15-072 Jana Sokale for a Grade Separation Feasibility Study of the Stevens Creek TrailFIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
CUPERTINO AND JANA SOKALE ENVIRONMENTAL PLANNING FOR
CONSULTANT SERVICES FOR A GRADE SEPARATION FEASIBILITY STUDY
OF THE STEVENS CREEK TRAIL
This First Amendment to the Agreement between the City of Cupertino and Jana
Sokale Environmental Planning, for reference dated January 61 2016, is by and between
the CITY OF CUPERTINO, a municipal corporation (hereinafter "CITY") and Jana
Sokale Environmental Planning, a sole proprietor whose address is 7788 Hazelnut
Drive, Newark, California, 94560, (510) 793-3490 (hereinafter referred to as
"Consultant"), and is made with reference to the following:
RECITALS:
A. On June 15, 2015, an agreement was entered into by and between City and
Consultant (hereinafter "Agreement") for Consultant Services for a Grade
Separation Feasibility Study of the Stevens Creek Trail.
B. City and Consultant desire to modify the Agreement on the terms and
conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned
parties as follows:
1. Paragraph 1 of the Agreement, "TERM" is modified to read as follows:
The term of this Agreement shall commence on June 15, 2015, and
shall terminate on August 31, 2016, unless terminated earlier as set for herein.
2. Paragraph 2 of the Agreement, "SERVICES TO BE PERFORMED" is modified
to read as follows:
Consultant shall perform each and every service set forth in Exhibit
"A", titled "Scope of Services" and Exhibit '1D" titled '1Grade Separation
Study -Additional Services Scope of Work" which are attached hereto and
incorporated herein by this reference.
3. Paragraph 3 of the Agreement, "SCHEDULE OF PERFORMANCE" is
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First Amendment
Grade Separation Feasibility Study of the Stevens Creek Trail
modified to read as follows:
The Services of Consultant are to be completed according to the
schedule set out in Exhibit B, titled "Schedule of Performance", and Exhibit
D, titled "Grade Separation Study -Additional Services Scope of Work"
which are attached hereto and incorporated herein by this reference.
4. Paragraph 4 of the Agreement, "COMPENSATION TO CONSULTANT" is
modified to read as follows:
The maximum compensation to be paid to Consultant under this
Agreement shall not exceed twenty six thousand four hundred forty dollars
($26,440.00), consisting of twenty thousand dollars ($20,000.00) for the Scope
of Services in Exhibit 11 A", and six thousand four hundred forty dollars
($6,440.00) for the Scope of Services in Exhibit "D". The rate of payment is
set out in Exhibit C, titled "Compensation" and Exhibit E, titled /1 Additional
Services Compensation" which are attached hereto and incorporated herein.
No payment shall be made under this agreement unless authorized by a fully
executed Service Order. The sum of all Service Orders authorized shall not
exceed the maximum compensation for this Agreement as defined above.
5. Except as expressly modified herein, all other terms and covenants set forth
in the Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed.
Jana Sokale Environmental Planning
By~41L. ~ # Title~t_P/~
Date I h /~ 7 r·
OTY OF CUPERTINO
A Municipal Corporation
,~-~: ..... __
By , -----Dir~ Works, Timm Borden
APPROVED AS TO FORM:
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First Amendment
Grade Separation Feasibility Study of the Stevens Creek Trail
Page 3 of 3
First Amendment
Grade Separation Feasibility Study of the Stevens Creek Trail
Total Amount $ 26,440.00
Amendment Amount $ 6,440.00
Account No. 100-60-634-700-702
EXHIBIT A
SCOPE OF SERVICES
Stevens Creek Trail -Grade Separation Study
for Stevens Creek Boulevard and McClellan Road
This proposal is for a feasibility level study of potential grade separations for the Stevens Creek Trail at
Stevens Creek Boulevard and McClellan Road. The investigation will review five locations for a trail
underpass or tunnel. The anticipated locations include:
1. A tunnel to the haul road beneath McClellan Road;
2. A complete replacement bridge with a trail underpass of McClellan Road;
3. A tunnel on the west side of Stevens Creek Blvd. Bridge;
4. A tunnel beneath Stevens Creek Blvd. from west of Phar Lap;
5. A tunnel beneath Stevens Creek Blvd. from east of Phar Lap toward the Blue Pheasant Restaurant.
Basic Services shall include all professional services required to perform the scope of work outlined
herein.
Task A: Project Management
I. Provide general project management and communication with City staff and subconsultants.
Task B: Data Collection, Site Visit and Base Mapping
1. Review the site topographic survey/existing conditions data that bas been developed for the
previous projects.
