16-057 Alta Design + Planning, Consultant Services for Preparation of a Request to Experiement on Bike BoxAGREEMENT BETWEEN THE CITY OF CUPERTINO AND ALTA DESIGN+ PLANNING FOR
CONSULTANT SERVICES FOR PREPARATION OF A REQUEST TO EXPERIMENT ON BIKE BOX
THIS AGREEMENT, for reference dated ~~ , 2016, is by and between CITY OF
CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and Alta Design+ Planning, a
California corporation, whose address is 100 Webster Street, Suite 300, Oakland, CA 94607 (hereinafter
referred to as "Con sultant"), and is made with reference to the following:
RECITALS :
A. City is a municipal corporation duly organized and validly existing under the laws of the
State of California with the power to carry on its business as it is now being conducted under the
Constitution and the statutes of the State of California and the Cupertino Municipal Code.
B. Consultant is specially trained, experienced and competent to perform the special
services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement on the terms and conditions described
herein.
D. City and Consultant desire to enter into an agreement for Consultant Services for
Preparation of a Request to Experiment on Bike Box upon the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. TERM:
The term of this Agreement shall commence on the date this agreement is executed and shall
terminate on June 30, 2018, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit "A" entitled "Sco pe of
Services" which is attached hereto and incorporated herein by this reference.
3. SCHEDULE OF PERFORMANCE:
The Services of Consultant are to be completed according to the schedule set out in Exhibit B,
titled "Schedule of Performance 11
1 which is attached here to and incorporated herein by this reference .
C ity of Cupertino
Co nsultant Agreement
For Alta Design+ Planning
Page 1 of 10
4. COMPENSATION TO CONSULTANT:
The maximum compensation to be paid to Consultant under this agreement shall not exceed
Fourteen Thousand Six Hundred Seventy Five Dollars ($14,675.00). The rate of payment is set out in
Exhibit C, titled "Compensation", which is attached here to and incorporated herein.
Consultant shall furnish to City a detailed statement of the work performed for compensation during the
term of this Agreement. Consultant may submilj;JnOnl9)y invoices for interim progress payments during
the course of each phase, clearly stating as a miiu~h'fu. fhe total Contract amount, amount paid to date,
percent complete and amount due.
5. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the performance of this
Agreement.
6. STANDARD OF CARE:
Consultant agrees to perform all services hereunder in a manner commensurate with the
prevailing standards of like professionals in the San Francisco Bay Area and agrees that all services shall
be performed by qualified and experienced personnel who are not employed by the City nor have any
contractual relationship with City.
7. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created by this Agreement is that
of employer-independent contractor. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation and the express
terms of this Agreement. No civil service status or other right of employment will be acquired by virtue
of Consultant's services. None of the benefits provided b y City to its employees, including but not
limited to, unemployment insurance, workers' compensation plans, vacation and sick leave are available
from City to Consultant, its employees or agents. Deductions shall not be made for any state or federal
taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-
employee relationship from any fees due Consultant. Payments of the above items, if required, are the
responsibility of Consultant.
8. IMMIGRATION REFORM AND CONTROL ACT (IRCA):
Consultant assumes any and all responsibility for verifying the identity and employment
authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or
other federal, or state rules and regulations. Consultant shall indemnify and hold City harmless from
and against any loss, damage, liability, costs or expenses arising from any noncompliance of this
provision b y Consultant.
9. NON-DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are unacceptable
employer/employee conduct, Consultant agrees that harassment or discrimination directed toward a job
applicant, a City employee, or a citizen by Consultant or Consultant's employee or subcontractor on the
basis of race, religious creed, color, national origin, ancestry, handicap, disability, marital status,
pregnancy, sex, age, or sex ual orientation will not be tolera ted. Consultant agrees that any and all
violations of this provision shall constitute a material breach of this Agreement.
