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CC 10-03-03CITY OF cupertino ROLL CALL APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Friday, October 3, 2003 City Council members present: Mayor Michael Chang, Vice-Mayor Sandra James, and Council members Patrick Kwok, Dolly Sandoval and Richard Lowenthal. Council members absent: none. Staff present: City Manager David Knapp; Administrative Services Director Carol Atwood; City Attorney Charles Kilian; Public Works Director Ralph Quall; City Planner Cynthia Wordell; Parks and Recreation Director Therese Smith; Community Relations Coordinator Laura Lee; Secretary to City Manager Linda Lagergren; Capt. John Hirokawa, Santa Clara County Sheriff's Office; and City Clerk Kimberly Smith. CALL TO ORDER At 1:00 p.m. Mayor Chang called the meeting to order in the Blackberry Farm Retreat Center, 21975 San Femando Ave, Cupertino. ORAL COMMUNICATIONS - None NEW BUSINESS 1. Status of City Council goals. Staff reviewed the status of the City Council's goals for 2003-2004 attached and incorporated as a part of these minutes. RECESS Council was in recess from 3:20 p.m. to 3:40 p.m. CLOSED SESSION At 3:40 p.m. Council went into closed session for a performance evaluation of the City Manager pursuant to Government Code Section 54957. At 5:30 p.m. Council reconvened in open session and announced that no action had been taken. October 3, 2003 Cupertino City Council Page 2 ADJOURNMENT At 5:30 p.m. the meeting was adjourned. Kimberly'Smit~V"C~y Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments 1. Library and Civic Center Under construction on schedule. Scheduled completion of project 10/04. )~ Financing mechanism in place (6/02) )~ Automated Checkout Machines Four automated checkout machines The Cupertino Library has the highest self- have been installed, checkout usage in the SCC system, representing 24% of check-out, or 412,000 items per year. 2. Trails Plan ~ Stevens Creek Corridor Plan The Stevens Creek trail is a single On Sept. 15 the City Council directed staff to component of the Stevens Creek continue to work on the corridor plan including: Corridor Plan. On 9/15/03 the · Year-round use Council directed that the trail · Incorporating a multi-use trail through the corridor should be · Working with the Cupertino Historical multi-use. Society on the Center for Living History · Reducing the size of the picnic grounds · Changing the fee collection system Staffwill return with a financial report on the picnic grounds on October 6. ~ Implement San Tomas/Saratoga Creek Plan Completed and opened Feb. '03. · Street segment, signs and striping (9/01) · Bridge and creek segment, through Barfington neighborhood (1/03) City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments Youth Issues )~ Skateboard Park Teen Commission Teen Center The Sk8mobile is now in use 7 days/wk; Monday through Thursday at Creekside Park and Friday, Saturday, Sunday at Valley Church. The 2003-04 Teen Commission was sworn in on September 9. Opens Feb. '04. The Sk8mobile is now free and unstaffed and is receiving much more use, particularly at Creekside. The Teen Commission began work on famishing the Teen Center and are visiting other teen centers for ideas. The 2003-04 work program also includes developing the code of conduct and regulations for use of the center and program development and marketing. They will continue with other projects such as adopting a family and, if the economy permits, sponsoring a teen job fair. The Teen Center is included in the Sports Center remodel. 4. Pursue "Downtown" Opportunities > Develop a plan for the Crossroads block of Stevens City Council authorized the 81% of May 3, 2002, Community Congress Creek Boulevard from De Anza Boulevard to amendments to the Heart of the City respondents agreed with developing a Stelling Road. plan on January 22, 2002. downtown village in Cupertino and 75% of the June 2002 Community Survey respondents supported creating a downtown The Crossroads Streetscape plan in the Crossroads area. went to the Planning Commission in Fall 2002, and was continued to enable the General Plan Task Force to consider height and setback recommendations. > Work with the Town Center developer to plan a Phase One of the Town Center plan mixed used walkable plan was approved by the City Council in Hunter/Storm scaled back the plan but August 2002. Applicant intends to retained the mixed-use concept. follow with master plan approval in first quarter 2003. 