11-03-15 Searchable packetCITY OF CUPERTINO
AGENDA
Tuesday, November 3, 2015
10350 Torre Avenue, Council Chamber
CITY COUNCIL
6:45 PM
Special Televised Meeting (6:45)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY
COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City
Council is hereby called for Tuesday, November 3, 2015, commencing at 6:45 p.m.
in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, California.
Said special meeting shall be for the purpose of conducting business on the subject
matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
Community Hall Council Chamber, 10350 Torre Avenue
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Present Emerging Artist Award to Claire Kuan
Recommended Action: Present Emerging Artist Award to Claire Kuan
2.Subject: a. Presentations from delegations to Toyokawa and Copertino Sister
Cities and students who hosted Toyokawa delegates; and b. Presentation of
Hsinchu Sister City delegation gift
Recommended Action: Receive presentations
3.Subject: Update from the Public Safety Commission
Recommended Action: Receive update
4.Subject: Update from the Technology, Information, and Communications
Commission
Recommended Action: Receive update
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November 3, 2015City Council AGENDA
5.Subject: Update from the Bicycle Pedestrian Commission
Recommended Action: Receive update
6.Subject: Safe Routes to School Update
Recommended Action: Receive update
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on
any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases,
State law will prohibit the council from making any decisions with respect to a matter
not listed on the agenda.
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a
member of the public, it is requested that items under the Consent Calendar be acted on
simultaneously.
7.Subject: Approve the October 20 City Council minutes
Recommended Action: Approve the minutes
A - Draft Minutes
8.Subject: Accept Accounts Payable for the period ending September 25, 2015
Recommended Action: Adopt Resolution No. 15-094 accepting accounts payable
for the period ending September 25, 2015
A - Draft Resolution
B - AP Report
9.Subject: Accept Accounts Payable for the period ending October 2, 2015
Recommended Action: Adopt Resolution No. 15-095 accepting Accounts Payable
for the period ending October 2, 2015
A - Draft Resolution
B - AP Report
10.Subject: Accept Accounts Payable for the period ending October 9, 2015
Recommended Action: Adopt Resolution No. 15-096 accepting Accounts Payable
for the period ending October 9, 2015
A - Draft Resolution
B - AP Report
Page 2 CITY OF CUPERTINO
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November 3, 2015City Council AGENDA
11.Subject: Accept Accounts Payable for the period ending October 16, 2015
Recommended Action: Adopt Resolution No. 15-097 accepting Accounts Payable
for the period ending October 16, 2015
A - Draft Resolution
B - AP Report
12.Subject: Letter to the California Public Utilities Commission (CPUC) supporting
protections to its net energy metering program for rooftop solar customers
Recommended Action: Authorize the Mayor to sign a letter to the CPUC to preserve
its net energy metering program benefits for rooftop solar customers
Staff Report
A - Letter
B - Fact Sheet
13.Subject: Approve the destruction of records from the City Clerk, City Manager,
Code Enforcement, Public Works, and Recreation and Community Services
(Quinlan Community Center) departments
Recommended Action: Adopt Resolution No. 15-098 approving the destruction of
records
Staff Report
A - Draft Resolution
14.Subject: Authorize a new Chief Technology Officer/Director of Information
Services position in the salary schedule for Unrepresented Employees’
Compensation Program and approve corresponding budget amendments totaling
$148,750.
Recommended Action: Staff recommends the City Council approve the following:
1.Adopt Resolution No. 15-099 Amending the Unrepresented Employees’
Compensation Program and salary schedule.
2.Approve an increase to the FY 2015-16 Information Technology program budget
of $61,875 (610-34-310).
3.Approve an increase to the FY 2015-16 Public Affairs program budget of
$61,875 (100-30-300).
4.Approve an increase to the FY 2015-16 Human Resources program budget of
$25,000 (100-44-412).
Staff Report
A - Draft Resolution
B - Redlined Amended Unrepresented Employees Compensation Program
C - CIO/Director of Information Technology Position Description
15.Subject: 2015 Concrete Improvements Project, Project No. 2016-14
Page 3 CITY OF CUPERTINO
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November 3, 2015City Council AGENDA
Recommended Action: Authorize the City Manager to award and execute a contract
with JJR Construction, Inc., in the amount of $1,396,245 and approve a construction
contingency of $139,000, for a total of $1,535,245
Staff Report
A - Draft Contract
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
REPORTS BY COUNCIL AND STAFF
16.Subject: Construction Project Updates
Recommended Action: Receive updates
17.Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
ADJOURNMENT
Page 4 CITY OF CUPERTINO
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November 3, 2015City Council AGENDA
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6;
litigation challenging a final decision of the City Council must be brought within 90
days after a decision is announced unless a shorter time is required by State or Federal
law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested
persons must file a petition for reconsideration within ten calendar days of the date the
City Clerk mails notice of the City’s decision. Reconsideration petitions must comply
with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s
office for more information or go to http://www.cupertino.org/index.aspx?page=125 for
a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next City Council meeting who is visually or hearing impaired or has any
disability that needs special assistance should call the City Clerk's Office at
408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance.
Upon request, in advance, by a person with a disability, City Council meeting agendas
and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format. Also upon request, in advance, an assistive
listening device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Cupertino City Council after
publication of the packet will be made available for public inspection in the City
Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours
and in Council packet archives linked from the agenda/minutes page on the Cupertino
web site.
Members of the public are entitled to address the City Council concerning any item that
is described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the Council on any issue that is on this agenda, please
complete a speaker request card located in front of the Council, and deliver it to the
Clerk prior to discussion of the item. When you are called, proceed to the podium and
the Mayor will recognize you. If you wish to address the City Council on any other item
not on the agenda, you may do so by during the public comment portion of the meeting
following the same procedure described above. Please limit your comments to three (3)
minutes or less.
Page 5 CITY OF CUPERTINO
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1129 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:9/30/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Present Emerging Artist Award to Claire Kuan
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Present Emerging Artist Award to Claire Kuan
Present Emerging Artist Award to Claire Kuan
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1156 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/9/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: a. Presentations from delegations to Toyokawa and Copertino Sister Cities and students
who hosted Toyokawa delegates; and b. Presentation of Hsinchu Sister City delegation gift
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:a.PresentationsfromdelegationstoToyokawaandCopertinoSisterCitiesand
studentswhohostedToyokawadelegates;andb.PresentationofHsinchuSisterCitydelegation
gift
Receive presentations
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1135 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/5/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Update from the Public Safety Commission
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Update from the Public Safety Commission
Receive update
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1136 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/5/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Update from the Technology, Information, and Communications Commission
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Update from the Technology, Information, and Communications Commission
Receive update
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1138 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/5/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Update from the Bicycle Pedestrian Commission
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Update from the Bicycle Pedestrian Commission
Receive update
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1159 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:10/9/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Safe Routes to School Update
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:Safe Routes to School Update
Receive update
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-0698 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:2/18/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Approve the October 20 City Council minutes
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Minutes
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Approve the October 20 City Council minutes
Approve the minutes
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Tuesday, October 20, 2015
SPECIAL CITY COUNCIL MEETING
ROLL CALL
At 5:30 p.m. Mayor Rod Sinks called the Special City Council meeting to order in Cupertino
City Hall Conference Room A, 10300 Torre Avenue.
ROLL CALL
Present: Mayor Rod Sinks, Vice Mayor Barry Chang and Council members Savita
Vaidhyanathan, Darcy Paul (5:40 p.m.) and Gilbert Wong. Absent: None.
At 5:30 p.m. Council went into closed session and reconvened in open session at 6:45 p.m. in
the Cupertino Community Hall Council Chamber, 10350 Torre Avenue.
CLOSED SESSION
Mayor Sinks announced that Council held a closed session on October 19 on two items:
Subject: Public Employee Performance Evaluation (Gov't Code Section 54957) - City
Manager. Council obtained a briefing, discussed and gave direction. No action was taken.
Subject: Public Employment (54957). Title: City Attorney. Council obtained a briefing by
the recruiter and gave direction. No action was taken.
1. Subject: Conference with Real Property Negotiators (Gov't Code Section 54956.8).
Property: Cupertino Municipal Water System; Agency Negotiator: Timm Borden;
Negotiating Parties: City of Cupertino and San Jose Water Company; Under
Negotiation: Terms for City Leased Asset
Mayor Sinks announced that Council obtained a briefing and gave direction. No action
was taken.
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City Council Minutes October 20, 2015
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2. Subject: Conference with Legal Counsel-Anticipated Litigation: Significant exposure to
litigation pursuant to paragraph (2) of subdivision (d) of Gov't Code Section 54956.9:
One case
Mayor Sinks announced that Council obtained a briefing and gave direction. No action
was taken.
3. Subject: Conference with Legal Counsel-Anticipated Litigation: Initiation of litigation
pursuant to paragraph (4) of subdivision (d) of Gov't Code Section 54956.9: One case.
Mayor Sinks announced that Council obtained a briefing and gave direction. No action
was taken.
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
PLEDGE OF ALLEGIANCE
At 6:45 p.m. Mayor Rod Sinks called the Regular City Council meeting to order in Cupertino
Community Hall Council Chambers, 10350 Torre Avenue and led the Pledge of Allegiance.
ROLL CALL
Present: Mayor Rod Sinks, Vice Mayor Barry Chang and Council members Savita
Vaidhyanathan, Darcy Paul and Gilbert Wong. Absent: None.
Vaidhyanathan moved and Wong seconded to reorder the agenda to take up item number 3
under Ceremonial Matters and Presentations next. The motion carried unanimously.
CEREMONIAL MATTERS AND PRESENTATION
3. Subject: Annual update from the Library Commission
Recommended Action: Receive update
Written communications for this item include a PowerPoint presentation.
Annie Ho, Chair of the Library Commission gave an annual update via a PowerPoint
presentation. Council received the update.
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The meeting continued with the Study Session item.
STUDY SESSION
1. Subject: Study Session on potential Ballot Measures regarding Civic Center Master Plan
and Vallco Shopping District Special Area
Recommended Action: Conduct a Study Session on potential Ballot Measures
regarding Civic Center Master Plan and Vallco Shopping District Special Area and give
direction to staff
Written communication for this item included emails to Council and a comparative
chart of estimated costs for 2016 elections from the Registrar of Voters office.
City Clerk Grace Schmidt reviewed the staff report.
The following individuals spoke on this item:
Richard Abdalah - on behalf of the Cupertino Chamber of Commerce
Jennifer Griffin
Steve Kelly
Martin Won
Liang Chao
Bob McKibbin
Stacy Wilson
Staff answered questions from Council.
Council gave the following direction to staff:
Staff to provide an update to Council on development impact fees
Council to obtain additional information on Civic Center financing at the
November meeting to inform the decision making process
Staff to provide an updated to Council on the status of any Vallco application, as
well as its Environmental Impact Report, before August to inform the decision
making process
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CEREMONIAL MATTERS AND PRESENTATION
2. Subject: a. Resolution acknowledging City Attorney Carol Korade for her contributions
to the City of Cupertino; and b. Proclamation recognizing Carol Korade on her
retirement and thanking her for her outstanding work as City Attorney for the City of
Cupertino
Recommended Action: a. Adopt Resolution No. 15-088 acknowledging City Attorney
Carol Korade for her contributions to the City of Cupertino; and b. Present
proclamation
Written communications for this item included an email to Council.
Wong moved and Vaidhyanathan seconded to adopt Resolution No. 15-088
acknowledging City Attorney Carol Korade for her contributions to the City of
Cupertino. The motion carried unanimously.
Mayor Sinks presented a proclamation and City Manager David Brandt presented a
plaque to Ms. Korade.
POSTPONEMENTS - None
ORAL COMMUNICATIONS
Larry Dean speaking on behalf of Walk-Bike Cupertino talked about safety concerns for
bicycles and pedestrians at main street intersections around the City.
Joan Chin talked about the Environmental Impact Review (EIR) of the Vallco project.
Jon Willey talked about zoning regulations and showed Sandhill drawings for underground
parking at the Vallco project area. He distributed written material.
Gary Latshaw speaking on behalf of the Sierra Club talked about net metering for residents
who have solar panels and writing a letter to the California Public Utilities Commission
(CPUC).
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CONSENT CALENDAR
Vaidhyanathan moved and Wong seconded to approve the items on the Consent Calendar as
presented with the exception of item number 9 which was pulled for discussion. Ayes: Sinks,
Chang, Paul, Vaidhyanathan and Wong. Noes: None. Abstain: None. Absent: None.
4. Subject: Approve the September 15 City Council minutes
Recommended Action: Approve the minutes
5. Subject: Approve the October 6 City Council minutes
Recommended Action: Approve the minutes
6. Subject: Accept Accounts Payable for the period ending September 4, 2015
Recommended Action: Adopt Resolution No. 15-089 accepting Accounts Payable for
the period ending September 4, 2015
7. Subject: Accept Accounts Payable for the period ending September 11, 2015
Recommended Action: Adopt Resolution No. 15-090 accepting Accounts Payable for
the period ending September 11, 2015
8. Subject: Accept Accounts Payable for the period ending September 18, 2015
Recommended Action: Adopt Resolution No. 15-091 accepting Accounts Payable for
the period ending September 18, 2015
9. Subject: Approve the Employment Contract for the City Attorney, amend the Housing
Assistance Program for Department Heads, and amend the Appointed Employees’
Compensation Program.
Recommended Action: Authorize the Mayor to execute an Employment Contract with
the new City Attorney for the City of Cupertino; and adopt Resolution No. 15-092 to
amend the Housing Assistance Program for Department Heads; and adopt Resolution
No. 15-093 to amend the Appointed Employees’ Compensation Program
Written communications for this item included a proposed City Attorney contract.
Vaidhyanathan moved and Wong seconded to authorize the Mayor to execute an
employment contract with the new City Attorney for the City of Cupertino. The motion
carried unanimously.
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Wong moved and Paul seconded to adopt Resolution No. 15-092 to amend the Housing
Assistance Program for Department Heads and Resolution No. 15-093 to amend the
Appointed Employees’ Compensation Program. The motion carried unanimously.
10. Subject: Accept Annual Report
Recommended Action: Accept the Draft Annual Report
11. Subject: Reaffirm Shirley Chu as the Financial Representative on the Housing
Commission
Recommended Action: Reaffirm Shirley Chu as the Financial Representative on the
Housing Commission
12. Subject: Application for Alcoholic Beverage License for Cupertino Liquors, 7335
Bollinger Road, Suite F
Recommended Action: Recommend approval of the Alcoholic Beverage License to the
California Department of Alcoholic Beverage Control for Cupertino Liquors, 7335
Bollinger Road, Suite F
13. Subject: Application for Alcoholic Beverage License for Red Hot Wok, 10074 East
Estates Drive
Recommended Action: Recommend approval of the Alcoholic Beverage License to the
California Department of Alcoholic Beverage Control for Red Hot Wok, 10074 East
Estates Drive
14. Subject: Phase 1 of the Storm Drain Master Plan Update
Recommended Action: 1. Authorize the City Manager to award a contract for
surveying and information gathering of the City’s storm drain system to Sandis Civil
Engineers, Inc., in the amount of $285,000; and 2. Authorize a contingency budget of
$45,000, approximately fifteen (15%) of the surveying contract value, to address
unforeseen conditions during the project.
15. Subject: Wilson Park Improvements 2015, Project No. 2015-08
Recommended Action: 1. Accept this report on bids; 2. Reject all bids received for the
Wilson Park Improvements 2015, Project No. 2015-08; and 3. Remove the three CIP
projects, listed below, that comprise the Wilson Park Improvements 2015 Project No.
2015-08, from the FY 2016 Capital Improvement Program, and liquidate the project
budget balances to return the funds to Fund 429 Capital Reserve - 1) Wilson Park-Ball
Safety Netting Screens (Budget Unit 580-90-907), 2) Wilson Park-Bleacher Shade
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Canopies (Budget Unit 580-90-908) and 3) Wilson Park-Building and Landscape
Improvements (Budget Unit 580-90-945)
SECOND READING OF ORDINANCES - None
PUBLIC HEARINGS
16. Subject: Citywide amendments to Community Vision 2040 (General Plan). The General
Plan amendments address proposed policy, text and figure edits including, but not
limited to updates, corrections, clarifications, and re-organization. These changes are
located throughout the General Plan including, but not limited to, land use,
transportation, environmental and waste management, community services,
infrastructure, parks, and open space and community benefits, goals, policies,
strategies, figures and appendices. In making changes to the General Plan, the City’s
policies in the prior General Plan (2000 - 2020) will be used as a point of comparison.
(GPA-2015-01, City-wide) Actions related to 10950 N. Blaney Avenue (Mirapath
property): Change of General Plan Designation from Industrial/Residential to
Industrial/Commercial/Residential and associated Municipal Code Amendment to
rezone the property at 10950 N. Blaney Avenue from Light Industrial with special
development conditions (ML-fa) to Planned Development with Light Industrial and
General Commercial uses (P(ML,CG)). (Z-2015-01, 10950 N. Blaney Avenue, APN: 316
03 041) Council will further take action under CEQA for all matters under
consideration.
Recommended Action: Staff recommends that the City Council conduct a public
hearing and take the following actions: 1. Adopt the Addendum to the certified
General Plan Amendment, Housing Element Update and Associated Rezoning
Environmental Impact Report (EIR), EA-2013-03; 2. Adopt Resolution No. 15-087, “A
resolution of the City Council of the City of Cupertino approving a General Plan
Amendment to Community Vision 2040 (General Plan) Policy, Text And Figures
pertaining to citywide issues, and a change to the General Plan land use map to change
the land use designation of one property located at 10950 N. Blaney Ave from
Industrial/Residential to Industrial/Commercial/Residential,” GPA-2015-01, adopting
amendments to Community Vision 2040 (General Plan), in substantially similar form to
the attached Resolution, to make: a. Changes and corrections to the General Pla n
(including Appendices) goals, policies and strategies, b. Changes and corrections to the
General Plan figures in Chapter 2, Planning Areas, Chapter 3, Land Use and
Community Design, Chapter 5, Mobility and Chapter 8, Infrastructure and inclusion of
Neighborhood and Special Area maps in Chapter 2, Planning Areas and the Noise
Contours map in Appendix D, Community Noise Control Fundamentals c. A change to
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City Council Minutes October 20, 2015
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the General Plan Land Use Map to change the land use designation of property located
at 10950 N. Blaney Ave from Industrial/Residential to
Industrial/Commercial/Residential; 3. Conduct the first reading of Ordinance 15-2135,
“An Ordinance of the City Council of the City of Cupertino rezoning a 0.98 acre parcel
from Light Industrial with Special Development Conditions (ML-fa) to Planned
Development Zoning District with Light Industrial And Commercial Uses P(ML, CG),”
Z-2015-01
Written communications for this item included emails to Council and a staff
PowerPoint presentation.
Senior Planner Piu Ghosh reviewed the staff report via a PowerPoint presentation.
Staff answered questions from Council.
Mayor Sinks opened the public hearing and the following individuals spoke on this
item.
Tiffany Chen and Tse-Yu Yeh speaking on behalf of Mirapath Inc. and Sprout Zone
(supported item)
Frank Geefay (traffic issues)
Peggy Griffin (supported item) – distributed written material
Cathy Thaler (supported item)
Mark Tersini, Principal of KT Urban at Oaks Shopping Center (supported item)
Jennifer Griffin (supported item)
Staff answered questions from Council.
Initial motion: Wong moved and Vaidhyanathan seconded to 1. Adopt the Addendum
to the certified General Plan Amendment, Housing Element Update and Associated
Rezoning Environmental Impact Report (EIR), EA-2013-03; 2. Adopt Resolution No. 15-
087 in its entirety; add Library Commission language in Policy RPC-6.2; direct staff to
help applicants that committed finances toward the General Plan Amendment project
initiated in 2012. Chang offered a friendly amendment to support only the change to
the General Plan regarding rezoning property at 10950 N. Blaney Avenue and the
additional Library Commission language.
Wong withdrew all motions in order to vote on items separately.
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Final motions: Wong moved and Vaidhyanathan seconded to 1. Adopt the Addendum
to the certified General Plan Amendment, Housing Element Update and Associated
Rezoning Environmental Impact Report (EIR), EA-2013-03; and 2. (a/b) Adopt
Resolution No. 15-087, GPA-2015-01, adopting Amendments to Community Vision
2040 (General Plan), in substantially similar form to the attached resolution, to make: a.
Changes and corrections to the General Plan (including Appendices) goals, policies and
strategies, b. Changes and corrections to the General Plan figures in Chapter 2,
Planning Areas, Chapter 3, Land Use and Community Design, Chapter 5, Mobility and
Chapter 8, Infrastructure and inclusion of Neighborhood and Special Area maps in
Chapter 2, Planning Areas and the Noise Contours map in Appendix D, Community
Noise Control Fundamentals. The motion carried with Chang voting no.
