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TC 08-07-91Cable Television Advisory Committee Regular Meeting Cupertino City Hall Aug. 7, 1991 MINUTES CALL TO ORDER The meeting was called to order by chairman Walt Trefz at 7 p.m. ROLL CALL Present: Trefz, Len Batchelor, Jane Chiavacci, Eunice Cox, Mike Wincn. Staff present: Donna Krey, Laura Domondon Lee Channel 30 staff: Suzanne Orcutt Channel 30 producers: Linda Grodt, Bill Lauer United Artists Cable: Daryl Henderson APPROVAL OF JUNE 5 MINUTES Chiavacci made a motion to approve the minutes; Wincn seconded and the motion to approve the June minutes passed unanimously. ORAL COMMUNICATIONS There were none. WRITTEN COMMUNICATIONS There were none. OLD BUSINESS New Subscriber Hookup Cox told committee members she spoke to Henderson about a walk-through at Sunnyview Retirement Home. Henderson said it would cost approximately $75,000 to provide cable to 242 residents. He suggested a survey determining the number of interested residents be submitted within 30 days. If not enough residents request cable in their homes cable could be provided in common areas, costing over $40,0007 Chiavacci said other multiple housing projects with problems similar to Sunnyview should be identified. New subscriber hookups will be discussed at the Sept. meeting. Thank You Letters to Tripartite Agreement Participants Trefz read the rough drafts of letters to Mayor Koppel, Ralph Steinke, Dave Barney, Daryl Henderson, Robert DeHart. He said he will hand carry the letters to each committee member to be signed. Henderson suggested that his letter also be addressed to Tom Lacey. NIFLCP Recap Batchelor said the franchise renewal programs at the NFLCP conference were very good. He also mentioned that the Prestige awards were presented separate from Hometown U.S.A. ceremony. He will transcribe detailed information, such as re- franchising and a list of winners, and distribute to members before the next meeting. Chiavacci said Cupertino no longer dominated representation at the conference and that may be a result of equipment failure. She suggested those who were not able to attend this year, try to attend next year. Chiavacci distributed an agenda and materials regarding franchising. Batchelor suggested forming a subcommittee to study franchise renewal. He said the subcommittee should keep records of equipment repairs and problems. Wincn asked CTVAC members to begin contemplating the makeup of a subcommittee. Discussion of a re-franchising timetable and committee will take place at the next meeting. NEW BUSINESS Grant Expenditure Accountabili _ty After discussion of grant accountability, committee members agreed to produce a form stating expenditures and asking for receipts that will be given to grant recipients. Wincn will draft the form and basic procedures and present at the next meeting. Equipment Survey Wincn reported he received only nine responses from the survey distributed to access producers. Krey asked Orcutt to review the responses and update as to what has already been corrected. Chiavacci added that she would like to have time to review the survey. Orcutt said Barney will reassess equipment standing six months into the fiscal year. Regarding equipment acquisition and planning, Trefz asked Wincn to consider himself "a consultant on a 10-year plan" and report to committee as necessary. Batchelor asked Orcutt about the status of a chief engineer. Orcutt reported because of financial problems, the college has not hired the position. Batchelor stressed the importance of a chief engineer saying it is vital to communication between the college, city and UA. Report from Channels 29 & 30 Orcutt thanked the CTVAC for its assistance in bringing the Tripartite Agreement to a close. She said Dave Barney will monitor the grant funds from United Artists Cable. She mentioned that the engineers at the college cleaned the heads on the VTRs, repaired Studio A tripod, Control A audio cassette, and Chyron ACG monitor and said fall production will begin Sept. 16. Studio and edit request forms, safety procedures and WAVE entry forms also were mailed to all active producer groups. 2 Report from Channels 29 & 30 (cont.) Orcutt said she met with access directors in the south bay who decided to develop joint cablecast playback guidelines and coordinate a South Bay Public Access week next year. She said Mary Watson of Los Altos will coordinate outside playback for producers who wish to have their programs on Channel 30. Orcutt discussed the high school student production team and said both she and Cox will present ideas to the principals of Monta Vista, Fremont, Lynbrook, and Homestead high schools. She said she plans to sell the JVC edit decks and controller, given to the college before the close of the Tripartite agreement, to pay the salary of a producer helping with the educational project. Krey (with the suggestion from producer Bill Lauer) asked Orcutt to check into possible surplus equipment procedures with the college. Report from United Artists Cable Henderson said office manager Elaine Tirsell has transferred to another office, but that there are two candidates for her position. He reported that the CSSRs now have head sets. Henderson reported an increase of 900 units with the help of SHOWCASE. He also stated that he received 37 comments from the guide, which is printed quarterly. Krey asked Henderson to summarize the comments and report at the next meeting. Batchelor asked Krey to follow up on Heritage Cable reports for the months of June and July. Staff Report Krey mentioned that the city does not have space for some used tapes and asked Orcutt if she is able to recycle them. She said a bulk eraser would be helpful. Krey told the committee she will be on maternity leave from Oct. 11 to Jan. 1. She also reminded members that the Jan. meeting is scheduled for Jan. 1. The CTVAC members agreed to postpone the meeting date to either Jan. 8 or 15. A vote will be taken next month. Educational TV in Cupertino Schools Cox told committee members that she met with CUSD officials who were in favor of the TV project. A meeting with principals from three elementary schools and one junior high school will take place after Aug. 15. Educational TV will be discussed at the next meeting. Equipment Need Forecast No further discussion. Visit to United Artists Cable Chiavacci said some CTVAC members toured the head end site in Hayward. She wrote a letter to Kathy Wilson thanking her for giving the tour and asked committee members to sign at the next meeting. The CTVAC will schedule another UA tour when Cox, Trefz, Wincn and Henderson are available. ADIOURNMENT Batchelor motioned to adiourn the meeting at 9:18 p.m.; Cox seconded and the motion passed unanimously. The next meeting will take place on Wednesday, Sept. 4 at 7 p.m. ATTEST: City Clerk APpROvED: Chairperson