16-001 Silicon ShoresNO. '1-011--1 T
FY16-17
AGREEMENT BETWEEN THE CITY OF CUPERTINO AND
SILICON SHORES
FOR WATER SPORTS CAMPS
THIS AGREEMENT, for reference dated WEDNESDAY, JUNE 8, 2016, is by and
between CITY OF CUPERTINO, a municipal corporation (hereinafter referred to as "City"), and
SILICON SHORES, a CALIFORNIA CORPORATION, whose address is
(herei11after referred to as "Consultant"),
and is made with reference to the following:
RECITALS:
A. City is a municipal corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is now bei11g
conducted w1der the Constitution and the statutes of the State of California and the Cupertino
Mw1icipal Code.
B. Consultant is specially trained, experienced and competent to perform the
special services which will be required by this Agreement; and
C. Consultant possesses the skill, experience, ability, backgrow1d, certification and
knowledge to provide the services described in this Agreement on the terms and conditions
described herein.
D. City and Consultant desire to enter into an agreement for WATER SPORTS
CAMPS upon the terms and conditions herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM:
The term of this Agreement shall commence on FRIDAY, JULY 1, 2016, and shall
terminate on FRIDAY, JUNE 30, 2017, wuess terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Consultant shall perform each and every service set forth in Exhibit "A" which is
attached hereto and incorporated herein by this reference.
3 . COMPENSATION TO CONSULTANT:
Consultant shall be compensated for services performed pursuant to this Agreement in
the amow1t set forth below and as described in Exhibit "A" which is attached hereto and
incorporated herein by this reference.
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Camp Shoreline:
Windsurfing & Sailing 1:
Windsurfing & Sailing 2:
Paddle Sports Day Camp
$325 per participant*
$340 per participant*
$350 per participant*
$325 per participant*
*Compensation is based on five camp meetings and will be prorated for programs that
meet less than five times.
The City will issue no more than two payments per quarter and, if needed, one final
payment at the end of this agreement to close the accow1t.
In the event that less than the required minimum number of participants shall request
and pay for services prior to the agreed upon time for the commencement of services to be
performed b y Contractor, City may cancel and withdraw from this Agreement. The total
compensation to the Consultant shall not exceed THIRTY THOUSAND DOLLARS ($30,000).
4. ACKNOWLEDGEMENT OF MANDATED REPORTING REQUIREMENTS:
Consultant shall comply with the requirements of California Penal Code 11164-11174.3
and as set forth in Exhibit "B" which is attached hereto and incorporated herein by this
reference.
5. FINGERPRINT & TUBERCULOSIS (TB) CONSULTANT DECLARATION:
Consultant agrees that all individuals covered w1der this Agreement shall provide
fingerprints for criminal backgrow1d test purposes and results of TB screening, pursuant to the
requirements as set forth in Exhibit "C" which is attached hereto and incorporated herein b y
this reference.
6. TIME IS OF THE ESSENCE:
Consultant and City agree that time is of the essence regarding the performance of this
Agreement.
7. STANDARD OF CARE:
Consultant agrees to perform all services herew1der in a manner commensurate with the
prevailing standards of specially trained professionals in the San Francisco Ba y Area and agrees
that all services shall be performed b y qualified and experienced personnel who are not
employed by the City nor have any contractual relationship with City .
8. INDEPENDENT PARTIES:
City and Consultant intend that the relationship between them created b y this
Agreement is that of an independent contractor. The maimer ai1d meai1s of conducting the
work are under the control of Consultai1t except to the extent they are limited b y statute, rule or
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regulation and the ex press te rms of this Agreem e nt. No civ il ser v i ce s t a tus or o th er r ig ht of
employ m ent will be acq uire d b y v irtue of Con s ulta nt's services. Non e of the benefits prov ided
by City t o its e mployees, including but not limite d to, une mploy m ent in surance, workers'
co mpen sation p l ans, vaca tion an d s ick leave a r e avai la ble from City to Cons ultant, its
employees or agents. Deduction s shall n o t b e m a d e fo r any s t a t e or fe deral ta xes, FICA
pay m ents, PERS pa y m ent s, or other purposes n ormally associated w ith an employer-empl oyee
re lationship fr om any fees due Consultant. Payments of the above items, if required, are the
responsibility of Con s ultant.
9. IMMIGRATION REFORM AND CONTROL ACT (IRC A ):
Co n sultant ass umes a n y and all respon sibility for verify ing the identity and
employment authorizati on of all of his/he r e mployees p e rforming work h e re unde r, purs uant to
a ll applicable IRCA or o ther federa l, or s t a te rul es a nd regulations. Con s ultant shall inde mnify
a nd h o ld City h a rmless from and against an y loss, d am age, liability, costs or ex p enses arising
fro m any noncompliance of this provision b y Co n s ultant.
10 . NON-DISCRIMINATION:
Co n s ist e nt with C ity's poli cy th a t harassmen t and disc rimination are unaccep ta ble
e mploye r /e mployee co nduc t, Co n sultant agrees th a t h arassment or discrimination direc te d
to war d a job applicant, a C ity e mployee, or a citi zen by Consultant or Consultant's e mployee or
s ub co ntractor on the bas is of race, re li g ious creed, co lor, national origin, ance s try, handica p,
disability, marita l s ta tu s, pregnancy, sex, age, or sex u a l orientation w ill n ot be t o le rate d.
Cons ultant agrees th a t any and a ll v iolations of this p rovision s hall co n sti tute a m ate ri a l breach
of this Agr eem ent.
11. HOLD HARMLESS:
Con s ultant shall, to the full es t ex t ent allowed by law, w ith r es p ect t o all services p erform e d in
co nne ction w ith the Agree m e nt, indemnify, d e fend, and hold h a rmless the C ity a nd its officers,
officials, agents, e mployees a nd voluntee r s from an d agains t any and a ll li a bility, claims, actions,
ca u ses of action o r demands w hatsoever against any of the m , including any injury to or d eath of
any p e r son or d a m age t o prope rty or other li a bili ty of any nature, w h eth er phys ical, e motional,
consequ e nti a l o r o therwise, arising out, p ertaining to , or re lated to th e p e rformance of thi s
Agreement b y Cons ultant or Con sultant's e mployees, officers, officials, agents or inde p ende nt
co ntractors . Such cos t s and ex p en ses shall include reasonable attorneys' fees of co unse l of City's
choice, expert fe es and a ll o ther cos ts and fees of liti gation.
In a ddition to the obligati on s set for th a bove, Consultant s h a ll inde mnify, d efe nd, a nd hold the
City, its e lected and ap p o inte d office r s, e mployees, a nd volunteers, h armless from and agains t
an y Claim in w hich a v io la ti on of inte llec tual prope rty rights, including but n o t limited to
co p y right or pate nt ri ghts, is a ll ege d that arises out of, p e rtains to, or r e l ates to Cons ulta nt's
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n egli gen ce, r ecklessn ess or w illful miscondu ct und er thi s Agr eem ent. Su ch cos t s and ex p e n ses
s h a ll include reason a ble a tto rneys' fees of counsel of C ity's ch o ice, exp e rt fees and al l o ther cos t s
and fees o f litigatio n.
12. IN SURA NCE :
On or b efore the co mme n ce m ent o f the te rm o f this Agr eem ent, C ons ultant s hall furni s h
C ity w ith certifica t es show ing the t y p e, am o unt, cl ass o f o p e r a ti o n s co vered, e ff ec ti ve dates and
dates o f ex pira ti o n o f ins urance cove r age in co mplia n ce w ith the p aragr a phs b el ow. Su ch
cer tifi cat es, w hi ch d o n o t limit Con s ultant's indemnific ati o n , s hall al so conta in s ubs t a nti a ll y the
fo llowin g s t a t e m e nt: "Sh o uld any of the ab ove ins uran ce co ver e d b y this ce rtifica te b e cance le d
o r coverage r e duce d before the ex piration date thereof, the in s ure r affo rding cover age s h a ll
p rovide thirty (30) d ays' a d v ance writte n n o tice to the C ity o f Cupe rtin o b y ce rtifi e d m a il ,
A ttention : C ity M an ager." It is agr ee d th a t Con s ultant sh a ll m a inta in in fo r ce a t a ll times during
th e p e rforman ce of this Agr eem e nt a ll a pp ropria t e coverage o f ins uran ce r e quire d b y this
Agr eem e nt w ith a n ins uran ce co mp an y tha t is a cce pta ble to City a nd lic e n se d to d o ins uran ce
bus iness in the St a t e of California. En dor sem ents n a ming the C ity as a dditio n a l ins ure d s h a ll be
s ubm itte d w ith the ins ura n ce ce rtifi ca tes.
