TICC 03-02-2016TECHNOLOGY , INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
March 2, 2016, 7:00 p.m.
Conference Room A, City Hall
MINUTES
CALL MEETING TO ORDER
Commissioner-b-ivfngcrod called the meeting to order at 7:00 PM
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ROLL CALL
Commissioners present:
Commissioners absent:
Staff Present :
Guests:
APPROVAL OF MINUTES
Vaishali Deshpande, Shishir Chavan , Keita Broadwater
Rod Livingood, Arnold De Leon
Rick Kitson
None
1. Commissioner Broadwater made a motion to approve the January 6, 2016 Minutes, Commissioner
Deshpande seconded the motion. The motion was carried 3-0. Commissioner Broadwater n1ade a
motion to approve the February 3 , 2016 minutes , Commissioner Deshpande seconded the motion.
The motion was carried 3-0
ORAL COMMUNICATIONS
2. This portion of the meeting is reserved for persons wishing to address the commission on any
matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases , state
law will prohibit the commission from making any decisions with respect to a matter not listed on
the agenda.
WRlTTEN COMMUNICATIONS
3 . U-verse TV Programming Changes 02111 /16
UNFINISHED BUSINESS:
4 . Commissioner Broadwater provided the presentation on the Hackathons again for the benefit of
Rick Kitson, Public Affairs Director. The details of the presentation were discussed; these details
included the different options, the pros , and the cons. Commissioner Deshpande provided input
from lessons she had learned from the Library Foundations Hackathons in the previous year. The
TICC feels that it would be a good idea to align with the City Attorney's office in order to have a
proper waiver created , to be signed by the participants , since the output of the hackathon will be
used by City and Citizens. The TICC also felt it would be important to check on the current
guidelines for accepting donations with the City Manager . In continuing with the logistics, they
would have to confam the number of attendees. A small fee may be charged depending on the
attendance. Rick Kitson provided input on the subject saying that the City has contracts with two
organizations dedicated to Open Data , these include OpenGov (Interesting Financials data) and
Junar portal , wh ich is directl y connected to the Cupertino Budget Systems . Through our GIS
division , Cupertino also has sharing agreement with Waze in order to share data on Road
Closures.
a . The TICC reviewed possible city issues that can be taken up on priority. Of these issues
was Traffic management program. They thought that it would be a good idea to invite
David Stillman, Traffic Engineer, to future meetings in order to discuss various initiatives
and ideas. This is an action item for Rick Kitson. The TICC would like to understand
what data is collected on traffic now and what is being planned for the foture . David
Stillman can also provide information on public parking spaces. Again they would like to
what the current plan is and what they are planning for in the future.
b . The timing of the Hackathon would be dependent on the Library Foundations Hackathon,
which is scheduled to fall on June 6 , 2016 . An idea would also be to co-sponsor with the
Library. They would use the experience with the Library hackathon in order to design the
TICC hackathon . They pointed out that National Hackathon Day is June 3 , which may be
too early, so it may not be possible.
5 . Commission Vice Chair Chavan provided the TICC with an update on Smart Cities. Cupertino
Mayor Barry Chang requested a meeting with Commission Vice Chair Chavan the last week of
February. A follow-up meeting is scheduled to occur around March 4 1
" in case the Mayor is able
to discuss with the City Manager. Rick Kitson also suggested keeping other council members and
the Vice Mayor informed as well.
OLD BUSINESS:
NEW BUSINESS:
6. Regarding the Community Outreach Education Program, Commissioner Deshpande provided
updates . She said that a session for Teens is being planned ; it will be titled "How to be Safe on
the Internet". Currently an agenda is being drafted and speakers are being sought out.
Commissioner Deshpande said that they were going to reach out to the Public Safety commission
to collaborate and assess common meetings .
REPORTS:
7. No repo1is were provided on the Mayor 's meeting with the commissioners.
MISCELLANEOUS
8. Reviewed Activities Calendar
9. Reviewed Action Items, and provided updates .
ADJOURNMENT
Commission Vice Chair Chavan moved for adjournment. Commissioner Desphande seconded the
motion. Vote 3-0 Meeting adjourned at 8:33 pm .
SUBMITTED BY: