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FAC 07-22-03CITY OF CUPEPxTINO CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES FINE ARTS COMMISSION Regular Meeting, July 22, 2003 Conference Room A, City Hall 10300 Torre Avenue, Cupertino, CA 7:30 p.m. (408) 777-3223 AGENDA 1. Minutes of the regular meeting of June 24, 2003. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS COMMISSIONER AND LIAISON REPORTS 2. Monthly meeting with Mayor Chang (3rd Tuesday at 5 p.m.) · July and August meetings have been cancelled. · Shirley Lin-Kinoshita will attend September meeting NEW BUSINESS 3. Distinguished Artist of the Year award (Kundargi, Orr, Young) · Confirm award date, location, and presenter (Lin-Kinoshita · Feasibility of arranging for an exhibition 4. Consider cancellation of August 26 meeting (week prior to Memorial Day weekend) UNFINISHED BUSINESS 5. Consider amendments to Guidelines for Selecting Public Art 6. Art and Wine Festival of July 19-20. · Analysis of outreach and ideas for next time July 22, 2003 Cupertino Fine Arts Commission Page 2 STAFF REPORTS 7. Status report on City Center Park project and sculpture "Perspectives" by Roger Berry · Report on bid opening and award 8. Committee Roster (information item) NEWS ARTICLES 9. Media coverage ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. CITY OF CUPER,.TINO DRAFT MINUTES FINE ARTS COMMISSION Regular Meeting June 24, 2003 CALL TO ORDER At 7:40~.m., Chairperson Shirley Lin-Kinoshita called the meeting to order in the City Manager's Office, 10300 Torre Avenue. ROLL CALL Present: Chairperson Shirley Lin-Kinoshita, Commissioners Nancy Canter (7:45 p.m.), David Kim, Janet Mohr, Carl Orr, and Rita Young (7:45 p.m.). Commissioners absent: Hema Kundargi. Staff present: City Clerk Kimberly Smith APPROVAL OF MINUTES 1. Minutes of the regular meeting of May 27, 2003. Carl Orr and David Kim moved and seconded to approve the minutes as presented. The motion carried unanimously, with Hema Kundargi absent. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS Nancy Cantor distributed a flyer listing the exhibit schedule for the Euphrat Museum of Art for the calendar year. COMMISSIONER AND LIAISON REPORTS Monthly meeting with Mayor Chang (3rd Tuesday at 5 p.m.) · Written report from Janet Mohr on the June meeting · July and August meetings have been cancelled. NEW BUSINESS Report from the ad hoc committee members for the Distinguished Artist of the Year award (Kundargi, Orr, Young) · Select recipient · Select award date and location · Consider feasibility of arranging for a performance/exhibition Janet Mohr moved and Nancy Cantor seconded to accept the committee's recommendation to select Constance Guidotti as the Distinguished Artist for 2003. The City Clerk will send written notification, and Chairperson Lin-Kinoshita will contact her by phone to confirm if she is available to accept the award at the Shakespeare performance on August 9 and if her work can be seen in the community. The City Clerk will also determine if the lobby would June 24, 2003 Cupertino Fine Arts Commission Page 2 be available on the evening of August 18 (or longer) in case she would like to display some of her artwork. Request for a Fine Arts Commissioner to serve as one of the judges for a teen photography contest at the Cupertino Library, "Teens View the Many Faces of Cupertino." Judging will take place in September in two categories, age 13-16, and 17-19. Contact Gayathri Kanth 446-1677 ext 3312. Janet Mohr volunteered to serve as a judge, and will contact Ms. Kanth directly. Nancy Cantor will be the alternate judge if necessary. UNFINISHED BUSINESS 5. Status report on the Art and Wine Festival information booth. The event is July 19-20. The City Clerk and Commissioner Janet Mohr will collaborate on materials to be distributed at the information booth. The other commissioners agreed to the following schedule: Saturday morning, set-up by Carl Orr and booth staffed by Shirley Lin- Kinoshita. Saturday afternoon, booth staffed by Hema Kundargi (Carl Orr will confirm this time with her) and Nancy Cantor is available as backup. Sunday moming, booth staffed by David Kim and Rita Young in the morning, and Nancy Cantor and Carl Orr in the afternoon. Finalize the General Guidelines for Selecting Public Art · Report from ad hoc committee (Mohr, Lin-Kinoshita, and Canter) · Review sample materials (Canter) The subcommittee members said that they had not had an opportunity to update the materials, and asked that it be pulled from the agenda until further notice. STAFF REPORTS Status report on "Perspectives" sculpture by Roger Berry · Bid opening for park July 9, award of bid July 21 The Commission suggested that when the park is opened and/or sculpture is unveiled, VIP invitations should include past Distinguished Artists and Fine Arts Commission members. 