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Exhibit CC 05-03-2016 Item No. 4 City Council 2016-2017 Work Program • 2016/2017 City Council Work Program CC 5/3/16 Item#4 PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS IMP CITY MANAGER'S OM , _ . lib. Pursue legislation to correct our ,..d. Member- 1 pri,, A./ERAF inequity allocations. 1()up worked with Senator Beall's staff to course of five years and is expected to bring an lobby CA Director of Finance, Micheal Cohen. additional$1.4 million annually when fully As a result,a fix to the TEA property tax implemented. inequity issue was included in the FY15-16 Budget Trailer Bill. !ii .,t :., .ornprehensive Developmeh, _,L u,1y is complete and is scheduled to gc _ , , 1 11' i i , Ie wed every 5-7 years. vices fee study. Audit Committee on March 21st .1st review in 2007. PUBLIC AFFAIRS 1) Explore and develop new Project specifications for in-house Mobile 95014 launched in December 2011 for IOS,,, on-line/mobile applications to better development of Mobile City Hall approved Android are complete and available on Googlepla\ inform and engage the public on civic developed Development-and deployment and the App store. issues. complete. a. Generalized City mobile portal similar to Rancho Cucamonga's RC2GO. h. On-line Interactive Budget h. On line game budget game not funded. ' of funded so it has been removed from work plan. RED =added items BLUE BACKGROUND = new projects 1 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 2) Develop a strategy for improving _ - _ .. - : - AT&T and Verizon . - :. : : . . . - cell phone coverage(with PW). . ' . .. . . .- : application and lease approved .. _ . - . . : : : : - _ -. -. - in 2015. Installation expected in 2016. -. .- . . ' - : - - . . . : .The Civic Center Tower installation has been approved by Council. 3) Extend fiber to the Service Center. The Service Center is one of the last Project would was included in Mary Ave. streetscape remaining city facilities not interconnected by project which was rejected by City Council. A separate Fiber fiber optics. request will be included in the FY15/16 16/17 CIF. budget for project. 4) Implement Virtual Desktop or Virtual Server,application and network Implementing Have implemented phase 2 of VDI, Private Network software.(VDI) infrastructure to support virtualization have including installation of W-140 virtual desktops been installed.Desktop replacement modules for city employees and counci.lmembers. Currentl) have been delivered to the city. valuating effectiveness of program. ) Implement a new Technology Plan. Use Technology Working Group and TICC , . for project and strategy review.Cloud-based . Priorities identified for new email solution identified.Cefit-inuiligto hief Technology Officer. IT Assessment report completed. 6) implement a new agenda Project went live on 2/15. Project Complete management system(Granicus Legistar) and Legislative Body webpage(InSite). RED=added items BLUE BACKGROUND = new projects 2 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 7) Enhance GIS data resources and - •-. : -. : : - • . Demand for accurate, acce:r-iblc,timely and information access for employees and community. : ::: . : .: .--•• .- --::' - : -- :. '. • _. - _. ._• . . _ - .•--.Test and work with . , . _ - _. . _ . - • - . Magnet CSI team on internal and external mapping . .:. - . : ' • _ : ._ _ - : applications.Implement and train Grounds and Traffic • -- _ _ . ••, . . _. • . •_. ---•- . signal Divisions on Cityworks. Post and Evaluate RFP . - - • • . . . ' - •. :. _ proposals. to that public can access CIS data. Replacing NlapGuide(internal City-wide mapping pplication)and public Property Information pplication with Magnet. Expanding -upertino's GIS-centric asset management -'stem to include the Parks Grounds Division and Traffic Signals group.Currently refining datamodels and building asset inventories for these groups.Developing GIS Strategic Plan RFP. RED=added items BLUE BACKGROUND = new projects 3 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 8) Enhance Community Engagement Demographics subcategories within the City - . . - . : : .: '. _. . : . - - . through social media tools. ; _. . '. -- _ _ . _ . -_ :-' _ . - -- . In order to : . . . . - . -. _ further our success we are going to continue to enhance • interdepartmental coordination and participation. We Eemnitiftety-.-"Through the use of differing will also increase the use of social analytics to improve social platforms, the City is not only able to communications practices. disseminate information more effectively,but also respond to customer inquiries at a more rapid pace. This space is continuing to expand through the use of paid advertising n broaden our reach to not only members within the community,but outside as well. )) 111,1 « , t <i recu,n,nendations of the Priorities have been identified and initial :.mate a Genu ai invert ors o"a oitiriti l onr 2015 Communications Assessment. recommendations have been implemented, platforms and channels. ncluding creation of a citywide Communication Working Group. RED=added items BLUE BACKGROUND= new projects 4 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS ECONOMIC DEVELOPMENT 1) Streamline city web content for new •. •: -• .