A. CO V ERAG E:
Cons ultant shall m a intain the foll owing ins uran ce cover age :
(1)
(2 )
Workers ' Compens ation:
St a tutory coverage as re quire d by the St a t e o f California .
Liability:
C o mme r cial gen e r a l li a b ility cover age, including sexual abuse and
m o les t a ti o n cover age, in the fo ll owing minimum limits :
Bo dily Injury: $500,000 each occurren ce
$1,0 00,00 0 aggr egate -a ll o the r
P ro p e rty Damage : $100,000 each occurre n ce
$250,000 aggr egate
If s ubmitte d , co mbine d s ing le limit poli cy w ith aggr egat e limit s in th e
a m o unts o f $1,000,000 w ill b e con side r e d e qu ivalent t o the r e quire d
m inimum limits s h own ab ove.
(3) A utomotive: P roof o f a uto m o bile ins ura n ce r equ ir e d a t the Califo rnia
s t a tutory minimums.
B. S UBROGA TION WAIVER:
Con s ultant agr ees tha t in the event of loss d u e to an y of the perils fo r w hich h e/sh e h as
agreed t o provi de co mpre h e n s i ve gen eral an d automotive li a bility insurance, Consultant s h a ll
l ook sole ly t o h is/her insur ance for recovery. Consultant h ereb y g r ant s t o C ity, on beh a lf of an y
ins ure r p rovi d ing co mpreh e n s i ve gen era l a nd a uto m o tive li a bility in s uran ce to e ithe r
Con s ulta nt o r C i ty w ith r espect t o th e services of Con s ultant h erein, a wa iver of a n y right to
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subroga tion w hich any such ins ure r of said Consultant may acquire against City by v irh1 e of
the p aym ent of any lo ss unde r s u ch insurance.
C. FAILURE TO SECURE:
If Consultant at any time during the term h ereof should fail to secure or maintain the
foregoing insurance, City shall b e permitte d to ob tain s u ch ins urance in the Consultant's name
or as an a gent of the Consultant and shall b e co mpen sate d b y the Consultant for the costs of the
insurance pre miums at th e m ax imum rate permitted b y la w and co mpute d from the date
written notice is r ece ive d tha t the pre miums have n o t been paid.
D . ADDITIONAL INSURED:
City, its City Council, boards and co mmissions, officers, e mployees and vo lunteers sh a ll
b e name d a s an additional insured under all insurance cove rages, excep t any professional
li ab ility insurance, required b y this Agreem e nt. Th e naming of an additional ins ured shall n o t
affect a n y r ecovery to w hich su ch a dditional ins ure d would b e entitled unde r this policy if not
named as s u ch a dditional ins ure d. A n a dditional insured name d h erein s hall not be h e ld liable
for a n y pre mium, d e du ctible portion of any loss, or ex p e n se of any nature on this p o li cy or any
ex te n s i on thereof . A n y other in surance h e ld by an a dditional in s ure d sh a ll not be required to
contribute anything t oward any loss or ex p e n se cove r e d b y th e insurance prov ide d by this
p o li cy .
E. SUFFICIENCY OF INSURANCE :
The ins urance limits r e quire d by City are n ot re presente d as being suffi cient to protec t
Cons ultan t. Con s ultant is advised to co nfer w ith Con sultant's insurance broker to determine
a d e quate cove rage for Co n s ultant.
13. CONFLICT OF INTEREST:
Con s ultant warrants that it is not a conflict of interes t for Consultant to p erform the
se r v ices re quire d b y this Agr ee m ent. Consultant may b e r e quire d t o filI out a confli ct of interest
form if the services provi d e d unde r this Agreem ent require Consultant to make ce rtain
governmental d ecision s or se r ve in a staff capacity as d e fin e d in Title 2, Di v is ion 6, Section
18700 of the California Cod e of Regulations.
14. PROHIBITION AGAINST TRANSFERS:
Consultant shall not assign, s ublease, h ypothecat e, or t ransfer this Agr ee m ent, or any
interest therein, direc tly or indirec tly, b y operation of law or otherwise, w ithout prior writte n
co n sent of City. A n y a tte n-1pt to do so w ithout said con sent shall b e null and void , and any
assig n ee, sublessee, h y p o thecat e or transfe ree shall acquire n o right o r interest b y reason of s u ch
a tte mpte d assignment, h ypothecati on or transfer. However, claims for m oney b y Con s ultant
from City unde r this Agreem ent m ay b e assigned t o a bank, trus t com pany o r other financial
in stitution wi thou t prior w ritten con sent. Written notice of s u ch assi gnment sh a ll be p romptly
furnished t o City b y Consultant.