Wong moved and Vaidhyanathan seconded to 2. (c) Adopt Resolution No. 15-087
regarding a change to the General Plan Land Use Map to change the land use
designation of property located at 10950 N. Blaney Ave from Industrial/Residential to
Industrial/Commercial/Residential; add Library Commission language: “Maintain and
strengthen collaborative agreements and relationships with the Santa Clara County
Library District to ensure progressive excellence in the facilities, programs, materials
and learning services provided to the diverse and growing Cupertino population”; and
direct staff to help applicants that committed finances toward the general plan
amendment project initiated in 2012. The motion carried unanimously.
City Clerk Grace Schmidt read the title of the ordinance.
Wong moved and Vaidhyanathan seconded to read Ordinance No. 15-2135 by title
only and that the City Clerk’s reading would constitute the first reading thereof. Ayes:
Sinks, Chang, Paul, Vaidhyanathan and Wong. Noes: None. Abstain: None. Absent:
None.
ORDINANCES AND ACTION ITEMS
17. Subject: An Ordinance amending Section 2.12.040 of the Cupertino Municipal Code to
clarify the number of votes required to pass ordinances, resolutions, and certain orders
to ensure that the Municipal Code is consistent with State Law
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Recommended Action: Conduct the first reading of Ordinance No. 15-2136: An
Ordinance of the City Council of the City of Cupertino amending Section 2.12.040 of
the Cupertino Municipal Code regarding the number of votes required for Ordinances,
Resolutions, and Certain Orders
City Attorney Carol Korade reviewed the staff report.
City Clerk Grace Schmidt read the title of the ordinance.
Wong moved and Chang seconded to read Ordinance No. 15-2136 by title only and
that the City Clerk’s reading would constitute the first reading thereof. Ayes: Sinks,
Chang, Paul, Vaidhyanathan and Wong. Noes: None. Abstain: None. Absent: None.
18. Subject: Consider continuing the policy of providing action minutes for City Council
meetings
Recommended Action: Consider continuing the policy of providing action minutes for
City Council meetings
Written communications for this item included emails to City Council.
City Clerk Grace Schmidt reviewed the staff report.
The following individuals spoke on this item.
Liang Chao (supported summary or verbatim)
Xiawen Wang (supported written text file)
Peggy Griffin (supported unofficial written transcript)
Staff answered questions from Council.
Paul moved and Chang seconded direct staff to do an RFP for closed caption service or
other software for meeting transcription and outside transcription service for minutes.
The motion carried unanimously.
19. Subject: Designate voting delegate and alternates for National League of Cities Annual
Business Meeting November 7 in Nashville, TN
Recommended Action: Designate voting delegate and up to two alternatives
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Paul moved and Chang seconded to designate Wong as voting delegate. The motion
carried unanimously.
REPORTS BY COUNCIL AND STAFF
20. Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
City Manager David Brandt noted that Assistant City Attorney Colleen Winchester
will be the Acting City Attorney until the new City Attorney can start. He also noted
that Comcast is upgrading service in the City and residents may receive letters.
Council concurred to have Vice Mayor Chang and Councilmember Paul draft a letter
to the California Public Utilities Commission (CPUC) regarding net metering for solar
panels and to add this as an item on the next Council agenda.
Council concurred to have Chang bring the delegate gift he received from Hsinchu
Sister City for presentation at the next Council meeting.
Council members highlighted the activities of their committees and various
community events.
ADJOURNMENT
At 10:40 p.m., Mayor Sinks adjourned the meeting to Tuesday, November 3 at 6:45 p.m.
in honor of former Council member Nick Szabo who recently passed away.
_______________________________
Grace Schmidt, City Clerk
Staff reports, backup materials, and items distributed at the City Council meeting are
available for review at the City Clerk’s Office, 777-3223, and also on the Internet at
www.cupertino.org. Click on Agendas & Minutes, then click on the appropriate Packet.
Most Council meetings are shown live on Comcast Channel 26 and AT&T U-verse Channel 99
and are available at your convenience at www.cupertino.org. Click on Agendas & Minutes,
and then click Archived Webcast. Videotapes are available at the Cupertino Library, or may
be purchased from the Cupertino City Channel, 777-2364.
23
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1164 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/12/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Accept Accounts Payable for the period ending September 25, 2015
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Resolution
B - AP Report
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Accept Accounts Payable for the period ending September 25, 2015
AdoptResolutionNo.15-094acceptingaccountspayablefortheperiodendingSeptember25,
2015
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™24
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN
THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED
FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING
September 25, 2015
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required
by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
allows the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
CERTIFIED: _____________________________
Lisa Taitano, Finance Manager
PASSED AND ADOPTED at a special meeting of the City Council of the
City of Cupertino this 3rd day of November, 2015, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ________________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1178 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/21/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Accept Accounts Payable for the period ending October 2, 2015
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Resolution
B - AP Report
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Accept Accounts Payable for the period ending October 2, 2015
AdoptResolutionNo.15-095acceptingAccountsPayablefortheperiodendingOctober2,
2015
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™46
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN
THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED
FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING
October 2, 2015
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required
by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
allows the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
CERTIFIED: _____________________________
Lisa Taitano, Finance Manager
PASSED AND ADOPTED at a special meeting of the City Council of the
City of Cupertino this 3rd day of November, 2015, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ________________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1179 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/21/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Accept Accounts Payable for the period ending October 9, 2015
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Resolution
B - AP Report
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Accept Accounts Payable for the period ending October 9, 2015
AdoptResolutionNo.15-096acceptingAccountsPayablefortheperiodendingOctober9,
2015
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™58
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN
THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED
FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING
October 9, 2015
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required
by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
allows the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
CERTIFIED: _____________________________
Lisa Taitano, Finance Manager
PASSED AND ADOPTED at a special meeting of the City Council of the
City of Cupertino this 3rd day of November, 2015, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ________________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1180 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/21/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Accept Accounts Payable for the period ending October 16, 2015
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Resolution
B - AP Report
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Accept Accounts Payable for the period ending October 16, 2015
AdoptResolutionNo.15-097acceptingAccountsPayablefortheperiodendingOctober16,
2015
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™76
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN
THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED
FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING
October 16, 2015
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required
by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
allows the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
CERTIFIED: _____________________________
Lisa Taitano, Finance Manager
PASSED AND ADOPTED at a special meeting of the City Council of the
City of Cupertino this 3rd day of November, 2015, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ________________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1188 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/22/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Letter to the California Public Utilities Commission (CPUC) supporting protections to its net
energy metering program for rooftop solar customers
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Letter
B - Fact Sheet
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:LettertotheCaliforniaPublicUtilitiesCommission(CPUC)supportingprotectionsto
its net energy metering program for rooftop solar customers
AuthorizetheMayortosignalettertotheCPUCtopreserveitsnetenergymeteringprogram
benefits for rooftop solar customers
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™88
1
OFFICE OF THE CITY MANAGER
SUSTAINABILITY DIVISION
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-7603 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2015
Subject
Letter to the CPUC supporting protections to its net energy metering program for
rooftop solar customers
Recommended Action
Authorize the Mayor to sign a letter to the CPUC to preserve its net energy metering
program benefits for rooftop solar customers
Description
Customers who install small solar, wind, biogas, and fuel cell generation facilities (1
MW or less) to serve all or a portion of onsite electricity needs are eligible for the state's
net energy metering (NEM) program. NEM allows a customer that generates electricity
to receive a financial credit for the power generated by their onsite system that is fed
back to the utility. The credit, currently paid at retail rates, is used to offset the
customer's electricity bill. NEM is an important driver of customer investment in grid-
tied distributed renewable energy generation, including customer-sited solar PV
systems. The program is widely utilized, with 90 percent of solar photovoltaic systems
interconnected to the grid signed up for NEM tariffs, and is credited as a key driver of
California’s top rank in installed solar capacity in the country.
In 2013, Governor Brown passed AB 327, which calls for the CPUC to reevaluate and
redefine NEM. This upcoming decision, known as NEM 2.0 or the “successor tariff” is
due by December 31, 2015 and has led to recent fillings by California’s three largest
utilities, including PG&E, which propose new charges and rates that would reverse
existing NEM benefits and dramatically lengthen a new solar project’s payback period,
thereby jeopardizing its viability. To protect NEM and encourage the CPUC’s to
expand NEM benefits under the defined AB 327 process, Mayors across the state are
submitting letters, like the one that appears in Attachment A, to CPUC President. A
draft letter, with alternative text, and a fact sheet were submitted by a Cupertino
resident, concerned with the fate of NEM, for Council consideration.
89
2
Next Steps
Upon gaining Council support, the Mayor will sign and send the letter to the CPUC.
Staff will continue to track the AB 327 process and share any further opportunities to
engage in CPUC decision making for Council action when appropriate.
Sustainability Impact
Safeguarding the current NEM program supports implementation of the agency’s
Climate Action Plan (“CAP”) and General Plan (“GP”) Environmental Resources/
Sustainability Element. Specifically, the NEM program is considered critical to achieve
CAP measure C-E-5 Community-wide Solar Photovoltaic Development. According to utility
grid interconnection data provided by PG&E, Cupertino installed nearly 1.7 megawatts
(MW) of residential PV capacity between January 2010 and December 2014. An
additional 3.8 MW of PV capacity was installed on commercial properties during the
same time period.i The CAP envisions expansion of this capacity by 1.5MW in the
residential and commercial sectors by 2020 and 5.0MW by 2035, but only if NEM
continues to offer the same, or expanded, incentives to new customers. If retained,
NEM will enable greenhouse gas emissions savings to our community of 1,575 MT
CO2e/yr, or 17% of our City’s 2020 target, expanding to 4,440 MT CO2e/yr by 2035.
Fiscal Impact
Reversal of NEM benefits as recently proposed by utilities, will delay the payback
period and change the economics of rooftop solar for all new projects, including those
evaluated for our agency in a former solar feasibility study prepared by Optony in 2013.
If the CPUC elects to include additional virtual NEM incentives, as suggested in the
attached letter, the City may have an opportunity to site new arrays in its Corporation
Yard and offset energy use at other municipal sites, thereby reducing the agency’s
aggregate energy costs.
_____________________________________
Prepared by: Erin Cooke, Assistant to the City Manager & Sustainability Manager
Approved for Submission by: David Brandt, City Manager
Attachments:
A. Draft NEM Support Letter
B. Fact Sheet submitted by resident and Cool Cities Cupertino Lead
i PG&E. PG&E Generation Interconnection Services Progress Report for Cupertino. October 1998-May 2014.
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OFFICE OF THE MAYOR
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3200 www.cupertino.org
President Michael Picker
California Public Utilities Commission
505 Van Ness Avenue
San Francisco, CA 94102
November 3, 2015
Dear President Picker,
As Mayor of the City of Cupertino, I write to you today to urge both your continued support and efforts to
expand the net energy metering (NEM) program, which is threatened by recent California Public Utility
Commission (CPUC) filings by our current utility and others across the state. NEM is an important state
policy that has and will continue to, if preserved; facilitate the growth of rooftop solar in California
enabling our state to achieve its AB32 and EO B-30-15 targets, alongside our agency’s Climate Action
Plan and General Plan goals.
As numerous reports suggest, including the recent UC Berkeley Labor Center’s Environmental and
Economic Benefits of Building Solar in California1, expanding rooftop solar will create local jobs, reduce
the burden of energy costs on our economy, and build a cleaner energy future for all Californians. The
California Solar Jobs Census2 notes that our solar industry employed over 54,000 Californians in 2014, a
16 percent increase from the year before, with nearly half of these workers located in the Bay Area3. Over
the next 30 years, California schools and government entities that already installed net metered rooftop
solar will save more than $2.5 billion in electricity costs cites a Brighter Future: A Study on Solar in U.S.
Schools Report by the Solar Energy Industries Association.4 These continued benefits are a direct result of
NEM, a simple, easily understood and fair policy that provides a one-to-one credit on a customer bill for
locally generated power and exempts small local projects from fees designed for larger generating
facilities.
This highly successful program is now threatened by proposals from the three investor owned utilities
that, if adopted, could stymie rooftop solar businesses in California. These proposals would unjustifiably
add new monthly fees for rooftop solar owners, cut the current bill credit roughly in half, increase
interconnection fees and add demand charges, all of which will change the economics of these
installations making the arrays untenable for property owners. It is essential to preserve and expand net
metering in order to accelerate this marketplace and bring all the benefits of expanded solar power to
additional communities across the state. As such, Cupertino’s City Council urges the Commission to
maintain its NEM program without introducing excessive new fees, and to expand its applications to new
customers and beneficiaries. Of particular relevance for our community would be to enable virtual net
metering for cities and schools to apply credits from solar projects to multiple locations, a barrier our
agency encountered when siting a solar project at our Corporation Yard with the hope to offsetting the
energy demand of our Civic Center. A robust program to consider in your design of the NEM “successor
tariff” will also provide expanded opportunities for renters and disadvantaged communities, in alignment
with other CPUC programs such as CARE, FERA and CSI Single/Multi-Family Affordable Solar Homes.
1 Accessed October 27, 2015 at http://irle.berkeley.edu/vial/publications/building-solar-ca14.pdf
2 Accessed October 27, 2015 at http://www.thesolarfoundation.org/wp-content/uploads/2015/02/California-Solar-Jobs-Census-2014.pdf
3 Accessed October 27, 2015 http://www.bizjournals.com/sanjose/print-edition/2015/09/04/sunset-looms-for-the-solar-boom.html
4 Accessed October 27, 2015 at http://www.seia.org/research-resources/brighter-future-study-solar-us-schools-report
91
With your continued leadership, our state can continue to drive, not discourage, solar market growth, by
harnessing the power of the sun to safeguard our community’s current health and foster our long-term
prosperity.
Sincerely,
Mayor Rod Sinks, City of Cupertino
CC: Governor Jerry Brown
Commissioner Carla Peterman
Commissioner Michael Florio
Commissioner Catherine Sandoval
Commissioner Liane Randolph
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Net Energy Metering Successor Tariff - Factsheet
The CPUC is actively working to finalize new rules updating the state’s Net Energy Metering program
by the end of 2015. Net metering is the primary policy driver that has helped more than 250,000
California homeowners, businesses, schools and local governments install solar on their roofs. Net
metering currently allows solar customers to receive fair compensation (a one for one kilowatt hour
credit on their utility bill) for any clean energy they generate and send back into the local grid. The
program has helped dramatically grow the solar industry in the state which is good for the economy,
public health, and our climate.
Unfortunately, the three investor owned utilities (IOUs) including PG&E, SDG&E and SCE have now
submitted proposals to the CPUC that if adopted would essentially kill new rooftop solar in California.
Their proposals would unjustifiably add monthly fees for rooftop solar owners, cut the bill credit
roughly in half, increase interconnection fees and add demand charges all of which could unfairly make
rooftop solar no longer viable or understandable for most people. (To read more detailed information on
their proposals, please go to VoteSolar’s Website on this issue at:
http://votesolar.org/2015/08/13/ca-utilities-want-to-replace-net-metering-with-what/ )
We believe that the new NEM successor tariff should accomplish the following objectives:
1. Keep it simple (Don’t fix what isn’t broken) - The current NEM program is simple, well
understood and fair. It is transparent and has provided long term market certainty that has been
foundational to its success. It has been a highly popular and successful policy utilized in 44 states in
the US. Let’s build on this successful foundation.
2. Right of self-generation - California citizens and businesses have the right to generate their own
electricity by installing a solar system and only being charged for the net electricity they need to
draw from the grid.
3. Support continued growth - AB 327 requires that the successor tariff ensure “that customer‐sited
renewable distributed generation continues to grow sustainably.”
4. No new penalties - The successor tariff should not penalize customers or subject them to additional
costs for making energy-saving investments and that would discourage new solar installations.
5. Support virtual net metering - CPUC should make it easier for farmers, schools, cities, counties
and others to utilize “virtual net metering,” which allows a customer to use generation from one
solar array to offset power demand from multiple meters at multiple locations.
6. Support people living in disadvantaged communities and in multi-unit developments – The
expanded program should support new solar projects for and participation by people who live in
multi-unit developments, renters, and people living in disadvantaged communities including people
of color.
7. Support coming Zero Net Energy (ZNE) requirements – the new tariff should support the easy
implementation of the energy generation portion of expected ZNE building requirements for all new
residential buildings in 2020 with commercial buildings to follow.
8. Larger Projects - It should support projects that are larger than the current 1 MW project size limit
where appropriate.
The IOU proposals would violate nearly all of these principles!
93
Helpful Facts
1. The cost of solar panels has declined by more than 60% since 2010, making solar projects affordable
for people across the economic spectrum. A 2011 study documented that over 60% of residential PV
systems are now installed by middle income homeowners ($40,000-84,999/yr.).
2. A whopping 86% of California voters think net metering should be more widely available.
3. PV systems installed under the NEM policy cover their costs and do not disadvantage other
ratepayers. A 2013 E3 study conducted for the CPUC showed that as a group, net metered
customers of the three investor-owned utilities covered 103% of what it cost the utilities to serve
them.
4. When he first came into office in 2010, Governor Jerry Brown set a goal of at least 12,000 MW of
distributed generation (DG) by 2020. When the current NEM program cap is reached by 2017,
California will have installed about 5,000 MW of renewable DG. Other programs will add some to
that but we still need much more to reach this early goal. Now, with the Governor’s plan to increase
renewable energy to at least 50% by 2030 and reduce California’s climate emissions by 40% below
1990 levels, even more DG is needed.
5. Nearly all behind the meter solar systems today are being installed without any California State
rebates. The State’s California Solar Initiative (CSI) program has been a roaring success in
stimulating the new solar industry so that as long as net metering is maintained, installations no
longer need rebates to be financially viable.
6. Distributed Generation (which has so far mostly been PV solar) has the technical and economic
potential to provide more than 10% of the state’s electricity by 2030. Locally installed solar can be
installed quickly, creates quality local jobs, causes minimal environmental damage, reduces local
pollution and the negative health impacts it causes, improves grid reliability, reduces the need for
expensive transmission lines and reduces GHG emissions.
7. Californians want to have the ability to install their own solar and energy storage systems.
According to the 2014 “U.S. Homeowners on Clean Energy: A National Survey” by CleanEdge &
Solar City. (http://cleanedge.com/reports/homeowner-clean-energy-survey),
“While homeowners generally view their utilities favorably, a majority of homeowners (69%)
say they want more choices when it comes to their energy and electricity supply.
Reflecting this desire for choice, three out of four respondents believe that utilities should not
be able to block individual residential customers from installing distributed solar power,
energy storage, and other onsite systems. Such sentiments were strongest among respondents
that identified themselves as Republicans, Conservatives, the middle-aged (55-69), and elderly
(70+), at 80%, 83%, 89%, and 94%, respectively.
62% of American homeowners say that they want solar power for their homes.
Four in ten Americans say they have recently experienced power outages with their current
utility and that motivates them to get backup power; 50% of homeowners are interested in
backup power for their homes”.
Please sign the attached letter to ensure that the new NEM rules will drive California towards fully
realizing its potential to reduce harmful pollution, increase quality local solar jobs and mitigate climate
change. Please let the CPUC and the Governor know that you oppose the IOUs proposals that would
radically change the current NEM program and essentially kill new rooftop solar in California.
94
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1190 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/22/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Approve the destruction of records from the City Clerk, City Manager, Code Enforcement,
Public Works, and Recreation and Community Services (Quinlan Community Center) departments
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Resolution
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:ApprovethedestructionofrecordsfromtheCityClerk,CityManager,Code
Enforcement,PublicWorks,andRecreationandCommunityServices(QuinlanCommunity
Center) departments
Adopt Resolution No. 15-098 approving the destruction of records
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™95
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2015
Subject
Approve the destruction of records from the City Clerk, City Manager, Code
Enforcement, Public Works, and Recreation and Community Services (Quinlan
Community Center) departments.
Recommended Action
Adopt the draft resolution approving the destruction of records.
Discussion
The City Council has adopted a records retention schedule for the City of Cupertino,
Resolution No. 13-094. The retention schedule determines that certain records in excess
of two years old can be destroyed. The department request for permission to destroy all
said records in excess of two years old as noted in the draft resolution attachment has
been approved by the Department Head, City Clerk, and City Attorney.
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Kirsten Squarcia, Deputy City Clerk
Reviewed by: Grace Schmidt, City Clerk
Approved for Submission by: David Brandt, City Manager
Attachments:
A - Draft Resolution
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RESOLUTION NO. 15-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS FROM THE
CITY CLERK, CITY MANAGER, CODE ENFORCEMENT, PUBLIC WORKS,
AND RECREATION AND COMMUNITY SERVICES (QUINLAN
COMMUNITY CENTER) DEPARTMENTS
WHEREAS, the City Council did by adoption of Resolution No. 13-094
establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two
years old no longer contain data of any historical or administrative significance;
and
WHEREAS, the department request for permission to destroy all said
records in excess of two years old has been approved by the Department Head,
City Attorney, and City Clerk;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Cupertino authorizes destruction of the records specified in the schedule
attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Cupertino this 3rd day of November, 2015, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
___________________________ _______________________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
97
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
==--===========================================
LCJ/22( L(
I l
Department Head I Division Manager Date
Date
Date
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: City Clerk files
Employee Performing Destruction Date
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Resolution
authorizing
destruction:
Additional
information
Retention 7
years
Retention2
years
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: City Clerk Files -
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
!Name rumbcr II Subject ~Address I Date Ranges !Type
Statements of 2002-2003 D
Economic
Interests
PSS Associates Application 8-U-Administrative 1998 D
/Citation Homes 94 Record
Center
I
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OFFICE OF THE CITY CLERK
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
=============================================--==
TS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
/O(t?(/J
Date
<£ j!'{}{' e_Q 5JfL tt
City Clerk
r~c·· ,,,Qy~.
Date
-City Attorney Date
========================::::::::=======================
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: City Manager files
Employee Performing Destruction Date
100
Resolution
authorizing
destruction:
Additional
information
Retention 2
years or no
longer needed
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: City Manager Files 1985
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
INrune llNrnnbcr II Subj~t rd dress I Date Ranges [Type
City Manager 1985 D
Files
I
101
OFFICE OF THE CITY CLERK
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
==========================================
DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
"""/ (') ( '&;tl}f? CR:ft111J-tJ--cx_
Department Head I Division Manager Date
Date
City Attorney Date
====================================================
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: Code Enforcement Files 2015
Employee Performing Destruction Date
102
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: destroyed: destroyed:
destruction: 15-
D=Destruction M=Microfilm S=Scanning -
Additional INmne rmnbfil ~Subject II Adiliess I Date Ranges IJYpe
information
Code Party Disturbance Party Forms 2004 -2006 D
Enforcement Forms
CD-015 Retention
When No Longer
Required-
Minimum 5 years;
CFC § 104.3.4,
GC 934090
Code Abandoned Quarter 1 Abandoned 2012 D
Enforcement Vehicle July, August & Vehicles
Abatement September (AVASA)
CD-010; Service Authority
Retention 2 years; Reports
GC §34090 et seq.
Code Abandoned Quarter 2 Abandoned 2012 D
Enforcement Vehicle October, Vehicles
Abatement November& (AVASA)
CD-010; Service Authority December
Retention 2 years; (Reports)
GC §34090 et seq.
Code
Enforcement Abandoned Abandoned 2009-2010 D
I
103
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: destroyed: destroyed:
destruction: 15-
D=Destruction M=Microfilm S=Scanning
Additional INmne rumbfil rubject II Ad&ess I Date Ranges !Type
information
Vehicle Quarters 1, 2, 3 & Vehicles
CD-010; Abatement 4 (AVASA)
Retention 2 years; Service Authority
GC §34090 et seq. (Reports)
Code Abandoned Quarters 1, 2, 3 & Abandoned 2011 D
Enforcement Vehicle 4 Vehicles
Abatement (AVASA)
CD-010; Service Authority
Retention 2 years; (Reports)
GC §34090 et seq.
Code Abandoned Quarter 1 Abandoned 2008 D
Enforcement Vehicle July, August, & Vehicles
Abatement September
CD-010; Service Authority (AVASA)
Retention 2 years; (Reports)
GC §34090 et seq.
Code Abandoned Quarter4 Abandoned 2013 D
Enforcement Vehicle April, May& Vehicles
Abatement June
CD-010; Service Authority (AVASA)
Retention 2 years;
GC §34090 et seq.
Code False Alarm Cards Residential and 01/2010-D
I
104
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: destroyed: destroyed:
destruction: 15-
D=Destruction M=Microfilm S=Scanning
Additional I Name rurnb~ ~Subject rddress I Date Ranges I Type information
Enforcement (Records) Commercial 12/2012
Properties
CD-011;
Retention 2 years;
GC §34090 et seq.
Code Debris Box 2007 -2011 D
Enforcement Investigation
Letters, Court
CD-016; Papers and
Retention Reports
2 years; GC
§34090 et seq.
Code Electronically Citizenserve Case 01/2008 -D
Enforcement Stored Case Files Files 06/2010
CD-015;
Retention When
No Longer
Required-
Minimum 5 years;
CFC §104.3.4,
GC §34090
Code Case File (closed) Case#09-000836 Municipal Code 19964 Wheaton Closed on D
I
105
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: destroyed: destroyed:
destruction: 15-
D=Destruction M=Microfilm S=Scanning
Additional I Nrune rumbcr rubject II AdITTess I Date Ranges !Type information
Enforcement Animal Control# Violation Drive, Cupertino 09/16/2009
A09-009830 Investigation Case
CD-015; File
Retention When
No Longer
Required-
Minimum 5 years;
CFC §104.3.4,
GC §34090
Code Case File (closed) Sheriff Report Municipal Code 22326 Regnart 10/19/2004 D
Enforcement #04-293-0048C Sheriff Report; Road, Cupertino
CD-015;
Retention When
No Longer
Required-
Minimum 5 years;
CFC §104.3.4,
GC §34090
Code Case File Animal Control Dog Bite 7778 Lilac Way Closed on D
Enforcement (Closed) #A04-015629 Investigation & Cupertino 9-16-2004
Determination
CD-015;
I
106
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Resolution Date records Date: Date paper Date: Date paper
authorizing destroyed: destroyed: destroyed:
destruction: 15-
D=Destruction M=Microfilm S=Scanning
Additional INrune rumbfil i Subject iAddress I Date Ranges !Type
information
Retention When
No Longer
Required-
Minimum 5 years;
CFC § 104.3.4,
GC §34090
Code Case File Dog Bite 22326 Regnart Case closed on 7-
Enforcement (Closed) Investigation & Road 16-2004
Determination
CD-015;
Retention When
No Longer
Required-
Minimum 5 years;
CFC §104.3.4,
GC §34090
Code Handbill & Expired and 01/2013 -D
Enforcement Solicitor closed Permits; 07/2013
Applications
CD-018; Expired Permits
Retention
Expiration + 2
years; GC §34090
I
107
Resolution
authorizing
destruction: 15-
Additional
information
et se .
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Code Files 2015
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
1N=e rumber I Subject I Address I Date Ranges I Type I
108
OFFICE OF THE CITY CLERK
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
Department Head I Division Manager
~ef
City Clerk Date
(l r
I ~y_(y-'o-
Citt't\-ttorney Date
===================================================================================:::::::::::::=====
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: PW-IMPRV-D-001, PW-IMPRV-D-002, PW-LD-D-008, PW-LD-
D-009, PW-LD-D-010, PW-ROADS-D-001
Employee Performing Destruction Date
109
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
92,054.20
92,068.00
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-IMPRV-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Blackberry Farm Golf Course -2000-2003 F CW-009, 2 yrs D
Property Line
Portal & Wilson Park Improvements
2003 F PW-010, Comp. D
(Project Administration) + 10 yrs
Page 1of1
110
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
92,053.02
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-IMPRV-D-002
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Cupertino Sports Center, Remodel 2004F PW-010; D
(2001) Comp+ 10
yrs
(Project Administration)
Page 1of1
111
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
51,000.00
52,174
52,186
52,191
52,193
52,194
52,195
52,202
52,205
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-008
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Miscellaneous Developments 1998-2006 F CW-009, 2 yrs D
(Correspondence)
Diehl, Don/Alma-22751 Mercedes 2001 F PW-024, Comp.+ D
(Project Administration) 10 yrs
Hwu, Sui -20569 Blossom Lane 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Lin & Lee, 21925 Almaden Ave (Project 2000 F PW-024, Comp.+ D
Administration) 10 yrs
Chen, Chung Son-21880 Alcazar Ave 1999-2002 F PW-024, Comp. + D
(Project Administration) 10 yrs
Wei Chiung Yin-10120 Camino Vista 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Kang, Martha, 10334 Mira Vista (Project 1999 F PW-024, Comp.+ D
Administration 10 yrs
Dhesikan Rajgopalan, 10310 Calvert 1999F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Barrett, Lura-20011 Pacifica 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Page 1of4
112
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,206
52,213
52,217
52,222
52,223
52,224
52,225
52,227
52,228
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-008
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Price, Barbara -18671 Starrett Ct 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Greco, Daniel-22303 Regnart Rd 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Bertrand, Michael/Cynthia -10490 Mira 2005 F CW-0_09, 2 yrs D
Vista (Correspondence)
Lee, Garrick -18871 Arata Way (Project 2001 F PW-024, Comp.+ D
Administration) 10 yrs
Martinez, Richard-18760 Arata Way 2005 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007
Coburn, Franklin -10300 Sterling Blvd 2000F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Perng, Yuen-Chen, 19327 Calle De 2002 F PW-024, Comp. + D
Barcelona (Project Administration) 10 yrs
Luo, Zhi Cong -18650 Medicus Ct. 1999 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Lo, Angeline -10362 S. Tantau 2008 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Page2 of4
113
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,229
52,233
52,237
52,239
52,248
52,252
52,254
52,260
52,262
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-008
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
~
Name Subject Address Date Ranges Other Type
information
Lo, Angeline-10630 Tuggle (Cash 2008 F CW-007, 1 yr D
Receipt, Correspondence) CW-009, 2 yrs
Ghazvini, Hamid -10061 Pasadena 2000F CW-009, 2 yrs D
(Correspondence)
Webcor Builders, 20330 Stevens Creek 2000F CW-009, 2 yrs D
(Correspondence)
Hoang, Peter-7826 Festival (Project 2000F PW-024, Comp.+ D
Administration) 10 yrs
Wang, Roger-11631 Upland Way 2003 F CW-009, 2 yrs D
(Correspondence)
Fluker, Derek, San Juan Rd 2001 F CW-009, 2 yrs D
(Correspondence)
Cypress Hotel (Project Administration) 2001 F PW-024, Comp. + D
10 yrs
Brown, Terry -10146 Carmen Rd 2000F PW-024, Comp.+ D
(Project Administration) 10 yrs
Kang, Martha -10175 Orange (Project 2003 F PW-024, Comp. + D
Administration) 10 yrs
Page 3of4
114
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card·
52,263
52,266
52,286
51,045.43
51,045.44
51,045.42 .
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-008
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Murthy, Prathima-21470 Vai (Project 2003 F PW-024, Comp.+ D
Administration) 10 yrs
Kapul, Mike-11477 Lindy PL (Project 2003 F PW-024, Comp.+ D
Administration) 10 yrs
Summerhill Project -Imperial/Lomita 2001 F PW-035, 5 yrs D
(Traffic Study, Correspondence) CW-009, 2 yrs
City Hall Conf. Room A&B Remodel 2002F PW-024, Comp.+ D
(Project Administration) 10 yrs
City Hall Lobby Remodel (Project 2002 F PW-024, Comp.+ D
Administration) 10 yrs
City Hall Conf. Room C Remodel (Project 2002 F PW-024, Comp.+ D
Administration) 10 yrs
Page 4of4
115
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,289
52,293
52,295
52,297
52,302
52,309
52,313
52,314
52,315
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Gignac, William -10255 Hillcrest 2003 F PW-024, Comp. + D
(Project Administration) 10 yrs
Gwozda, Barbara -10367 Bryne Ave 2006F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Canyon Heights Academy 2001 F CW-009, 2 yrs D
(Correspondence, Traffic Counts) PW-041, 2 yrs
Chi Wah Wei, Mercedes Road 2001 F CW-009, 2 yrs D
(Correspondence)
Gupta, Amar -El Cerrito Rd 2003 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
St. Joseph's Catholic Church -DeAnza 2001 F CW-009, 2 yrs D
Blvd. (Correspondence, Cash Receipt) CW-007, 1 yr
Chicago Pizza & Brewery (BJ's), 2002 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Bianchi, Peter (Correspondence) 2002F CW-009, 2 yrs D
Uttarwar, Mohan-21620 Rainbow Dr 2002F CW-009, 2 yrs D
(Correspondence)
Page 1of8
116
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,318
52,319
52,322
52,323
52,325
52,330
52,331
52,338
52,339.01
52,339.02
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scarming
~
Name Subject Address Date Ranges Other Type
information
Tien, Mae-Ling 10931 Maxine Dr. 2002F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
San Jose Water Sterling Blvd. 2005 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Extended Stay America-10745 N. 2003 F CW-009, 2 yrs D
DeAnza (Correspondence)
Nite, Arnold-12584 Madrid 2005 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Roohparvar, Terri -22003 Rae Ln 2002 F CW-009, 2 yrs D
(Correspondence)
Bottegas, 20775 Stevens Creek 2002 F CW-009, 2 yrs D
(Correspondence)
Levy, Amnon -11387 Lindy PL 2002 F CW-009, 2 yrs D
(Correspondence)
Stevens Creek Office Center, 20813-2002 F CW-009, 2 yrs D
20883 Stevens Creek (Correspondence)
Civic Center Phase II (Correspondence) 2004F CW-009, 2 yrs D
Civic Center Phase III (Correspondence) 2004F CW-009, 2 yrs D
Page 2of8
117
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,339.05
52,343
52,348
52,349
52,350
52,353
52,356
52,357
52,358
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Civic Center Phase IV (Correspondence) 2005 F CW-009, 2 yrs D
Liu, Chao-Yue-21831 San Fernando 2005 F CW-009, 2 yrs D
Ave (Correspondence)
Fochtman, 22630 San Juan Rd 2004F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Sohriakoff, John (Pickler)-10133 2005 F CW-007, 1 yr D
Camino Vista Dr. (Correspondence, Cash CW-002, 2 yrs
Receipt)
Gilley, Michael -10440 Serra St. 2003 F CW-007, l yr D
(Correspondence, Cash Receipt) CW-002, 2 yrs
Hoo, Kenneth-10121 Phar Lap Dr. 2003 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Rutter, Gillian & Gerrard -10280 Phar 2003 F CW-009, 2 yrs D
Lap (Correspondence)
Smith, Steven -10221 Hillcrest 2003 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yr
Lee, Dennis -10588 Santa Lucia 2003 F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yr
Page 3of8
118
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,359
52,368
52,369
52,374
52,377
52,379
52,381
52,382
52,383
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Hodges, Mark & Mary (Correspondence) 2004F CW-009, 2 yrs D
Maffai, Ray -10110 Santa Clara Ave 2006 F CW-009, 2 yrs D
(Correspondence)
Haraguchi, Leslie-10104 Byrne Ave 2003 F CW-009, 2 yrs D
(Correspondence)
Lee, Benjamin -22560 Ricardo Rd 2004F CW-009, 2 yrs D
(Correspondence)
LeBeaulieu Housing, 10092 Bianchi Way 2003 F CW-009, 2 yrs D
(Correspondence)
Lam, Fred -10690 Cordova Rd 1984 F CW-009, 2 yrs D
(Correspondence)
Chen Residence, 21140 Grenola Dr. (Cash 2005 F CW-007, 1 yr D
Receipt, Correspondence) CW-009, 2 yrs
Alexander's Steak House, 10330 N. Wolfe 2004F CW-009, 2 yrs D
( Corespondence)
Chen, James-21811 San Fernando Ave 2004F CW-009, 2 yrs D
(Correspondence)
Page 4of8
119
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,387
52,388.02
52,388.03
52,388.04
52,388.08
52,398.00
52,399.00
52,403
52,404
52,408
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Mizahi, Moti -10725 Santa Lucia Rd 2005 F CW-009, 2 yrs D
(Correspondence)
Vallco Hotel (Correspondence) 2005 F CW-009, 2 yrs D
Vallco Road Realignment 2006F CW-009, 2 yrs D
(Correspondence)
California Pizza Kitchen 2006F CW-009, 2 yrs D
(Correspondence)
Vallco Sewer Main (Correspondence) 2007F CW-009, 2 yrs D
Lee, Belinda -21089 Greenleaf Dr 2005 F CW-009, 2 yrs D
(Correspondence)
Heman, Pete -10080 Phar Lap Dr 2004F CW-007, 1 yr D
(Correspondence, Cash Receipt) CW-009, 2 yrs
Chang, Kenneth -21724 Regnart Ct 2004F CW-009, 2 yrs D
(Correspondence)
Otsuka, Koji -21972 McClellan Rd 2004F CW-009, 2 yrs D
(Correspondence)
Gera, George -10550 DeAnza Blvd 2004F CW-009, 2 yrs D
(Correspondence)
Page 5of8
120
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,410
52,415
52,418
52,424
52,427
52,431
52,433
52,434
52,453
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Li, James -10440 S. Blaney 2005 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 2 yrs
Padmanaban, 20883 Elenda Dr 2006 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Bungalow Courts, Bubb Rd/Imperial 2004F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Ko, AndrewNeon Sook-10110 Lebanon 2006 F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Calabazas Toll Brothers (Correspondence) 2006 F CW-009, 2 yrs D
Pruneridge Park, Pruneridge Ave 2006F CW-009, 2 yrs D
(Correspondence, Cash Receipt)-Project CW-007, 1 yr
Withdrawn
Perng, Dave -1426 S. DeAnza 2005 F CW-009, 2 yrs D
(Correspondence)
Rico Residence, 22620 San Juan Rd 2005 F CW-009, 2 yrs D
(Correspondence)
Tiang Residence, 10067 Bianchi 2008 F CW-009, 2 yrs D
(Correspondence)
Page 6of8
121
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,443
52,445
52,446
52,448.00
52,454
52,466
52,468
52,480
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Gangadharan & Smitha Anand, 10220 2006F CW-009, 2 yrs D
Lebanon (Correspondence, Cash Receipt) CW-007, 1 yr
Feng, Dick -10584 Flora Vista 2006F CW-009, 2 yrs D
(Correspondence, Cash Receipt) CW-007, 1 yr
Catholic Cemeteries of Diocese of S~ 2006F CW-007, 1 yr D
Jose, 23555 Cristo Rey (Cash Receipt)
Jauch, Patricia-10760 S. Stelling 2006F CW-009, 2 yrs D
(Correspondence, Cash Receipt)-Project CW-007, 1 yr
Withdrawn
Public Storage/Tim Reeves, 20565 Valley 2006 F CW-009, 2 yrs D
Green Dr. (Correspondence)
Mendelson, Moshe-21943 Lindy Ln 2007F CW-009, 2 yrs D
(Correspondence)
Bateh, George -22690 Stevens Creek 2006 F CW-009, 2 yrs D
(Correspondence)
Misami, Farideh/Mohajer, Ali-19411 2007 F CW-009, 2 yrs D
Calle De Barcelona (Correspondence, CW-007, 1 yr
Cash Receipt)
Page 7of8
122
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,521
51,045.48
51,045.41
51,045.52
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-009
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Wayne Perry Inc., 20999 Stevens Creek 2008 F CW-007, 1 yr D
(Cash Receipt)
City Hall Parking Lot, Rubble Strip Speed 2006 F CW-009, 2 yrs D
Bumps (Correspondence)
City Hall Underground Fuel Tank 2001 F PW-024, Comp. + D
Replacement (Project Administration) 10 yrs
Code Enforcement Relocation 2003 F CW-009, 2 yrs D
(Correspondence)
Page 8of8
123
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
52,321.00
52,328.00
52,351.00
52,372.00
52,435.00
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-LD-D-010
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Yang, Alice Bee-Choo -10660 Santa Lucia Rd. 2004F PW-024, Comp. D
(Project Administration) + 10 yrs
GB Estate Homes (Formerly Debcor) PW-024, Comp. D
10690 S. Stelling Road, 10695 & 10705 Orline Ct. 2004F + 10 yrs
(Project Administration)
The Forum -Rancho San Antonio PW-024, Comp. D 2004F (Project Administration) + 10 yrs
Jiang, Joseph-10551 Santa Lucia Road 2004F PW-024, Comp. D
(Project Administration) + 10 yrs
Schultz Residence -22646 San Juan Road PW-024, Comp. D 2004F (Project Administration) + 10 yrs
Page 1of1
124
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,000A
98,000.05
98,001.20
98,001.50
98,001.11
98,001.12
98,002
98,003
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
~
Name Subject Address Date Ranges Other Type
information
State Highway 280 Sound Walls 1993 M CW-009, 2 yrs D
(Correspondence, Regulatory Agency PW-013, 10 yrs
Correspondence)
Noise Im.pact Study -State of California 1992M CW-025, 10 yrs D
Hwy 85 -St. Joseph's Church 1970M CW-009, 2 yrs D
(Correspondence)
DeAnza Blvd. (Correspondence) 1979M CW-009, 2 yrs D
DeAnza Widening West side Stevens PW-024, Comp.+ D
Creek to Bollinger (Project 1988 M 10 yrs
Administration)
DeAnza/Homestead Improvement -1991 -1994 M CW-009, 2 yrs D
Collishaw (Correspondence, Project PW-024, Comp. +
Administration) 10 yrs
Foothill Expressway (Correspondence) 1969M CW-009, 2 yrs D
State Hwy 85 (Correspondence) 1982M CW-009, 2 yrs D
Page 1 of 9
125
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,003.01
98,003.04
98,003.06
98,003.07
98,003.08
98,003.10
98,003.11
98,004.01
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
~
Name Subject Address Date Ranges Other Type
information
Dept of Transportation Construction Costs 1979M PW-013, 10 yrs D
(Regulatory Agency Correspondence)
Eliminate Roadside Obstacles (Regulatory 1976M PW-013, 10 yrs D
Agency Correspondence)
Safer Roads Demonstration 1977M CW-009, 2 yrs D
(Correspondence)
Traffic Control Signalization 1977M CW-009, 2 yrs D
Demonstration (Correspondence; PW-013, 10 yrs
Regulatory Agency Correspondence)
Safer Off System Roads (Correspondence, 1978M CW-009, 2 yrs D
Regulatory Agency Correspondence) PW-013, 10 yrs
Safer Roads Program Demonstration 1977M PW-013, 10 yrs D
(Regulatory Agency Correspondence)
Convert Mercury Vapor to High Pressure 1985 M CW-009, 2 yrs D
Sodium (Correspondence)
Urban Extension 100 -Stevens Creek to 1965 M CW-009, 2 yrs D
85 (Correspondence, Regulatory Agency PW-013, 10 yrs
Correspondence)
Page 2 of9
126
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,005.00
98,005.01
98,005.02
98,005.03
98,005.06
98,005.08
98,005.11
98,005.14
98,005.16
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Micro:film S=Scanning
Name Subject Address Date Ranges Other Type
information
Stevens Creek Blvd. (Correspondence) 1977M CW-009, 2 yrs D
Stevens Creek Blvd. Median -Hwy 85 to 1976M CW-009, 2 yrs D
Stelling (Correspondence)
Stevens Creek Traffic Signals 1973 M CW-009, 2 yrs D
(Correspondence)
Stevens Creek Beautification 1971 M CW-009, 2 yrs D
(Correspondence)
Stevens Creek Signalization & Island 1970M CW-009, 2 yrs D
Modification Saich (Traffic Counts, PW-041, 2 yrs
Correspondence)
Stevens Creek Widening @ Railroad -1982M PW-024, Comp. + D
O'Grady (Project Administration) 10 yrs
Stevens Creek Widening Carmen/Scenic 1985-1988 M PW-024, Comp.+ D
(Project Administration) 10 yrs
Stevens Creek/Tantau Project 86-09 1987M CW-009, 2 yrs D
(Correspondence)
Stevens Creek/Orange/Phar Lap/Raisch, 1986M CW-009, 2 yrs D
Project 4022 (Correspondence)
Page 3 of9
127
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,006.4
98,010
98,016.3
98,016.4
98,017.00
98,019.01
98,019.04
98,020.00
98,020.01
98,022.00
98,023.00
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
Name Subject Address Date Ranges Other Type
information
Mary Avenue Widening (Correspondence) 1987M CW-009, 2 yrs D
County Expressways (Correspondence) 1966M CW-009, 2 yrs D
Stelling Rd Widening (Project 1986M PW-024, Comp. + D
Administration) 10 yrs
10872 Stelling Rd/1083 0 Stelling Rd 1985 M PW-024, Comp. + D
(Project Administration) 10 yrs
Stevens Canyon Road Repairs 1975M CW-009, 2 yrs D
(Correspondence, Traffic Counts) PW-041, 2 yrs
Foothill Blvd. -Depression 1979M CW-009, 2 yrs D
(Correspondence)
Foothill Blvd. Overlay (Project 1988 M PW-024, Comp. + D
Administration) 10 yrs
Property at Blaney (Project 1971 M PW-010, Comp.+ D
Administration, Property Apprasal) 10 yrs
Equipment Rental (Correspondence) 1969M CW-009, 2 yrs D
Rodrigues A venue (Correspondence) 1977M CW-009, 2 yrs D
Mercedes, Madera, Cordova Roads 1971 M CW-009, 2 yrs D
(Correspondence)
Page 4 of9
128
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,024.00
98,026.00
98,026.03
98,027.01
98,027.04
98,027.05
98,030.00
98,031.00
98,035.01
98,039.00
98,040.00
98,400
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
~
Name Subject Address Date Ranges Other Type
information
Rae Lane (Correspondence) 1973 M CW-009, 2 yrs D
Regnart Road (Correspondence) 1978M CW-009, 2 yrs D
Regnart Road Emergency Access 1987M CW-009, 2 yrs D
(Correspondence)
Miller A venue Median Modification 1978 M CW-009, 2 yrs D
(Correspondence)
Miller Ave Landscaping S. of SCB 1986M CW-009, 2 yrs D
(Correspondence)
Miller Ave At Richwood Left Tum Lane 1991 M CW-009, 2 yrs D
Project 91-115 (Correspondence)
10830 S. Stelling Appraisal Report 1981 M PW-010, Comp.+ D
(Project Administration) 10 yrs
Torre Avenue (Correspondence) 1974M CW-009, 2 yrs D
Mann Drive (Correspondence) 1993 M CW-009, 2 yrs D
Torre A venue/Merritt Drive Street 1988 M CW-009, 2 yrs D
Improvement (Correspondence)
Merriman Road (Correspondence) 1988M CW-009, 2 yrs D
Vellum (Correspondence) 1964M CW-009, 2 yrs D
Page 5 of9
129
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,493.15
98,493.23
98,493.29
98,493.30
98,493.44
98,493.45
98,493.51
98,493.58
98,496
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
-------File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
~
Name Subject Address Date Ranges Other Type
information
Slurry Seal Project 80-55-1982 1982M CW-009, 2 yrs D
(Correspondence)
Slurry Seal (Correspondence) 1986M CW-009, 2 yrs D
Pavement Restoration -O'Grady Paving 1988 M PW-024, Comp. + D
Project 88-107 (Project Administration) 10 yrs
Minor Restoration 88-109 1988M CW-009, 2 yrs D
(Correspondence)
Slurry Seal Project 92-107 1992M CW-009, 2 yrs D
(Correspondence)
Slurry Seal Striping Project 93-104 1993 M PW-024, Comp. + D
(Project Administration) 10 yrs
Pavement Restoration Project 95-104 1995M PW-024, Comp. + D
(Project Administration) 10 yrs
Slurry Seal Project 94-105 1994 & 1998 M CW-009, 2 yrs D
(Correspondence)
Select Systems (Correspondence, 1965M CW-009, 2 yrs D
Regulatory Agency Correspondence) PW-013, 10 yrs
Page 6 of9
130
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,497
98,498
98,498.01
98,498.04
98,498.07
98,499
98,503
98,503.02
98,503.05
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper ·.