City of Cupertino
Consultant Agreement
For Alta Design+ Planning
Page 2of10
10. PROJECT COORDINATION
CITY: Director of Public Works shall be representative of City for all purposes under this
Agreement. Erwin Ching is hereby designated as the Director of Public Works' designee and Project
Manager, and shall supervise the progress and execution of this Agreement.
CONSULTANT: Consultant shall assign a single Consultant Project Manager to have overall
responsibility for the progress and execution of this Agreement for Consultant. Should circumstances or
conditions subsequent to the execution of the Agreement require a substitute Consultant Project Manager
for any reason, the Consultant Project Manager designee shall be subject to the prior written acceptance
and approval of the City Project Manager. The designated Consultant Project Manager shall be Laurentiu
Dusciuc.
11. HOLD HARMLESS:
A. Indemnity Obligations Subject to Civil Code Section 2782.8.
1. Where the law establishes a standard of care for Consultant's professional
services, and to the extent the Consultant breaches or fails to meet such established standard of
care, or is alleged to have breached or failed to meet such standard of care, Consultant shall, to
the fullest extent allowed by law, with respect to all services performed in connection with the
Agreement, indemnify, defend, and hold harmless the City and its officers, officials, agents,
employees and volunteers from and against any and all liability, claims, actions, causes of action
or demands whatsoever against any of them, including any injury to or death of any person or
damage to property or other liability of any nature, that aris·e out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of Consultant or Consultant's employees, officers,
officials, agents or independent contractors. Such costs and expenses shall include reasonable
attorneys' fees of counsel of City's choice, expert fees and all other costs and fees of litigation.
Consultant shall not be obligated under this Agreement to indemnify City to the extent that the.
damage is caused by the sole or active negligence or willful misconduct of City, its agents or
employees.
2. Notwithstanding the foregoing, the Consultant has no duty to provide or
to pay for an up-front defense against unproven claims or allegations, but shall pay or reimburse
the City for its reasonable attorneys' fees of counsel of City's choice, expert fees and all other
costs and fees of litigation to the extent caused by the negligence, recklessness, or willful
misconduct of Consultant or its employees, officers, officials, agents or independent contractors.
However, the Consultant shall provide its immediate and active cooperation and assistance to the
City, at no additional cost to the City, in analyzing, defending, and resolving such claims.
B. Claims for Other Liability. For all liabilities other than those included within
paragraph A . above, Consultant shall, to the fullest extent allowed by law, indemnify, defend,
and hold harmless the City and its officers, officials, agents, employees and volunteers against
any and all liability, claims, actions, causes of action or demands whatsoever from and against
any of them, including any injury to or death of any person or damage to property or other
liability of any nature, that arise out of, pertain to, or relate to the performance of this Agreement
by Consultant or Consultant's employees, officers, officials, agents or independent contractors.
City of Cupertino
Consultant Agreement
For Alta Design+ Planning
Page 3of10
Such costs and expenses shall include reasonable attorneys' fees of counsel of City's choice,
expert fees and all other costs and fees of litigation. Consultant shall not be obligated under this
Agreement to indemnify City to the extent that the damage is caused by the sole or active
negligence or willful misconduct of City, its agents or employees.
C. Claims involving intellectual property. In addition to the obligations set forth in (A)
and (B) above, Consultant shall indemnify, defend, and hold the City, its elected and appointed
officers, employees, and volunteers, harmless from and against any Claim in which a violation of
intellectual property rights, including but not limited to copyright or patent rights, is alleged that
arises out of, pertains to, or relates to Consultant's negligence, recklessness or willful misconduct
under this Agreement. Such costs and expenses shall include reasonable attorneys' fees of
counsel of City's choice, expert fees and all other costs and fees of litigation.
