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05-19-15 Searchable packetCITY OF CUPERTINO AGENDA Tuesday, May 26, 2015 10300 Torre Avenue, City Hall Conference Room A CITY COUNCIL 3:30 PM Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, May 26, 2015, commencing at 3:30 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, “Special Meeting." SPECIAL MEETING ROLL CALL - 3:30 PM 10300 Torre Avenue, City Hall Conference Room A COMMISSIONS INTERVIEWS 1.Subject: Teen Commission interviews Recommended Action: Conduct interviews and make appointments for six vacancies on the Teen Commission A - Interview Schedule B - Commission Diversity Resolution C - Teen Commission Resolution D - Current Commission E - Attendance Report F - Sample Questions G - 8th Grade Applications H - 9th Grade Applications I - 10th Grade Applications J - 11th Grade Applications K - 12th Grade Applications ORAL COMMUNICATIONS Page 1 CITY OF CUPERTINO May 26, 2015City Council AGENDA This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. ADJOURNMENT Page 2 CITY OF CUPERTINO May 26, 2015City Council AGENDA The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/index.aspx?page=125 for a reconsideration petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. Members of the public are entitled to address the City Council concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located in front of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called, proceed to the podium and the Mayor will recognize you. If you wish to address the City Council on any other item not on the agenda, you may do so by during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less. Page 3 CITY OF CUPERTINO CITY OF CUPERTINO Legislation Details (With Text) File #: Version:115-0688 Name: Status:Type:Commissions Interviews Agenda Ready File created:In control:2/12/2015 City Council On agenda:Final action:5/26/2015 Title:Subject: Teen Commission interviews Sponsors: Indexes: Code sections: Attachments:A - Interview Schedule B - Commission Diversity Resolution C - Teen Commission Resolution D - Current Commission E - Attendance Report F - Sample Questions G - 8th Grade Applications H - 9th Grade Applications I - 10th Grade Applications J - 11th Grade Applications K - 12th Grade Applications Action ByDate Action ResultVer. City Council5/26/2015 1 Subject: Teen Commission interviews Conduct interviews and make appointments for six vacancies on the Teen Commission CITY OF CUPERTINO Printed on 5/20/2015Page 1 of 1 powered by Legistar™ Teen Commission Interview Schedule - Tuesday, May 26 10300 Torre Avenue, City Hall Conference Room A 1 Grade (Sept. 2015) Applicant Name (Vote for 6) H y d e M i d d l e K e n n e d y M i d d l e C u p e r t i n o M i d d l e L a w s o n M i d d l e H a r k e r S c h o o l H o m e s t e a d H S M o n t a V i s t a H S C u p e r t i n o H S F r e m o n t H S Ba s i s I n d e p e n d e n t S i l i c o n V a l l e y Notes 8th 1 3:30 Ho, Steve X M 2 3:35 Jain, Ankita X F 3 3:40 Huang, Grace X F 4 3:45 Ahmad, Rehaan X M 5 3:50 Shah, Janvi X F 6 3:55 Swamy, Jishnu X M 4:00 5-min break 9th 1 4:05 Shah, Sanjana X F 2 4:10 Rosenthal, Carl X M 3 4:15 Bhatt, Sujay X M 4 4:20 Shen, Kelly X F 5 4:25 Bhoj, Praneet X M 6 4:30 Chen, Sophia X F 4:35 30-min break Teen Commission Interview Schedule - Tuesday, May 26 10300 Torre Avenue, City Hall Conference Room A 2 Grade (Sept. 2015) Applicant Name (Vote for 6) H y d e M i d d l e K e n n e d y M i d d l e C u p e r t i n o M i d d l e L a w s o n M i d d l e H a r k e r S c h o o l H o m e s t e a d H S M o n t a V i s t a H S C u p e r t i n o H S F r e m o n