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The sale, assignment, tr ansfer or o ther disposition of any of the issu ed and out s t anding
ca pital s t ock of Con sultan t, or of the interest of any general p a rtne r or joint ven h irer o r
syndicat e m e mbe r o r co t en ant, if Cons ultant is a p a rtne r ship or joint venture or syndicate or
co t e n a n cy, w h ich sh a ll res ult in ch an ging the control of Con sultant, shall b e con s true d a s a n
assi gnme nt of this Agr eement. Contro l m ean s fi fty percent (50%) or m o re o f the voting p ower
o f th e cor p ora ti o n.
15. SUBCONTRACTOR APPROVA L:
Unless prior w ritte n con sent fr om City is obtain e d , only those p eo ple and s ub co ntract ors
w h ose n am es and r esumes are a ttach e d to this Agreem ent sh a ll b e u se d in the p erformance of
this A greem e nt.
In the event th a t Consultant e mploys sub contrac t or s, s u ch sub co ntract or s sh a ll b e require d to
fu rnish p roof of worke r s' co mpe n sa ti o n ins urance an d sh a ll a lso be require d t o ca rr y gen eral,
and profession a l liab ili ty insuran ce in reasonable co n for mity to the in surance ca rrie d b y
Con s ultant. In a ddition, a n y work or servi ces s ubcontrac t e d h e r e unde r sh a ll b e subj ect t o each
p rovisi on of thi s Agreem e nt.
16. PERMITS A N D LICENSES:
Con s ulta nt, a t hi s/her sole ex p e n se, sh a ll o bta in and m a inta in during th e t e rm of this
Agr eem e nt, a ll appropri a te p ennits, ce rtifi ca tes and li ce nses incl uding, but n ot limite d t o, a City
Bu s iness Li ce n se, that m ay b e re quire d in co nnect ion w ith the p e r for mance of services
h e re un der.
17. REPORTS :
A. Each and every re p o rt, d raft, work p ro duc t, m a p , recor d and o the r d oc ument,
h ereina ft e r co ll ec tive ly re ferre d t o as "Re p o rt", re p ro duce d , p re p a re d o r cau se d to b e pre p a r ed
b y Con sultant pursuant t o or in co nnec ti on w ith this Agreem ent, s h a ll b e the ex clusive p ro p e rty
o f City. Con sultant shall n o t co p y ri g ht a n y Re p o rt re quire d b y this Agreem e nt and sh all
execute a ppropri a t e d oc u ments t o assi gn to City the copyri ght t o Report s cr ea ted purs u ant to
this Agr ee m ent. A n y Repor t, in form a ti o n a n d da ta acquire d or re quired b y this Agreem ent
sh a ll beco m e th e p rope r ty of City, an d all publica ti on r i ghts ar e reserve d to City. Con sultant
m ay re t ai n a copy o f an y re p o rt furni sh e d t o the City p urs u ant to this Agreem e nt.
B. A ll Re p or ts pre p a re d b y Co n s ul t ant m ay b e u se d b y City in execution o r
imp le m e ntatio n of:
(1)
(2 )
(3)
(4)
Th e ori gina l Project for w hich Con s u lt ant was h ired;
Com p le ti o n o f the o ri gin a l P roject b y oth ers;
S ubsequ ent a d d iti on s t o the origina l p roject ; and/or
O ther Ci t y p rojects as app ro p riate.
C. Con sultan t shall, at s u ch time and in su ch fo rm as Ci ty may requ ire, fu rnish
repor ts co n ce rning the s t atus o f se r vices re quire d u n d er this Agreemen t.
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D. A ll Re p orts r e quire d t o b e p rov ide d by this Agr eem ent sh a ll b e printe d on
r ecy cl e d p a p e r. A ll Re p o rts sh a ll b e co pie d on bo th s ides o f the p a p e r exce pt fo r o n e ori g ina l,
w h ic h shall b e s ing le side d .
E. No R e p o rt, in fo rma tion o r o th e r d a ta g iven t o or pre p a r e d or asse mble d b y
Con s ultant pursuant to thi s Agreem e nt sh a ll b e m a d e avail a ble t o a n y ind ivi du a l o r
organizati o n b y Con s ulta nt w itho ut prio r a pproval by City.