2. Review background materials supplied by the City including as-built drawings, flood maps,
corridor master plan and other plans.
2. Conduct a visit the site to photograph, confirm and assess the existing conditions data provided by
the topographic survey.
3. Prepare digital base sheet using the available topographic data, aerial images and site survey.
Task C: Trail Alignment Options with Maps and Cross-Sections
1. Evaluate the five locations for trail feasibility based upon existing topography, utilities, roadway
configurations, flooding and habitat sensitivity.
2. Prepare plan views, cross sectional views and rough order of magnitude cost analysis for each of
the feasible grade separation areas.
Task D: Handout of Alignment Options
l. Create a handout that summarizes each of the feasible options and briefly identifies that reasons the
other sites were deemed infeasible.
Task E: Address Staff Comments and Make Revisions
I. Address staff comments and integrate revi~ions into the handout, maps, cross-section and rough
order of magnitude cost estimates. v
ESTIMATED FEE
ADDITIONAL SERVICES, Allowance
TOTAL NOT-TO-EXCEED FEE
\ \ ,i'/
l,'
\
18,910.00
1.090.00
20,000.00
FEE PROPOSAL
The cost for basic services will not to exceed $18,910 without prior written authorization. An allowance
of $1,090 for additional services, to be expended upon written authorization by the City, is included. The
total contract cost for the services described above will not exceed $20,000. The City of Cupertino will be
billed on a time and materials basis in accordance with the attached Fee Schedule.
'
EXHIBITB
SCHEDULE
Stevens Creek Trail -Grade Separation Study
for Stevens Creek Boulevard and McClellan Road
We will be able to complete the grade-separation analysis, maps, cross-sections and summary handout
within approximately eight to ten weeks ofreceiving a notice to proceed. Completion of this study will be
dependent upon receiving timely comments from Cupertino staff on the draft materials.
Project Milestone
Notice to Proceed
Receive Background Information from City staff
Review Background Materials and Prepare Base Sheets
Conduct Site Visits to Assess Feasibility
Week of Completion
June 15, 2015
June 15, 2015
July 6, 2015
Prepare Plan Views, Cross-sections, Rough Order of Magnitude Costs
and Summary Handout
July 13, 2015
July 20, 2015
Submit Draft Materials to City for Review
Address Staff Comments, Prepare and Submit Final Feasibility
Assessment Materials
July 27, 2015
August 17, 2015
6>
EXHIBIT C -COMPENSATION
So kale
Stevens Creek Trail Grade-Separations Study -Cost Estimates . l---r---.-----111 r 1~ ,
Mark Thomas & Company Hill Associates
1 ~----"-i Po I Mike B I Peter P: Bruce I Dominic f ~ TASK/FEE BREAKDOWN
I PHASE
........... - -................ -............................................. -
I. ,PROJECT START-UP ar:id IDENTIFiCATION OF _ALIGNMENT ALTERNATIVES
A Mana. ement ··-----
B Conduct Site Visit & Data Collect~ '-·----·-·-
. . . . . . . . . . . . . . . . ~----
...............
-----·• -I.I I ll-----l
$855
$2,900
C Develop Trail Alignment Options and Prepare Maps and Cross-Sections
1. T~oCIO~ -fo~Ho """' Rm" --== d · ''·""' 2. McClellan -McClellan Road Bridge Replacement · $2,500
3. Varian Park ~nment -Tunnel on West Side of ~teve.!!..~t?.~ek Brid.£1':._____ . $2,735
4. West Phar Lap Approach to Stevens Creek Blvd. -Tunnel beneath Phar Lap and SC Blvd. $2,385
East Phar Lap ·:;;:p-p;;;.;~ns C~;~Bj;.;:· -Tunnel toward Bl~ Ph~sant -=] : $1,935
~ Pre ~ Han~_:i_t Highli1J_hting Feasibil!!Y.!. Feal!:!f"2_~~nd Footprint Integration into Corrid9£_~~stet Plan $810
E Address Staff Comments and Make Revisions $2,505 ..................................... -. -. . . . . . . . . . . . . . . . . . . ............. . . . . -....................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . ........ .
l-r--TOTALAMOUNTS l~Jl $4,950 I $2,3651 $4,900 1:1 $1,650 I_ $1,805 .11 $18,9101
-\ ~()
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\J' Fow· Cities Coordinated Stevens Creek Trail Feasibility Slu<ly Page I of l
-
November 4, 2015
Mr. David Stillman
Assistant Director of Public Works
City of Cupertino
10300 Torre A venue
Cupertino, CA 95014
Re: Grade Separation Study-Additional Services Scope of Work
We are pleased to submit this proposal for additional services associated with the feasibility
study of potential grade separations for the Stevens Creek Trail at Stevens Creek Boulevard
and McClellan Road.
SCOPE OF WORK
The additional services include investigation of one additional crossing location at
McClellan Road. The additional location is a potential tunnel from the Simms property
beneath McClellan Road to Deep Cliff Golf Course and the haul road. Basic Services shall
include all professional services required to perform the scope of work outlined herein.
Task A: Project Management
1. Provide general project management and communication with City staff and
sub consultants.
Task B: Develop Trail Alignment Options with Maps and Cross-Sections
1. Evaluate a sixth location for a grade separ.ated crossing from the Simms property to
the haul road. Trail crossing feasibility will be based upon existing topography data,
utilities, roadway configurations, flooding and habitat sensitivity.
2: Prepare plan and cross section views for each feasible grade separation design.
Task C: Handout of Alignment Options
1. Add this additional crossing investigation into the handout that summarizes each of
the feasible options and briefly identifies that reasons the other sites were deemed
infeasible.
Task D: Prepare Cost Estimate for McClellan Crossing
1. Prepare rough order of magnitude cost analysis for each feasible grade separation
design.
Task E: Address Staff Comments and Make Revisions
1. Address staff comments and integrate revisions into the handout, maps, cross-sections
and rough order of magnitude cost estimates.
Grade Separation Study -Additional Services Request November 4, 2015
FEE PROPOSAL
The cost for additional services will not exceed $6,440.00 without prior written
authorization. The City of Cupertino will be billed on a time and materials basis in
accordance with the attached Fee Schedule (Attachment A).
SCHEDULE
We will be able to complete the grade-separation analysis, maps, cross-sections and
summary handout within approximately two weeks of receiving a notice to proceed.
Completion of this sh1dy will be dependent upon receiving timely comments from
Cupertino staff on the draft materials.
We are prepared to complete this work immediately. If there are any questions regarding
this scope of work, please do not hesitate to contact me. Thank you for your consideration.
Sincerely,
Jana Sokale
Principal Planner
r. I . ; .,./ y_ /i l l .'I . I i I <; It \j 1 ~ l I Vf/ f ;_, A-di 1t7m11 I Scvv1· lfJ c lVl'1.~¥f,.Sfi (~
!Stevens Creek Trail Grade-Separations Study
Sokale
Environmental Mark Thomas & Company Hill Associates
Planning TOTAL
!TASK/FEE BREAKDOWN Jana Po I Mike B I Survey• Bruce I Dominic BY
I I I I I $135 $225 I $215 I $235 $150 I $95 PHASE . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . .. ..................... . ....... . .. -. . ..... ·:· ·.·.· ·:·:·-·:·-·:·-·-·-·-·:·-·:· ·:· ·:·.·:·:· .. ·-·:·-·:·.· .. · .. ·:·:·.·.·:·:·:·:·.·.·-·:·:·.·-·.·.· .. ·-·.·.·.·.·:·.· .. ·.·-·:·.·.· ..
------ -- --- - - --- - - -- - - - ------. -. - - - -:-:-:-:-:-:-:..:-:::::::::::::::::::::::::::::::::::::::-· ---:.:.:.:.:.:.:.:.:.:.:.:.:.:.~;~~~~~;~;~;~:~ .·. . . ~ .. ~ . : . : . -.
-- - - ---- -- --.
;~IAD1DITIONAL SERVICES
!!. I McCLELLAN ROAD ADDITIONAL ALIGNMENT STUDY -·························•na&••···· .. ············-H•W•H•••········-··········--········•H•••••··········--······················
~!Y.1.?.'.:.'!:il!:.T.!:D.! ..•....... -.. ················-··········-··········-······················································· 8 !?.~1.~.~!9E1.rr.~~.6!i9~!!.!!':D.!.9.P..!l?.'.:.~ .. ~.r:.9..E.:.i:i.e~!.!': .. ~§P..:!.§.~.9..9.!.9~.~.:§.~E!!:?.~~-·
..... ?.:..... ~E9.!.i:il~~'.:-:-~!T..T.~.P.!.9P.~!!Y_!!? .. 9.l~.9.~?.!!.~~.g!.(Y.~ .. ':'.~S~~!!Y. ................ .
2.00
1.00 6.00 2.00 10.00
c 1Augment Handout Highlighting Feasibility, Features and Footprint
~~.!~fJ!.§!!.?.~.!!.1.!?..f .?.:!.l9.9!..!:'.).'!::!!!:!..E.!~D-.. ·-·············································-··········-·· 6.00
. . D I E.:::.e~!':.9..?.~! .. §~~!.1:1-~~~J!?!..!Y1..S£!~!!~.'2.f:!.?.~~!D.~ ... -............................................ . 1.00 4.00 4.00 4.00
2.00 1.00 2.00 ~:I E Address Additional Staff Comments and Make Revisions
. : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : ~ : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : ~
12.00 I 10.00 l 0.00 I 0.00 i= 7.00 16.00 ~=
........................ : . : . :-: : ,: ;: ;:; : : .: :;: ; .: . : : : ),':~~~:::: : : /~;~:~:: ,•:::: }\:: :, : : }~-,~~::) : : }'. ;o;?,:::: }; :'~\:: : : ).~·;',".~-~ !
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\J' Grade Separation Feasibility Study Page 1of1
IP° tt a—ac5-- Lt9b
AGREEMENT BETWEEN THE CITY OF CUPERTINO AND JANA SOKALE
ENVIRONMENTAL PLANNING FOR CONSULTANT SERVICES FOR A
GRADE SEPARATION FEASIBILITY STUDY OF THE STEVENS CREEK
TRAIL
THIS AGREEMENT,for reference dated June 15,2015,is by and between
CITY OF CUPERTINO, a municipal corporation(hereinafter referred to as
City"),and Jana Sokale Environmental Planning, a sole proprietor whose
address is 7788 Hazelnut Drive,Newark,California,94560, (510) 793-3490
hereinafter referred to as "Consultant"), and is made with reference to the
following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing
under the laws of the State of California with the power to carry on its business
as it is now being conducted under the Constitution and the statutes of the State
of California and the Cupertino Municipal Code.
B. Consultant is specially trained,experienced and competent to
perform the special services which will be required by this Agreement;and
C. Consultant possesses the skill,experience,ability,background,
certification and knowledge to provide the services described in this Agreement
on the terms and conditions described herein.
D. City and Consultant desire to enter into an agreement for
upon the terms and conditions herein.
NOW,THEREFORE,it is mutually agreed by and between the
undersigned parties as follows:
1. TERM:
The term of this Agreement shall commence on the date this agreement is
executed and shall terminate on August 31, 2015,unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit"A".
titled "Scope of Services" which is attached hereto and incorporated herein by
this reference.
Page 1 of 12
Jana Sokale Agreement
3. SCHEDULE OF PERFOMRANCE:
The Services of Consultant are to be completed according to the schedule
set out in Exhibit B, titled "Schedule of Performance ", which is attached hereto
and incorporated herein by this reference.
4. COMPENSATION TO CONSULTANT:
The maximum compensation to be paid to Consultant under this
agreement shall not exceed Twenty Thousand Dollars ($20,000.00). The rate of
payment is set out in Exhibit C, titled "Compensation", which is attached hereto
and incorporated herein.
Consultant shall furnish to City a detailed statement of the work performed for
compensation during the term of this Agreement. Consultant may submit
monthly invoices for interim progress payments during the course of each phase,
clearly stating as a minimum the total Contract amount, amount paid to date,
percent complete and amount due.
5. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the
performance of this Agreement.
6. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner
commensurate with the prevailing standards of like professionals in the San
Francisco Bay Area and agrees that all services shall be performed by qualified
and experienced personnel who are not employed by the City nor have any
contractual relationship with City.
7. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by
this Agreement is that of an independent contractor. The manner and means of
conducting the work are under the control of Consultant,except to the extent
they are limited by statute,rule or regulation and the express terms of this
Agreement. No civil service status or other right of employment will be acquired
by virtue of Consultant's services. None of the benefits provided by City to its
employees,including but not limited to,unemployment insurance, workers'
compensation plans,vacation and sick leave are available from City to
Consultant,its employees or agents. Deductions shall not be made for any state
or federal taxes,FICA payments,PERS payments, or other purposes normally
associated with an employer-employee relationship from any fees due
Page 2 of12
Jana Sokale Agreement
Consultant. Payments of the above items,if required, are the responsibility of
Consultant.
8. IMMIGRATION REFORM AND CONTROL ACT(IBCA):
Consultant assumes any and all responsibility for verifying the identity
and employment authorization of all of his/her employees performing work
hereunder,pursuant to all applicable IRCA or other federal, or state rules and
regulations. Consultant shall indemnify and hold City harmless from and
against any loss, damage,liability, costs or expenses arising from any
noncompliance of this provision by Consultant.
9. NON-DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are
unacceptable employer/employee conduct,Consultant agrees that harassment or
discrimination directed toward a job applicant, a City employee,or a citizen by
Consultant or Consultant's employee or subcontractor on the basis of race,
religious creed,color,national origin,ancestry,handicap, disability,marital
status,pregnancy, sex, age, or sexual orientation will not be tolerated.
Consultant agrees that any and all violations of this provision shall constitute a
material breach of this Agreement.
10. PROJECT COORDINATION
CITY: Director of Public Works shall be representative of City for all
purposes under this Agreement. David Stillman is hereby designated as the
Director of Public Works' designee and Project Manager, and shall supervise the
progress and execution of this Agreement.
CONSULTANT: Consultant shall assign a single Consultant Project
Manager to have overall responsibility for the progress and execution of this
Agreement for Consultant. Should circumstances or conditions subsequent to
the execution of the Agreement require a substitute Consultant Project Manager
for any reason, the Consultant Project Manager designee shall be subject to the
prior written acceptance and approval of the City Project Manager. The
designated Consultant Project Manager shall be Jana Sokale.
11. HOLD HARMLESS:
Indemnification:
A. Claims for Professional Liability. Where the law establishes a standard
of care for Consultant's professional services, and to the extent the
Consultant breaches or fails to meet such established standard of care, or
Page 3 of 12
Jana Sokale Agreement
is alleged to have breached or failed to meet such standard of care,
Consultant shall, to the fullest extent allowed by law, with respect to all
services performed in connection with the Agreement,indemnify, defend,
and hold harmless the City and its officers, officials, agents, employees
and volunteers from and against any and all liability, claims, actions,
causes of action or demands whatsoever against any of them, including
any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of Consultant or
Consultant's employees, officers, officials, agents or independent
contractors. Such costs and expenses shall include reasonable attorneys'
fees of counsel of City's choice, expert fees and all other costs and fees of
litigation. Consultant shall not be obligated under this Agreement to
indemnify City to the extent that the damage is caused by the sole
negligence or willful misconduct of City,its agents or employees.
B. Claims for Other Liability. Consultant shall, to the fullest extent
allowed by law, with respect to all services performed in connection with
the Agreement indemnify, defend, and hold harmless the City and its
officers, officials, agents, employees and volunteers from and against any
and all liability, claims, actions, causes of action or demands whatsoever
against any of them, including any injury to or death of any person or
damage to property or other liability of any nature, that arise out of,
pertain to, or relate to the performance of this Agreement by Consultant
or Consultant's employees, officers, officials, agents or independent
contractors. Such costs and expenses shall include reasonable attorneys'
fees of counsel of City's choice, expert fees and all other costs and fees of
litigation.
12. INSURANCE:
On or before the commencement of the term of this Agreement,
Consultant shall furnish City with certificates showing the type,amount, class of
operations covered,effective dates and dates of expiration of insurance coverage
in compliance with paragraphs 12A,B,C,D and E. Such certificates,which do
not limit Consultant's indemnification,shall also contain substantially the
following statement: "Should any of the above insurance covered by this
certificate be canceled or coverage reduced before the expiration date thereof,the
insurer affording coverage shall provide thirty(30) days' advance written notice
to the City of Cupertino by certified mail,Attention: City Manager." It is agreed
that Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement
Page 4 of 12
Jana Sokale Agreement
with an insurance company that is acceptable to City and licensed to do
insurance business in the State of California. Endorsements naming the City as
additional insured shall be submitted with the insurance certificates.
A. COVERAGE:
Consultant shall maintain the following insurance coverage:
1) Workers' ComVensation:
Statutory coverage as required by the State of California.
2) Liabili
Commercial general liability coverage in the following
minimum limits:
Bodily Injury: 500,000
each occurrence
1,000,000
aggregate-alI other
Property Damage: $100,000 each occurrence
250,000 aggregate
If submitted,combined single limit policy with,aggregate
limits in the amounts of$1,000,000 will be considered
equivalent to the required minimum limits shown above.
3) Automotive:
Comprehensive automotive liability coverage in the
following minimum limits:
Bodily Injury: 500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each occurrence
4) Professional Liability:
Professional liability insurance which includes coverage for
the professional acts,errors and omissions of Consultant in
the amount of at least$1,000,000.
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for
which he/she has agreed to provide comprehensive general and automotive
liability insurance, Consultant shall look solely to his/her insurance for recovery.
Consultant hereby grants to City, on behalf of any insurer providing
comprehensive general and automotive liability insurance to either Consultant or
City with respect to the services of Consultant herein, a waiver of any right to
subrogation which any such insurer of said Consultant may acquire against City
by virtue of the payment of any loss under such insurance.
Page 5 of 12
Jana 9okale Agreement
C. FAILURE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or
maintain the foregoing insurance, City shall be permitted to obtain such
insurance in the Consultant's name or as an agent of the Consultant and shall be
compensated by the Consultant for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is
received that the premiums have not been paid.
D. ADDITIONAL INSURED:
City,its City Council,boards and commissions,officers, employees and
volunteers shall be named as an additional insured under all insurance
coverages,except any professional liability insurance, required by this
Agreement. The naming of an additional insured shall not affect any recovery to
which such additional insured would be entitled under this policy if not named
as such additional insured. An additional insured named herein shall not be
held liable for any premium,deductible portion of any loss, or expense of any
nature on this policy or any extension thereof. Any other insurance held by an
additional insured shall not be required to contribute anything toward any loss
or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being
sufficient to protect Consultant. Consultant is advised to confer with
Consultant's insurance broker to determine adequate coverage for Consultant.
13. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to
perform the services required by this Agreement. Consultant may be required to
fill out a conflict of interest form if the services provided under this Agreement
require Consultant to make certain governmental decisions or serve in a staff
capacity as defined in Title 2,Division 6,Section 18700 of the California Code of
Regulations.
14. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign,sublease,hypothecate, or transfer this
Agreement, or any interest therein, directly or indirectly,by operation of law or
otherwise, without prior written consent of City. Any attempt to do so without
said consent shall be null and void, and any assignee, sublessee,hypothecate or
transferee shall acquire no right or interest by reason of such attempted
assignment,hypothecation or transfer. However,claims for money by
Consultant from City under this Agreement may be assigned to a bank,trust
company or other financial institution without prior written consent. Written
notice of such assignment shall be promptly furnished to City by Consultant.
The sale, assignment, transfer or other disposition of any of the issued and
Page 6 of 12
Jana Sokale Agreement
outstanding capital stock of Consultant,or of the interest of any general partner
or joint venturer or syndicate member or cotenant,if Consultant is a partnership
or joint venture or syndicate or cotenancy,which shall result in changing the
control of Consultant,shall be construed as an assignment of this Agreement.
Control means fifty percent(50%) or more of the voting power of the
corporation.
15. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and
subcontractors whose names are included in this Agreement shall be used in the
performance of this Agreement.
In the event that Consultant employs subcontractors,such subcontractors
shall be required to furnish proof of workers' compensation insurance and shall
also be required to carry general, automobile and professional liability insurance
in reasonable conformity to the insurance carried by Consultant. In addition,
any work or services subcontracted hereunder shall be subject to each provision
of this Agreement.
16. PERMITS AND LICENSES:
Consultant, at his/her sole expense,shall obtain and maintain during the
term of this Agreement, all appropriate permits, certificates and licenses
including,but not limited to, a City Business License,that may be required in
connection with the performance of services hereunder.
17. REPORTS:
A. Each and every report, draft, work product,map,record and other
document,hereinafter collectively referred to as "Report", reproduced,prepared
or caused to be prepared by Consultant pursuant to or in connection with this
Agreement, shall be the exclusive property of City. Consultant shall not
copyright any Report required by this Agreement and shall execute appropriate
documents to assign to City the copyright to Reports created pursuant to this
Agreement. Any Report,information and data acquired or required by this
Agreement shall become the property of City, and all publication rights are
reserved to City. Consultant may retain a copy of any report furnished to the
City pursuant to this Agreement.
B. All Reports prepared by Consultant may be used by City in
execution or implementation of:
1) The original Project for which Consultant was hired;
2) Completion of the original Project by others;
3) Subsequent additions to the original project; and/or
4) Other City projects as appropriate.
C. Consultant shall, at such time and in such form as City may
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require,furnish reports concerning the status of services required under this
Agreement.
D. All Reports required to be provided by this Agreement shall be
printed on recycled paper. All Reports shall be copied on both sides of the paper
except for one original, which shall be single sided.
E. No Report,information or other data given to or prepared or
assembled by Consultant pursuant to this Agreement shall be made available to
any individual or organization by Consultant without prior approval by City.
F. Electronic and hard copies of Consultant's work product shall
constitute the Project deliverables.Plans to be in CAD and PDF formats, and
other documents to be in Microsoft Word and PDF formats. City holds
Consultant harmless for any modifications to the documents.
18. RECORDS:
Consultant shall maintain complete and accurate records with respect to
sales, costs,expenses,receipts and other such information required by City that
relate to the performance of services under this Agreement.
Consultant shall maintain adequate records of services provided in
sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and
shall be clearly identified and readily accessible. Consultant shall provide free
access to such books and records to the representatives of City or its designees at
all proper times,and gives City the right'to examine and audit same,and to
make transcripts therefrom as necessary,and to allow inspection of all work,
data,documents,proceedings and activities related to this Agreement. Such
records,together with supporting documents,shall be kept separate from other
documents and records and shall be maintained for a period of three(3)years
after receipt of final payment.
If supplemental examination or audit of the records is necessary due to
concerns raised by City's preliminary examination or audit of records, and the
City's supplemental examination or audit of the records discloses a failure to
adhere to appropriate internal financial controls, or other breach of contract or
failure to act in good faith,then Consultant shall reimburse City for all
reasonable costs and expenses associated with the supplemental examination or
audit.
19. NOTICES:
All notices, demands,requests or approvals to be given under this
Agreement shall be given in writing and conclusively shall be deemed served
when delivered personally or on the second business day after the deposit
thereof in the United States Mail,postage prepaid,registered or certified,
addressed as hereinafter
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Jana Sokale Agreement
provided.
All notices,demands,requests, or approvals from Consultant to City shall
be addressed to City at:
City of Cupertino
10300 Torre Ave.
Cupertino CA 95014
Attention: David Stillman
All notices, demands,requests, or approvals from City to Consultant shall
be addressed to Consultant at:
Jana Sokale Environmental Planning
7788 Hazelnut Drive
Newark,CA 94560
Attention:Jana Sokale
20. TERMINATION:
In the event Consultant fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, Consultant shall be
deemed in default in the performance of this Agreement. If such default is not
cured within the time specified after receipt by Consultant from City of written
notice of default,specifying the nature of such default and the steps necessary to
cure such default, City may terminate the Agreement forthwith by giving to the
Consultant written notice thereof.
City shall have the option, at its sole discretion and without cause,of
terminating this Agreement by giving seven(7) days'prior written notice to
Consultant as provided herein. Upon termination of this Agreement, each party
shall pay to the other party that portion of compensation specified in this
Agreement that is earned and unpaid prior to the effective date of termination.
In the event of termination,Consultant shall deliver to City, copies of all
reports,documents, and other work performed by Consultant under this
Agreement.
21. COMPLIANCES:
Consultant shall comply with all state or federal laws and all ordinances,
rules and regulations enacted or issued by City,including any applicable
provisions of the Labor Code relating to the payment of prevailing wages.
22. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of
the State of California excepting any choice of law rules which may direct the
application of laws of another jurisdiction. The Agreement and obligations of the
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Jana Sokale Agreement
parties are subject to all valid laws, orders,rules, and regulations of the
authorities having jurisdiction over this Agreement(or the successors of those
authorities.)
Any suits brought pursuant to this Agreement shall be filed with the
courts of the County of Santa Clara,State of California.
23. ADVERTISEMENT:
Consultant shall not post,exhibit, display or allow to be posted,exhibited,
displayed any signs, advertising, show bills, lithographs,posters or cards of any
kind pertaining to the services performed under this Agreement unless prior
written approval has been secured from City to do otherwise.
24. WAIVER:
A waiver by City of any breach of any term, covenant, or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of
the same or any other term, covenant, or condition contained herein,whether of
the same or a different character.
25. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every
kind or nature whatsoever between the parties hereto, and all preliminary "
negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions
hereof. Any modification of this Agreement will be effective only by written
execution signed by both City and Consultant.
26. GIFTS:
A. Consultant is familiar with City's prohibition against the acceptance of
any gift by a City officer or designated employee, which prohibition is found in
City Administrative Procedures.
B. Consultant agrees not to offer any City officer or designated employee any
gift prohibited by the Administrative Procedures.
C. The offer or giving of any prohibited gift shall constitute a material breach
of this Agreement by Consultant. In addition to any other remedies, City may
have in law or equity, City may terminate this Agreement for such breach as
provided in Section 19 of this Agreement.
27. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the
Agreement shall be deemed to be enacted herein, and the Agreement shall be
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Jana Sokale Agreement
read and enforced as though each were included herein. If through mistake or
otherwise, any such provision is not inserted or is not correctly inserted, the
Agreement shall be amended to make such insertion on application by either
party.
28. CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of
the Agreement and in no way affect,limit or amplify the terms or provisions of
this Agreement.
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Jana Sokale Agreement
P.O.No.:
IN WITNESS WHEREOF,the parties have caused the Agreement to be
executed.
CONSULTANT CITY OF CUPERTINO
A Municipal Corporation
Jana Sokale Environmental Planning
By By
Q Ti Borden,Director of Public Works
Name
Date v
Title ?Po K C- :P e-
Date
Tax I.D. No.: ®33-3j--9 4/,*
APPROVED AS TO FORM:
Address: 22 ei s.-
C4- a
Car Korade, City Attorney
ATTEST:
Grace Schmidt, City Clerk
Contract Amount: $20,000
Account No. : Z oo-2 D 6,q 7C- 70--
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Jana Sokale Agreement
EXMBIT A
SCOPE OF SERVICES
Stevens'Creek Trail—Grade Separation Study
for Stevens Creek Boulevard and McClellan Road
This proposal is for a feasibility level study ofpotential grade separations for the Stevens Creek Trail at
Stevens Creek Boulevard and McClellan Road.The investigation will review five locations for a trail
underpass or tunnel.The anticipated locations include:
1.A tunnel to the haul road beneath McClellan Road;
2. A complete replacement bridge with a trail underpass ofMcClellan Road;
3. A tunnel on the west side of Stevens Creek Blvd.Bridge;
4. A tunnel beneath Stevens Creek Blvd.from west ofPhar Lap;
5. A tunnel beneath Stevens Creek Blvd.from east of Phar Lap toward the Blue Pheasant Restaurant.
Basic Services shall include all professional services required to perform the scope ofwork outlined
herein.
Task A: Project Management
1. Provide general project management and communication with City staff and subconsultants.
Task B: Data Collection,Site Visit and Base Mapping
1. Review the site topographic survey/existing conditions data that has been developed for the
previous projects.
2. Review background materials supplied by the City including as-built drawings,flood maps,
corridor master plan and other plans.
2. Conduct a visit the site to photograph,confirm and assess the existing conditions data provided by
the topographic survey.
3. Prepare digital base sheet using the available topographic data,aerial images and site survey.
Task C: Trail Alignment Options with Maps and Cross-Sections
1. Evaluate the five locations for trail feasibility based upon existing topography,utilities,roadway
configurations,flooding and habitat sensitivity.
2. Prepare plan views,cross sectional views and rough order of magnitude cost analysis for each of
the feasible grade separation areas.
Task D: Handout of Alignment Options
1. Create a handout that summarizes each of the feasible options and briefly identifies that reasons the
other sites were deemed infeasible.
Task E: Address Staff Comments and Make Revisions
1. Address staff comments and integrate revisions into the handout,maps,cross-section and rough
order of magnitude cost estimates.
ESTIMATED FEE 18,910.00
ADDITIONAL SERVICES,Allowance 1.090.00
TOTAL NOT-TO-EXCEED FEE 20,000.00
FEE PROPOSAL.
The cost for basic services will not to exceed$18,910 without prior written authorization.An allowance
of$1,090 for additional services,to be expended upon written authorization by the City,is included. The
total contract cost for the services described above will not exceed$20,000.The City of Cupertino will be
billed on a time and materials basis in accordance with the attached Fee Schedule.
EXHIBIT B
SCHEDULE
Stevens Creek Trail—Grade Separation Study
for Stevens Creek Boulevard and McClellan Road
We will be able to complete the grade-separation analysis,maps,cross-sections and summary handout
within approximately eight to ten weeks ofreceiving a notice to proceed. Completion of this study will be
dependent upon receiving timely comments from Cupertino staff on the draft materials.
Project Milestone Week of Completion
Notice to Proceed June 15,2015
Receive Background Information from City staff June 15,2015
Review Background Materials and Prepare Base Sheets July 6,2015
Conduct Site Visits to Assess Feasibility July 13,2015
Prepare Plan Views,Cross-sections,Rough Order ofMagnitude Costs July 20,2015
and Summary Handout
Submit Draft Materials to City for Review July 27,2015
Address Staff Comments,Prepare and Submit Final Feasibility August 17,2015
Assessment Materials
EXHIBIT C - COMPENSATION
LEnSvioronmenStevensCreekTrailGrade-Separations Study-Cost Estimates Mark Thomas&Company Hill Associates
TOTAL
TASK/FEE BREAKDOWN Po Mike B Peter P Bruce Dominic BY
PHASE
1. PROJECT START-UP and IDENTIFICATION OF ALIGNMENT ALTERNATIVES
A Management _ 855
B Conduct Site Visit&Data Collection 2,900
C Develop Trail Alignment Options and Prepare Maps and Cross-Sections
1. E"Iellan
lellan-Tunnel to Haul Road 2,285
2. McClellan Road Bridge Replacement 2,500
j Varian ParkAlignment-Tunnel on West Side of Stevens_Creek_Bridge_ 2,735
West Phar Lap Approach to Stevens Creek Blvd.-_Tunnel beneath Phar Lap and SC Blvd. 2,385
5.East Phar Lap Approach to Stevens Creek Blvd-_Tunnel toward Blue Pheasant 1,935
D Prepare Handout Highlighting Feasibili Features and Foot Tint Integration into Corridor Mastel Plan 810
E Address Staff Comments and Make Revisions 2,505
TOTAL AMOUNTS $3 240 $4,950 $2,365 $4,900 $1,650 $1,805 $18,910d.
Four Cities Coordinated Stevens Creek Trail FeasibilityStudy Page 1 of1