12-124 Siegel & Strain Architects Agreement for McClellan Ranch Environmental Education Center and Outdoor Gathering, 1st Amendment 4214, Agreement Extension dated August 31, 2015CUPERTINO
August 31, 2015
Henry Siegel
Siegel & Strain Architects
1295 59th Street
Emeryville, CA 94608
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX: (408) 777-3333
PUBLIC WORKS DEPARTMENT
Timm Borden, Director of Public Works
Subject: McClellan Ranch Environmental Education Center Project -Agreement Extension
Dear Henry,
This letter shall serve as an extension to the term of the Agreement for the McClellan Ranch
Environmental Education Center Project, from the current expiration of July 31, 2015 to September
29, 2015. This extension of 60 calendar days is in accordance with City Municipal Code Section
3.23.160 Additional Work by City Authority.
If you have any questions, please don't hesitate to call Carmen Lynaugh at 408-777-3215.
Sincerely,
taiL---_ ~~ fi~1n~;~n
Director of Public Works
Cc: File
FIRST AMENDMENT AGREEMENT BETWEEN THE CITY OF CUPERTINO AND
SIEGEL & STRAIN ARCHITECTS FOR CONSULTANT SERVICES FOR
MCCLELLAN RANCH ENVIRONMENTAL EDUCATION CENTER AND
OUTDOOR GATHERING SHELTER
This First Amendment to the Agreement between the City of Cupertino and
Siegel & Strain Architects, for reference dated April 2, 2014, is by and between the CITY
OF CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and, Siegel &
Strain Architects, a California corporation, whose address is 1295 59™ Street, Emeryville, CA
94608; phone no. 510-547-8092; e-mail: hsiegel@siegelstrain.com (hereinafter referred to as
"Consultant"), and is made with reference to the following:
RECITALS:
A. On November 16, 2012, an agreement was entered into by and between
City and Siegel & Strain Architects, (hereinafter "Agreement").
B. City and Siegel & Strain Architects desire to modify the Agreement on the
terms and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned
parties as follows:
TERM section of the Agreement is modified to read as follows:
The services and/or materials furnished under this Agreement shall commence
on November 26, 2012, and shall be completed before July 31, 2015, or as extended by
agreement.
SERVICES TO BE PERFORMED section of the agreement is modified to read as follows:
Consultant shall perform each and every service set forth in Exhibit "A". titled /1 Scope of
Services" Revised which is attached hereto and incorporated herein by this reference.
SCHEDULE OF PERFORMANCE section of the agreement is modified to read as
follows:
The Services of Consultant are to be completed according to the schedule set out in
Exhibit B, titled "Schedule of Performance /1 Revised, which is attached hereto and incorporated
herein by this reference.
COMPENSATION section of the Agreement is modified to read as follows:
The compensation to be paid to Consultant for professional Services and reimbursable
expenses shall be a not to exceed Two Hundred Forty Eight Thousand One Hundred Seventy
Seven Dollars($ 248,177) for Basic Services inclusive of Reimbursable Expenses. An Additional
Services allowance of Thirty One Thousand Eight Hundred and Twenty Three Dollars ($ 31,823)
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Amendment No. 1
Siegel & Strain Architects Agreement
\
is also included for potential Services that would exceed the basic scope. Such Additional
Services shall only be performed upon advance written authorization by City. Total Fees shall
not exceed Two Hundred Eighty Thousand Dollars($ 280,000). The rate of payment is set out
in Exhibit C, titled "Compensation" Revised, which is attached hereto and incorporated herein.
Except as expressly modified herein, all other terms and covenants set forth in
the Agreement shall remain the same and shall be in full force and effect.
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Amendment No. 1
Siegel & Strain Architects Agreement
IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed.
Siegel & Strain Architects
Amendment No. 1
Siegel & Strain Architects Agreement
CITY OF CUPERTINO
A Munir Corporation .
By2Y-/ ~
City Manager, David Brandt
APP OVED AS TO FORM:
By ~UJA.NAf!
ATTEST:
~ -.
By--===--=--=-=-~~~~---.-:~~
City Clerk, Grace Schmidt y{3o/f l[
Total Amount$ 280,000.00
Amendment Amount $ 80,000.00
Account No. 420-9133-9300
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EXHIBIT A
SCOPE OF SERVICES
Revised
CONSULTANT shall perform professional services as detailed in the following sections related
to the planning, design and construction of the McClellan Ranch Environmental Education
Center and Outdoor Gathering Shelter located at the 22221 McClellan Road, Cupertino.
SECTION 1. GENERAL
A. General PROJECT Description: The PROJECT involves the design and construction of
an environmental education center facility with outdoor gathering shelter. The City of
Cupertino (hereinafter "CITY") will be the end user of the facility. The Environmental
Education Center is envisioned, budget allowing, as a building approximately 2,400
square feet containing 2 classrooms/multipurpose rooms; restrooms; a wet
lab/kitchenette; a library/resource center; display space: and office space for the City
Naturalist and interns. We expect to include a large covered porch as well. Another
planned element is a large, approximately 600 square feet, covered Outdoor Gathering
Shelter area that will serve as a sheltered space for outdoor education and other
activities. The building shall be designed to a minimum LEED Silver. The amount
available for construction of the PROJECT, including contingencies for design, bidding
and price escalations, but excluding compensation to CONSULTANT, construction
management consultant is $800,000. EIGHT HUNDRED THOUSAND DOLLARS
("CONSTRUCTION BUDGET"). CONSULTANT shall provide architectural design
services for the PROJECT, CONSULT ANT may also provide construction
administration services and LEED certification services if authorized by Additional
Services.
B. General Performance Requirements:
1. The performance of all services by CONSULTANT shall be to the satisfaction of
the CITY, in accordance with the express terms hereof, including but not limited
to the terms set out in detail in this scope of services and the standard of care
provisions contained in this AGREEMENT.
2. The CITY' s Department of Public Works shall manage the design and
construction of the PROJECT and this AGREEMENT. CONSULTANT shall
receive final direction from the CITY's Director of Public Works or his/her
authorized designee (hereinafter collectively "CITY") only. The CITY shall
resolve any conflicting direction from other groups, departments or agencies.
3. CONSULT ANT shall coordinate this scope of services with the CITY as well as
with other CITY consultants and contractors, as needed or as directed by the
CITY. CONSULTANT shall schedule meeting and prepare meeting agendas and
minutes for all PROJECT meetings during the design phase under the scope of
work. All minutes of meetings are due to the CITY within five (5) working days
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after the meeting. CONSULTANT shall provide copies of such documentation to
the CITY, and as directed by the CITY, to other appropriate agencies and entities.
CONSULTANT shall coordinate all responses to comments through the CITY.
4. The CITY shall direct CONSULT ANT with respect to programming and
functionality of the PROJECT space. The CITY shall approve design milestones
and cost estimates from Conceptual Design, Schematic Design through
Construction Documentation phases. CITY shall issue building permit for the
construction. For the purpose of this AGREEMENT, direct written authorization
or approval from the CITY shall mean and require the signatures of the CITY.
5. CONSULTANT shall designate and provide to the CITY the names of their team
members for the PROJECT. The team members shall be satisfactory to the CITY.
The team members shall include Henry Siegel as CONSULTANT's Principal-in-
charge for the duration of the PROJECT. CONSULTANT shall not substitute any
team members without the prior approval of the CITY.
6. CONSULT ANT' s services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly process of the work The
schedule for the performance included in EXHIBIT B, may be adjusted by mutual
agreement.
7. CONSULTANT shall manage its SUBCONSULTANTS, and administer the
PROJECT. CONSULTANT shall consult with the CITY, research applicable
design criteria, and communicate with members of the PROJECT team.
8. When the CITY determines that the PROJECT requirements have been
sufficiently identified, CONSULTANT shall prepare and update a PROJECT
schedule for the CITY at the beginning of each TASK as defined in SECTION 2 -
"SCOPE of SERVICES" of this EXHIBIT A. The PROJECT schedule shall identify
milestone dates for decisions required of the CITY, design services furnished by
CONSULTANT and CONSULTANT's SUBCONSULTANTS, dates of reviews
and approvals required by all governmental agencies that have jurisdiction over
the PROJECT, deliverables to be furnished by CONSULTANT, completion of
documentation provided by CONSULTANT, commencement of construction
and substantial completion of the construction of the PROJECT, and as identified
in the exhibits under this AGREEMENT.
9. CONSULTANT shall submit design and construction documents to the CITY,
according to SECTION 2 -"SCOPE OF SERVICES", of this EXHIBIT A for
purposes of evaluation and approval by the CITY. The CITY including the
Department of Public Works Engineering and City Facilities and Department of
Parks and Recreation will review the design during each phase. CONSULTANT
will meet with the CITY for progress review at various stages of the PROJECT.
CONSULT ANT will be responsible for causing the appropriate
SUBCONSULTANT(S) to attend any meetings included in this SCOPE OF
SERVICES. CONSULTANT shall make revisions to the design and construction
documents as required for each task in a timely manner.
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10. CONSULTANT shall assist the CITY, as requested by the CITY, in connection
with the CITY' s responsibility for filing documents required for the approval of
governmental authorities having jurisdiction over the PROJECT, including
submitting to the CITY' s Building Department for a building permit.
11. CONSULTANT shall design project to meet LEED Silver in performance. The
CITY may require the CONSULTANT to apply and accomplish LEED Silver
Certification, this will include registration of the project from design through to
construction, the Consultant shall only provide this certification work if
authorized as Additional Services.
12. CONSULTANT shall consider the value of alternative materials, building
systems and equipment, together with other considerations based on program,
LEED, budget and aesthetics, in developing the design for the PROJECT.
13. CONSULTANT shall prepare and make presentations to explain the design of
the PROJECT at various occasions to representatives of the CITY, as directed by
the CITY according to SECTION 2 -"SCOPE OF SERVICES" of this EXHIBIT A.
In addition CONSULTANT will be required to attend and prepare presentation
materials for a Parks and Recreation Commission meeting and a City Council
meeting to present the design. These meeting are scheduled for the first part of
January 2013.
14. CONSULTANT shall prepare and present to the CITY an Organization Chart,
Directory, and Communication Flow Chart at the PROJECT Kick-Off Meeting.
This meeting shall introduce team members, establish routes of communication,
and discuss the participants' roles, responsibilities, and authority.
15. CONSULTANT shall submit written requests for all information and official
documents related to the PROJECT to the CITY.
16. CONSULTANT shall prepare and provide a public relations package suitable for
Santa Clara County AIA Design Awards and any other similar awards
submission. The public relations package shall, at a minimum, include the
following elements: photographs and graphic plans of the PROJECT. Two (2)
copies of the public relations package, as well as digital electronic files, shall be
provided to the CITY. CONSULTANT hereby grants to the CITY and its
successors and assigns the sole and exclusive right to copyright, trademark and
publish the public relations package in the United States and Canada and other
countries of the world. Any copyright or trademark shall be solely in the name of
the CITY, and the CITY shall remain the sole owner of such copyright or
trademark. CONSULTANT hereby grants to the CITY the right and power to
apply in its name or otherwise for such copyright or trademark or renewal or
extension thereof as the CITY may deem proper and all right, title, and interest in
any such copyright or trademark, renewal, or extension shall vest exclusively in
the CITY and its successors and assigns. The CITY grants the CONSULTANT
the right to use any and all images of the project for their own promotional
efforts.
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C. Estimate of Probable Construction Cost: CONSULTANT shall be responsible to design
the PROJECT and provide an Estimate of Probable Construction Cost consistent with the
following procedures and requirements.
1. CONSULTANT shall be responsible for designing the PROJECT so that the
Estimate of Probable Construction Cost is less than or equal to the
CONSTRUCTION BUDGET established by the CITY for the PROJECT. The Project
Construction Budget shall be provided by the CONSULT ANT as a summary sheet
with submittal of each required Estimate of Probable Construction Cost, showing
comparisons of cost evolution for the PROJECT. As the design process progresses
CONSULTANT shall update and refine the Estimate of Probable Construction
Cost as required in SECTION 2 -"SCOPE OF SERVICES" of this EXHIBIT A.
CONSULTANT shall advise the CITY in writing of any adjustments to previous
Estimates of Probable Construction Cost indicated by changes in PROJECT
requirements or general market conditions.
2. Should the Estimate of Probable Construction Cost exceed the CONSTRUCTION
BUDGET, CONSULTANT shalt during the design phases of the project, revise,
without additional cost to the CITY, the design documents and/or Construction
Documents incorporating scope and quality changes to reduce the estimated
costs for construction, to within the CONSTRUCTION BUDGET.
CONSULTANT shall make changes only as approved by the CITY in writing.
Reductions in scope may be required to meet the CITY' s budget, and the CITY
will not unreasonably withhold permission for such reductions in scope order
for the CONSULT ANTS to meet the budget. Notwithstanding the foregoing, to
the extent the Estimate of Probable Construction Cost exceeds the
CONSTRUCTION BUDGET due to any program, design or budget changes,
initiated and authorized by the CITY which are beyond CONSULTANT's
control, any changes required in the design documents, shall be considered as
Additional Services as noted in EXHIBIT C of this AGREEMENT.
3. In preparing the Estimate of Probable Construction Cost, CONSULTANT, in
consultation with the CITY, shall do each of the following: (a) include
contingencies for design, bidding, and price escalations to determine which
materials, equipment, component systems and type of construction are to be
included in the PROJECT, and (b) make reasonable adjustments and/or to value
engineer various items in all required submittal cost estimates of the PROJECT,
including alternate bids, in order to adjust the estimated construction cost to be
less than or equal to the CONSTRUCTION BUDGET.
4. If bidding has not commenced within 90 days after CONSULTANT submits the
Construction Documents to the CITY, CONSULTANT shall adjust the Estimate
of Probable Construction Cost to reflect changes in the general level of prices in
the construction industry. This will be an additional service.
5. CONSULTANT shall identify, develop and incorporate into the Construction
Documents "Add or Deduct Alternate" construction cost elements that may be
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chosen to meet the City's budget. Alternates shall be approved by the CITY
before being incorporated into the Construction Documents.
6. Should the lowest responsive bid exceed the CONSTRUCTION BUDGET by
more than fifteen percent (15%), CONSULTANT shall, if directed by the CITY,
submit without additional cost to the CITY, revised Construction Documents
reflecting changes, approved by the CITY, to reduce the Construction Costs to
within the CONSTRUCTION BUDGET. The CITY acknowledges that the
CONSULTANT does not control market conditions and agrees that they may
allow reductions in scope in order to meet the CITY' s construction budget.
SECTION 2. SCOPE OF SERVICES
TASK #1: PREDESIGN
1.1 CONSULTANT shall review the CITY obtained topographic survey of the site;
and shall identify and inform the CITY of any site-related discrepancies between
the survey report and any other site reports provided by the CITY that might
affect the PROJECT. The topographic survey provided by the CITY must be
verified as to it accuracy prior to using it for design.
1.2 CONSULTANT shall review the CITY obtained geo-technical site report; and
shall identify and inform the CITY of any site-related discrepancies between the
survey report and any other site reports provided by the CITY that might affect
the PROJECT.
1.3 CONSULTANT shall review the CITY supplied California Environmental
Quality Act (CEQA) report for the Stevens Creek Corridor Park and Restoration
Plan, Master Plan that includes part of this PROJECT. Design alternatives
prepared by the CONSULTANT shall reflect the needs and findings set forth in
this CEQA and in the new CEQA document that will be produced by the CEQA
consultant on this PROJECT. CONSULTANT shall work with CEQA consultant
to design with minimize impacts.
1.4 CONSULTANT shall review the CITY supplied Arborist Survey Report for the
PROJECT. Design alternatives prepared by CONSULTANT shall reflect the
needs and findings set forth in this report.
1.5 CONSULTANT shall review the CITY provided project building and site
program; and shall during conceptual design phase work with the CITY to
reconcile the project program and the construction budget.
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TASK #2: Conceptual DESIGN
2.1 CONSULTANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX A, which describes in greater detail the
manner in which CONSULTANT is to perform services related to Design-
Submittals and reports included in this task. APPENDIX A is incorporated
herein as if set forth in full. In the event of any conflict between APPENDIX A
and any provision of this AGREEMENT, this AGREEMENT shall control.
2.2 CONSULTANT to begin site analysis, generate and test options such as location,
massing, etc., as design alternatives.
2.3 CONSULTANT to prepare three (3) conceptual alternatives.
2.4 CONSULTANT to compare the use of modular or pre-fabricated components use
on the PROJECT. CONSULTANT to assist CITY in decision to use site built
construction verses modular or pre-fabricated components construction. Once a
decision is made CONSULT ANT to provide summary report on the decision.
TASK #3: DESIGN
3.1 CONSULTANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX B, which describes in greater detail the
manner in which CONSULT ANT is to perform services related to Design-
Submittals and reports included in this task. APPENDIX B is incorporated
herein as if set forth in full. In the event of any conflict between APPENDIX B
and any provision of this AGREEMENT, this AGREEMENT shall control.
3.2 CONSULTANT will make any changes necessary in the design and engineering
of said contract documents to provide for the specific existing site conditions.
3.3 CONSULTANT shall coordinate and manage SUBCONSULTANTS throughout
the Design phase.
3.4 CONSULTANT shall perform a first cost analysis to evaluate the
CONSTRUCTION BUDGET.
3.5 CONSULTANT shall develop the Design Plans based on review comments from
approved Program and Conceptual Design.
3.6 CONSULTANT shall provide all services necessary for the preparation of Design
documentation for review and approval by the CITY. Said Design
documentation shall be based on the CITY approved Conceptual Design and
shall be of sufficient scope and detail to fix and describe the size and character of
the PROJECT.
3.7 Design services to be provided by CONSULTANT shall include, but not be
limited to, the following:
a. Architectural design/documentation services, including development of all
Design Documents necessary to establish the final scope, relationships,
forms, size, appearance and cost of the PROJECT.
b. The Design Documents shall include: the site plan, and the layout of the site.