18. RECORDS:
C on s ulta nt sh a ll m a inta in comple t e and acc ura te r eco rds w ith res p ect t o sales, cos t s,
expen ses, r ece ipts and othe r s u ch information r e quire d b y City tha t r e late to th e p e r fo rm ance of
services unde r this Agree m ent.
C onsultant s h a ll maintain ade qua te records of se r v ices prov ide d in s uffi cient d e tail to
p e rmit an evalu a ti on o f se r v ices . A ll s u ch record s s h a ll b e m aintaine d in acco rdan ce w ith
gen e r a ll y acce pte d acco unting principles and s h all b e cl early ide ntifie d a nd r eadily accessible.
Con s ultant sh a ll provi de free access t o s u ch b ooks a nd reco rds to th e re presenta ti ves of C ity or
its d esign ees a t a ll p ro p e r times, and g ives Ci ty the ri ght t o examine a nd a u d it sam e, and to
m a k e transc ripts th e r efrom as n ecess a ry, and t o a ll ow in s p ec ti o n o f a ll work, d a t a, d oc ume nts,
p rocee dings and ac tiv iti es r e l a t e d to this Agr eem e nt. Su ch r eco rds, t oge th e r w ith supp orting
documents, sh a ll b e k e pt se p a r a t e fr om othe r d ocuments and record s and s h a ll b e m ainta ine d
for a p e riod o f three (3) yea rs a fte r rece ipt o f fin a l p ay m e nt.
If s upple m ental exarninati on or a udit of the reco rds is n ecess ary due to con ce rns r a i se d by
Ci t y's pre limina r y examina ti on o r a udit of record s, a nd th e City's s upple m e nta l exa mina ti on o r
a udit o f the recor d s dis cl oses a fai lure t o a dhere to app ro pri a te inte rn a l finan ci al co ntrols, or
oth er breach of co ntrac t o r fai lure t o ac t in good fa ith, the n Con s ultant sh all reimburse City fo r
a ll reason a ble cos t s a nd e x p e n ses a ssoci a te d w ith the supple m enta l examina ti on o r a udit.
19 . NOTICES:
All notices, d e m ands, re quest s or approvals to b e g iven under this Agr ee m e nt shall b e
g iven in w riting and co nclus ively shall b e d eem e d ser ve d w h e n d e livere d p erson a ll y o r on th e
seco nd business d ay aft er the d e p osit the r eof in the U nite d States Mail, p os t age pre p a id,
regis t ere d o r ce rtifi e d , a ddressed as h e re ina ft e r
p rovide d .
A ll n o tices, de m an d s, re quest s, o r a pprova ls fro m Con s ulta nt to City shall be a ddressed
to City a t:
City of Cupe rtino
10 300 T o rre Ave.
Cupe rtino, CA 95014
A ttention: D ir ect o r of Rec reati on a n d Co mmunity Se r v ices
FY 2016/201 7 7
A ll notices, demands, requests, or approvals from City to Consultant shall be addressed
to Consultant at: , At tention:
CHRISTIN A FERRARI.
20. TERMINATION:
In the event Consultant fails or refuses to p erform any of the provisions h ereof at the
time and in the manner required h ereunder, Consultant sh a ll b e deemed in d efault in the
p erformance of this Agreement. If such default is not c ured within the time s p ec ifi e d after
receipt b y Consultant from C ity of written n otice of default, s p ecifyin g th e nature of such
d efault and the s te ps n ecessary to cure s u ch d efa ult, City may t ermina t e the Agreem ent
for thw ith b y g iv ing to the Consultant wr itte n notice thereof .
City s h all have the o ption, at its sole di scre tion and without cau se, of te rminating this
Agreement b y g iv ing thirty (30) days' prior w ritte n n oti ce to Consultant as provi d e d here in .
U p on terminatio n o f thi s Agreement, each p arty sh a ll pay to the o ther party that portion of
compen sation specified in this Agreem e nt that is earne d and unp ai d prior to the effecti ve d a t e
of t ermination.
City ha s no obligation to offer any of Consultant's service s to participants, and, unl ess
minimum e nro llment for a particular class identified in th e Scope of Service s is met, City m ay
can ce l that class w ithout further noti ce to Consultant or pay m e nt under this Agreement. The
City in its sole disc r e tion m ay d e termine the t y pe of cla sses, th e number of classes and th e
assigned ins huctor.