12. INSURANCE:
On or before the commencement of the term of this Agreement, Consultant shall furnish City
with certificates showing the type, amount, effective dates and dates of expiration of insurance coverage
in compliance with paragraph 12A, B, C D and E. Such certificates, which do not limit Consultant's
indemnification, shall also contain substantially the following statement: "Should any of the above
insurance covered by this certificate be canceled before the expiration date thereof, the insurer affording
coverage shall provide thirty (30) days' advance written notice to the City of Cupertino, Attention: City
Manager." It is agreed that Consultant shall maintain in force at all times during the performance of this
Agreement all appropriate coverage of insurance required by this Agreement with an insurance company
that is acceptable to City and authorized to do insurance business in the State of California .
Endorsements naming the City as additional insured in relation to the commercial general liability and
commercial automobile liability policies shall be submitted with the insurance certificates.
A . COVERAGE:
Consultant shall maintain the following insurance coverage:
(1) Workers' Compensation:
Statutory coverage as required by the State of California .
(2) Liability:
Commercial general liability coverage in the following minimum limits:
Bodily Injury: $50 0,000
each occurrence
$1,000,0 00
aggregate -all other
Property Damage: $100,000 each occurrence
$250,000 aggregate
If submitted, combined single limit policy with aggregate limits in the amounts
of $1,000,000 will be considered equivalent to the required minimum limits
shown above.
(3) Automotive:
City of Cupertino
Consultant Agreement
For Alta De sign + Planning
Commercial automotive liability coverage in the following minimum limits:
Bodily Injury: $5 00 ,0 00 each occurrence
Property Damage: $100,000 each occurrence
Page 4of10
or
Combined Single Limit: $500,000 each accident
(4) Professional Liability:
Professional liability insurance which includes coverage for the professional acts,
errors and omissions of Consultant in the amount of at least $1,000,000 per claim
and in the aggregate.
B. SUBROGATION WAIVER:
Consultant agrees that in the event of loss due to any of the perils for which he/she has agreed to
provide commercial general and automotive liability insurance, Consultant shall look solely to his/her
insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing commercial
general and automotive liability insurance to either Consultant or City with respect to the services of
Consultant herein, a waiver of any right to subrogation which any such insurer of said Consultant may
acquire against City by virtue of the payment of any loss under such insurance.
C. FAILURE TO SECURE:
If Consultant at any time during the term hereof should fail to secure or maintain the foregoing
insurance, City shall be permitted to obtain such insurance in the Consultant's name or as an agent of the
Consultant and shall be compensated by the Consultant for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is received that the
premiums have not been paid.
D. ADDITIONAL INSURED:
City, its City Council, boards and commissions, officers, employees and volunteers shall be
named as an additional insured under all insurance coverages, except any worker's compensation and
professional liability insurance, required by this Agreement. An additional insured named herein shall
not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy
or any extension thereof. Any other insurance held by an additional insured shall not be required to
contribute anything toward any loss or expense covered by the insurance provided by this policy.
E. SUFFICIENCY OF INSURANCE:
The insurance limits required by City are not represented as being sufficient to protec_t
Consultant. Consultant is advised to confer with Consultant's insurance broker to determine adequate
coverage for Consultant.
13. CONFLICT OF INTEREST:
Consultant warrants that it is not a conflict of interest for Consultant to perform the services
required by this Agreement. Consultant may be required to fill out a conflict of interest form if the
services provided under this Agreement require Consultant to make certain governmental decisions or
serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of
Regulations.
14. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest
therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City.
Any attempt to do so without said consent shall be null and void, and any assignee, sublessee,
hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment,
hypothecation or transfer. However, claims for money by Consultant from City under this Agreement
may be assigned to a bank, trust company or other financial institution without prior written consent.
Written notice of such assignment shall be promptly furnished to City by Consultant.
City of Cupertino
Consultant Agreement
For Alta Design + Planning
Page 5of10
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital
stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or
cotenant, if Consultant is a partnership or joint venture or syndicate or cotenancy, which shall result in
changing the control of Consultant, shall be construed as an assignment of this Agreement. Control
means fifty percent (50 %) or more of the voting power of the corporation.