- :. :• :. :•- Will continue to assess the needs of businesses and add .usinesses. . ' • _ . ._ : "- _ - _ . . _. -- helpful resources. Work with the City's Public . ." ._. • ' - - _ • • Affairs/Communications team to redesign the • -- _ :: Economic Development webpages within the Citywidh • website enhancement. business newsletter;links to 2013 demographics, Eats 95014,and other Oranee. Develop an integrated approach for outreach and marketing to brokers, business owners,and others as a center for innovation and the heart of Silicon Valle) Also provide existing and prospective business owners with resources available through an easy to navigate business website. ) "How to Start a Business in Update resource information booklet as Ongoing. Cupertino"pamphlet(in multiple needed. Will be including additional languages). resources provided by the Cupertino library. RED=added items BLUE BACKGROUND= new projects 5 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS I 3) Seminars for new small businesses Host third annual Small Business Symposium Will continue to seek outreach opportunities to reach (held in multiple languages). diverse population.Looking to host business e.'-. -- :• •.• t ' " ' .-- " workshops or"Lunch&Learn"sessions on a quarterly basis in collaboration with the Cupertino Chamber of :. . : Commerce and the Cupertino Library. (presented in English and Chinese). Host the fourth annual Small Business Symposium in early fall. Co-sponsor the Chamber AABC "How to Start a Business"seminar(presented in Chinese) in May 2016, monthly small - business workshops with the Chamber and Cupertino Library,Silicon Valley StartUp Cup,and host guest speakers. 4) Outreach to local businesses, Conduct site visits and meet with local Ongoing. prospective business owners,and businesses to understand current business brokers. environment,as well as provide resources and information for business sustainability and growth. Provide consultation meetings to prospective business owners. Meet with retail and commercial brokers to share information and better understand leasing activity. 5) Increased coordination with the Holding regularly scheduled bi-weekly Will continue to meet with Chamber staff and board to Chamber of Commerce. City-Chamber staff meetings have been strengthen working relationships and co-sponsor effective in discussing upcoming issues,as events. well as identifying ways in which to collaborate. RED=added items BLUE BACKGROUND= new projects 6 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS gm6) Launch a "Shop Local"campaign. "Shop Cupertino"message is-printed on :-- : •-•- ' - "--: : _ e'.-- _ :• =.-:" City's reusable bags and ordinance signage.A campaign utilizing Eats 95014 and Cupertine At A formal campaign plan is under development. Glance apps. Draft a comprehensive campaign as part Promote local businesses through"Eats of the Economic Development Strategic Plan. 95014"dining guide app and."Cupertino-At- A-Glance"website. 7) Enhance business access to city GreenBiz and emergency preparedness ongoing. services including GreenBiz and information for businesses have been emergency preparedness. included in the"How to Start a Business in Cupertino"booklet.Program pamphlets are also regularly distributed at events and meetings with businesses. Economic Development newsletter(BizBuzz)continues to feature a certified GreenBiz,as well as promote trainings and events. ic8) Work with Economic Development In progress. : . . . . _ _ - .•: Complete plan,working with Economic Development ommittec to prepare an Economic : : : :.. Committee and Chamber. Development Strategic Plan. Work with 2015. Staff is working with consultants on consultants to finalize and present to potential strategies and action items. Draft City Council an Economic Development EDSP planned for City Council review in the Strategic Plan(EDSP)for Cupertino. summer. 9) Explore the viability of establishing a This is a potential action item in the EDSP as Possible details and action items to be included in the small business development center a means to retain and grow small and finalized EDSP. within the City of Cupertino. midsize businesses. RED=added items BLUE BACKGROUND= new projects 7 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS SUSTAINABILITY DIVISION 1)Budget for and Implement the City's Staff are preparing the following for Council On Tuesday,January 20,2015 Cupertino City Council Climate Action Plan(CAP). review as part of the FY16/17 proposed unanimously adopted Cupertino's first Climate Action budget: Plan. CAP Implementation will follow the timeline • • : . :. ,- . -: . . -: - and framework provided in Appendix C of the :- : ---- - •- - : :. . -- -- document. Near-term(2020)measures are outlined in CAP measure implementation progress this year's work program below(identified as CAP- tracking procedure and process that is simple Measure Category-#). and streamlines data collection and reporting of CAP measures. • • Annual metrics and report to Sustainability Commission and City Council. • CEQA checklist to determine future project consistency with the CAP for all departments to use for public and private projects; • Community and municipal operations Greenhouse Gas(GHG)inventory using 2015 data,and analyze progress towards reduction goal of reducing GHG 15%below 2010 baseline by 2020 targets. RED=added items BLUE BACKGROUND= new projects 8 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 2) I.aunch and rticipate in Study the As directed by the Climate Action Plan, the Staff anticipates providing the following services to tht a regionalII City engaged in a process and cost-sharing Authority through October 2016:executive recruitment Community Choice Energy Program agreement with the cities of Sunnyvale and and human resources,community outreach and (CAP Measure C-E-7). Mountain View,along with Santa Clara engagement,contracting and administration(as County,to initiate a feasibility and technical needed). All staff services will be fully refundable to ,,turfy to learn the costs and benefits of the City via a services agreement/contract utilizing pursuing this type of energy procurement funds provided by all agencies participating in the model for our community.Results are Authority. - :• - - - - -- favorable and Council elected to move : , . . -- -- - - • - forward in participating in the Silicon Valley : - • : . . . . : - -- .