnification, saying that the telecommunications commission was not specifically named. Krey said she will check with the city attorney to see if the commission needs to be named or if it is covered under the city of Cupertino. He also said Exhibit A lists only three criteria where there should be four, as decided by the commission at a previous meeting. NEW BUSINESS Introduction of Dave Walton, general manager of San Jose TCI systems: Dave Walton told the commission that he has now been on the job for nine months and will be assuming more of an active role with this group. He extended an invitation to the commission to take a tour of TCI's operations in San Jose, and said all of the company's field operations would be relocated. Kathi Noe will be handling more technical matters, but urged the commissioners to contact her if they had any questions. 1997 Work Plan: Chairperson Tsui requested this item be placed on the agenda and asked the commissioners to consider what they would like to do as part of its 1997 work plan. The timeline Winch provided on a monthly basis was well received and the commission asked that he continue to provide updates for the packet. As far as what kind of a project the commission would like to work on for 1997, it was decided that this matter would be discussed at the next meeting in order to allow for evaluating the Feb. 12 panel discussion. The commission also requested that a status report be provided by each of the education grant recipients at its next meeting. Krey said she will invite Karen Bumett and Harvey Barnett to present this infmmation at the March meeting. Maintenance of I}e P,n~a.~cce~s facility: Mannion distributed copies of a timeline of events and some correspondence which occurred at the De ~,n~a access facility regarding safety issues. Wincn made a motion to have Mannion drat~ a letter to Martha Kanter, president of De Anza College, informing her about concerns the telecommunications commission had about the safety issues not being addressed in a timely fashion, and asking Krey to edit it and have the chairperson sign it and forward it; Tsui seconded and the motion was passed unanimously. City of Cupertino: Krey informed the commission that its annual report was accepted by the city council at its January 6 meeting. A new projector, new lights and new equipment are being installed in the council chambers and will be up and operable soon. Tsui reported on the mayor's breakfast he attended in January. The next meeting will be held Feb. 20 and G-uttadauro volunteered to attend and report back. Krey reminded the commissioners that the annual commissioners' dinner was to be held this Friday, Feb. 7. De P, n73 College: Fish told the commission there are 27 entries for the upcoming BACE awards. He also talked about two new access shows: "Sports Rap," a call-in show, and "What's Up With That?" Both producers have been through the access training program. Mannion told the commission that KNTV-11 will be coming to the access studio to tape "The Better Part" for a segment called "Hometown Heroes." TCI: Noe asked the commission members not to share TCI subscriber reports, since the information may be useful to competitors. She extended an apology regarding the new channel line-up cards. She said they had to be reprinted due to the printer's error and this was the reason for the cards not being sent out in a timely fashion. ADJOURNMENT Mannion made a motion to adjourn the meeting at 8:50 p.m.; Winen seconded and the motion passed ~manimously. The next regular meeting is March 5, 1997. ATTEST: APPROVED: Chairperson Telecommunications Commi~ion Regular Meeting Dec. 4, 1996 MINUTES CALL TO ORDER The meeting was called to order by Chai~iiian Mike Wincn at 7:03 p.m. ROLL CALL Commissioners Present: L.T. Guttadauw, Bill Mannion, Ernest Tsui (arrived 7:16 p.m.), Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish, Gordon Horn TCI: Kathi Noe Guests: Linda Grodt, Michael O'Quinn APPROVAL OF NOVEMBER 6, 1996 MINUTES Outtadauro made a motion to approve the minutes as written; Mannion seconded and the motion passed unanimously. - COMMUNICATIONS Oral: Gordon Horn expressed his concern that new producers were not being accommodated at the TV center because the city and the college have not yet signed the agreement that would result in regular payments to De Anza. Krey said both parties were anxious to reach agreement and were working toward that end. Written: Mannion reviewed his report on the Far West Conference; Krey made note of a letter from Harvey Barnett from the Cupertino Union School District regarding educational grants. OLD BUSINESS Review of public access producer agreement: Commissioners agreed that the document needs updating. Guttadauro volunteered to go over it in detail and to submit his comments via e-mail to Fish. Other commissioners also will provide any feedback they wish. Exhibits B and C will be included in the next meeting packet. Telecommunications Ordinance update: Krey thanked the commissioners for