21. COMPLIANCES:
Consultant shall co mply with all s ta te or federal la ws and all ordinances, rules and
regulations en ac t e d or iss u ed by City.
22 . CONFLICT OF LAW:
This Agreement s hall b e interpre t e d under, and enforced by the laws of the State of
California excep ting any ch o ice of la w rules w hich m ay direct the a pplication of l aws of another
jurisdiction. Th e Agree m e nt and o bligations o f the parties are s ubj ec t to all valid laws, orders,
rules, and r egulation s of the authorities having juris di ction over thi s Agreem e nt (or the
s u ccessors of those a uthori ti es.)
Any s uits broug ht pursuant to this Agreement shall be fi led w ith the co urts of the
Coun ty of Santa Clara, St ate of Californi a.
23. ADVERTISEMENT:
Consultant sh a ll not p ost, exhibit, display or a ll ow to b e posted, ex hibited, displayed
any signs, advertisin g, sh ow bills, lithograph s, posters or cards of any kind p er tainin g t o the
services p erformed under this Agreemen t unless prior writte n approval h as b een secured from
C ity to do o therw ise.
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24. WA IV ER:
A wai ve r b y City of any breach of a n y t e rm, coven a nt, or condition conta ine d h e r e in
sh a ll n o t be d ee m e d t o be a waiver o f any s ubse que nt breach of the sam e o r an y o ther te rm,
coven ant, o r co nditi on conta ine d h e re in, w h e the r o f th e sam e or a d ifferent ch a ract e r.
25. IN TEGRA TED CO N TRACT:
This Agreem e nt re presents the full and comple t e unde r standing of ever y kind or nature
w h a t soever b e t ween the p a rti es h ere t o, and all pre liminary n egotiations and agreem e nts o f
w hatsoever kind or nahue are m e r ge d h e r e in . No ve rb a l a g reem e nt or implie d cove nant sh all
b e h e ld t o v ary the prov isions h e r eof . A n y m o difi cati on o f this Agr ee m e nt w ill b e effecti ve only
b y w ritten executi on signe d b y both City and Con s ultant .
26. IN SERT ED PROVI S IO NS:
Each p rovisi on and cl a u se r e quir e d b y law t o be inse rte d into the Agr ee m e nt shall b e
d ee m e d t o b e en ac t e d h e rein , an d the Agr ee m e nt sh a ll b e read and e n force d as tho u gh each
wer e include d h e r e in. If throu gh mist a k e or o therwise, any s u ch p rovisi on i s n o t inse rte d o r is
n o t co rrectl y insert e d , the Agr eem ent sh all b e am ende d t o m a ke s u ch inse rti on on a pplicati on
b y e ither p a r ty .
27. CA PTIONS:
Th e capti on s i n thi s Agreem e nt a r e for co n venie n ce onl y, are n o t a p art o f the
Agreem ent and in n o way a ff ec t, limit or amplify th e term s or p rovisi on s o f thi s Agreem e nt.
FY 2016/2017 9
IN WITNESS WHEREOF, the parties have caused the Agreement to b e exec uted.
CONSULTANT CITY OF CUPERTINO
By CH~ By: JEFF ORDWAY
Title: PRESIDENT
Date:
FY 2016/2017
Title: RECREATION COORDINATOR
Date: {o -~ -l"
RECOMMENDED FOR APPROVAL:
By: DA VE JAHNS
Title: RECREATIO N SUPERVISOR
APPROVED AS TO FORM:
()on~
~ ~NDOLPH STEVENSON HOM
-, V UTY ATTORNEY
ATTEST:
~~
GRACE SCHMIDT li-f J -lb
CITY CLERK
EXPENDITURE DISTRIBUTION:
Account No: 580-63-620-700-702
Amo unt: $30,000
10
EXHIBIT A
CONSULT ANT SERVICES TO BE PERFORMED
The CONSULTANT will provide WATER SPORTS CAMPS in, but not limited to, the
following programs:
CAMP SHORELINE, WINDSURFING & SAILING CAMP LEVEL 1, WINDSURFING &
SAILING CAMP LEVEL 2
Location and Time of CONSULT ANT Services:
Refer to the Re creation Schedule dated 2016 SUMMER (JULY /AUGUST CAMPS), 2016 FALL,
2017 WINTER, 2017 SPRING (fU N E CAMPS) for agr ee d upon dates, times, a nd class locations.
By Mutual agree m e nt of b o th parties, class sch ed ule may change.