15. SUBCONTRACTOR APPROVAL:
Unless prior written consent from City is obtained, only those people and subcontractors whose
names are included in this Agreement shall be used in the performance of this Agreement.
In the event that Consultant employs subcontractors, such subcontractors shall be required to
furnish proof of workers' compensation insurance and shall also be required to carry general, automobile
and professional liability insurance in reasonable conformity to the insurance carried b y Consultant. In
addition, any work or services subcontracted hereunder shall be subject to each provision of this
Agreement.
16. PERMITS AND LICENSES:
Consultant, at his/her sole expense, shall obtain and maintain during the term of this Agreement,
all appropriate permits, certificates and licenses including, but not limited to , a City Business License, that
may be required in connection with the performance of services hereunder.
17. OWNERSHIP OF WORK:
A . Any interest (including copyright interests) of Consultant and its subconsultants in each
and every study, document, report, draft, memoranda, work product, map, record, plan, drawing,
specification and other deliverable, in any medium prepared or created by Consultant or its
subconsultants pursuant to or in connection with this Agreement, shall be the exclusive property of City.
To the extent permitted by Title 17 of U.S . Code, all work product prepared or created under this
Agreement shall be deemed works for hire and all copyrights in such works shall be the property of City.
In the event that it is ever determined that any works prepared or created by Consultant or any
subconsultant under this Agreement are not works for hire under U.S. law, Consultant hereby assigns to
City all copyrights to such works when and as created. With Owner's prior written approval, Consultant
may retain and use copies of such works for reference and as documentation of its experience and
capabilities and in its promotional materials. With respect to Consultant's standard details, Consultant
may retain the copyright, but grants to City a perpetual non-exclusive license to use such details in
connection with the Project.
B. Without limiting any other City right to any of the works prepared or created by
Consultant or its subconsultants, all works may be used by City in execution or implementation of:
(1) The original Project for which Consultant was hired;
(2) Completion of the original Project by others;
(3) Subsequent additions to the original project; and/or
(4) Other City projects as appropriate.
C. Any City reuse of works shall be subject to California Business and Professions Code
Sections 5536.25, 6735, 6735.3 or 6735.4, if and to the extent applicable. Any City reuse of works for any
purpose other than those in B(l) through B(3) above, and any modifications to any of the works, shall be
at City's sole risk and expense.
D. Consultant shall, at such time and in such form as City ma y require, furnish reports
concerning the status of services required under this Agreement.
City of Cupertino
Consultant Agreement
For Alta Design + Planning
Page 6of10
E. All written work required to be provided by this Agreement (other than large-scale
architectural plans and similar items) shall be printed on recycled paper and shall be copied on both sides
of the paper except for one original, which shall be single sided.
F. No work, information or other data given to or prepared created or assembled by
Consultant or any of its subconsultants pursuant to this Agreement, shall be made available to any
individual or organization by Consultant or any subconsultant without prior approval by City .
G. Electronic and hard copies of Consultant's work product shall constitute the Project
deliverables. Plans shall be in CAD and PDF formats, and other documents shall be in Microsoft Word
and PDF formats.
18. RECORDS:
Consultant shall maintain complete and accurate records with respect to sales, costs, expenses,
receipts and other such information required by City that relate to the performance of services under this
Agreement.
Consultant shall maintain adequate records of services provided in sufficient detail to permit an
evaluation of services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free
access to such books and records to the representatives of City or its designees at all proper times, and
gives City the right to examine and audit same, and to make transcripts there from as necessary, and to
allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such
records, together with supporting documents, shall be kept separate from other documents and records
and shall be maintained for a period of three (3) years after receipt of final payment.
If supplemental examination or audit of the records is necessary due to concerns raised by City's
preliminary examination or audit of records, and the City's supplemental examination or audit of the
records discloses a failure to adhere to appropriate internal financial controls, or other breach of contract
or failure to act in good faith, then Consultant shall reimburse City for all reasonable costs and expenses
associated with the supplemental examination or audit.