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c. The Design Documents shall indicate site improvements including but not
limited to, landscaping, outdoor spaces and location, as well as a description
of materials and equipment.
d. CONSULTANT shall include, but not be limited to, color, material, and other
architectural elements as necessary to complete the Design.
e. CONSULTANT shall prepare preliminary code compliance review
documentation per the CITY requirements.
f. Package shall contain specification Table of Contents, which shall identify the
major materials and systems.
g. CONSULTANT shall produce and submit to the CITY for review and written
approval two (2) sets of a 30" x 42" construction materials and interior
finishes presentation board of the Design Project to the CITY.
h. CONSULT ANT shall submit for review by the CITY an Estimate of Probable
Construction Cost based on the 100% Design submittal within two (2) weeks
of the CONSULTANT submitting complete Design package for this phase.
i. CONSULTANT shall identify bid alternates and identify value-engineered
items that could be deducted from the project without jeopardizing program
requirements.
3.8 CONSULTANT shall submit 100% Design Documents in accordance with
APPENDIX B and the Project Schedule, set forth in EXHIBIT B of this
AGREEMENT.
3.9 The CITY shall provide CONSULTANT with written comments following
submission of the 100% Design Documents. CONSULT ANT shall provide written
responses to the comments of the CITY within no more than fifteen (15) days of
receipt of the CITY's comments.
3.10 In addition to any meetings provided for in this section, CONSUL TANT shall
participate in up to a maximum of three (3) design team meetings with
representatives of the CITY during this Design phase, as determined by the
CITY. CONSULTANT shall incorporate into the PROJECT refinements from
discussions from the various team meetings and any other requests from the
CITY during this phase.
3.11 CONSULTANT shall prepare design sketches and study models of the building
sufficient to communicate design intent to the CITY and a broad audience when
directed by the CITY.
3.12 CONSULTANT shall prepare and present the Design schemes to the Parks and
Recreation Commission and the City Council for review at a public meeting.
3.13 CONSULTANT shall proceed to the next task, Construction Documents,
incorporating the Design comments required by the CITY.
TASK #4: CONSTRUCTION DOCUMENTS:
4.1 Prior to commencing development of the Construction Documents,
CONSULTANT shall prepare and submit to the CITY within seven (7) working
days after submittal of 100% Design package, completed under Task 3 of this
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Section 2, the proposed construction document sheet index listing all proposed
sheets and titles of all disciplines.
4.2 CONSULTANT shall coordinate and manage SUBCONSULTANTS throughout
Construction Document phase; CONSULTANT shall coordinate with the CITY's
various Departments as directed by the CITY.
4.3 CONSULTANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX C, which describes in greater detail the
manner in which CONSULTANT is to perform services related to Construction
Document Phase, Construction Document-Submittals and reports included in
this task. APPENDIX C is incorporated herein as if set forth in full. In the event
of any conflict between APPENDIX C and any provision of this AGREEMENT,
this AGREEMENT shall control.
4.4 CONSULTANT shall provide written responses to the comments from the CITY
review of the 100% Design package within ten (10) working days of receipt of
such comments. The written response shall list how and where the
CONSULTANT has incorporated all comments from the CITY's review.
4.5 In addition to any meetings provided for in Tasks 3, CONSULTANT shall attend
up to a maximum of three (3) additional team meetings with representatives of
the CITY, during this Construction Documents phase to discuss related issues
including interior finishes selection. CONSULT ANT shall incorporate into the
PROJECT refinements from discussions from the various team meetings and any
other requests from the CITY during this phase.
4.6 The CONSULTANT shall provide an alternative color palette for all interior
finishes.
4.7 CONSULTANT shall prepare a 50% Coordination Construction Document
Package (Also referred to as "Construction Document-Submittal #4a") and a 95%
Permit Construction Document Package (Also referred to as "Construction
Document-Submittal #4b") incorporating CITY's comments from the 100%
Design package as applicable. After each Construction Document package is
submitted, the CITY shall provide CONSUL TANT with written comments.
CONSULT ANT shall provide written responses to the comments from the CITY
within ten (10) calendar days of receipt of the CITY' s comments.
CONSULTANT' s written responses shall list how and where the comments are
to be incorporated or resolved by CONSULTANT for all of the CITY's review
comments.
4.8 CONSULTANT shall submit the 95% Construction Document Package with final
quality control review from the CITY' s plan check review comments
incorporated. CONSULT ANT to also submit 95% Construction Document
Package to the City of Cupertino Building Department for building permit
review, this shall include all applicable reports and calculations.
4.9 Within two (2) weeks after the submission to the CITY of the 95% Construction
Document Package, CONSULT ANT shall submit for review by the CITY an
Estimate of Probable Construction Cost based on the 95% Construction
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Document Package. If necessary and as directed by the City, Value Engineer or
bid alternatives items to reduce cost may be identified by consultant.
4.10 CONSULTANT shall prepare 100% Bid Construction Documents Package for
bidding (also referred to as "Construction Document-Submittal #Sa"), with the
CITY' s comments from the 95% package incorporated. CONSULT ANT to also
submit 100% Construction Document Package to the City of Cupertino Building
Department for building permit review, this shall include all applicable reports
and calculations.
4.11 CONSULTANT shall respond to all Building Permit comments and make
modifications necessary to obtain the building permit.
4.12 Deliverables:
a. CONSULTANT shall provide 50%, 95% and 100% Construction Documents
Packages. Each of the Construction Documents Packages shall be based on
the Design Documents approved by the CITY. Each Construction Document
Package shall set forth in detail the requirements for construction of the
PROJECT per attached APPENDIX C, and shall be in accordance with the
CITY's STANDARD SPECIFICATIONS. The Construction Document
Packages shall include drawings and specifications that establish in detail the
quality levels of materials and systems required for the PROJECT.
b. Each of the Construction Document Packages shall include drawings and
specifications from all disciplines, executed to a level of detail appropriate for
public bidding, including plans overlaying data cabling with furniture layout
as necessary, elevations reflecting relationships between ranges/furnishings
and items affecting their placement, utilities, driveways, roadways, and
hardscape design.
c. CONSULTANT shall cause each of the Construction Document Packages to
be coordinated between all relevant disciplines.
d. CONSULT ANT shall identify in each of the Construction Document
Packages fire and life safety analysis, building construction type, exiting, exit
sign location, fire extinguisher location, wall type, door widths, occupant
load, placement on property, hydrant locations and fixture counts
requirements.
e. During the development of the Construction Document Packages,
CONSULTANT shall assist, as requested by the CITY in the development
and preparation of the PROJECT Manual that includes the Conditions of the
Contract for Construction, Specifications, qualifications for prime and
designated sub-contractors, and Bidding requirements and sample forms.
CONSULT ANT shall adjust its form of specification in order to include
CITY's STANDARD SPECIFICATION sections.
£. CONSULTANT shall provide CITY three (3) sets of 8-Vz'' xll" color boards in
binders or foam-core material mounted with samples of principal interior
and exterior finishes, colors, and products.
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TASK# 5: BIDDING AND AWARD
5.1 CONSULTANT shall assist the CITY during bid solicitation process, as requested
by the CITY.
5.2 CONSULT A-NT shall prepare the Construction Document Packages with the
CITY' s reviews and plan check, comments incorporated, ready for bid, award
and construction as per APPENDIX C.
5.3 CONSULTANT shall assist the CITY in providing bid phase services, as
requested by the CITY, through award of the contract for construction of the
PROJECT, the following:
a. Respond to bidders' inquiries, up to three (3) days prior to the bid opening.
b. Prepare addenda to plans and specifications of the bid package, within the
bid period, prior to the 72-hour CITY standards limitation.
c. Attend pre-bid meeting.
d. Assist in the evaluation of bids as requested by the CITY.
5.4 CONSULT ANT shall update the Construction Document package to include all
addenda and clarifications issued during the Bid process and shall within 10
days of AW ARD of the construction Contract by City Council, provide the CITY
with a Conformed set of drawings and specifications (also referred to as
"Construction Document-Submittal #Sb").
DELIVERABLES:
a. Three (3) full size wet stamped and signed sets and Three (3) full size copies
and one (1) 11" x 17" sets of the 100% Construction Documents
Package( conformed set), reproducible prints, also in PDF format.
b. Two (2) Technical Specifications Manuals( conformed set), stamped and
signed, reproducible prints also in MS Word and PDF format
c. One(l) CADD CD ROM copy of the entire construction document package
for use by the CITY.
6. TASK #6: CONSTRUCTION ADMINISTRATION
6.1 CONSULTANT shall provide Construction Administration Services as set forth
below for the construction of the project including additional work at the park
restroom and site access upgrades that has been included in the project.
6.2 CONSULTANT shall advise the CITY, in writing, of any construction items that
are not in conformance with the Contract Documents.
6.3 CONSULTANT's responsibility to provide the Construction Administration
Services commences with the award of the construction contractor for the
PROJECT ("CONTRACT") and ends at the issuance to the CITY of the PROJECT
Punch List that denotes portions of the work of the PROJECT that need to be
completed by the Contractor. CONSULTANT's responsibilities also include
"PROJECT COMPLETION" as noted in Task 6.16.
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6.4 Duties, responsibilities and limitations of authority of CONSULTANT under this
Task 6 shall not be restricted, modified or extended without written agreement of
the CITY and CONSULTANT.
6.5 CONSULT ANT shall review requests by the Contractor for additional
information about the Construction Documents. CONSULTANT shall review
and respond to the request within five (5) working days of receiving such
request.
6.6 If deemed appropriate by the CITY in consultation with CONSULTANT,
CONSULTANT shall prepare, reproduce and distribute supplemental Drawings
and Specifications in response to requests for information by the Contractor.
6.7 Upon written request of the CITY, CONSULTANT shall prepare responses on
the CITY' s behalf concerning performance of the Contractor under the
requirements of the Contract Documents. Within five (5) working days of
receiving a request by the CITY, CONSULTANT shall prepare a written response
to such request for the CITY's review. Upon the CITY's approval,
CONSULT ANT shall deliver the response to the Contractor.
6.8 Interpretations and decisions of CONSULTANT shall be consistent with the
intent of and reasonably inferable from the Contract Documents and shall be in
writing or in the form of drawings.
6.9 CONSULTANT shall advise the CITY on claims, disputes or other matters in
question between the CITY and Contractor. The CITY shall make the final
determination regarding all such matters.
6.10 CONSULTANT shall attend meetings at the site (up to 15 site visits) or by phone
and review Contractor's construction set on a minimum weekly basis for the
duration of the Construction Administration phase and provide site observation
as the CITY determines is needed in consultation with CONSULTANT, or as
otherwise agreed by the CITY and CONSULTANT for the following conditions:
a. To become generally familiar with and to keep the CITY informed about the
progress and quality of the portion of the PROJECT under construction.
b. To endeavor to guard the CITY against defects and deficiencies in the
construction of the PROJECT.
c. To determine if the construction of the PROJECT is in conformance with the
Contract Documents.
6.11 If additional site meetings might be necessary due to an unforeseen condition at
the PROJECT construction and outside of the 15 site visits, CONSULTANT shall
attend meetings requested by the CITY, and shall be entitled to Additional
Services in accordance with EXHIBIT C.
6.12 CONSULT ANT shall report to the CITY items that may be of concern on the
construction of the PROJECT, such as deviations from the Contract Documents
and from the most recent construction schedule submitted by the Contractor.
6.13 CONSULT ANT shall have reasonable access to the construction of the PROJECT
wherever it is in preparation or progress as appropriate to meet its obligations
under this AGREEMENT.
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6.14 SUBMITTALS:
a. CONSULTANT shall review and approve or take other appropriate action
upon the Contractor's submittals such as Shop Drawings, and Product Data
and for the purpose of checking for conformance with information given and
the design concept expressed in the Contract Documents. CONSULTANT's
action shall be taken within a maximum of 10 working days of receipt of each
submittal of the Contractor; with an additional maximum of 5 working days
if SUBCONSULTANT review is required. If a submittal requires additional
review and investigation, CONSULTANT will request, and CITY will not
unreasonably withhold, permission to extend the review time.
b. CONSULTANT shall maintain a record of submittals and copies of
submittals supplied by the Contractor.
c. If in the event that professional design services or certifications by a design
professional related-to systems, materials or equipment are specifically
required of the Contractor by the Contract Documents, the CONSULT ANT
shall specify appropriate performance and design criteria that such services
must satisfy. CONSULTANT shall be entitled to reasonably rely upon the
adequacy, accuracy and completeness of the services, certifications or
approvals performed by such design professionals.
6.15 CHANGE ORDERS:
a. CONSULTANT shall review City prepared Change Orders for accordance
with the Contract Documents. If necessary, CONSULT ANT shall prepare,
submit to the CITY for approval, reproduce and distribute Drawings and
Specifications to describe Work to be added, deleted or modified, as provided
in this Task 7.15, Paragraph b.
b. CONSULTANT shall review and advise the CITY on requests by the CITY or
Contractor for changes in the construction of the PROJECT.
c. CONSULTANT shall make a recommendation to the CITY Director of Public
Works or his/her authorized designee, who may authorize, in writing, further
investigation of such change. Upon such written authorization, and based
upon information furnished by the Contractor, if any, CONSULTANT shall
evaluate the additional cost and time that might result from such change,
including any additional CONSULT ANT costs.
d. CONSULTANT shall maintain all records relative to changes in the
construction. Upon completion, CONSULTANT shall incorporate all
modifications into record documents per Task 6.17 of this AGREEMENT.
6.16 PROJECT COMPLETION:
a. CONSULTANT shall conduct up to two site observations to determine the
date of Substantial Completion and the date of final completion, as defined in
the STANDARD SPECIFICATIONS. CONSULTANT shall receive from the
Contractor and forward to the CITY, for the CITY' s review and records,
written warranties and related documents required by the Contract
Documents and assembled by the Contractor, and shall issue a Punch List
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which denotes the portion of the work of the PROJECT that needs to be
completed by the Contractor based upon a final observation indicating the
construction of the PROJECT is in general accordance with the requirements
of the Contract Documents.
b. CONSULTANT's observations for Final Completion shall be conducted with
the CITY' s designated representative to check conformance of the
construction of the PROJECT with the requirements of the Contract
Documents Package and to verify the accuracy and completeness of the list
submitted by the Contractor of work to be completed or corrected.
6.17 RECORD DOCUMENTS AND PROJECT CLOSE-OUT
a. CONSULTANT shall review the Contractor's checklist for completion of all
required Contractor submittals and shop drawings as indicated in the
Contract Documents.
b. CONSULTANT shall review Contractor-supplied operation and maintenance
manuals for completeness as noted in the Contract Documents.
c. CONSULTANT shall review contractor warranties as noted in the Contract
Documents.
d. CONSULTANT shall review final pay request from Contractor for accuracy
as noted in the Contract Documents.
e. CONSULTANT shall review for completeness the site as-built drawings and
specifications of the Contractor based upon record field Construction
Documents Package maintained by Contractor during construction as noted
in the Contract Documents.
f. CONSULTANT shall incorporate addenda, change orders, Request for
Information (RFI) and any other document revisions as well as AS-Built
drawings and specifications modifications by the Contractor into a record
documentation package to be provided to the CITY (also referred to as
"Construction Document-Submittal #Sc"). The final documentation package
shall be in the form of one reproducible package and one (1) copy in an
electronic format compatible with CITY systems (i.e. latest version of
AutoCAD and MS Word) and PDF format.
g. CONSULTANT and CONTRACTOR to complete all work necessary to
achieve LEED Silver Certification if an Additional Services for this work has
been authorized.
TASK #7: ADDITIONAL SERVICES
7.1 Consultant Services beyond the following limits shall be provided by
CONSULTANT as Additional Services only if such Additional Services are
authorized in writing by the CITY in advance:
a. CONSULTANT shall design project to meet LEED Silver in performance.
The CITY may require the CONSULTANT to apply and accomplish LEED
Silver Certification, this will include registration of the project from design
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through to construction, the Consultant shall only provide this certification
work if authorized as Additional Services.
b. CONSULTANT shall provide tip to two (2) reviews of each Shop Drawing,
Product Data item, sample and similar submittal of the Contractor as part of
its basic services. CONSULTANT shall only provide additional reviews if
authorized as Additional Services.
c. CONSULTANT shall provide a minimum of one (1) bi-weekly visit to the
PROJECT site by CONSULTANT over the duration of the PROJECT
construction as part of the basic services. These site visits shall include site
meetings and observations of the Work to determine whether the
construction of the PROJECT is being completed in accordance with the
requirements of the Contract Documents.
d. CONSULTANT shall attend up to two (2) site visits for observation for any
portion of the Work to determine final completion of the PROJECT, and the
provision of a Punch List, which lists items not completed.
7.2 The following Consultant Services, if requested by the CITY in advance and in
writing, shall be provided by CONSULTANT as Additional Services:
a. Review of a Contractor's submittal out of sequence from the General
Contractor's submittal schedule agreed to by CONSULT ANT.
b. Responses to the Contractor's requests for information where such
information is not available to the Contractor from CITY provided
information.
c. Providing consultation concerning replacement of work resulting from fire or
other cause during construction.
d. Evaluation of program modifications submitted by the CITY after the 50%
Construction Documents phase package.
e. Evaluation of substitutions of products and changes proposed by the CITY or
the contractor requiring subsequent revisions to the Plans and Specifications
after the 100% Construction Document package has been completed.
f. Architectural Presentation models or color renderings in excess of those
required by Tasks 2 through 6.
g. Any other additional services not described in EXHIBIT A.
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EXHIBITB
SCHEDULE OF PERFORMANCE
Revised
CONSULTANT shall complete all work by December 31, 2014.
The following sets forth the distribution of CONSULTANT' s Schedule of Performance for each
project. The CITY may approve in writing the extension of any milestone date set in this
Exhibit.