- ' ' - -- -- Clean Energy Authority(launching April Council's consideration of advancing a technical study 2016). to further evaluate CCE launch implications for our a JPA to oversee this and CCE subsequent work. I 3) Redesign GreenBiz and residential The City is working with AmeriCorps to Through neighbor-to-neighbor competitions,and energy efficiency and water conservation evaluate its current residential energy Cupertino's Do-It-Yourself(DIY)toolkit (now programs to reflect current industry best efficiency and water conservation programs available at libraries countywide!),HouseCall practices(i.e.behavior change, and will develop a proposal for Council participation increased to nearly 500 homes and- sustainability and resilience activities) review that will remodel these services to $100,000 participating household savings. Similarly, and achieve CAP objectives(CAP take advantage of current rebates and GreenBiz enrolled-50 small to mid-sized businesses, Measure C-E-1,2,3). financing options,regional partnerships,and engaged 350+3AA+small businesses in sustainability new hardware and software applications. practices,received three unique awards and associated GreenBiz is also undergoing redesign grant funding,was selected as a California League of through in-house staff as part of the ities Helen Putnam Award finalist,and was recently program's Green Business Challenge selected to host a national Green Business Challenge. participation. RED=added items BLUE BACKGROUND=new projects 9 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 4)Grow CAP-related data gathering and Sustainability Division staff benchmarked In an effort to both confirm past utility conservation .analysis by fully developing Fully energy across municipal facilities and parks project's success and further gauge municipal energy . develop the utility costs accounting using EPA's Energy Star Portfolio Manager and water savings opportunities, staff are evaluating program and evaluate associated staffing (as required by AB1103)and separately cloud-based enterprise carbon accounting software needs(CAP Measure M-F-3). constructing an Access Database of all water tools that can also serve as a CAP tracking tool. utility accounts. - - . : - ' : , .• .• • - reports for the Public Works Department.This will allow the City to improve tracking of municipal building energy data by developing an system to track consumption data by facility(CAP Measure M-F-3). 1 � ,iaff on workplace lncre se information on sustainability Revisit green team initiative and additional environmental actions and related CAP activities and utilize internal online intranet forums/tools to rally staff support and engagement to measures through community-based to disseminate information to staff on elevate behavior change focused action across the social marketing campaigns and rel h .ommuter benefits,bike fleet,electric pool agency. ommunity engagement efforts. .ehides,environmental purdlasing policy, Ake lockers, and other sustainability related programs for city staff. (CAP Measure M-VF- &3) RED=added items BLUE BACKGROUND=new projects 10 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 1111101.0 1)General Plan Amendment to review Project was authorized by the City Council in --- _ _ • - - .- - - - • - land use alternatives that include options March 2013. Council adopted General Plan Council adopted Housing Element in May 2015. for City-wide development allocations except for changes related to Development Council adopted policy for authorizing General Plan (office,commercial,hotel and Allocation,Heights at Gateways and Nodes amendment applications in September 2015.General residential),as well as building heights and a proposed Community Benefit Program Plan text amendments with community group input and densities for corridors,special in December 2014. adopted by Council in October 2015. centers,and seven study areas,including the Vallco Shopping District. 2) Heart of the City Specific Plan Council provided direction in August 2013 to Proposed HOC street side setback amendments to be Amendment for clarifications to the study side setbacks and residential density farted in Spring/Summer minimum street side setback for projects. 2017x. requirements. Project was on hold until after to L ulk of the \lethod for calculating Residential density was revised as part of General Plan/Housing Element process on Fiscal Year December 4,2014. 2017/2018. HOC street side yard setback amendments. 3)Consider art amendment to the -- - - . ; .• - .- . General Plan Housing Element ` -- ; - ` • - - -•• - - - - •. - (2014-2022)to accommodate the most 4,2011. place in March,April and May 2015. Final Housing recent ABAG RHNA allocation. Element adoption was has to be completed by May 31, 2015. 4,2013. RED=added items BLUE BACKGROUND=new projects 11 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS February 5,2015. 4)Review parking requirements for In February,the Planning Commission •- ... _ - : _ • ' - various land uses in the Zoning recommended adding the project to the ' .. ordinance. upcoming 2014-15 work program. Revise ordinance to conform with new laws reducing parking requirements.related to affordable housing and projects in priority development areas ,and transit. 5)Update Conceptual Plans(North De Suspended pending results of citizen Anza and South De Anza). initiative. 6)Implement"paperless"permit Software under development by CSI Magnet : --. - :- -- :- - - - application system. in consultation with Building,Planning, expected in February/March 2015. Project Internal Public Works and Finance. final live roll-out expected by 3rd quarter 2015 completed in January 2016.Anticipated launch date foi external portal is Summer/Fall 2016. --- - ---- - - -- - - - - perf 7) Draft Nexus Study and BMR Housing -• ; - - - - - - - : : -- �, a)Update Below Market Rate(BMR) Housing Mitigation Procedural Manual . .. . - . .._. .. , - - - - . and Nexus Study. Asseeiates:Council adopted new BMR fees May 2015. and an updated BMR Housing Mitigation Procedural Manual in May 2015. RED=added items BLUE BACKGROUND = new projects 12 Projects completed in years prior to 2015/2016 have been removed • 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS b)Update BMR Housing Administrative DraftBMR Housing Administrative Manual Manual. un rt. Housing Commission - +pdated BMR Housing Administrative \lanual in September 2015. 8) Evaluate a "Teacher Housing"project added this item as part of Strategy 10 to the . . .. .•. - 2: . . . .- ' - . _ - __ •. in partnership with a non-profit Plan(2014-22)Housing Element as - - -- - - - - - - • = -r. developer. a ongoing effort to work with school i i stricts to identify surplus or underutilized properties for teachers. 9) Revise Private Tree Ordinance(to Revised Tree ordinance adopted by Council Revised ordinance in effect as of January 2, 2015. on December 2,2014. 10)Continue to work on the Parkside • .= -:• ' - '-- • • ':- Trails project on a 43 acre hillside Preparation of FIR anticipated to begin February 2015. prepared and circulated in August 2014. . . _ •- . . . . .' pied. casements over a park parcel and • : :. _. -- _ . . _ . . e EIR December 2014. Preparation of EIR pending receipt of revised • - -• : • - • , ' • -.- 2015. .2015. Project withdrawn by applicant. 10)44-)Apple Campus 2 project Council approved project on Oct.15,2013 Tantau Parking Garage Architectural and Site Approval anticipated by summer 2015. RED=added items BLUE BACKGROUND = new projects 13 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS i'he Main building,parking structure,a4- Occupancy for Phase 1 anticipated by Fall/Winter Theater and Fitness Center under 2016/17. construction. Fitne s Center to shortly.Architectural and Site Approval for remaining buildings on Phase 1 -outdoor dining stations,reception buildings, maintenance buildings etc.anticipated spring/summer 2016. Street Improvements at ramps at Wolfe and I- 280 and Lawrence and I-280 are due to commence shortly and be completed b� spring 2017.surrounding sitc under fall,2015. Phase 2 Architectural and Site Approval approved construction underway for one office building,two R&D buildings and a secondary parking structure. 12)Main Street Project Buildings for office,retail and parking garage kcicw of Park by Parks and Recreation-Ce iscion complete held on February 5,2015. (except for large format Retail pads). Hotel and Loft apartments under construction. RED=added items BLUE BACKGROUND= new projects 14 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS ,application for Park,art feature and P- : P. , P- .• : . - - .: . -- - .-: •. . " .' :.' . . _ _ _. . Council expected in April/May 2015. suited- March/April 2015. Public Art package approved by thi Fine Arts Commission(FAC)on 2/29/2016.Further refinements to the art package,such as proposed lighting of the art work,to be reviewed by the FAC prior to issuance of building permits. Application for Catcway feature yet to-be submitted. Expected by May 2015 13)Vallco Shopping District Specific As part of the December 4,2014 General Plan • :_ ' - - - - I'lan amendment,the Council authorized the preparation of a Specific Plan for the Vallco 2015. Preparation of Draft ElR placed on hold a l Shopping District. Applicant submitted an +pplicant's request. ,)ppIicabon in September 2015. rp .lected as a Housing Priority Site in May Project under review and environmental documents 5 with adoption of the Housing Element under preparation. Anticipated that Planning h an additional capacity of 600 units above Commission and City Council hearings will take place •existing 342 units on site. Summer 2016. ,plicant applied for complete levelopment of site with 942 units in late iy 2015 RED=added items BLUE BACKGROUND=new projects 15 Projects completed in years prior to 2015/2016 have been removed • 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 'vial Pb lousing Priority Site in May Pr( r oilmen I. Development '.015 with adoption of the Housing Element. Anticipated that Planning Commission and City Council hearings will take place in Summer 2016. applicant applied for complete redevelopment of Marina Plaza and Aandarin Gourmet sites in September 2W 1+Implement a Young Artist Award The Fine Arts Committee(FAC)drafting the :. . -•.- -- - - . -e - . = ---•- • - Program. adopted and thc program. The Commissioners proposed a budget implemented the Young Artist Award increase of$300 for the Young Artist grant award,$150 program for award plaques and$800 for outreach and display programin FY15/16. Artists in three age materials. categories received awards at the February 2, 2016 City Council meeting. h) 15)Implement General Plan Strategy City Council to review option of allowing the LU-1.3.1 by preparing an ordinance to Community Benefits Program in General Plan : _ -• .: . •' •-••- - = :• - • - codify the Community Benefits Program. in March 2015. mid 2015. Instead of a Community Benefits Program in the General Plan,the Council adopted a policy and procedures to authorize projects that propose General Plan Amendments in September 2015.This policy allows consideration of Voluntary Community Amenities proposed by applicants as part of the authorization process. Create a digital/on-line fibril Will require an approp art-tint . current and industrial planning ._iocuments. 18) *Update the current Municipal Cot to allow urban bee-keeping. RED=added items BLUE BACKGROUND=new projects 16 Projects completed in years prior to 2015/2016 have been removed Item added at 3/15 study session 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS PUBLIC WORKS DEPARTMENT 1)Prepare Sidewalk Plan Update Request funding for plan for FY2016-17 Begin study in fall of 2016. Pedestrian Transportation Plan a. Review ADA Transition Plan a. ADA Transition Plan update to City .. - : -. -: -. ' - ----- - ':- :-. omplete provisions. Council by 3/3. b. Develop strategy to advance sidewalk 19:Anticipate were effort in spring of 2415 fee Reimbursement ordinance amended.Neighborhood improvements and right of way code review. meetings expected to occur 2016. acquisition ahead of development. c.Consider Safe Routes to School and Continue to scan fee aey potential funding On-going other funding sources. sources to promote sidewalk development. d.Complete a Sare Routes to Schools map noting sidewalk gaps Complete e.Update Bicycle Transportation Plan e: This will update narrative of the plan and- -. • _ - . - . .. . . _. . and include feasibility study on Class I provide a longer term vision. Alta study is consultant in summer of 2015. Study will come to Cit. Bike Lanes. underway. Council in May FY 15/16. 2)Implement recommendations in 2l' in scheduled to be adopted by City Council Staff will be requesting funding for the FY16/17 budget •icycle Transportation Plan May,2016 to begin hike plan implementation. Projects will likely include a mix of near-term improvements, longer-term studies,and educational and encouragement campaigns. RED=added items BLUE BACKGROUND= new projects 17 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 3)2}Develop a Traffic Impact Fee Initiating prejeet.Funding approved via 2013 The Mobility Element of the General Plan,Policy M- Program 16 Mid-Year Budget. 10.1 and M-10.2 direct staff to develop and implement a.Issue RFP and hire Transportation a citywide transportation improvement plan necessary consultant to accommodate vehicular,pedestrian and bicyde b.Develop a transportation transportation improvements to meet the City's needs, improvement plan and to enact a transportation impact fee for new c. Establish and enact a transportation development to ensure sustainable funding levels for impact fee the Plan. •i Extend fiber optic communications to Public Works will submit project for staff will prepare plans and specifications,and bid ale City Service Center on Mary Ave. consideration in the FY16/17 CIP. project once budget is approved. .ee also Public Affairs#3) 3) 33 Implement programs to preserve FY14/15 funding of&5M Midyear adjustment Annual funding of$6.5M is needed to maintain current and enhance pavement condition of $7.5M and FY15/16 funding of $6M pavement condition.With arterial &collector streets in throughout the City. increased the overall pavement condition very good condition, FY15/16 FY16/17 projects will index of the street network from 63 to 67 70 focus on residential streets. Timely preventative out of a possible 100. maintenance saves dollars in the future. Funding of $8:51 56.5M for FY 15/16 FY16/17 will be requested. :- ',- - : ,- . - :: . -: '•• - - Prioritizing compliance with Litter Reduction mandates of 40%by July 1st;70%by 7/1/2017 and 100%. the new requirements of the City's by 7/1/2022. ;toren water discharge permit. RED=added items BLUE BACKGROUND=new projects 18 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 6) }Comply with State solid waste City and service provider are exceeding the - : - - • : - : = _• diversion requirements. Implement and diversion requirements of AB939.Regi g -• :•.- • : " • - -: - . - • : `• :- - enforce the State's requirements for in April 2016, AB 1826 will require busincoocs . -- . . ..• ..-• -. - -- _ :- - : ,.. -. commercial recycling and commercial organic waste recycling. generate less organics occur beyond 2016. :. _ - - - Cupertino municipal code required . . - .- •- - • . • .. .. - -- .. Stat businesses that generate more than 8 cubic will begin assisting and preparing multi-family yards per week of organics to recycle organic establishments to start recycling organic waste by July waste by September 2015 and businesses that 2018.Organics recycling by businesses and multi- generate 3 cubic yards by Jan 2016,several family sites will affect diversion amounts.Diversion is months ahead of the State's mandate for the a performance factor of the franchise agreement. same thresholds. Changes to diversion requirements have the potential to increase solid waste collection rates that are considered and approved by Council. 7) 6-)Conduct audit of solid waste Audit establishing baseline expenses for 2010 Franchisee has submitted rate request increase for franchise agreement. and 2014 has been completed. Agreement commercial accounts.Council will consider this '. . .. _ : . . '. _. - request as early as April 2016. service provider. ,rogram elements of a new to audit has been completed to determine Conduct study of opportunities and programs that tranchise agreement to stay competitive ongoing costs of current programs and would prevent waste and increase diversion from h current sustainability trends and recycled organics processing. landfill. hnology. RED=added items BLUE BACKGROUND= new projects 19 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 9)-7) Review Fleet Management policies Public Works,Finance and Sustainability staff Evaluate City-wide fleet vehicles that may be coordinate all new fleet purchases. Fleet use considered for replacement. Update of fleet use and policy development i5 an ongoing process. a. Update Managed Vehicle P:: --.' - . : . : .