8. Update on city budget 9. Committee Roster (information item) NEWS ARTICLES 10. Media coverage ADJOURNMENT To: Cupertino Fine Arts Commission From: Dr. Nancy Canter Date: July 8, 2003 Subject: Additions to General Guidelines for Selecting Public Art Adopted May 28, 2002. *May want to break out GOALS from the header BACKGROUND ACQUISITION PROCEDURES All potential acquisitions, whether gifts, donations, purchases, commissions, loans of works of art to the city of Cupertino must be reviewed by the Fine Arts Commission and (city council, mayor, general manager????) GUIDELINES *May want to include: Works of art should not be accepted if the city couidn 't provide for the storage, protection and preservation of the work under conditions that ensure its availability to the public, and insure its permanency in the cities collection, INSURANCE: is the city self-insured TITLE: to the work of art acquired shall be transferred to the city of Cupertino. COPYRIGHT: Works of art acquired through the process defined in acquisition procedures shall effect a copyright agreement with the artist prior to acquisition so that the city can arrange to use reproductions of the work for publicity, and professional purposes without infringing on the artist's copyright. Institutions or individuals interested in reproducing works of art in the city of Cupertino collection shall contact .(whom) in writing to request reproduction privileges. DOCUMENTATION and MAINTAENCE of the Collection The Fine Arts Commission will develop and maintain the archives and records complete documentation of each work of art in the city's collection. Information to include: Photograph of work o fart provided by artist Condition report Description of work provided by artist Recommended care and maintenance provided by artist Appraisal of work if available-provided by the artist Pg. 2 Identify the location and the date of installation Record of the purchase expense and all correspondence ACCESS TO WORKS OFART Works of art from the city collection shall be on public view located in public locations accessible to members of the public at ali times. *sometimes cities place works of art in private offices ? PLA CEMENT The Fine Arts Commission shall take into consideration the site map of proposed city locations for artwork when placing artwork throughout the city of Cupertino. METHODS OF ACQUISITION Direct purchase Direct commission Gift or Donation Temporary loan Permanent loan Competition DEACCESSION OF WORKS OFART Works of art which are the property of the city of Cupertino may be deaccessioned only according to city policy and only for the purpose of benefiting the collection. *sometimes cities sell of artwork for financial gain. Funds received from the public sale of works of art from the collection will be used only to benefit the collect ion of art for the city. Proceeds frotn the deaccession will be directed back to the purchase of works of art for the collection or to the conservation of objects in the collection. Cupertino Public Art Program General Guidelines for Selecting Public Art Prepared by the City of Cupertino Fine Arts Commission Adopted May 28, 2002 Cupertino Public Art Program General Guidelines for Selecting Public Art Background The City desires to acquire art for its permanent collection of sited works, permanent portable collection, and temporary collections. The Commission desires to create a visual identity for the City by placing artworks in various locations. The Commission has in the last year begun to lay the groundwork for selecting public artworks by drawing up policies and setting clear guidelines and objectives. The Commission will be proposing a One Percent for Art program as part of the General Plan update to fund and ensure the City's long-term goal of placing artworks in the City. The Commission is currently researching potential sites on public lands to place completed artworks or to commission artworks in the near future. Guidelines The following guidelines are meant to assist in the selection of sited works: Sited works will be appropriate to the location, i.e. be proportionate in size and be integrated into the environs or architecture. To ensure excellence in the work's physical embodiment of the principles of design, the involvement of a peer professional in aesthetic decision-making is desirable. Sited works may reflect the history and culture of the area. Various visual media and materials both traditional and non-traditional will be considered. Durable materials with minimum maintenance requirements and maximum resistance to vandalism will be required. An artist will have proven ability and experience in designing, managing and producing hands-on large-scale integrated artwork. Selection of artists will