Eligible Participant Minimum and Maximums for CONSULTANT Services:
M inimum: 1
Maximum: 20
If le ss than the required minimum number of participants enroll in and pay for a particular
class as identifie d in the sch e dule before the cl ass is sch e dule d to s tart, the City may cancel the
particular class and/o r terminate this Agreement without additional notice or pay m ent to
Con s ultant.
Performance of CONSULT ANT Services:
City shall have no ri ght of control as to the manne r Consultant performs the services to be
p e rformed . Neverthe less, City may, at any time, observe the manner in w hich such services are
b e ing performed b y the co n s ultant.
The Consultant shall follow a ll guidelines p ertaining to regis tration proce dures as li s te d in the
quarterly recre ation sch e dule. Participants may not take p a rt in the prog ram unless they are
li ste d on the cla ss roster or can s how proof of e nrollment. All participants and vo luntee r s n ee d
to co mplete the City's Waive r of Liability form prior to taking part in the prog ram. Contractors
are responsible for supe rvis ing minors afte r cla ss until a parent of legal guardian has arrived.
In th e event of an injury occurring to a participant, the Consultant will notify the City within 1
h o ur and complete an In cide nt Report in th e form approved b y the City. The Incide nt Re port
mus t b e s ubmitted to the C ity w ithin 24 h o urs of the injury occurring.
FY 20 16/2 01 7 11
EXHIBIT B
ACKNOWLEDGEMENT OF MANDA TED REPORTING REQUIREMENTS, RECEIPT OF
TRAINING, AND RECEIPT OF PENAL CODES STATUTES
A mandated reporter is an indivi dual who is obligated b y law to report suspected cases of child
abuse and neglect. In general, any individual who, in the ordinary course of their employment,
h as contact with children is a mandated reporter. Mandated reporters include child care
workers, teachers and coaches. (California Pena l Code 11165.7).
If your job duties as an employee or an independent contractor of SILICON SHORES include
contact with children, yo u are a Mandated Reporter. Prior to commencing employment and as
a prerequisite of that employment, Californi a l aw requires that yo u sign a statement to the effect
that you have knowledge of the provisions of the Mandated Reporter Law, and will comply
w ith those prov isions. (California Penal Code 11166.5).
The following are the Mandated Reporter responsibilities under California law. Yo u are a lso
being provided with a separate informational document which includes the te xt of the
California Mandated Reporter Law and contact information for Child Abuse and Neglect
Reporting for the County of Sant a Clara. Please review this information carefully and
acknow ledge yo ur receipt and understanding where indicated. If you have questions or
concerns about this form or your Mandated Reporter responsibilities, please contact the
Recreation Supervisor at 408-777-3120.
I understand that:
• By virh1e of m y employment or independent contractor status with SILICON
SHORES, and because m y employment requires me to have contact wi th
children, I a:rn a Mandated Reporter as defined b y California Penal Code 11165.7 .
• The following sih1ations trigger mandatory reports: a) Physical Abuse (w illful
harming of a child); b) Sexual abuse including sexual assault, child exploitation,
pornography, and trafficking; c) Severe or General Neglect; and d) Extreme
Corporal Punishment (resulting in injury). (Cal. Pen. Code 11165 et. se q.) I
further understand that I may, but am not require d to, report suspected
Emotional Abuse.
• If I reasonably s u s p ec t that a child is being abused, I mus t immediately make a
telephone report. I mus t follow up w ith a written report within 36 hours. This
report may be made to local la w enforcement, or County Sheriff's Deparhnent,
Probation Deparhnent or Child Welfare Agency . (Cal Pen. Code 11166(a)).
FY 2016/2017 12
• I am n o t r e quire d to, but I m ay, s h a re informa ti on a b o ut s u s p ec t e d abuse w ith
m y s uperv isor or mana gern en t o r th e p a r e nts of the a llege d v ictim.
• W h e n I m a k e a mandate d r e p ort, I w ill b e re quire d to give m y n am e . However,
m y ide nti ty w ill be k ep t co nfi d e ntia l unless I e ithe r consent t o dis cl osure o r if the
disclosure is m a d e purs u ant t o a co urt order . Further, agen cies investi gating the
m and a ted re p o rt m ay disclose m y i dentity to on e an o the r. (Cal Pen . Co d e
11167(d )).