destroyed: destroyed: destroyed:
D=Destruction M=Microfilrn S=Scanning -
Name Subject Address Date Ranges Other Type
information
Street Progress Needs (Correspondence, 1964M CW-009, 2 yrs D
Regulatory Agency Correspondence) PW-013, 10 yrs
Traffic -Santa Clara County 1966M CW-009, 2 yrs D
(Correspondence, Regulatory Agency PW-013, 10 yrs
Correspondence)
Traffic Accident (Correspondence, 1964M CW-009, 2 yrs D
Regulatory Agency Correspondence) PW-013, 10 yrs
West Valley Freeway (Correspondence) 1967M CW-009, 2 yrs D
Traffic Improvement Program 1969M CW-009, 2 yrs D
(Correspondence)
Road Mileage Report (Correspondence, 1964 & 1998 M CW-009, 2 yrs D
Regulatory Agency Correspondence) PW-013, 10 yrs
Metropolitan Transportation Commission 1997M CW-009, 2 yrs D
(Correspondence)
ABAG Corridor Future 85 1976 & 1979 M CW-009, 2 yrs D
(Correspondence)
Pavement Mgmt FY 1998-99 1999M CW-009, 2 yrs D
(Correspondence)
Page 7 of9
131
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,509
98,510
98,511
98,512
98,513
98,515
98,516
98,518
98,520
98,527
98,015.20
98,493.61
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Select System (Correspondence) 1976M CW-009, 2 yrs D
Street Name Changes (Correspondence) 1975 & 1993 M ·cw-009, 2 yrs D
Federal Highways (Transportation Study) 1980M PW-035, 5 yrs D
PW-013, 10 yrs
Light Rail Study (Transportation Study) 1976M PW-035, 5 yrs D
Safer Off-Systems (Correspondence) 1982M CW-009, 2 yrs D
STIP, Dept. of Transportation 1991 M CW-009, 2 yrs D
(Correspondence) 2003 F
Streets Miscellaneous (Correspondence) 1987 & 1995 M CW-009, 2 yrs D
Bus Stop Improvement Project 87-107 1987M CW-009, 2 yrs D
Street Improvement General 1988-1989 M CW-009, 2 yrs D
(Correspondence)
Handicap Ramp, 1080 Stelling 1991 M CW-009, 2 yrs D
(Correspondence)
Bollinger Rd at Calabazas Creek 1999 F CW-009, 2 yrs D
(Correspondence)
Pavement Restoration -O'Grady Paving 1999 F PW-010, Comp.+ D
(Project Administration) 10 yrs
Page 8 of9
132
Resolution
authorizing
destruction: 15-
Number to be
used for
microfiche card
98,493.62
98,493.64
98,493.65
98,493.67
98,493.70
98,493.72
98,493.73
98,493.75
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: PW-ROADS-D-001
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
Name Subject Address Date Ranges Other Type
information
Annual Overlay Project 99-108, Granite 2000 F PW-010, Comp.+ D
Construction (Project Administration) 10 yrs
Pavement Restoration (Project 2001 F PW-010, Comp.+ D
Administration) 10 yrs
Slurry Seal Project 2000-102 (Project 2000F PW-010, Comp.+ D
Administration) 10 yrs
Foothill/Stevens Creek Overlay (Project 2002 F PW-010, Comp.+ D
Administration) 10 yrs
Annual Overlay Project 2001-04 (Project 2002 F PW-010, Comp.+ D
Administration) 10 yrs
Pavement Restoration Project 2002-01 2004F PW-010, Comp.+ D
(Project Administration) 10 yrs
2002 Annual Overlay Project 2002-04 2003 F PW-010, Comp.+ D
(Project Administration) 10 yrs
Pavement Restoration Project 2003-04 2004F PW-010, Comp.+ D
(Project Administration) 10 yrs
Page 9 of9
133
OFFICE OF THE CITY CLERK
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed on the attachment can be destroyed in accordance with the City's Records
Retention Schedule. Please review the list and contact the City Clerk's office if you believe any of
these records are of historical or administrative significance and should not be destroyed.
Please also make sure none of the records are the subject of any claim, litigation, investigation, or
audit.
Please return signed form to the City Clerk's office.
=================================================
DOCUMENTS HA VE BEEN REVIEWED AND APPROVED FOR DESTRUCTION
10-/6··/5
Department Head I Division Manager Date
~itWt--
City Clerk
to/ii-Ir 5 -
Date
~
~. City Attorney . Date
~~====================================================
(To be completed after destruction has been performed -return signed form to City Clerk's office)
I HEREBY CERTIFY that the items listed on the attachment have been destroyed in accordance
with City policies and procedures: Quinlan 2015
Employee Performing Destruction Date
134
Resolution
authorizing
destruction: 15-
Additional
information
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Quinlan 2015 -
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Date paper
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning
INmne r=ber ~Subject ~Address I Date Ranges IJYpe
P&R-008 Park Rental Permits Quinlan Co=. Ctr Jan.-Dec. 2012 D
10185 N. Stelling Rd
Cupertino, Ca 95014
P&R-008 Quinlan Community Quinlan Co=. Ctr Jan.-Dec. 2012 D
Center 10185 N. Stelling Rd
Rental Permits
Cupertino, Ca 95014
P&R-008 Creekside Park Quinlan Co=. Ctr Jan.-Dec. 2012 D
Rental Permits 10185 N. Stelling Rd
Cupertino, Ca 95014
P&R-008 Monta Vista Quinlan Co=. Ctr Jan.-Dec. 2012 D
Recreation Ctr. 10185 N. Stelling Rd
Rental Permits
Cupertino, Ca 95014
P&R-008 Community Hall Quinlan Co=. Ctr Jan.-Dec. 2012 D
Rental Permits 10185 N. Stelling Rd
Cupertino, Ca 95014
P&R-008 Teen Center Quinlan Co=. Ctr Jan.-Dec. 2012 D
Rental Permits 10185 N. Stelling Rd
Cupertino, Ca 95014
P&R-004 Drop-in Classes Quinlan Co=. Ctr Jan.-Dec. 2012 D
10185 N. Stelling Rd
Cupertino, Ca 95014
I
135
Resolution
authorizing
destruction: 15-
Additional
information
RECORDS INVENTORY FOR DESTRUCTION, MICROFILMING, OR SCANNING
Email completed form to cityclerk@cupertino.org
File name or Box number: Quinlan 2015
Destroyed Scanned Microfilmed
Date records Date: Date paper Date: Datepap~r
destroyed: destroyed: destroyed:
D=Destruction M=Microfilm S=Scanning -
INrune rumb~ II Subj~ II Adiliess I Date Ranges !Type
CW-032 Leader in Training Quinlan Comm. Ctr Apr. -Aug. D
Applications 10185 N. Stelling Rd
1998 -2011
CW-033 Cupeitino, Ca 95014
P&R-015 Teen Center 21111 Stevens Creek Jan. -May D
Registration Forms Blvd.
Cupeitino, Ca 95014 2003-2012
P&R-015 Ceramic Center Fee 10185 N. Stelling Rd Jan. -Dec. D
Forms Cupertino, Ca 95014
2010 -2011
:
I
136
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1195 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/26/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Authorize a new Chief Technology Officer/Director of Information Services position in the
salary schedule for Unrepresented Employees’ Compensation Program and approve corresponding
budget amendments totaling $148,750.
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Resolution
B - Redlined Amended Unrepresented Employees Compensation Program
C - CIO/Director of Information Technology Position Description
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:AuthorizeanewChiefTechnologyOfficer/DirectorofInformationServicesposition
inthesalaryscheduleforUnrepresentedEmployees’CompensationProgramandapprove
corresponding budget amendments totaling $148,750.
Staff recommends the City Council approve the following:
1.AdoptResolutionNo.15-099AmendingtheUnrepresentedEmployees’
Compensation Program and salary schedule.
2.ApproveanincreasetotheFY2015-16InformationTechnologyprogram
budget of $61,875 (610-34-310).
3.ApproveanincreasetotheFY2015-16PublicAffairsprogrambudgetof
$61,875 (100-30-300).
4.ApproveanincreasetotheFY2015-16HumanResourcesprogrambudgetof
$25,000 (100-44-412).
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
powered by Legistar™137
S ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3227 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2015
Subject
Authorize a new Chief Technology Officer/Director of Information Services position in
the salary schedule for Unrepresented Employees’ Compensation Program and approve
corresponding budget amendments totaling $148,750.
Recommended Action
Staff recommends the City Council approve the following:
1. Adopt the Draft Resolution Amending the Unrepresented Employees’
Compensation Program and salary schedule.
2. Approve an increase to the FY 2015-16 Information Technology program
budget of $61,875 (610-34-310).
3. Approve an increase to the FY 2015-16 Public Affairs program budget of
$61,875 (100-30-300).
4. Approve an increase to the FY 2015-16 Human Resources program budget of
$25,000 (100-44-412).
Description
The City requests the addition of a Chief Technology Officer/Director of Information
Services position to the Unrepresented Employees’ Compensation Program and salary
schedule which sets forth all positions established for that group. Approval of
corresponding budget amendments to support six months of salary and benefits as well
as executive recruitment services is also requested.
Discussion
Periodically, the City Manager reviews the City’s organizational structure to ensure
resources are in place for desired service levels, to identify areas of service enhancement,
and to accommodate changing organizational needs. In February, the City retained
NexLevel Information Technology to assist with an Information Technology Strategic
Plan that would address project backlogs and service-level issues. The results of this
assessment along with continuing project management issues have prompted the City
Manager to review the need for executive-level leadership in the area of information
services. The new Chief Technology Officer/Director of Information Services
138
classification would be a director-level position overseeing IT and Communications in
addition to strategic planning related to information services City-wide.
The City reviewed several Chief Technology Officer/Director of Information Services
classifications throughout Santa Clara County and used the City of Palo Alto and
Sunnyvale position descriptions as templates. Under the direction of the City Manager,
this position would direct and manage City-wide information technology and
communications systems and activities. This position would exercise independent
judgment and discretion in developing and implementing strategic direction, and
managing and controlling administrative functions for communications and information
systems. It would provide leadership to the City Manager, City Council, and department
heads in integrating and aligning technology with business plan objectives. This position
would also plan, organize, direct and evaluate the operations of the IT and
Communications divisions to ensure effective support for organizational objectives and
efficient and effective implementation of initiatives.
A salary survey was conduct to develop the salary range for this new classification using
the City’s established comparison cities with consideration for internal alignment. Staff
recommends contracting with an executive search firm for this highly technical
executive-level recruitment. Given the time required for this recruitment, staff
recommends funding this position for six months in FY 2014-15. ___________________________________
Fiscal Impact
The total anticipated cost of this request in FY 2014-15 is $148,750 made up of six months
of salary and benefit costs ($123,750) and executive recruitment services ($25,000).
Annual salary and benefit costs of $247,500 would begin in fiscal year 2015-16.
Prepared by: Jaqui Guzmán, Assistant to the City Manager
Approved for Submission by: David Brandt, City Manager
Attachments:
A – Draft Resolution Amending the Unrepresented Employee Compensation Program
B – Redlined Amended Unrepresented Employee Compensation Program
C – Chief Technology Officer/Director of Information Services Position Description
139
1
RESOLUTION 15-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CUPERTINO AMENDING RESOLUTION NO. 14-209 REGARDING THE
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
WHEREAS, the City Council desires to amend the City Attorney Employees’ Compensation
Program to add a Chief Technology Officer/Director of Information Services.
NOW, THEREFORE, BE IT RESOLVED that the unrepresented Compensation Program be
amended which is incorporated in this resolution by this reference and included below.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino
this 3rd day of November 2015 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
________________ _____________________
Grace Schmidt, City Clerk Rod Sinks, Mayor, City of Cupertino
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 1
PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter
defined and designated either as management or confidential positions shall be eligible for
participation under the Unrepresented Employees Compensation Program as hereby adopted
by action of the City Council and as same may be amended or as otherwise modified from time
to time.
It is the stated purpose of this Compensation Program to give recognition to and to
differentiate those eligible employees from represented employees who achieve economic gain
and other conditions of employment through negotiation. It is the intent that through this
policy and those which are adopted or as may be modified or rescinded from time to time such
recognition may be given.
Eligibility for inclusion with this Compensation program is limited to persons holding
positions as management or confidential employees as defined under section 2.52.290 of the
Cupertino Municipal Code. These are as designated by the Appointing Authority and may be
modified as circumstances warrant.
Although subject to change in accordance with provision of the Personnel Code, the
positions in the following classifications have been designated as unrepresented.
MANAGEMENT AND CONFIDENTIAL CLASSIFICATIONS:
Classification Title
Accountant I GIS Coordinator
Accountant II Human Resources Assistant
Accounting Technician I Human Resources Analyst I
Accounting Technician II Human Resources Analyst II
Administrative Assistant Human Resources Technician I
Assistant City Attorney Human Resources Technician II
Assistant City Manager Information Technology Assistant
Assistant Director of Community
Development
Information Technology Manager
Assistant Director of Public Works Human Resources Manager
Assistant to the City Manager Legal Services Manager
Building Official Management Analyst
Capital Improvement Program Manager Network Specialist
Chief Technology Officer/Director of
Information Services Public Affairs Director
City Clerk Public Works Projects Manager
City Planner Public Works Supervisor
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Community Relations Coordinator Recreation Supervisor
Deputy City Clerk Economic Development Manager
Director of Administrative Services Senior Accountant
Director of Community Development Senior Civil Engineer
Director of Recreation and Community Service Senior Recreation Supervisor
Director of Public Works Senior Management Analyst
Environmental Programs Manager Service Center Superintendent
Executive Assistant to the City Manager Sustainability Manager
Finance Manager Web Specialist
In the event of any inconsistency between the Compensation Program and any Employment
Contracts, the provisions of the Employment Contract and any amendments thereto control.
Adopted by Action of the
City Council, April 1, 1974
Revised 10/74, 3/78, 6/81, 6/82, 7/85, 7/87, 1/89, 7/90, 4/91, 5/91,
7/92, 6/95, 6/96, 7/99, 6/02, 7/04, 6/05, 04/07, 7/10, 10/12, 12/12, 7/13,11/13,12/13,3/14, 7/14, 11/15
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 2
SALARY SCHEDULE
AND OTHER SALARY RATES
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated for services rendered to and on behalf of the City on the basis of equitably
of pay for duties and responsibilities assigned, meritorious service and comparability with
similar work in other public and private employment in the same labor market; all of which is
contingent upon the City’s ability to pay consistent with its fiscal policies.
Effective the first full pay period in July 2013, a 1.5% salary increase will be added to the
salary ranges of classifications in this group. Effective the first full pay period in July 2014, a
1.5% salary increase will be added to the salary ranges of classifications in this group. Effective
the first full pay period in July 2015, a 1.25% salary increase will be added to the salary ranges
of classification in this group. See Attachment A for a list of paygrades.
In addition, equity adjustments as identified in the City’s 2013 total compensation
survey shall occur over the next three years. Effective the first pay period in July 2013, a .46%
equity adjustment will be added to the salary ranges of classifications as noted in Attachment A.
Effective the first pay period in July, 2014, a .97% equity adjustment will be added to the salary
ranges of classifications as noted in Attachment A. Effective the first pay period in July, 2015, a
1.21% equity adjustment will be added to the salary ranges of classifications as noted in
Attachment A.