- ' . - l:valuate feasibility to transfer existing vehicles within Replacement Program. :. : ' : the fleet so that purchases,if needed,are more alternatives.Two Building Dept.vehicles environmentally conscience. replaced with Hybrid/Elec.FY 13 14.Two all electric and six plug in hybrid vehicles were added to the fleet in FY15/16.One all electric is utilized as a City Hall pool vehicle. i. Consider complete lifecycle costs. In Spring 2015,the Library and the Service By Spring 2015,the Service Center will have two Center added two and four electric vehicle electric vehicle charging stations. charging stations, respectively. ii. Evaluate vehicle/equipment sharing The two year equipment sharing agreement Similar opportunities may exist with other West Valley ith other agencies. with the Town of Los Gatos and City of Cities. Campbell were renewed in FY 15/16 iii. Evaluate alternate fuel vehicle Staff completed an analysis of alternative fuel This alternative fuel vehicle strategy also guides the . feasibility for Service Center vehicles vehicles to inform the FY12/11 FY13/14 City towards additional fleet best management (electric,hybrid,battery systems to Vehicle Replacement Schedule(VRS).This practices (e.g.fleet right-sizing,developing vehicle eliminate long term idling) (CAP document contains a tool to enable similar vocational specifications) that will be advanced as part - Measure M-VF-1,2,3). assessments during each FY VRS. of this year's VRS and updated environmentally preferable procurement policy. -v. Evaluate feasibility to transfer Was feasible with all six purchases of green agoing existing vehicles within the fleet so that vehicles in FY15/16 purchases,if needed,are more environmentally conscience. RED=added items BLUE BACKGROUND= new projects 20 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 10)-8-)Develop a citywide alternative fuel The City's Sustainability Division partnered This fully-funded project will result in the (including charging stations)siting plan. with Santa Clara County to apply for a development of an alternative fuel siting plan for the Siting plans will identify appropriate Strategic Growth Council,Sustainable City(electric vehicle charging stations and hydrogen locations for Level 1 (slow charge),Level Communities Planning Grant to complete this fueling stations to be considered),along with fleet and (fast charge)and Level 3 and DC(rapid work at no cost to the City.The County was personal vehicle policy and incentive proposals to be charge)stations in the community(CAP awarded the contract to move forward and a advanced at the regional scale. Staff will share updates Measure C-T-7 and M-F-1). work plan is being developed to advance this with Council in the coming months on progress and effort in all partner jurisdictions. outcomes of this multiagency collaboration. i-9)Develop Civic Center Plan o. Financing Plan 10/21/14, including a new replacement City . - ' - •, '.- - : . : •. - : . - •. , • b. Solar/alternative energy options c. Enlarge Library Story Room Include a Sister City Directional and Study is underway for the Plan.On July 7, Phaco in FY15/16. The Civic Center Master Plan project Mileage Marker within Plan 2015, Council approved the Civic Center is complete. Should Council direct staff to implement Master Plan. On August 18,2015,Council the plan in the future,the work will be tracked as considered whether to fund an architectural another project. services agreement and did not approve the agreement and directed staff to provide more information on financing options for implementing the master plan. On November 17,2015,Council considered and discussed the Report on Lease Financing and directed staff to 1)explore options for cost of $40 M.2)explore an option of leasing 40,000 sq. ft.,and 3)explore possibility of building the proposed project for half the cost. On December 10,2015,Staff transmitted a report to council members outlining project deliver\ options. RED=added items BLUE BACKGROUND= new projects 21 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 12) Develop an alternative for an present alterm i ern, .:mergency Operations Center at a FY 1h/17 zicility other than City Hall. ._.; 10)Implement major CIP projects a. McClellan Environmental Education a.: .. . -••• -- - - Center(EEC)and Blacksmith Shop construction contract in April 2015. Complete b. Monta Vista Storm Drain _ -- a . . .. _ .. - _ . begin construction in April/May 2015. Drain project in August 14,2015(before start of school in Tri School area). Complete c. Bubb/McClellan Storm Drain . ':- . -• . . .: .' - . - . :.•• ' F—Construction of Bubb/McClellan project will beg s by the start of the 15/16. i oniplete d. Quinlan Community Center Interior . .- . . - - - .-- -- - d. Refresh work begins in the building Feb.9th; Upgrades a ain-Pecemb completion anticipated in April 2015. Complete e.Sports Center–West Side Courts "-• _ . . -- ' . . . . :. • !- •• - Improvement(sport court,resurface 5 : • - . - ---• . -: Complete tennis courts,install lighting for 3 courts) : -• •--• - ' - - • - -- • •- foothill/Cupertino Road Storm Drain f. Design for the Foothill/Cupertino Rd. f. If authorized in the FY16/17 C1P,construction of storm drain project will be complete June Foothill/Cupertino Rd. storm drain project will begin 2016. by July 2016.All work will be completed prior to the start of the 2016 wet season. ;.Sister City Directional and Mileage g. Design is complete. g. Anticipate installation before the end of FY 2015-16 Marker at Civic Center RED=added items BLUE BACKGROUND=new projects 22 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS aids.Work will be h. .pi 'i��ct r I plemented in two stages over spring and ,1 seasons to align with facility service ,oration. ,junta Vista area sidewalk i. Consultant has been selected and initial I. Anticipate bid in spring 2016 for summer provement projects: Pasadena Ave. research and survey work is underway. construction start. blic Improvements lackberry Farm-Splash Pad ,chedu.led for spring 2016 start of design. j. Upon approval of the Stevens Creek Corridor Master bject to approval of the Stevens Creek Plan, this project will be initiated if included. rridor Master Plan,this project will be t is ted. :1k.Clellan Ranch West-Green Parking Install durable pervious surface-meadow- k. Anticipate fall 2016 construction, upon authorizatio .sue,for alternative parking for staff and of construction project funds park users. Initiate planning and design in spring 2016. Lorm Drain Master Plan Update I. Conducting survey of existing system and 1.Anticipate start of master plan calculations in collecting data. Anticipate completion of thi- -ummer 2016 with goal of completion by end of C' • phase in summer 2016. 