• T h e fo ll owing agen cies and indi v idu a ls receiv in g or inves ti ga tin g m andate d
r epo rts m ay dis cl ose m y identity t o o n e a n o th e r:
o Prosecuto r s in a crimi n a l p rosec uting or in an ac ti on in i ti a te d under
secti on 602 of the We lfa r e and Ins titution s Co d e a ri sin g fro m a ll eged
ch ild a buse;
o Counse l a ppo inte d p ursuant to s ubdiv is i on (c) o f Section 317 o f the
Welfare and Ins tih1ti ons Cod e;
o A li ce n s ing agen cy w h e n a buse or n eglect in out-of-h om e ca r e i s
reason a bl y s u s p ected . (Ca l Pen . Co d e 11 167.5)
• I m ay n o t be disc ipline d , dismisse d , re t a liat e d agains t, discrimina te d again s t or
h arassed fo r m a king a m and a ted r epor t of r eason a bly s u s p ec te d child a buse .
• As a Mand a ted Re p orte r, I h ave ci v il and crimina l i1runu nity w h e n m a king a
re p ort (Ca l Pen . Co d e 11172).
• As a Mandated Reporter, it i s a mis demean or to fail to comply w ith Mandated
Reporting laws and I can be held criminally liable for failing to report
s uspected abuse. The p e n a lty fo r this is up t o si x m onths in Co unty j ai l, a fin e of
n o t m o re th a n $100 0, or b o th . I furth e r unde r st and I co uld be ci vill y liable fo r
fa ilu re to re p o rt. (Ca l. P e n . Cod e 1 11 66(c )).
FY 2016/20 1 7 13
I have been provided with a copy of California Penal Code sections 11164-11174.3 (Mandated
Reporter Law).
I understand that I am a legally Mandated Reporter. I am aware of and understand my
responsi bilities under the Mandated Reporter laws of this state and am willing and able to
comply. I understand that a copy of this Acknowledgement will be kept in my personnel
file !&IL
Name (Signature)
Ch r1 s fin P.. fe. vra-r;
Name (Print)
FY 2016 /201 7
Date
14
EXHIBIT C
City of Cuperti no Consultant Declaration
Th e undersign e d d oes h e r e b y ce rtify tha t:
1. I am a r e presentative of SILI C O N SHORES; that I am fa m ili a r w ith th e fac t s h e r e in a nd
a m a utho ri ze d and q u a lifi e d t o execute this d eclarati on .
2. I decl a r e th a t SILIC O N SHORES h as complie d w ith fin ge rprinting and criminal
b ack g round investi gati on r e quirem e nts w ith r esp ect t o a ll Con s ultant's e mployees w h o
m ay h ave contact w ith minors in the co urse o f prov iding se r v i ces pursuant t o the
Agr eem e nt, and the California D e p a rh11 ent o f Jus ti ce h as d e t ermine d tha t n o n e o f those
e mployees h as b een co n v ict e d o f a fe lo n y, as tha t t erm is d e fine d in Ca li fo rnia P e n a l
Co d e Secti o n 111 05.3 .
3. Tha t a co mple t e and acc u rat e li s t o f Con s ultant's e mployees, w h o m ay come in co ntac t
w ith mino r s during the co u rse and sco p e of the Agreem ent, a r e include d b e l ow.
4. A ll of the b e l ow m e ntion e d e m p loyees h ave test e d n egati ve fo r TB, o r X-ray r esults for
TB, a nd h ave curre nt d ocumenta ti on o n fil e w ith Con s ultant.
5. A ll o f the b e low m e nti o n e d e mployees ha ve r ece i ve d tr aining a nd und ers ta nd th e ir
r es p o n si bilities unde r the Mand a te d R e p o rte r laws o f th is s t a te and a r e wi llin g and ab le
to comply.
A Li s t of all C onsultant Emplo ye e s Working for th e City of Cupertino (if no Employ e e s, identify "se lf":
/)_ it;y 0 ea hie;)
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6. Th e C ity o f C upertino w ill b e n o tifi ed by Con sultant in w riting o f any n ew e mployees
and w ill be adde d t o th e a b ove li s t prior to beginning work at th e Ci ty o f C upe rtino .
I d eclare under p e n a lt y of p erjury tha t the fo r egoing is true 1d correct:
Dat e P l ace T itle
FY 2016/2017 15