Adopted by Action
of the City Council
April 1, 1974
Revised 8/78, 7/79, 6/80, 7/92, 6/95, 10/12, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 3
TRAINING AND CONFERENCES
I. POLICY
A. Management Personnel
It is City of Cupertino policy that eligible persons under this Compensation Program shall
be reimbursed or receive advances in accordance with the schedules, terms and conditions
as set forth herein for attendance at conferences, meetings and training sessions as defined
below for each. It is the intent of this policy to encourage the continuing education and
awareness of said persons in the technical improvements and innovations in their fields of
endeavor as they apply to the City or to implement a City approved strategy for attracting
and retaining businesses in the City. One means of implementing this encouragement is
through a formal reimbursement and advance schedule for authorized attendance at such
conferences, meetings and training sessions.
B. Non-Management Personnel
When authorized by their supervisor, a non-management person may attend a conference,
meeting or training session subject to the stated terms and conditions included herein for
each with payment toward or reimbursement of certain expenses incurred as defined below
for each.
II DEFINITIONS
A. Conferences
A conference is an annual meeting of a work related organization the membership of which
may be held in the name of the City or the individual.
B. Local Area
The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-
mile distance from Cupertino when traveling to Alameda County.
C. Meetings
A “meeting” shall mean a convention, conference, seminar, workshop, meal, or like
assembly having to do with municipal government operations. An employee serving on a
panel for interviews of job applicants shall not come under this definition.
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D. Training Session
A training session is any type of seminar or workshop the attendance at which is for the
purpose of obtaining information of a work related nature to benefit the City’s operations or
to enhance the attendee’s capabilities in the discharge of assigned duties and
responsibilities.
III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent
This schedule is written with the intent that the employee will make every effort to find the
lowest possible cost to the City for traveling on City business. For example, if paying for
parking at the airport is less expensive that paying for a taxi or airport shuttle, then the
employee should drive their car and park at the airport; or if renting a car is lower than
taking taxis at the out-of-town location, then a car should be rented; or air reservations
should be booked in advance to obtain discounted fares. The following procedures apply
whether the expense is being paid through a reimbursement or a direct advance.
B. Registration
Registration fees for authorized attendance at a meeting or training session will be paid by
the City.
C. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in
paragraph A. Eligible transportation costs include airfare (with coach fare being the
maximum), van or taxi service to and from the attendee’s home and airport, destination or
airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or
rental cars. Use of a personal automobile for City business shall be reimbursed or advanced
at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the
vehicle is being used for getting to the destination. Government or group rates offered by a
provider of transportation must be used when available.
Reimbursement or advances for use of a personal automobile on City business within a local
area will not be made so as to supplement that already being paid to those persons receiving
a monthly mileage allowance.
D. Lodging
Hotel or lodging expenses of the employee resulting from the authorized event or activity
defined in this policy will be reimbursed or advanced if the lodging and event occurs
outside of the local area. Not covered will be lodging expenses related to person(s) who are
accompanying the City member, but who themselves are not on City business. In this
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instance, for example, the difference between single and multiple occupancy rates for a
room will not be reimbursed.
Where the lodging is in connection with a conference or other organized educational
activity, City-paid lodging costs shall not exceed the maximum group rate published by the
conference or activity sponsor, providing that lodging at the group rate is available at the
time of booking. If the group rate at the conference hotel is not available, then the non-
conference lodging policy described in the next paragraph should be followed to find
another comparable hotel.
Where lodging is necessary for an activity that is not related to a conference or other
organized educational activity, reimbursement or advances shall be limited to the actual
cost of the room at a group or government rate. In the event that a group or government rate
is not available, lodging rates that do not exceed the median price for lodging for that area
and time period listed on travel websites like www.hotels.com, www.expedia.com or an
equivalent service shall be eligible for reimbursement or advancement.
E. Meals
1. With No Conference
Payments toward or reimbursement of meals related to authorized activities or events
shall be at the Internal Revenue Service per diem rate for meals and incidental expenses
for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General
Services Administration. The per diem shall be split among meals as reasonably desired
and reduced accordingly for less than full travel days. If per diem is claimed, no receipts
are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard
of reasonableness, but receipts must be kept and submitted for the expense incurred.
2. As Part of a Conference
When City personnel are attending a conference or other organized educational activity,
they shall be reimbursed or advanced for meals not provided by the activity, on a per
diem or actual cost basis. The per diem and actual cost rate shall follow the rules
described in the meals with no conference paragraph.
F. Other Expenses
Payments toward or reimbursement of expenses at such functions shall be limited to the
actual costs consistent with the application of reasonable standards.
Other reasonable expenses related to business purposes shall be paid consistent with this
policy.
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No payments shall be made unless, where available, receipts are kept and submitted for all
expenses incurred. When receipts are not available, qualifying expenditures shall be
reimbursed upon signing of an affidavit of expenditure.
No payment shall be made for any expenses incurred which are of a personal nature or not
within a standard of reasonableness for the situation as may be defined by the Finance
Department.
G. Non-Reimbursable Expenses
The City will not reimburse or advance payment toward expenses including, but not limited
to:
1. The personal portion of any trip;
2. Political or charitable contributions or events;
3. Family expenses, including those of a partner when accompanying the employee on
City-related business, as well as child or pet-related expenses;
4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa
treatments, etc.
5. Gifts of any kind for any purpose;
6. Service club meals; of those besides economic development staff;
7. Alcoholic beverages;
8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic
citations; and
9. Personal losses incurred while on City business.
IV ATTENDANCE AUTHORIZATION
A. Budgetary Limitations
Notwithstanding any attendance authorization contained herein, reimbursement or
advances for expenses relative to conferences, meeting or training sessions shall not exceed
the budgetary limitations.
B. Conference Attendance
Attendance at conferences or seminars by employees must be approved by their supervisor.
C. Meetings
Any employee, management or non-management, may attend a meeting when authorized
by their supervisor.
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D. Training Sessions
Any employee, management or non-management, may attend a training session when
authorized by their supervisor.
V. FUNDING
A. Appropriation Policy
It shall be the policy of the City to appropriate funds subject to availability of resources.
B. Training Sessions
Payments toward or reimbursement of expenses incurred in attendance at training sessions,
will be appropriated annually through the budget process.
VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessary for a City employee to request a direct cash advance
to cover anticipated expenses while traveling or doing business on the City’s behalf. Such
request for an advance should be submitted to their supervisor no less than seven days prior
to the need for the advance with the following information: 1) Purpose of the expenditure;
2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and
transportation expenses); and 3) The dates of the expenditure. An accounting of expenses
and return of any unused advance must be reported to the City within 30 calendar days of
the employee’s return on the expense report described in Section VII.
VII. EXPENSE REPORT REQUIREMENTS
All expense reimbursement requests or final accounting of advances received must be
approved by their supervisor, on forms determined by the Finance Department, within 30
calendar days of an expense incurred, and accompanied by a business purpose for all
expenditures and a receipt for each non- per diem item.
Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07,7/10
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 4
AUTOMOBILE ALLOWANCES AND
MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated fairly for the use of personal automotive vehicles on City business. In
many instances the use of personal vehicles is a condition of employment due to the absence of
sufficient City owned vehicles for general transportation purposes. It is not intended, however,
that such a condition of employment should work an undue hardship. For this reason, the
following policies shall apply for mileage reimbursements.
Those persons who occasionally are required to use their personal automobiles for City
business shall be reimbursed for such use at an appropriate rate established by the City Council.
Submission of reimbursement requests must be approved by the Department Head.
Employees in the following classifications shall be paid on a monthly basis the following
automobile allowance:
Classification Allowance
Director of Administrative Services 300.00
Director of Community Development 300.00
Assistant City Manager 300.00
Director of Parks and Recreation 300.00
Director of Public Works 300.00
Chief Technology Officer/ 300.00
Director of Information Services
City Clerk 250.00
Public Affairs Director 250.00
Senior Civil Engineer 250.00
Recreation Supervisor 200.00
Employees receiving automobile allowance shall be eligible for reimbursement for travel
that exceeds two hundred miles round trip.
Adopted by Action of the City Council
April 1, 1974
Revised
7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90,
7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 7/11, 10/12, 12/12, 7/13, 11/15
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 5
ASSOCIATION MEMBERSHIPS AND
PROFESSIONAL PUBLICATIONS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be entitled to City sponsored association memberships as well as receiving subscriptions
to professional and technical publications. Such sponsorship, however, shall be conditioned
upon the several factors as set forth below.
Each association for which membership is claimed must be directly related to the field of
endeavor of the person to be benefited. Each claim for City sponsored membership shall be
submitted by or through the Department Head with their concurrence to the City Manager for
approval.
Subscriptions to or purchase of professional and technical publications may be provided
at City expense when such have been authorized by the Department Head providing the subject
matter and material generally contained therein are related to municipal governmental
operations.
Adopted by Action of
the City Council
April 1, 1974
Revised
7/92
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 6
OVERTIME WORKED
EXEMPT POSITIONS:
Management and non-represented professional employees are ineligible for overtime
payments for time worked in excess of what otherwise would be considered as a normal work
day or work week for other employees. However, no deduction from leave balances are made
when such an employee is absent for less than a regular work day as long as the employee has
his/her supervisor’s approval. Nothing in this policy precludes the alternative work schedule,
which may include an absence of a full eight hour day, when forty hours have been worked in
the same seven day work period.
NON-EXEMPT POSITIONS:
Confidential employees are eligible for overtime or compensation time, at their discretion,
for the time worked in excess of 40 hours per week. Nothing in this policy precludes the
alternative work schedule, which may include an absence of a full eight hour day, where forty
hours have been worked in the same seven day period.
Adopted by Action of the City Council
April 1, 1974
Revised
6/80, 7/91, 7/92, 6/96, 7/97, 4/07, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 7
HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance
under which employees in Management and Confidential positions and their dependents may
be covered. The purpose of this program is to promote and preserve the health of employees
and their families through comprehensive health plans available only through employer
sponsorship.
Although the premium cost for the insurance provided remains the ultimate
responsibility of the employee in these positions, the City shall contribute the amounts listed
below towards the premium or pay the full cost of the premium if less than the stated amounts.
If the premium amounts for any employee covered by this policy are less than the amounts
listed below per month, the difference between the premium amount and the stated amounts
will be included in the employee’s gross pay. The City will no longer pay medical insurance
cash back (excess of the monthly premium less the cost of the medical coverage) for new
employees hired after July 1, 2005.
Medical Insurance Coverage Level City Contribution
Employee 702.00
Employee + 1 762.00
Employee +2 802.00
Effective 11/1/13 or as soon as administratively possible, the City will establish a Health
Reimbursement Account (HRA) to be used towards health related expenses. Upon
establishment, the City will deposit an amount equal to $83.00/month from 7/1/13 to plan
enactment. Thereafter, employees will receive $83.00 /month in their HRA. Effective with the
first full pay period in July 2014, employees will receive an additional $80.00/month in HRA to
be used towards health related expenses.
During the 13/14 contract year, the City will be reopening negotiations to discuss
elimination of the CalPERS 100/90 retirement plan and replacement of said plan.
Adopted by Action of the City Council
September 16, 1974
Revised
7/75, 7/76, 7/77, 8/78, 7/79, 6/80, 6/81, 7/81, 6/82, 7/83, 7/84, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/97,
7/99, 6/00, 6/02, 7/04, 6/05, 4/07,12/12, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 8
FIXED HOLIDAYS
It is the policy of the City of Cupertino to recognize days of historical and national
significance as holidays of the City without loss of pay or benefits. Recognizing the desirable
times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of
holidays for management and confidential employees at such times as are convenient for each
employee and supervisor, when such policy is compatible with the workload and schedule of
the City.
The City provides the following fixed paid holidays for eligible employees covered by
this agreement:
1. New Year’s Day
2. Martin Luther King Day
3. Presidents’ Day
4. Memorial Day
5. Independence day
6. Labor Day
7. Veteran’s Day
8. Thanksgiving Day
9. Day Following Thanksgiving
10. Christmas Eve
11. Christmas Day
12. New Year’s Eve
When a holiday falls on a Sunday, the following Monday shall be observed as the non-work
day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work
day.
FLOATING HOLIDAY
In addition to the paid holidays, employees occupying these positions shall be provided 20
floating hours per calendar year as non-work time with full pay and benefits. Employees may
accumulate floating holiday hours up to two times their annual accrual.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 6/89, 7/92, 7/99, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 9
LIFE AND LONG TERM DISABILITY INSURANCE
It is the policy of the City of Cupertino to make available group insurance for
Management and Confidential employees that will mitigate the personal and family financial
hardships resulting from continuing disability that prevents an employee from performing
gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life
insurance benefits in an amount of two and one half times the employee’s annual salary to a
maximum of $250,000.00.
Employees occupying unrepresented positions may enroll in the disability income
program and the life insurance program offered if eligible under the contract provisions of the
policy and the personnel rules of the City. The full cost of premiums for these programs shall
be paid by the City for such employees.
Adopted by Action of
the City Council
September 16, 1976
Revised 7/76, 6/80, 6/81, 6/82, 6/92
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 10
DEFERRED COMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and
reasonable retirement security for management and confidential employees for services
performed for the City. The City participates in the California Public Employees’ Retirement
System (PERS) and deferred compensation plans have been established. Both the employee and
employer may make contributions from current earnings to these plans. The purpose of this
policy is to promote means by which compensation may be provided in such manner and form
to best meet the requirements of the City and the needs of individual employees, thereby
increasing the ability, to attract and retain competent management and confidential employees.
The City shall maintain and administer means by which employees in these positions
may defer portions of their current earnings for future utilization. Usage of such plans shall be
subject to such agreements, rules and procedures as are necessary to properly administer each
plan. Employee contributions to such plans may be made in such amounts as felt proper and
necessary to the employee. Employer contributions shall be as determined by the City Council.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 7/87, 7/92, 7/99
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 11
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION
A. Employees hired on or before December 29, 2012 Only:
For employees hired on or before December 29, 2012, the City has contracted with CalPERS
for a 2.7% @55 formula.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 4.5% of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.0% of applicable salary and each employee agrees to pay 5.0% of applicable salary.
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 1.75% of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS
Regulations Only:
For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations
only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year
average compensation.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.5 % of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 2.0 % of applicable salary and each employee agrees to pay 5.0% of applicable salary.
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Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed .75 % of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as Classic members Only:
For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @
62 formula, three year average and employees in this category shall pay 50% of the normal cost
rate as determined by CalPERS.
Adopted by Action of
the City Council
June, 1981
Revised 6/87, 6/89, 7/90, 7/91, 7/92, 6/03, 7/04, 4/07, 7/10, 10/12, 12/12, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 12
DENTAL INSURANCE - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which
employees in Management and Confidential positions and their dependents may be covered.
The purpose of this program is to promote and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $78.26 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with Personnel Rules of the City and the provisions of the contract for
such insurance between the City and carrier or carriers.
Adopted by Action of
City Council
July 1, 1983
Revised 7/87, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/99, 4/07, 10/12
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 13
ADMINISTRATIVE LEAVE
The department heads shall receive forty (40) hours of administrative leave with pay per
year. Unrepresented employees exempt from the provisions of the Fair Labor Standards Act
shall receive twenty-four (24) hours of administrative leave with pay per year.
Employees may accumulate administrative leave hours up to their annual accrual.
Employees shall be eligible to convert administrative leave hours to pay one time each
calendar year.
Adopted by Action of
the City Council
July, 1988
Revised
7/92, 7/97, 7/99, 7/10, 12/12
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 14
EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for
the benefit of Management and Confidential employees and their eligible dependents. The
purpose of this program is to provide professional assistance and counseling concerning
financial, legal, pre-retirement, and other matters of a personal nature.
Adopted by Action of the City Council
June 17, 1996
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 15
VACATION ACCUMULATION
The department heads shall earn vacation hours under the same vacation accumulation
schedule as all other employees. Credit shall be provided for previous public sector service
time on a year-for-year basis as to annual vacation accumulation. Credit shall only be given for
completed years of service. Public service credit shall not apply to any other supplemental
benefit. Employee(s) affected by this policy will have the responsibility of providing
certification as to previous public sector service.
Benefited full-time employees accrue vacation in accordance with the following schedule.
Benefited employees who work less than a full-time work schedule accrue vacation in
accordance with the following schedule on a pro-rated basis.
Service Time Hrs of Accrual Per Pay
Period
Annual Accruals Maximum Accrual
0 - 3 Years 3.08 80 Hours 160 Hours
4 - 9 Years 4.62 120 Hours 240 Hours
10 – 14 Years 5.24 136 Hours 272 Hours
15 – 19 Years 6.16 160 Hours 320 Hours
20 + Years 6.77 176 Hours 352 Hours
An employee may accrue no more vacation credit than twice the annual rate being
earned.
VACATION CREDITS
The hiring manager, with the approval of the department head and the City Manager, may
offer a vacation bank of up to 120 hours of vacation to a prospective candidate in the
Unrepresented group. These hours do not vest for payoff purposes if the employee leaves
service.
Adopted by Action of the City Council
July 7, 1997
Revised 6/99, 7/10, 12/12, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 16
HOUSING ASSISTANCE PROGRAM
Housing assistance may be offered to the department heads pursuant to Resolution No.
12-.
Adopted by Action of the City Council
July 7, 1997
Revised 7/99, 7/10, 8/12
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17
VISION INSURANCE – EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which
employees and their dependents may be covered. The purpose of this program is to promote
and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $14.94 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with the provisions of the contract between the City and carrier or
carriers providing vision insurance coverage,
Adopted by Action of the City Council
July 1997
Revised 7/99, 6/02, 6/03, 7/10, 10/12
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City of Cupertino
Listing of Unrepresented Classifications by
Salary Rate or Pay Grades
Effective July 1, 2013 (Res. No. 13-061)
Amended 11/19/13 (Res. No. 13-099)
Amended 12/17/13 (Res. No. 13-108)
Amended 3/18/14 (Res. No. 14-130)
Amended 11/3/14 (Res. No. 14-209)
Amended 11/3/2015 (Res. No. 15- )
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CITY OF CUPERTINO
CLASSES AND POSITIONS
EFFECTIVE JULY 1, 2013- JUNE 30, 2016
The salaries, wages or rates pay per month for those officers and employees whose positions are
exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the
City Council can modify these rates.