Task #1: Predesign
Task#2 Conceptual Design work by:
Task #3: Design work by:
Task #4: Construction Documents work by:
Task #5: Bidding and Award w/conforming set work by:
Task #6: Construction Administration Services/project close out and
record documents
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2 weeks
after signing
the agreement
4 weeks after
Notice to
Proceed (NTP)
for this phase
10 weeks after
Notice to
Proceed (NTP)
for this phase
14 week after
Notice to
Proceed (NTP)
for this phase
8 weeks after
Notice to
Proceed (NTP)
for this phase
whenNTPis
issued to
Contractor for
Construction
A. Maximum Compensation.
EXHIBITC
COMPENSATION
Revised
The CITY agrees to compensate CONSULTANT for professional services performed in
accordance with the terms and conditions of this AGREEMENT. The maximum amount of
compensation to be paid to CONSULTANT under this AGREEMENT, including both payment
for professional services, additional services and reimbursable expenses, shall not exceed TWO
HUNDRED EIGHTY THOUSAND DOLLARS($ 280,000). CONSULTANT agrees that it shall
perform all of the services set forth in Exhibit A of this AGREEMENT, except for additional
services required pursuant to Section 2, Task No. 7 and inclusive of reimbursable expenses, for
the amount of TWO HUNDRED FOURTY EIGHT THOUSAND ONE HUNDRED SEVENTY
SEVEN DOLLARS($ 248)77). The maximum amount of Additional Services are authorized
under Section G of this EXHIBIT C is TWENTY TWO THOUSAND EIGHT HUNDRED AND
TWENTY THREE DOLLARS ($31,823).
B. Method of Payment
For Task Nos. 1through7 CONSULTANT shalt during the term of this AGREEMENT, invoice
the CITY monthly based upon a percentage of completion of each milestone set forth below in
the Payment Schedule (Schedule D below) fat services performed, and reimbursable expenses
incurred if applicable, in completing that milestone under this AGREEMENT. (Hereinafter
"Invoice.") Provided CONSULT ANT has completed the services and incurred the reimbursable
expenses covered by the Invoice in accordance with the provisions of this AGREEMENT, as
determined by the CITY, the CITY shall pay CONSULTANT the amount shown on the Invoice
within thirty (30) working days of receipt of the Invoice.
The Invoice shall be based on the percentage of milestone completed, and it shall describe the
topics and tasks completed during the Invoice period in accordance with the Budget Schedule
and Payment Schedule set forth below. The Invoice shall list work completed and reimbursable
expenses if applicable, in accordance with the Budget Schedule and Payment Schedule set forth
below. CONSULTANT also shall include supporting documents for any reimbursable
expenses. The Invoice shall also show the total to be paid for the Invoice period.
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C. Budget Schedule
The Budget Schedule for this AGREEMENT shall be as follows:
Task #1:
Task #2:
Task #3:
Task #4:
Task #5:
Task #6:
Task #7:
Task Description
Predesign
Conceptual Design
Design
Construction Documents
Bidding and Award w/conforming set
Construction Administration Services/ as built drawing
Additional Services
TOTAL
Task
Compensation
$ 6,737
$ 23,701
$ 33,905
$104,421
$ 8,629
$ 70,784
$ 31,823
$ 280,000
CONSULTANT shall not exceed any of the specified budget amounts for any Task without prior
written authorization from the CITY. The CITY may approve in writing the transfer of budget
amounts between any of the Tasks listed above provided the total AGREEMENT amount does
not exceed TWO HUNDRED EIGHTY THOUSAND DOLLARS ($280,000).
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D. Payment Schedule
The Payment Schedule for this AGREEMENT shall be as follows:
TASK MILESTONE
Task #1 -Predesign
Task #2-Conceptual Design
a. Submission of Design Submittal No. 2
b. City signed Schematic Design Approval
Task #3 -Design
a. Submission of Design Submittal No. 3
b. City signed Design Approval
Task #4 -Construction Documents
a. Submission of SO% Construction Document Submittal No
4a
b. Submission of 9S% Construction Document Submittal No
4b
c. Submission of 100% Construction Document Submittal
No.Sa
d. City signed Issued for Construction Document Submittal
Task #S -Bidding and Award
a. Within 30 days of the City advertising for bids
b. Receipt of conformed set of drawings Submittal No. Sb
Task #6 -Construction Administration
a. During Construction Phase
b. Submission of Final Documentation Package to CITY
Record Documents (AS-Built) Submittal No. Sc and Project
Close-Out
Task #7 -Additional Services
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PERCENT OF TASK
COMPENSATION PAI[
UPON COMPLETION
OF MILESTONE
100%
80%
20%
80%
20%
SO%
30%
10%
10%
SO%
SO%
85%
1S%
Paid pursuant to
Subsection G below.
E. Subconsultant Services.
CONSULTANT is directly responsible for any payment for SUBCONSULTANT work on this
PROJECT. SUBCONSUL TANT work on this PROJECT is included in the Budget Schedule
shown above and shall be billed to the CITY by CONSULT ANT as part of the Basic Services.
F. Reimbursable expenses.
Reimbursable expenses are included in CONSULTANT's lump sum compensation, including,
but not limited to, any expenses related to CONSULTANT's internal plan checks, CAD test
prints, 8 1/2" x 11" copies or fax copies. Plotting and Printing for public distribution will be the
responsibility of the CITY. There are no separate reimbursable expenses for Basic Services
performed under Tasks 1-7 of EXHIBIT A.
G. Additional Services.
CONSULTANT shall not perform Additional Services without prior written authorization of
the CITY. Additional Services shall be separately negotiated to be paid on a lump sum or a time
and material basis at the rates set forth herein, as authorized by the CITY. The CITY has set
aside the sum of THIRTY ONE THOUSAND EIGHT HUNDRED TWENTY THREE DOLLARS
($31,823) for the payment of Additional Services. The CITY shall not authorize and
CONSULTANT shall not perform any Additional Services that result in charges in excess of the
above amount.
CONSULTANT shall submit an Invoice to the CITY for payment on a monthly basis for
authorized Additional Services rendered during the previous month. In the event Additional
Services are authorized, CONSULTANT shall submit Invoices in accordance with the
CONSULTANT hourly rate schedule attached to this EXHIBIT C. The rates shown in the
EXHIBIT C-1 sall stay in effect during the full term of the contract. The OTY shall pay
Additional Services Invoices as provided in this EXHIBIT C.
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EXHIBIT C-1
CONSULTANT HOURLY RATES FOR ADDITONAL SERVICES
Siegel & Strain Architects
Principal
Project Manager
Project Architect
Project Designer
Senior CAD I Designer
Intermediate CAD I Designer
Junior CAD I Designer
Quality Control
Support Staff
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$185
$145
$125
$125
$110
$100
$75
$125
$70
Page 20 of 36
APPENDIX A:
TASK 1 Predesign and TASK 2 Conceptual Design
TASK 1 Predesign
General:
A. Purpose: To describe the documents to be evaluated and reviewed prior to the start of
Conceptual Design.
B. This APPENDIX shall be used as a guideline for performance of the professional services in
this Agreement and shall not reduce the CONSULTANT' s responsibilities as identified in
Exhibit A or elsewhere in the AGREEMENT. In the event of any conflict with Exhibit A, the
Exhibit A supersedes this Appendix.
Site Analysis Review -Submittal Checklist:
A. PREQUISITE ITEMS:
1. Review of CITY provided Guidelines and Program Documents.
2. Review of CITY Municipal Code, Zoning Regulations & adopted model codes.
3. Review of CEQA Report.
4. Review other reports and data.
TASK 2 Conceptual Design
General:
A Purpose: To describe the content of topics to be decided during the Conceptual Design
Phase and documented in the Conceptual Design submittal to the CITY during and at the
conclusion of this phase of the project.
B Content: Conceptual Design-Submittal corresponds to 100% complete Conceptual Design
Documents.
C CONSULTANT'S deliverables include but are not limited to this checklist's items/topics
during the Conceptual Design Phase. This APPENDIX shall be used as a guideline for
performance of the professional services in this Agreement and shall not reduce the
CONSULTANT's responsibilities as identified in Exhibit A or elsewhere in this
AGREEMENT. In the event of any conflict with Exhibit A, the Exhibit A supersedes this
Appendix.
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Submittal Format:
A. Conceptual Design-Submittal shall be one (1) full size drawing set of 22"x34" plans and
PDF format.
B. Summary report on site built construction verses modular or pre-fabricated component use.
Conceptual Design Submittal Checklist (Design-Submittal No. 1):
A. PREREQUISITE ITEMS:
1. Review of reports, data and documents for the preparation of Conceptual Design.
2. Provide three (3) conceptual design concepts for City Approval.
--END OF APPENDIX A-
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APPENDIXB:
TASK 3, Design
General:
A. Purpose: To describe the content of topics to be decided during the Design Phase and
documented in the Design submittal to the CITY during and at the conclusion of this phase
of the project.
B. Content: Design-Submittal No. 3 corresponds to 100% complete Design Documents.
C. CONSULTANT'S deliverables include but are not limited to this checklist's items/topics
during the Design Phase. This APPENDIX shall be used as a guideline for performance of
the professional services in this Agreement and shall not reduce the CONSULTANT's
responsibilities as identified in Exhibit A or elsewhere in this AGREEMENT. In the event of
any conflict with Exhibit A, the Exhibit A supersedes this Appendix.
Submittal Format:
A. Design-Submittal No. 3 shall be one (1) full size drawing set of 22"x34" plans and PDF
format.
B. Design Estimate of Probable Construction Cost based on the 100% completed Design
package, shall be submitted as MS Excel and PDF format.
Design Submittal Checklist (Design-Submittal No. 3):
A. PREREQUISITE ITEMS:
1. Approval of Conceptual Design Phase (Design-Submittal No. 2) by the CITY, including
floor plan and massing and authorization to begin Design Phase.
2. To Do List for Design:
a. Preliminary schedule of utility information for all systems and equipment.
b. Preliminary Catalog cuts and layout requirements of major equipment.
c. Identification of design/build systems (if any).
d. Identification of special storage areas and associated design criteria.
e. Inventory of existing items to be reused.
B. ARCHITECTURAL drawings shall include:
1. Site Plan
2. Floor Plans -
a. Showing all programmed and ancillary areas.
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b. Showing location of restroom, kitchen and major equipment spaces
3. Roof Plan
4. Building Section(s)
5. Typical Wall Sections (interior/exterior)
6. Building Elevations
7. Key Interior Elevations
a. Showing Finish Materials
b. Outline Finish Color & Materials Schedule -Min. of two (2) options.
8. Reflected Ceiling Plan grids (if applicable)
9. Materials List.
10. Title 19, 24, UBC, handicapped, etc. checklist
C. CIVIL drawings and written statement shall include:
1. Rough grading-Show existing and new. (Recommended Min. Scale 1" = 30')(Include
existing items to remain, bldg. pad, boundaries, easements, setbacks, floodplain, etc.)
2. Roadways. Preliminary horizontal layout only.
3. Written statement of proposed design.
4. Preliminary drainage layout.
5. Off-Site utility coordination -may need to be completed earlier to study alternates.
6. Preliminary site utilities layout including points of connection, if applicable.
D. STRUCTURAL:
1. System selection finalized.
2. Foundation.
a. Bay size and story heights.
b. Type of construction.
c. Identify special areas based on preliminary information.
3. Review of completed soils report & verification of compliance of Structural systems.
4. Written of proposed design.
E. MECHANICAL (HVAC):
1. System selection proposed.
2. Identify special areas and heights based on preliminary information. (i.e., Mechanical
Rooms, Penthouses, etc.)
3. Preliminary building load calculations for rough sizing of equipment.
4. Written statement of proposed design.
F. PLUMBING/PROCESS PIPING:
1. System selection proposed.
2. Special areas identified based on preliminary information.
3. Preliminary fixture list.
4. Written statement of proposed design.
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G. ELECTRICAL:
1. Systems Selection:
a. Power -Conceptual single line diagram.
2. Identify special Areas and sized (i.e., Elec. Equipment Rooms, Telephone/
Communication Rooms, transformer pad and locations, etc.)
3. Written statement of proposed design.
H. LOW VOLTAGE:
1. Fire Alarm System.
2. Audio/Visual System.
3. Security System (Door Alarm, Card access, CCTV).
4. Cable TV.
5. Telephone and Data Communications.
6. Written statement of proposed design.
I. GREEN BUILDING (LEED):
1. LEED Rating System Scorecard
J. OTHER DEPARTMENT REQUIREMENTS:
1. Site Development Application, and requested documentation.
2. Environmental Clearance Application, and requested documentation.
3. Meet all Departments review requirements as requested.
--END OF APPENDIX B --
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APPENDIXC:
TASK 4, Construction Documents
TASK 5, Bidding and Award
General:
A. Purpose: To describe the content of submittals required by the CITY during and at the
conclusion of this phase of the project.
B. Content: Construction Document-Submittal Nos. 4a, and 4b correspond to SO%, and 9S%
complete Construction Documents as defined below. Construction Document-Submittal No.
Sa corresponds to the Bid Package (100% Construction Document) as defined below, Sb
corresponds to the Issued for Construction Package and Sc corresponds to AS-Built package.
C. CONSULTANT'S deliverables include but are not limited to this checklist's items/topics
during the Construction Documents Phase. This APPENDIX shall be used as a guideline for
performance of the professional services in this Agreement and shall not reduce the
CONSULTANT's responsibilities as identified in Exhibit A or elsewhere inthis
AGREEMENT. In the event of any conflict with Exhibit A, the Exhibit A supersedes this
Appendix.
Submittal Format:
Construction Document-Submittal Nos. 4a, 4b, Sa, Sb and Sc shall be submitted on. 22"x 34"
for plans and 8.S"xll" double sided for Technical Specifications Manual. Bond prints of all
plans will be included with each Submittal.
A. One (1) -full size drawing sets & One (1) -Yz size drawing sets (11" x 17") for each
Construction Document Submittal or as directed by the CITY. At 9S% and at 100%
Construction Documents submittal CONSULTANT shall also submit four (4) full size
drawings sets, two (2) 11" x 17" sets and two (2) double sided for Technical specifications
Manuals for the City of Cupertino Building Department building permit review. Any
technical calculations or documents, supply three (3) stamped and signed copies and a pdf.
B. Consultant shall submit one (1) CD-ROM containing all drawing in PDF format and
AutoCAD version as identified in the related submittal checklist
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C. CONSULTANT shall include detailed Technical Manual from all disciplines. The Technical
Manual shall be submitted on MS Word in Palatino Linotype font@ llpts and a PDF format.
Submit one (1) hardcopy and one (1) CD-ROM for all Design-submittals as identified in the
related submittal checklist.
D. Construction Cost Estimate at 95% Construction Document Submittal ( Construction
Document-Submittal No. 4b) shall be submitted as MS Excel and PDF formats.
50% Construction Document Submittal Checklist (Construction Document-Submittal No. 4a)
A. PRE-SUBMITTAL CHECKLIST
1. Address all CITY comments on Design-Package (Design-Submittal No. 3) submittal.
a. Final adjustments to equipment schedule/utilities
b. Final approval of all design systems
c. Final input on all outstanding issues
d. Approval by CITY of interior finishes and color palette
2. Hardware keying/style requirements
3. Provide all input regarding construction contract, conditions, and project procedures
and administration (Division 1)
4. Incorporation of CITY LPS Exterior Lighting Installation policy
B. ARCHITECTURAL:
1. Title 24 Energy Calculation Sheets/Drawings
2. Site Plan
3. Code Compliance Plan(s). Showing rated corridors, exit signs, Occupancy Classification,
etc.
4. Floor Plans -Brought to level of completion showing:
a. All areas and their uses
b. All doors, windows and special doors. Door numbers
c. All major dimensions
d. Major Building Sections and Wall Sections
e. All built-in items
f. Shelving and fixed units locations (cabinetry, etc.)
5. Roof Plans
a. All penetrations
b. Gutters and downspouts
c. Roof slopes
6. Interior Finishes. All major items specified at this stage
a. Colors with locations
b. Materials
c. Schedules
d. Outline Finish Color & Materials Schedule -Min. of two (2) options
1. Building Sections
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2. Major Wall Sections (Interior & Exterior)
i. Indicating all heights
ii. Indicating all materials
3. Building Elevations
i. Indicating all materials
ii. Indicating all finishes, i.e. sandblasted concrete
4. Exterior Details
5. Door and Window types schedules
6. Wall types
7. Interior Elevations
i. Showing Finish Materials
8. Reflected Ceiling Plans -Final Layouts
a. Lighting
b. Exit signs (ceiling and wall mounted)
9. Coordinated plans showing all systems of all disciplines in the same plane and review
conflicts
10. All equipment specified requiring electrical connections to electrical. (Electrical design to
be based on this information)
11. Technical Specifications Manual-Table of Contents
C. CIVIL:
1. Grading Plans -with cut and fill calculations
2. Site utilities. (on & off-site)
3. Horizontal control and vertical control
4. Erosion Plan
5. Site Improvements
6. Technical Specifications Manual
D. STRUCTURAL:
1. Foundation Plans
a. All footing depths (Input needed for elevators, sumps, depressions, etc.)
b. All major penetrations
2. Framing Plans
a. All major members sized (Input needed for elevators, stairs, ducts, etc.)
b. All major openings shown
3. Major Sections
4. All schedules: founqation, beam, columns, waffle slab, etc., with general sizes shown
5. Start details. Some typical details shown
6. Technical Specifications Manual
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E. MECHANICAL (HV AC):
1. Floor Plans
2. Major and minor duct runs (sized)
3. Main piping runs
4. Catalog cuts of all equipment or preliminary schedule
5. Equipment room layouts and sections and pad requirements
6. Typical details
7. All motors to electrical (locations & sizes)
8. Items requiring emergency power
9. Load calculations 90% complete
10. Technical Specifications Manual
F. PLUMBING
1. Fixture and equipment list
2. Coordinate power and emergency power requirements with electrical
3. Plumbing Plans showing major services and toilet room layouts
4. Floor Plans (Showing following piping layouts):
a. Domestic
b. Drainage -including slopes -locations, sizes and inverts for sanitary and storm
connections at building to be done earlier
5. Start Schedules
6. Coordination of items affecting structure
7. Equipment room layouts and pad requirements
8. Technical Specifications Manual
G. ELECTRICAL:
1. Site Plan
a. Site lighting
2. Floor Plans (locate but no circuits):
a. Lighting -including night lighting & emergency lighting
b. Power plans. Diagrammatic wiring layout
c. Misc. systems plans
3. Fixture list
4. Equipment room layouts and pad requirements, working toward final
5. Technical Specifications Manual
J. LOWVOLTAGE:
1. Fire Alarm System
2. Audio/Visual System
3. Security System (Door Alarm, Card access, CCTV)
4. CableTV
5. Telephone and Data Communications
Amendment No. 1 Page 29 of 36
Siegel & Strain Architects Agreement
Exhibits & Appendices
6. Technical Specifications Manual
K. FIRE PROTECTION:
1. Technical Specifications Manual
2. Routing diagram
K. GREEN BUILDING (LEED) include:
1. LEED Rating System Scorecard
95% Construction Document Submittal Checklist/ Plan Check-set (Construction Document-
Submittal No. 4b)
A. ARCHITECTURAL:
1. Site Plan -Complete
2. Floor Plan(s) -Complete
3. Room Finish Schedule, Door Schedule including hardware groups, Window Types
Schedule and Details -Complete
4. Building Sections -Complete
5. Wall Sections -Complete
6. Building Elevations -Complete
7. Exterior Details. All details on the drawings essentially complete
8. Interior Elevation Complete except for minor coordination with any unfinished interior
details
9. Interior Details. All details on the sheet essentially complete
10. Reflected Ceiling Plan(s) -Complete
11. Final Color and Material Schedule
12. Technical Specifications Manual -Complete
13. Size and location of major floor, roof & wall openings
14. Identify full height partition/fire walls/smoke drafts
15. Establish system information for envelope T-24 energy calculations
B. CIVIL:
1. Layout and grading-Complete
2. Cut and fill -Complete
3. Site utilities -Complete
4. Details: All drawings essentially complete
5. Technical Specifications Manual -Complete
6. Site Plan: Computed site improvements layout. Include precise locations of major
elements relative to benchmarks, floodplain, corners, etc. computer plot of roads parking
and building if required. Issue to other disciplines for background. Show grading,
boundaries and fencing.