5. Street Safety - Walkable Community The following projects incorporate walk- ~' Ensure that "walkable city" concept is present in City Center Pedestrian Plan draft ability components. went to the City Council on October · Orion Lane-creek trail segments all City developmenffredevelopment projects 6, 2003. · Rodrigues Avenue - creek trail segments On Sept. 15, 2003, the City Council · Astoria on Imperial Avenue included a authorized the Ped/Bike Bubb to Imperial trail Commission to study Regnart Creek · City Center- public access Trail segments from Blaney Avenue · Tra Vigne - public access to Pacifica Avenue. · Saron Gardens - public access · Town Center public access Oaks Shopping Center - public access 6. Building Community/Unity )* Continue to offer opportunities and programs to City support for 5Cs programs and Diverse programming is ongoing. address the needs of our diverse community ethnic festivals is ongoing. Neighborhood block leader program Training for new and existing leaders is now supports 64 leaders, ongoing. )* Continue international film and music series The 3-day series averaged approximately 400 each night. Library meeting held on 2/7/02. } Hold public forums in other languages for major capital improvement projects City fimding and staff support )* Assist ad-hoc committee with first annual New provided. Year Festival & Parade (02/03) Senior Center Newsletter is printed )* Evaluate methods for communicating in English & Mandarin. City staff is providing translation and (electronically and in writing) to non-English Emergency Preparedness interpretation services for publications and speaking population regarding crime prevention, instructions are printed in multiple resident service requests. emergency preparedness and civic activities, languages. 7. Economic Development City Council has approved the The General Plan update will consider policies ~ Encourage healthy environment for retail growth following projects expanding the encouraging active commercial uses such as City's retail space by more than bookstores, coffee shops and restaurants. 75,000 square feet: Verona (City Center) A full-scale revenue/cost analysis has been Tra Vigne prepared for the General Plan Task Force to Marketplace address development impacts. BJ's Restaurant & Brewery Pasadena Mixed Use Helios Restaurant Monica Villa City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments VALLCO Fashion Park ("Plaza Cupertino") Redevelopment Add revenue enhancement incentive policy component of review for new development Evaluate transit/transportation implications of economic development strategy Library Coffee Shop Town Center Vallco was purchased in June 2003 and the new owners are seeking to install a 1,300 seat banquet style restaurant, re-tenanting of the lower level, adding theaters and are evaluating long range redevelopment plans. Major projects include an economic assessment of potential revenue generation possibilities General Plan circulation element will evaluate transportation implications of new development. HP has relocated several sales offices to its Cupertino location. Borland Software moved a significant Silicon Valley office into the City Center City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments 8. General Plan The Administrative Draft of the Staff held General Plan orientation meetings ~' General Plan Administrative Draft (6/02) General Plan was completed and with PC, P&R, BPAC, Housing Committee, ~ Adopt plan (9/02) distributed for public review in the the business community and held a general beginning of January 2003. community meeting. CC/PC study sessions held in February and March 2003. May 3, 2002, Community Congress focused or~ the General Plan update. Appointed 74 member GP Task Force. Task Force met from June - October 2003. Task Fome recommendations will be presented to City Council following completion of their deliberations 9. Public Safety ~' Review traffic safety issues Monta Vista Safe Routes Project Cupertino High School grant for $405,000 · Safe routes to school program (Monta Vista completed 11/01 approved. Design Fall '03 for completion in 9/01 and Cupertino High Schools 11/03) Spring '04. Garden Gate grant for $185,000. Still pending approval by Caltrans. · Review traffic safety for pedestrians Completed Final Pedestrian Transportation Guidelines to BPAC and Council 3/02 )~ Continue emphasis on Neighborhood Watch 44 active Watch Groups represent 151 residential streets. Held 38 Neighborhood Watch meetings. 11 ! meetings were new groups to the , program and 27 of them supported existing groups or revitalized inactive groups. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments Establish an eCap Merchant Watch Program Continue emphasis on Emergency Response (ER) and Preparedness · Continue expanding of the CERT program · Develop High School ER Training · Ensure ER Training for City staff Provide an alert email system for businesses in the City, similar to the Neighborhood eCap Program. · Increased from 4 to 5 CERT classes/yr. · Conducted five first aid and five CPR classes · Implemented a Disaster Council/Citizen Corps Council · Organized two new neighborhood CERT teams. · Developed a model ER program with Monta Vista High School students · Updated Emergency Plan 12/02 · Mandated SEMS training; First Aid and CPR to staff Total of 500 residents trained in CERT. Total of 200 citizens trained. Enables community members to participate in emergency planning. Total of 10 neighborhoods trained. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments · Offer ER skills to 6~ to 12~ grade · Develop City Evacuation Plan · Ensure ER Training for business/schools Expand Volunteer Program · Conducts on-going EOC drills · Offer Kaleidoscope Program 3 times/year · Project begins early 2003 · Meet monthly with local business/school emergency planners and District officials Ongoing expansion of volunteer programs with Leadership Cupertino, TLT, CERT and Neighborhood Watch. Sheriff's volunteer program in Cupertino has begun. Five volunteers work on the Neighborhood Watch program exclusively. E-mail system to Neighborhood Watch participants was activated and to date we have 1200 e-mail alert subscribers. Total of 150 students trained to date. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments 10. Affordable Housing ~ Provide housing opportunities for Cupertino The Housing Element increased the The Santa Clara County Housing Trust Home workers BMR requirement from 10% to Ownership Assistance Program is applicable to 15%, and identified sites for Cupertino teachers and other public service additional housing units, workers. >' Review Below Market Rate Program criteria BMR manual was updated in November 2002. } Teacher housing assistance programs City Council appropriated $220,000 Contract is being negotiated with · Develop teacher housing assistance program for a down payment assistance Neighborhood Housing Services of Silicon (09/02) program for teachers. Valley and teacher outreach is projected for October 2003. } CCS Affordable Housing Project CCS 24 unit affordable housing units and offices were completed in January 2003 11. Annexation ~' Monta Vista Monta Vista annexation process will July '02 staff began the process of · Annex pockets using island annexation be evaluated in Winter/Spring 2002. coordinating with Santa Clara County, procedures (6/02) preparing maps and identifying issues that ~ Creston Lot by lot Creston annexations are need to be addressed in the "Annexation · Annex individual contiguous parcels when on-going when major redevelop- Answer Book." Staffheld information redevelopment occurs ment of a home is proposed, meetings with residents of Monta Vista and is City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments conducting an informal survey. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments 12. Sports Center Building Strategy } Complete ADA requirements and various other Under construction. Currently, construction is three months ahead modifications and upgrades Reopening scheduled for Feb. '04. of schedule. 13. Four Seasons Corner and Intersection "Gateway" Under construction. Completion scheduled for March '04. 14. School Partnerships The field house project is slightly Liability language in the agreement is under } Pursue partner opportunities with the three school behind schedule but should be discussion with the Districts attorneys. districts including: completed by the end of October. · Pool The Teacher Down Payment · Gym Assistance program has been · Traffic and parking approved. Staff is working on a Senior/Teacher Matching program. · Teacher housing The Public Safety Commission is working on improving traffic in the tri-schools neighborhood. The Safe Routes to Schools projects have proceeded with excellent cooperation between the City and Monta Vista, Cupertino and Garden Gate. City Council Goals 2003 -2004 October 2003 Update Project Goal Status Comments De Anza/City recycling program - the City gives De Anza used computers and De Anza refurbishes them. 15. Senior Issues ~ Explore Senior Commission Resolution establishing the Senior Commission scheduled for the October 6~ Council meeting. 16. Internal Improvements City Council and Planning Commission packets and minutes are now on the web (also two years history) New Commissioners Handbook Access Cupertino tracks contacts with the City Video Streaming Program evaluation of Parks and Recreation programs