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,137 $14,844 $15,857 $16,366 $17,184
Director of Administrative Services $12,075 $12,679 $13,313 $13,979 $14,678
Director of Community Development $11,885 $12,479 $13,103 $13,758 $14,446
Director of Recreation and Community
Service $12,595 $13,225 $13,887 $14,581 $15,310
Director of Public Works $12,852 $13,494 $14,169 $14,878 $15,621
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,350 $15,067 $15,820 $16,611 $17,422
Director of Administrative Services $12,256 $12,869 $13,513 $14,188 $14,898
Director of Community Development $12,144 $12,751 $13,389 $14,058 $14,761
Director of Recreation and Community
Service $12,784 $13,424 $14,095 $14,800 $15,540
Director of Public Works $13,045 $13,697 $14,382 $15,101 $15,856
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,529 $15,255 $16,018 $16,819 $17,660
Director of Administrative Services $12,409 $13,030 $13,681 $14,366 $15,084
Director of Community Development $12,399 $13,019 $13,670 $14,353 $15,071
Director of Recreation and Community
Service $12,944 $13,591 $14,271 $14,985 $15,734
Director of Public Works $13,208 $13,868 $14,561 $15,290 $16,054
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CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
MANAGEMENT CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,265 $11,828 $12,420 $13,041 $13,693
Assistant Director of Public Works $10,274 $10,787 $11,327 $11,893 $12,488
Assistant to the City Manager $7,910 $8,305 $8,721 $9,157 $9,614
Building Official $9,339 $9,806 $10,297 $10,811 $11,352
Capital Improvement Program
Manager $9,328 $9,794 $10,284 $10,798 $11,338
City Clerk $8,152 $8,559 $8,987 $9,437 $9,909
City Planner $9,395 $9,865 $10,358 $10,876 $11,420
Deputy City Attorney $8,105 $8,511 $8,936 $9,383 $9,852
Economic Development Mgr $9,383 $9,852 $10,345 $10,862 $11,405
Environmental Programs Manager $7,792 $8,182 $8,591 $9,021 $9,472
Finance Manager $9,428 $9,899 $10,394 $10,914 $11,460
Human Resources Manager $9,328 $9,794 $10,284 $10,798 $11,338
Information Technology Manager $9,074 $9,528 $10,004 $10,504 $11,030
Park Restoration and Improvement
Manager $9,328 $9,794 $10,284 $10,798 $11,338
Public Affairs Director $9,074 $9,528 $10,004 $10,504 $11,030
Public Works Project Manager $7,962 $8,360 $8,778 $9,217 $9,678
Public Works Supervisor $7,118 $7,474 $7,847 $8,240 $8,652
Recreation Supervisor $6,955 $7,303 $7,668 $8,052 $8,454
Senior Civil Engineer $9,405 $9,876 $10,370 $10,888 $11,433
Senior Management Analyst $7,304 $7,669 $8,052 $8,455 $8,878
Senior Recreation Supervisor $7,668 $8,052 $8,454 $8,877 $9,321
Sustainability Manager $7,792 $8,182 $8,591 $9,021 $9,472
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,434 $12,006 $12,606 $13,236 $13,898
Assistant Director of Public Works $10,539 $11,066 $11,620 $12,201 $12,811
Assistant to the City Manager $8,028 $8,430 $8,851 $9,294 $9,759
Building Official $9,479 $9,953 $10,451 $10,974 $11,522
Capital Improvement Program
Manager $9,468 $9,941 $10,438 $10,960 $11,508
City Clerk $8,424 $8,845 $9,287 $9,752 $10,239
City Planner $9,680 $10,164 $10,672 $11,206 $11,766
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Deputy City Attorney $8,227 $8,638 $9,070 $9,524 $10,000
Economic Development Mgr $9,630 $10,111 $10,617 $11,147 $11,705
Environmental Programs Manager $7,909 $8,305 $8,720 $9,156 $9,614
Finance Manager $9,802 $10,292 $10,807 $11,347 $11,914
Human Resources Manager $9,802 $10,292 $10,807 $11,347 $11,914
Information Technology Manager $9,311 $9,776 $10,265 $10,778 $11,317
Park Restoration and Improvement
Manager $9,468 $9,941 $10,438 $10,960 $11,508
Public Affairs Director $9,311 $9,776 $10,265 $10,778 $11,317
Public Works Project Manager $8,188 $8,598 $9,027 $9,479 $9,953
Public Works Supervisor $7,224 $7,586 $7,965 $8,363 $8,781
Recreation Supervisor $7,060 $7,413 $7,783 $8,172 $8,581
Senior Civil Engineer $9,718 $10,204 $10,715 $11,250 $11,813
Senior Management Analyst $7,659 $8,042 $8,445 $8,867 $9,310
Senior Recreation Supervisor $7,783 $8,172 $8,581 $9,010 $9,461
Sustainability Manager $7,909 $8,305 $8,720 $9,156 $9,614
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,577 $12,156 $12,763 $13,402 $14,072
Assistant Director of Public Works $10,813 $11,354 $11,921 $12,518 $13,143
Assistant to the City Manager $8,129 $8,535 $8,962 $9,410 $9,881
Building Official $9,598 $10,078 $10,582 $11,111 $11,666
Capital Improvement Program
Manager $9,586 $10,066 $10,569 $11,097 $11,652
City Clerk $8,720 $9,156 $9,614 $10,095 $10,600
City Planner $9,985 $10,485 $11,009 $11,559 $12,137
Deputy City Attorney $8,330 $8,746 $9,184 $9,643 $10,125
Economic Development Mgr $9,880 $10,374 $10,892 $11,437 $12,009
Environmental Programs Manager $8,008 $8,408 $8,829 $9,270 $9,734
Finance Manager $10,221 $10,732 $11,269 $11,832 $12,424
Human Resources Manager $10,221 $10,732 $11,269 $11,832 $12,424
Information Technology Manager $9,554 $10,032 $10,534 $11,060 $11,613
Park Restoration and Improvement
Manager $9,586 $10,066 $10,569 $11,097 $11,652
Public Affairs Director $9,554 $10,032 $10,534 $11,060 $11,613
Public Works Project Manager $8,426 $8,848 $9,290 $9,755 $10,242
Public Works Supervisor $7,315 $7,680 $8,065 $8,468 $8,891
Recreation Supervisor $7,148 $7,505 $7,881 $8,275 $8,688
Senior Civil Engineer $10,059 $10,562 $11,090 $11,645 $12,227
Senior Management Analyst $8,069 $8,473 $8,896 $9,341 $9,808
Senior Recreation Supervisor $7,881 $8,275 $8,688 $9,123 $9,579
Sustainability Manager $8,008 $8,408 $8,829 $9,270 $9,734
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CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
CONFIDENTIAL CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant $6,258 $6,571 $6,900 $7,245 $7,607
Accounting Technician $5,780 $6,069 $6,373 $6,691 $7,026
Administrative Assistant $5,195 $5,454 $5,727 $6,014 $6,314
Community Relations Coordinator $5,989 $6,288 $6,603 $6,933 $7,279
Deputy City Clerk $5,365 $5,633 $5,915 $6,211 $6,521
Executive Assistant to the City Manager $5,733 $6,019 $6,320 $6,636 $6,968
GIS Coordinator $6,059 $6,361 $6,680 $7,014 $7,364
Human Resources Analyst $6,320 $6,636 $6,968 $7,316 $7,682
Human Resources Analyst II $6,968 $7,316 $7,682 $8,066 $8,470
Human Resources Assistant $4,894 $5,138 $5,395 $5,665 $5,948
Human Resources Technician $5,780 $6,069 $6,373 $6,691 $7,026
Human Resources Technician II $6,373 $6,691 $7,026 $7,377 $7,746
I.T. Assistant $5,007 $5,257 $5,520 $5,796 $6,086
Legal Services Manager $5,739 $6,026 $6,327 $6,644 $6,976
Management Analyst $6,811 $7,152 $7,509 $7,885 $8,279
Network Specialist $6,612 $6,942 $7,289 $7,654 $8,036
Web Specialist $6,487 $6,811 $7,152 $7,509 $7,885
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant I $5,804 $6,094 $6,399 $6,719 $7,055
Accountant II $6,399 $6,719 $7,055 $7,407 $7,778
Accounting Technician I $5,438 $5,710 $5,996 $6,296 $6,610
Accounting Technician II $5,996 $6,296 $6,610 $6,941 $7,288
Administrative Assistant $5,273 $5,536 $5,813 $6,104 $6,409
Community Relations Coordinator $6,078 $6,382 $6,702 $7,037 $7,389
Deputy City Clerk $5,756 $6,044 $6,346 $6,663 $6,996
Executive Assistant to the City Manager $5,937 $6,234 $6,545 $6,873 $7,216
GIS Coordinator $6,308 $6,623 $6,955 $7,302 $7,668
Human Resources Analyst $6,631 $6,963 $7,311 $7,676 $8,060
Human Resources Analyst II $7,311 $7,676 $8,060 $8,463 $8,886
Human Resources Assistant $4,977 $5,226 $5,487 $5,762 $6,050
Human Resources Technician I $5,438 $5,710 $5,996 $6,296 $6,610
Human Resources Technician II $5,996 $6,296 $6,610 $6,941 $7,288
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I.T. Assistant $5,332 $5,599 $5,879 $6,173 $6,482
Legal Services Manager $5,961 $6,259 $6,572 $6,901 $7,246
Management Analyst $7,143 $7,500 $7,875 $8,269 $8,682
Network Specialist $6,821 $7,162 $7,520 $7,896 $8,291
Senior Accountant $7,407 $7,778 $8,167 $8,575 $9,004
Web Specialist $6,584 $6,913 $7,259 $7,622 $8,003
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant I $5,930 $6,227 $6,538 $6,865 $7,208
Accountant II $6,538 $6,865 $7,208 $7,569 $7,947
Accounting Technician I $5,506 $5,782 $6,071 $6,374 $6,693
Accounting Technician II $6,071 $6,374 $6,693 $7,028 $7,379
Administrative Assistant $5,339 $5,606 $5,886 $6,180 $6,489
Community Relations Coordinator $6,154 $6,462 $6,785 $7,125 $7,481
Deputy City Clerk $6,222 $6,534 $6,860 $7,203 $7,563
Executive Assistant to the City Manager $6,162 $6,470 $6,794 $7,133 $7,490
GIS Coordinator $6,589 $6,919 $7,265 $7,628 $8,010
Human Resources Analyst $6,989 $7,339 $7,706 $8,091 $8,496
Human Resources Analyst II $7,706 $8,091 $8,496 $8,920 $9,366
Human Resources Assistant $5,049 $5,302 $5,567 $5,845 $6,138
Human Resources Technician I $5,506 $5,782 $6,071 $6,374 $6,693
Human Resources Technician II $6,071 $6,374 $6,693 $7,028 $7,379
I.T. Assistant $5,718 $6,004 $6,304 $6,620 $6,951
Legal Services Manager $6,208 $6,518 $6,844 $7,187 $7,546
Management Analyst $7,525 $7,901 $8,296 $8,711 $9,147
Network Specialist $7,046 $7,399 $7,769 $8,157 $8,565
Senior Accountant $7,569 $7,947 $8,345 $8,762 $9,200
Web Specialist $6,666 $7,000 $7,350 $7,717 $8,103
AMENDED November 13, 2013
Salary Effective November 13, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant Director of Community
Development
$9,829 $10,321 $10,837 $11,379 $11,948
Salary Effective July 1, 2014
Assistant Director of Community
Development
$9,977 $10,475 $10,999 $11,549 $12,127
Salary Effective July 1, 2015
Assistant Director of Community
Development
$10,101 $10,606 $11,137 $11,694 $12,278
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AMENDED December 17, 2013
Salary Effective December 17, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Service Center Superintendent $8,861 $9,304 $9,769 $10,258 $10,771
Salary Effective July 1, 2014
Service Center Superintendent $8,994 $9,443 $9,916 $10,411 $10,932
Salary Effective July 1, 2015
Service Center Superintendent $9,106 $9,562 $10,040 $10,542 $11,069
AMENDED November 3, 2015
Salary Effective November 3, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Chief Technology Officer/Director of
Information Services
$12,409 $13,063 $13,750 $14,438 $15,159
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 1
PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter
defined and designated either as management or confidential positions shall be eligible for
participation under the Unrepresented Employees Compensation Program as hereby adopted
by action of the City Council and as same may be amended or as otherwise modified from time
to time.
It is the stated purpose of this Compensation Program to give recognition to and to
differentiate those eligible employees from represented employees who achieve economic gain
and other conditions of employment through negotiation. It is the intent that through this
policy and those which are adopted or as may be modified or rescinded from time to time such
recognition may be given.
Eligibility for inclusion with this Compensation program is limited to persons holding
positions as management or confidential employees as defined under section 2.52.290 of the
Cupertino Municipal Code. These are as designated by the Appointing Authority and may be
modified as circumstances warrant.
Although subject to change in accordance with provision of the Personnel Code, the
positions in the following classifications have been designated as unrepresented.
MANAGEMENT AND CONFIDENTIAL CLASSIFICATIONS:
Classification Title
Accountant I GIS Coordinator
Accountant II Human Resources Assistant
Accounting Technician I Human Resources Analyst I
Accounting Technician II Human Resources Analyst II
Administrative Assistant Human Resources Technician I
Assistant City Attorney Human Resources Technician II
Assistant City Manager Information Technology Assistant
Assistant Director of Community
Development
Information Technology Manager
Assistant Director of Public Works Human Resources Manager
Assistant to the City Manager Legal Services Manager
Building Official Management Analyst
Capital Improvement Program Manager Network Specialist
Chief Technology Officer/Director of
Information Services Public Affairs Director
City Clerk Public Works Projects Manager
City Planner Public Works Supervisor
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Community Relations Coordinator Recreation Supervisor
Deputy City Clerk Economic Development Manager
Director of Administrative Services Senior Accountant
Director of Community Development Senior Civil Engineer
Director of Recreation and Community Service Senior Recreation Supervisor
Director of Public Works Senior Management Analyst
Environmental Programs Manager Service Center Superintendent
Executive Assistant to the City Manager Sustainability Manager
Finance Manager Web Specialist
In the event of any inconsistency between the Compensation Program and any Employment
Contracts, the provisions of the Employment Contract and any amendments thereto control.
Adopted by Action of the
City Council, April 1, 1974
Revised 10/74, 3/78, 6/81, 6/82, 7/85, 7/87, 1/89, 7/90, 4/91, 5/91,
7/92, 6/95, 6/96, 7/99, 6/02, 7/04, 6/05, 04/07, 7/10, 10/12, 12/12, 7/13,11/13,12/13,3/14, 7/14, 11/15
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 2
SALARY SCHEDULE
AND OTHER SALARY RATES
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated for services rendered to and on behalf of the City on the basis of equitably
of pay for duties and responsibilities assigned, meritorious service and comparability with
similar work in other public and private employment in the same labor market; all of which is
contingent upon the City’s ability to pay consistent with its fiscal policies.
Effective the first full pay period in July 2013, a 1.5% salary increase will be added to the
salary ranges of classifications in this group. Effective the first full pay period in July 2014, a
1.5% salary increase will be added to the salary ranges of classifications in this group. Effective
the first full pay period in July 2015, a 1.25% salary increase will be added to the salary ranges
of classification in this group. See Attachment A for a list of paygrades.
In addition, equity adjustments as identified in the City’s 2013 total compensation
survey shall occur over the next three years. Effective the first pay period in July 2013, a .46%
equity adjustment will be added to the salary ranges of classifications as noted in Attachment A.
Effective the first pay period in July, 2014, a .97% equity adjustment will be added to the salary
ranges of classifications as noted in Attachment A. Effective the first pay period in July, 2015, a
1.21% equity adjustment will be added to the salary ranges of classifications as noted in
Attachment A.
Adopted by Action
of the City Council
April 1, 1974
Revised 8/78, 7/79, 6/80, 7/92, 6/95, 10/12, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 3
TRAINING AND CONFERENCES
I. POLICY
A. Management Personnel
It is City of Cupertino policy that eligible persons under this Compensation Program shall
be reimbursed or receive advances in accordance with the schedules, terms and conditions
as set forth herein for attendance at conferences, meetings and training sessions as defined
below for each. It is the intent of this policy to encourage the continuing education and
awareness of said persons in the technical improvements and innovations in their fields of
endeavor as they apply to the City or to implement a City approved strategy for attracting
and retaining businesses in the City. One means of implementing this encouragement is
through a formal reimbursement and advance schedule for authorized attendance at such
conferences, meetings and training sessions.
B. Non-Management Personnel
When authorized by their supervisor, a non-management person may attend a conference,
meeting or training session subject to the stated terms and conditions included herein for
each with payment toward or reimbursement of certain expenses incurred as defined below
for each.
II DEFINITIONS
A. Conferences
A conference is an annual meeting of a work related organization the membership of which
may be held in the name of the City or the individual.
B. Local Area
The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-
mile distance from Cupertino when traveling to Alameda County.
C. Meetings
A “meeting” shall mean a convention, conference, seminar, workshop, meal, or like
assembly having to do with municipal government operations. An employee serving on a
panel for interviews of job applicants shall not come under this definition.
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D. Training Session
A training session is any type of seminar or workshop the attendance at which is for the
purpose of obtaining information of a work related nature to benefit the City’s operations or
to enhance the attendee’s capabilities in the discharge of assigned duties and
responsibilities.
III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent
This schedule is written with the intent that the employee will make every effort to find the
lowest possible cost to the City for traveling on City business. For example, if paying for
parking at the airport is less expensive that paying for a taxi or airport shuttle, then the
employee should drive their car and park at the airport; or if renting a car is lower than
taking taxis at the out-of-town location, then a car should be rented; or air reservations
should be booked in advance to obtain discounted fares. The following procedures apply
whether the expense is being paid through a reimbursement or a direct advance.
B. Registration
Registration fees for authorized attendance at a meeting or training session will be paid by
the City.
C. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in
paragraph A. Eligible transportation costs include airfare (with coach fare being the
maximum), van or taxi service to and from the attendee’s home and airport, destination or
airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or
rental cars. Use of a personal automobile for City business shall be reimbursed or advanced
at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the
vehicle is being used for getting to the destination. Government or group rates offered by a
provider of transportation must be used when available.
Reimbursement or advances for use of a personal automobile on City business within a local
area will not be made so as to supplement that already being paid to those persons receiving
a monthly mileage allowance.
D. Lodging
Hotel or lodging expenses of the employee resulting from the authorized event or activity
defined in this policy will be reimbursed or advanced if the lodging and event occurs
outside of the local area. Not covered will be lodging expenses related to person(s) who are
accompanying the City member, but who themselves are not on City business. In this
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instance, for example, the difference between single and multiple occupancy rates for a
room will not be reimbursed.
Where the lodging is in connection with a conference or other organized educational
activity, City-paid lodging costs shall not exceed the maximum group rate published by the
conference or activity sponsor, providing that lodging at the group rate is available at the
time of booking. If the group rate at the conference hotel is not available, then the non-
conference lodging policy described in the next paragraph should be followed to find
another comparable hotel.
Where lodging is necessary for an activity that is not related to a conference or other
organized educational activity, reimbursement or advances shall be limited to the actual
cost of the room at a group or government rate. In the event that a group or government rate
is not available, lodging rates that do not exceed the median price for lodging for that area
and time period listed on travel websites like www.hotels.com, www.expedia.com or an
equivalent service shall be eligible for reimbursement or advancement.
E. Meals
1. With No Conference
Payments toward or reimbursement of meals related to authorized activities or events
shall be at the Internal Revenue Service per diem rate for meals and incidental expenses
for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General
Services Administration. The per diem shall be split among meals as reasonably desired
and reduced accordingly for less than full travel days. If per diem is claimed, no receipts
are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard
of reasonableness, but receipts must be kept and submitted for the expense incurred.
2. As Part of a Conference
When City personnel are attending a conference or other organized educational activity,
they shall be reimbursed or advanced for meals not provided by the activity, on a per
diem or actual cost basis. The per diem and actual cost rate shall follow the rules
described in the meals with no conference paragraph.
F. Other Expenses
Payments toward or reimbursement of expenses at such functions shall be limited to the
actual costs consistent with the application of reasonable standards.
Other reasonable expenses related to business purposes shall be paid consistent with this
policy.
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No payments shall be made unless, where available, receipts are kept and submitted for all
expenses incurred. When receipts are not available, qualifying expenditures shall be
reimbursed upon signing of an affidavit of expenditure.
No payment shall be made for any expenses incurred which are of a personal nature or not
within a standard of reasonableness for the situation as may be defined by the Finance
Department.
G. Non-Reimbursable Expenses
The City will not reimburse or advance payment toward expenses including, but not limited
to:
1. The personal portion of any trip;
2. Political or charitable contributions or events;
3. Family expenses, including those of a partner when accompanying the employee on
City-related business, as well as child or pet-related expenses;
4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa
treatments, etc.
5. Gifts of any kind for any purpose;
6. Service club meals; of those besides economic development staff;
7. Alcoholic beverages;
8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic
citations; and
9. Personal losses incurred while on City business.
IV ATTENDANCE AUTHORIZATION
A. Budgetary Limitations
Notwithstanding any attendance authorization contained herein, reimbursement or
advances for expenses relative to conferences, meeting or training sessions shall not exceed
the budgetary limitations.
B. Conference Attendance
Attendance at conferences or seminars by employees must be approved by their supervisor.
C. Meetings
Any employee, management or non-management, may attend a meeting when authorized
by their supervisor.
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D. Training Sessions
Any employee, management or non-management, may attend a training session when
authorized by their supervisor.
V. FUNDING
A. Appropriation Policy
It shall be the policy of the City to appropriate funds subject to availability of resources.
B. Training Sessions
Payments toward or reimbursement of expenses incurred in attendance at training sessions,
will be appropriated annually through the budget process.
VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessary for a City employee to request a direct cash advance
to cover anticipated expenses while traveling or doing business on the City’s behalf. Such
request for an advance should be submitted to their supervisor no less than seven days prior
to the need for the advance with the following information: 1) Purpose of the expenditure;
2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and
transportation expenses); and 3) The dates of the expenditure. An accounting of expenses
and return of any unused advance must be reported to the City within 30 calendar days of
the employee’s return on the expense report described in Section VII.
VII. EXPENSE REPORT REQUIREMENTS
All expense reimbursement requests or final accounting of advances received must be
approved by their supervisor, on forms determined by the Finance Department, within 30
calendar days of an expense incurred, and accompanied by a business purpose for all
expenditures and a receipt for each non- per diem item.
Revised 7/83, 7/85, 7/87, 7/88, 7/91, 7/92, 12/07,7/10
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 4
AUTOMOBILE ALLOWANCES AND
MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be compensated fairly for the use of personal automotive vehicles on City business. In
many instances the use of personal vehicles is a condition of employment due to the absence of
sufficient City owned vehicles for general transportation purposes. It is not intended, however,
that such a condition of employment should work an undue hardship. For this reason, the
following policies shall apply for mileage reimbursements.
Those persons who occasionally are required to use their personal automobiles for City
business shall be reimbursed for such use at an appropriate rate established by the City Council.
Submission of reimbursement requests must be approved by the Department Head.
Employees in the following classifications shall be paid on a monthly basis the following
automobile allowance:
Classification Allowance
Director of Administrative Services 300.00
Director of Community Development 300.00
Assistant City Manager 300.00
Director of Parks and Recreation 300.00
Director of Public Works 300.00
Chief Technology Officer/ 300.00
Director of Information Services
City Clerk 250.00
Public Affairs Director 250.00
Senior Civil Engineer 250.00
Recreation Supervisor 200.00
Employees receiving automobile allowance shall be eligible for reimbursement for travel
that exceeds two hundred miles round trip.