7. Flatwork-Complete
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 30 of 36
8. Finished grading -Complete
C. STRUCTURAL:
1. Foundation plans with most penetrations -Footing depths updated
2. Framing plans with most penetrations updated -Complete
3. Major Sections -Complete
4. Misc. Structural Details. All details essentially complete
5. Technical Specifications Manual -Complete
6. Foundation outline
7. Floor Framing Plan(s)/Structural grid
8. Roof Framing Plan (Typical Bay Sized)
9. All loads defined
10. Lateral defined and major elements located
D. MECHANICAL (HVAC):
1. Floor Plans -Essentially complete
2. Schedules -Essentially complete
3. Details -Essentially complete
4. Control Diagrams -Complete
5. Details Sheets
a. Details that only effect mechanical -Started
b. All others -Complete
6. Title 24 Calculations
7. Technical Specifications Manual -Complete
8. Major equipment size & locations. Loads to Architectural, Structural and Electrical
9. Major penetrations/plenums/ducts
10. Preliminary utility requirements to plumbing -gas, water, drainage
E. PLUMBING
1. Floor Plans -Complete
2. Schedules and Diagrams -Complete
3. Details -Complete
4. Final motor loads coordinated w/ Electrical
5. Title 24 Calculations
6. Technical Specifications Manual -Complete
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 31of36
G. ELECTRICAL:
1. Site Plan and Details -Complete
2. Floor Plans -All devices, fixtures, outlets, and equipment circuited and located. -
Complete
3. Fixture Schedule and lighting control diagrams -Complete
4. Panel Schedule Equipment room layouts and details -Complete
5. Details: All included for review Complete
6. Energy use calculations (Title 24) -Complete
7. Load calculations -Complete
8. All coordination with utility companies complete -Complete
9. Technical Specifications Manual-Complete
H. LOW VOLTAGE:
1. Fire Alarm System -Complete
2. Audio/Visual System -Complete
3. Security System (Door Alarm, Card access, CCTV) -Complete
4. Cable TV -Complete
5. Telephone and Data Communications -Complete
6. Technical Specifications Manual
7. Fire Alarm System
8. Audio/Visual System. Requirements identified in program by CITY, system laid out in
CD's
9. Telephone and Data Communications. Requirements identified in program by CITY,
system laid out in CD's
I. FIRE PROTECTION:
1. Head location -Complete
2. Technical Specifications Manual -Complete
J -GREEN BUILDING (LEED) drawings and technical specifications manual include:
1. LEED Rating System Scorecard
2. LEED Project Registration Form and support information if an Additional Services has
been authorized for this work
3. Written statement of proposed design, including alternative solutions, cost analysis of
LEED Alternatives, evaluation criteria of LEED credits propose if an Additional Services
has been authorized for this work
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 32 of 36
100% Construction Document Submittal Checklist I Issued for Bid (Construction Doucment-
Submittal No. 5a)
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all CITY comments on all previous Submittals
2. CITY to select all the following to incorporate in Technical Specifications Manual
a. Testing Laboratories
b. On-Site Representative
c. Special inspection/testing
d. Add Alternates
e. Allowances Amount
B. REQUIREMENTS -Submittal Checklist Construction Document-Submittal No. Sa (CD/Bid
Package)
1. Complete all drawings and Technical specification Manual
2. Obtain approval from the CITY for ADD & DEDUCT Alternates
3. Coordinate Consultant in-house and with ALL other disciplines
4. Review all Code, Agency, Essential Service Facilities requirements
5. Title 24 Energy Calculations for submittal to the CITY
6. Submit drawings and specifications to the CITY for final approval & authorization to bid
C. REQUIREMENTS -Construction Documents/Bid Packages:
For General Contract Bid and Pre-Bid Packages to be sent to the City, include the following:
1. Drawings (stamped and wet-signed by California Licensed Architect/Engineer)
2. Project Manual (incorporating CITY provided Sections) (Stamped and wet signed cover
sheet)
D. GREEN BUILDING (LEED) drawings and technical specifications manual include:
1. LEED Rating System Scorecard
E. ARCHITECTURAL:
1. Site Plan -Complete
2. Floor Plan(s) -Complete
3. Room Finish Schedule, Door Schedule including hardware groups, Window Types
Schedule and Details -Complete
4. Building Sections -Complete
5. Wall Sections -Complete
6. Building Elevations -Complete
7. Exterior Details. All details on the drawings essentially complete
8. Interior Elevation. Complete except for minor coordination with any unfinished interior
details
9. Interior Details. All details on the sheet essentially complete
10. Reflected Ceiling Plan(s) -Complete
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 33 of 36
11. Final Color and Material Schedule
12. Technical Specifications Manual -Complete
F. CIVIL:
1. Layout and grading -Complete
2. Cut and fill-Complete
3. Site utilities -Complete
4. Details: All drawings essentially complete
5. Technical Specifications Manual -Complete
6. Site Plan: Computed site improvements layout. Include precise locations of major
elements relative to benchmarks, floodplain, corners, etc. computer plot of roads parking
and building if required. Issue to other disciplines for background. Show grading,
boundaries and fencing.
7. Preliminary drainage layout
8. Off-site utility coordination: may need to be completed earlier to study alternatives
9. Preliminary site utilities layout including points of connection, if applicable
10. Flatwork -Complete
11. Finished grading-Complete
G. STRUCTURAL:
1. Foundation plans with most penetrations -Footing depths updated
2. Framing,plans with most penetrations updated -Complete
3. Major Sections -Complete
5. Misc. Structural Details. All details essentially complete
6. Technical Specifications Manual -Complete
7. Lateral defined and major elements located
H. MECHANICAL (HVAC):
1. Floor Plans -Essentially complete
2. Schedules -Essentially complete
3. Details -Essentially complete
4. Control Diagrams -Complete
5. Details Sheets
a. Details that only effect mechanical -Started
b. All others -Complete
6. Title 24 Calculations
7. Major penetrations/plenums/ducts
8. Technical Specifications Manual -Complete
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 34 of 36
J. PLUMBING
1. Floor Plans -Complete
2. Schedules and Diagrams -Complete
3. Details -Complete
4. Title 24 Calculations
5. Technical Specifications Manual-Complete
K. ELECTRICAL:
1. Site Plan and Details -Complete
2. Floor Plans -All devices, fixtures, outlets, and equipment circuited and located. -
Complete
3. Fixture Schedule and lighting control diagrams -Complete
4. Panel Schedule, Equipment room layouts and details -Complete
5. Details: All included for review Complete
6. Energy use calculations (Title 24) -Complete
7. Load calculations -Complete
8. All coordination with utility companies complete -Complete
9. Technical Specifications Manual
L. LOW VOLTAGE:
1. Fire Alarm System -Complete
2. Audio/Visual System -Complete
3. Security System (Door Alarm, Card access, CCTV) -Complete
4. Cable TV -Complete
5. Telephone and Data Communications -Complete
6. Technical Specifications Manual
7. Fire Alarm System. Requirements identified in Design, laid out in CD's
8. Audio/Visual System. Requirements identified in program by CITY, system laid out in
CD's
9. Telephone and Data Communications. Requirements identified in program by CITY,
system laid out in CD's
M. FIRE PROTECTION:
1. Head location -Complete
2. Technical Specifications Manual -Complete, identifying Fire Protection Assemblies
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 35 of 36
-.
Issued for Construction Package Checklist (Construction Document-Submittal No. Sb)
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all addenda, clarifications and value engineering comments incorporated into
set.
B. REQUIREMENTS -Issued for Construction Documents Package:
1. Three (3) full-size composite set of Drawings (stamped and wet-signed by California
Licensed Architect/Engineer), and three (3) full-size copies and one (1) Yz size copies.
2. Composite set of the Project Manual (incorporating CITY provided Sections) (Stamped
and wet signed cover sheet).
3. One (l)CD-ROM copy in an electronic PDF format of the entire submittal and one (1)
CD-ROM copy of the base sheets of all disciplines in AutoCAD (latest version
compatible with City's version) and project manual in MS Word.
As-Built Construction Package Checklist (Construction Document-Submittal No. Sc)
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all addenda, clarifications, change orders and site Record Field set from
contractor comments and revisions incorporated into set
B. REQUIREMENTS -Issued for Construction Documents Package:
1. Composite set of Drawings (stamped and wet-signed by California Licensed
Architect/Engineer).
2. Composite set of the Project Manual (incorporating CITY provided Sections) (Stamped
and wet signed cover sheet).
3. One (l)CD-ROM copy in PDF format of the entire submittal and one (1) CD-ROM copy
of the base sheets of all disciplines in AutoCAD (latest version compatible with City's
version) and project manual in MS Word.
Amendment No. 1
Siegel & Strain Architects Agreement
Exhibits & Appendices
--END OF APPENDIX C --
Page 36 of 36
•,
CUPERTINO
November 19, 2012
Siegel & Strain Architects
1295 59th Street
Emeryville, CA 94608
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 •FAX: (408) 777-3366
WEBSITE: www.cupertino.org
Enclosed for your records is a fully executed original copy of the agreement with the City of
Cupertino. If you have any questions, please contact the Public Works Department at (408) 777-
3354.
Brittany Carey
Acting Senior 0 flee Assistan
City Clerk's Office
Enclosure
cc: Public Works
AGREEMENT BETWEEN THE CITY OF CUPERTINO AND SIEGEL & STRAIN
ARCHITECTS FOR CONSUL TANT SERVICES FOR MCCLELLAN RANCH
/,1-RSN-NTAL EDUCATION CENTER AND OUTDOOR GATHERING
( V-rfO r 5 SHELTER . f t?-71 ,m n n ;i-
___,, AGREEMENT, for reference dated TV 0\/.1 W , 2012, is by and between
CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and,
Siegel & Strain Architects, a California corporation, whose address is 1295 59m Street,
Emeryville, CA 94608; phone no. 510-547-8092; e-mail: hsiegel@siegelstrain.com
(hereinafter referred to as "Consultant"), and is made with reference to the following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business as it is now
being conducted under the Constitution and the statutes of the State of California and
the Cupertino Municipal Code.
B. Consultant is specially trained, experienced and competent to perform
the special services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, background,
certification and knowledge to provide the services described in this Agreement on the
terms and conditions described herein.
D. City and Consultant desire to enter into an agreement for Architectural
services for the McClellan Ranch Environmental Education Center and the Outdoor
Gathering Shelter upon the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM:
The term of this Agreement shall commence on November 26, 2012, and shall
terminate on December 31, 2014, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit "A". titled
"Scope of Services" which is attached hereto and incorporated herein by this reference.
3. SCHEDULE OF PERFOMRANCE:
The Services of Consultant are to be completed according to the schedule set out
in Exhibit B, titled "Schedule of Performance ", which is attached hereto and
incorporated herein by this reference.
Page lof 11
Siegel & Strain Architects Agreement
4. COMPENSATION TO CONSULTANT:
The compensation to be paid to Consultant for professional Services and
reimbursable expenses shall be a lump sum not to exceed One Hundred Seventy Seven
Thousand Three Hundred Ninety Three Dollars ($ 177,393) for Basic Services inclusive
of Reimbursable Expenses. An Additional Services allowance of Twenty Two Thousand
Six Hundred and Seven Dollars ($ 22,607) is also included for potential Services that
would exceed the basic scope. Such Additional Services shall only be performed upon
advance written authorization by City. Total Fees shall not exceed Two Hundred
Thousand Dollars ($ 200,000). The rate of payment is set out in Exhibit C, titled
"Compensation", which is attached hereto and incorporated herein.
Consultant shall furnish to City a detailed statement of the work performed for
compensation during the term of this Agreement. Consultant may submit monthly
invoices for interim progress payments during the course of each phase, clearly stating
as a minimum the total Contract amount, amount paid to date, percent complete and
amount due.
5. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the performance
of this Agreement.
6. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner commensurate
with the prevailing standards of like professionals in the San Francisco Bay Area and
agrees that all services shall be performed by qualified and experienced personnel who
are not employed by the City nor have any contractual relationship with City.
7. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by this
Agreement is that of employer-independent contractor. The manner and means of
conducting the work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the express terms of this Agreement. No civil
service status or other right of employment will be acquired by virtue of Consultant's
services. None of the benefits provided by City to its employees, including but not
limited to, unemployment insurance, workers' compensation plans, vacation and sick
leave are available from City to Consultant, its employees or agents. Deductions shall
not be made for any state or federal taxes, FICA payments, PERS payments, or other
. purposes normally associated with an employer-employee relationship from any fees
due Consultant. Payments of the above items, if required, are the responsibility of
Consultant.
8. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Consultant assumes any and all responsibility for verifying the identity and
employment authorization of all of his/her employees performing work hereunder,
Page 2of 11
Siegel & Strain Architects Agreement
pursuant to all applicable IRCA or other federal, or state rules and regulations.
Consultant shall indemnify and hold City harmless from and against any loss, damage,
liability, costs or expenses arising from any noncompliance of this provision by
Consultant.
NON-DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are
unacceptable employer/employee conduct, Consultant agrees that harassment or
discrimination directed toward a job applicant, a City employee, or a citizen by
Consultant or Consultant's employee or subcontractor on the basis of race, religious
creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy,
sex, age, or sexual orientation will not be tolerated. Consultant agrees that any and all
violations of this provision shall constitute a material breach of this Agreement.
9. PROJECT COORDINATION
CITY: Director of Public Works shall be representative of City for all purposes
under this Agreement. Carmen Lynaugh, Public Works Project Manager is hereby
designated as the Director of Public Works' designee and Project Manager, and shall
supervise the progress and execution of this Agreement.
CONSUL TANT: Consultant shall assign a single Consultant Project Manager to
have overall responsibility for the progress and execution of this Agreement for
Consultant. Should circumstances or conditions subsequent to the execution of the
Agreement require a substitute Consultant Project Manager for any reason, the
Consultant Project Manager designee shall be subject to the prior written acceptance and
approval of the City Project Manager. The designated Consultant Project Manager shall
be Henry Siegel.
HOLD HARMLESS:
Indemnification:
A. Claims for Professional Liability. Where the law establishes a standard
of care for Consultant's professional services, and to the extent the Consultant
breaches or fails to meet such established standard of care, or is alleged to have
breached or failed to meet such standard of care, Consultant shall, to the fullest
extent allowed by law, with respect to all services performed in connection with
the Agreement, indemnify, defend, and hold harmless the City and its officers,
officials, agents, employees and volunteers from and against any and all liability,
claims, actions, causes of action or demands whatsoever against any of them,
including any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of Consultant or Consultant's employees,
officers, officials, agents or independent contractors. Consultant shall not be
obligated under this Agreement to indemnify City to the extent that the damage
Page 3of11
Siegel & Strain Architects Agreement
is caused by the negligence or willful misconduct of City, its agents or
employees. Irrespective of any language to the contrary in this Agreement or
under applicable law, Consultant shall have no duty to provide or fund up-front
defense costs of City against unproven claims or allegations, but shall reimburse
those reasonable attorneys' fees, expert fees and all other costs and fees of
litigation incurred by City that are caused by the negligence, recklessness or
willful misconduct of Consultant, its employees, agents and sub-consultants
(collectively, "Defense Costs"). However, Consultant shall provide its immediate
cooperation, at no additional cost to the City, to the City in defending such
claims. In the event City tenders a claim to Consultant for damages alleged to
arise out of, pertain to, .or relate to the Consultant's negligence, recklessness or
intentional misconduct or for the reimbursement of Defense Costs, and the
parties are unable to mutually agree to a resolution, such issues shall be decided
by a single arbitrator, chosen by the parties, in accordance with the Construction
Industry Arbitration Rules of the American Arbitration Association then
obtaining unless the parties agree otherwise. This agreement to arbitrate shall be
specifically enforceable under the California Arbitration Act. The award
rendered by the arbitrator shall be final, and judgment may be entered upon it in
accordance with the applicable law in any court having jurisdiction thereof.
B. Claims for Other Liability. Consultant shall, to the fullest extent allowed
by law, with respect to all services performed in connection with the Agreement,
indemnify, defend, and hold harmless the City and its officers, officials, agents,
employees and volunteers against any and all liability, claims, actions, causes of
action or demands whatsoever from and against any of them:, including any
injury to or death of any person or damage to property or other liability of any
nature, that arise out of, pertain to, or relate to the negligence, recklessness, or
willful misconduct of Consultant or Consultant's employees, officers, officials,
agents or independent contractors. Such costs and expenses shall include
reasonable attorneys' fees of counsel of City's choice, expert fees and all other
costs and fees of litigation. Consultant shall not be obligated under this
Agreement to indemnify City to the extent that the damage is caused by the sole
or active negligence or willful misconduct of City, its agents or employees.
