Exhibit CC 01-12-2016 Item No. 3 Memo for support of Library Program RoomDEPARTMENT OF RECREATION AND COMMUNITY SERVICES
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3226
DATE:
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1/12/16
City Council
David Brandt, City Manager; Grace Schmidt, City Clerk; Library Commission
Carol Atwood, Director of Recreation and Community Services
Recommendations for the proposed Library Program Room
Attached please find the Library Commission's memo dated July 7, 2015 that sets forth their
support and recommendations for the proposed Library Program Room. Per the Mayor's request,
the Commission will forward additional recommendations in February or March once this topic
can be appropriately agendized.
Andrea Sanders
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Ann Stevenson <AnnStevenson@POBOX.com>
Tuesday, July07, 2015 11:09 AM
Rod Sinks; Barry Chang; Darcy Paul; Savita Vaidhyanathan; Gilbert W.ong
.. ·Nidhi Mathur; City Clerk
. Memo from the Library Commission re: the Cupertino Library Story Room
CC Memo_LibraryCommExpansion-20~5.pdf
Follow up
Flagged
City Clerk
Dear Mayor Sinks, Vice-Mayor Chang and Coµncil Members Paul, Vaidhyanathan and Wong,
' . .
Attached please find a memo from the Library Commission with a recommendation for your consideration
regarding the proposed options for a Library Story Room. We appreciate the support you have ·
consistently provided to the Cupertino Library and the challenging decisions you are being asked to roake
and want you to know we will be supportive about decisions affecting the Cupertino Library and the rest' of
the Cupertino community. ·
Warm regards,
An·n Stevenson
Library Commission .
1
t
OFFICE OF ADMINISTRATIVE SERVICES
CITY HALL
CUPERTINO
10300 TORRE AVENUE• CUPERTINO, CA 95014-3202
( 40S-J 777-3220 • FAX ( 408) 777 -3109
To:
From:
Date:
Subject:
Mayor Rod Sinks and Cupertino City. Council Members Barry Chang, Darc'y
Paul, Savita Vaidhyanathan and Gilbert Wong
Cupertino Library Cominissioners Chair Annie Ho. and Commissioners Rose
Grymes, Gopal K'.umarappan, Jerry Liu, and Ann Stevenson ·
July7, 2015
Support and Recommendations for the proposed Library Program Room
The Library Commission is appreciative of_ the long-standing and ongoing support of the
· Cupertino Library by the· City Council. K.aty. Jensen, the Capital Improvement Program Manager
for Cupertino, has presented the Library Commission with four proposals for the Library
Program. Room. The summary below lists some of the pros and cons, some of which were
included in the proposal.
After discussion at the Library Commission meetings, we recommend the Council members give
strong consideration to this option for the following reasons:
Option #4
" It has the advantage of multiple space·use as ·the room can be split into 2 program areas.
• It provides storage space for program equipment and extra seating.
• There are excellent furniture options to increase the flexibility of use of this space.
• Regular library users could use it when there are no programs scheduled.
• It doesn't displace anything else, thereby avoiding additional constmction costs~
• It leaves the cmTent Children's Story Room intact.
Our evaluation of the 'other options describes some of their limitations: ·
, Option #1
• There would be more traffic through the children's area,. and children's librarians prefer
to minimize traffic through that area. Therefore, it is the least desirable option in addition
to the con's described in the proposal.
~~m .
• Although there is some advantage and it would be a good space for programs, the library
would lose shelving space mid the employee break room.
• Most likely. there would be additional costs to constmct a new employee break room.
Option #3
• The outdoor space is useful for noise control in that parents can take children out there
and students and adults qm meet in that area.
• It would displace the children's and teen's garden sites, which was awarded Ho~orable
Mention in the 2015 Sustainability category by the Urban Libraries Council.
With any of the options that City Council may select after its deliberations, the Library
Conunission would be pleas'ed to assist City Council and City Staff by helping lead a community
needs assessment in cooperation with the Library Staff to further outline and d~velop 1).eeds and
practical elements important to implementing the Library expansion element of the Project.