TICC 12-02-2015TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
December 2, 2015, 7:00 p.m.
Conference Room A, City Hall
MINUTES
CALL MEETING TO ORDER
Commissioner Livingood called the meeting to order at 7:00 PM
ROLL CALL
Commissioners present: Rod Livingood, Wall ace Iimura, Vaishali Deshpande, Shishir
Chavan, Keita Broadwater
Commissioners absent:
Staff Present: Mariyah Serratos
Mike Jerbic Guests:
APPROVAL OF MINUTES
1. Commissioner Iimura made a motion to approve the October 7th minutes. Commissioner Chavan
seconded the motion. Vote 5-0.
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any
matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state
law will prohibit the commission from making any decisions with respect to a matter not listed on
the agenda.
IT Manager, Mariyah Serratos, provided an update on the new Chief Technology
Officer/Chief Information Officer position. The position is currently being developed
with other staff and Department Heads.
WRITTEN COMMUNICATIONS
3. U-verse TV Programming Changes 09/10/15
4. U-verse TV Programming Changes 10/15/15
5. Franchise and/or PEG In-Kind Fees 10/22/15
a. In Reference to the PEG funds, Commission Chair Livingood provided the Commission
with a video survey. He stated that this survey may affect PEG funds. The survey
provided demographic detailed information; it also provided services OTT (over the top)
of internet. He informed the commission that it would most likely not be an increasing
slope. Commissioner Iimura expanded on this topic by reviewing organizations that are
working with private industry to use the City owned fiber (dark fiber), and how this can
leverage current investments. Commissioner Chavan questioned whether the City would
consider a business model to own its own fiber and provide this service to its constituents.
He questioned what the long-term strategy would be. Commissioner Livingood questioned
if the city wants to invest in more dark fiber in order to make the proposition to offer it to
the community.
6. U-verse TV Programming Changes 11/12/15
UNFINISHED BUSINESS:
7. Regarding the Cyb er Security Awareness Program, the Commissioners discussed following up
with Media Coordinator, Rei Delgado, regarding the edited version of the presentation. It was
reported that the presentations went well along with the panel discussion. They decided that more
content could have been provided. The commission discussed solutions such as future events
sponsored by banks, outreach needed to be done at least three months in advance so that it could
be well marketed and developed. They also thought that it could be a good idea to have
commercial advertising from a sponsor.
OLD BUSINESS:
NEW BUSINESS:
8. Regarding the Hackathon, the Commission decided that they would aim for a proposal to be made
by the February meeting. It would be proposed for the purpose of Public Safety, Medical, and
liability. The plan would be to advertise through Parks and Recreation and use them for outreach.
The data that would be used would be GIS API' s, Google Maps, W aze. Other data would be
finance data, land use data, Bay Area Events. The event would be a city hosted event, potentially
using Community Hall. The logjstics were discussed and potential locations were proposed.
These included Apple to assist and help sponsor and provide a safe site, De Anza was also
included to see if they would sponsor or provide space. Commissioner Broadwater was enlisted to
connect with the Library foundation/commission, Commissioner Deshpande would assist. Food
and drinks would be provided. Having a daytime event was considered to limit risks and liability.
9. Regarding the topic of SMART Cities, Commission Chair Livingood and Commissioner Chavan
will brainstorm and create content for a proposal to present. It was discussed the Fed is providing
grants to local municipalities, also known as "Smart Gen Cities". Cities can apply for this through
a bid process. The Commission decided that they were going to build a strategy plan for
"SMART City" approval from City Council and the City Manager to work on tech areas that
would be applicable to the TICC. Some of these tech areas include, Fiber/traffic control, that
would offset that of Apple and Vallco, which would ultimately reduce stress on traffic up to 40%,
this would allow for dynamic controls based on actual cars per time of day. Enhancing text efforts
for individuals that are easy to use, preformed messages during emergencies. These enhanced
efforts would work to continue application development with apps that are currently tied to GPS.
An effort to reduce the urge for the community to make calls and allow for more bandwidth to
increase public safety.
REPORTS:
10. A report was provided about the Mayors Meeting with the Commissioners.
MISCELLANEOUS
11. Reviewed Activities Calendar, no current updates, the Commission is waiting until the new Mayor
sets the schedule for the Mayor's Meeting with the Commissioners.
12. Reviewed Action Items, no current updates ..
ADJOURNMENT
Commissioner Iimura moved for adjournment. Commissioner Broadwater seconded the motion.
Vote 5-0 Meeting adjourned at 8:08 pm.
SUBMITTED BY:
Rod Livingood, Chair