C. Claims involving intellectual property. In addition to the obligations
set forth in (A) and (B) above, Consultant shall indemnify, defend, and hold the
City, its elected and appointed officers, employees, and volunteers, harmless
from and against any Claim in which a violation of intellectual property rights,
including but not limited to copyright or patent rights, is alleged that arises out
of, pertains to, or relates to Consultant's negligence, recklessness or willful
misconduct under this Agreement. Such costs and expenses shall include
reasonable attorneys' fees of counsel of City's choice, expert fees and all other
costs and fees of litigation.
Page 4of11
Siegel & Strain Architects Agreement
10. INSURANCE:
On or before the commencement of the term of this Agreement, Consultant shall
furnish City with certificates showing the type, amount, class of operations covered,
effective dates and dates of expiration of insurance coverage in compliance With
paragraphs 12A, B, C, D and E. Such certificates or insurance policy, which do not limit
Consultant's indemnification, shall also contain substantially the following statement:
"Should any of the above insurance covered by this certificate be canceled before the
expiration date thereof, the insurer affording coverage shall provide thirty (30) days'
advance written notice to the City of Cupertino by mail, Attention: City Manager." It is
agreed that Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement with an
insurance company that is acceptable to City and licensed to do insurance business in
the State of California. Endorsements naming the City as additional insured shall be
submitted with the insurance certificates.
A. COVERAGE:
Consultant shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California.
(2) Liability:
Commercial general liability coverage in the following minimum
limits:
Bodily Injury: $500,000
each occurrence
$1,000,000
aggregate -all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single limit policy with aggregate limits in
the amounts of $1,000,000 will be considered equivalent to the
required minimum limits shown above.
(3) Automotive:
Comp~ehensive automotive li~bility coverage in the following
minimum limits:
Bodily Injury: $500,000 each occurrence
Property Damage: $100,000 each occurrence
or
Combined Single Limit: $500,000 each occurrence
( 4) Professional Liability:
Professional liability insurance which includes coverage for the
professional negligent acts, errors and omissions of Consultant in
the amount of at least $1,000,000.
Page 5of11
Siegel & Strain Architects Agreement
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for which
he/she has agreed to provide comprehensive general and automotive liability insurance,
Consultant shall look solely to his/her insurance for recovery. Consultant hereby grants
to City, on behalf of any insurer providing comprehensive general and automotive
liability insurance to either Consultant or City with respect to the services of Consultant
herein, a waiver of any right to subrogation which any such insurer of said Consultant
may acquire against City by virtue of the payment of any loss under such insurance.
C. FAIL URE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or maintain
the foregoing insurance, City shall be permitted to obtain such insurance in the
Consultant's name or as an agent of the Consultant and shall be compensated by the
Consultant for the costs of the insurance premiums at the maximum rate permitted by
law and computed from the date written notice is received that the premiums have not
been paid.
D. ADDITIONAL INSURED:
City, its City Council, boards and commissions, officers, employees and
volunteers shall be named as an additional insured under all insurance coverages,
except any professional liability insurance, required by this Agreement. The naming of
an additional insured shall not affect any recovery to which such additional insured
would be entitled under this policy if not named as such additional insured. An
additional insured named herein shall not be held liable for any premium, deductible
portion of any loss, or expense of any nature on this policy or any extension thereof.
Any other insurance held by an additional insured shall not be required to contribute
anything toward any loss or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being sufficient to
protect Consultant. Consultant is advised to confer with Consultant's insurance broker
to determine adequate coverage for Consultant.
11. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to perform
the services required by this Agreement. Consultant may be required to fill out a
conflict of interest form if the services provided under this Agreement require
Consultant to make certain governmental decisions or serve in a staff capacity as defined
in Title 2, Division 6, Section 18700 ~f the California Code of Regulations.
12. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or
any interest therein, directly or indirectly, by operation of law or otherwise, without
prior written consent of City. Any attempt to do so without said consent shall be null
and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or
interest by reason of such attempted assignment, hypothecation or transfer. However,
claims for money by Consultant from City under this Agreement may be assigned to a
Page 6 of11
Siegel & Strain Architects Agreement
bank, trust company or other financial institution without prior written consent.
Written notice of such assignment shall be promptly furnished to City by Consultant.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or cotenant, if Consultant is a partnership or joint venture
or syndicate or cotenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50%) or
more of the voting power of the corporation ..
13. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and
subcontractors whose names are included in this Agreement shall be used in the
performance of this Agreement.
In the event that Consultant employs subcontractors, such subcontractors shall
be required to furnish proof of workers' compensation insurance and shall also be
required to carry general, automobile and professional liability insurance in reasonable
conformity to the insurance carried by Consultant. In addition, any work or services
subcontracted hereunder shall be subject to each provision of this Agreement.
14. PERMITS AND LICENSES:
Consultant, at his/her sole expense, shall obtain and maintain during the term of
this Agreement, all appropriate permits, certificates and licenses including, but not
limited to, a City Business License, that may be required in connection with the
performance of services hereunder.
15. REPORTS:
A. Each and every report, draft, work product, map, record and other
document, hereinafter collectively referred to as "Report", reproduced, prepared or
caused to be prepared by Consultant pursuant to or in connection with this .Agreement,
shall be the exclusive property of City. Consultant shall not copyright any Report
required by this Agreement and shall execute appropriate documents to assign to City
the copyright to Reports created pursuant to this Agreement. Any Report, information
and data acquired or required by this Agreement shall become the property of City, and
all publication rights are reserved to City. Consultant may retain a copy of any report
furnished to the City pursuant to this Agreement.
B. All Reports prepared by Consultant may be used by City in execution or
implementation of:
(1) The original Project for which Consultant was hired;
(2) Completion of the original Project by others;
(3) Subsequent additions to the original project; and/or
(4) Other City projects as appropriate.
C. Consultant shall, at such time and in such form as City may require,
furnish reports concerning the status of services required under this Agreement.
D. All Reports required to be provided by this Agreement shall be printed
on recycled paper. All Reports shall be copied on both sides of the paper except for one
Page 7of11
Siegel & Strain Architects Agreement
original, which shall be single sided.
E. No Report, information or other data given to or prepared or assembled
by Consultant pursuant to this Agreement shall be made available to any individual or
organization by Consultant without prior approval by City.
F. Electronic and hard copies of Consultant's work product shall constitute
the Project deliverables. Plans to be in CAD and PDF formats, and other documents to
be in Microsoft Word and PDF formats. City holds Consultant harmless for any
modifications to the documents.
16. RECORDS:
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement.
Consultant shall maintain adequate records of services provided in sufficient
detail to permit an evaluation of services. All such records shall be maintained in
accordance with generally accepted accounting principles and shall be clearly identified
and readily accessible. Consultant shall provide free access to such books and records to
the representatives of City or its designees at all proper times, and gives City the right to
examine and audit same, and to make transcripts therefrom as necessary, and to allow
inspection of all work, data, documents, proceedings and activities related to this
Agreement. Such records, together with supporting documents, shall be kept separate
from other documents and records and shall be maintained for a period of three (3)
years after receipt of final payment.
If supplemental examination or audit of the records is necessary due to concerns
raised by City's preliminary examination or audit of records, and the City's
supplemental examination or audit of the records discloses a failure to adhere to
appropriate internal financial controls, or other breach of contract or failure to act in
good faith, then Consultant shall reimburse City for all reasonable costs and expenses
associated with the supplemental examination or audit.
17. NOTICES:
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the second business day after the deposit thereof in the United States
Mail, postage prepaid, registered or certified, addressed as hereinafter
provided.
All notices, demands, requests, or approvals from Consultant to City shall be
addressed to City at:·
City of Cupertino
10300 Torre Ave.
Cupertino CA 95014
Attention: Carmen Lynaugh
Siegel & Strain Architects Agreement
Page 8of 11
All notices, demands, requests, or approvals from City to Consultant shall be
addressed to Consultant at:
Henry Siegel
Siegel & Strain Architects
1295 59lh Street
Emeryville, CA 94608
Phone: 510-547-8092
e-mail: hsiegel@siegelstrain.com
18. TERMINATION:
In the event Consultant fails or refuses to perform any of the provisions hereof at
the time and in the manner required hereunder, Consultant shall be deemed in default
in the performance of this Agreement. If such default is not cured within within the
time specified after receipt by Consultant from City of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, City
may terminate the Agreement forthwith by giving to the Consultant written notice
thereof.
City shall have the option, at its sole discretion and without cause, of terminating
this Agreement by giving seven (7) days' prior written notice to Consultant as provided
herein. Upon termination of this Agreement, each party shall pay to the other party that
portion of compensation specified in this Agreement that is earned and unpaid prior to
the effective date of termination.
In the event of termination, Consultant shall deliver to City, copies of all reports,
documents, and other work performed by Consultant under this Agreement.
19. COMPLIANCES:
Consultant shall comply with all state or federal laws and all ordinances, rules
and regulations enacted or issued by City.
20. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of the State
of California excepting any choice of law rules which may direct the application of laws
of another jurisdiction. The Agreement and obligations of the parties are subject to all
valid laws, orders, rules, and regulations of the authorities having jurisdiction over this
Agreement (or the successors of those authorities.)
Any suits brought pursuant to this Agreement shall be filed with the courts of
the County of Santa Clara, State of California.
21. ADVERTISEMENT:
Consultant shall not post, exhibit, display or allow to be posted, exhibited,
displayed any signs, advertising, show bills, lithographs, posters or cards of any kind
pertaining to the services performed under this Agreement unless prior written
approval has been secured from City to do otherwise.
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Siegel & Strain Architects Agreement
22. WAIVER:
A waiver by City of any breach of any term, covenant, or condition contained
herein shall not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained herein, whether of the same or a different
' character.
22. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereof. Any modification of this
Agreement will be effective only by written execution signed by both City and
Consultant.
23. GIFTS:
A. Consultant is familiar with City's prohibition against the acceptance of any gift
by a City officer or designated employee, which prohibition is found in City
Administrative Procedures.
B. Consultant agrees not to offer any City officer or designated employee any gift
prohibited by the Administrative Procedures.
C. The offer or giving of any prohibited gift shall constitute a material breach of this
Agreement by Consultant. In addition to any other remedies, City may have in law or
equity, City may terminate this Agreement for such breach as provided in Section 19 of
this Agreement.
24. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the Agreement
shall be deemed to be enacted herein, and the Agreement shall be read and enforced as
though each were included herein. If through mistake or otherwise, any such provision
is not inserted or is not correctly inserted, the Agreement shall be amended to make
such insertion on application by either party.
25. CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of the
Agreement and in no way affect, limit or amplify the terms or provisions of this
Agreement.
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Siegel & Strain Architects Agreement
Siegel & Strain Architects
Date l I / ( 5 I t1£J l 1' I
P.O. No.: O{)t} ~? r<t <J-
ties have caused the Agreement to be executed.
CITY OF CUPERTINO
A Municipal Corporation
David Brandt, City Manager
Date /I U & /cv I
Tax I.D. No.: g 4 -?f'l:/ 0 ~ ~ lP 5
1295 59lh Street
Emeryville, CA 94608
Phone: 510-547-8092
Siegel & Strain Architects Agreement
Carol Korade, City Attorney
ATTEST: e, C-1 :::11£&~\J\/(/t!k
Grace Schmidt, City Clerk
Contract Amount: $200,000.00
Page 11 ofll
This Page Intentionally Left Blank
EXHIBIT A
SCOPE OF SERVICES
CONSULTANT shall perform professional services as detailed in the following sections related
to the planning, design and construction of the McClellan Ranch Environmental Education
Center and Outdoor Gathering Shelter located at the 22221 McClellan Road, Cupertino.
SECTIONl. GENERAL
A. General PROJECT Description: The PROJECT involves the design and construction of
an environmental education center facility with outdoor gathering shelter. The City of
Cupertino (hereinafter "CITY") will be the end user of the facility. The Environmental
Education Center is envisioned, budget allowing, as a building approximately 2,400
square feet containing 2 classrooms/multipurpose rooms; restrooms; a wet
lab/kitchenette; a library/resource center; display space; and office space for the City
Naturalist and interns. We expect to include a large covered porch as well. Another
planned element is a large, approximately 600 square feet, covered Outdoor Gathering
Shelter area that will serve as a sheltered space for outdoor education and other
activities. The building shall be designed to a minimum LEED Silver. The amount
available for construction of the PROJECT, including contingencies for design, bidding
and price escalations, but excluding compensation to CONSULT ANT, construction
management consultant is $800,000. EIGHT HUNDRED THOUSAND DOLLARS
("CONSTRUCTION BUDGET"). CONSULTANT shall provide architectural design
services for the PROJECT, CONSULTANT may also provide construction
administration services and LEED certification services if authorized by Additional
Services.
B. General Performance Requirements:
1. The performance of all services by CONSULTANT shall be to the satisfaction of
the CITY, in accordance with the express terms hereof, including but not limited
to the terms set out in detail in this scope of services and the standard of care
provisions contained in this AGREEMENT.
2. The CITY's Department of Public Works shall manage the design and
construction of the PROJECT and this AGREEMENT. CONSULTANT shall
receive final direction from the CITY's Director of Public Works or his/her
authorized designee (hereinafter collectively "CITY") only. The CITY shall
resolve any conflicting direction from other groups, departments or agencies.
3. CONSULT ANT shall coordinate this scope of services with the CITY as well as
with other CITY consultants and contractors, as needed or as directed by the
CITY. CONSULTANT shall schedule meeting and prepare meeting agendas and
minutes for all PROJECT meetings during the design phase under the scope of
work. All minutes of meetings are due to the CITY within five (5) working days
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Exhibits & Appendices
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after the meeting. CONSULTANT shall provide copies of such documentation to
the CITY, and as directed by the CITY, to other appropriate agencies and entities.
CONSULTANT shall coordinate all responses to comments through the CITY.
4. The CITY shall direct CONSULTANT with respect to programming and
functionality of the PROJECT space. The CITY shall approve design milestones
and cost estimates from Conceptual Design, Schematic Design through
Construction Documentation phases. CITY shall issue building permit for the
construction. For the purpose of this AGREEMENT, direct written authorization
or approval from the CITY shall mean and require the signatures of the CITY.
5. CONSULTANT shall designate and provide to the CITY the names of their team
members for the PROJECT. The team members shall be sati~factory to the CITY.
The team members shall include Henry Siegel as CONSULTANT's Principal-in-
charge for the duration of the PROJECT. CONSULTANT shall not substitute any
team members without the prior approval of the CITY.
6. CONSUL TANT' s services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly process of the work. The
schedule for the performance included in EXHIBIT B, may be adjusted by mutual
agreement.
7. CONSULTANT shall manage its SUBCONSULTANTS, and administer the
PROJECT. CONSULTANT shall consult with the CITY, research applicable
design criteria, and communicate with members of the PROJECT team.
8. When the CITY determines that the PROJECT requirements have been
sufficiently identified, CONSUL TANT shall prepare and update a PROJECT
schedule for the CITY at the beginning of each TASK as defined in SECTION 2 -
"SCOPE of SERVICES" of this EXHIBIT A. The PROJECT schedule shall identify
milestone dates for decisions required of the CITY, design services furnished by
CONSULTANT and CONSULTANT's SUBCONSULTANTS, dates of reviews
and approvals required by all governmental agencies that have jurisdiction over
the PROJECT, deliverables to be furnished by CONSULTANT, completion of
documentation provided by CONSULTANT, commencement of construction
and substantial completion of the construction of the PROJECT, and as identified
in the exhibits under this AGREEMENT.
9. CONSULTANT shall submit design and construction documents to the CITY,
according to SECTION 2-"SCOPE OF SERVICES", of this EXHIBIT A for
purposes of evaluation and approval by the CITY. The CITY including the
Department of Public Works Engineering and City Facilities and Department of
Parks and Recreation will review the design during each phase. CONSULTANT
will meet with the CITY for progress review at various stages of the PROJECT.
CONSULTANT will be responsi]?le for causing the appropriate
SUBCONSUL T ANT(S) to attend any meetings included in this SCOPE OF
SERVICES. CONSULTANT shall make revisions to the design and construction
documents as required for each task in a timely manner.
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10. CONSULTANT shall assist the CITY, as requested by the CITY, in connection
with the CITY' s responsibility for filing documents required for the approval of
governmental authorities having jurisdiction over the PROJECT, including
submitting to the CITY' s Building Department for a building permit.
11. CONSULTANT shall design project to meet LEED Silver in performance. The
CITY may require the CONSULTANT to apply and accomplish LEED Silver
Certification, this will include registration of the project from design through to
construction, the Consultant shall only provide this certification work if ,_
authorized as Additional Services.
12. CONSUL TANT shall consider the value of alternative materials, building
systems and equipment, together with other considerations based on program,
LEED, budget and aesthetics, in developing the design for the PROJECT.
13., CONSULTANT shall prepare and make presentations to explain the design of
the PROJECT at various occasions to representatives of the CITY, as directed by
the CITY according to SECTION 2 -"SCOPE OF SERVICES" of this EXHIBIT A.
In addition CONSUL TANT will be required to attend and prepare presentation
materials for a Parks and Recreation Commission meeting and a City Council
meeting to present the design. These meeting are scheduled for the first part of
January 2013.
14. CONSULTANT shall prepare and present to the CITY an Organization Chart,
Directory, and Communication Flow Chart at the PROJECT Kick-Off Meeting.
This meeting shall introduce team members, establish routes of communication,
and discuss the participants' roles, responsibilities, and authority.
15. CONSULTANT shall submit written requests for all information and official
documents related to the PROJECT to the CITY.
16. CONSULTANT shall prepare and provide a public relations package suitable for
Santa Clara County AIA Design Awards and any other similar awards
submission. The public relations package shall, at a minimum, include the
following elements: photographs and graphic plans of the PROJECT. Two (2)
copies of the public relations package, as well as digital electronic files, shall be
provided to the CITY. CONSULTANT hereby grants to the CITY and its
successors and assigns the sole and exclusive right to copyright, trademark and
publish the public relations package in the United States and Canada and other
countries of the world. Any copyright or trademark shall be solely in the name of
the CITY, and the CITY shall remain the sole owner of such copyright or
trademark. CONSUL TANT hereby grants to the CITY the right and power to
apply in its name or otherwise for such copyright or trademark or renewal or
extension thereof as the CITY may deem proper and all right, title, and interest in
any such copyright or trademark, renewal, or extension shall vest exclusively in
the CITY and its successors and assigns. The CITY grants the CONSULTANT
the right to use any and all images of the project for their own promotional
efforts.