19. NOTICES:
All notices, demands, requests or approvals to be given under this Agreement shall be given in
writing and conclusively shall be deemed served when delivered personally or on the second business
day after the deposit thereof in the United States Mail, postage prepaid, registered or certified, addressed
as hereinafter provided.
All notices, demands, requests, or approvals from Consultant to City shall be addressed to City
at:
City of Cupertino
10300 Torre Ave.
Cupertino CA 95014
Attention: Erwin Ching
All notices, demands, requests, or approvals from City to Consultant shall be addressed to
Consultant at:
Alta Design+ Planning
100 Webster Street, Suite 300
Oakland, CA 94607
Attention: Laurentiu Dusciuc
City of Cupertino
Consultant Agreement
For Alta Design+ Planning
Page 7of10
20. TERMINATION:
In the event Consultant fails or refuses to perform any of the provisions hereof at the time and in
the manner required hereunder, Consultant shall be deemed in default in the performance of this
Agreement. If such default is not cured within the time specified after receipt by Consultant from City of
written notice of default, specifying the nature of such default and the steps necessary to cure such
default, City may terminate the Agreement forthwith by giving to the Consultant written notice thereof.
City shall have the option, at its sole discretion and without cause, of terminating this Agreement
by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this
Agreement, each party shall pay to the other party that portion of compensation specified in this
Agreement that is earned and unpaid prior to the effective date of termination.
In the event of termination, Consultant shall deliver to City, copies of all reports, documents, and
other work performed by Consultant under this Agreement.
21. COMPLIANCES:
Consultant shall comply with all state or federal laws and all ordinances, rules and regulations
enacted or issued by City .
A. PREVAILING WAGES: To the extent applicable, Contractor shall comply with the City's Labor
Compliance Program and all other requirements set forth in Labor Code section 1770 et seq.
B. WORKING DAY : To the extent applicable, Contractor shall comply with California Labor Code
Section 1810, et seq . which provides that work performed by employees of contractors in excess of 8
hours per day, and 40 hours during any one week, must be compensated as overtime, at not less than 1 1/z
times the basic rate of pay.
C. PAYROLL RECORDS: To the extent applicable, Contractor shall comply with California Labor
Code Section 1776 which requires certified payroll records be maintained with the name, address, social
security number, work classification, straight time and overtime hours worked each day and week, and
the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by
him or her in connection with this Agreement. The Pay roll Records shall be made available for inspection
as provided in California Labor Code Section 1776.
D. APPRENTICES : To the extent applicable, Contractor shall comply with California Labor Code
Section 1777.5 regarding apprentices.
22. CONFLICT OF LAW:
This Agreement shall be interpreted under, and enforced by the laws of the State of California
excepting any choice of law rules which may direct the application of la ws of another jurisdiction. The
Agreement and obligations of the parties are subject to all va lid laws, orders, rules, and regulations of the
authorities having jurisdiction over this Agreement (or the successors of those authorities.)
Any suits brought pursuant to this Agreement shall be filed with the courts of the County of
Santa Clara, State of California .
23. ADVERTISEMENT:
Consultant shall not post, exhibit, displa y or allow to be posted, exhibited, displayed any signs,
advertising, show bills, lithographs, posters or cards of any kind pertaining to the services performed
under this Agreement unless prior written approval has been secured from City to do otherwise.
City of Cupertino
Consultant Agreement
For Alta Design + Planning
Page 8 of IO
24. WAIVER:
A waiver by City of any breach of any term, covenant, or condition contained herein shall not be
deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition
contained herein, whether of the same or a different character.
25. INTEGRATED CONTRACT:
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever
kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the
provisions hereof. Any modification of this Agreement will be effective only by written execution signed
by both City and Consultant.
26. GIFTS:
A. Consultant is familiar with City's prohibition against the acceptance of any gift by a City officer
or designated employee, which prohibition is found in City Administrative Procedures.