t H S Ba s i s I n d e p e n d e n t S i l i c o n V a l l e y Notes 10th 1 5:05 Gaddam, Meghna X F 2 5:10 Lalwani, Kriti X F 3 5:15 Joshi, Yash X M 4 5:20 Ma, Karen X F 5 5:25 Sahni, Ankita X F 6 5:30 Sunchu, Tejasri X F 7 5:35 Ahluwalia, Umang X M 8 5:40 Zeng, Amy X F 9 5:45 Reiisieh, Meesha X F 10 5:50 Yang, Steve X M 11 5:55 Vadodkar, Anooj X M 12 6:00 Ray, Jay X M 6:05 5-min break Teen Commission Interview Schedule - Tuesday, May 26 10300 Torre Avenue, City Hall Conference Room A 3 Grade (Sept. 2015) Applicant Name (Vote for 6) H y d e M i d d l e K e n n e d y M i d d l e C u p e r t i n o M i d d l e L a w s o n M i d d l e H a r k e r S c h o o l H o m e s t e a d H S M o n t a V i s t a H S C u p e r t i n o H S F r e m o n t H S Ba s i s I n d e p e n d e n t S i l i c o n V a l l e y Notes 11th 1 6:10 Valliappan, Ganesh X M 2 6:15 Gogineri, Manasa X F 3 6:20 Gundu, Rishit X M 4 6:25 Dastoor, Jehannaz X F 5 6:30 Desai, Vanshika X F 6 6:35 Chan, Amanda X F 7 6:40 Kaur, Navnit X F 8 6:45 Sharma, Kritika X F 6:50 5-min break 12th 1 6:55 Wang, Odette X F 2 7:00 Hari, Mithil X M 3 7:05 Yeung, Japheth X M 4 7:10 Ponnuraj, Varsha X F 5 7:15 Chung, Katherine X F 6 7:20 Jandhyala, Pranav X M 38 7:25 Vote for 6 RESOLUTION NO. 03-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY (ADVISORY COMMISSONS AND COMMITTEES) WHEREAS, the City intends to provide efficient, effective and equitable governmental services to all of Cupertino, and WHEREAS, respect for all cultures, and other demographic differences is the foundation of Cupertino’s future, and WHEREAS Cupertino’s residents are its most important resource, their cultural and economic diversity provides the living fabric that binds Cupertino together, and WHEREAS, the involvement and commitment of the entire Cupertino community produces a better quality of life with residents and city government working in partnership, and WHEREAS, it is vital in maintaining a high performing, productive city government in which each resident and each city employee is valued for his or her unique gifts and talents, that the city capitalize on the innovation inherent within the community and within city government, and WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age and other important demographic differences within the City and that valuing each diversity is fundamental in the way the City provides services to its residents, and WHEREAS, the City believes that diverse city commissions and committees provide advantages offered by a variety of diverse perspectives and in increasing the City’s ability to serve its diverse population. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: I. Commissions and Committees A. To foster comprehensive representation within advisory commissions and committees, it would be advantageous for new members to represent the community by such factors as culture, gender, age, and location of residency within the city. B. In the conduct of their business, commission and committee members shall pursue the benefit of a variety of perspectives in making decisions. C. Commissions and committees increase the city’s potential, effectiveness and creativity as an organization by offering a wide range of approaches and perspectives to addressing issues and solving problems. Resolution No. 03-203 2 II. Other means of communicating this policy to the general public The City of Cupertino’s embracing of diversity will also be communicated and reflected through such means as festivals and events, recreation and education programs, public art, city publications and media programming. III. Dissemination and enforcement of this policy This policy shall be incorporated into the following: 1) All notices seeking commission and committee applications; 2) Shall be adopted by the City Manager as an administrative procedure, who shall be responsible for the implementation of this policy. From time to time, the City Manager will report the status of such implementation to the City Council; 3) Shall be posted at both the City Clerk’s Office and at the City’s Department of Human Resources. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of November 2003, by the following vote: Vote Members of the City Council AYES: Chang, James, Lowenthal, Kwok, Sandoval NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Michael Chang ______________________ _______________________ City Clerk Mayor, City of Cupertino RESOLUTION NO. 09-115 RESOLUTION OF THE CUPERTINO CITY COUNCIL REPLACING RESOLUTION NO. 09-078 TO DELETE SECTION A REGARDING RANKING SO THAT ALL APPLICANTS WOULD BE INTERVIEWED WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen Commission and adopted Resolution Nos. 02-167, 04-405, 05-095, and 09-078 making various adjustments; WHEREAS, the Council wishes to amend the composition to delete section A regarding ranking to result in all applicants being interviewed. NOW, THEREFORE, BE IT RESOLVED: • The Cupertino Teen Commission will be comprised of nine (9) members, at least one person from each public middle school and public high school in Cupertino, if possible. Membership on the Commission will be limited to Cupertino residents. Members may attend schools outside of the city limits, or be schooled at home. Commissioners must be in 8th through 12th grade. • The members of the Teen Commission shall be appointed pursuant to the current recruitment process adopted by City Council, with the following exceptions: Applicants under the age of 18 must have written permission of a parent or guardian to participate in the Teen Commission. The Parks and Recreation Department will work with the City Clerk to notice vacancies so that outreach to schools and youth organizations is accomplished. A letter of recommendation shall be submitted as part of the application process. The Council shall appoint new commissioners in June, to be seated in September, except in the case of reappointment of vacant seats. A) For all applications in the interview pool, the City Clerk will summarize the applications on a chart that indicates applicants' names, schools, and grades in order to assist the Council decision process. The summary chart will be distributed to the Councilmembers before interviewing begins. B) Each applicant in the interview pool will then be interviewed by Council. The applicant will start with a two-minute speech answering the questions: Why do you wish to serve? and Why do you feel you are qualified to serve? C) Each Councilmember will then have the opportunity to ask at least 1 question of the applicant. D) When the entire pool has been interviewed, Council will discuss the applicants. After the discussion, ballot voting will take place to determine the appointments. Resolution No. 09-115 2 E) If no applicant is appointed from one of the 5 public schools in Cupertino, Council may choose to re-advertise for a subsequent appointment process, fill the vacancy with any other applicant, or leave the seat vacant. • Commissioners should reflect the broadest possible representation of Cupertino youth. • The term of office of each commissioner shall be two years, beginning in September with the new school year. • Commissioners shall not serve consecutive terms unless there is a vacancy for which there is no eligible applicant, at which time the City Council may waive this restriction. • None of the Teen Commissioners shall be otherwise officials or employees of the City of Cupertino nor be related by blood or marriage to any official or employee of the city. • The Commission shall elect a chair and vice-chair at the beginning of each year. • Meeting times and location will be decided by the commission at the first meeting of the year, and will be adopted as the annual meeting schedule pursuant to the Brown Act. • Actions taken by the Commission will be by majority vote. • The Department of Parks and Recreation will provide staff support to the Teen Commission and will post meeting agendas. • Commencing in 2009, five (5) Teen Commissioners shall be appointed for a two-year term bringing the number to eleven (11). In 2010, four (4) Teen Commissioners shall be appointed for a two-year term bringing the number to nine (9). Teen Commissioners will then be appointed to a two-year term setting staggered terms of five (5) appointments in odd- numbered years and four (4) appointments in even-numbered years. Vacant seats will be filled with applicants willing to finish the term. • The powers and function of the Teen Commission will be to advise the City Council and staff on issues and projects important to youth. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 21st day of July, 2009 by the following vote: Vote Members of the City Council AYES: Mahoney, Sandoval, Santoro, Wang, Wong NOES: None ABSENT: None ABSTAIN: None Resolution No. 09-115 3 ATTEST: APPROVED: /s/ Kimberly Smith /s/ Orrin Mahoney City Clerk Mayor, City of Cupertino CURRENT TEEN COMMISSION Term ending 2015 Grade School Notes Tyler Smithline 9 Monta Vista High School M Ajay Prasad 9 Cupertino High School M Taeyoung “Justin” Yun, Vice Chair 10 Monta Vista High School M Varsha Swamy 10 Cupertino High School F Shail Trivedi 11 Monta Vista High School M Harshitha “Hershey” Sriraman, Chair 12 Monta Vista High School F Term ending 2016 Grade School Notes Andrew Fung 8 Kennedy Middle School M Annabelle Chan 10 Homestead High School F Michaela Murphy 11 Monta Vista High School F Te e n   Co m m i s s i o n Se p S e p O c t O c t N o v N o v D e c D e c J a n J a n F e b F e b M a r M a r A p r A p r M a y M a y T o t a l   Ta r d i e s To t a l   Re g u l a r   Me e t i n g   Ab s e n c e s Regular Meetings ScheduledTardy Percentage %Absence Percentage % Ch a n ,   An n a b e l l e   PP P P P X P A 1 P P P P P P A 2 P P 0 2 1 7 0 % 1 2 % Fu n g ,  An d r e w PP P P P X P P P P P P P P P P P 0 0 1 7 0 % 0 % Mu r p h y ,   Mi c h a e l a   P A 1 P P P X P P P T 1 P P P P P P P 1 1 1 7 6 % 6 % Pr a s a d ,  Aj a y   PP P A 1 P X P P P P P P P P P P P 0 1 1 7 0 % 6 % Sm i t h l i n e ,   Tyle r   PP P P P X P P P P P P P P P A 1 P 0 1 1 7 0 % 6 % Sr i r a m a n ,   Ha r s h i t h a   PP P P P X P P P P A 1 P P P P P A 2 0 2 1 7 0 % 1 2 % Sw a m y ,   Va r s h a   PP P P P X A 1 P T 1 P P P A 2 P P P P 1 2 1 7 6 % 1 2 % Tr i v e d i ,  Sh a i l   P P A 1 P P X P P P P P P P P P P P 0 1 1 7 0 % 6 % Yu n ,  Ju s t i n   PP P P P X P P P P P P P P P P A 1 0 1 1 7 0 % 6 % Tw i c e  mo n t h l y  (e x c e p t  De c e m b e r ) ,  2nd  an d  4t h  We d n e s d a y  (i f  ne e d e d )  6: 1 5  p. m . ,  Qu i n l a n  Co m m u n i t y  Ce n t e r .    St a f f  Li a i s o n  is  David Jahns Co m m i s s i o n A t t e n d a n c e R e p o r t Te e n  Co m m i s s i o n Pl e a s e  en t e r  yo u r  at t e n d a n c e  di r e c t l y  in t o  th i s  lo g  or  em a i l  ci t y c l e r k @ c u p e r t i n o . o r g Co m m i s s i o n  at t e n d a n c e  re q u i r e m e n t s  we r e  es t a b l i s h e d  by  Co u n c i l  re s o l u t i o n .  