their input on the city's ordinance and said that the document had generated interest from TCI, Pacific Bell, AT&T and the Public Utilities Commission. The city will review this input from industry representatives and consider revisions in the ordinance. She said several internal meetings among staff members were planned to thoroughly go over the ordinance. Update on telecommunications panel discussion: Mannion info~med the board that steady progress was being made in the coordination of the Feb. 12 event. He said two companies had expressed interest in displaying materials at the luncheon, and that a table would be set up for all businesses wishing to bring info~'a~ation about their companies. He said there were commitments from TCI, Pacific Bell and Netscape to participate, but the subcommittee was waiting for individual names from each. Noe requested that a foui~al letter with all details about the event be sent to TCI. Mannion also told the commission that he would make a PSA slide for the public access channel; Krey said the event would also be publicized on the City Channel, in addition to news releases sent to local media and the _ Cupertino Scene. Discussion of commission timeline for projects: Commissioners agreed to continue with the -' present lo,ii,at of the timeline. NEW BUSINESS Review of annual report to the City Council: Wincn distributed a proposed report to the council. Commissioners made minor changes, including these additions: reviewed and commented on Telecommunications Ordinance; reviewed producer agreement. Winch agreed to make the changes and send the revised copy to Krey, who will prepare it for the council's agenda on Jan. 6. Tsui made a motion to accept the report with those amendments; Gu~_n_danro seconded and the motion passed unanimously. Cnncellation of January meeting: Because the next meeting would fall on $.an. I, commissioners agreed to cancel the meeting. Guttadauro made the motion; Mannion seconded and it passed unanimously. Report from TCI: Noe told conunissioners the company is restructuring and some positions may be shifted. She said new channel lineup cards would be mailed shortly, prior to channel changes effective Jan. 1. Krey distributed a letter from TCI outlining the new additions and deletions in Cupertino. Nee said customers should be encouraged to write to TCI with any comments about the changes. She also asked that Dave Walton, TCI regional manager for the South Bay, be added to February's agenda. Wincn related problems he had with Cinemax at home. Report from the City: Krey said the January issue of the Scene would include information about the channel changes, along with the TCI address where people could write. She also said an article about -- the new law regarding late fees would be included. Krey provided an update on the city's web site, saying that requests for proposals had gone out to service providers and that the site was expected to be up in March. The city's MIS person, Steve Toler, will be invited to provide more information at the February meeting. Krey told commissioners the city received the second access payment from TCI and that the Mayor's State of the City address is planned Jan. 30. Report from De AnT.~: Fish said there were 17 finalists in the WAVE awards and five first- place winners. He said 25 tapes would be submitted for the BACE awards. Taping of the city's Town Hall meeting went well, he said, with TCI on hand to belp coordinate the effort. Fish said the TV Center would be closed from Dec. 23 to Jan. 1. Election of new commission officers: Commissioners expressed their thanks and congratulations to Wincn for the excellent job he did as 1996 chai, man. Guttadauro then made a motion to elect Tsui as chairman for 1997; Mannion seconded and the motion passed unanimously. Guttadanro made a motion to elect Mannion as vice chairman; Tsui seconded and the motion passed unanimously. Mannion made a motion to adjourn at 9 p.m. to Feb. 5, 1997; Outtadauro seconded and the motion passed unanimously. ATI'EST: ~ APPRO~~.~ Chairman Telecommunications Commission Regular M~ting November 6, 1996 MINUTES CALL TO ORDER The meeting was called to order at 7:03 p.m. by Chairman Mike Wincn. ROLL CALL Present: L.T. Cmttadauro, Bill Mannion, Ernest Tsui, Mike Wincn Staff: Donna Krey, Laura Newman De Anza College: Ron Fish, Gordon Hom Guests: Ron Moore, Cupertino Senior TV Productions; Ruth Moore, Cupertino Senior TV Productions; Linda Orodt; Chuck Johnson, Cupertino Senior TV Productions APPROVAL OF OCTOBER 2, 1996 MINUTES L.T. Guttadauro made a motion to approve the minutes as written; Bill Mannion seconded and the motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt infoi-i~ed the commission that she had been contacted by a student at Lynbrook High School who wanted to write an article for the school's newspaper about her access program, Silicon Kids. She also told the commission that she was a finalist in the recent WAVE Awards but was not informed about the award until after the