Adopted by Action of the City Council
April 1, 1974
Revised
7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90,
7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 7/11, 10/12, 12/12, 7/13, 11/15
179
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 5
ASSOCIATION MEMBERSHIPS AND
PROFESSIONAL PUBLICATIONS
It is City of Cupertino policy that eligible persons under this Compensation Program
shall be entitled to City sponsored association memberships as well as receiving subscriptions
to professional and technical publications. Such sponsorship, however, shall be conditioned
upon the several factors as set forth below.
Each association for which membership is claimed must be directly related to the field of
endeavor of the person to be benefited. Each claim for City sponsored membership shall be
submitted by or through the Department Head with their concurrence to the City Manager for
approval.
Subscriptions to or purchase of professional and technical publications may be provided
at City expense when such have been authorized by the Department Head providing the subject
matter and material generally contained therein are related to municipal governmental
operations.
Adopted by Action of
the City Council
April 1, 1974
Revised
7/92
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 6
OVERTIME WORKED
EXEMPT POSITIONS:
Management and non-represented professional employees are ineligible for overtime
payments for time worked in excess of what otherwise would be considered as a normal work
day or work week for other employees. However, no deduction from leave balances are made
when such an employee is absent for less than a regular work day as long as the employee has
his/her supervisor’s approval. Nothing in this policy precludes the alternative work schedule,
which may include an absence of a full eight hour day, when forty hours have been worked in
the same seven day work period.
NON-EXEMPT POSITIONS:
Confidential employees are eligible for overtime or compensation time, at their discretion,
for the time worked in excess of 40 hours per week. Nothing in this policy precludes the
alternative work schedule, which may include an absence of a full eight hour day, where forty
hours have been worked in the same seven day period.
Adopted by Action of the City Council
April 1, 1974
Revised
6/80, 7/91, 7/92, 6/96, 7/97, 4/07, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’COMPENSATION PROGRAM
Policy No. 7
HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance
under which employees in Management and Confidential positions and their dependents may
be covered. The purpose of this program is to promote and preserve the health of employees
and their families through comprehensive health plans available only through employer
sponsorship.
Although the premium cost for the insurance provided remains the ultimate
responsibility of the employee in these positions, the City shall contribute the amounts listed
below towards the premium or pay the full cost of the premium if less than the stated amounts.
If the premium amounts for any employee covered by this policy are less than the amounts
listed below per month, the difference between the premium amount and the stated amounts
will be included in the employee’s gross pay. The City will no longer pay medical insurance
cash back (excess of the monthly premium less the cost of the medical coverage) for new
employees hired after July 1, 2005.
Medical Insurance Coverage Level City Contribution
Employee 702.00
Employee + 1 762.00
Employee +2 802.00
Effective 11/1/13 or as soon as administratively possible, the City will establish a Health
Reimbursement Account (HRA) to be used towards health related expenses. Upon
establishment, the City will deposit an amount equal to $83.00/month from 7/1/13 to plan
enactment. Thereafter, employees will receive $83.00 /month in their HRA. Effective with the
first full pay period in July 2014, employees will receive an additional $80.00/month in HRA to
be used towards health related expenses.
During the 13/14 contract year, the City will be reopening negotiations to discuss
elimination of the CalPERS 100/90 retirement plan and replacement of said plan.
Adopted by Action of the City Council
September 16, 1974
Revised
7/75, 7/76, 7/77, 8/78, 7/79, 6/80, 6/81, 7/81, 6/82, 7/83, 7/84, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/97,
7/99, 6/00, 6/02, 7/04, 6/05, 4/07,12/12, 7/13
182
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 8
FIXED HOLIDAYS
It is the policy of the City of Cupertino to recognize days of historical and national
significance as holidays of the City without loss of pay or benefits. Recognizing the desirable
times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of
holidays for management and confidential employees at such times as are convenient for each
employee and supervisor, when such policy is compatible with the workload and schedule of
the City.
The City provides the following fixed paid holidays for eligible employees covered by
this agreement:
1. New Year’s Day
2. Martin Luther King Day
3. Presidents’ Day
4. Memorial Day
5. Independence day
6. Labor Day
7. Veteran’s Day
8. Thanksgiving Day
9. Day Following Thanksgiving
10. Christmas Eve
11. Christmas Day
12. New Year’s Eve
When a holiday falls on a Sunday, the following Monday shall be observed as the non-work
day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work
day.
FLOATING HOLIDAY
In addition to the paid holidays, employees occupying these positions shall be provided 20
floating hours per calendar year as non-work time with full pay and benefits. Employees may
accumulate floating holiday hours up to two times their annual accrual.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 6/89, 7/92, 7/99, 7/13
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 9
LIFE AND LONG TERM DISABILITY INSURANCE
It is the policy of the City of Cupertino to make available group insurance for
Management and Confidential employees that will mitigate the personal and family financial
hardships resulting from continuing disability that prevents an employee from performing
gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life
insurance benefits in an amount of two and one half times the employee’s annual salary to a
maximum of $250,000.00.
Employees occupying unrepresented positions may enroll in the disability income
program and the life insurance program offered if eligible under the contract provisions of the
policy and the personnel rules of the City. The full cost of premiums for these programs shall
be paid by the City for such employees.
Adopted by Action of
the City Council
September 16, 1976
Revised 7/76, 6/80, 6/81, 6/82, 6/92
184
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 10
DEFERRED COMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and
reasonable retirement security for management and confidential employees for services
performed for the City. The City participates in the California Public Employees’ Retirement
System (PERS) and deferred compensation plans have been established. Both the employee and
employer may make contributions from current earnings to these plans. The purpose of this
policy is to promote means by which compensation may be provided in such manner and form
to best meet the requirements of the City and the needs of individual employees, thereby
increasing the ability, to attract and retain competent management and confidential employees.
The City shall maintain and administer means by which employees in these positions
may defer portions of their current earnings for future utilization. Usage of such plans shall be
subject to such agreements, rules and procedures as are necessary to properly administer each
plan. Employee contributions to such plans may be made in such amounts as felt proper and
necessary to the employee. Employer contributions shall be as determined by the City Council.
Adopted by Action of
the City Council
July 7, 1975
Revised 6/80, 7/87, 7/92, 7/99
185
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 11
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTION
A. Employees hired on or before December 29, 2012 Only:
For employees hired on or before December 29, 2012, the City has contracted with CalPERS
for a 2.7% @55 formula.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 4.5% of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.0% of applicable salary and each employee agrees to pay 5.0% of applicable salary.
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 1.75% of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS
Regulations Only:
For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012
or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations
only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year
average compensation.
Effective in the first full pay period in July 2013, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 3.5 % of applicable salary and each employee agrees to pay 3.5% of applicable salary.
Effective in the first full pay period in July 2014, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed 2.0 % of applicable salary and each employee agrees to pay 5.0% of applicable salary.
186
17
Effective in the first full pay period in July 2015, the City agrees to pay the employee’s
contribution rate to the California Public Employees Retirement System (CalPERS) not to
exceed .75 % of applicable salary and each employee agrees to pay 6.25% of applicable salary.
The City agrees to pay the employer’s contribution rate to the Public Employees Retirement
System to the extent required by law and the parties acknowledge that by January 1, 2018 the
employees are required to pay 50% of the normal cost rate as determined by CalPERS.
C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as Classic members Only:
For new employees hired by the City of Cupertino on or after January 1, 2013 and do not
qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @
62 formula, three year average and employees in this category shall pay 50% of the normal cost
rate as determined by CalPERS.
Adopted by Action of
the City Council
June, 1981
Revised 6/87, 6/89, 7/90, 7/91, 7/92, 6/03, 7/04, 4/07, 7/10, 10/12, 12/12, 7/13
187
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 12
DENTAL INSURANCE - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which
employees in Management and Confidential positions and their dependents may be covered.
The purpose of this program is to promote and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $78.26 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with Personnel Rules of the City and the provisions of the contract for
such insurance between the City and carrier or carriers.
Adopted by Action of
City Council
July 1, 1983
Revised 7/87, 7/88, 7/89, 7/90, 7/91, 7/92, 6/95, 7/99, 4/07, 10/12
188
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 13
ADMINISTRATIVE LEAVE
The department heads shall receive forty (40) hours of administrative leave with pay per
year. Unrepresented employees exempt from the provisions of the Fair Labor Standards Act
shall receive twenty-four (24) hours of administrative leave with pay per year.
Employees may accumulate administrative leave hours up to their annual accrual.
Employees shall be eligible to convert administrative leave hours to pay one time each
calendar year.
Adopted by Action of
the City Council
July, 1988
Revised
7/92, 7/97, 7/99, 7/10, 12/12
189
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 14
EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for
the benefit of Management and Confidential employees and their eligible dependents. The
purpose of this program is to provide professional assistance and counseling concerning
financial, legal, pre-retirement, and other matters of a personal nature.
Adopted by Action of the City Council
June 17, 1996
190
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 15
VACATION ACCUMULATION
The department heads shall earn vacation hours under the same vacation accumulation
schedule as all other employees. Credit shall be provided for previous public sector service
time on a year-for-year basis as to annual vacation accumulation. Credit shall only be given for
completed years of service. Public service credit shall not apply to any other supplemental
benefit. Employee(s) affected by this policy will have the responsibility of providing
certification as to previous public sector service.
Benefited full-time employees accrue vacation in accordance with the following schedule.
Benefited employees who work less than a full-time work schedule accrue vacation in
accordance with the following schedule on a pro-rated basis.
Service Time Hrs of Accrual Per Pay
Period
Annual Accruals Maximum Accrual
0 - 3 Years 3.08 80 Hours 160 Hours
4 - 9 Years 4.62 120 Hours 240 Hours
10 – 14 Years 5.24 136 Hours 272 Hours
15 – 19 Years 6.16 160 Hours 320 Hours
20 + Years 6.77 176 Hours 352 Hours
An employee may accrue no more vacation credit than twice the annual rate being
earned.
VACATION CREDITS
The hiring manager, with the approval of the department head and the City Manager, may
offer a vacation bank of up to 120 hours of vacation to a prospective candidate in the
Unrepresented group. These hours do not vest for payoff purposes if the employee leaves
service.
Adopted by Action of the City Council
July 7, 1997
Revised 6/99, 7/10, 12/12, 7/13
191
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 16
HOUSING ASSISTANCE PROGRAM
Housing assistance may be offered to the department heads pursuant to Resolution No.
12-.
Adopted by Action of the City Council
July 7, 1997
Revised 7/99, 7/10, 8/12
192
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City of Cupertino
UNREPRESENTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17
VISION INSURANCE – EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which
employees and their dependents may be covered. The purpose of this program is to promote
and preserve the health of employees.
The premium cost for the insurance provided by the City shall not exceed $14.94 per
month per employee. Enrollment in the plan or plans made available pursuant to this policy
shall be in accordance with the provisions of the contract between the City and carrier or
carriers providing vision insurance coverage,
Adopted by Action of the City Council
July 1997
Revised 7/99, 6/02, 6/03, 7/10, 10/12
193
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City of Cupertino
Listing of Unrepresented Classifications by
Salary Rate or Pay Grades
Effective July 1, 2013 (Res. No. 13-061)
Amended 11/19/13 (Res. No. 13-099)
Amended 12/17/13 (Res. No. 13-108)
Amended 3/18/14 (Res. No. 14-130)
Amended 11/3/14 (Res. No. 14-209)
Amended 11/3/2015 (Res. No. 15- )
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25
CITY OF CUPERTINO
CLASSES AND POSITIONS
EFFECTIVE JULY 1, 2013- JUNE 30, 2016
The salaries, wages or rates pay per month for those officers and employees whose positions are
exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the
City Council can modify these rates.
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,137 $14,844 $15,857 $16,366 $17,184
Director of Administrative Services $12,075 $12,679 $13,313 $13,979 $14,678
Director of Community Development $11,885 $12,479 $13,103 $13,758 $14,446
Director of Recreation and Community
Service $12,595 $13,225 $13,887 $14,581 $15,310
Director of Public Works $12,852 $13,494 $14,169 $14,878 $15,621
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,350 $15,067 $15,820 $16,611 $17,422
Director of Administrative Services $12,256 $12,869 $13,513 $14,188 $14,898
Director of Community Development $12,144 $12,751 $13,389 $14,058 $14,761
Director of Recreation and Community
Service $12,784 $13,424 $14,095 $14,800 $15,540
Director of Public Works $13,045 $13,697 $14,382 $15,101 $15,856
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Manager $14,529 $15,255 $16,018 $16,819 $17,660
Director of Administrative Services $12,409 $13,030 $13,681 $14,366 $15,084
Director of Community Development $12,399 $13,019 $13,670 $14,353 $15,071
Director of Recreation and Community
Service $12,944 $13,591 $14,271 $14,985 $15,734
Director of Public Works $13,208 $13,868 $14,561 $15,290 $16,054
CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
195
26
MANAGEMENT CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,265 $11,828 $12,420 $13,041 $13,693
Assistant Director of Public Works $10,274 $10,787 $11,327 $11,893 $12,488
Assistant to the City Manager $7,910 $8,305 $8,721 $9,157 $9,614
Building Official $9,339 $9,806 $10,297 $10,811 $11,352
Capital Improvement Program
Manager $9,328 $9,794 $10,284 $10,798 $11,338
City Clerk $8,152 $8,559 $8,987 $9,437 $9,909
City Planner $9,395 $9,865 $10,358 $10,876 $11,420
Deputy City Attorney $8,105 $8,511 $8,936 $9,383 $9,852
Economic Development Mgr $9,383 $9,852 $10,345 $10,862 $11,405
Environmental Programs Manager $7,792 $8,182 $8,591 $9,021 $9,472
Finance Manager $9,428 $9,899 $10,394 $10,914 $11,460
Human Resources Manager $9,328 $9,794 $10,284 $10,798 $11,338
Information Technology Manager $9,074 $9,528 $10,004 $10,504 $11,030
Park Restoration and Improvement
Manager $9,328 $9,794 $10,284 $10,798 $11,338
Public Affairs Director $9,074 $9,528 $10,004 $10,504 $11,030
Public Works Project Manager $7,962 $8,360 $8,778 $9,217 $9,678
Public Works Supervisor $7,118 $7,474 $7,847 $8,240 $8,652
Recreation Supervisor $6,955 $7,303 $7,668 $8,052 $8,454
Senior Civil Engineer $9,405 $9,876 $10,370 $10,888 $11,433
Senior Management Analyst $7,304 $7,669 $8,052 $8,455 $8,878
Senior Recreation Supervisor $7,668 $8,052 $8,454 $8,877 $9,321
Sustainability Manager $7,792 $8,182 $8,591 $9,021 $9,472
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,434 $12,006 $12,606 $13,236 $13,898
Assistant Director of Public Works $10,539 $11,066 $11,620 $12,201 $12,811
Assistant to the City Manager $8,028 $8,430 $8,851 $9,294 $9,759
Building Official $9,479 $9,953 $10,451 $10,974 $11,522
Capital Improvement Program
Manager $9,468 $9,941 $10,438 $10,960 $11,508
City Clerk $8,424 $8,845 $9,287 $9,752 $10,239
City Planner $9,680 $10,164 $10,672 $11,206 $11,766
Deputy City Attorney $8,227 $8,638 $9,070 $9,524 $10,000
Economic Development Mgr $9,630 $10,111 $10,617 $11,147 $11,705
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Environmental Programs Manager $7,909 $8,305 $8,720 $9,156 $9,614
Finance Manager $9,802 $10,292 $10,807 $11,347 $11,914
Human Resources Manager $9,802 $10,292 $10,807 $11,347 $11,914
Information Technology Manager $9,311 $9,776 $10,265 $10,778 $11,317
Park Restoration and Improvement
Manager $9,468 $9,941 $10,438 $10,960 $11,508
Public Affairs Director $9,311 $9,776 $10,265 $10,778 $11,317
Public Works Project Manager $8,188 $8,598 $9,027 $9,479 $9,953
Public Works Supervisor $7,224 $7,586 $7,965 $8,363 $8,781
Recreation Supervisor $7,060 $7,413 $7,783 $8,172 $8,581
Senior Civil Engineer $9,718 $10,204 $10,715 $11,250 $11,813
Senior Management Analyst $7,659 $8,042 $8,445 $8,867 $9,310
Senior Recreation Supervisor $7,783 $8,172 $8,581 $9,010 $9,461
Sustainability Manager $7,909 $8,305 $8,720 $9,156 $9,614
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant City Attorney $11,577 $12,156 $12,763 $13,402 $14,072
Assistant Director of Public Works $10,813 $11,354 $11,921 $12,518 $13,143
Assistant to the City Manager $8,129 $8,535 $8,962 $9,410 $9,881
Building Official $9,598 $10,078 $10,582 $11,111 $11,666
Capital Improvement Program
Manager $9,586 $10,066 $10,569 $11,097 $11,652
City Clerk $8,720 $9,156 $9,614 $10,095 $10,600
City Planner $9,985 $10,485 $11,009 $11,559 $12,137
Deputy City Attorney $8,330 $8,746 $9,184 $9,643 $10,125
Economic Development Mgr $9,880 $10,374 $10,892 $11,437 $12,009
Environmental Programs Manager $8,008 $8,408 $8,829 $9,270 $9,734
Finance Manager $10,221 $10,732 $11,269 $11,832 $12,424
Human Resources Manager $10,221 $10,732 $11,269 $11,832 $12,424
Information Technology Manager $9,554 $10,032 $10,534 $11,060 $11,613
Park Restoration and Improvement
Manager $9,586 $10,066 $10,569 $11,097 $11,652
Public Affairs Director $9,554 $10,032 $10,534 $11,060 $11,613
Public Works Project Manager $8,426 $8,848 $9,290 $9,755 $10,242
Public Works Supervisor $7,315 $7,680 $8,065 $8,468 $8,891
Recreation Supervisor $7,148 $7,505 $7,881 $8,275 $8,688
Senior Civil Engineer $10,059 $10,562 $11,090 $11,645 $12,227
Senior Management Analyst $8,069 $8,473 $8,896 $9,341 $9,808
Senior Recreation Supervisor $7,881 $8,275 $8,688 $9,123 $9,579
Sustainability Manager $8,008 $8,408 $8,829 $9,270 $9,734
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CITY OF CUPERTINO
CLASSES AND POSITIONS BY PAY GRADE
CONFIDENTIAL CLASSIFICATIONS
EFFECTIVE JULY 1, 2013 – JUNE 30, 2016
Salary Effective July 1, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant $6,258 $6,571 $6,900 $7,245 $7,607
Accounting Technician $5,780 $6,069 $6,373 $6,691 $7,026
Administrative Assistant $5,195 $5,454 $5,727 $6,014 $6,314
Community Relations Coordinator $5,989 $6,288 $6,603 $6,933 $7,279
Deputy City Clerk $5,365 $5,633 $5,915 $6,211 $6,521
Executive Assistant to the City Manager $5,733 $6,019 $6,320 $6,636 $6,968
GIS Coordinator $6,059 $6,361 $6,680 $7,014 $7,364
Human Resources Analyst $6,320 $6,636 $6,968 $7,316 $7,682
Human Resources Analyst II $6,968 $7,316 $7,682 $8,066 $8,470
Human Resources Assistant $4,894 $5,138 $5,395 $5,665 $5,948
Human Resources Technician $5,780 $6,069 $6,373 $6,691 $7,026
Human Resources Technician II $6,373 $6,691 $7,026 $7,377 $7,746
I.T. Assistant $5,007 $5,257 $5,520 $5,796 $6,086
Legal Services Manager $5,739 $6,026 $6,327 $6,644 $6,976
Management Analyst $6,811 $7,152 $7,509 $7,885 $8,279
Network Specialist $6,612 $6,942 $7,289 $7,654 $8,036
Web Specialist $6,487 $6,811 $7,152 $7,509 $7,885
Salary Effective July 1, 2014
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant I $5,804 $6,094 $6,399 $6,719 $7,055
Accountant II $6,399 $6,719 $7,055 $7,407 $7,778
Accounting Technician I $5,438 $5,710 $5,996 $6,296 $6,610
Accounting Technician II $5,996 $6,296 $6,610 $6,941 $7,288
Administrative Assistant $5,273 $5,536 $5,813 $6,104 $6,409
Community Relations Coordinator $6,078 $6,382 $6,702 $7,037 $7,389
Deputy City Clerk $5,756 $6,044 $6,346 $6,663 $6,996
Executive Assistant to the City Manager $5,937 $6,234 $6,545 $6,873 $7,216
GIS Coordinator $6,308 $6,623 $6,955 $7,302 $7,668
Human Resources Analyst $6,631 $6,963 $7,311 $7,676 $8,060
Human Resources Analyst II $7,311 $7,676 $8,060 $8,463 $8,886
Human Resources Assistant $4,977 $5,226 $5,487 $5,762 $6,050
Human Resources Technician I $5,438 $5,710 $5,996 $6,296 $6,610
Human Resources Technician II $5,996 $6,296 $6,610 $6,941 $7,288
I.T. Assistant $5,332 $5,599 $5,879 $6,173 $6,482
Legal Services Manager $5,961 $6,259 $6,572 $6,901 $7,246
198
29
Management Analyst $7,143 $7,500 $7,875 $8,269 $8,682
Network Specialist $6,821 $7,162 $7,520 $7,896 $8,291
Senior Accountant $7,407 $7,778 $8,167 $8,575 $9,004
Web Specialist $6,584 $6,913 $7,259 $7,622 $8,003
Salary Effective July 1, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Accountant I $5,930 $6,227 $6,538 $6,865 $7,208
Accountant II $6,538 $6,865 $7,208 $7,569 $7,947
Accounting Technician I $5,506 $5,782 $6,071 $6,374 $6,693
Accounting Technician II $6,071 $6,374 $6,693 $7,028 $7,379
Administrative Assistant $5,339 $5,606 $5,886 $6,180 $6,489
Community Relations Coordinator $6,154 $6,462 $6,785 $7,125 $7,481
Deputy City Clerk $6,222 $6,534 $6,860 $7,203 $7,563
Executive Assistant to the City Manager $6,162 $6,470 $6,794 $7,133 $7,490
GIS Coordinator $6,589 $6,919 $7,265 $7,628 $8,010
Human Resources Analyst $6,989 $7,339 $7,706 $8,091 $8,496
Human Resources Analyst II $7,706 $8,091 $8,496 $8,920 $9,366
Human Resources Assistant $5,049 $5,302 $5,567 $5,845 $6,138
Human Resources Technician I $5,506 $5,782 $6,071 $6,374 $6,693
Human Resources Technician II $6,071 $6,374 $6,693 $7,028 $7,379
I.T. Assistant $5,718 $6,004 $6,304 $6,620 $6,951
Legal Services Manager $6,208 $6,518 $6,844 $7,187 $7,546
Management Analyst $7,525 $7,901 $8,296 $8,711 $9,147
Network Specialist $7,046 $7,399 $7,769 $8,157 $8,565
Senior Accountant $7,569 $7,947 $8,345 $8,762 $9,200
Web Specialist $6,666 $7,000 $7,350 $7,717 $8,103
AMENDED November 13, 2013
Salary Effective November 13, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Assistant Director of Community
Development
$9,829 $10,321 $10,837 $11,379 $11,948
Salary Effective July 1, 2014
Assistant Director of Community
Development
$9,977 $10,475 $10,999 $11,549 $12,127
Salary Effective July 1, 2015
Assistant Director of Community
Development
$10,101 $10,606 $11,137 $11,694 $12,278
199
30
AMENDED December 17, 2013
Salary Effective December 17, 2013
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Service Center Superintendent $8,861 $9,304 $9,769 $10,258 $10,771
Salary Effective July 1, 2014
Service Center Superintendent $8,994 $9,443 $9,916 $10,411 $10,932
Salary Effective July 1, 2015
Service Center Superintendent $9,106 $9,562 $10,040 $10,542 $11,069
AMENDED November 3, 2015
Salary Effective November 3, 2015
Classification Step 1 Step 2 Step 3 Step 4 Step 5
Chief Technology Officer/Director of
Information Services
$12,409 $13,063 $13,750 $14,438 $15,159
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City of Cupertino October 2015
Page 1
Chief Technology Officer/Director of Information Services
DEFINITION
Under the direction of the City Manager, directs and manages City-wide
communications and information technology systems and activities. This is a
Department Head position that exercises independent judgment and discretion in
developing and implementing strategic direction, and managing and controlling
administrative functions for communications and information systems. Provides
leadership to the City Manager, City Council, and Department Heads in
integrating and aligning technology with business plan objectives. Plans,
organizes, directs and evaluates the Communications Division and Information
Technology Division operations to ensure effective support for organizational
objectives and efficient and effective implementation of initiatives.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the City Manager. Directly supervises division managers
and exercises indirect supervision over all department employees.