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C. Estimate of Probable Construction Cost: CONSULTANT shall be responsible to design
the PROJECT and provide an Estimate of Probable Construction Cost consistent with the
following procedures and requirements.
1. CONSULT ANT shall be responsible for designing the PROJECT so that the
Estimate of Probable Construction Cost is less than or equal to the
CONSTRUCTION BUDGET established by the CITY for the PROJECT. The Project
Construction Budget shall be provided by the CONSUL TANT as a summary sheet
with submittal of each required Estimate of Probable Construction Cost, showing
comparisons of cost evolution for the PROJECT. As the design process progresses
CONSULTANT shall update and refine the Estimate of Probable Construction
Cost as required in SECTION 2 -"SCOPE OF SERVICES" of this EXHIBIT A.
CONSULTANT shall advise the CITY in writing of any adjustments to previous
Estimates of Probable Construction Cost indicated by changes in PROJECT
requirements or general market conditions.
2. Should the Estimate of Probable Construction Cost exceed the CONSTRUCTION
BUDGET, CONSUL TANT shall, during the design phases of the project, revise,
without additional cost to the CITY, the design documents and/or Construction
Documents incorporating scope and quality changes to reduce the estimated
costs for construction, to within the CONSTRUCTION BUDGET.
CONSUL TANT shall make changes only as approved by the CITY in writing.
Reductions in scope may be required to meet the CITY's budget, and the CITY
will not unreasonably withhold permission for such reductions in scope order
for the CONSULTANTS to meet the budget. Notwithstanding the foregoing, to
the extent the Estimate of Probable Construction Cost exceeds the
CONSTRUCTION BUDGET due to any program, design or budget changes,
initiated and authorized by the CITY which are beyond CONSULTANT's
control, any changes required in the design documents, shall be considered as
Additional Services as noted in EXHIBIT C of this AGREEMENT.
3. In preparing the Estimate of Probable Construction Cost, CONSUL TANT, in
consultation with the CITY, shall do each of the following: (a) include
contingencies for design, bidding, and price escalations to determine which
materials, equipment, component systems and type of construction are to be
included in the PROJECT, and (b) make reasonable adjustments and/or to value
engineer various items in all required submittal cost estimates of the PROJECT,
including alternate bids, in order to adjust the estimated construction cost to be
less than or equal to the CONSTRUCTION BUDGET.
4. If bidding has not commenced within 90 days after CONSULTANT submits the
Construction Documents to the CITY, CONSULTANT shall adjust the Estimate
of Probable Construction Cost to reflect changes in the general level of prices in
the construction industry. This will be an additional service.
5. CONSULTANT shall identify, develop and incorporate into the Construction
Documents "Add or Deduct Alternate" construction cost elements that may be
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Exhibits & Appendices
Page 4 of 37
chosen to meet the City's budget. Alternates shall be approved by the CITY
before being incorporated into the Construction Documents.
6. Should the lowest responsive bid exceed the CONSTRUCTION BUDGET by
more than fifteen percent (15% ), CONSULT ANT shall, if directed by the CITY,
submit without additional cost to the CITY, revised Construction Documents
reflecting changes, approved by the CITY, to reduce the Construction Costs to
within the CONSTRUCTION BUDGET. The CITY acknowledges that the
CONSULTANT does not control market conditions and agrees that they may
allow reductions in scope in order to meet the CITY' s construction budget.
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SECTION 2. SCOPE OF SERVICES
TASK #1: PREDESIGN
1.1 CONSULT ANT 'shall review the CITY obtained topographic survey of the site;
and shall identify and inform the CITY of any site-related discrepancies between
the survey report and any other site reports provided by the CITY that might
affect the PROJECT. The topographic survey provided by the CITY must be
verified as to it accuracy prior to using it for design.
1.2 CONSULTANT shall review the CITY obtained geo-technical site report; and
shall identify and inform the CITY of any site-related discrepancies between the
survey report and any other site reports provided by the CITY that might affect
the PROJECT.
1.3 CONSULTANT shall review the CITY supplied California Environmental
Quality Act (CEQA) report for the Stevens Creek Corridor Park and Restoration
Plan, Master Plan that includes part of this PROJECT. Design alternatives
prepared by the CONSULTANT shall reflect the needs and findings set forth in
this CEQA and in the new CEQA document that will be produced by the CEQA
consultant on this PROJECT. CONSULTANT shall work with CEQA consultant
to design with minimize impacts.
1.4 CONSULTANT shall review the CITY supplied Arborist Survey Report for the
PROJECT. Design alternatives prepared by CONSULTANT shall reflect the
needs and findings set forth in this report.
1.5 CONSULTANT shall review the CITY provided project building and site
program; and shall during conceptual design phase work with the CITY to
reconcile the project program and the construction budget.
TASK #2: Conceptual DESIGN
2.1 CONSUL TANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX A, which describes in greater detail the
manner in which CONSULTANT is to perform services related to Design-
. Submittals and reports included in this task. APPENDIX A is incorporated
herein as if set forth in full. In the event of any conflict between APPENDIX A
and any provision of this AGREEMENT, this AGREEMENT shall control.
2.2 CONSULT ANT to begin site analysis, generate and test options such as location,
massing, etc., as design alternatives.
2.3 CONSULTANT to prepare three (3) conceptual alternatives.
2.4 CONSUL TANT to compare the use of modular or pre-fabricated components use
on the PROJECT. CONSULTANT to assist CITY in decision to use site built
construction verses modular or pre-fabricated components construction. Once a
decision is made CONSULTANT to provide summary report on the decision.
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TASK #3: DESIGN
3.1 CONSULTANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX B, which describes in greater detail the
manner in which CONSUL TANT is to perform services related to Design-
Submittals and reports included in this task. APPENDIX B is incorporated
herein as if set forth in full. In the event of any conflict between APPENDIX B
and any provision of this AGREEMENT, this AGREEMENT shall control.
3.2 CONSULT ANT will make any changes necessary in the design and engineering
of said contract documents to provide for the specific existing site conditions.
3.3 CONSULTANT shall coordinate and manage SUBCONSULTANTS throughout
the Design phase.
3.4 CONSULT ANT shall perform a first cost analysis to evaluate the
CONSTRUCTION BUDGET.
3.5 CONSULTANT shall develop the Design Plans based on review comments from
approved Program and Conceptual Design.
3.6 CONSULTANT shall provide all services necessary for the preparation of Design
documentation for review and approval by the CITY. Said Design
documentation shall be based on the CITY approved Conceptual Design and
shall be of sufficient scope and detail to fix and describe the size and character of
the PROJECT.
3.7 Design services to be provided by CONSULTANT shall include, but not be
limited to, the following:
a. Architectural design/documentation services, including development of all
Design Documents necessary to establish the final scope, relationships,
forms, size, appearance and cost of the PROJECT.
b. The Design Documents shall include: the site plan, and the layout of the site.
c. The Design Documents shall indicate site improvements including but not
limited to, landscaping, outdoor spaces and location, as well as a description
of materials and equipment.
d. CONSULT ANT shall include, but not be limited to, color, material, and other
architectural elements as necessary to complete the Design.
e. CONSULTANT shall prepare preliminary code compliance review
documentation per the CITY requirements.
f. Package shall contain specification Table of Contents, which shall identify the
major materials and systems.
g. CONSULT ANT shall produce and submit to the CITY for review and written
approval two (2) sets of a 30" x 42" construction materials and interior
finishes prese:Q.tation board of the Design Project to the CITY.
h. CONSUL TANT shall submit for review by the CITY an Estimate of Probable
Construction Cost based on the 100% Design submittal within two (2) weeks
of the CONSULTANT submitting complete Design package for this phase.
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i. CONSULTANT shall identify bid alternates and identify value-engineered
items that could be deducted from the project without jeopardizing program
requirements.
3.8 CONSULT ANT shall submit 100% Design Documents in accordance with
APPENDIX B and the Project Schedule, set forth in EXHIBIT B of this
AGREEMENT.
3.9 The CITY shall provide CONSULTANT with written comments following
submission of the 100% Design Documents. CONSUL TANT shall provide written
responses to the comments of the CITY within no more than fifteen (15) days of
receipt of the CITY's comments.
3.10 In addition to any meetings provided for in this section, CONSULTANT shall
participate in up to a maximum of three (3) design team meetings with
representatives of the CITY during this Design phase, as determined by the
CITY. CONSULTANT shall incorporate into the PROJECT refinements from
discussions from the various team meetings and any other requests from the
CITY during this phase.
3.11 CONSULTANT shall prepare design sketches and study models of the building
sufficient to communicate design intent to the CITY and a broad audience when
directed by the CITY.
3.12 CONSULTANT shall prepare and present the Design schemes to the Parks and
Recreation Commission and the City Council for review at a public meeting.
3.13 CONSULTANT shall proceed to the next task, Construction Documents,
incorporating the Design comments required by the CITY.
TASK #4: CONSTRUCTION DOCUMENTS:
4.1 Prior to commencing development of the Construction Documents,
CONSULT ANT shall prepare and submit to the CITY within seven (7) working
days after submittal of 100% Design package, completed under Task 3 of this
Section 2, the proposed construction document sheet index listing all proposed
sheets and titles of all disciplines.
4.2 CONSUL TANT shall coordinate and manage SUBCONSULTANTS throughout
Construction Document phase; CONSUL TANT shall coordinate with the CITY' s
various Departments as directed by the CITY.
4.3 CONSUL TANT is to complete the sub-tasks below consistent with the
requirements of attached APPENDIX C, which describes in greater detail the
manner in which CONSULTANT is to perform services related to Construction
Document Phase, Construction Document-Submittals and reports included in
this task. APPENDIX C is incorporated herein as if set forth in full. In the event
of any conflict between APPENDIX C and any p~ovision of this AGREEMENT,
this AGREEMENT shall control.
4.4 CONSUL TANT ~hall provide written responses to the comments from the CITY
review of the 100% Design package within ten (10) working days of receipt of
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such comments. The written response shall list how and where the
CONSULTANT has incorporated all comments from the CITY's review.
4.5 In addition to any meetings provided for in Tasks 3, CONSULTANT shall attend
up to a maximum of three (3) additional team meetings with representatives of
the CITY, during this Construction Documents phase to discuss related issues
including interior finishes selection. CONSULT ANT shall incorporate into the
PROJECT refinements from discussions from the various team meetings and any
other requests from the CITY during this phase.
4.6 The CONSULT ANT shall provide an alternative color palette for all interior
finishes.
4;7 CONSULTANT shall prepare a 50% Coordination Construction Document
Package (Also referred to as "Construction Document-Submittal #4a") and a 95%
Permit Construction Document Package (Also referred to as "Construction
Document-Submittal #4b") incorporating CITY' s comments from the 100%
Design package as applicable. After each Construction Document package is
submitted, the CITY shall provide CONSULTANT with written comments.
CONSULTANT shall provide written responses to the comments from the CITY
within ten (10) calendar days of receipt of the CITY' s comments.
CONSUL TANT' s written responses shall list how and where the comments are
to be incorporated or resolved by CONSULTANT for all of the CITY' s review
comments.
4.8 CONSULT ANT shall submit the 95% Construction Document Package with final
quality control review from the CITY' s plan check review comments
incorporated; CONSULTANT to also submit 95% Construction Document
Package to the City of Cupertino Building Department for building permit
review, this shall include all applicable reports and calculations.
4.9 Within two (2) weeks after the submission to the CITY of the 95% Construction
Document Package, CONSULTANT shall submit for review by the CITY an
Estimate of Probable Construction Cost based on the 95% Construction
Document Package. If necessary and as directed by the City, Value Engineer or
bid alternatives items to reduce cost may be identified by consultant.
4.10 CONSULTANT shall prepare 100% Bid Construction Documents Package for
bidding (also referred to as "Construction Document-Submittal #Sa"), with the
CITY's comments from the 95% package incorporated. CONSULTANT to also
submit 100% Construction Document Package to the City of Cupertino Building
Department for building permit review, this shall include all applicable reports
and calculations.
4.11 CONSULTANT shall respond to all Building Permit comments and make
modifications necessary to obtain the building permit.
4.12 Deliverables:
a. CONSULT ANT shall provide 50%, 95% and 100% Construction Documents
Packages. Each of the Construction Documents Packages shall be based on
the Design Documents approved by the CITY. Each Construction Document
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Package shall set forth in detail the requirements for construction of the
PROJECT per attached APPENDIX C, and shall be in accordance with the
CITY's STANDARD SPECIFICATIONS. The Construction Document
Packages shall include drawings and specifications that establish in detail the
quality levels of materials and systems required for the PROJECT.
b. Each of the Construction Document Packages shall include drawings and
specifications from all disciplines, executed to a level of detail appropriate for
public bidding, including plans overlaying data cabling with furniture layout
as necessary, elevations reflecting relationships between ranges/furnishings·
and items affecting their placement, utilities, driveways, roadways, and
hardscape design.
c. CONSULTANT shall cause each of the Construction Document Packages to
be coordinated between all relevant disciplines.
d. CONSULTANT shall identify in each of the Construction Document
Packages fire and life safety analysis, building construction type, exiting, exit
sign location, fire extinguisher location, wall type, door widths, occupant
load, placement on property, hydrant locations and fixture counts
requirements.
e. During the development of the Construction Document Packages,
CONSUL TANT shall assist, as requested by the CITY in the development
and preparation of the PROJECT Manual that includes the Conditions of the
Contract for Construction, Specifications, qualifications for prime and
designated sub-contractors, and Bidding requirements and sample forms.
CONSUL TANT shall adjust its form of specification in order to include
CITY's STANDARD SPECIFICATION sections.
f. CONSULTANT shall provide CITY three (3) sets of 8-1/2" xll" color boards in
binders or foam-core material mounted with samples of principal interior
and exterior finishes, colors, and products.
TASK# 5: BIDDING AND AWARD
5.1 CONSULTANT shall assist the CITY during bid solicitation process, as requested
by the CITY.
5.2 CONSUL TANT shall prepare the Construction Document Packages with the
CITY' s reviews and plan check, comments incorporated, ready for bid, award
and construction as per APPENDIX C.
5.3 CONSULTANT shall assist the CITY in providing bid phase services, as
requested by the CITY, through award of the contract for construction of the
PROJECT,.. the following:
a. Respond to bidders' inquiries, up to three (3) days prior to the bid opening.
b. Prepare addenda to plans and specifications of the bid package, within the
bid period, prior to the 72-hour CITY standards limitation.
c. Attend pre-bid meeting.
d. Assist in the evaluation of bids as requested by the CITY.
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Page 10 of 37
5.4 CONSUL TANT shall update the Construction Document package to include all
addenda and clarifications issued during the Bid process and shall within 10
days of AW ARD of the construction Contract by City Council, provide the CITY
with a Conformed set of drawings and specifications (also referred to as
"Construction Document-Submittal #Sb").
DELIVERABLES:
a. Three (3) full size wet stamped and signed sets and Three (3) full size copies
and one (1) 11" x 17" sets of the 100% Construction Documents
Package( conformed set), reproducible prints, also in PDF format.
b. Two (2) Technical Specifications Manuals( conformed set), stamped and
signed, reproducible prints also in MS Word and PDF format
c. One(l) CADD CD ROM copy of the entire construction document package
for use by the CITY.
6. TASK #6: CONSTRUCTION ADMINISTRATION (NOT IN CONTRACT (NIC)
UNLESS AUTHORIZED AS ADDITIONAL SERVICES)
6.1 CONSULTANT shall provide Construction Administration Services as set forth
below.
6.2 CONSULTANT shall advise the CITY, in writing, of any construction items that
are not in conformance with the Contract Documents.
6.3 CONSULT ANT' s responsibility to provide the Construction Administration
Services commences with the award of the construction contractor for the
PROJECT ("CONTRACT") and ends at the issuance to the CITY of the PROJECT
Punch List that denotes portions of the work of the PROJECT that need to be
completed by the Contractor. CONSULTANT's responsibilities also include
"PROJECT COMPLETION" as noted in Task 6.16.
6.4 Duties, responsibilities and limitations of authority of CONSULT ANT under this
Task 6 shall not be restricted, modified or extended without written agreement of
the CITY and CONSULTANT.
6.5 CONSULTANT shall review requests by the Contractor for additional
information about the Construction Documents. CONSULTANT shall review
and respond to the request within five (5) working days of receiving such
request.
6.6 If deemed appropriate by the CITY in consultation with CONSULTANT,
CONSULTANT shall prepare, reproduce and distribute supplemental Drawings
and Specifications in response to requests for information by the Contractor.
6.7 Upon written request of the CITY, CONSULTANT shall prepare responses on
the CITY' s behalf concerning performance of the Contractor under the
requirements of the Contract Documents. Within five (5) working days of
receiving a request by the CITY, CONSUL TANT shall prepare a written response
to such request for the CITY's review. Upon the CITY's approval,
CONSULTANT shall deliver the response to the Contractor.
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Page 11of37
6.8 Interpretations and decisions of CONSULTANT shall be consistent with the
intent of and reasonably inferable from the Contract Documents and shall be in
writing or in the form of drawings.
6.9 CONSULTANT shall advise the CITY on claims, disputes or other matters in
question between the CITY and Contractor. The CITY shall make the final
determination regarding all such matters.
6.10 CONSULTANT shall attend meetings at the site or by phone and review
Contractor's construction set on a minimum weekly basis for the duration of the
Construction Administration phase and provide site observation as the CITY
determines is needed in consultation with' CONSULTANT, or as otherwise
agreed by the CITY and CONSULTANT for the following conditions:
a. To become generally familiar with and to keep the CITY informed about the
progress and quality of the portion of the PROJECT under construction.
b. To endeavor to guard the CITY against defects and deficiencies in the
construction of the PROJECT.
c. To determine if the construction of the PROJECT is in conformance with the
Contract Documents.
6.11 If additional site meetings might be necessary due to an unforeseen condition at
the PROJECT construction, CONSUL TANT shall attend meetings requested by
the CITY, and shall be entitled to Additional Services in accordance with
EXHIBITC.
6.12 CONSULTANT shall report to the CITY items that may be of concern on the
construction of the PROJECT, such as deviations from the Contract Documents
and from the most recent construction schedule submitted by the Contractor.
6.13 CONSULT ANT shall have reasonable access to the construction of the PROJECT
wherever it is in preparation or progress as appropriate to meet its obligations
under this AGREEMENT.
6.14 SUBMITTALS:
a. CONSULT ANT shall review and approve or take other appropriate action
upon the Contractor's submittals such as Shop Drawings, and Product Data
and for the purpose of checking for conformance with information given and
the design concept expressed in the Contract Documents. CONSUL TANT' s
action shall be taken within a maximum of 10 working days of receipt of each
submittal of the Contractor; with an additional maximum of 5 working days
if SUBCONSULTANT review is required. If a submittal requires additional
review and investigation, CONSULTANT will request, and CITY will not
unreasonably withhold, permission to extend the review time.
b. CONSULTANT shall maintain a record of submittals and copies of
submittals supplied by the Contractor.
c. If in the event that professional design services or certifications by a design
professional related to systems, materials or equipment are specifically
required of the Contractor by the Contract Documents, the CONSULTANT
shall specify appropriate performance and design criteria that such services
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 12 of 37
(
must satisfy. CONSULTANT shall be entitled to reasonably rely upon the
adequacy, accuracy and completeness of the services, certifications or
approvals performed by such design professionals.
6.15 CHANGE ORDERS:
a. CONSULTANT shall review City prepared Change Orders for accordance
with the Contract Documents. If necessary, CONSUL TANT shall prepare,
submit to the CITY for approval, reproduce and distribute Drawings and
Specifications to describe Work to be added, deleted or modified, as provided
in this Task 7.15, Paragraph b.
b. CONSULTANT shall review and advise the CITY on requests by the CITY or
Contractor for changes in the construction of the PROJECT.
c. CONSUL TANT shall make a recommendation to the CITY Director of Public
Works or his/her authorized designee, who may authorize, in writing, further
investigation of such change. Upon such written authorization, and based
upon information furnished by the Contractor, if any, CONSULTANT shall
evaluate the additional cost and time that might result from such change,
including any additional CONSULTANT costs.
d. CONSUL TANT shall maintain all records relative to changes in the
construction. Upon completion, CONSULTANT shall incorporate all
modifications into record documents per Task 6.17 of this AGREEMENT.
6.16 PROJECT COMPLETION:
a. CONSULT ANT shall conduct up to two site observations to determine the
date of Substantial Completion and the date of final completion, as defined in
the STANDARD SPECIFICATIONS. CONSULTANT shall receive from the
Contractor and forward to the CITY, for the CITY' s review and records,
written warranties and related documents required by the Contract
Documents and assembled by the Contractor, and shall issue a Punch List
which denotes the portion of the work of the PROJECT that needs to be
completed by the Contractor based upon a final observation indicating the
construction of the PROJECT is in general accordance with the requirements
of the Contract Documents.
b. CONSULTANT's observations for Final Completion shall be conducted with
the CITY' s designated representative to check conformance of the
construction of the PROJECT with the requirements of the Contract
Documents Package and to verify the accuracy and completeness of the list
submitted by the Contractor of work to be completed or corrected.
6.17 RECORD DOCUMENTS AND PROJECT CLOSE-OUT
a. CONSULT ANT shall review the Contractor's checklist for completion of all
required Contractor submittals and shop drawings as indicated in the
Contract Documents.
b. CONSULT ANT shall review Contractor-supplied operation and maintenance
manuals for completeness as noted in the Contract Documents.
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c. CONSULT ANT shall review contractor warranties as noted in the Contract
Documents.
d. CONSULTANT shall review final pay request from Contractor for accuracy
as noted in the Contract Documents.
e. CONSULTANT shall review for completeness the site as-built drawings and
specifications of the Contractor based upon record field Construction
Documents Package maintained by Contractor during construction as noted
in the Contract Documents.
f. CONSULTANT shall incorporate addenda, change orders, Request for
Information (RFI) and any other document revisions as well as AS-Built
drawings and specifications modifications by the Contractor into a record
documentation package to be provided to the CITY (also referred to as
"Construction Document-Submittal #Sc"). The final documentation package
shall be in the form of one reproducible package and one (1) copy in an
electronic format compatible with CITY systems (i.e. latest version of
AutoCAD and MS Word) and PDF format.
g. CONSULTANT and CONTRACTOR to complete all work necessary to
achieve LEED Silver Certification if an Additional Services for this work has
been authorized ..
TASK #7: ADDITIONAL SERVICES
7.1 Consultant Services beyond the following limits shall be provided by
CONSULT ANT as Additional Services only if such Additional Services are
authorized in writing by the CITY in advance:
a. CONSULTANT shall design project to meet LEED Silver in performance.
The CITY may require the CONSUL TANT to apply and accomplish LEED
Silver Certification, this will include registration of the project from design
through to construction, the Consultant shall only provide this certification
work if authorized as Additional Services.
b. CONSULT ANT shall provide up to two (2) reviews of each Shop Drawing,
Product Data item, sample and similar submittal of the Contractor as part of
its basic services. CONSULTANT shall only provide additional reviews if
authorized as Additional Services.
c. CONSULT ANT shall provide a minimum of one (1) bi-weekly visit to the
PROJECT site by CONSULT ANT over the duration of the PROJECT
construction as part of the basic services. These site visits shall include site
meetings and observations of the Work to determine whether the
construction of the PROJECT is being completed in accordance with the
requirements of the Contract Documents.
d. CONSULT ANT shall attend up to two (2) site visits for observation for any
portion of the Work to determine final completion of the PROJECT, and the
provision of a Punch List, which lists items not completed.
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Exhibits & Appendices
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e. CONSULTANT shall only provide Construction administration services if
authorized as Additonal Services.
7.2 The following Consultant Services, if requested by the CITY in advance and in
writing, shall be provided by CONSULTANT as Additional Services:
a. Review of a Contractor's submittal out of sequence from the General
Contractor's submittal schedule agreed to by CONSUL TANT.
b. Responses to the Contractor's requests for information where such
information is not available to the Contractor from CITY provided
information.
c. Providing consultation concerning replacement of work resulting from fire or
other cause during construction.
d. Evaluation of program modifications submitted by the CITY after the 50%
Construction Documents phase package.
e. Evaluation of substitutions of products and changes proposed by the CITY or
the contractor requiring subsequent revisions to the Plans and Specifications
after the 100% Construction Document package has been completed.
f. Architectural Presentation models or color renderings in excess of those
required by Tasks 2 through 6.
g. Any other additional services not described in EXHIBIT A.
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EXHIBITB
SCHEDULE OF PERFORMANCE
CONSULTANT shall complete all work by December 31, 2014.
The following sets forth the distribution of CONSULTANT's Schedule of Performance for each
project. The CITY may approve in writing the extension of any milestone date set in this
Exhibit.
Task #1: Predesign
Task#2 Conceptual Design work by:
Task #3: Design work by:
Task #4: Construction Documents work by:
Task #5: Bidding and Award w/conforming set work by:
Task #6: Construction Administration Services/project close out and
NIC record documents NIC
Page16 of 37
Siegel & Strain Architects Agreement
Exhibits & Appendices
2 weeks
after signing
the agreement
4 weeks after
Notice to
Proceed (NTP)
for this phase
10 weeks after
Notice to
Proceed (NTP)
for this phase
14 week after
Notice to
Proceed (NTP)
for this phase
8 weeks after
Notice to
Proceed (NTP)
for this phase
NIC
x weeks after
Notice to
Proceed (NTP)
for this phase
A. Maximum Compensation.
EXHIBITC
COMPENSATION
The CITY agrees to compensate CONSULTANT for professional services performed in
accordance with the terms and conditions of this AGREEMENT. The maximum amount of
compensation to be paid to CONSULTANT under this AGREEMENT, including both payment
for professional services, additional services and reimbursable expenses, shall not exceed TWO
HUNDRED THOUSAND DOLLARS($ 200,000). CONSULTANT agrees that it shall perform
all of the services set forth in Exhibit A of this AGREEMENT, except for additional services
required pursuant to Section 2, Task No. 7 and inclusive of reimbursable expenses, for the
lump-sum amount of ONE HUNDRED SEVENTY SEVEN THOUSAND THREE HUNDRED
NINTY THREE DOLLARS ($ 177,393). The maximum amount of Additional Services are
authorized under Section G of this EXHIBIT C is TWENTY TWO THOUSAND SIX HUNDRED
AND SEVEN DOLLARS ($ 22,607).
B. Method of Payment
For Task Nos. 1through7 CONSULTANT shall, during the term of this AGREEMENT, invoice
the CITY monthly based upon a percentage of completion of each milestone set forth below in
the Payment Schedule (Schedule D below) for services performed, and reimbursable expenses
incurred if applicable, in completing that milestone under this AGREEMENT. (Hereinafter
"Invoice.") Provided CONSULT ANT has completed the services and incurred the reimbursable
expenses covered by the Invoice in accordance with the provisions of this AGREEMENT, as
determined by the CITY, the CITY shall pay CONSULTANT the amount shown on the Invoice
within thirty (30) working days of receipt of the Invoice.
The Invoice shall be based on the percentage of milestone completed, and it shall describe the
topics and tasks completed during the Invoice period in accordance with the Budget Schedule
and Payment Schedule set forth below. The Invoice shall list work completed and reimbursable
expenses if applicable, in accordance with the Budget Schedule and Payment Schedule set forth
below. CONSULTANT also shall include supporting documents for any reimbursable
expenses. The Invoice shall also show the total to be paid for the Invoice period.
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Exhibits & Appendices
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C. Budget Schedule
The Budget Schedule for this AGREEMENT shall be as follows:
Task #1:
Task #2:
Task #3:
Task #4:
Task #5:
Task #6:
Task #7:
Task Description
Pre design
Conceptual Design
Design
Construction Documents
Bidding and Award w/conforming set
Construction Administration Services/ as built drawing NIC
Additional Services
TOTAL
Task
Compensation
$ 6,737
$ 23,701
$ 33,905
$ 104,421
$ 8,629
$ 00000
$ 22,607
$ 200,000
CONSULTANT shall not exceed any of the specified budget amounts for any Task without prior
written authorization from the CITY. The CITY may approve in writing the transfer of budget
amounts between any of the Tasks listed above provided the total AGREEMENT amount does
not exceed TWO HUNDRED THOUSAND DOLLARS ($200,000).
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Exhibits & Appendices
Page 18 of 37
D. Payment Schedule
The Payment Schedule for this AGREEMENT shall be as follows:
TASK MILESTONE
Task #1-Predesign
Task #2 -Conceptual Design
a. Submission of Design Submittal No. 2
b. City signed Schematic Design Approval
Task #3 -Design
a. Submission of Design Submittal No. 3
b. City signed Design Approval
Task #4 -Construction Documents
a. Submission of SO% Construction Document Submittal No
4a
b. Submission of 9S% Construction Document Submittal No
4b
c. Submission of 100% Construction Document Submittal
No.Sa
d. City signed Issued for Construction Document Submittal
Task #S-Bidding and Award
a. Within 30 days of the City advertising for bids
b. Receipt of conformed set of drawings Submittal No. Sb
Task #6 -Construction Administration NIC
PERCENT OF TASK
COMPENSATION PAII
UPON COMPLETION
OF MILESTONE
100%
80%
20%
80%
20%
SO%
30%
10%
10%
SO%
SO%
a. 30 calendar days after CITY issues Notice to Proceed to the 00%
contractor
b. Substantial completion 00%
c. Notice of Final Completion (City accepts PROLECT) 00%
cl.Submission of Final Documentation Package to CITY 00%
Record Documents (AS-Built) Submittal No. Sc and Project 00%
Close-Out LEED Certification Completion
Task #7 -Additional Services Paid pursuant to
Subsection G below.
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Exhibits & Appendices
Page 19 of 37
E. Subconsultant Services.
CONSULTANT is directly responsible for any payment for SUBCONSULTANT work on this
PROJECT. SUBCONSULTANTwork on this PROJECT is included in the Budget Schedule
shown above and shall be billed to the CITY by CONSULTANT as part of the Basic Services.
F. Reimbursable expenses.
Reimbursable expenses are included in CONSULTANT' s lump sum compensation, including,
but not limited to, any expenses related to CONSULTANT's internal plan checks, CAD test
prints, 8 1/2" x 11" copies or fax copies. Plotting and Printing for public distribution will be the
responsibility of the CITY. There are no separate reimbursable expenses for Basic Services
performed under Tasks 1-7 of EXHIBIT A.
G. Additional Services.
CONSULTANT shall not perform Additional Services without prior written authorization of
the CITY. Additional Services shall be separately negotiated to be paid on a lump sum or a time
and material basis at the rates set forth herein, as authorized by the CITY. The CITY has set
aside the sum of TWENTY TWO THOUSAND SIX HUNDRED AND SEVEN DOLLARS
($22,607) for the payment of Additional Services. The CITY shall not authorize and
CONSULTANT shall not perform any Additional Services that result in charges in excess of the
above amount.
CONSULT ANT shall submit an Invoice to the CITY for payment on a monthly basis for
authorized Additional Services rendered during the previous month. In the event Additional
Services are authorized, CONSULTANT shall submit Invoices in accordance with the
CONSULTANT hourly rate schedule attached to this EXHIBIT C. The rates shown in the
EXHIBIT C-1 sall stay in effect during the full term of the contract. The CITY shall pay
Additional Services Invoices as provided in this EXHIBIT C.
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EXHIBIT C-1
CONSUL TANT HOURLY RATES FOR ADDITONAL SERVICES
Siegel & Strain Architects
Principal
Project Manager
Project Architect
Project Designer
Senior CAD I Designer
Intermediate CAD I Designer
Junior CAD I Designer
Quality Control
Support Staff
Siegel & Strain Architects Agreement
Exhibits & Appendices
$185
$145
$125
$125
$110
$100
$75
$125
$70
Page 21of37
APPENDIX A:
TASK 1 Predesign and TASK 2 Conceptual Design
TASK 1 Predesign
General:
A. Purpose: To describe the documents to be evaluated and reviewed prior to the start of
Conceptual Design.
B. This APPENDIX shall be used as a guideline for performance of the professional services in
this Agreement and shall not reduce the CONSULTANT' s responsibilities as identified in
Exhibit A or elsewhere in the AGREEMENT. In the event of any conflict with Exhibit A, the
Exhibit A supersedes this Appendix.
Site Analysis Review -Submittal Checklist:
A. PREQUISITE ITEMS:
1. Review of CITY provided Guidelines and Program Documents.
2. Review of CITY Municipal Code, Zoning Regulations & adopted model codes.
3. Review of CEQA Report.
4. Review other reports and data.
TASK 2 Conceptual Design
General:
A Purpose: To describe the content of topics to be decided during the Conceptual Design
Phase and documented in the Conceptual Design submittal to the CITY during and at the
conclusion of this phase of the project.
B Content: Conceptual Design-Submittal corresponds to 100% complete Conceptual Design
Documents.
C CONSULTANT'S deliverables include but are not limited to this checklist's items/topics
during the Conceptual Design Phase. This APPENDIX shall be used as a guideline for
performance of the professional services in this Agreement and shall not reduce the
CONSULTANT's responsibilities as identified in Exhibit A or elsewhere in this
AGREEMENT. In the event of any conflict with Exhibit A, the Exhibit A supersedes this
Appendix.
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Exhibits & Appendices
Page 22 of 37
Submittal Format:
A. Conceptual Design-Submittal shall be one (1) full size drawing set of 22"x34" plans and
PDF format.
B. Summary report on site built construction verses modular or pre-fabricated component use.
Conceptual Design Submittal Checklist (Design-Submittal No. 1):
A. PREREQUISITE ITEMS:
1. Review of reports, data and documents for the preparation of Conceptual Design.
2. Provide three (3) conceptual design concepts for City Approval.
--END OF APPENDIX A -
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Exhibits & Appendices
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APPENDIXB:
TASK 3, Design
General:
A. Purpose: To describe the content of topics to be decided during the Design Phase and
documented in the Design submittal to the CITY during and at the conclusion of this phase
of the project.
B. Content: Design-Submittal No. 3 corresponds to 100% complete Design Documents.
C. CONSULTANT'S deliverables include but are not limited to this checklist' s items/topics
during the Design Phase. This APPENDIX shall be used as a guideline for performance of
the professional services in this Agreement and shall not reduce the CONSULTANT' s
responsibilities as identified in Exhibit A or elsewhere in this AGREEMENT. In the event of
any conflict with Exhibit A, the Exhibit A supersedes this Appendix.
Submittal Format:
A. Design-Submittal No. 3 shall be one (1) full size drawing set of 22"x34" plans and PDF
format.
B. Design Estimate of Probable Construction Cost based on the 100% completed Design
package, shall be submitted as MS Excel and PDF format.
Design Submittal Checklist (Design-Submittal No. 3):
A. PREREQUISITE ITEMS:
1. Approval of Conceptual Design Phase (Design-Submittal No. 2) by the CITY, including
floor plan and massing and authorization to begin Design Phase.
2. To Do List for Design:
a. Preliminary schedule of utility information for all systems and equipment.
b. Preliminary Catalog cuts and layout requirements of major equipment.
c. Identification of design/build systems (if any).
d. Identification of special storage areas and associated design criteria.
e. Inventory of existing items to be reused.
B. ARCHITECTURAL drawings shall include:
1. Site Plan
2. Floor Plans -
a. Showing all programm~d and ancillary areas.
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Exhibits & Appendices
Page 24 of 37
b. Showing location of restroom, kitchen and major equipment spaces
3. Roof Plan
4. Building Section(s)
5. Typical Wall Sections (interior/exterior)
6. Building Elevations
7. Key Interior Elevations
a. Showing Finish Materials
b. Outline Finish Color & Materials Schedule -Min. of two (2) options.
8. Reflected Ceiling Plan grids (if applicable)
9. Materials List.
10. Title 19, 24, UBC, handicapped, etc. checklist
C. CIVIL drawings and written statement shall include:
1. Rough grading-Show existing and new. (Recommended Min. Scale 1" = 30')(Include
existing items to remain, bldg. pad, boundaries, easements, setbacks, floodplain, etc.)
2. Roadways. Preliminary horizontal layout only.
3. Written statement of proposed design.
4. Preliminary drainage layout.
5. Off-Site utility coordination -may need to be completed earlier to study alternates.
6. Preliminary site utilities layout including points of connection, if applicable.
D. STRUCTURAL:
1. System selection finalized.
2. Foundation.
a. Bay size and story heights.
b. Type of construction.
c. Identify special areas based on preliminary information.
3. Review of completed soils report & verification of compliance of Structural systems.
4. Written of proposed design.
E. MECHANICAL (HV AC):
1. System selection proposed.
2. Identify special areas and heights based on preliminary information. (i.e., Mechanical
Rooms, Penthouses, etc.)
3. Preliminary building load calculations for rough sizing of equipment.
4. Written statement of proposed design.
F. PLUMBING/PROCESS PIPING:
1. System selection proposed.
2. Special areas identified based on preliminary information.
3. Preliminary fixture list.
4. Written statement of proposed design.
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G. ELECTRICAL:
1. Systems Selection:
a. Power -Conceptual single line diagram.
2. Identify special Areas and sized (i.e., Elec. Equipment Rooms, Telephone/
Communication Rooms, transformer pad and locations, etc.)
3. Written statement of proposed design.
H. LOW VOLTAGE:
1. Fire Alarm System.
2. Audio/Visual System.
3. Security System (Door Alarm, Card access, CCTV).
4. Cable TV.
5. Telephone and Data Communications.
6. Written statement of proposed design.
I. GREEN BUILDING (LEED):
1. LEED Rating System Scorecard
J. OTHER DEPARTMENT REQUIREMENTS:
1. Site Development Application, and requested documentation.
2. Environmental Clearance Application, and requested documentation.
3. Meet all Departments review requirements as requested.
--END OF APPENDIX B --
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Exhibits & Appendices
Page 26 of 37
APPENDIXC:
TASK 4, Construction Documents
TASK 5, Bidding and Award
General:
A. Purpose: To describe the content of submittals required by the CITY during and at the
conclusion of this phase of the project.
B. Content: Construction Document-Submittal Nos. 4a, and 4b correspond to SO%, and 9S%
complete Construction Documents as defined below. Construction Document-Submittal No.
Sa corresponds to the Bid Package (100% Construction Document) as defined below, Sb
corresponds to the Issued for Construction Package and Sc corresponds to AS-Built package.
C. CONSULTANT'S deliverables include but are not limited to this checklist' s items/topics
during the Construction Documents Phase. This APPENDIX shall be used as a guideline for
performance of the professional services in this Agreement and shall not reduce the
CONSULTANT's responsibilities as identified in Exhibit A or elsewhere in this
. AGREEMENT. In the event of any conflict with Exhibit A, the Exhibit A supersedes this
Appendix.
Submittal Format:
Construction Document-Submittal Nos. 4a, 4b, Sa, Sb and Sc shall be submitted on. 22"x 34"
for plans and 8.S"xll" double sided for Technical Specifications Manual. Bond prints of all
plans will be included with each Submittal.
A. One (1) -full size drawing sets & One (1) -1/2 size drawing sets (11" x 17") for each
Construction Document Submittal or as directed by the CITY. At 9S% and at 100%
Construction Documents submittal CONSULTANT shall also submit four (4) full size
drawings sets, two (2) 11" x 17" sets and two (2) double sided for Technical specifications
Manuals for the City of Cupertino Building Department building permit review. Any
technical calculations or documents, supply three (3) stamped and signed copies and a pdf.
B. Consultant shall submit one (1) CD-ROM containing all drawing in PDF format and
AutoCAD version as identified in the related submittal checklist
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C. CONSULT ANT shall include detailed Technical Manual from all disciplines. The Technical
Manual shall be submitted on MS Word in Palatino Linotype font@ llpts and a PDF format.
Submit one (1) hardcopy and one (1) CD-ROM for all Design-submittals as identified in the
related submittal checklist .
D. Construction Cost Estimate at 95% Construction Document Submittal (Construction
Document-Submittal No. 4b) shall be submitted as MS Excel and PDF formats.
50% Construction Document Submittal Checklist (Construction Document-Submittal No. 4a)
A. PRE-SUBMITTAL CHECKLIST
1. Address all CITY comments on Design-Package (Design-Submittal No. 3) submittal.
a. Final adjustments to equipment schedule/utilities
b. Final approval of all design systems
c. Final input on all outstanding issues
d. Approval by CITY of interior finishes and color palette
2. Hardware keying/style requirements
3. Provide all input regarding construction contract, conditions, and project procedures
and administration (Division 1)
4. Incorporation of CITY LPS Exterior Lighting Installation policy
B. ARCHITECTURAL:
1. Title 24 Energy Calculation Sheets/Drawings
2. Site Plan
3. Code Compliance Plan(s). Showing rated corridors, exit signs, Occupancy Classification,
etc.
4. Floor Plans -Brought to level of completion showing:
a. All areas and their uses
b. All doors, windows and special doors. Door numbers
c. All major dimensions
d. Major Building Sections and Wall Sections
e. All built-in items
f. Shelving and fixed units locations (cabinetry, etc.)
5. Roof Plans
a. All penetrations
b. Gutters and downspouts
c. Roof slopes
6. Interior Finishes. All major items specified at this stage
a. Colors with locations
b. Materials
c. Schedules
d. Outline Finish Color & Materials Schedule -Min. of two (2) options
1. Building Sections
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Exhibits & Appendices
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2. Major Wall Sections (Interior & Exterior)
i. Indicating all heights
ii. Indicating all materials
3. Building Elevations
i. Indicating all materials
ii. Indicating all finishes, i.e. sandblasted concrete
4. Exterior Details
5. Door and Window types schedules
6. Wall types
7. Interior Elevations
i. Showing Finish Materials
8. Reflected Ceiling Plans -Final Layouts
a. Lighting
b. Exit signs (ceiling and wall mounted)
9. Coordinated plans showing all systems of all disciplines in the same plane and review
conflicts
10. All equipment specified requiring electrical connections to electrical. (Electrical design to
be based on this information)
11. Technical Specifications Manual-Table of Contents
C. CIVIL:
1. Grading Plans -with cut and fill calculations
2. Site utilities. (on & off-site)
3. Horizontal control and vertical control
4. Erosion Plan
5. Site Improvements
6. Technical Specifications Manual
D. STRUCTURAL:
1. Foundation Plans
a. All footing depths (Input needed for elevators, sumps, depressions, etc.)
b. All major penetrations
2. Framing Plans
a. All major members sized (Input needed for elevators, stairs, ducts, etc.)
b. All major openings shown
3. Major Sections
4. All schedules: foundation, beam, columns, waffle slab, etc., with general sizes shown
5. Start details. Some typical details shown
6. Technical Specifications Manual
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 29 of 37
E. MECHANICAL (HV AC):
1. Floor Plans
2. Major and minor duct runs (sized)
3. Main piping runs
4. Catalog cuts of all equipment or preliminary schedule
5. Equipment room layouts and sections and pad requirements
6. Typical details
7. All motors to electrical (locations & sizes)
8. Items requiring emergency power
9. Load calculations 90% complete
10. Technical Specifications Manual
F. PLUMBING
1. Fixture and equipment list
2. Coordinate power and emergency power requirements with electrical
3. Plumbing Plans showing major services and toilet room layouts
4. Floor Plans (Showing following piping layouts):
a. Domestic
b. Drainage -including slopes -locations, sizes and inverts for sanitary and storm
connections at building to be done earlier
5. Start Schedules
6. Coordination of items affecting structure
7. Equipment room layouts and pad requirements
8. Technical Specifications Manual
G. ELECTRICAL:
1. Site Plan
a. Site lighting
2. Floor Plans (locate but no circuits):
a. Lighting -including night lighting & emergency lighting
b. Power plans. Diagrammatic wiring layout
c. Misc. systems plans
3. Fixture list
4. Equipment room layouts and pad requirements, working toward final
5. Technical Specifications Manual
J. LOWVOLTAGE:
1. Fire Alarm System
2. Audio/Visual System
3. Security System (Door Alarm, Card access, CCTV)
4. Cable TV
5. Telephone and Data Communications
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 30 of 37
6. Technical Specifications Manual
K. FIRE PROTECTION:
1. Technical Specifications Manual
2. Routing diagram
K. GREEN BUILDING (LEED) include:
1. LEED Rating System Scorecard
95% Construction Document Submittal Checklist/ Plan Check-set (Construction Document-
Submittal No. 4b)
A. ARCHITECTURAL:
1. Site Plan -Complete
2. Floor Plan(s) -Complete
3. Room Finish Schedule, Door Schedule including hardware groups, Window Types
Schedule and Details -Complete
4. Building Sections -Complete
5. Wall Sections -Complete
6. Building Elevations -Complete
7. Exterior Details. All details on the drawings essentially complete
8. Interior Elevation Complete except for minor coordination with any unfinished interior
details
9. Interior Details. All details on the sheet essentially complete
10. Reflected Ceiling Plan(s) -Complete
11. Final Color· and Material Schedule
12. Technical Specifications Manual -Complete
13. Size and location of major floor, roof & wall openings
14. Identify full height partition/fire walls/smoke drafts
15. Establish system information for envelope T-24 energy calculations
B. CIVIL:
1. Layout and grading -Complete
2. Cut and fill -Complete
3. Site utilities -Complete
4. Details: All drawings essentially complete
5. Technical Specifications Manual -Complete
6. Site Plan: Computed site improvements layout. Include precise locations of major
elements relative to benchmarks, floodplain, corners, etc. computer plot of roads parking
and building if required. Issue to other disciplines for background. Show grading,
boundaries and fencing.
7. Flatwork -Complete
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 31of37
8. Finished grading -Complete
C. STRUCTURAL:
1. Foundation plans with most penetrations -Footing depths updated
2. Framing plans with most penetrations updated -Complete
3. Major Sections -Complete
4. Misc. Structural Details. All details essentially complete
5. Technical Specifications Manual -Complete
6. Foundation outline
7. Floor Framing Plan(s)/Structural grid
8. Roof Framing Plan (Typical Bay Sized)
9. All loads defined
10. Lateral defined and major elements located
D. MECHANICAL (HV AC):
1. Floor Plans -Essentially complete
2. Schedules -Essentially complete
3. Details -Essentially complete
4. Control Diagrams -Complete
5. Details Sheets
a. Details that only effect mechanical -Started
b. All others -Complete
6. Title 24 Calculations
7. Technical Specifications Manual -Complete
8. Major equipment size & locations. Loads to Architectural, Structural and Electrical
9. Major penetrations/plenums/ducts
10. Preliminary utility requirements to plumbing -gas, water, drainage
E. PLUMBING
1. Floor Plans -Complete
2. Schedules and Diagrams -Complete
3. Details -Complete
4. Final motor loads coordinated w/ Electrical
5. Title 24 Calculations
6. Technical Specifications Manual -Complete
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 32 of 37
G. ELECTRICAL:
1. Site Plan and Details -Complete
2. Floor Plans -All devices, fixtures, outlets, and equipment circuited and located. -
Complete
3. Fixture Schedule and lighting control diagrams -Complete
4. Panel Schedule Equipment room layouts and details -Complete
5. Details: All included for review Complete
6. Energy use calculations (Title 24) -Complete
7. Load calculations -Complete
8. All coordination with utility companies complete -Complete
9. Technical Specifications Manual-Complete
H. LOW VOLTAGE:
1. Fire Alarm System -Complete
2. Audio/Visual System -Complete
3. Security System (Door Alarm, Card access, CCTV) -Complete
4. Cable TV -Complete
5. Telephone and Data Communications -Complete
6. Technical Specifications Manual
7. Fire Alarm System
8. Audio/Visual System. Requirements identified in program by CITY, system laid out in
CD's
9. Telephone and Data Communications. Requirements identified in program by CITY,
system laid out in CD's
I. FIRE PROTECTION:
1. Head location -Complete
2. Technical Specifications Manual -Complete
J -GREEN BUILDING (LEED) drawings and technical specifications manual include:
1. LEED Rating System Scorecard
2. LEED Project Registration Form and support information if an Additional Services has
been authorized for this work
3. Written statement of proposed design, including alternative solutions, cost analysis of
LEED Alternatives, evaluation criteria of LEED credits propose if an Additional Services
has been authorized for this work
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 33 of 37
100% Construction Document Submittal Checklist I Issued for Bid (Construction Doucment-
Submittal No. Sa)
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all CITY comments on all previous Submittals
2. CITY to select all the following to incorporate in Technical Specifications Manual
a. Testing Laboratories
b. On-Site Representative
c. Special inspection/testing
d. Add Alternates
e. Allowances Amount
B. REQUIREMENTS -Submittal Checklist Construction Document-Submittal No. Sa (CD/Bid
Package)
1. Complete all drawings and Technical specification Manual
2. Obtain approval from the CITY for ADD & DEDUCT Alternates
3. Coordinate Consultant in-house and with ALL other disciplines
4. Review all Code, Agency, Essential Service Facilities requirements
5. Title 24 Energy Calculations for submittal to the CITY
6. Submit drawings and specifications to the CITY for final approval & authorization to bid
C. REQUIREMENTS -Construction Documents/Bid Packages:
For General Contract Bid and Pre-Bid Packages to be sent to the City, include the following:
1. Drawings (stamped and wet-signed by California Licensed Architect/Engineer)
2. Project Manual (incorporating CITY provided Sections) (Stamped and wet signed cover
sheet)
D. GREEN BUILDING (LEED) drawings and technical specifications manual include:
1. LEED Rating System Scorecard
E. ARCHITECTURAL:
1. Site Plan -Complete
2. Floor Plan(s)-Complete
3. Room Finish Schedule, Door Schedule including hardware groups, Window Types
Schedule and Details -Complete
4. Building Sections -Complete
5. Wall Sections -Complete
6. Building Elevations -Complete
7. Exterior Details. All details on the drawings essentially complete
8. Interior Elevation. Complete except for minor coordination with any unfinished interior
details
9. Interior Details. All details on the sheet essentially complete
10. Reflected Ceiling Plan(s)-Complete
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 34 of 37
11. Final Color and Material Schedule
12. Technical Specifications Manual -Complete
F. CIVIL:
1. Layout and grading -Complete
2. Cut and fill -Complete
3. Site utilities -Complete
4. Details: All drawings essentially complete
5. Technical Specifications Manual -Complete
6. Site Plan: Computed site improvements layout. Include precise locations of major
elements relative to benchmarks, floodplain, corners, etc. computer plot of roads parking
and building if required. Issue to other disciplines for background. Show grading,
boundaries and fencing.
7. Preliminary drainage layout
8. Off-site utility coordination: may need to be completed earlier to study alternatives
9. Preliminary site utilities layout including points of connection, if applicable
10. Flatwork -Complete
11. Finished grading-Complete
G. STRUCTURAL:
1. Foundation plans with most penetrations -Footing depths updated
2. Framing plans with most penetrations updated -Complete
3. Major Sections -Complete
5. Misc. Structural Details. All details essentially complete
6. Technical Specifications Manual -Complete
7. Lateral defined and major elements located
H. MECHANICAL (HV AC):
1. Floor Plans -Essentially complete
2. Schedules -Essentially complete
3. Details -Essentially complete
4. Control Diagrams -Complete
5. Details Sheets
a. Details that only effect mechanical -Started
b. All others -Complete
6. Title 24 Calculations
7. Major penetrations/plenums/ducts
8. Technical Specifications Manual -Complete
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 35 of 37
J. PLUMBING
1. Floor Plans -Complete
2. Schedules and Diagrams -Complete
3. Details -Complete
4. Title 24 Calculations
5. Technical Specifications Manual -Complete
K. ELECTRICAL:
1. Site Plan and Details -Complete
2. Floor Plans -All devices, fixtures, outlets, and equipment circuited and located. -
Complete
3. Fixture Schedule and lighting control diagrams -Complete
4. Panel Schedule7 Equipment room layouts and details -Complete
5. Details: All included for review Complete
6. Energy use calculations (Title 24) -Complete
7. Load calculations-Complete
8. All coordination with utility companies complete -Complete
9. Technical Specifications Manual
L. LOW VOLTAGE:
1. Fire Alarm System -Complete
2. Audio/Visual System -Complete
3. Security System (Door Alarm, Card access, CCTV) -Complete
4. Cable TV -Complete
5. Telephone and Data Communications-Complete
6. Technical Specifications Manual
7. Fire Alarm System. Requirements identified in Design, laid out in CD's
8. Audio/Visual System. Requirements identified in program by CITY, system laid out in
CD's
9. Telephone and Data Communications. Requirements identified in program by CITY,
system laid out in CD's
M. FIRE PROTECTION:
1. Head location-Complete
2. Technical Specifications Manual -Complete, identifying Fire Protection Assemblies
Siegel & Strain Architects Agreement
Exhibits & Appendices
Page 36 of 37
Issued for Construction Package Checklist (Construction Document-Submittal No. Sb)
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all addenda, clarifications and value engineering comments incorporated into
set.
B. REQUIREMENTS -Issued for Construction Documents Package:
1. Three (3) full-size composite set of Drawings (stamped and wet-signed by California
Licensed Architect/Engineer), and three (3) full-size copies and one (1) 1h size copies.
2. Composite set of the Project Manual (incorporating CITY provided Sections) (Stamped
and wet signed cover sheet).
3. One (l)CD-ROM copy in an electronic PDF format of the entire submittal and one (1)
CD-ROM copy of the base sheets of all disciplines in AutoCAD (latest version
compatible with City's version) and project manual in MS Word.
As-Built Construction Package Checklist (Construction Document-Submittal No. 5c) NIC
ALL DISCIPLINES:
A. PREREQUISITE ITEMS:
1. Address all addenda, clarifications, change orders and site Record Field set from
contractor comments and revisions incorporated into set
B. REQUIREMENTS -Issued for Construction Documents Package:
1. Composite set of Drawings (stamped and wet-signed by California Licensed
Architect/Engineer).
2. Composite set of the Project Manual (incorporating CITY provided Sections) (Stamped
and wet signed cover sheet).
3. One (l)CD-ROM copy in PDF format of the entire submittal and one (1) CD-ROM copy
of the base sheets of all disciplines in AutoCAD (latest version compatible with City's
version) and project manual in MS Word.
Siegel & Strain Architects Agreement
Exhibits & Appendices
--END OF APPENDIX C --
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