event occurred. Also, she will be premiering a new Silicon Kids show featuring the De AnTs College Pow Wow and the California History Center. Written: Donna Krey distributed a newsletter from the Alliance for Community Media highlighting the recent conference. OLD BUSINESS Telecommunications Ordinance update:: Krey thanked the commissioners for their input on the telecommunications ordinance. The city manager is currently reviewing the ordinance, prior to it being finalized. Krey said she would like to present it to the City Council at its Nov. 18 meeting. The commissioners will receive a copy of the ordinance following its adoption. Discussion of telecommunication experts presentation: Mannion told the commissioners that he had visited the Quinlan Center recently and did a walk-through of the room where the Feb. 12 presentation will be held. At the Oct. 10 steering committee meeting, it was decided that one long table will be set up in the back of the room for businesses wishing to display information. Krey said she will definitely have an article about the event in a future Cupertino Scene. Discussion of commission timeline for projects: The next project the commission has listed on its timeline is the annual report to the city council. Wincn will provide an outline for review by the commissioners at the next meeting. NEW BUSINESS Introduction of Dave Walton, General Manager for San Jose area TCI systems: This item was continued to the next meeting. Review and approval of grants: The commissioners reviewed the requests for grants for the following: a) Cupertino Senior TV Productions; b) David Cain; and c) Igor Ushomirsky. The request from the Cupertino Senior TV Productions was for a celebration of The Better Part'~ 500th show. The budget presented was for food and beverages which, commissioners said is not what the grant money is for. The grant money is to be used by producers in order to produce television shows that will benefit the Cupertino community. Guttadauro made a motion to have the Cupertino Senior TV Productions reapply so the commission can assess where the money is going to be spent; Mannion seconded and the motion passed unanimously. Krey reminded the Senior TV Productions group that they have until the 15th of each month to submit a grant request. The request from Igor Ushomirsky was for $250 for production of the show Reflection. Mannion made a motion to approve the grant for $250; Tsui seconded and the motion passed unanimously. The request from David Cain was for $250 for production of the show Real Estate Matters. Guttadauro made a motion to approve the grant for $250; Maunion seconded and the motion passed unanimously. Report on Far West Conference: Mannion thanked the commission for funding his trip to the recent Far West Conference. Some of the sessions he attended were "Franchise renewal on transfers after the 1996 Act; .... Open video systems;" "Set design tips;" "Creative editing techniques;" and "Marketing 101 for Public Access Centers." Winen asked Mannlon to summarize the points that he got out of the conference to be included in the next packet. Review of producer agreement and possible update: The commission discussed updating the access producer agreement and Fish said that some updates had already been made. The commission requested current copies of the agreement which they will individ~j_ally look over and discuss at the next meeting. There was some discussion about a public access show produced by Los Altos access. Commissioner Mannion expressed concern about the content of the show. Winch emphasized the commission's lack of control because of First Amendment rights. Guttadauro suggested a copy of the revised producers agreement be sent to the Los Altos access people with a suggestion that the agreement might be something they could use. De .&nza College: Fish told the commission there were 16 Finalists in the WAVE Awards and five first place awards. The agreement between De AvTa College and the City of Cupertino still has not been signed, but the college has agreed to keep the TV center running. He said there has been a lot of interest expressed by producers for grant money. He has distributed several applications. Public access will be producing the Nov. 20 Town Hall meeting at the Quinlan Center. City of Cupertino: Krey reported that The City Channel is working on a series of five promos for the Cupertino Library, running about three minutes each, making it a 15-minute program as well as individual promos. The other project in the works is designing a presentation table for the council chamber which will allow for presentations which use computer graphics and video. Krey said anyone who wants to give a presentation will be asked to provide the videotape in advance. This will allow time to check the videos for technical quality. ADJOURNMENT Tsui made a motion to adjourn the meeting at 8:40 p.m.; Guttadauro seconded and the motion passed unaniraously. The next regular meeting is Dec. 4, 1996. ATTEST: APPROVED: