TICC 06-03-2015 TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
June 3, 2015, 7:00 p.m. -
Conference Room A, City Hall
MINUTES
'CALL MEETING TOz ORDER. ,
Chair Rod Livingood called the meeting to order at 7:05 PM
ROLL CALL
Commissioners present: Rod Livingood; Shishir Chavan.(Left at 8:01), Wallace Iimura,
Keita Broadwater, Vaishali Deshpande
Commissioners absent: None
Staff Present: Mariyah Serratos
Guests: Mike Jerbic
APPROVAL OF MINUTES
1. Commissioner Iimura motioned to approve the minutes. Commissioner Chavan seconded the
motion. All in favor 5-0.
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any
matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state
law will prohibit the commission from making any decisions with respect to a matter not listed on
the agenda.
Commissioner Chavan pointed out the effectiveness of having the packets-the weekend before the
meeting.
WRITTEN COMMUNICATIONS
04/1/15 U-Verse Programming;Changes
05/14/15 U-Verse Programming Changes
UNFINISHED BUSINESS:
3. Regarding cellular city-wide coverage Commissioner Broadwater discussed the key information
tools necessary to measure cell phone coverage., These.tools are built into cell phones and it is
possible to use a mobile app to helpmeasure cell coverage in different.areas. Commissioner
Broadwater suggests driving around the.city to take AM and PM measurements. In order to
streamline the process Commissioner Broadwater suggested either crowd sourcing or having
volunteers assist the commission. Commissioner Livingood points out.the many factors that
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should be taken'into account for this project, which include, looking at the 4 different band
coverages, both indoor and outdoor. IT Manager Mariyah Serratos will create a list of.apps and
services to crows source data points for coverage using the tools that Commissioner Broadwater
had suggested. Commissioner Livingood suggested instead of using city tools it would be
beneficial,to find staffing through professional proposals. Commissioner Broadwater and Mrs.
Serratos will work on a project plan for.vendors to create coverage map which will,include all
bands, carriers, location of all towers, indoor and outdoor. Commissioner Livingood will be
bringing a coverage map to the.next meeting and present the information to the Commission. The
TICC suggests that GIS technician Teri Gerhardt contact her GIS vendor ESRI to see if they have
created coverage maps for other cities before. Mrs. Serratos will look into what other cities
mapping capabilities are for coverage.areas. Commissioner Livingood will look into requesting
Crown Castle to look into piecing out the coverage map. Mrs. Serratos will.send a copy of the
Crown Castle Proposal to the TICC.
4. In regards to the TICC meeting frequency the commission agrees to continue the meeting
frequency as is, which is once a month with every other month with staff.
5. There were no current updates on the IT Strategy Plan.
6. Regarding the TICC and Public Safety Commission joint public meeting on technology security,
the TICC and Public Safety Commissioner Mike Jerbic agreed to plan a public meeting
surrounding the topic of technology safety, which includes topics,such as identity theft.
Commissioner Deshpande will create a plan and timeline for the education event.. The proposed .
'speakers for the event will be the teen commissioner, TICC, Public Safety, and Sheriff's
department.
OLD BUSINESS:
7. Commissioner Livingood brought in his drafted copy of the CPUC letter.for approval'to forward
'to council. Commissioner Iimura motioned to send the letter to staff for approval. Commissioner
Broadwater seconded the motion the motion was carried 4-0 (Commissioner Chavan absent).
Mrs. Serratos will talk to Public Affairs Director Rick Kitson regarding putting the review on a
future council meeting.
S. Mrs. Serratos provided updates on what the IT Department has been working on. These projects
include: the continued implementation of the Virtual Desktops, bandwidth expansion of the net,
and city owned fiber to city buildings. The TICC agreed that more money should be dedicated to
staffing in the IT budget. In response to that Mrs. Serratos will,look at the metrics of staffing and .
spending based on other cities of similar size.
NEW BUSINESS:
9. After discussion, the working group sub teams will be a cellular sub-group, which will include
Commissioner's Livingood and Iimura. They will continue to get information from Planner Colin
Jung. Commissioner Chavan will continue his Smart'Cities sub-group. A new sub-group will be
tech education, which will include security awareness. It will include continued information on
how the city uses constituent's information and protect theirprivacy.
REPORTS
10. Will reschedule meeting with Angela Kung from AT&T to the next meeting.
11. Commissioner Iimura gave report on the Mayor's meeting with the Commissioners. Mayor Rod
sinks led a discussion on transportation-regarding route 85 and the lawsuit that Cupertino and
surrounding cities are entering into against the VTA. They also discussed the decisions of the
Mountain View City Council regarding Google and Linked In.
MISCELLANEOUS
12. Reviewed Activities Calendar
13. Reviewed Action Items list and the update is that Commissioner Livingood will follow up with
Mr. Kitson regarding the Everbridge policy. Commissioner Livingood will also contact Rick
about reaching out to Comcast to set up a time when they would be able to speak to the TICC.
August is the target month the TICC agreed upon.
ADJOURNMENT
14. Commissioner Iimura moved for adjournment. Commissioner Deshpande seconded the-motion.
Vote 4-1 (Chavan Absent). Meeting adjourned at 9:04pm.
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SUBMITTED BY: APPROVED BY:
Colleen Lettire Reco ding Secretary od Livingoo air