A co m m i s s i o n e r  sh a l l  be  co n s i d e r e d  re m o v e d  fr o m  an  ad v i s o r y bo d y  un d e r  th e  fo l l o w i n g  co n d i t i o n s : 1 .  Th e  co m m i s s i o n e r  mi s s e s  mo r e  th a n  25 %  of  th e  sc h e d u l e d  me e t i n g s  in  a ca l e n d a r  ye a r 2.  Th e  co m m i s s i o n e r  mi s s e s  mo r e  th a n  3 sc h e d u l e d  co n s e c u t i v e  me e t i n g s It  is  th e  st a f f  li a i s o n ’ s  re s p o n s i b i l i t y  to  no t i f y  th e  Ci t y  Cl e r k  pr o m p t l y  so  a wr i t t e n  wa r n i n g  ca n  be  is s u e d   be f o r e  ei t h e r  of  th e s e  ev e n t s  oc c u r ,   or  a te r m i n a t i o n  no t i c e  if  ne c e s s a r y .  Pl e a s e  no t e ,  th e r e  ar e  no  ex c e p t i o n s ,  an d  th e r e  ar e  no  “e x c u s e d  ab s e n c e s . ” Pl e a s e  up d a t e  yo u r  co m m i s s i o n ’ s  at t e n d a n c e  ro s t e r  im m e d i a t e l y  af t e r  ea c h  me e t i n g ,  or  at  th e  en d  of  ea c h  mo n t h , wh i c h e v e r  co m e s  fi r s t .   SA M P L E  AT T E N D A N C E  RE P O R T A = a b s e n c e  fo r  a sp e c i a l  me e t i n g  an d  do e s  no t  co u n t  to w a r d  re g u l a r  me e t i n g  ab s e n c e  percentage A1  = f i r s t  ab s e n c e ,  A2  = se c o n d  ab s e n c e ,  A3  = th i r d  ab s e n c e ,  A4  = fo u r t h  ab s e n c e NQ  =n o  qu o r u m  (a l s o  no t e  co m m i s s i o n e r s  ab s e n t  an d  pr e s e n t :    i. e .  NQ A 1 ,  NQ P ) P = p r e s e n t sp  = s p e c i a l  me e t i n g T1  = f i r s t  ta r d y ,  T2  = se c o n d  ta r d y ,  T3  = th i r d  ta r d y ,  T4  = fo u r t h  T5 X =n o  me e t i n g  sc h e d u l e d  or  me e t i n g  ca n c e l l e d  in  ad v a n c e Co m m i s s i o n   Na m e Ja n F e b M a r A p r M a y J u n J u l A u g S e p t   Oc t N o v D e c T o t a l   Re g u l a r   Me e t i n g s A bs e n c e s Regular Meetings ScheduledAbsence Percentage % Au s t i n ,  An n P A 1 P A 2 A 3 * P P X P 3 1 2 2 5 % Br o w n ,  Br a d P P P P P P P X P 0 1 2 0 % Co o p e r ,  Ca r o l P P P P P P P X P 0 1 2 0 % De n t o n ,   De n n i s P P A 1 P P P P X P 1 1 2 8 % Ev a n s ,  Er i c * N / A P P P P P P X P 0 1 2 0 % *C l e r k  wa s  as k e d  to  se n d  wa r n i n g  le t t e r  to  An n  Au s t i n  on  Ma y  23 *E r i c  Ev a n s  wa s  ap p o i n t e d  to  th e  co m m i s s i o n  in  Fe b r u a r y Th i s  sa m p l e  wa s  fi l l e d  ou t  as  of  th e  en d  of  Se p t e m b e r ,  an d  re p r e s e n t s  a gr o u p  th a t  me e t s  12  ti m e s  a ye a r .  An n  Au s t i n  wa s  ab s e n t  3 ti m e s ,  and th e n  th e  li a i s o n  no t i f i e d  th e  Cl e r k  to  is s u e  a wa r n i n g  le t t e r . SAMPLE QUESTIONS FOR TEEN COMMISSION APPLICANTS 1. Why are you interested in serving as a Teen Commissioner? 2. What do you know about the Teen Commission? 3. Have you ever participated in a Teen Commission meeting? If so, what was the issue? 4. What special skills, interest would you bring to the Commission? 5. What activities / accomplishments make you the most proud? Applications are available on request in the City Clerk’s office 408-777-3223. Applications are available on request in the City Clerk’s office 408-777-3223. Applications are available on request in the City Clerk’s office 408-777-3223. Applications are available on request in the City Clerk’s office 408-777-3223. Applications are available on request in the City Clerk’s office 408-777-3223.