not be restricted by age, gender or ethnic background. Public liability and environmental concerns will be addressed. The de-accessioning or removal of an artwork will follow legal procedures and protect both artist and City from liability. Where public funds are used, the community surrounding the future art may be invited to participate in helping to select the art and helping to generate community acceptance. A timeline will be designed to provide adequate time to coordinate and educate parties involved and to structure the overall plan for a project. It is desirable to involve the selected artist andior a public art consultant on a project design team at the conceptual phase of architectural planning. This will help to fully integrate art works into building projects, to help to provide developers with a positive experience and to help to prevent expensive retrofitting later. If an artist has not yet been selected, the consultant will offer art options and selection procedures. The function of the consultant will be to foster communication among people with differing backgrounds (e.g. artist, developer, planner, public works, architect, landscape architect, engineers, attorney, community), to manage the fabrication/installation processes and to promote integration of art with the environs. They will also keep the project on track, on time and on budget. COMMITTEE ROSTER Cupertino Fine Arts Commission updated 7/17/03 Committee Name Members ~/Notes Status (alt are M ~c committees) Mayor's Tea Any available member Monthly meeting with Third Tuesday of the month, 5:00 p.m. Conference Room A. may attend Mayor and representatives of all boards and commissions Distinguished Artist Constance Guidotti selected, will accept plaque at Shakespeare. of the Year 2003 Shirley will present. Arrangements have been made for a one- month exhibition at Quinlan Center. Art in Public Places Young Criteria for Selection of Public Art adopted. Amendments to be Canter considered March 2003 regarding accepting and de-accessioning loans and gifts. 1% for Art Kinoshita Work with Planning, Proposed text submitted to Planning Department as part of -Orr Finance to develop General Plan update process. Council will review & adopt late program, forms, etc. in 2003 Grants Committee Mohr Awards made. (Spring 2003) Orr Canter Grants Committee No grant funds available for FY 2003 (Fall 2003) City Cemer Plaza/ Bid opening held July 15, Council to award bid on August 4. Sculpture Park should be completed Fall 2003. PUBLIC WORKS, TERRY "Perspectives" GREEN, IS PROJECT MANAGER Suggestions for later in process - Fac may wish to give suggestions re "grand opening" celebration to GreenEuphrat offered to provide assistance on this project or any other Other agency contacts: collaboration. Keep PIO Rick Kitson informed. Frank delinch (P&R) Don Bragg, Prometheus Cypress Hotel Art & Wine Festival Carl Orr Obtain booth, collect 2003' Janet Mohr and prepare materials Info booth Shirley Lin-Kinoshita for distribution to (formed 3-25-03) public at event Fine Arts Grants - Shirley Lin-Kinoshita No grant funds available for FY 2003 high school Janet Mohr category Rita Young Library Art (P-hetp~ Will monitor progress of library plans and identify potential art Opportunities locations and media 2003 Cherry Kundargi was lead in 2001 and 2002. Blossom Festival Children's Art Past activity: First year was a competition, 2nd year was an Display exhibit of 4 Seasons comer, Each model received a $45 stipend, schools got plaques totaling about $400. Third and fourth years were felt banners. Interest waning, too time-consuming on part of FAC to finish/install/teardown. 3rd and 4th years were felt banners made by students. 5th year was an art exhibit - creation supervised by Euphrat Arts in Schools programs This is 6th year, again Euphrat is overseeing the project, which will be 2-d and 3-d projects in the theme of"Stevens Creek, Naturally", about indigenous plant, animal and insect life of the creek. Euphrat Family Day Cancelled for this year. Instead, Euphrat held a hands-on art and April 1 2003 an information booth, FAC created brochures and flyers of upcoming recreational and art events for the booth at the Flea Market on April 5. Student Artist of 2002 was handled by a different agency. Unknown if the the Year, 2003 commission will be asked to participate in 2003 Update Guidelines Janet Mohr General Guidelines for Selecting Public Art for Selecting Public Nancy Canter · Consider additional wording to accept donations and Art Shirley Lin-Kinoshita de-accession works of art. (created 3-26-03) Nancy Canter will provide some sample wording based on DeAnza College policies. Construction Fence Shirley Lin-Kinoshita Lead role taken over by Council woman James. Student Art Hema Kundargi (created 3-25-03)