016. 14)44}Develop a school site pedestrian- Fulltime Safe Routes to Schools Coordinator a. Develop strategies based on other cities'best Like-traffic safety program. approved at the March 1 Council meeting. practices. =• -- . • • --- - .. •_ _ -• - - . . . _ b. Establish staffing nccd. - - ' - - -- - • - _ . • _ - . c. • . . . _ . -. - _ rep rd ing safety. I Negotiate new Joint Powers Existing agreement sunsets June 2016 Negotiations under way. r,reement with Cupertino Unified !loot District for shared sports fields Conduct comprehensive audit of City Current lease agreement expires in 2022. Audit may be complete as early as June 2016. ,le water system. ON AND COMMUNITY SERVICES DEPARTMENT RED=added items BLUE BACKGROUND = new projects 23 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 1)Stevens Creek Boulevard to McClellan Community Outreach complete.3 concepts MIG is completing its analysis and mitigated negative Ranch Road Preserve Master Plan have been presented to the P&R Commission declaration(MND)report for the corridor project. Will (includes Stocklmeir,BBF Golf Course, &City Council. - Council be presented to Council in late Spring 2016.Gnee- BF Picnic-Swim;McClellan Ranch; recommended areas for study to MIG/Staff on •-:-- --- --- --- . - -- -: : -- :- - ' , - ' McClellan Ranch West) Report scheduled for Parks&Rec •:. _ - -: : : : . -- . - -. . : e .: ! - Commission on 3/3/16 necessary given current council direction. )Sports Center Improvements: . . . . - - . c. Repair the Sports Center leaning c.-f.CIP projects(4)in design and Tennis Court re-surfacing for the east side to start A f>n, retaining wall. mien Complete 2016. . . . • : • - . -- : - - -- - - --- id. Construct the Sports Court. (:,t2,also Public Works#13e) e. Start the tennis resurfacing project (see also Public Works#13e) f. Light the Stevens Creek Boulevard west courts(see also Public Works#13c Expand Blackberry Farm operations to Council directed MIG and staff to not expand Project canceled en-held as of 2/3/15 65 days/year operations on 2/3/15 RED= added items BLUE BACKGROUND= new projects 24 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 4)Continue to restore the Stocklmeir Orange trees were harvested in 2013 and Use of the entire property(gardens,house,orchard)is legacy farm pruned&harvested in 2014 on 2/14/16 with being addressed in the Corridor Master Plan. Rotary produce going to local food banks.Ne- has proposed (2/19/16)to refurbish the house and • ! - surrounding grounds,exclusive of the orchard. no longer ncce.zary. Estimated fruit produced in 2016 is 4,000 lbs. Full implementation pending City Council approval of Corridor Master Plan FY 15/16. 5)Investigate and replace the recreation RFD draft in progres . Staff is assessing RFP will be issued March 2015. Efficiency audits registration software with a cloud-based Wiens The PerfectMind Contract planned on key processes in March. Discovery phase software version to be accessed at any was executed on 2/1/16 to start with completion Spring 2017 - City facility. - 6)Install a splash pad at Blackberry Included in FY 445 15/16 CIP. On hold pending completion of the Corridor Master Farm pool area. (see also Public Works Plan item #13j) 7)Expand and integrate Block Leader, All three programs have been moved to the These programs will be reporting to the new Busin( Neighborhood Watch,and Disaster Recreation and Community Services =id Community Services Division. Preparedness Programs. Department,including the Sister City program. 8)Utilize Block Leader Program to Next Door"To date,47000 6,000+residents Block Leaders will be involved in the City Wide Park provide"grass roots"notification to use the site.On-going meetings to educate the Open Space&Recreation Master Plan as well as thf' residents of Community Development Block Leaders on City Services have been Parklet pilot program. and/or Public Works projects. well received. 9) Implement an ongoing,active Implement monthly meetings.partnership with Public Works to _ identify improvements and enhance our .Public Works has In neighborhood parks,including an been an important contribution to the City Wide Park ongoing park maintenance schedule and Open Space&Recreation Master Plan. Park Master Plan. RED =added items BLUE BACKGROUND= new projects 25 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS Mutually agreed to maintenance standards being established with improvements identified by park. Potential CIP projects will be identified in order of need. 10)Explore potential of partnerships Initial outreach meetings started in 2/14 2/15. Staff is meeting regularly with the Library and YMCA. with the SCC Library,YMCA, Rotary Projects in Progress: Adopt a Garden EEC Staff will coordinate with other entities to expand and other groups to enhance/expand Turtle Pond programs and reduce redundancies through programs. partnerships. 