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TICC 05-06-2015 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Regular Meeting May 6, 2015, 7:00 p.m. Conference Room A, City Hall MINUTES CALL MEETING TO ORDER Chair Rod Livingood called the meeting to order at 7:06 PM ROLL CALL Commissioners present: Rod Livingood, Shishir Chavan (arrived at 7:20), Wallace Iimura, Keita Broadwater, Vaishali Deshpande Commissioners absent: None Staff Present: None Guests: Mike Jerbic APPROVAL OF MINUTES 1. Commissioner Iimura motioned to approve the minutes with amendments noting in reorganization statement item number 2 that, "the motion was carried 4-0 with Commissioner abstaining". Commissioner Broadwater seconded the motion. ORAL COMMUNICATIONS 2. This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. Public Safety Commissioner, Mike Jerbic, discussed the topic of the TICC working with the Public Safety Commission on a joint public meeting about internet security, fraud, and fishing. The Public Safety Commission would like TICC to lead and would support their efforts. The discussion regarding the TICC and Public Safety Commission public meeting on technology security will be added to the June meeting agenda. He also inquired about the TICC's meeting frequency. Mr. Jerbic said that the web site lists every other month or as needed. He questioned what the meeting frequency for the TICC actually was. He was informed that the meetings are currently held monthly with staff members attending every other month. The TICC meeting frequency will be added to the June meeting agenda. An action item was added for Recording Secretary, Colleen Lettire, to have minutes and packet distributed before the weekend of the week before the scheduled meeting to the TICC members. WRITTEN COMMUNICATIONS - 03/12/15 U-Verse Programming Changes - 04/16/15 U-Verse Programming Changes - A question was posed on which local SF Bay Area channels will potentially no longer be covered. Chair Livingood motioned to contact Angela D'anna from ATT to inquire about local channel coverage. Commissioner Iimura seconded the motion. Motion carried 4-0 in favor UNFINISHED BUSINESS: 3. The TICC decided to move the discussion surrounding the IT Strategy Plan Update to the next meeting when, IT Manager Mariyah Serratos will be in attendance. OLD BUSINESS: 4. In regards to the Gigapower discussion, the TICC has found that it is available at specific addresses in Cupertino. The website that this information can be found at is https://www.att.com/shop/availabiIity.html?product suite=gigapower&saveme=True NEW BUSINESS: 5. Regarding the Brown Act refresher the topics that were discussed were subgroup meetings, when responding to email you have to respond to individuals only. If you respond to the group then it runs the risk of having a quorum discussion. The last topic surrounding telecommuting was discussed in length. The Brown Act requirement states that it is not possible to participate in a meeting if you are not there in person. 6. In regards to the PUC follow up on Cable encryption letter the TICC would like to send a formal request to PUC regarding lack of response and request acknowledgement and judgment. The process will be that Chair Livingood will draft a letter to be reviewed by the TICC at the next meeting in June. Chair Livingood motioned to follow up with the PUC regarding previous request. The motion was seconded by Commissioner Chavan and carried 5-0 in favor. The review of letter drafted by Chair Livingood will be added to the agenda for the June meeting. An action Item was created for Chair Livingood to draft a letter by the June meeting for review, approval, and forward to staff and council requesting approval, signature, and forward to PUC on previous request. An action item was also created for IT Manager and staff liaison Mariyah Serratos to obtain a copy of the previous PUC letter. 7. There was discussion on the privacy opt-out practice of costs associated if one signs up for the AT&T Gigapower service. They would also like to know which coverage areas are currently being served in Cupertino. The TICC would like a representative from AT&T to come and address the commission on these two topics. An action item was created for Commissioner Broadwater to request through Director of Public Affairs, Rick Kitson or IT Manager, Mariyah Serratos, to have a representative from AT&T to come to the TICC and address these topics. 8. Commissioner Chavan provided the previous "SMARTCITYS" presentation. The TICC discussed attributes. They discussed the attributes/categories/pillars of a planning process to improve the quality of life for the citizens. Metropolitan growth research shows there are characteristics that improve citizen quality of life (e.g. transportation, affordable housing, education, availability of work, others) that can be influenced by technology. The objective is to find a set of attributes/categories/pillars that could be presented to staff, planning, housing, other commissions, and City Council, that would allow benchmarking, investment, and improvement to measurably improve the quality of life for residents. 9. Reviewing the Cellular city-wide coverage the TICC discussed the previous Crown-Castle proposal which was denied by Council. Crown-Castle was going to provide a city-wide cellular coverage review. This topic considers the on-going need for the review despite the denied partnership. This item is to be carried forward as unfinished business for the June meeting. An action item was created for Commissioner Broadwater to review tools for cellular coverage capabilities and report back during unfinished business at the June meeting. REPORTS: 10. None MISCELLANEOUS 11. Reviewed Activities Calendar 12. Reviewed Action Items list ADJOURNMENT 13. Commissioner Chavan moved for adjournment. Commissioner Iimura seconded the motion. Vote 5-0 Meeting adjourned at 9:OOpm SUBMITTED BY: APPROVED BY: Colleen Letti ey1cording Secretary Oodgood, Chair