B. Consultant agrees not to offer any City officer or designated employee any gift prohibited by the
Administrative Procedures.
C. The offer or giving of any prohibited gift shall constitute a material breach of this Agreement by
Consultant. In addition to any other remedies, City may have in law or equity, City may terminate this
Agreement for such breach as provided in Section 19 of this Agreement.
27. INSERTED PROVISIONS:
Each provision and clause required by law to b e inserted into the Agreement shall be deemed to
be enacted herein, and the Agreement shall be read and enforced as though each were included herein. If
through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the
Agreement shall be amended to make such insertion on application by either party.
28. CAPTIONS:
The captions in this Agreement are for convenience only, are not a part of the Agreement and in
no way affect, limit or amplify the terms or provisions of this Agreement.
City of Cupertino
Consu lt ant Agreement
For Alta Design+ Planning
Page 9 of IO
P.O. No.: '.k)\(e -6'-J'~
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed .
CONSULTANT
::ruz;;n:D
Name /Vtr'fAlt~ {,o2,AA/D
Title \) \.(.1, Prt.&LkJ-A.<;. ~v\7 .,,,..,tl,..rjuJ
Date ~ 3-bllP
Tax LO. No.: k?i -0"/ ~ t;;r-S" S
Address: 100 Webster Street, Suite 300
Oakland CA, 94607
CITY OF CUPERTINO
A Municipal Corporation
B ~
Timm Borden, Director of Public Works
Date S-~s=-CL
APPROVED AS TO FORM:
ATTEST:
~~-~(Grace Schmidt, City Clerk
City of Cupertino
Consultant Agreement
For Alta Design + Planning
Page 10of10
· Contract Amount: $14,675.00
Account No.: 100-88-844-700-702
Exhibit A
Scope of Services
It is our understanding that the City of Cupertino is look i ng for assistance to prepare a Request to
Experiment for a completed bicycle box treatment at the intersection of McClellan Road and Stelling
Road . The City has already implemented the bicycle box , therefore this scope does not include des ign
tasks.
TASK 1: REQUEST TO EXPERIMENT APPLICATION
Alta will collect data , evaluate, and report to the Federal Highway Administration (FHWA) and to the
California Traffic Control Devices Committee (CTCDC) a Request to Experiment (RTE) for Bicycle Box
Treatments based on MUTCD requirements.
Alta will hold one meeting with the City staff to discuss the details of the RTE. The discussion will include
the details of the proposed experiment, the suitability of data collected to date, and how it will be
analyzed . We will also determine the format of the request and final reports for the experiment.
As part of the experiment, Alta will work with City staff to outline a data collection method (if
necessary). The planned sources of information for the experiment may include pre-and mid-
experiment crash data, bike and vehicle counts , and video observation in combination with field data
collect ion .
Alta will develop the RTE application for City review and transmittal. After the City 's approval , Alta will
submit the application and coordinate with FHWA and CTCDC to move the RTE application through the
approval process . Alta will also attend and present the RTE on behalf of the City at one of the quarterly
CTCDC meetings . The next CTCDC meeting is on June 30, 2016 in San Carlos, CA.
Deliverables:
• W r itten Request to Experiment to FHWA and CTCDC that includes the nature of t he problem ,
location to be stud ied, evaluation plan , and agreement on progress reports
• Submittals and coordination with CTCDC and FHWA
• Presentation of RTE to CTCDC
TASK 2: DATA COLLECTION AND EVALUATION
The FHWA requ i res that the evaluation of bicycle boxes include conflicts and avoidance maneuvers
between motor vehicles and b icycles, motor vehicle and bicycle compliance with the turn on red
prohibition, and collection of traffic and collision data. Bicyclist and motorist behavior and interaction
will be observed by staff or by video at the proposed bike boxes approximately six months after
installation.
The City conducted 24 hour video observations of the i ntersection in August of 2015. Thursday the 2Jlh
and Saturday the 29 1h. Alta will use these videos for data analysis of the project area prior to
implementation .
Variables to be studied and recorded in the field will be :
• Crash data compared from the previous five years and one year subsequent to installation
• Conflicts and avoidance maneuvers between motor vehicles and bicycles
• Video observation will be conducted on a Thursday and a Saturday in 24 periods for a total of 48
hours of video surveillance. Additional video may be captured (adding and removing cameras
would increase cost), but only Thursday and Saturday data will be evaluated. The video will be
used to evaluate:
o Incidents of conflicts between the motor vehicle and bicycle
o Conflicts and avoidance maneuvers between motor vehicles and bicycles
o Bicycle position and behavior approaching the intersection when making left turns
o Bicycle position approaching the bike box and queued at the intersection
o Motor vehicle position approaching the bike box and queued at the intersection
Alta will review and evaluate the data collected above. The information will be incorporated in progress
reports and final evaluation report to FHWA. During the experimentation period, Alta will coordinate
with the City and prepare up to two semi-annual progress reports required by FHWA . Alta will prepare a
draft and final technical report for the experiment based on the original request that outlined the
purpose of the experiment.
It is assumed that crash data and auto counts will be provided by the City.
Deliverables:
• Field work and photo record of work done
• Data collection information in the form of video of use, crash data, and bicycle and auto counts
• Data analysis of 48 hour video observation, video processing/data entry and analysis, before-
project crash analysis and post-project crash analysis
• Semi-annual progress reports (up to two)
• Draft and Final Experiment Report for transmittal to FHWA
PROJECT COST ESTIMATE
Cupertino Bicycle Bo x Experi ment
Al t a Plann i ng + Design
Exhibit B
Compensation
•1 . I Ch rist opher
Joe G1 pm Kidd
Laurenti u I
Dusciuc Kyle James
I
Task Descripti on I PI C Plann ing Se nior Pl ann er I I TDS Da t a I Total Hours .
Ass ociate En gin eer Services
$190.00 $13 0 .00 $135 .00 $11 5.00
Task 1 : Request to Experiment (RTE) Application 4 4 28 d 3 6 I . 1.1 : Prepare RTE Document 4 2 16 22
1.2: FHWA Su b mittal and Coordination 1 4 I 5
1.3: CTCDC Submittal and Coordination 1 2 3
1.4: Attend CTCDC Meeti ng and Present RTE 6 6
Task 2 : Data Collection and Evaluation 5 8 2 32 47 I s
2.1 : Data Collection I s
2.2: Data Evaluation 1 4 1 I 20 26
2.3: Prepa r e FHWA Exper iment Report 4 4 1 12 21
Staff Hours Tot al 9 12 30 32 83 I
Labor
Trave l
Project Total
GENERAL NOTES :
*Hours an d staff assig nment s can be adjusted by th e consu ltant as nee ded t o imp leme nt the t asks descri bed d urin g th e cou rse of th e project.
* Hou r ly ra t es are for ca lendar yea r 2016, an d w ill be ad ju st ed if wo rk is conti nued in to su bsequent year (s)
I .
3,600
3,600
Total
Labor
$5,060
$9,540
$14,6
$14,
$75
$14,675.00
Exhibit C
Schedule of Performance
Preparation of a Request for Permission to Experiment on Bicycle Box Treatments
Prepared by Alta Planning+Design, Inc.
1.1: Prepare RTE Document
1.2: FHWA Submittal and Coordination
1.3: CTCDC Submittal and Coordination
1.4: Attend CTCDC Meeting and Present RTE
Task 2: Data Collection and Evaluation
2.1: Data Collection
2.2 : Data Evaluation
2.3 : Preoare FHWA Ex
Legend
.Task Progress
• May 16, 2016 -Deadline for CTCDC submittal
X June 30 , 2016 -CTCDC Presentation
* Data Collection -Approx 6 months after construction/12 months after original data collection
# Final Exper i ment Report -Approx 12 months after construction