11)Facilitate a City-wide survey of users Will be addressed with the Corridor Master • - ' - - - -:- - =• •-- and potential users to identify the Plan . Will be Quafter-20167 Corridor MP report-Spring 2016. facilities and programming needs of our addressed with the City Wide Park Open City Wide Park Open Space MP Kick off 2/15/16 community. Space&Recreation Master Plan.CUSD has CUSD can no longer accommodate a batting cage at a)Explore potential location for a cricket offered an exclusive location in Santa Clara Collins School. batting cage. for cricket. 12)Negotiate a new agreement with the Contract approved July 2015.Sheriff has re- SCC Sheriff and assist in the task force to negotiated their lease at their current location. possibly relocate the Sheriff substation. 13) Increase Senior Case Management RFP and interview proce,6 complete. Easy- - --• --. • ---_ -= • - services to accommodate increasing . •. - -.- = . and the demand is increasing. demand. • --:- ' - - - - . ontractor . . . . _ . . . -. . . . Monitor case )ption could not be achieved. New Case loads and employee productivity. Manager hired on 8/24/15. Easy Plan has been selected as the contractor. Contract negotiations in process. RED=added items BLUE BACKGROUND= new projects 26 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS 14)Establish CIP ranking criteria for all Approved by the Parks&Recreation Common criteria will be used to recommend CIP to park capital improvement projects. Commission in November 2014. City Council. 15)Adopt a Corridor Signage Master Approved by the Parks&Recreation Project in Implementation Phase Plan. Commission in October 2014 and City Council in November 2014. 16)Prepare for the grand -- - - - - - - - - - • • Project complete by FY 15/16. Follow-up project for a opening/programming of the EEC and _ : .. . - _ working forge in the Blacksmith shop scheduled in Blacksmith Shop. e••-aner 284•57 Grand opening occurred on 2016. 10/28/15. Facility has been well received by our residents. 17)Adopt work plan for the Disaster Adopted by the Disaster Council in Council including: November 2014. a) After Action Report Sub-committees are formed report delivered to the Disaster Council 2/16. h) Ideal EOC location Quarterly reporting implemented c) Vendor MOU's in place d) P.O.D.distribution plan E.O.P.and Annexes IC) f) ARKnet WiFi from ARKS to EOC g) Shelter locations and logistics 18)Investigate acquiring and annexing • - - - -- •. . . '. - '--• • - P -.- . - - • : . -- _ . - = •= -- the Lawrence Mitty parcel as for a new .•• ••' ':• -. :•.' ••: -. :- - . Propose funding for east-side park and trail connector. Roads and Airports arc interested in acquisition and annexation from the City of San Jose in celling/trading the property. Staff to update conjunction with the FY15-16 CIP budget. Conduct Council on project status at 3/1/16 Closed -_ - - -• - - -Session.City commencing negotiations for Clara County and LAFCO Appraisals complete.Soils property acquisition. testing pending. RED=added items BLUE BACKGROUND= new projects 27 Projects completed in years prior to 2015/2016 have been removed 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS ADMINISTRATIVE SERVICES DEPARTMENT 1) Restructure the budget process and Annual budget process moved to City Completed. Moved back to Admin. Services, Adding document to increase transparency. • . .- ' - . Open Coy(See item 1t6). Completed. 2) Negotiate long-term _ - _ -•. - Current . - •_. _ _ contracts that are fair,financially contract term 7/1/13-6/30/16. Preparation for ' .. : . .: sustainable and competitive in the local upcoming Negotiations underway. November and December 2013. labor market. Comprehensive compensation study completed in February 2016. project. - _ Negotiation Kick-Off meetings scheduled for March. ;)*Pursue legislation to correct our TEA/ERAF inequity allocations. ' _ • _ . . _ . :•_ -:- •. t,.effect elutie Completed. in 2013.The task force has decided not to pursue in 2014 due to low probability of tiucct:ss. I-)&Replace the City's obsolete financia I • • ---- . .-- . .. _ - '.- software. software. PFP in process.Software Demos complete. schedule.Completed. HR Co live 4/16, time sheets to go paperless. 7,)6)OpenGov a)OpenGov Platform to increase - :- .- •-• -- - :. ::• . :: :: '. -. Post financial data after monthly closes to budgetary transparency and public data,Annual contract with OpenGov. have close to real time financial data for continued engagement. transparency and public engagement. RED=added items BLUE BACKGROUND= new projects 28 Projects completed in years prior to 2015/2016 have been removed . 4 2016/2017 City Council Work Program PROJECT CURRENT STATUS COMMENTS AND NEXT STEPS )OpenGov Budget Builder beta Reviewing budget process with OpenGov Schedule a meeting to review the status of the beta program.Department directors and staff developers to help design program to make program and when we can test it and give feedback. will submit proposals and narratives in our budget process more simplified and OpenGov,manage approvals and efficient. comments online,and create a consolidated view of the budget. 6)-7-)Prepare comprehensive Comprehensive Fee Study to go to City Fees to be comprehensively reviewed every 5-7 years. Development Services fee study. Council on March 15,2016. Last review in 2007. 7) Staff Training Bringing in NewWorld Systems(NWS)/Tyler Continued staff training and development throes'.' • Technologies consultants for continued webinars and training through CaIPERS, the trainings on FM and HR modules. Utilize Government Finance Officers Association(GFOA); Stanford intern to update procedure manual NWS/Tyler, and CalPelra that will increase staff for new ERP systems. knowledge and skills in order to enhance customer service for the community. RED=added items BLUE BACKGROUND=new projects 29 Projects completed in years prior to 2015/2016 have been removed