EXAMPLES OF DUTIES
Essential and other important responsibilities and duties may include, but are not
limited to, the following:
Positions the City to effectively respond to the rapidly changing
technological environment by providing leadership to integrate and align
technology with operating objectives, City initiatives, and policy; makes
necessary recommendations through oral and written reports.
Directs priorities, work program, people, and resources allocation within
the Information Services Department including hiring staff, staff
development, training, terminations, and performance appraisals.
Serves as a member of leadership team, and addresses City-wide policy,
management and strategic issues, including information security and other
Cyber risks.
Collaborates with the staff throughout the City to understand their
business processes, challenges, and needs and to identify technology
which can aid them in achieiving their mission.
Directs and manages interdepartmental technology governance, planning
and coordination activities to accomplish specific City-wide objectives.
Provides project management leadership, which includes: collecting and
analyzing business requirements; proposing solutions and alternatives;
defining application development scopes of work and tasks; project budget
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City of Cupertino October 2015
Page 2
creation and tracking, assessing user needs; identifying appropriate tools
to meet user needs; interviewing internal customers; preparing bid
specifications; evaluating bids; coordinating activities with external
vendors and internal customers; and/or, performing other related activities.
Provides direct oversight and direction on mission critical City-wide
technology initiatives.
Negotiates and reviews complex proposals and contracts for purchase of
related products and services and develops partnership agreements.
Formulates, recommends and administers policies and procedures
governing the operation of IT and Communications divisions. Establishes
long-range goals and implementation plans.
Oversees automated systems within the City, including prioritizing
requests for applications development or enhancement, hardware and
software standards, equipment acquisition and replacement.
Responsible for planning, preparing and administering department budget,
including operating and capital budgets.
Responsible for the future direction of department, ensuring the
coordination of division efforts with the needs of the organization.
MINIMUM QUALIFICATIONS
Sufficient education, training and/or work experience to demonstrate possession
of the following knowledge and skills, which would typically be acquired through:
Bachelor’s Degree from an accredited four-year college or university is required,
preferably in computer science, information technology, business management,
information systems, or a related field. Requires six or more years of
progressively increasing levels of management responsibility and experience in
information management systems, local area computer networks, video, data
telecommunication systems, Internet and intranet systems, communications,
strategic planning and project management. Requires at least three years of
experience in a management capacity directly supervising technical and
professional staff. Requires experience in managing large and complex budgets
in a sophisticated and collaborative business environment.
Or any equivalent combination of education, experience and training that
provides the required knowledge, skills, and abilities.
Knowledge of:
• Information and telecommunications technology, communications,
current and emerging trends.
• Strategic planning, systems and project management.
• Business process improvements
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City of Cupertino October 2015
Page 3
Ability to:
• Facilitate teams and lead decision-making processes in a collaborative
environment.
• Manage complex budgets.
• Manage and supervise personnel and interdepartmental technology
committees and work programs.
• Negotiate and assess complex proposals and contracts.
• Communicate well and make effective public presentations.
• Understand the City's political environment and sensitivities; ability to
function effectively within that environment.
License or Certificate:
Possession of, or ability to obtain, a valid California d river’s license.
Approved:
________
Established: 10/2015
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-0980 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:7/21/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: 2015 Concrete Improvements Project, Project No. 2016-14
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Contract
Action ByDate Action ResultVer.
City Council11/3/20151
Subject:2015 Concrete Improvements Project, Project No. 2016-14
AuthorizetheCityManagertoawardandexecuteacontractwithJJRConstruction,Inc.,inthe
amountof$1,396,245andapproveaconstructioncontingencyof$139,000,foratotalof
$1,535,245
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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1
PUBLIC WORKS DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 3, 2015
Subject
2015 Concrete Improvements Project, Project No. 2016-14
Recommended Action
Authorize the City Manager to award and execute a contract with JJR Construction,
Inc., in the amount of $1,396,245 and approve a construction contingency of $139,000,
for a total of $1,535,245.
Discussion
On October 27, 2015, the City received two bids for the 2016 Concrete Improvements
Project. The concrete improvements to be completed by this project support the annual
paving projects by providing on-street accessibility improvements, repairing uplifted
sidewalks, and resolving gutter drainage issues on streets scheduled for asphalt
improvements. Additionally, this project will perform other concrete repairs at various
locations throughout the City. The following is a summary of bids deemed complete:
Bidder Bid Amount
Engineers Estimate $1.7M
JJR Construction, Inc. $1,396,245*
Spencon Construction, Inc. $1,589,025
*Due to contractor
mathematical error of
<$32,600>, bid amount
revised down from $1,428,845
to $1,396,245.
Each week of favorable weather is critical to meet the overall construction schedule.
Depending on weather, this project will start as early as this month.
Sustainability Impact
No sustainability impact.
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2
Fiscal Impact
Award of the project will result in a fiscal impact of up to $1,535,245. Sufficient funds
have been budgeted and are available from account #270-85-821-900-990 (Street
Pavement Maintenance).
_____________________________________
Prepared by: Roger Lee, Assistant Director of Public Works
Reviewed by: Timm Borden, Director of Public Works
Approved for Submission by: David Brandt, City Manager
Attachments:
A - Draft Contract
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DOCUMENT 00520
CONTRACT
THIS CONTRACT, dated this ___ day of , 2015, by and between _________________, whose place
of business is located at ___________________________ (“Contractor”), and the CITY OF CUPERTINO, a Municipal
Corporation of the State of California (“City”) acting under and by virtue of the authority vested in the City by the laws
of the State of California.
WHEREAS, City, on the ___ day of _____, 2015 awarded to Contractor the following Project:
PROJECT NUMBER 2016-14
2015 Concrete Improvements
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Contractor and City agree
as follows:
Article 1. Work
1.1 Contractor shall complete all Work specified in the Contract Documents, in accordance with the Specifications,
Drawings, and all other terms and conditions of the Contract Documents.
Article 2. Agency and Notices to City
2.1 City has designated Roger Lee, Assistant Director of Public Works, to act as City’s Authorized Representative(s),
who will represent City in performing City’s duties and responsibilities and exercising City’s rights and authorities
in Contract Documents. City may change the individual(s) acting as City’s Authorized Representative(s), or
delegate one or more specific functions to one or more specific City’s Representatives, including without limitation
engineering, architectural, inspection and general administrative functions, at any time with notice and without
liability to Contractor. Each City’s Representative is the beneficiary of all Contractor obligations to City,
including without limitation, all releases and indemnities.
2.2 All notices or demands to City under the Contract Documents shall be to City’s Authorized Representative at:
10300 Torre Avenue, Cupertino, California 95014 or to such other person(s) and address(es) as City shall
provide to Contractor.
Article 3. Contract Time and Liquidated Damages
3.1 Contract Time.
The Contract Time will commence to run on the date indicated in the Notice to Proceed. City may give a
Notice to Proceed at any time within 30 Days after the Notice of Award. Contractor shall not do any Work at
the Site prior to the date on which the Contract Time commences to run.
Contractor shall achieve Final Completion of the entire Work and be ready for Final Payment in accordance
with Section 00700 (General Provisions) within 110 working days as provided in Document 00700 (General
Provisions)
3.2 Liquidated Damages.
City and Contractor recognize that time is of the essence of this Contract and that City will suffer financial loss
in the form of contract administration expenses (such as project management and consultant expenses), if all or
any part of the Work is not completed within the times specified above, plus any extensions thereof allowed in
207
accordance with the Contract Documents. Consistent with Document 00700 (General Provisions), Contractor
and City agree that because of the nature of the Project, it would be impractical or extremely difficult to fix the
amount of actual damages incurred by City because of a delay in completion of all or any part of the Work.
Accordingly, City and Contractor agree that as liquidated damages for delay Contractor shall pay City:
3.2.1 $500 for each Calendar Day that expires after the time specified herein for Contractor to achieve Final
Completion of the entire Work as specified above.
3.2.2 $75 per Calendar Day per location for failure to replace concrete within the same calendar week.
3.2.3 $75 per Calendar Day per location for failure to replace asphalt to finish grade within 30 calendar days.
Liquidated damages shall apply cumulatively and, except as provided below, shall be presumed to be the
damages suffered by City resulting from delay in completion of the Work.
3.3 Liquidated damages for delay shall only cover administrative, overhead, interest on bonds, and general loss of
public use damages suffered by City as a result of delay. Liquidated damages shall not cover the cost of
completion of the Work, damages resulting from defective Work, lost revenues or costs of substitute facilities,
or damages suffered by others who then seek to recover their damages from City (for example, delay claims of
other contractors, subcontractors, tenants, or other third-parties), and defense costs thereof.
Article 4. Contract Sum
4.1 City shall pay Contractor the Contract Sum for completion of Work in accordance with Contract Documents as
set forth in Contractor’s Bid, attached hereto: See Exhibit “A” attached
Article 5. Contractor’s Representations
In order to induce City to enter into this Contract, Contractor makes the following representations and warranties:
5.1 Contractor has visited the Site and has examined thoroughly and understood the nature and extent of the
Contract Documents, Work, Site, locality, actual conditions, as-built conditions, and all local conditions, and
federal, state and local laws and regulations that in any manner may affect cost, progress, performance or
furnishing of Work or which relate to any aspect of the means, methods, techniques, sequences or procedures of
construction to be employed by Contractor and safety precautions and programs incident thereto.
5.2 Contractor has examined thoroughly and understood all reports of exploration and tests of subsurface
conditions, as-built drawings, drawings, products specifications or reports, available for Bidding purposes, of
physical conditions, including Underground Facilities, or which may appear in the Drawings. Contractor
accepts the determination set forth in these Documents and Document 00700 (General Provisions) of the limited
extent of the information contained in such materials upon which Contractor may be entitled to rely. Contractor
agrees that except for the information so identified, Contractor does not and shall not rely on any other
information contained in such reports and drawings.
5.3 Contractor has conducted or obtained and has understood all such examinations, investigations, explorations,
tests, reports and studies (in addition to or to supplement those referred to in Section 5.2 of this Document
00520) that pertain to the subsurface conditions, as-built conditions, underground facilities, and all other
physical conditions at or contiguous to the Site or otherwise that may affect the cost, progress, performance or
furnishing of Work, as Contractor considers necessary for the performance or furnishing of Work at the Contract
Sum, within the Contract Time and in accordance with the other terms and conditions of the Contract
Documents, including specifically the provisions of Document 00700 (General Provisions); and no additional
examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be
required by Contractor for such purposes.
208
5.4 Contractor has correlated its knowledge and the results of all such observations, examinations, investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract Documents.
5.5 Contractor has given City prompt written notice of all conflicts, errors, ambiguities, or discrepancies that it has
discovered in or among the Contract Documents and as-built drawings and actual conditions and the written
resolution thereof through Addenda issued by City is acceptable to Contractor.
5.6 Contractor is duly organized, existing and in good standing under applicable state law, and is duly qualified to
conduct business in the State of California.
5.7 Contractor has duly authorized the execution, delivery and performance of this Contract, the other Contract
Documents and the Work to be performed herein. The Contract Documents do not violate or create a default
under any instrument, contract, order or decree binding on Contractor.
5.8 Contractor has listed Subcontractors pursuant to the Subcontractor Listing Law, California Public Contracting
Code §4100 et seq. in document 00340 (Subcontractors List)
Article 6. Contract Documents
6.1 Contract Documents consist of the following documents, including all changes, addenda, and modifications
thereto:
Document 00002 Signature Page
Document 00003 Project Directory
Document 00012 Caltrans/City Cross-Reference Table
Document 00100 Advertisement For Bids
Document 00200 Instructions to Bidders
Document 00210 Indemnity and Release Agreement
Document 00400 Bid Form
Document 00411 Bond Accompanying Bid
Document 00430 Subcontractors List
Document 00450 Statement of Qualifications
Document 00481 Non-Collusion Affidavit
Document 00482 Bidder Certifications
Document 00520 Contract
Document 00530 Insurance Forms
Document 00610 Construction Performance Bond
Document 00620 Construction Labor and Material Payment Bond
Document 00630 Guaranty
Document 00650 Agreement and Release of Any and All Claims
Document 00660 Substitution Request Form
Document 00700 General Conditions
Document 00800 Special Conditions
Document 00820 Traffic Control Requirements
Document 00821 Insurance
Document 00822 Apprenticeship Program
Technical Specifications
Addenda(s)
Drawings/Plans
6.2 There are no Contract Documents other than those listed in this Document 00520, Article 6. The Contract
Documents may only be amended, modified or supplemented as provided in Document 00700 (General
Provisions).
209
Article 7. Miscellaneous
7.1 Terms used in this Contract are defined in Document 00700 (General Provisions) and will have the meaning
indicated therein.
7.2 It is understood and agreed that in no instance are the persons signing this Contract for or on behalf of City or
acting as an employee, agent, or representative of City, liable on this Contract or any of the Contract
Documents, or upon any warranty of authority, or otherwise, and it is further understood and agreed that
liability of the City is limited and confined to such liability as authorized or imposed by the Contract
Documents or applicable law.
7.3 Contractor shall not assign any portion of the Contract Documents, and may subcontract portions of the
Contract Documents only in compliance with the Subcontractor Listing Law, California Public Contracting
Code §4100 et seq.
7.4 The Contract Sum includes all allowances (if any).
7.5 In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a
public works contract, Contractor or Subcontractor offers and agrees to assign to the awarding body all rights,
title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or
under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business
and Professions Code), arising from purchases of goods, services or materials pursuant to the public works
contract or the subcontract. This assignment shall be made and become effective at the time City tenders final
payment to Contractor, without further acknowledgment by the parties.
7.6 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed
to execute the Contract, as determined by Director of the State of California Department of Industrial Relations,
are deemed included in the Contract Documents and on file at City’s office, or may be obtained of the State of
California web site http://www.dir.ca.gov/DLSR/PWD/Northern.html and shall be made available to any
interested party on request. Pursuant to Section 1861 of the Labor Code, Contractor represents that it is aware
of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability
for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and
Contractor shall comply with such provisions before commencing the performance of the Work of the Contract
Documents.
7.7 Should any part, term or provision of this Contract or any of the Contract Documents, or any document required
herein or therein to be executed or delivered, be declared invalid, void or unenforceable, all remaining parts,
terms and provisions shall remain in full force and effect and shall in no way be invalidated, impaired or
affected thereby. If the provisions of any law causing such invalidity, illegality or unenforceability may be
waived, they are hereby waived to the end that this Contract and the Contract Documents may be deemed valid
and binding contracts, enforceable in accordance with their terms to the greatest extent permitted by applicable
law. In the event any provision not otherwise included in the Contract Documents is required to be included by
any applicable law, that provision is deemed included herein by this reference(or, if such provision is required
to be included in any particular portion of the Contract Documents, that provision is deemed included in that
portion).
7.8 This Contract and the Contract Documents shall be deemed to have been entered into in the County of Santa
Clara, State of California, and governed in all respects by California law (excluding choice of law rules). The
exclusive venue for all disputes or litigation hereunder shall be in Santa Clara County. Both parties hereby
waive their rights under California Code of Civil Procedure Section 394 to file a motion to transfer any action
or proceeding arising out of the Contract Documents to another venue. Contractor accepts the Claims
Procedure in Document 00700, Article 12, established under the California Government Code, Title 1, Division
3.6, Part 3, Chapter 5.
210
IN WITNESS WHEREOF the parties have executed this Contract in triplicate the day and year first above written.
2015 CONCRETE IMPROVEMENTS
CITY: CONTRACTOR:
CITY OF CUPERTINO, a Municipal Corporation of the
State of California
By:
[Signature]
Attest:
[Please print name here]
City Clerk: Grace Schmidt
Approved as to form by City Attorney: Title:
______________________________________________
[If Corporation: Chairman , President, or Vice President]
City Attorney: Carol Korade By:
I hereby certify, under penalty of perjury, that Timm Borden,
Director of Public Works of the City of Cupertino was duly
authorized to execute this document.
[Signature]
[Please print name here]
Title:
[If Corporation: Secretary, Assistant Secretary,
Chief Financial Officer, or Assistant Treasurer]
Dated:
_____________________________
David Brandt, City Manager of the City of Cupertino, a
Municipal Corporation of the State of California
________________________________________________
State Contractor’s License No. Classification
________________________________________________
Expiration Date
Designated Representative: Taxpayer ID No._________________________________
Name: Roger Lee Name:
Title: Assistant Director of Public Works Title:
Address: 10300 Torre Ave., Cupertino, CA 95014 Address:
Phone: 408-777-3269 Phone:
Facsimile: 408-777-3354 Facsimile:
AMOUNT: $1,396,245
ACCOUNT NUMBER: 270-85-821-900-990
ACCOUNT NUMBER:
FILE NO.:
NOTARY ACKNOLEDGEMENT IS REQUIRED. IF A
CORPORATION, CORPORATE SEAL AND CORPORATE
NOTARY ACKNOWLEDEMENT AND FEDERAL TAX ID ARE
REQUIRED. IF NOT A CORPORATION SOCIAL SECURITY
NO. IS REQUIRED
211
END OF DOCUMENT
212
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1010 Name:
Status:Type:Reports by Council and Staff Agenda Ready
File created:In control:8/3/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Construction Project Updates
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Construction Project Updates
Receive updates
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-0744 Name:
Status:Type:Reports by Council and Staff Agenda Ready
File created:In control:2/24/2015 City Council
On agenda:Final action:11/3/2015
Title:Subject: Report on Committee assignments and general comments
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council11/3/20151
Subject: Report on Committee assignments and general comments
Report on Committee assignments and general comments
CITY OF CUPERTINO Printed on 10/28/2015Page 1 of 1
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