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TC 08-01-90Cable Television Advisory Committee Regular Meeting August 1, 1990, 7 p.m. Cupertino City Hall Minutes ROLL CALL The meeting was called to order by chairman Jane Chiavacci at 7:00 p.m. Committee members present: Chiavacci, David Keller, Dorothy Schmid, Walter Trefz Jr. Staff Present: Donna Krey, Susan Robinson and Len Batchelor Channel 30 Staff: Access Director Suzanne Orcutt Guests: De Anza Telecommunications Dean Dave Barney, Linda Grodt, Freyda Ravitz, Sandy Russo and Martha Saldana, United Cable. APPROVAL OF MINUTES ~OR MEETING JUNE 6, 1990 Schmid made a motion to approve the minutes as presented; Trefz seconded and the motion passed unanimously. ORAL COMMUNICATIONS Chiavacci note~h~he attended the NFLCP Convention along with Schmid and Orcutt and that the~y~will give a more formal discussion of what they learned and hand out info~ation acquired at the Sept. meeting. Orcutt noted that Dorothy Stevens ~so wants to give a report next month. WRITTEN COMMUNICATIONS There were none. STAFF REPORT Krey reported that a special tax meeting is being held in the council chambers and she will be attending both meetings. She noted that Bill Fletcher resigned and suggests that an interim committee member, Len Batchelor, be appointed until Jan. '91 and at that time to do a full recruitment and fill the. three positions at one time. Krey will bring this suggestion to the Council at the Aug. 6 meeting. The committee gave a consensus of approval for Batchelor's appointment. Chiavacci mentioned that the committee can begin thinking about the 6-month intern program for new CTV members during the next two months. Krey noted that in order to begin an intern program the ordinance would have to be changed, as at the current time members are appointed for set terms. Krey noted that Heritage Cable is hoping to have the two city cable channels on by the end of August. Krey will do a campaign with Heritage subscribers to let them know that the channels are available. Krey will focus on Channel 53 and noted that Orcutt could do a campaign for channel 30 and at some point 53 and 30 could meet to do a joint effort. Krey reported on Channel 53's progress noting that a satellite dish has been installed on the roof and the station is planning a new program conducting oral interviews with pioneer family members in Cupertino with the Historical Society. City Beat will be doing a feature on the bond measure and any CTV members with ideas for the show should contact Krey. BUDGET DISCUSSION 1990-91 This item was taken out of order. Orcutt reported that she had stated she was $1,400 over budget but that she is actually only $700 over and that the college believes she is approximately $2,000 under budget. Krey suggested that if there is an overage that the quarterly payment to Access be lessened rather than taking funds from the grants budget as decided at the previous meeting. Orcutt stated that she will not know the exact amount of the overage for another three months. Chiavacci suggested that Krey and Orcutt meet separately to clarify the financial situation. Trefz made a motion to reverse the motion from the June meeting that the $1,400 be covered through the grant fund; Keller seconded and the motion passed unanimously. Robinson passed out the Coastal Access Newsletter, Spring and Summer editions of the NFLCP Community Television Review and a Mercury News Special Cable section. REPORT FROM JOE wILCox, UNITED CABLE Russo reporting for Joe Wilcox said that he will be mailing the report to the CTV Committee. Batchelor noted the letter from United explaining the September increase in fees. Trefz stated that United is entitled to one change in fees each 18 months according to the Tripartite Agreement. Keller mentioned the reception problems in August. Russo explained that it was due to the hot weather and that they are facing the microwave in a different direction to improve reception. Barney added that Channel 29 has had serious problems'since the microwave was redirected affecting students classes by cable. Russo will follow up on it. The committee questioned where United is with the Tripartite Agreement. The Committee decided to take this item out of order. United noted that the Tripartite Agreement has been sent to the legal department for review. Batchelor noted that the city has no objections to the agreement and that it is with the city attorney and the final draft will be returned to the committee and then be forwarded to the City Council for approval. The Committee asked that updated Tripartite Agreement be included in the September CTV packet. Barney asked if the agreement could be signed with the current list of equipment as it exists today. Batchelor noted that the cut-off date for the transfer of working equipment will need to be changed from August to September. REPORT FROM SUZANNE ORCUTT, ACCESS DIRECTOR Orcutt submitted her report, and reviewed her attendance at the NFLCP conference. She presented a tape for viewing by CTV members. She requested that all futur~ mailings and publications be sent directly to De Anza College's address. When the NFLCP renewals arrive they will be changed to De Anza College's address and she will be responsible for sending the information to the CTV Committee rather than the city in the future. The Fall Access studio schedule will extend 14 weeks from Sept. 4 through Dec. 13 with vacations Nov. 12, 22 and 23. The studio will be down the last two weeks in Aug. Access will be offering a three-part workshop schedule Saturday mornings in the Fall. Michael Furlong has been hired as Chief Engineer for the TV Center and a list of existing and missing equipment owned by United and the City has been compiled for submission to the Tripartite Agreement. Orcutt reported on new equipment and the condition of existing equipment. She made a proposal to reconfigure the editing suites that would include purchase of a Sony 9800 playdeck and two monitors at a cost of $6,500. DISCUSSION OF BLANKET POLICY FOR PRODUCERS-Postponed to Sept. Orcutt noted that a producer from the NFLCP conference will mail a copy of his insurance policy to her. MINOR GRANT REQUEST FROM ~OMEN'S HERITAGE MUSEUM Ravitz reported that the production will consist of an interview with B-roll and include photos that are part of the existing exhibit. Ravitz noted that the City of Cupertino and De Anza will be credited in the questioned whether money should be provided for additional tapes noting that use of Dublic funds and not money is the issue. They will review past grants to see if additional tapes have been provided in past requests. Keller made a motion to approve the grant; Schmid seconded and the motion passed with one opposition by Trefz. Krey noted that she will try to get the grant request on the City Council agenda for Monday. The committee requested that a discussion of grant applications be on the Sept. Agenda. DISCUSS TRF MUSIC INC. PUBLIC DOMAIN PACKAGE LEASE AGREEMENT Orcutt reported that the public domain music package would cost an initial capital outlay of $1,150 with a $287.50 cost in succeeding years. She noted that Channel 30 has a new CD in Control A ready to use the tapes and that the money would come out of her yearly budget. Schmid made a motion to purchase the public domain package for $1,150; Keller seconded. Following discussion by committee members the motion passed unanimously contingent upon orcutt discussing funding arrangements with Krey. DISCUSSION OF PAID CREWS' This item was tabled to Sept. DISCUSS TRIPARTITE AGREEMENT This item was discussed under Wilcox' report. DISCUSS PRODUCER CONCERNS Grodt commented that in her visit to another Access station she found that they had similar problems to Ch. 30 and less equipment. Chiavacci mentioned that refranchising is coming up in '95 and the committee should begin discussing the new agreement. Barney commenting on producer concerns from the last meeting said that the teleprompter has been bought for Studio A and the TV Center is replacing the slide chain for Suites A and B. He stated that the total cost of equipment purchased by De Anza for Access is $72,000 and Orcutt passed out this list to be included in the next packet. The committee would like a deadline established for the Tripartite Agreement. ADJOURNMENT Schmid moved to adjourn the meeting at 9:00 p.m.; motion passed unanimously. Keller seconded and the Cit~Clerti~ APPROVED ~airpersoh